Library Board Minutes 1992 07-13-92YORKV LLE PUBLIC LIBRARY
BOARD MEETLNG
Monday, July 13, 1992
7:30 p.m.. City Hall
PRESENT: Sue Kimes, Michelle Graff, Carol LaChance, Kay Livingston, James
Sanders, Mary Pat Storm
ALSO PRESENT: Robert Jackson, Library Director
CALL TO ORDER: The meeting was called to order at 7:35 p.m. by President Sue Kimes.
President Kimes appointed Kay Livingston as acting secretary for the
meeting.
MLN7.'1 LS: The minutes from the regular meeting of June 8. 1992 were reviewed.
Correction was made that minimum wage should read $4.25. Correction
was made that Jack Jones is City Council liaison. On motion made by
Storm, seconded by Sanders. the minutes were approved as corrected by
voice vote.
TREASURER'S
REPORT: The bills for the month were approved as submitted on motion by Storm.
seconded by Livingston. Roll call vote was taken: Graff, Kimes.
LaChance, Livingston. Sanders. Storm - Yes.
The financial statement will be hied as presented on motion by Livingston
and second by Storm. Motion carried by voice vote.
CORRESPONDENCE: President Kimes received a letter of resignation from board member
Mary Olson. A letter of appreciation for her years of service will be sent.
LIBRARIAN'S
REPORT: Mr. Jackson presented the Librarian's Report He noted that the reading
club has been helpful and encouraging. There has been a fair amount of
activity in interlibrary loans and the requests for large-print books have
been steady and growing. He reported that he is pleased with the two new
pages.
UNFINISHED
BUSINESS: There is no secretary for a couple of months. President Kimes appointed
Kay Livingston as temporary secretary for this evening's meeting.
Mr. Jackson gave an update on the status of district library grant. It was
scheduled to begin on July 1, 1992, but there has been no official
communication received. Unofficially, Mr. Jackson has learned that, with
limited funding, there were only Eve grants approved. Although Yorkville
has not received one of the grants, the State indicated that they were
pleased with our grant and to try again. Discussion ensued which resulted
in the board planning to appoint a committee for future grant planning.
Yorkville Public Library
Board Meeting, July 13, 1992
Page 2
Mr. Jackson indicated that in order to re-submit a grant, there needs to be
significant change in at least one area_
There was discussion about setting policy for retiring Library Board
members. It has been past practice to give a book to retiring members.
On motion made by Sanders and seconded by Storm, the board voted to
donate books to retiring board members Caroline Bown, Anita Evans, and
Mary Olson, not to exceed $25 each. Roll call vote was taken: Graff,
Kimes, LaChance, Livingston, Sanders, Storm - Yes. It was further
decided to have the acting secretary send letters of appreciation to each
retiring member.
Mr. Jackson presented research and recommendations for a computer
system, either Gateway or Crest. As a point of reference, current
circulation is just under 20,000. Mr. Jackson recommended the purchase
of Supercat software for a cost of$750. Motion was made by Storm and
seconded by Livingston to substitute the proposed printer with a laser
printer and to authorize the purchase, not to exceed $2800 and not Texas
Instrument, as presented. Roll call vote was taken: Graff, Kimes,
LaChance, Livingston, Sanders, Storm - Yes.
NEW BUSINESS: The Per Capita grant application was submitted for consideration. Motion
was made by Sanders and seconded by LaChance to accept the grant
application as submitted. Motion carried by voice vote.
The Disaster Plan was included as an attachment to the Per Capita grant.
Motion was made by Livingston and seconded by LaChance to accept the
Disaster Plan as presented. Motion carried by voice vote.
EXECUTIVE
SESSION: Motion was made by Livingston and seconded by Storm to adjourn from
regular business into Executive Session for the purpose of considering
information regarding the appointment, employment, or dismissal of an
employee or officer. Roll call vote was taken: Graff, Kimes, LaChance,
Livingston. Sanders, Storm - Yes.
The regular business meeting adjourned and went into Executive Session
at 9:30 p.m.
Executive Session was adjourned and the regular business meeting was
reconvened at 10:50 p.m. Roll call was taken: Graff, Kimes, LaChance,
Livingston, Sanders, Storm - Present Motion was made by Storm and
seconded by LaChance to direct the Personnel Committee chair and one
other Board member to present the annual evaluation to Mr. Jackson.
Roll call vote was taken: Graff, Kimes, LaChance, Livingston, Sanders,
Storm - Yes. Motion was made by Livingston and seconded by Storm to
approve an incentive stipend for Mr. Jackson in the amount of $750.
Yorkville Public Library
Board Meeting, July 13, 1992
Page 3
EXECUTIVE
SESSION Roll call vote was taken: Kimes, Livingston, Sanders, Storm - Yes, Graff
continued) Sc. LaChance abstained.
ADJOURNMENT: There being no further business, motion was made by Storm and seconded
by Graff to adjourn the meeting at 10:55 p.m. Motion carried by voice
vote.
L_
Kay Livingston
Acting Secretary