Library Board Minutes 2002 02-11-02Yorkville Public Library Board Meeting
February 11,2002
7:30 P.M.
Russ Walter called the February meeting to order at 7:32 P.M. Members present: Russ
Walter, Kelly Murray, Jo Ann Gryder, Sandy Lindblom, Marilyn Vorderer, and Marianne
Wilkinson. Members not present: Gail Gaebler, Joseph Gruber and Carol LaChance.
Director Michelle Pfister was also in attendance.
Recognition of Visitors: none
Amendments to the Agenda: none
Minutes: Marilyn Vorderer moved to approve the minutes as corrected. Jo Ann Gryder
seconded the motion. All members present voted yes.
Correspondence: none
Public Comment: none
Report of Treasurer: Russ Walter moved to approve the bill list, including payroll,
which amounted to $15,522.18. Sandy Lindblom seconded the motion. A roll call vote
was taken. All members present voted yes.
Report of Librarian: Michelle Pfister reported decreased circulation for January
compared to one year ago (156). There are 51 new patrons. 164 new books and
audio/video items were added to the collection.
Rita Feltes, the children's librarian, has been visiting the grade schools in order to
promote the love of books. This month a letter was sent to Cross Lutheran.
The Friends met at the library. There are currently six members.
The non-resident card fee has been increased to $100.
The class of 1942 donated $112 to the library.
The Oswego Public library is not a part of the Heritage Trail Library system. The
Yorkville Public Library can access their database, however,through their web page.
At 9:00 a.m. on February 14, 2002, the Batavia Public Library has offered to give all
interested and available staff and board members a tour of their new building.
City Council Liaison/Human Resource: none
Standing Committees: The Personnel Committee should meet before April.
Old Business: February 28, 2002 is the deadline for architects to contact the library if
they are interested in designing the addition. A Request for Proposal was published in
the Kendall County Record in January.
Sandy Lindblom provided information that is helpful in preparing to interview architects.
The information outlines specific qualifications that architects would need to present to
the board. Sandy Lindblom recommends that the firm Kluber, Skahan and Associates,
Inc.be considered for an interview.
The library attorney said that the library is not legally required to advertise its need for an
architect.
It was suggested that the City attorney review a contract with an architect before it is
signed.
Sandy Lindblom inquired about what would be considered to be included in phase I and
phase II, etc. of the building project. Michelle Pfister recommends building the entire
addition at once, even if part of it consists of merely the shell.
Sandy Lindblom suggested several questions that could be included in the interviewing
process. She said that the architect should be asked about site planning, its key staff,
references, experience in library design, and state grant experience. Kelly Murray
mentioned that a list of questions to ask architects or their references is provided on page
98 of the book entitled Designing Better Libraries by McCarthy. There is a list of
architect responsibilities provided on page 75 of the book. In addition, there is an outline
for interviewing and other useful information.
Russ Walter recommends that the mayor be asked to attend the next board meeting in
order to discuss his ideas regarding the interviewing process as well as his thoughts about
the location of the library. Russ Walter recommends a two-step interviewing process.
The library board would conduct the first interview and the committee recommended by
the mayor would conduct the second.
Next month the board members are to recommend 3-5 architects to interview based on
the lists and literature that have been provided to the library.
New Business: The Chapter I Core Standards was reviewed.
Adjournment: The meeting was adjourned at 8:55 p.m.
Minutes by:
Kelly Murray, Secretary