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Library Board Minutes 1991 05-13-91r YORKVILLE PUBLIC LIBRARY BOARD MEETING May 13, 1991 CITY HALL I. CALL TO ORDER: The regular meeting of the Yorkville Public Library Board was called to order by President Mary Pat Storm at 7:00 p.m. II. ROLL CALL: Present: Bown, Evans, Kimes, Livingston, Sanders, and Storm. III. RECOGNITION OF VISITORS: Luanne Erickson, City Clerk, Michealeen Pfister, Beverly MacKenzie, Delene Drew EXECUTIVE SESSION: Motion to move into executive session --1) To review prior executive session minutes, 2)f or the purpose of considering information regarding the appointment, employment, or dismissal of an employee or officer; was made by Bown and seconded by Livingston. Motion carried 6-0. ADJOURNED INTO EXECUTIVE SESSION AT 7:01. Reconvened at 8:30 p.m. into open session. Roll Call Present: Bown, Evans, Kimes, Livingston, Sanders, and Storm. Visitors: Michelle Pfister, Acting Director, Luanne Erickson, City Clerk, Beverly MacKenzie Bown made a motion that the executive session minutes for the following meetings be open to the public: Sept 2, 1990 Oct. 17, 1990 Jan. 11 , 1988 March 9, 1987 Feb. 17, 1987 Motion was seconded by Evans. ROLL CALL:(Yes) Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion carried 6-0. Bown moved to hire Beverly McKenzie as Library Services Technician at $4.50 per hour as of her first date of employment of May 2, 1991 with a probation period of six months to be reviewed at the October Board Meeting which will be before her six months probation period ends on November 2, 1991. ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion carried 6-0. Bown made a motion that Michealeen Pfister be promoted to Assistant Director of the library in charge of Children's Services, at annual salary of $15,300 retroactive to May 1, 1991. Seconded by Livingston. ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion carried 6-0. IV. MINUTES OF THE PREVIOUS MEETING: Minutes of the April 8, and April 20 meetings were approved. Voice Vote: Carried. Minutes to the March 26 meeting have not yet been submitted. r V. TREASURER'S REPORT: One more check to be added to the bills for payment. This was for $42.00 to fill the 1990-91 obligation to Michaeleen Pfister for the Dental/Vision allowance for 1990-91. Since she was not able to keep a scheduled appointment because of a library emergency, the board requested that she be reimbursed for the remaining dental allowance. The obligations to the City for outstanding bills will be paid in July when we have more money. Delene did not feel that this would be a problem for the city. Sanders moved that we pay the bills as presented with the addition of the bill for Pfister and the exclusion of $89.50 for Starrman's (typewriter contract) bring the total bills to $6,194.42. ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion carried 6-0. There was also a correction to last month's bill. Comm. Edison's bill of $194.26 was written for $194.25, so the bills will be $.01 off, and the ending cash balance should be $15,292.65. Bown moved to accept the financial statement as corrected, seconded by Kimes. Voice Vote: Carried. VI. CORRESPONDENCE: A letter was received from Mary Thomas. President Storm has sent a response on behalf of the board. VII. LIBRARIAN'S REPORT: The report was given by Acting Director Pfister. She also requested that the pages be able to work some extra hours, as needed for the summer. Extra hours were approved with the suggestion that 5 or so be added per week, until more is warranted, with a maximum of 30 hours per week per student page. Gwendolyn Brooks: Evans reported that all donations have been received for the Gwendoyln Brooks presentation, and that all arrangements have been made. VIII. CITY COUNCIL LIAISON REPORT: No report. 9:25 Jeff Storm arrived. IX. UNFINISHED BUSINESS: A letter of acknowledgment and thank you will be sent to former Mayor Davidson. A book will be donated by the board in his name and he will be given a library card. X. COMMITTEE REPORTS: Policy Committee: First reading, VI B 3 to read "but can be extended to a period not to exceed one year." Bown also recommended that the music policies be updated, and the entire policy manual be reviewed. Finance Committee and Policy Report: Bown moved to eliminate Page I and II and make the position "Page", eliminate Technical Processing position and make the position Library Services Technician, seconded by Livingston. Job titles will be changed and reclassified. Sanders made the motion that the meeting be adjourned, seconded by Livingston. Voice Vote: Carried. Meeting adjourned 10:08. Respectfully submitted, Susan Kimes Secretary i 18 OUR 4. gf.. I. v eO4gOE. 1N_,sJ# CITY of YORKVILLE County Seat of Kendall County Yorkville,Illinois 60560 312-553-4352 STATE OF ILLINOIS SS COUNTY OF KENDALL CERTIFICATION I, LUANNE J. ERICKSON, Deputy Clerk in and for the UNITED CITY OF THE VILLAGE OF YORKVILLE, Kendall County, Illinois, do hereby certify the Executive Session Minutes of the Yorkville Public Library of the UNITED CITY OF THE VILLAGE OF YORKVILLE were submitted by me to their Board meeting held on May 13, 1991, and that as a result of that Executive Session Board Meeting, the following Yorkville Public Library Board Executive Session minutes were released to be placed in their respective regular Yorkville Public Library Board minutes book: February 17, 1987 March 9, 1987 January 11, 1988 September 10, 1990 October 17, 1990 and, I do further certify that I am forwarding said minutes with this certification to Susan Kimes, Secretary; and I do further certify that I am the legal custodian, in absense of an elected/appointed City Clerk, of all papers, contracts, documents, and records of said City. IN WITNESS WHEREOF, I have hereunto affixed my hand and caused the Official Seal of the UNITED CITY OF THE VILLAGE OF YORKVILLE, Kendall County, Illinois, to be affixed this /6-f,{ day ofj-A.D. 1991. ne J. Erickson CMCanC 11 Deputy City Clerk SEAL)