Library Board Packet 2020 04-13-20
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
April 13, 2020- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Security Cameras Update
Air Handler Part Replaced
Community Survey Update
13. New Business Approve Resolution-Non-Resident Fee Cards
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal cou nsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Michele Pfister Meeting Room
Finance Committee Meeting
Monday, March 9, 2020 - 6:00pm
902 Game Farm Road
The meeting was called to order at 6:00pm by Darren Crawford and roll was called.
Roll Call: Committee members: Ryan Forristall-yes, Jason Hedman-yes, Darren Crawford-yes
Absent: Susan Chacon
Others Present:
Library Director Elisa Topper, City Finance Director Rob Fredrickson, Trustees: Wamecca Rodriguez,
Russ Walter, Theron Garcia
Recognition of Visitors: Mr. Crawford recognized others present.
Public Comment: None
Review Library Budget:
Mr. Fredrickson presented two versions of the budget discussed two weeks ago. He made some
adjustments based on feedback from that night and due to the mandatory minimum wage increases. He
presented sample spreadsheets with the 3% COLA and mandatory minimum wages increases and one
with the wage increases only. He also detailed the deficits for the future on the second page of the
budget. The proposed budget will move to the City Council for a Public Hearing and final approval
will occur around the 4th week of April. The budget needs to be approved by the Trustees at the April
Board meeting.
Mr. Hedman said the Board will need a decision as to whether or not they want to approve both a
COLA and wage increase. There was further discussion as to the COLA, whether or not all staff
should receive increases. The committee agreed that position and years of experience should be
considered. Ms. Topper commented that the long-time, part-time staff were not comfortable with the
newer part-time staff being paid almost as much. Ms. Rodriguez noted that the strategic plan needed
to be considered as well.
After discussion, Ms. Garcia suggested accepting the budget amount as presented and the pay structure
for each employee can be determined by the June meeting to be applicable by July 1. In summary, it
was recommended to give a $1.00 increase per year for the part-time staff and COLA for salaried staff
through the FY 2025 budget and the remainder of the salary decisions will be determined. This
discussion will move to the full Board meeting immediately following this meeting.
Adjournment:
There was no further business and the meeting adjourned at 6:23pm
Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 1
..
DRAFT
Yorkville Public Library
Board of Trustees
Monday, March 9, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Darren Crawford-yes, Krista
Danis-yes, Ryan Forristall-yes, Theron Garcia-yes
Absent: Julie Brendich, Susan Chacon
Others Present:
Library Director Elisa Topper, Technical Services Director Dixie DeBord, City Council Liaison Daniel
Transier
Recognition of Visitors: President Crawford recognized the library staff and guest.
Amendments to the Agenda: President Crawford added to New Business a discussion regarding
“library response to corona virus”.
Minutes: February 10, 2020 Special Board meeting and February 10, 2020 Regular Board Meeting
Mr. Crawford made a motion to approve the February 10, 2020 Special Meeting and regular Board
meeting minutes and Ms. Garcia seconded.
Roll call: Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-
yes. Carried 7-0.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Ms. Topper said a disc repair and cleaning machine was purchased for $1,152.75 to clean DVD's and
CD's.
Payment of Bills
Trustees Walter and Crawford moved and seconded to pay the bills as follows:
$21,530.05 Accounts Payable
$38,945.63 Payroll
$60,475.68 TOTAL
Roll call: Walter-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes.
Carried 7-0. Page 1 of 3
Report of the Library Director:
Ms. Topper reported the following:
1. Sound Inc. was called for service and found that cameras are not working.
2. Commercial vacuum purchased for maintenance staff at cost of $600, which was previously
discussed and suggested at Facilities Group Network meeting.
3. Employee has resigned from Youth Services, ad was placed in Kendall County Record.
4. Community survey has resulted in 174 responses so far, with majority being done on-line.
Survey will appear in March water bill. Ms. Topper will provide a report in April.
5. Ms. Topper thanked Board for authorizing her attendance at PLA conference that 4,000 people
attended. She will report to the managers and hopefully implement some of the ideas. She was
able to go a day ahead and attended a second day of the conference.
6. Director spoke with Algonquin librarian regarding 'run' as a fundraiser that was organized
through the ILA. Report will be given to Board in April or May.
