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Library Board Minutes 1997 06-09-97Meeting of The Yorkville Public Library 6-9-97 7:30 p.m. The June meeting of the Yorkville Public Library Board was called to order at 7:30 p.m. Members present were Gail Gaebler, Russ Walter, Carol LaChance, Sandy Lindblom, Dale Carhill, Iris Steinhoff, Linda Bastyr, Director Michelle Pfister, and City Council Liaison Art Prochaska. Members absent were Donna Figora and Sharon Rollins. Recognition of Visitors: John Wald from Wold's Cleaners was present to present a reading program, Read to Ride. He presented the program.and requested space for a sign and book slips to be available in the library. After some discussion the board decided to discuss this further in the New Business section. Minutes: Walter moved to approve the minutes as corrected, Carhill seconded. Minutes were approved as corrected by unanimous voice vote. Report of the Treasurer: Walter noted in the Financial Statement that the beginning balance was not added in the total revenue, total being 213,841. The cash analysis showed the May financial statement Money Market from May to now, the city takes the money due from the bills and payments. The large withdrawal or transfer to the city comes yearly. The board agreed it would be nice to know when and how much is being taken out for our cash analysis on the Money Market. Bills- Ameritech bill of $206.45 for modem charges on a repair may be credited to our account however payment still will need to be made to Ameritech. Walter moved to approve the payment of bills including payroll. Seconded by Carhill and carried by unanimous roll call vote, with Figora and Rollins absent. Report of the Librarian: The summer reading program is going well with about 100 children signed up, Reimenschneider's came to look at an electrical Short in the outside lighting, affecting story line and now is fixed. Patti and Michelle now have voice mail. (if board members would like voice mail- come 40-45 minutes ahead of time before next board meeting and Molly will come from the Police Department with the code number,) This is an option for the board members. Three new employees are Michele Taisma, Barbara Sprain and Rosie Gilbert, who is the High School Student. Committee Reports: The policy committee may be possibly meeting this summer, Tuesday or Thursday mornings when the library is closed and Michelle and Patti are here, Old Business: Art checked with the city concerning dental and vision for full time employees. Automation- Michelle is getting some equipment in. She also noted that the car cataloger works 15 hours now cataloging the books but will need about 15 hours more for'the automation aspect. For her expertise and quality work Michelle requested a raise in pay for her. Some funds could be from automation for the additional hours. Michelle, as director, can give the raise at her discretion, The dental and vision insurance for the full time employees- the city budgeted $1 ,000 and the board budgeted $600 , Next year the city will budget the full amount, Carhill made a motion that the library board would like to inform the city that we would like full coverage potion on dental and vision for the full time employees. Bastyr seconded and the motion was carried by unanimous voice vote. New Business: Terms expiring this year on the boa'r'd are those of Carhill and LaChance. The Mayor would appreciate notification with way, if staying or leaving. Nomination of officers are as follows: President- Gail Gaebler, nominated by LaChance L Vice President- Carol LaChance, nominated by Steinhoff Secretary- Donna Figora, nominated by Carhil I Iris Steinhoff, nominated by LaChance Treasurer- Russ Walter, nominated by LaChance Carhill motioned to suspend nominations at this time. Walter seconded and motion was carried by unanimous voice vote. The state requires a report be in place for a disaster plan. Michelle has put a plan together but it needs some additional information, such as a simple r. . 1 Dor pan to ind!ca*e gas. ,ejecrr,cal no or.ibs and other nnor?ant ,augur;. 4iche;le received a state disaster pier which we Could attach to our ;-w", This discussion was tabled tsii next month. The Head To side program rnent oned by John Wold was discussed r egardind the issue of advertising for a business :ienture in our public library. motion was made by Carhill to post the f!,-er and a coc<et or bods s; cps to be turned in at Woid's or at the library at the director's d:scretior, .inter discussion with the board members and the director and c ty Couinc; ' raison. we will also be contacrino the lawyer to ;.necc on this issue and we «Ilii !Pt. Mr. Wo?d Know after we hear from him, Waiter motioned to adjourn the meeting. secordeO and tne motion passed by unanimous voice vote. Meering adjourned 9:10 p.m. Minutes oy Iris Steinhoff, acting secretary.