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Library Board Minutes 1992 02-10-92YORKVILLE PUBLIC LIBRARY REGULAR BOARD MEETING FEBRUARY 10, 1992 I. CALL TO ORDER: The regular meeting of the Yorkville Public Library Board was called to order by President Mary Pat Storm at 7:10 P.M. II. ROLL CALL: Present: Carolyn Bown, Robert Johnson , Sue Kimes, Richard Munson, Mary Olson, James Sanders, and Mary Pat Storm. Others present: Robert Jackson, Delene Drew, and Cliff Jahp III. MINUTES OF THE PREVIOUS MEETING: Correction: Approval of Financial Statement for December was postponed until February pending correction. Motion to accept minutes as corrected was made by Sanders and seconded by Munson. Passed by Voice vote. IV. TREASURERS REPORT: Johnson moved to accept the bills as presented, seconded by Bown. Roll Call (yes)Bown, Johnson, Kimes, Munson, Olson, Sanders, and Storm. Financial Statements for December and January were presented, motion to approve was made by Bown, seconded by Olson. Passed by voice vote. VII. LIBRARIAN'S REPORT:Mr. Jackson's librarian's report was given highlighting some of the upcoming events such as the quilt display to be held in March and also noting an excellent increase in circulation. Concerns included missing materials in the library all of which seem to be related to the eight grade reports. Materials missing include several encyclopedias and five books on loan from BOLS. Circle Center administration has been contacted and the library staff is working on some strategies to prevent further loss as well as some attempts to recover the missing materials. The board was also informed of some problems in the loft. Use of the loft has been restricted. City Clerk Cheryl Albin arrived at 8:10 P.M. Sanders made a motion to raise the fees on Senior Citizen Non-Resident cards to $ 30.00 effective with the new fiscal year, seconded by Bown. Policy on senior citizen cards has been changed to read: Non-resident senior citizens (65 or older) may purchase a card for one-half of the non-resident fee. VIII. CITY COUNCIL REPORT: Mr. Jahp brought a resolution to the City Council in support of the library's consideration of conversion to district and received their approval and support. IX.COM0IITTEE REPORT: FINANCE CO`DIITTEE scheduled a meeting for revising the budget and for next year 's budget. The meeting date is Wednesday February 26, at 8:00 P.M. at the library. PERSONNEL CO`P1ITTEE set a meeting Tuesday , February 18 at 7:30 P.M. at City Hall. 0 r VIII. UNFINISHED BUSINESS: Board discussion on the consideration of conversion to a district library. The board reviewed the copy of the letter of intent and would like more information on possible contractual services and the purchase of books with grant money. Motion made to move into executive session at 8:26 P.M. by Johnson seconded by Kimes. Roll Call (Yes)Bown, Johnson, Kimes, Munson, Olson, Sanders, and Storm. Also Present: Cliff Jahp City Council Representative and Cheryl Albin, City Clerk. EXECUTIVE SESSION: For the purpose of reviewing prior executive session minutes. Board reconvened into regular session at 8:45 P.M. Roll Call : (Present)Bown, Johnson, Kimes, Munson, Olson, Sanders, and Storm. Also Present: Cliff Jahp and Cheryl Albin. Bown made a motion to release into open record the minutes of the following executive sessions: January 13, 1992 October 14, 1991 May 15, 1991 May 13, 1991 Motion was seconded by Sanders. Passed by voice vote. X. ADJOURNMENT: Johnson moved, Munson seconded a motion to adjourn the meeting. Meeting adjourned at 8:50 P.M. Respectfully subrn tted, Susan Kimes