Library Board Minutes 1992 05-21-92 SpecialYORKVILLE PUBLIC LIBRARY
SPECIAL MEETING
MAY 21 ,1992
I. CALL TO ORDER: The special meeting of the Yorkville Public Library was
called to order by President Mary Pat Storm. This meeting was scheduled
because of the lack of a quorum at the regularly scheduled meeting for
May.
II. ROLL CALL: PRESENT: Anita Evans, Kay Livingston, Dick Munson, Jim Sanders,
Mary Pat Storm, and Susan Kimes. Also present was Robert Jackson, Director.
III. MINUTES OF THE PREVIOUS MEETING: Sanders moved, Munson seconded to
accept the minutes as presented . Passed: Voice Vote
IV. TREASURER'S REPORT: Sanders presented the bills for payment. Livingston
moved to accept the bills for payment, seconded by Munson. Roll Call:
Yes) Evans, Livingston, Munson, Sanders, Storm, and Kimes. Passed:6-0.
Financial Statement was presented noting two changes. Impact Fees for
books has been added, and Lion's Club Computer fund has been deleted from
the line items. Also noted was that $5,000 was received from the Impact
Fees for books, Lion's Club fund was depleted, and the Memorial Fund received
a gift of $100 from the Women's Club.
V. CORRESPONDENCE: A resignation letter was received from Anita Evans.
Regretfully, the board accepted her resignation.
VI. LIBRARIAN'S REPORT: Director Jackson presented the Annual Report for
the State Librarian. Motion was made by Munson, seconded by Livingston
to approve the report. Voice Vote: Passed.
He also told us of a request to use the library to tutor students in
Spanish/English. This request was not approved by the board.
XI. CITY COUNCIL REPORT: Mr. Jahp was not in attendance as he was at the
City Council Meeting.
XII. COMMITTEE REPORTS: Finance Committee - In the budget for 91-92 there
was S1,000 in the budget for computers, and in the 92-93 budget - $1 ,500
was in the budget for computers. Because we did not spend the $1 ,000 but
intend to do so in 92-93, the Budget was altered, and the $1,000 was rolled
into the new fiscal year, making that line item S2,500. The new figure
for the Expenditures - General Fund should be $107,431 .00. Motion was made
by Munson, seconded by Livingston to approve the corrected budget as adopted
by the City Council. Roll Call: (Yes) Evans, Livingston, Munson, Sanders,
Storm, and Kimes. Passed:6-0.
A discussion was held, and board members were reminded they have no authority
on their own, only when convened in meeting, unless directed by the board.
Director Jackson was asked to prepare packets for the new members of the
board, when chosen.
Personnel Committee - Livingston was appointed new chairman of the Personnel
Committee. Sanders was asked to become the third member of this committee.
This committee needs to meet to discuss the evaluation of the director.
Nomination of officers - After some discussion the following slate of officers
was presented, to be completed and voted upon after the selection of new
board members.
President - Susan Kimes
Vice-President - Kay Livingston
Treasurer - Jim Sanders
Approval was also given to the Director to seek additional part-time help.
EXECUTIVE SESSION: Livingston raved , Evans ,seconderl that the board move
into executive session for the purpose of 1) Considering information regarding
the appointment, employment, or dismissal of an employee or officer.
ROLL CALL INTO EXECUTIVE SESSION: (Yes) Evans, Livingston, Munson, Sanders,
Storm, and Kimes. Passed:6-0. 9:27 P.M.
ROLL CALL INTO REGULAR SESSION: (Yes) Evans, Livingston, Munson, Sanders,
Storm, and Kimes. Passed:6-0. 9:38 P.M.
Munson made the recommendation that based upon the evaluation of May 21,1992
Amy Edmeier receive an Incentive Stipend of $100.00, seconded by Sanders.
ROLL CALL: (Yes) Evans, Livingston, Munson, Sanders, Storm, and Kimes.
Passed:6-0.
A motion was made by Evans to adopt the calendar for 92-93, seconded by
Munson.
XIII. ADJOURNMENT: Sanders moved, Livingston seconded that the meeting
be adjourned. Passed: Voice Vote. Meeting adjourned at 9:47 P.M.
Respectfully submitted.
Susan Kimes