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Library Board Minutes 2002 02-11-02Yorkville Public Library Board Meeting February 11,2002 7:30 P.M. Russ Walter called the February meeting to order at 7:32 P.M. Members present: Russ Walter, Kelly Murray, Jo Ann Gryder, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Members not present: Gail Gaebler, Joseph Gruber and Carol LaChance. Director Michelle Pfister was also in attendance. Recognition of Visitors: none Amendments to the Agenda: none Minutes: Marilyn Vorderer moved to approve the minutes as corrected. Jo Ann Gryder seconded the motion. All members present voted yes. Correspondence: none Public Comment: none Report of Treasurer: Russ Walter moved to approve the bill list, including payroll, which amounted to $15,522.18. Sandy Lindblom seconded the motion. A roll call vote was taken. All members present voted yes. Report of Librarian: Michelle Pfister reported decreased circulation for January compared to one year ago (156). There are 51 new patrons. 164 new books and audio/video items were added to the collection. Rita Feltes, the children's librarian, has been visiting the grade schools in order to promote the love of books. This month a letter was sent to Cross Lutheran. The Friends met at the library. There are currently six members. The non-resident card fee has been increased to $100. The class of 1942 donated $112 to the library. The Oswego Public library is not a part of the Heritage Trail Library system. The Yorkville Public Library can access their database, however,through their web page. At 9:00 a.m. on February 14, 2002, the Batavia Public Library has offered to give all interested and available staff and board members a tour of their new building. City Council Liaison/Human Resource: none Standing Committees: The Personnel Committee should meet before April. Old Business: February 28, 2002 is the deadline for architects to contact the library if they are interested in designing the addition. A Request for Proposal was published in the Kendall County Record in January. Sandy Lindblom provided information that is helpful in preparing to interview architects. The information outlines specific qualifications that architects would need to present to the board. Sandy Lindblom recommends that the firm Kluber, Skahan and Associates, Inc.be considered for an interview. The library attorney said that the library is not legally required to advertise its need for an architect. It was suggested that the City attorney review a contract with an architect before it is signed. Sandy Lindblom inquired about what would be considered to be included in phase I and phase II, etc. of the building project. Michelle Pfister recommends building the entire addition at once, even if part of it consists of merely the shell. Sandy Lindblom suggested several questions that could be included in the interviewing process. She said that the architect should be asked about site planning, its key staff, references, experience in library design, and state grant experience. Kelly Murray mentioned that a list of questions to ask architects or their references is provided on page 98 of the book entitled Designing Better Libraries by McCarthy. There is a list of architect responsibilities provided on page 75 of the book. In addition, there is an outline for interviewing and other useful information. Russ Walter recommends that the mayor be asked to attend the next board meeting in order to discuss his ideas regarding the interviewing process as well as his thoughts about the location of the library. Russ Walter recommends a two-step interviewing process. The library board would conduct the first interview and the committee recommended by the mayor would conduct the second. Next month the board members are to recommend 3-5 architects to interview based on the lists and literature that have been provided to the library. New Business: The Chapter I Core Standards was reviewed. Adjournment: The meeting was adjourned at 8:55 p.m. Minutes by: Kelly Murray, Secretary