Library Board Minutes 1996 09-09-96Meeting of The Yorkville Public Library
9/9/96 7:30 p.m.
The September meeting of the Yorkville Public Library board was called to order
at 7:35 p.m. Richard Sticka, Iris Steinhoff, Sandy Lindblom, Dale Carhill, Russell Walter,
Donna Figora, and Director Michelle Phister were present. City Administrator, Jim
Nanninga was also in attendance. City Council Liaison Art Prochaska arrived toward the
end of meeting.
Recognition of Visitors: Jim Nanninga was present to inform the board that though the
City Council had approved the library's request for a .02 percent tax levy, unfortunately
the city missed the deadline for requesting a referendum to be placed on the November
ballot. He said the council will contact Dan Kramer to investigate the possibility of late
submission. After discussion by the board members about the justification of the tax
increase, and the need for new board members to become better informed of financial
matters, the board decided to postpone the referendum until the March election, in light of
the missed deadline. Figora moved to have the city council drop the issue at this time,
Carhill seconded. Unanimous voice vote; motion passed.
Amendments to the Agenda: None.
Minutes of Previous Meeting: None. Michelle Graff had taken the minutes, but had not
typed them as of yet. They will be included in next month's packet.
Correspondence: Resignation letter from Michelle Graff. Letter from Mayor Bob
Johnson appointing Steinhoff and Carhill to the board. Thank you letter from Easter Seals
for campfire storytelling at Hoover Outdoor Education Center.
Report of The Treasurer: Kim King apologizes for poor print quality, there is a problem
with the copy machine. Walter moved to approve the bill list. Lindblom seconded.
Unanimous Roll call vote. Lindblom moved to approve the payroll. Carhill seconded.
Unanimous Roll call vote.
Walter requested the addition of a revenue line item for the Accessibility Grant. Michelle
will take it to Kim.
Report of The Librarian: In highlighting her report, Michelle stated that although 131
juvenile videos were checked out, normal revenue was not generated because tokens from
the summer reading program were used. Michelle has established a school library card for
teachers so that they may check out materials for classroom use. Michelle informed the
board that Mary Ann Atkins from HTLS will be coming to YPL on 9/17 at 10:00 a.m. to
discuss automation. All board members were encouraged to attend if schedules permit.
Michelle and Pati recently attended a workshop on E-mail and the Internet.
Michelle informed the board of personnel changes. Jean Stuart and Jane French have
resigned. Virginia Goss has been hired to work Monday evenings and one Saturday per
month. Michelle is interviewing for someone to work Wednesdays.
2
It was noted that the payroll shows pay raises for various employees. The board agreed
that Michelle will continue giving pay raises as she has been doing in the past.
Standing Committees: There have been no committee meetings.
Old Business:
It had been discussed in the past to establish a special reserve fund in the budget, in
which funds left over at the year end could be set aside and earmarked for special use
such as automation. Money could not be put into the fund until after budget review,
and the audit is completed by the city, so it is known what money truly exists.
Rich Sticka has done quite a bit of research on automation by contacting several
directors of local libraries. He has found that all but Oswego have gone with systems
from HTLS, and all are extremely satisfied. It is the consensus of the board that
HTLS may be the best way to go, and it is time to move forward and make automation
a reality at YPL.
Nothing has arrived for Accessibility Grant.
Gail Gaebler was to contact Lawyer about intergovernmental agreement.
Art Prochaska stated that he wants to set up policy and funding for maintenance of all
city buildings, long and short term. He would like to have line items, in which funds
could be carried over to the next year if not used. He would like a list of maintenance
needed at YPL.
New Business: None
Carhill moved to adjourn. Walter seconded. Unanimous voice vote. Meeting adjourned
at 9:15p.m.
Minutes by: D77-&__ ,_`