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City Council Minutes 2009 12-08-09 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS,, 800 GAME FARM ROAD ON TUESDAY, DECEMBER 8, 2009 Mayor Burd called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. i ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Absent Sutchff Absent Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Finance Director Mika, Police Lieutenants Schwartzkopf and Hart, Community Development Director Miller, City Engineer Wywrot and Public Relations Officer Spies QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd asked that Item #1 on the Mayor's Report, Green Update (CC 2009 -111), be tabled until the December 22, 2009 meeting. She also requested that Item #6 of the Mayor's Report, Property Insurance Proposal / RFP Results (CC 2009 -116), be moved to the first item under her report. Alderman Spears requested that Public Works Report be moved up on the agenda to after Bill Payments. Amendments approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:30 p.m., December 15, 2009 City Hall Conference Room Economic Development Committee: 6:00 p.m., January 5, 2010 City Hall Conference Room *change of time under discussion Administration Committee Meeting: 6:00 p.m., December 17, 2009 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., December 21, 2009 City Hall Conference Room PRESENTATIONS Presentation by Linzie Coffey Mr. Coffey was not present at this time for his presentation. PUBLIC HEARINGS None CITIZEN COMMENTS Jeff Baker a nineteen year resident from Heustis Street commented on the ordinance for a 4 -way stop at Heustis and Van Emmon. He personally objected to the signage being changed due to the grade of The Minutes of the Repalar Meeting of the City Council — December 8, 2009 — na4e 2 Heustis Street. He did not even understand why a change was being considered. He felt the problem with the intersection was with traffic heading east on Van Emmon. He suggested a change of the signage because the stop sign is difficult to see because it is off to one side due to the sidewalk. He noted that many times it is hard to stop at the intersection in the winter and that he has slid through the intersection several times/ He also commented on the traffic study which was done in July 2009. He noted that it would be more accurate to do the study after September when school is in session because traffic patterns on Heustis increase in the morning and afternoon. He felt a 4 -way stop on snowy nights like tonight would create a liability for the city and is not effective. Tom Sega, Heustis Street resident since 1988, agreed with Mr. Baker and noted that tonight on his way to the meeting he was doing 10 mph down Heustis and slid through the intersection. Doug Kinsella, Heustis Street, noted that he has lived in Yorkville nineteen years, ten of them on Heustis Street, and this intersection has always been a problem. He understood the need for improvement but did not feel it should be a 4 -way stop. He was concerned with the hill grade and school bus traffic. He slid through the intersection tonight and agreed with the potential liability to the city. Clerk Milschewski, also a resident of Heustis Street, commented that earlier in the week during bad weather, her son's bus on the way to the Middle School had difficulty making a right hand turn from Heustis onto Van Emmon due to slippery conditions. Also, another neighbor, Jeanne Schillinger, called her to tell her that she also slid through the intersection this evening due to the snowy weather. She was also concerned with the four -way stop. PRESENTATIONS Presentation by Linzie Coffey Mr. Coffey, who was delayed due to weather, addressed the City Council. He explained that he lives outside the city in Kendall County but has had a few businesses through the years in Yorkville. He stated that he travels often and likes to stop in antique shops. He has started to look for old Yorkville memorabilia while shopping which he buys and donates to the Kendall County Historical Society. Recently, he found a postcard in a shop in Florida from 1935 which shows the new bridge over the Fox River. He read the back of the postcard which was originally sent from Yorkville to Chicago. He stated that he has had the postcard copied, enlarged and framed so it can be hung at city hall. He circulated the original postcard for the City Council to see. Mayor Burd thanked Mr. Coffey for the donation. I CONSENT AGENDA Mayor Burd asked Director Mika to explain the abatement ordinances on the consent agenda. Director Mika explained that items 1 through 4 of the consent agenda are for SSA abatements which will appear on resident's tax bill. Payments are needed on the SSA's which are levied each year. The funds collected are reviewed each year and it is determined what is needed for the coming year. Items 5 through 6 are for city funds and there is no dollar amount as these are bond payments made through the budgeting process. 