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Library Board Minutes 1992 08-10-92YORKVILLE PUBLIC LIBRARY BOARD MEETING Monday, August 10, 1992 7:30 p.m., City Hall PRESENT: Roll call showed the following members present: Sue Kimes, Gail Gaebler, Michelle Graff, Robert Johnson, Carol LaChance, Kay Livingston, James Sanders, Mary Pat Storm. ALSO PRESENT: Robert Jackson, Library Director ABSENT: City Council Liaison Jack Jones CALL TO ORDER: The meeting was called to order at 7:3o p.m. by President Sue Kimes. President Kimes appointed Kay Livingston as acting secretary for the meeting. MINUTES: The minutes from the regular meeting of July 13, 1992 were reviewed. On motion made by Sanders, seconded by Johnson, the minutes were approved as corrected by voice vote. TREASURER'S REPORT:The bills for the month were approved as submitted on motion by Johnson, seconded by Livingston. Roll call vote was taken: Gaebler, Graff, Johnson, Kimes, LaChance, Livingston, Sanders, Storm - Yes. The financial statement will be filed as presented on motion by Livingston and second by Johnson. Motion carried by voice vote. CORRESPONDENCE: President Kimes received a letter of resignation from board member Mary Pat Storm. A letter of appreciation for her years of service will be sent. Motion was made by Livingston and seconded by Sanders to purchase a book for retiring member Storm. Roll call vote was taken: Gaebler, Graff, Johnson, Kimes, LaChance, Livingston, Sanders - yes. Mr. Jackson received the Project Plus grant letter stating that funds are not available. LIBRARIAN'S REPORT:Mr. Jackson presented the Librarian's Report. He reported that there has been a cut of 33.8% by the State, which will have a significant impact on our library. Burr Oak delivery system will be cut from five days to three days per week, it will slow things down resulting in larger loads and cutting of the Burr Oak staff. Mr. Yorkville Public Library Board Meeting, August 10, 1992 Page 2 Jackson reported that Mr. Joe McElroy, new director of the Burr Oak Library System, recently visited our library. Mr. Jackson reported that he is looking for increased adult programs at the library. The position for page(s) has been advertised resulting in twenty applicants. Mr. Jackson has offered the position to Beverly Ament at the rate of$4.25 per hour for up to eighteen hours per week. Motion was made by Storm and seconded by Gaebler to approve this offer. Roll call vote: Gaebler, Graff, Johnson, Kimes, LaChance, Livingston, Sanders, Storm - yes. UNFINISHED BUSINESS: There is no secretary for a couple of months. President Kimes appointed Kay Livingston as temporary secretary for this evening's meeting. Motion was made by Livingston, seconded by LaChance to nominate Dick Munson for the position of Secretary with voice vote approval. Mr. Jackson advised the Board that the minutes need to clearly state the new officers for 1993. The officers elected are as follows: Sue Kimes as President, Kay Livingston as Vice President, Dick Munson as Secretary, Jim Sanders as Treasurer. Mr. Jackson presented an update on the computer system. He has learned that the laser printer is not the best printer for the library system. A dot matrix printer is recommended for card printing and feeding, the most highly recommended being the Okidata 3901, with a quote of$442 for the printer. He has been informed that Supercat software has been shipped, but is not yet received. By consensus, the Board agreed to change the printer purchase to the recommended Okidata as noted above. President Kimes announced committee appointments: Finance Committee - Sanders (Chair), Johnson, Storm Personnel Committee - Livingston (Chair), Sanders, LaChance Policy Committee - Munson (Chair), Livingston, Gaebler Community Relations - Storm (Chair), Munson, Graff NEW BUSINESS: Policy was discussed for student use of the library. Suggestion was to have a sign-in sheet for students requiring them to show some form of identification. While this suggestion was not well-received by the Board, suggestion was made to post library rules. Mr. Jackson will talk to the city attorny about it. Yorkville Public Library Board Meeting, August 10, 1992 Page 3 The Policy Committee is asked to look into establishing a policy for retiring Board members. ADJOURNMENT: There being no further business, motion was made by Johnson and seconded by LaChance to adjourn the meeting at 9:05 p.m. Motion carried by voice vote. Kay LiAngston Acting Secretary