Library Board Minutes 1991 03-11-91MINUTES REGULAR MEETING
YORKVILLE PUBLIC LIBRARY BOARD
MARCH 11, 1991
I. Meeting called to order by President Storm at 7:05 p.m. at the City Hall
II. Roll Call Present: Bown, Evans, Kimes, Olsen, Storm.
Also present: Cliff Jahp, City Council Liaison, Mayor Robert Davidson,
and Director Pam Murphy.
Sanders arrived at 7:09
III.Executive Session
On motion by Bown, seconded by Olsen, the board adjourned into Executive
Session for the purpose of considering information regarding the
appointment, employment, or dismissal of an employee or officer. Acting
Secretary Kimes called the roll (yes) : Bown, Evans, Kimes, Olsen,
Sanders, Storm. Motion carried 6 - 0.
ADJOURNED INTO EXECUTIVE SESSION AT 7:10.
The board reconvened in open session at 7:50 P.M.
Roll Call Present: Bown, Evans, Kimes, Olsen, Sanders, Storm. Visitors:
Mayor Davidson, Cliff Jahp, Director Pam Murphy and Delene Drew, City
Budget Director.
A Special Executive Session for the purpose of considering information
regarding the appointment, employment, or dismissal of an employee
or officer will be held Monday, March 25, 1991 at City Hall at 7:30
p.m.
IV. Minutes:
On motion by Olsen, seconded by Evans, the minutes of the February 11,
1991 meeting were approved as presented.
V. Treasurer's Report:
A. Sanders explained the adjustments to the accumulated reserve in the
revised budget. A new line item was added called 89/90 Accounts
Payable. Changes made affected the memorial fund and the accumulated
reserve.
B. There was also a revision to be made in the Financial Statement for
February It was noted that on the Income/Deposit Statement, there
was an error in the deposit of 2/14/91 of '$6.38. Total Deposits was
changed to $1,052.18. Other was be changed to $13.41. General
Operation Fund Deposits was changed to $952.18. Total Income Deposits
was changed to $1,052.18. General operating fund ending balance is now
13,625.46 and the Total was changed to $27,138.39.
C. Bown moved Kimes seconded, to accept the January and February
Financial Statements as corrected.
ROLL CALL (yes): Bown, Evans, Kimes, Olsen, Sanders, Storm.
D. Payment of Bills: Treasure Sanders presented the checks for payment
for the month of February. It was noted that Jennifer Hanson's rate
should read $3.90. Personnel leave days were taken off the statement,
as there are no personnel leave days. Olsen moved , Bown seconded, to
accept the bills for payment. ROLL CALL (yes) Bown, Evans, Kimes,
Olsen, Sanders, Storm.
E. An Amended Budget was presented. Line item 6A CNC Video of $1,0000.00
has been added. The Memorial Fund was moved into the General
Operation Fund. The new total of the General Operation Fund is
69,300.00. Sanders moved, Bown seconded, to adopt the new budget.
ROLL CALL (yes): Bown, Evans, Kimes, Olsen, Sanders, Storm.
F. Mayor Davidson reported that Delene Drew will be working for the City
full time and the City will furnish the library with the budget
director's services for our meetings effective May 1. Motion was made
by Bown , seconded by Kimes, to accept the City's offer. Voice Vote:
Carried. Delene presented the Proposed 1991-1992 Budget with the
grants that have been applied for added to the budget.
G. Sanders present Finance Committee Report. It was recommended that a
Petty Cash Fund be established and that 2 cash boxes be purchased.
Sanders moved, seconded by Bown, that the cash boxes be purchased.
Voice vote: Carried. Petty Cash Procedures/Cash Drawer Procedures
will be put into the policies. This is the first reading of said
policies.
Evans left at 9:00.
VI. Librarian's Report: Director Murphy
February Circulation is slightly down from last year. The shelf list has
been sent to Burr Oak to be put on microfilm.
Letters of Intent have been received and both of the grants have been
encouraged by the state. Director Murphy has been authorized to continue
pursuing the "Preserving Generational Ties with Literacy Activities"
grant.
VII. Unfinished Business:The board voted not to pursue the "Total Public
Library Service" Grant.
Kimes moved, Bown seconded, that the Job Description
be tabled until next month when all spelling ,errors have been removed and
it is in a more professional form.
VIII.New Business: First Reading of Finance Committee Policy
Mayor Davidson suggested that the Public Relations committee meet
concerning possible advertising for the library, such as an advertisement
in the Chamber of Commerce Book. Contact person for this book is
Nancy Thompson.
IV. Adjournment: Olsen moved, seconded by Bown, to adjourn. Motion carried
by voice vote. The meeting was adjourned at 10:00 p.m.
Respectfully submitted,
Susan Kimes
Acting Secretary