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Library Board MInutes 1997 10-13-97Meeting of the Yorkville Public Library 10-13-97 7:30 P.M. The October meeting of the Yorkville Public Library Board was called to order at 7:45 P.M, by acting president Carol LaChance, Present were Russ Walter, Donna Figora, Carol LaChance, Sandy Lindblom, Iris Steinhoff, Sharon Rollins Linda Bastyr, Mika! Pielech, City Council Liaison Richard Sticks and Library Director Michelle Pfister. Absent was Gail Gaebler. Minutes of Previous Meeting: Lindblom moved to approve the minutes ac amended. Figora seconded the motion and the minutes were approved by unanimous voice vote. Correspondence: Mayor Johnson sent a fetter regarding the appointment of Mikal Pielech as a new board member. Also received a letter regarding the per capita grant in the amount of $6,223.75. This is to be used for anything except building improvements. Report of Treasurer: Walter requested Michelle to get clarification on a memo sent from Jim Nanninga concerning a reduction of building activity resulting in a 6% reduction in general fund revenues. If we need to shift money in the budget it needs to he done by the end of Novamher. Vlal tar motioned to approve the bills and the payroll. Steinhoff seconded and the motion was carried by unanimous roll call vote. Report of Librarian: Michelle visited Oswego Library's new addition open house, Our library will be accepting food for food pantry during October and November. She also stated that Joan Koehler has been hired as part time staff. Technology workshop was offered through Heritage Trail, Also a tecnnology plan needed to be completed by the end of September. Michelle submitted a plan in order to get grant money. The plan is a basic start and can be revised anytime. City Council Liaison: Richard Sticka was present but gave no report. Committee Reports: Policy Chairperson, Linda Bastyr, reported than the committee has seven sections finished. She presented also a policy on the use of the Internet. We still need to have a "not for profit policy" in place, The next meeting of the Policy committee will be November 10, 1997 at 6:45 P.M.. Old Business: We should be receiving the money from the Bernard Hanson Estate in mid January. Shelving and carpeting are the areas that need the most attention. The books will need to come off, the old shelves removed, the old carpet removed and new installed, the walls painted all before the new shelves are installed. Rollins made a motion to go forward with the shelving and carpeting replacements with the funds from the Hanson estate. Lindblom seconded and the motion carried by unanimous voice vote. New Business: The levy was brought up but discussion was tabled and Russ will be calling a special meeting at a later date. He will be contacting Jim Nanninga for official figures. Michelle will be on vacation from October 16th to 30th. LaChance brought up the subject of Sunday hours, As of yet we have none. The new hires will be asked to work on Sundays since many current employees are not in favor of working on Sundays. The Sunday hours are considered for a nine month period of time. The Personnel committee will look into funding additional costs and consult with the treasurer. Money is in the contingency fund to. cover salaries. Policy committee needs to check if board members can serve as library employees. Pielech made a motion to adjourn. LaChance seconded the motion and it was approved by unanimous voice vote. Meeting adjourned at 8:30 P.M. Minutes by: Iris Steinhoff