Library Board Minutes 1992 10-19-92YORKVILLE PUBLIC LIBRARY
REGULAR MEETING
OCTOBER 19 , 1992
CALL TO ORDER : The regular meeting of the Yorkville Public
Library was called to order by President Sue Kimes at 7 : 35 P .M.
ROLL CALL : Present were Sue Kimes , Kay Livingston, Michelle
Graff , Gail Gaebler , Carol La Chance, Jim Sanders . Also present
was Robert Jackson , Director . Absent : Bob Johnson . Dick Munson.
Kimes volunteered to take the minutes this evening , due to the
resignation of the secretary .
MINUTES OF THE PREVIOUS MEETING : Sanders moved, seconded by
Gaebier to accept the minutes of the previous meeting with the
correction of the spelling of Baum to Sown. Voice Vote : Passed .
AMENDMENTS TO AGENDA: EXECUTIVE SESSION : For the purpose of i
considering information regarding the appointment , employment , or
dismissal of an employee or officer .
TREASURER ' S REPORT : Sanders explained the check that was voided
was previously written to Walmart , but was returned to the
library because of overpayment of the account . He also made note
that sometime in the next couple of months the city will begin
preparing the financial statements for the library and we should
expect some changes in format .
Livingston made the motion to accept the bills for payment ,
seconded by LaChance . ROLL CALL : (YES) Sue Kimes , Kay
Livingston, Michelle Graff , Gail Gaebier , Carol La Chance, Jim
Sanders .
The financial statement was presented, LaChance made the motion
to accept the financial statement as present , seconded by Graff .
Voice Vote: Passed.
CORRESPONDENCE : A letter of resignation was received from Dick
Munson . Dick has been a very well respected member of this board
and it was with regret that the board accepted his resignation.
A letter will be written to him thanking him for his service and
the board decided to continue with the tradition of donating a
book to him. Graff moved that a book of his choice not to exceed
the cost of $25 . 00 be given to Dick, seconded by Sanders .
ROLL CALL : (YES) Sue Kimes , Kay Livingston, Michelle Graff , Gail
Gaebier , Carol La Chance , Jim Sanders .
A discussion of possible new board members followed with several
names being suggested as candidates : Wanda O 'Hare, Michelle
Yonkas , Mary McCracken, Mary Ellen Ellis , and Konnie Sebb_v . The
President will contact the Mayor to see what progress is being
made to fill the vacancies . Several other points were brought by
some of the board members that they felt that the president or
the director should discuss with the mayor or the city
administrator : the condition of the shelter around the dumpster
at the library, the landscaping/hedges , the fire alarm, calking,
the danger of leaving the exit to the school parking lot open,
and the lack of heat at City Hall this evening .
Other correspondence: A thank you note was received from
Micheileen Mister for the incentive stipend she received.
LIBRARIAN ' S REPORT :A good, average circulation was reported for
the month. The new computer system is up and running . The
director reported that he and the staff are very happy with both
the computer system and the software that was recently purchased.
He and Beverly McKensie have received training on the Supercat
program and invited the board in to see the new system. He
estimates that it will take approximately two year to catalog all
of the inventory .
The new "Reading club for Award Winning Books" has begun and it
targeted at but not exclusive to the "older students" . ( 2 - 8 ) .
LaChance suggested that a survey might be taken among the Middle
Grade students as what books they are interested in reading .
COMMITTEE REPORTS : Minutes for the study session were presented
and will be filed with the secretary minutes as a committee
report .
NEW BUSINESS : A) Appointments to committees were postponed until
the new board members have been appointed . B) Trustee Workshop :
Livingston and Kimes reported on the Trustee Workshop they
attended in Decator . Livingston suggested that the board fill out
the survey we were given on mission and goals . The board agreed
that this would be a good idea . Copies will be distributed to
board members . At the workshop , a question was brought up as to
how/whether board members were insured by the city . The city
attorney will be contacted about this question .
EXECUTIVE SESSION : For the purpose of 1) considering information
regarding the appointment , employment , or dismissal of an
employee or officer . Motion was made by Gaebler , seconded by
LaChance to move into executive session. ROLL CALL : (YES ) Sue
Kimes , Kay Livingston, Michelle Graff , Gail Gaebler, Carol La
Chance , Jim Sanders . Also present : Robert Jackson.
Time in 8 : 35 P .M. Time out 9 : 10 P .M.
ROLL CALL into regular session: ( PRESENT) Sue Kimes , Kay
Livingston, Michelle Graff , Gail Gaebler, Carol La Chance , Jim
Sanders . Also present : Robert Jackson .
A motion was made by Livingston that based upon her evaluation an
incentive stipend of one hundred dollars be given to Beverly
McKersie payable with the next payroll period. Motion seconded by
Gaebler . ROLL CALL : (YES) Sue Kimes , Kay Livingston, Michelle
Graff , Gail Gaebler , Carol La Chance , Jim Sanders .
A motion was also made by Livingston , seconded by Gaebler that
based upon her evaluation an incentive stipend of one hundred
dollars be given to Jean Stewart payable with the next payroll
period . ROLL CALL : (YES) Sue Kimes , Kay Livingston , Michelle
Graff , Gail Gaebler , Carol La Chance, Jim Sanders .
Motion was made by Livingston, seconded by Gaebler that the
meeting be adjourned . Voice Vote : Passed.
Adjournment 9 : 15 P .M.
Respectfully submitted,
Susan Kimes '
President