7. Friends of the Library have been cleaning library shelves, working with department managers.
City Council Liaison: None
Standing Committees:
Finance Committee
A Finance meeting was held just prior to this meeting and the discussion will be reported under New
Business.
Unfinished Business:
Meeting Room Policy
Changes were made to the policy from feedback at the last Board meeting and Ms. DeBord detailed the
changes and additions that were made. President Crawford then moved and Ms. Garcia seconded to
adopt the policy with the recommended changes. Ms. Rodriguez also questioned the number of people
allowed in the room by law, which is 149 people seated. Roll call: Danis-yes, Forristall-yes, Garcia-
yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes. Carried 7-0.
New Business:
Library Budget
The Finance Committee discussed the budget just prior to this Board meeting. It was noted that the
Library budget historically has a deficit, which is again projected for 2021 through 2025, but the
Library has usually ended in the black. A fund balance of $20,000 is projected for 2020. President
Crawford moved and Mr. Walter seconded the motion to adopt the budget as presented. Roll call:
Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes. Carried
7-0.
Security Cameras Upgrade
The software for this system is from 2007 and Ms. DeBord said the camera quality is inadequate. Staff
would like to upgrade to digital from analog. This system includes the key fobs, motion cameras and
telephone hardware. The burglar alarm is separate. Ms. Topper said 7 cameras are malfunctioning and
Sound Inc. will replace those at no charge, but they will be analog. The present cameras do not move
and it was suggested that a camera system that has a 360 degree view would require fewer cameras.
Ms. DeBord also noted she cannot access the program which controls the employee key fobs. Trustees
Hedman and Walter will examine the system prior to quotes being obtained for a possible new system.
In the meantime, it was decided to have the malfunctioning cameras replaced at no charge under the
current contract.
Page 2 of 3
Reminder: Return Economic Indicator Forms
Ms. Topper reminded Trustees to return these forms.
Library Response to Corona Virus Response
President Crawford noted that the City will follow the school response. Liaison Transier said the
Police Chief will implement a plan which will be discussed at City Council. Mr. Hedman asked if any
signage is displayed in the Library. Currently there are sanitizers at the front desk and on all computer
desks. It was noted the virus remains on the books for a time and it was suggested that books and
DVD's should be wiped after return. Additional and more rigorous cleaning procedures and
sanitization were recommended and cleaning staff has been given instructions. Ms. Topper asked how
staff would be paid if the Library is shut down and Ms. Garcia said a communicable disease policy is
needed. Board members said the Library should be a source of facts from WHO and CDC and a 1-
page health department handout should be placed at the desk.
Executive Session: None
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 7:45pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DRAFT
Yorkville Public Library
Board of Trustees
Thursday, March 19, 2020 8:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The special Board of Trustees meeting was called to order at 8:00pm by President Darren Crawford,
roll was called and a quorum was established.
Roll Call: Julie Brendich-yes-electronically, Darren Crawford-yes, Krista Danis-yes-electronically,
Theron Garcia-yes-electronically, Jason Hedman-yes-electronically, Wamecca Rodriguez-yes-
electronically, Russ Walter-yes-electronically
Absent: Susan Chacon, Ryan Forristall
President Crawford stated that Governor Pritzker had signed executive order #2020-07 on March 16,
2020 to relieve requirements for in-person attendance at meetings requiring a quorum, in response to
the corona virus outbreak. This allows the Board to hold a meeting electronically. Tonight's meeting is
being conducted through a Zoom platform.
Others Present:
Library Director Elisa Topper; Circulation Manager Sharyl Iwanski-Goist, electronically; Youth
Services Director Jennette Weiss, electronically; Director of Adult Services Shelley Augustine,
electronically
Recognition of Visitors: President Crawford recognized the library staff and guests.
Amendments to the Agenda: None
Public Comment: None
New Business:
President Crawford said the reason for the meeting is to establish a Telecommuting Policy in response
to the Covid 19 outbreak. Ms. Brendich was asked to draft the policy and Ms. Garcia drafted the
agreement form. Mr. Walter noted that wherever the forms refer to Library Board of Directors, it
should be changed to say Library Board of Trustees. It was decided that the Telecommuting Policy
should be an ongoing policy, not just for the current shutdown due to the virus. Mr. Crawford moved
to adopt the Telecommuting Policy and Telecommuting Agreement with the recommended changes.
