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Library Board Minutes 1992 07-13-92YORKV LLE PUBLIC LIBRARY BOARD MEETLNG Monday, July 13, 1992 7:30 p.m.. City Hall PRESENT: Sue Kimes, Michelle Graff, Carol LaChance, Kay Livingston, James Sanders, Mary Pat Storm ALSO PRESENT: Robert Jackson, Library Director CALL TO ORDER: The meeting was called to order at 7:35 p.m. by President Sue Kimes. President Kimes appointed Kay Livingston as acting secretary for the meeting. MLN7.'1 LS: The minutes from the regular meeting of June 8. 1992 were reviewed. Correction was made that minimum wage should read $4.25. Correction was made that Jack Jones is City Council liaison. On motion made by Storm, seconded by Sanders. the minutes were approved as corrected by voice vote. TREASURER'S REPORT: The bills for the month were approved as submitted on motion by Storm. seconded by Livingston. Roll call vote was taken: Graff, Kimes. LaChance, Livingston. Sanders. Storm - Yes. The financial statement will be hied as presented on motion by Livingston and second by Storm. Motion carried by voice vote. CORRESPONDENCE: President Kimes received a letter of resignation from board member Mary Olson. A letter of appreciation for her years of service will be sent. LIBRARIAN'S REPORT: Mr. Jackson presented the Librarian's Report He noted that the reading club has been helpful and encouraging. There has been a fair amount of activity in interlibrary loans and the requests for large-print books have been steady and growing. He reported that he is pleased with the two new pages. UNFINISHED BUSINESS: There is no secretary for a couple of months. President Kimes appointed Kay Livingston as temporary secretary for this evening's meeting. Mr. Jackson gave an update on the status of district library grant. It was scheduled to begin on July 1, 1992, but there has been no official communication received. Unofficially, Mr. Jackson has learned that, with limited funding, there were only Eve grants approved. Although Yorkville has not received one of the grants, the State indicated that they were pleased with our grant and to try again. Discussion ensued which resulted in the board planning to appoint a committee for future grant planning. Yorkville Public Library Board Meeting, July 13, 1992 Page 2 Mr. Jackson indicated that in order to re-submit a grant, there needs to be significant change in at least one area_ There was discussion about setting policy for retiring Library Board members. It has been past practice to give a book to retiring members. On motion made by Sanders and seconded by Storm, the board voted to donate books to retiring board members Caroline Bown, Anita Evans, and Mary Olson, not to exceed $25 each. Roll call vote was taken: Graff, Kimes, LaChance, Livingston, Sanders, Storm - Yes. It was further decided to have the acting secretary send letters of appreciation to each retiring member. Mr. Jackson presented research and recommendations for a computer system, either Gateway or Crest. As a point of reference, current circulation is just under 20,000. Mr. Jackson recommended the purchase of Supercat software for a cost of$750. Motion was made by Storm and seconded by Livingston to substitute the proposed printer with a laser printer and to authorize the purchase, not to exceed $2800 and not Texas Instrument, as presented. Roll call vote was taken: Graff, Kimes, LaChance, Livingston, Sanders, Storm - Yes. NEW BUSINESS: The Per Capita grant application was submitted for consideration. Motion was made by Sanders and seconded by LaChance to accept the grant application as submitted. Motion carried by voice vote. The Disaster Plan was included as an attachment to the Per Capita grant. Motion was made by Livingston and seconded by LaChance to accept the Disaster Plan as presented. Motion carried by voice vote. EXECUTIVE SESSION: Motion was made by Livingston and seconded by Storm to adjourn from regular business into Executive Session for the purpose of considering information regarding the appointment, employment, or dismissal of an employee or officer. Roll call vote was taken: Graff, Kimes, LaChance, Livingston. Sanders, Storm - Yes. The regular business meeting adjourned and went into Executive Session at 9:30 p.m. Executive Session was adjourned and the regular business meeting was reconvened at 10:50 p.m. Roll call was taken: Graff, Kimes, LaChance, Livingston, Sanders, Storm - Present Motion was made by Storm and seconded by LaChance to direct the Personnel Committee chair and one other Board member to present the annual evaluation to Mr. Jackson. Roll call vote was taken: Graff, Kimes, LaChance, Livingston, Sanders, Storm - Yes. Motion was made by Livingston and seconded by Storm to approve an incentive stipend for Mr. Jackson in the amount of $750. Yorkville Public Library Board Meeting, July 13, 1992 Page 3 EXECUTIVE SESSION Roll call vote was taken: Kimes, Livingston, Sanders, Storm - Yes, Graff continued) Sc. LaChance abstained. ADJOURNMENT: There being no further business, motion was made by Storm and seconded by Graff to adjourn the meeting at 10:55 p.m. Motion carried by voice vote. L_ Kay Livingston Acting Secretary