Library Board Minutes 2002 01-14-02Yorkville Public Library Board Meeting
January 14,2002
7:30 P.M.
Gail Gaebler called the January meeting to order at 7:30 P.M. Members present: Gail
Gaebler, Russ Walter, Kelly Murray, JoAnn Gryder, Carol LaChance, Sandy Lindblom,
Marilyn Vorderer, and Marianne Wilkinson. Members not present: Joseph Gruber.
Director Michelle Pfister and City Council Liaison Richard Sticka were also in
attendance.
Recognition of Visitors: Wanda O'Hare, a representative from the Human Resource
Commission.
Amendments to the Agenda: none
Minutes: Joann Gryder moved to approve the minutes as corrected. Marilyn Vorderer
seconded the motion. All members present voted yes.
Correspondence: none
Public Comment: none
Report of Treasurer: Russ Walter moved to approve the bill list, including payroll,
which amounted to $16,027.87. Joann Gryder seconded the motion. A role call vote was
taken. All members present voted yes.
Report of Librarian: Michelle Pfister reported decreased circulation at 2798. 196 items
were added to the collection.
Information about the Prairie Parkway can be viewed at the library. Tax forms are
available at the library.
Money ($250) donated to the library from the Dial Foundation will be used to purchase
large print books.
City Council Liaison/Human Resource: Wanda O'Hare (Human Resources
Commission) asked the library to prepare a pamphlet to be used by the Welcome Center.
The Welcome Center is currently in the planning stages.
Standing Committees: none
Old Business: Wanda O'Hare conveyed that it had been suggested to her that the library
might have more funds available for its building addition if it became a part of the school
district. Richard Sticka remarked that becoming part of the school district would make
the library available to everyone in the district. Russ Walter raised the issue of security.
Sandy Lindblom suggested that becoming part of the school district might be more
appropriate for a smaller town where it is necessary to combine resources.
Russ Walter read a memo from Joseph Gruber, which summarized the meeting thatheandMichellePfisterhadwithMayorArtProchaskaregardingthelibraryaddition. The
Mayor asked the library board to approve the corrected building plan and then present it
to the city council for its vote and approval. The Mayor indicated that he would appoint a
committee with two representatives from the library board, two city council members,
and two Yorkville citizens. The committee's first task would be to interview and select
an architect subject to approval by the library board and the city council. The Mayor
thought that the city might supplement the library's funds to pay for an architect. lie also
felt that the new finance director at the city could advise the library board on the
feasibility of paying for the addition out of the increasing income stream due to future
growth of the city. The Mayor was told that the size of the addition (phase 1) would need
to be at least 9000 square feet (a 3000 square foot footprint with a second floor and a
basement).
The Mayor has also entertained the idea of moving the location of the library in
anticipation of its size and the parking lot it will require.
Michelle Pfister said that the Mayor indicated that the library should use its building fund
about $80,000) before asking the city for financial assistance. She reiterated that the
Mayor had said that the building plan needed to be accepted by the city council. She said
that in her opinion the library board should make the final decision regarding the
architect.
The library board made corrections to the building plan.
Kelly Murray asked if it might be a good idea to publish a request for proposal with
regard to obtaining an architect. She also suggested that each board member think of
questions to ask the architects so that at the next meeting we could discuss and compile a
list.
Thomas Karpus from Plano and Richard McCarthy were suggested as architects to
interview.
Richard Sticka presented a list of architects for consideration. Michelle Pfister said that
she would again ask the building consultant for his architect recommendations.
The board agreed that all or a majority of the board should interview the architects on
Saturdays or evenings.
New Business: The budget was discussed. There was a change made to the
development fees, which will reflect the projected increase in building permits this
coming year. The development fees were changed to $15,000. Russ Walter moved to
accept the budget for the fiscal year of 2002-2003 beginning on May 1. Carol LaChance
seconded the motion. A role call vote was taken and all members present voted yes.
Russ Walter moved that on Michelle Pfister's recommendation the library participate in
the non-resident reciprocal borrowing program as described by PL 92-0166, and that the
cost of the card be $100 effective May 1, 2002. JoAnn Gryder seconded the motion. All
members present voted yes when a role call vote was taken. The motion carried.
Adjournment: The meeting was adjourned at 8:52 pm.
Minutes by:
Kelly Murray, Secretary