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Library Board Minutes 1991 01-14-91MINUTES R` .CxULAit M=EE t G f YORKVILLE PUEtI,CLIBRA-Vt. BOARD Januar •l4, 199'1 f Meeting_caallled to •.arrder by President Mary Pat Storm at 7: 00 p .m. at the CC y Wall . II . Roll Call Present: Johnson, Livingston, Olson, Sanders, Storm. Sanders moved,` seconded by,,Livingston, to .adjourn to ' Executive Session to discuss personnel matters . Secretary Livingston called the roll(yes) : Johnson, Livingston, Olson, Sanders , Storm. Motion carried 5 0 . ADJOURNED INTO EXECUTIVE SESSION AT .7: 02 P.M. Kimes:_ and Jahp arrived at 7: 04 p.rn. town arrived at- 7 : 12 p .m. Munson arrived at 7 : 30 :p.mR Bown moved, Munson seconded, to adjourn to Regular Meeting . Roll call vote(yes) : Bown, Johnson, Kimes , Livingston, Munson, Olson, Sanders , Storm. Motion caied 8. - 0. ADJOURNED INTO REGULAR MEETING AT 7 : 36 P.M. Roll Call Present. , Sown, Johnson, times , Livingston, Munson, Olson, annders , Storm. III. Others Attending.: Cliff Jahp, City Council Representative , and Director Pam Murphy. TV Minutes : The minutes of. December 10, 1990 were corrected, to reflect that Community Networking Council money should be spent this fiscal year. On motion by Bown, seconded by Olson, the minutes were approved as corrected . V. Treasurer' s Report : Sanders A. Financial Statement : We baVe 'all of the money we ' re going get fro the distribution of funds As <9f the end of the mOnth the balance is $36 , 302,. 45, which includes chec14 to be signed -tonight.., Mufls•ori moved, secondedby ftbwitko to table, .voting oti till= Ffnan+ ial Y.* Statement 4-dill. .t is corn t d. Motio; t arried. B. Payment t f Billet Question was raised en=4sileage r ' ra'imbursement for Director Mutphy If paytien, for n eage is requested, the Beerd: 1111 nned:'`a `` 8• F ieaeurer Sande,rs .: bvpLt a ':edpap * the q. e , or mileage.,,.,re,*mbursemenf , aB 'wr a c.oteyer r this Director titurph'y is to su 1.t.,'no1rjnore mina g e reimbursement' re, as.,ts untilthere is an understanding.; k among Board members It was rnoyted by ,Director Murp t.y that the Wall S r .` ournal. 8ubser.iption runs out at -the earl the-,:aaOfth 'r d, sited a.f t show' '4 he renewed. Munsonf mo.ved.,. seconded 17,1y Livingsto , to void= check #2301 .:for the WaZI ',gtreet Journa,l,',and recommended placing it 4ontheadopt- -magazine list. Roll call., (yes) : Blown, Johnson, Kim4s , Livingstn, Munson, Olson, Sanders, Storm. This adjusts 'othe total to $4, 843 . 27. VI . Corr s ondence : Reviewed as presented in the meeting packets . VII Librarian's_Repor! Director Murphy A. Waubonsee Community College : Will provide double sided tapes of classes from WCC to expand their capacity here . B. Adult Inventory: Finished . The children' s is 40% finished . C . Certificate of Real Estate Status : Filing is due ' by January 31 , 1991 , and needs to be completed by by the Treasurer . D. Grant Proposals : 1 . Service to the. Unserved totals. $24 , 975 . The grant would provide free service to the unserved for one year. The Library will be visited at least once during the grant year to monitor the program. Mayor Davidson arrived at 8: 20 p .m Sanders moved, seconded bytimes , to proceed } - with the grant•.. application. Roll call vote (yes) : Bown, Johnson, Kimes, Livi±fgston, Munson, Olson, Sanders, Storm. The Board requested that Director Murphy contact Burr Oak_ Library System to see if they have any' information regarding this particular grant . 2. I ttergeneratio a1 Service,;totals $4, 000. The 4. p.roximity of the Librarr;to. t to Bene her Center ray make this grant .more '"ame.ha ble-=to supcfitt; s. xtth .g*anta- would require do4.tiona,l perdo*u el for adrti`fnistrati*e` aPd support York..yor f avi dson r =e,ded the Bo, 4"t iat h r h3 s budget to tiorlc 'titian in cies,Atl:er,n j ny $ a d a Z la*r s.O n e 1. •B ctw 1110 e , X E a # it.e d w Se vote' tocee tl with ,4th,i Yapp cati 1 loll. cp11 ,voteti(y.e's) ,:` Bows, Johnson, I tnes,:` Livingston, .tin-an, Olson-,_ Say eras,.: Storm 3. T e III `Grant \:"' 471,oia‘ 0.the loft re to 1Z tt i ce s by mayor Davadsarp, Attorneyd Kramer and fry, .You "' , Qr;..Daviison ' advised that the Clet .1- > ,bs tc:,to =the .a r r Bua , E. Library. Pet's-Unnel; ' -Director Murphy bited; two employees',''; one for the `technical services position and one for adult services . Since the person hired for the. technical services had no-' 'previou.s library- experience, Livingston moved, seconded by Munson, to recommend a 3,-month probationary period 'under the direct sup. rvi;sion of,Director Murphy, =' Roll call vote' (yes : Bown, ',Johnson, .Kimes , Livingston, Munson, Olson, Sanders, Storm. VIII,. City Council : Cliff Jahp A handout was distributed that was a copy of a management letter to the City by the City' s accountants . , Treasurer Sanders , as, chairman of 'the, Finance Committee , will set a time to meet with the City' s accountants to discuss the accounting needs of the Library . The Board will be advised of the meeting time . IX. Committee Reports A. Personnel Committee was given in Executive Session held earlier. X. Unfinished Business : A. Gwerid-v"lyn Brooks : Director Murphy asked the Board for an additional $250 in order to bring Gwendolyn Brooks to the Library. •The total fee is` $1 , 250 . The •,30ard directed Director Murphy to seek funds from the Friends of the Library and the Cultural - Arts Committee and come back to the `Board with specific awouu,ts . New Bukiness• A. Second retngof new policies : Hours : As corrected at last month' s 'meeting. Meetings & Workshops : '•As corrected ,at last month's meeting Sick =ieave: Referred:. te. Policy Committee . Down morn, Johnson e'' opd, tyo appi01k, t'aese policy iecptamendation.s..!.` erba app. oVa et B Pk v ." } S r t w'''.> ( , a•' 4 3'• t\tovit,sto4 :.t jt•.. a, vigOthe Nb it a t<a-p e,•rAtz-or Cl '.`._, ape's for s'e t'ar1 Sti ,r tart' L.vingSton was -4d>Tected t . pnrc ase the root*' v & ; pes 2`. , field eco. i" .$‘ession-Atittu s, $"tett'. 6 months tt B a3'd must -,to baCIc & `review. a_ S r a 'S. r 8 . ask F r . ZI Ac u n Art: by Olson, to adjourn. the r'egular meeting. Voice vote approval. Meet'llig was adjourned at 9 : 50 p .m. Respectfully .submitted, Kay ivngston, Secreta _y i.' , 1;- te t r x i 3.....: i. .tel.R'sx. .`•.. • :: .. r.: t . rf 1 y,', e.-tom..F.s ma, .... i