Ms. Garcia seconded the motion and the Board verbally approved the policy and agreement form. Mr.
Crawford will make the revisions as noted and Director Topper will give to the managers to sign which
can be done electronically.
The other policy to be considered for approval was the Library Shutdown Due to Mass Contagion
Policy. This policy ensures that all employees will continue to be paid during the shutdown. Mr.
Walter said where references are made to the Library Board of Directors, it should be changed to
Library Board of Trustees. Page 1 of 2
There was discussion if the part-time employees would be paid only if they did not accept another job
during the shutdown. It was decided to allow the managers to decide if the part-timers needed to view
webinars or do other enriching activities since some do not have home computers. Ms. Topper
believes that paying the part-time people is a great gesture and good for staff morale.
Ms. Topper noted that Ms. DeBord would be the only employee allowed to enter the building for work
not able to be done at home. Director Topper also recommended the book drop be kept open, but that
staff not be allowed to touch materials in the box until the Library is open again. She cautioned against
not keeping it open since people would leave books outside. Ms. Danis suggested putting a request on
the website asking patrons to keep materials until the Library is open again.
After discussion, Mr. Hedman moved and Ms. Garcia seconded to adopt the Contagion Policy with
recommended changes. Roll call: Crawford-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes,
Brendich-yes, Danis-yes. Carried 7-0. Mr. Crawford will make the changes on this policy and
forward to Ms. Topper. The revised policy will be given to all for their Policy Books at the next
meeting.
Mr. Walter said any future meetings held electronically need to be hosted on a website to allow for
public attendance.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:17pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 2 of 2
DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520*J.DYON 02/29/20 01 SAMS-PAPER TOWEL, KLEENEX 01-110-56-00-5610 30.96 INVOICE TOTAL: 30.96 * 032520-A.HERNANDEZ 02/29/20 01 OSU TURF 79-790-54-00-5412 600.00 02 CERTIFICATION-BASEBALL FIELD ** COMMENT ** 03 MANAGEMENT TRAINING ** COMMENT ** INVOICE TOTAL: 600.00 * 032520-A.SIMMONS 02/29/20 01 WAREHOUSE DIRECT-BINDERS, TAB 01-120-56-00-5610 43.56 02 DIVIDERS FOR BUDGET BOOKS ** COMMENT ** 03 NAPA#246790-TRANS FLUID 52-520-56-00-5628 93.80 04 COMCAST-JAN 2020 INTERNET & 82-820-54-00-5440 385.03 05 VOICE ** COMMENT ** 06 COMCAST-FEB 2020 INTERNET & 82-820-54-00-5440 304.58 07 VOICE ** COMMENT ** 08 NAPA#247101-SPARK PLUGS 79-790-56-00-5640 16.32 09 NAPA#247140-BUTT CONNECTOR, 79-790-56-00-5640 8.15 10 HEAT SHRINK TUBING ** COMMENT ** 11 NAPA#247237-CLEANERS 79-790-56-00-5640 23.16 12 ADS-ANNUAL ALARM MONITORING 82-820-54-00-5462 1,108.56 13 CHARGES ** COMMENT ** 14 NEOPOST-JAN-APR 