1. Ordinance 2009 -65 - Abating Special Service Area Taxes for Special Service Area Number 2003 -101 (Windett Ridge Project) and Approving the Amended Special Tax Roll - authorize Mayor and City Clerk to execute (CC 2009 -97) 2. Ordinance 2009 -66 - Abating Special Service Area Taxes for Special Service Area Number 2004 -107 (Raintree Village U Project) - authorize Mayor and City Clerk to execute (CC 2009 -98) 3. Ordinance 2009 -67 - Abating Special Service Area Taxes for Special Service Area Number 2005 -108 (Autumn Creek Project) and Approving the Amended Special Tax Roll - authorize Mayor and City Clerk to execute (CC 2009 -99) 4. Ordinance 2009 -68 - Abating Special Service Area Taxes for Special Service Area Number 2005 -109 (Bristol Bay I Project) and Approving the Amended Special Tax Roll - authorize Mayor and City Clerk to execute (CC 2009 -100) 5. Ordinance 2009 -69 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002 (Fox Industrial Park) - authorize Mayor and City Clerk to execute (CC 2009 -101) 6. Ordinance 2009 -70 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B (Countryside Interceptor) - authorize Mayor and City Clerk to execute (CC 2009 -102) 7. Ordinance 2009 -71- Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 (Countryside TIF) - authorize Mayor and City Clerk to execute (CC 2009 -103) 8. Ordinance 2009 -72 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A (In -Town Road Program) - authorize Mayor and City Clerk to execute (CC 2009 -104) Qe 3 The Minutes of the Regular MeetinE of the Crtv Council December 8. 2009 na� 9. Ordinance 2009 -73 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C (Waterworks and Sewer) - authorize Mayor and City Clerk to execute (CC 2009 -105) 10. Ordinance 2009 -74 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $11,300,000 General Obligation Bonds (Alternate Revenue Source), Series 2005D (Rob Roy Creek) - authorize Mayor and City Clerk to execute (CC 2009 -106) 11. Ordinance 2009 -75 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $3,020,000 General Obligation Bonds (Alternate Revenue Source), Series 2007A (Refinance 2003A) - authorize Mayor and City Clerk to execute (CC 2009 -107) 12. Ordinance 2009 -76 - Abating the Tax Hereto Levied for the Year 2009 to Pay the Principal of and Interest on $2,020,000 General Obligation Bonds (Alternate Revenue Source), Series 2008 (Refinance Rob Roy Creek) - authorize Mayor and City Clerk to execute (CC 2009 -108) 13. Resolution 2009 -53 - Authorization to Close Fifth Third Bank Checking Account No. 7233190730 (Rob Roy Creek Bond) - authorize Mayor and City Clerk to execute(CC 2009 -109) 14. Ordinance 2009 -77 - Approving an Amended Recreational Lease Agreement for Disc Golf By and Between the City and Commonwealth Edison Company - authorize Mayor and City Clerk to execute (CC 2009 -110) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -6 Nays -0 Golinski -aye, Werderich -aye, Plocher -aye, Spears -aye, Gilson -aye, Teeling -aye PLAN COMMISSION /ZONING BOARD OF APPEAL, No report. MINUTES FOR APPROVAL A motion was made by Alderman Gilson to approve the minutes of the City Council meeting of October 13, 2009; seconded by Alderman Spears. Alderman Golinski noted that under the Mayor's Report it indicates that the mayor's stare of the city report it attached but it wasn't. Clerk Milschewski explained it was not attached to the draft minutes in the packet but will be to the final approved copy and it will be posted on the website with the approved minutes. Alderman Gilson noted that a name was spelled wrong under Citizen's Comments. The correct spelling is Brengman. Motion approved as corrected unanim ously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Gilson to approve the paying of the bills listed on the Detailed Board Report dated December 1, 2009 totaling the following amounts: checks in the amount of $634,231.96 (vendors); $262,554.25 (payroll period ending 11/29/09); for a total of $896,786.21; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -6 Nays -0 Plocher -aye, Spears -aye, Werderich -aye, Teeling -aye, Gohnski -aye, Gilson -aye REPORTS PUBLIC WORKS COMMITTEE REPORT, Amending City Code Title 6 — Traffic, Chapter 3 — Traffic Schedules (Van Emmon Street and Heustis Street) (PW 2009 -85) A motion was made by Alderman Plocher to approve an ordinance amending the City Code Title 6 — Traffic, Chapter 3 — Traffic Schedules, Van Emmon Street and Heustis Street and authorize the Mayor and City Clerk to execute; seconded by Alderman Werderich. The Minutes of the Reeular Meetine of the Citv Council — December 8. 