Library Board Minutes 1997 05-12-97Meeting of The Yorkville Public Library
5-12-97 7:30 p.m.
The May meeting of the Yorkville Public Library board was called to oder at
7:40 p.m. Members present were Gail Gaebler, Sandy Lindblom, Russ Walter,
Iris Steinhoff. Linda Bastyr, and 'Michelle Pfister. BoardmemberDirectori,. ,
Sharon Rollins arrived at 7:50 and City Council Liaison, Art Prochaska
arrived at 8:1 5. Members absent were Donna F gora, Care € aChance, enc
Dale Carhiii.
Minutes of Previous Meeting: Walter moved to approve the minutes as
corrected. Lindblom seconded. Minutes approved by unanimous voice vote.
Correspondence: Gaebier mentioned that the Law firm the Library uses
had added another person to their office. Mayor Johnson sent a letter
appointing Linda Bastyr as a new member as of 24-97.
Report of the Treasurer: Walter noted this was the end of the fiscal
year. May 1st begins the new fiscal year. Some monies wi l i roll over to the
next year and on the whole, this year went well. Health insurance line item
Bankneedadjustingtomeettheincreasedneed. Bstatements for 2
months, Mar-d1 and April, cash analysis were presented. Walter moved to
approve payment of bills and the payroll including April. Lindblom seconded
and the motion was carried by unanimous roll call vote, with R go:a,
LaChance, and CarhiII absent.
Report of Librarian: Pfister noted in her report that is was National
Library Week. The carpet in the library has been cleaned. OrKin company
was coming in to spray for ants once a month, early in the morning, A
window may need replacing due to the wood rotting. The library will be in
the 4th of July parade, walking and giving out book marks. Fr1Ands of the
Library celebrated their 1st anniversary. Margaret Jurgens has quit and
some pages are leaving. Michelle Taisman started the !ast week of may,
Barb Sprang is taking Jurgen's place. A book was given in honor of Sticka's
years of work on the library board.
City Council Liaison: Art will have a new budget form, PPRT-shows
2,700 transfer in from the City Budget. The Yorkville City Council
accepted the Intergovernmental Agreement. The 2 full time employees go
with the city health insurance benefit. Art will be double checking the
vision and dental. This year this comes from our budgeted amounts, then the
city will cover the rest to bring 2 full time in agreement with all city
benefits. Steinhoff made a motion to buy the city health insurance for our 2
fuii time employees, Lindblom seconded. motion carriedby unanimous voice
vote. with L.aChance, r" inor a, and Lar ni i absent.
Committees: the policy committee is looking toward meeting sometime
rn.euui1.,,
Old Business: Automation from the Heritage Trails system was explained
by, Mary Ann AtKins. The contract was presented page 4 of contrac`•. :r/• i ; be
to rhe year 2002 Steps used for one station: I . Data Entry 2. Circulation,
A second station would be. 53,000 plus cost of terminal and cost of P.C. The
library needs a technology plan as grant funds are avia: latbie for specif
areas. Once a plan is made we submit it to iHe1itage Trail. Waiter motioned
to enter into contract wi n Heritaao Trail for automation as
Lindblom seconded and the motion carried by i,1
n 3 mous ,nlc..4 vote, absent
were F i Vora, L aChance, and Ca h; i i The president and secretary are to sign
the contract. Waiter made a ' econd motion for aertrovai to purchase,
through a piur ,na se order the automation equipment with fl grant monies,
Automation cost Si 3.4 V
Grant 1'ii:!iies $ 12,500
YPL total cost $ 318
Lindblom seconded, the motion carried by unanimous voice vote, absent were
t h i bl P.O.i iyCr3, LaChance, and „'ai fi{if, lJaEilsee. signed the to have .n.,l:teiil?t;v,^,
equinment ordered, needing Flgora to s , also. Heritage Trail has to get i
connected hy F,-30-97 sn grant lii
eSr _
c n be iise, . )Ea (ar +..i ds ; hour
fees are sharer by the libraries that are on line with er;r ne ir?i i on
Sundays. Most libraries having Sunday hours offer them from toe Sunday
after Labor Day to the Sunday before Memorial Day. Heritage Trail System
hours are 7:30 a.m. to 9:00 p.m. A monthly bili will possibly begin in August
for $546/month. Under old business also, the memorial library equipment
will be taken off the budget line item, the $2,500 should go to insurance
line item $1 ,500 to health insurance and $1 .000 to continaenc . Walter will
bring adjusted budget next month.
New Business: Avenues to Excellence, the Standards for Illinois Pubiic
Libraries was reviewed and discussed. Quotes and bids for a COPY machine
were presented and discussed. Bastyr moved to approve the purchase of a
new copy macnine at the f ibrariaan s dscr;tion from Kopy Kat f
not to
exceed $.4,500. Seconded by Walter, motion carried by unanimous J J ico vote,
absent were Figora Carhi lland !aChancabsentaJ .tliwe•
Lindblom motioned to adjourn, Waiter seconded. unanimous voice vote
Meeting adiourned at 9:35 p.m. Minutes by it s Steinh<of; actinoecretara v.
Special Meeting of The Yorkville Public Library
4/22/97 7:00 p.m.
The special meeting of the Yorkville Public Library board was called to order at 7:02 p.m. Gail
Gaebler, Donna Figora, Sandy Lindblom, Dale Carhill, Iris Steinhoff, Director Michelle Pfister,
and City Council Liaison, Art Prochaska were present. Board members, Russ Walter and Carol
LaChance were not present.
Purpose: This meeting was called in order to adopt Resolution 1997-01, enacting the
intergovernmental agreement between YPL and the City of Yorkville.
Carhill moved to adopt Resolution 1997-01, authorizing the enactment of the intergovernmental
agreement. Resolution adopted by unanimous roll call vote.
Carhill moved to give Gaebler and Figora authorization to sign the agreement. Motion carried by
unanimous roll call vote.
Carhill moved to adjourn. Unanimous voice vote. Meeting adjourned at 7:06 p.m.
Minutes by:
Donna Figora