2020 POSTAGE 01-120-56-00-5610 161.97 15 MACHINE LEASE ** COMMENT ** 16 NAPA#247666-LAMP 01-410-56-00-5628 5.40 17 NAPA#248046-FILTERS 52-520-56-00-5628 22.73 18 NAPA#248048-DRAIN, DRAIN PAN 52-520-56-00-5628 151.99 19 VERIZON-JAN 2020 IN CAR UNITS 01-210-54-00-5440 756.21 20 VERIZON-JAN 2020 MOBILE PHONES 01-220-54-00-5440 186.80 21 VERIZON-JAN 2020 MOBILE PHONES 01-210-54-00-5440 887.30 22 VERIZON-JAN 2020 MOBILE PHONES 79-795-54-00-5440 93.40 23 VERIZON-JAN 2020 MOBILE PHONES 51-510-54-00-5440 179.67 24 VERIZON-JAN 2020 MOBILE PHONES 52-520-54-00-5440 36.01 25 NAPA#248209-LAMP 01-410-56-00-5628 4.70 26 NAPA#248542-TOWELS, CLEANER 01-410-56-00-5628 13.95 27 WAREHOUSE DIRECT-STORAGE BOXES 01-120-56-00-5610 36.65 28 NAPA#248651-BATTERY CABLES 01-410-56-00-5628 88.00 29 ARNESON-JAN 2020 GASOLINE 79-790-56-00-5695 348.23 30 ARNESON-OCT 2019 GASOLINE 79-790-56-00-5695 743.60 31 ARNESON-OCT 2019 GASOLINE 79-790-56-00-5695 282.14 32 ARNESON-AUG 2019 GASOLINE 79-790-56-00-5695 566.67 33 ARNESON-AUG 2019 GASOLINE 79-790-56-00-5695 331.30 INVOICE TOTAL: 6,879.88 * 032520-B.OLSEM 02/29/20 01 WAREHOUSE DIRECT-TAPE, LEGAL 01-110-56-00-5610 101.58 02 PADS, FILE TABS, HIGHLIGHTERS ** COMMENT **032520-A.SIMMONS 02/29/20 04 COMCAAST-JAN 2020 INTERNET & 82-820-54-00-5440 8385.0305 VOICEE ** COMMENT **06 COMCAAST-FEB 2020 INTERNET & 82-820-54-00-5440 8304.5807 VOICEE ** COMMENT **12 ADS-AANNUAL ALARM MONITORING 82-820-54-00-5462 81,108.5613 CHARGGES ** COMMENT **Page 1 of 11
DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-B.OLSEM 02/29/20 03 BEACON-SUBSCRIPTION RENEWAL 01-110-56-00-5610 135.35 INVOICE TOTAL: 236.93 * 032520-B.OLSON 02/29/20 01 ICSC CONFERENCE FLIGHTS FOR 01-110-54-00-5415 1,295.88 02 OLSON, PURCELL & DUBAJIC ** COMMENT ** 03 ILCMA WINTER CONFERENCE HOTEL 01-110-54-00-5415 338.08 04 AND PARKING FOR OLSON ** COMMENT ** INVOICE TOTAL: 1,633.96 * 032520-B.PFIZENMAIER 02/29/20 01 AMERICAN TIRE-OVERCHARGE CR 01-210-54-00-5495 -3.00 02 AMERICAN TIRE#2908-VAPOR 01-210-54-00-5495 116.77 03 CANISTER SOLENOID ** COMMENT ** 04 AMERICAN TIRE#2834-TIE RODS 01-210-54-00-5495 280.72 05 AMERICAN TIRE#2909-OIL CHANGE 01-210-54-00-5495 445.10 06 AND BRAKE REPAIR ** COMMENT ** 07 AMERICAN TIRE#2925-REPLACE 01-210-54-00-5495 463.34 08 FRONT BRAKES, WIPERS ** COMMENT ** 09 AMERICAN TIRE#2934-REPLACE 01-210-54-00-5495 413.49 10 STARTER ** COMMENT ** 11 NAPA#248093-WINDSHIELD FLUID 01-210-56-00-5620 35.88 INVOICE TOTAL: 1,752.30 * 032520-D.BROWN 02/29/20 01 AMAZON-5-BUCKLE OVERSHOES 51-510-56-00-5600 77.95 02 TARGET-PRINTER FOR TREATMENT 51-510-56-00-5638 99.99 03 PLANT ** COMMENT ** INVOICE TOTAL: 177.94 * 032520-E.TOPPER 02/29/20 01 JEWEL-STAFF MEETING 82-820-56-00-5676 46.82 02 REFRESHMENTS ** COMMENT ** 03 ROSATI'S-STAFF MEETING 82-820-56-00-5676 63.00 04 REFRESHMENTS ** COMMENT ** 05 SMITHEREEN-JAN 2020 PEST 82-820-54-00-5462 78.00 06 CONTROL ** COMMENT ** 07 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 1,148.65 08 AMAZON-SIGN HOLDERS, VACUUM, 