2009 — nape 4 Alderman Plocher commented that this was a housekeeping item and that no one is pushing for a 4 -way sign at this intersection. He stated that it was previously tabled for clarification on the traffic study and he explained that legally the city does not have to follow the study. Alderman Plocher noted that residents are not in favor of the change and he suggested that the ordinance be defeated. Alderman Spears stated she was concerned that motorist could not see the stop sign. She suggested that some warning be given in advanced. City Engineer Wywrot stated there are advanced warning signs for west bound traffic and the city is working on making the east bound sign more visible. Alderman Spears suggested adding flashing lights to the signs may be helpful. Alderman Golinski agreed with the resident's concerns. He felt that improved signage on Van Emmon may help. Motion defeated by a roll call vote. Ayes -0 Nays -6 Gilson -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye MAYOR'S REPORT Property Insurance Proposal / RFP Results (CC 2009 -116) Director Mika introduced Michael Alesia with Mesirow Financial. Mr. Alesia explained that he was retained to investigate alternatives to the IMRF property insurance. He received two hard quotes that are not cost effective for the city and he is waiting for a hard quote from Traveler's insurance. He will receive this after they have come out to inspect the city. Their soft quote is for $18,000.00 less than the FVMF insurance with more liability coverage. Alderman Spears asked if a quote was received from IMRF and Mr. Alesia stated that it was the same as the city's current coverage. She asked if staff would be going back to IMRF with Traveler's quote and Mr. Alesia stated he was not negotiating with RVIRF. Alderman Spears stated that the 1MRF has changed its mind in the past and she recommended that they be made aware of Traveler's quote to see if they can do better. Alderman Werderich asked if Mr. Alesia could explain hard versus soft quotes. He explained that a hard quote is a formally written quote whereas a soft quote is verbal. He further explained that presently the city does not have advocate if a claim does not go its way. With a broker the city has an advocate because the broker goes back to the insurance company each year to negotiate or change carriers. Alderman Teeling noted that each quoted mentioned inland marine insurance and she wanted to know why the city would need insurance for boats. Mr. Alesia explained that the quote is actually for mobile equipment used on land not just boats. Director Mika explained that Mr. Alesia would be present at the Administration Committee meeting to discuss Traveler's quote and then the insurance will be on the December 22, 2009 City Council meeting agenda for a vote. Resolution 2009 -54 Adopting a Grievance Procedure Under the Americans with Disabilities Act (CC 2009 -112) Mayor Burd entertained a motion to approve a resolution adopting a Grievance Procedure under the Americans with Disabilities Act and authorize the Mayor and City Clerk to execute. So moved by Alderman Werderich; seconded by Alderman Golinski. Mayor Burd explained that the Illinois General Assembly passed a bill requiring municipalities to post information on the Americans with Disabilities Act. Motion approved by a roll call vote. Ayes -6 Nays -0 Plocher -aye, Werderich -aye, Gohnski -aye, Teeling -aye, Gilson -aye, Spears -aye Appointment of Americans with Disabilities Act (ADA) Coordinator (CC 2009 -113) Mayor Burd entertained a motion to approve the appointment of Paul Zabel as ADA Coordinator. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -6 Nays -0 Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Spears -aye, Plocher -aye I The Minutes of the Reeular Meeting 9f the Citv Council — December 8, 2009 — vase 5 Appointment of Freedom of Information Officers (CC 2009 -114) Mayor Burd reported that under the new FOIA law, FOIA officers have to be appointed. She entertained a motion to approve the appointment of Bart Olson, Lisa Pickering, Meghan Ostreko, Molly Batterson and Shamim Shamsuddin as Freedom of Information officers. So moved by Alderman Golinski; seconded by Alderman Werderich Motion approved by a roll call vote. Ayes -6 Nays -0 Golinski -aye, Teeling -aye, Gilson -aye, Spears -aye, Plocher -aye, Werderich -aye Tax Levy Update (CC 2009 -115) Director Mika reported that the numbers of the tax levy have remained the same as previously reported and that the Library Board voted on their levy. Alderman Golinski noted Director Mika's December 3, 2009 memo indicates that the Library Board's levy is the same as last years. Director Mika explained there was an error in the reporting of their levy amount and explained that it will remain the same as last year however they will collect more funds due to the change in EAV. Treasurer Powell reminded the City Council that although the Police Pension has until the year 2043 before it has to be fully funded, the city's contribution for FY 08/09 of $350,000.00 is below the recommended amount of $430,000.00. As of April 30, 2008 the pension was 35.6% funded. While funding can be deferred, it increases future requirements. The suggested funding requirement for FY 09/10 is $481,000.00. City Council Meeting Schedule for 2010 (CC 2009 -117) Mayor Burd reported that this is an informational item. Mr. Olson added that a possible change to the date of the second meeting in December 2010 is under discussion. Ordinance 2009 -78 Providing for the Regulation of Post - Construction Implementation of Stormwater Best Management Practices — Second Reading (PW 2009 -104) Mayor Burd entertained a motion to approve an ordinance providing for the regulation of post - construction implementation of Stormwater Best Management Practices and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Werderich. Alderman Gilson had a question as to the city's responsibility per Section 5 of the ordinance regarding Maintenance Agreements. He stated he had an issue with the city incurring costs for routine maintenance and asked if the city would go after responsible parties for reimbursement. Mr. Wywrot explained that the city has a permit with the Illinois Environmental Protection Agency to discharge stormwater and this section is part of the permit. He assured Alderman Gilson that the city would attempt to get the funds expended back from those responsible. Alderman Gilson asked if something could be put in writing in regards to this. Attorney Orr explained that Section 5 is mandated by the Illinois Environmental Protection Agency. This ensures responsible parties will get things done. The city inspects the stormwater sites, meets with the responsible party and arranges work if the responsible party does not. This is done to keep residents safe. Section 7 of the ordinance addresses the administration of the process. Alderman Gilson suggested a change in the verbiage in Section 5 regarding easements to indicate the maintenance is that of the responsible party. Mr. Olson explained that Section 5 deals with the maintenance of easements needed for the inspection of stormwater sites. He felt that in an emergency situation the city needs to be able to act first and ask questions later. Alderman Gilson questioned the City Administrator doing inspections per Section 7e. He felt it should refer to the Director of Public works, City Engineer, etc. Mr. Olson indicated that the key word was "designee ". Alderman Gilson questioned the timeline for getting repairs made and was told the responsible party has sixty days to mitigate /repair and damage. Alderman Gilson questioned what exceptional hardships were as mentioned in Section 8 - 42. Attorney Orr explained that this applies to something beyond a reasonable person's experience and not only applies to cost but applies to something that creates subsequent problems. I The Minutes of the ReLyular Meeting of the City Council — December 8, 2009 — page 6 Alderman Gilson suggested that the wording of Section 10 regarding backup SSA's be expanded to include the need for a public hearing. He felt that developers need to present information on processes, cost, etc. to residents and the city before turning over common areas. Attorney Orr explained that the backup SSA is put into place in case the homeowner's association (HOA) fails. A public hearing is not legally required for this. Mr. Olson noted that some SSA's do have requirements for public hearings. It depends when the SSA was created; before or after the subdivision is started. Attorney Orr suggested that the public notice be accomplished by publishing in a local newspaper. Alderman Spears questioned if the developer would pay fox the public hearing and Attorney Orr indicated that by this point the developer is gone. The City Council discussed public hearings versus public notices before a backup SSA is created, including the costs involved. After some discussion, Attorney