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Library Board Minutes 1995 07-10-95YORKVILLE PUBLIC LIBRARY REGULAR BOARD MEETING JULY 10, 1995 Meeting was called to order at 7pm, Monday, July 10, 1995. Board members present were Michelle Graff, Cliff Jahp, Wanda Ohare, Russ Walter, Rebecca Lessmeister, Richard Sticka, Acting Director Michelle Pfister. Arriving later was Carol LaChance. Absent members were Tom Viemont and Gail Gaebler. Amendments to minutes of May 8, 1995: A motion to approve the prior minutes of the April meeting. Motion to amend May minutes made by Sticka, second by Jahp. Recognition of visitors: Present was Art Prochaska from the City Council. Correspondence: None. Public Comment: None. Treasurer Report: Bills presented for payment were reviewed. Discussion of higher than usual electric bill, Prochaska will check with the City on umbrella rates which may effect the Library usage. Jahp motioned to approve the bills, second by Sticka. RIC (yes) Jahp, Ohare, Sticka, Walter, Lessmeister. Motion carried. Salary sheet list reviewed. Motion to approve salary sheet made by Walter, second by Sticka. R/C (present) Jahp (yes) Ohare, Sticka, Walter, Lessmeister. Discussion of salary compensation to Pfister from June 26 to two weeks after new Director is hired. Motion to increase salary of Pfister to past Director's salary, from June 26 to two weeks after new Director is hired was made by Jahp, second by Sticka. RIC (yes) Jahp, Ohare, Sticka, Walter, Lessmeister. Librarian Report: Increase to 828 books to date. She has attended a computer class at WCC to aid her in her duties. She and Jane French will attend another computer class in slots held by the City for employees. French will be paid from the City budget. Motion to pay Pfister salary for the days in class and compensate for expenses incurred made by Jahp, second by Sticka. R/C (yes) Jahp, Ohare, Sticka, Walter, Lessmeister. Police Department contacted Pfister as to Library's parking problem during the school year from students at the high school. They are working on a new parking ordinance to combat the situation before it worsens. The staff is concerned over the split shift school hours, and how it will effect the Library usage. Two new pages have been hired. Pfister is waiting to hire a new clerk as the work hours will need to be adjusted to school hours and needs. The insurance company (Starmark) contacted Pfister requesting a letter regarding the employment termination date of Eve Kirk for insurance coverage. Graff will check with the City on this paperwork. Personnel evaluations were received from Kirk on three (3) staff members. Pfister reviewed these with the employees and placed the original copy in each personnel file. The bonding process is completed for Jahp and Pfister and the paperwork is being sent over to the City for their records. This expense is out of the City budget. The need for the bonding was because of their handling of Library funds. Hometown Days are on September 1,2,3,4. Discussion of a booth and what the activities would be. Graff will check the cost of booth and advise the Board at the next meeting. Pfister will work with Lessmeister and survey committee to develop a simple questionnaire for the adults to complete, order children books for a book walk; and a couple of adult books for a drawing, and prepare a library card also for a drawing. Entries will be the completed questionnaire form. These will be the booth activities. Motion to not exceed $500. for these costs, not to include booth fee made by Ohare, by LaChance. RIC (yes) Jahp, Ohare, Sticka, Walter, LaChance, Lessmeister. Pfister will return at the next meeting with these costs. The survey/questionnaire committee will meet July 27, 7pm. City Liaison: Prochaska reviewed the City's proposal of resolution#1995-Expansion Fund, for the development fees allocated to the Library. Several questions needing answers are (1) Can the interest be drawn and used at the discretion of the Board? (2) How is the account actually established? (3) Can three (3) signatures be required? Two members from the library, and two members from the city on the signature card. Prochaska will take these questions back to Dan Kramer and the City Council for the answers and advise Board next meeting. Jahp questioned Prochaska on if there has been any discussion of ADA requirement on the Council meetings. The City owned buildings need to be brought up to code. He will check on any future plans bytheCitytoremodeldoorwaystomeetstaterules. Citizen survey: Lessmeister expressed concern over how to reach the community and the out reach areas of Yorkville. If the Board continues to reject the computer survey cost, how will the survey be conducted, tallied and analyzed? Discussion was tabled for future meeting. Standing Committees: Policy: None. Personnel: None. Community Relations: None. Finance: Jahp brought up attending "Summer School of Library Trustee" being held in Rolling Meadows on Saturday, July 15. Several Board members are planning to attend. Their expenses will be reimbursed. Automation: None. Old Business: Slate of Officers for 95-96 term. Motion to open floor for nominations of President by LaChance, second by Jahp. LaChance nominated Graff, Sticka nominated Jahp. Motion to close floor by Ohare, secondbyLaChance. Motion to open floor for nominations of Vice-President by Ohare, second by LaChance. Ohare nominated Viemont, Lessmeister nominated LaChance. Motion to close floor by Walter, second by LaChance. Motion to open floor for nominations of Secretary by Walter, second by Jahp. Lessmeister nominated Viemont, Jahp nominated Gaebler. Motion to close floor by Ohare, second by Sticka. Motion to open floor for nominations of Treasurer by Jahp, second by Sticka. Sticka nominated Jahp. Motion to close floor by Sticka, second by LaChance. Roll Call vote of all members present resulted in the following officers for the Library Board of 95-96 year. President-Michelle Graff, Vice-President-Carol LaChance, Secretary-Tom Viemont, Treasurer-Cliff Jahp. New Business: Acknowledgment of Kay Livingston's service with a book of her choice has not been completed. Pfister will contact her again. Sue Kimes service acknowledgment has been done. Prochaska reminded the Board of"sunshine rules" for entering into executive session. Acknowledged. Prochaska and Pfister were excused. Motion to enter into executive session for the purpose of hiring a Library Director was made by LaChance at 9:04pm, second by Walter. Roll Call into executive session at 9:15pm: Jahp, Ohare, Sticka, Walter, LaChance, Lessmeister, Graff Roll Call into regular meeting at 9:50pm: Jahp, Ohare, Sticka, Walter, LaChance, Lessmeister, Graff A motion to offer $24,000. and current benefit package to selected applicant, with one week vacation at six months as a negotiable item, offer by phone, followed up with registered letter to applicant. Evaluation at one year. Second by Sticka. Discussion was called their was none. Roll Call (yes) Jahp, Ohare, Sticka, LaChance, Lessmeister, Graff (present) Walter. A motion to adjourn the meeting was made by Jahp at 10:10pm, second by Sticka. V/V carried. Respectfully submitted, Wanda Ohare Secretary pro tem