82-820-56-00-5610 701.50 09 VACUUM BAGS ** COMMENT ** 10 AMAZON-REPORT COVERS 82-820-56-00-5610 8.69 11 JEWEL-REFRESHMENTS FOR BOARD 82-820-56-00-5610 21.17 12 MEETING ** COMMENT ** 13 AMAZON-GLUE, MAGNETS 82-820-56-00-5610 14.47 14 AMAZON-MARKERS,PENS 82-820-56-00-5610 35.75 15 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 16 AMAZON-CORRECTION TAPE, TAPE 82-820-54-00-5460 44.21 17 AMAZON-SHRINKY DINKS 82-000-24-00-2480 20.12 18 AMAZON-SHAMROCK BRACELETS 82-820-56-00-5671 14.95032520-E.TOPPER 02/29/20 01 JEWELL-STAFF MEETING 82-820-56-00-5676 846.8202 REFREESHMENTS ** COMMENT **03 ROSATI'S-STAFF MEETING TI'S STAFF MEETING82-820-56-00-5676 863.0004 REFRESHMENTS ** COMMENT **05 SMITHEREEN-JAN 2020 PEST 82-820-54-00-5462 78.0006 CONTROL ** COMMENT **07 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 1,148.6508 AMAZON-SIGN HOLDERS, VACUUM, 82-820-56-00-5610 701.5009 VACUUM BAGS ** COMMENT **10 AMAZON-REPORT COVERS 82-820-56-00-5610 8.6911 JEWEL-REFRESHMENTS FOR BOARD 82-820-56-00-5610 21.1712 MEETING ** COMMENT **13 AMAZON-GLUE, MAGNETS 82-820-56-00-5610 14.4714 AMAZON-MARKERS,PENS 82-820-56-00-5610 35.7515 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.9916 AMAZON-CORRECTION TAPE, TAPE 82-820-54-00-5460 44.2117 AMAZON-SHRINKY DINKS 82-000-24-00-2480 20.1218 AMAZON-SHAMROCK BRACELETS 82-820-56-00-5671 14.95Page 2 of 11
DATE: 03/18/20 UNITED CITY OF YORKVILLE TIME: 11:47:08 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20 032520-E.TOPPER 02/29/20 19 AMAZON-PENCIL SHARPENER, 82-820-56-00-5610 36.43 20 REPORT COVERS ** COMMENT ** 21 PLA CONFERENCE - 82-820-54-00-5415 110.38 22 LODGING-TOPPER ** COMMENT ** 23 PLA CONFERENCE - MEALS 82-820-54-00-5415 22.89 24 WALL STREET 82-820-54-00-5460 134.97 25 JOURNAL-SUBSCRIPTION RENEWAL ** COMMENT ** 26 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 37.44 27 AMAZON-RETURNED MERCHANDISE 82-820-56-00-5610 -53.99 28 CREDIT ** COMMENT ** INVOICE TOTAL: 2,498.44 * 032520-E.WILLRETT 02/29/20 01 ILLINOIS AUDIO 01-110-54-00-5440 250.00 02 PRODUCTIONS-PHONE ANSWERING ** COMMENT ** 03 MESSAGES ** COMMENT ** 04 ELEMENT FOUR-OFFSITE BACKUPS 01-640-54-00-5450 1,229.10 INVOICE TOTAL: 1,479.10 * 032520-J.ENGBERG 02/29/20 01 ESRI-ARCGIS ONLINE SERVICES 01-220-54-00-5460 100.00 02 ADOBE-CHARGED TAX CREDIT 01-220-54-00-5462 -3.31 03 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5462 52.99 04 LICENSE ** COMMENT ** INVOICE TOTAL: 149.68 * 032520-J.GALAUNER 02/29/20 01 AMAZON-CANDY FOR ST.PATS 79-795-56-00-5606 63.52 02 PARADE ** COMMENT ** INVOICE TOTAL: 63.52 * 032520-J.JENSEN 02/29/20 01 SUNFIELD RESTAURANT 02/11/20 01-210-54-00-5415 54.37 02 BREAKFAST MEETING ** COMMENT ** 03 HOME DEPO-SHOVEL 01-210-54-00-5495 26.98 INVOICE TOTAL: 81.35 * 032520-J.SLEEZER 02/29/20 01 TC&P#103180-STREET SIGNS 23-216-56-00-5619 86.50 02 TC&P#103311-STREET SIGNS 23-216-56-00-5619 385.45 03 TC&P#103097-STREET SIGNS 23-216-56-00-5619 359.15 04 TC&P#103179-STREET SIGNS 23-216-56-00-5619 177.00 05 TC&P#103184-STREET