Library Board Minutes 1991 05-13-91r
YORKVILLE PUBLIC LIBRARY BOARD MEETING
May 13, 1991
CITY HALL
I. CALL TO ORDER: The regular meeting of the Yorkville Public Library
Board was called to order by President Mary Pat Storm at 7:00 p.m.
II. ROLL CALL: Present: Bown, Evans, Kimes, Livingston, Sanders, and Storm.
III. RECOGNITION OF VISITORS: Luanne Erickson, City Clerk, Michealeen Pfister,
Beverly MacKenzie, Delene Drew
EXECUTIVE SESSION: Motion to move into executive session --1) To review
prior executive session minutes, 2)f or the purpose of considering information
regarding the appointment, employment, or dismissal of an employee or officer;
was made by Bown and seconded by Livingston. Motion carried 6-0.
ADJOURNED INTO EXECUTIVE SESSION AT 7:01.
Reconvened at 8:30 p.m. into open session.
Roll Call Present: Bown, Evans, Kimes, Livingston, Sanders, and Storm.
Visitors: Michelle Pfister, Acting Director, Luanne Erickson, City Clerk,
Beverly MacKenzie
Bown made a motion that the executive session minutes for the following
meetings be open to the public:
Sept 2, 1990
Oct. 17, 1990
Jan. 11 , 1988
March 9, 1987
Feb. 17, 1987
Motion was seconded by Evans. ROLL CALL:(Yes) Bown, Evans, Kimes, Livingston,
Sanders, and Storm. Motion carried 6-0.
Bown moved to hire Beverly McKenzie as Library Services Technician at $4.50
per hour as of her first date of employment of May 2, 1991 with a probation
period of six months to be reviewed at the October Board Meeting which
will be before her six months probation period ends on November 2, 1991.
ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion
carried 6-0.
Bown made a motion that Michealeen Pfister be promoted to Assistant Director
of the library in charge of Children's Services, at annual salary of $15,300
retroactive to May 1, 1991. Seconded by Livingston.
ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion
carried 6-0.
IV. MINUTES OF THE PREVIOUS MEETING: Minutes of the April 8, and April
20 meetings were approved. Voice Vote: Carried. Minutes to the March 26
meeting have not yet been submitted.
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V. TREASURER'S REPORT: One more check to be added to the bills for payment.
This was for $42.00 to fill the 1990-91 obligation to Michaeleen Pfister
for the Dental/Vision allowance for 1990-91. Since she was not able to
keep a scheduled appointment because of a library emergency, the board
requested that she be reimbursed for the remaining dental allowance.
The obligations to the City for outstanding bills will be paid in July
when we have more money. Delene did not feel that this would be a problem
for the city.
Sanders moved that we pay the bills as presented with the addition of the
bill for Pfister and the exclusion of $89.50 for Starrman's (typewriter
contract) bring the total bills to $6,194.42.
ROLL CALL (Yes):Bown, Evans, Kimes, Livingston, Sanders, and Storm. Motion
carried 6-0.
There was also a correction to last month's bill. Comm. Edison's bill
of $194.26 was written for $194.25, so the bills will be $.01 off, and
the ending cash balance should be $15,292.65.
Bown moved to accept the financial statement as corrected, seconded by
Kimes. Voice Vote: Carried.
VI. CORRESPONDENCE: A letter was received from Mary Thomas. President
Storm has sent a response on behalf of the board.
VII. LIBRARIAN'S REPORT: The report was given by Acting Director Pfister.
She also requested that the pages be able to work some extra hours, as
needed for the summer. Extra hours were approved with the suggestion that
5 or so be added per week, until more is warranted, with a maximum of 30
hours per week per student page.
Gwendolyn Brooks: Evans reported that all donations have been received
for the Gwendoyln Brooks presentation, and that all arrangements have been
made.
VIII. CITY COUNCIL LIAISON REPORT: No report.
9:25 Jeff Storm arrived.
IX. UNFINISHED BUSINESS: A letter of acknowledgment and thank you will
be sent to former Mayor Davidson. A book will be donated by the board in
his name and he will be given a library card.
X. COMMITTEE REPORTS: Policy Committee: First reading, VI B 3 to read "but
can be extended to a period not to exceed one year." Bown also recommended
that the music policies be updated, and the entire policy manual be reviewed.
Finance Committee and Policy Report: Bown moved to eliminate Page I and
II and make the position "Page", eliminate Technical Processing position
and make the position Library Services Technician, seconded by Livingston.
Job titles will be changed and reclassified.
Sanders made the motion that the meeting be adjourned, seconded by Livingston.
Voice Vote: Carried.
Meeting adjourned 10:08.
Respectfully submitted,
Susan Kimes
Secretary
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CITY of YORKVILLE
County Seat of Kendall County
Yorkville,Illinois 60560
312-553-4352
STATE OF ILLINOIS
SS
COUNTY OF KENDALL
CERTIFICATION
I, LUANNE J. ERICKSON, Deputy Clerk in and for the UNITED CITY OF
THE VILLAGE OF YORKVILLE, Kendall County, Illinois, do hereby certify the
Executive Session Minutes of the Yorkville Public Library of the UNITED CITY
OF THE VILLAGE OF YORKVILLE were submitted by me to their Board meeting
held on May 13, 1991, and that as a result of that Executive Session Board
Meeting, the following Yorkville Public Library Board Executive Session
minutes were released to be placed in their respective regular Yorkville
Public Library Board minutes book:
February 17, 1987
March 9, 1987
January 11, 1988
September 10, 1990
October 17, 1990
and, I do further certify that I am forwarding said minutes with this
certification to Susan Kimes, Secretary; and
I do further certify that I am the legal custodian, in absense of an
elected/appointed City Clerk, of all papers, contracts, documents, and records
of said City.
IN WITNESS WHEREOF, I have hereunto affixed my hand and caused the Official
Seal of the UNITED CITY OF THE VILLAGE OF YORKVILLE, Kendall County, Illinois,
to be affixed this /6-f,{ day ofj-A.D. 1991.
ne J. Erickson CMCanC
11
Deputy City Clerk
SEAL)