Orr suggested that additional wording be added to Section 10 — "Prior to the activation of a backup special service area, notice shall be published in a newspaper with circulation in the affected area." A motion was made by Alderman Gilson to amend the ordinance as indicated; seconded by Alderman Werderich. Motion to amend approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye Motion approved by a roll call vote. Ayes -6 Nays -0 Teeling -aye, Gilson -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT, City Administrator Olson reported that: • He recently received a compliment from a resident regarding Kevin @ @@@ who reads the water meters. While reading the resident's meter, Mr. @@@ noticed that the residents dryer vent was clogged. He took the time to bring this to the resident's attention and warn them of the potential hazard. • Snow crews made several passes this morning and after lunch. They are currently waiting for the snow to subside before they head out again. • He noted that, as requested, all the bubbles are now being marked on the tracing documents included in the City Council packets. Alderman Spears added that she along with Alderman Gilson, Mrs. Spies and Mr. Olson met yesterday to develop an action plan for staff communication. FINANCE DIRECTOR'S REPORT Director Mika reported that there will be three more abatement ordinances on the next City Council agenda. DIRECTOR OF PUBLIC WORKS REPORT, No report. CHIEF OF POLICE'S REPORT Lieutenant Hart reported that there are cell phones available for senior citizens through the Cells for Senior Program. He also reminded the community of the snow parking ordinance; there is no parking on the street after a snowfall of 2" or more. Mayor Burd added that the Kendall County Health Department was still giving H1N1 shots. The Minutes of the Resular Meetins of the Citv Council — December 8. 2009 — vase 7 DIRECTOR OF PARKS & RECREATION'S REPORT City Administrator Olson reported on the following: • The Park Board meeting was cancelled and rescheduled for December 9, 2009. • During the recent Rec Center promotion, there were 180 new or existing contracts entered into in a one week period. This brought in $2,500.00 in extra revenue for a 7% increase. COMMUNITY DEVELOPMENT DIRECTOR REPORT, Director Miller reported that the next Integrated Transportation Task Force meeting was scheduled for Tuesday, December 15, 2009 in the City Council chambers. This is their third meeting and they are half way through their high priority items. They are researching the implementation of trails without having right -of -ways. City Engineer Wywrot has been out measuring areas for this. COMMUNITY RELATIONS OFFICER'S REPORT, Mrs. Spies reported: • As a result of the communication meeting, Aldermen Spears and Teeling have been added to the Grande Reserve email list. • The Human Resource Commission held a warm clothing drive for the Kendall County Food Pantry. • Traffic control was discussed with the mayor for next year's Holiday Under the Stars event. Mayor Burd added that she met with representatives of Oswego who asked that Mrs. Spies pass on information regarding the ice skating. Also, there were extra funds from the event that will be applied to next year's Holiday Under the Stars. COMMUNITY & LIAISON REPORT Alderman Spears reported on the following: KenCom She attended the KenCom Finance Committee meeting with the mayor on December 3, 2009. They discussed the space assessment study they had done and based on it agreed to relocate the Emergency Communication Center to the lower level of the Kendall County Public Safety Center. They also discussed that they are four positions short and that they would be comfortable with a staffing level of twenty -six for the next three to four years. Also discussed were construction costs, radio equipment, funding options, etc. Tours of the facility were discussed and anyone interested should contact her. Funding of KenCom will be discussed at the next Public Safety Committee meeting. She also attended the KenCom Executive Board meeting on December 3, 2009. Director Farris gave a report on the bids for the audit process and the board reviewed and approved minutes and the treasurer's reports Northeastern Illinois Area Agency on Aging On December 4, 2009 she attended the Northeastern Illinois Area Agency on Aging Board meeting. They discussed the following: • The affects of the state being behind in paying bills; Senior Service Providers in Kane and Kendall County have not received funds for six months. Other programs affected are Elder Abuse, Community Care Program, Illinois hospitals, etc. • The 2009 