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Library Board Minutes 1996 06-10-96Meeting of the Yorkville Public Library 902 Game Farm Road June 10, 1996 7:00 p.m. The June meeting of the Yorkville Public Library board was called to order at 7:30 p.m. Board Members Michelle Grafi;Wanda O'hare, Richard Sticka, Gail Gaebler, Russell Walters, Carol Lachance and Director Michelle Pfister were present. City Council Liaison Art Prochaska and City Treasurer Richard Scheffrahn were also in attendance. Michelle Graff reported that a resignation had been received from board member Tom Viemont. Rebecca Lessmeister was absent. Amendments to the Agenda: Nomination of secretary and treasurer added to the agenda under New Business. Minutes of Previous Meeting: O'hare moved to accept the minutes. Gaebler seconded. Voice vote;motion passed. Correspondence: The library received a Certificate of Recognition from Kendall County Special Education Cooperative-Yorkville for being apart in the work experience program. Report of the Treasurer: City Treasurer Richard Scheffrahn explained that the lump sum of 64,000 that was taken out of the account was for salaries for the last year, this is city policy for the benefit of interest dollars made for the library. From now on it will be removed on a monthly basis. Activity flow will be shown starting next month. Walter moved to approve the bill list. O'hare seconded. Voice vote unanimous. Salaries were not enclosed with the bill list. Librarian Report: Director Pfister reported that circulation was up for the past month. Five summer cards have been sold. A record will now be shown for withdrawal of books along with books added. Regular staff meetings and workshops for the staff will be held from now on. Attended a Yorkville City staff meeting for department heads, it was concerning fiscal responsibility. Book drop is back in place with red lettering. Pati Bradstreet started work on June 3. A book was donated in the memory of Ron Clark Sr. from the library staff. Mr. Clark was a devoted library patron. Michelle Graff asked that full time employees sick day accumulation be shown on the librarians report. Riemenschneider Electric have been to fix the outdoor lighting. Special parts have been ordered to fix the lights. City Council Liaison: On Tuesday, July 9, at 7:30 at Beecher is a public forum to discuss where the city needs to go with its future. This is being done by DCCA for the CCI. A flyer will be brought to the library for public display. It is very important to have alot of community involvement. Page 2 Old Business: Michelle has not received anything on the Accessibility Grant Multimedia Computer: The new computer is set up just for word processing. The grant states that the computer is to be used for children. Discussion followed on the age usage on the computer. Time will be limited just for a courtesy purpose, if someone is waiting there will be a time limit. There will not be a charge for use. A new printer is needed so that each computer will have access to a printer. New Business Scanner: The purchase of a scanner was discussed. Michelle Pfister will get some prices. Automation: Mark West will be here next month to discuss automation. Home Town Days: Pretty Shield will be doing an Indian program called "The Dreams of an Indian Women". The cost will be $100. Talk with Bruce Coleman if we wish to have a booth in the business tent. Michelle Graff has an idea for next year, she will bring a tape for the board to listen to. Nomination Committee: Lack of a secretary is a problem since we need that signature on the grant. We need to ask the Mayor if he can go ahead and nominate someone soon, atleast by next month. Nominations of Officers: Richard Sticka nominated Gail Gaebler for President. Lachance seconded. Gail Gaebler nominated Richard Sticka for V.P. O'hare seconded. O'hare nominated Russell Walterfor treasurer. Sticka seconded. All motions carried unamiously. There were no nominations for secretary. Gail Gaebler motioned that Carol Lachance be acting pro tem secretary. Russell Walter seconded. Motion carried. Discussion followed on board member Rebecca Lessmeister. There has not been any contact with her. There should be a policy on missed meetings. It was suggested that the Mayor should call her to find out her intentions. Intergovernmental Agreement: An agreement in writing is needed to clarify our position with the city. Gaebler agrees. O'hare agrees. Graff agrees. Sticka agrees. Lachance agrees. Roger Ritzman will be contacted for the next step in pursuing this agreement. As long as we are not district we need to be under the city umbrella. O'hare made the motion that we pursue the intergovernmental agreement with the city. Sticka seconded. Graff asked for discussion. Art Page 3 Prochaska feels like it is a good idea, it clarifies and educates. Sticka feels like we should have joint meeting with the city when we know what we have to propose. Grraff-yes. Gaebler-yes. Sticka - yes. O'hare - yes. Lachance -yes. Walter yes. Voice vote carried. Response to Dan Kramers letter. The board feels like this was an amicable letter but feels like Dan does not agree with the board. Wanda O'hare questioned why this was ever brought up in the first place. Michelle Graff talked to the city(Kim King) and was told it all came about when the Rec Board hired Sue Swithin full time and then questions arose as to why library full time employees had different benefits. Richard Sticka asked if this was questioned because of a city staff person coming to work at the library. Maintenance Tax: The board agreed on asking for a maintenance tax of.02. Discussion followed on back door referendum, if this did not pass we would have to go to the voters. August 1 is the deadline for the letter to be sent to Dan Kramer. O'hare stated that we need Pfister to start documentation file. Sticka said we can change the purpose and the amount that we need each year. Gaebler said we need to justify what we need done. Board made a list of building and maintenance needs. 1. Carpet 2. Heating &Air Conditioning 3. Window Replacements 4. Upgrade &maintain security system 5. Interior &Exterior Maintenance Non resident library card: Discussion on bringing in a tax bill to determine the cost of a non resident library card. Pfister was asked to call HTLS and check on update on a table of other library card costs. Meeting was adjourned at 9:35 p.m. Minutes by l'i