Governor's Award received by Lockport Township for Unique Achievement. NEIL nominated the township to recognize its accomplishments in the Livable Communities Initiative. • NEIL received the Senior Services Provider of the Year Award from the Kankakee Daily Journal. This was the first year this award was given. • The Legislative Committee reported on the House of Representatives approving the health care reform bill. They explained how the House and Senate bills have the same general goals but differ on key points. • The 18 Annual Celebrity Chef's Brunch was held on November 1, 2009 at Drury Lane Theatre. Revenues were down this year however the event was a success. Tickets were the same price as those in 2008 however the gross revenue was $13,000.00 less. Donation profits were 50% less than last year and expenses increased due to the theatre doubling their rental fee. The total _ income for the event was $67,200.00. • She personally thanked the Community Nutrition Network (CNN) Foundation and their volunteers for delivering meals to the elderly. She explained that CNN provides eight staple meals for the Meals on Wheels program clients free of charge. The meals are provided in case bad weather does not allow for regularly scheduled delivery of meals. Mayor Burd noted that she received a call from the senior Services Providers who informed her that NEIL did not approve the grant for the Salvation Army program at the Beecher Center. Alderman Spears stated that a report was given at the NEIL meeting and it was indicated that Oswego was selected for the grant because they have a broader program. Mayor Burd further noted that NEIL was not funding the Beecher program and that this is the second time they have been turned down for the grant. She stated that the The Minutes of the Regular Meeting of the Citv Council — December 8. 2009 — paQe 8 Beecher program provides meals four days a week to seniors whereas the Oswego program only provides meals two days a week. She stated that the Yorkville program is in trouble and she would like to see what the city can do to help. Alderman Spears stated that she was not on the grant committee and explained that last year the Salvation Army did not submit the proper paperwork for the grant. She suggested that members of the City Council contact NEIL and question the lack of funding. She stated that Oswego is very strong in their support for seniors; stronger than Yorkville. Mayor Burd disagreed with Alderman Spears noting that the city provided the Beecher Center for the senior to use. She noted that Yorkville was more centrally located for the seniors in Kendall County and the two communities should not compete. She commented that she thought Alderman Spears was an advocate for the Yorkville seniors. She suggested that an ad hoc senior committee may be needed to investigate the matter. Alderman Spears noted that she recommended two years ago that Yorkville and Oswego work together and was told it wasn't necessary. She explained that just because she is involved with NEIL it does not mean she has "extra contacts ". Cable Consortium Alderman Golinski reported that he received surveys from the cable consortium. He asked the City Council members to fill them out and return them. The consortium is looking for input on how to better serve the community. He also noted that tours of the studio at Waubonsee Community College are available for anyone interested. Park Board Alderman Teeling reported that she attended the Park Board meeting. She noted that Mr. Gillette resigned and there is still an opening for a School District Park Board member. There was no quorum due to the low number of Park Board members and meetings have been cancelled due to this. Mayor Burd stated that she was looking for individuals interested in serving on the Board. Metro Mayors Caucus Mayor Burd reported that she will be attended the Metro Mayors Caucus meeting on December 14, 2009. She is serving on a committee which is looking at the best delivery of services such as police, fire, public works, etc. to the community. They received a grant to investigate this and the members are coordinating efforts. COMMITTEE REPORTS ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Alderman Golinski reported that he received a call from a resident living at South Main and Van Emmon. The resident was concerned that the hill was treacherous in bad weather and he asked if Public Works had a priority salting list. He added that his boys were late to school because of road conditions during the recent bad weather. Mr. Olson stated he thought there was such a list but he was unsure if the hills in town were on it. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of • For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Werderich; seconded by Alderman Golinski. The Minutes of the Reeular Meetine of the Citv Council — December 8, 2009 — une 9 Motion approved by a roll call vote. Ayes -6 Nays -0 Spears -aye, Werderich -aye, Teeling -aye, Golinski -aye, Gilson -aye, Plocher -aye The City Council entered into Executive Session at 8:45 p.m. The City Council returned to regular session at 8:55 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Gilson Adjournment of the meetings was unanim ously approved by a viva voce vote. Meeting adjourned at 8:56 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois I REGULAR CITY COUNCIL MEETING December 8, 2009 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: Qo M E *I YoRkv , I SIGNM I REGULAR CITY COUNCIL. MEETING Public Comment December 8, 2009 PLEASE PRINT NAW SUBDIVISION OR BUSINESS: v,7 s 0 _r C.) r,� SIGNIN I I Memorandum To: City Council ESM 1 rags From: Susan Mika, Finance Director CC: Mayor Burd; Bart Olson, City Administrator ;A s p Date: December 8, 2009 SCE Subject: Bill List Questions Listed below are the responses to questions from the December 8, 2009 bill list: 1. Page 9: (no vendor number posted): Fox River Ecosystem Administration Annual Dues - $100 PLEASE EXPLAN THE ORGANIZATION /STAFF MEMBER Response: This is for the entire City to participate in. This allows the City to meet and discuss various grants, watershed plans, etc... The following are two website links that go into further detail: htti):/ /www.foxriverecosystem.ora / and htti): / /www.foxriverecosystem.ora /about frep.htm. I 2. Page 14 (Vendor number 111809): Jewel - Community Relations — Flowers $15.00 Please explain this expenditure Response: This was for flowers for the voluntary appreciation day. 3. Page 21 (vendor number 13004): Kathleen Field Orr — Are all or the expenses "A /R "? Item description (last line) indicates "A/R — Other ". Response: This was for legal expenses incurred for Kendallwood Estates. The City does have a legal deposit to cover this expense. 4. Page 22 (vendor number 1433193): Quill Corp. — Community Development Holiday Under the Stars — Name badges, Laminating Pouches $92.68. Where are these funds coming from? Has someone donated dollars to cover this expense? Response: These expenses are covered by the sponsorships and donations given to support the Holiday Under the Stars event. i 5. Page 22 (vendor number 111309): Dolph Young — Admin. Refund of Unused Security Guarantee $10,000.00. Please explain refund (e.g., Dolph Young, unused security guarantee, amount) Response: This is a return of the deposit that guaranteed completion of various punchlist work items, such as miscellaneous sitework, completion of record drawings, execution of the sidewalk agreement, and payment of outstanding invoices for the Merlin 200,000 Mile Shop. All items have been completed. 6. Page 23 (vendor number 111609): Rush Copley Medical Center — Admin. Of Unused Security Guarantee for Dialysis Center - $6,750.00. Please explain refund. Response: This is a return of the deposit that guaranteed completion of various punchlist work iterns, such as miscellaneous sitework, completion of record drawings, and payment of outstanding invoices for the Rush - Copley Dialysis Center. All items have been completed. 7. Page 26 (vendor number 111809): Target Bank — Admin. Operating Expenses — Coffee $14.00. Did the City host a coffee at the Target Bank? Response: This was for coffee purchased for the City on the Target credit card from Target. 8. Page 27 (vendor number 00004296x2469): United Parcel - 11/14/09 - Comm. Dev. 1 pkg. to IDCEO Green Committee $42.93. Please explain what is IDCEO and what was sent via UP. Response: This was to overnight a recycling container grant application overnight. This was also mentioned in the November 20 "' Admin weekly report. r 9. Page 27 (vendor number 00004296x2479): United Parcel — 11/21/09 — Community Dev. Next day air charge on pkg. to IDCEO $10.00. Please explain if different from above. Response: This was an additional charge to overnight the recycling container grant application because the address was incorrect and UPS corrected it for the City. 10. Page 29 (vendor number 25115): Yorkville Area Chamber - Admin. Nov. Tom Cross luncheon - $25.00. Please explain expense. Was the City reimbursed from attendee? Response: The Mayor attended this meeting and lunch was provided with the cost. No, the City was not reimbursed from the attendee. If you have any questions or concerns, please do not hesitate to contact me.