SIGNS 23-216-56-00-5619 209.00 06 AMAZON-ADAPTER CABLE 01-410-56-00-5628 24.98 INVOICE TOTAL: 1,242.08 * 032520-K.BARKSDALE 02/29/20 01 WAREHOUSE DIRECT-FAX TONER 01-220-56-00-5610 121.45 INVOICE TOTAL: 121.45 * 032520-K.GREGORY 02/29/20 01 ARAMARK#1592092634-MATS 51-510-54-00-5485 48.82900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20032520-E.TOPPER 02/29/20 19 AMAZON-PENCIL SHARPENER, 82-820-56-00-5610 36.4320 REPORT COVERS ** COMMENT **21 PLA CONFERENCE - 82-820-54-00-5415 110.3822 LODGING-TOPPER ** COMMENT **23 PLA CONFERENCE - MEALS 82-820-54-00-5415 22.8924 WALL STREET 82-820-54-00-5460 134.9725 JOURNAL-SUBSCRIPTION RENEWAL ** COMMENT **26 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 37.4427 AMAZON-RETURNED MERCHANDISE 82-820-56-00-5610 -53.9928 CREDIIT ** COMMENT **INVOICE TOTAL: I2,498.44 *Page 3 of 11
DATE: 03/18/20UNITED CITY OF YORKVILLETIME: 11:47:08MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900085 FNBO FIRST NATIONAL BANK OMAHA 03/25/20032520-R.FREDRICKSON 02/29/20 36 COMCAST-01/30-02/29 INTERNET 51-510-54-00-5440118.4337 @ 610 TOWER LN** COMMENT **38 IGFOA-HOT TOPICS IN MUNICIPAL 01-120-54-00-541225.00INVOICE TOTAL:1,633.15 *032520-R.HARMON 02/29/20 01 WALGREENS-PHOTOS, BOWLS79-795-56-00-560628.2402 PARTY CITY-BALLOONS79-795-56-00-5606126.2203 WALMART-PRESCHOOL SNACKS79-795-56-00-560618.2804 HOBBY LOBBY-PRESCHOOL CRAFT 79-795-56-00-560693.5705 SUPPLIES** COMMENT **06 INDEED-PRESCHOOL POSITION AD 79-795-54-00-542622.7607 UNIT PRINT-PRESCHOOL79-795-56-00-560635.6608 GRADUATION PICTURES** COMMENT **09 AMAZON-BLU-RAY79-795-56-00-560610.1910 AMAZON-BOOK79-795-56-00-560610.0011 AMAZON-CDS, BAKING SODA,79-795-56-00-560674.6212 STRAWS, POPCORN BOXES,** COMMENT **13 KLEENEX, CANDY KETTLES** COMMENT **14 AMAZON-SUPERHERO MASK KITS79-795-56-00-56068.9915 JET-PRESCHOOL SNACKS79-795-56-00-560671.7416 AMAZON-BATTERIES79-795-56-00-560622.02INVOICE TOTAL:522.29 *032520-R.HORNER 02/29/20 01 PSI SERVICES-DRONE TEST79-790-54-00-5412160.00INVOICE TOTAL:160.00 *032520-R.MIKOLASEK 02/29/20 01 AMAZON-HARD CASES FOR NORCAN 01-210-56-00-562027.1702 STORAGE** COMMENT **03 ITOAORG-03/23/20 BALLISTIC01-210-54-00-5412390.0005 SHIELD INSTRUCTOR COURSE-HAYES ** COMMENT **06 PUBLIC AGENCY01-210-54-00-5412990.0007 TRAINING-03/09/20** COMMENT **08 HOSTAGE/CRISIS NEGOTIATIONS** COMMENT **09 SEMINAR-KUEHLEM & DAVIS** COMMENT **INVOICE TOTAL:1,407.17 *032520-R.WRIGHT 02/29/20 01 PHYSICIANS CARE-DRUG SCREENING 51-510-54-00-546243.0002 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-546243.00INVOICE TOTAL:86.00 *032520-S.IWANSKI 02/29/20 01 VISTA PRINT-500 BUSINESS CARDS 82-820-56-00-561035.5902 YORK POST-POSTAGE FOR BOOKS 82-820-54-00-545214.14INVOICE TOTAL:49.73 *032520-S.REDMON 02/29/20 01 FUN EXPRESS-SUPPLIES FOR79-795-56-00-560686.007RWDOIRUDOO+LJKOLJKWHG/LEUDU\,QYRLFHV 032520-S.IWANSKI02/29/20 01 VISTA PRINT-500 BUSINESS CARDS 82-820-56-00-561035.5902 YORK POST-POSTAGE FOR BOOKS82-820-54-00-545214.14INVOICE TOTAL:49.73 *032520-R.WRIGHT02 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-546243.00 Page 4 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/02/20 UNITED CITY OF YORKVILLE TIME: 10:57:16 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/13/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104866 BAKTAY BAKER & TAYLOR 2035113349 02/25/20 01 BOOKS 82-000-24-00-2480 34.49 02 BOOKS 84-840-56-00-5686 590.04 INVOICE TOTAL: 624.53 * 2035127964 03/06/20 01 BOOKS 84-840-56-00-5686 565.84 INVOICE TOTAL: 565.84 * 2035135666 03/12/20 01 BOOKS 84-840-56-00-5686 768.42 INVOICE TOTAL: 768.42 * 2035152961 03/10/20 01 BOOKS 84-840-56-00-5686 1,162.50 INVOICE TOTAL: 1,162.50 * 2035158298 03/11/20 01 BOOKS 84-840-56-00-5686 1,394.74 INVOICE TOTAL: 1,394.74 * CHECK TOTAL: 4,516.03 104867 CAMBRIA CAMBRIA SALES COMPANY INC. 41493 03/13/20 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5621 1,027.46 02 KLEENEX, GARBAGE BAGS, SOAP, ** COMMENT ** 03 GLOVES, MOPS, URNAL BLOCK, ** COMMENT ** 04 WINDEX ** COMMENT ** INVOICE TOTAL: 1,027.46 * CHECK TOTAL: 1,027.46 104868 DELAGE DLL FINANCIAL SERVICES INC 67166960 03/07/20 01 APR 2020 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48Page 5 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/02/20 UNITED CITY OF YORKVILLE TIME: 10:57:16 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/13/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104869 DEMCO DEMCO, INC. 6787860 03/11/20 01 2 KID'S CORE WOBBLE CHAIRS 82-820-56-00-5610 130.20 INVOICE TOTAL: 130.20 * 6788359 03/12/20 01 3 END PANEL DISPLAY BINS 82-000-24-00-2480 136.51 INVOICE TOTAL: 136.51 * CHECK TOTAL: 266.71 104870 ELEVATOR ELEVATOR INSPECTION SERVICE 91249 03/02/20 01 FEB 2020 ELEVATOR INSPECTION 82-820-54-00-5495 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 104871 IMPACT IMPACT NETWORKING, LLC 1732527 03/06/20 01 COPY PAPER 82-820-56-00-5610 144.95 INVOICE TOTAL: 144.95 * CHECK TOTAL: 144.95 104872 KCRECORD SHAW SUBURBAN MEDIA GROUP 10103174-1754710 02/29/20 01 YOUTH SERVICES AD 82-820-54-00-5426 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 104873 LLWCONSU LLOYD WARBER 10476 03/21/20 01 MAR 2020 ON-SITE IT SUPPORT 82-820-54-00-5462 360.00 INVOICE TOTAL: 360.00 * CHECK TOTAL: 360.00Page 6 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/02/20 UNITED CITY OF YORKVILLE TIME: 10:57:16 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/13/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104874 MENLAND MENARDS - YORKVILLE 77369 03/06/20 01 DUSTBUSTER, EXTENSION CORD, 82-820-56-00-5621 94.91 02 ELECTRICAL TAPE ** COMMENT ** INVOICE TOTAL: 94.91 * CHECK TOTAL: 94.91 104875 MIDWTAPE MIDWEST TAPE 98697151 03/03/20 01 CDS 84-840-56-00-5684 29.98 02 DVDS 84-840-56-00-5685 161.69 INVOICE TOTAL: 191.67 * 98725200 03/09/20 01 DVDS 84-840-56-00-5685 101.96 INVOICE TOTAL: 101.96 * 98755345 03/19/20 01 CD 84-840-56-00-5684 11.99 INVOICE TOTAL: 11.99 * 98755347 03/19/20 01 DVDS 84-840-56-00-5685 49.48 INVOICE TOTAL: 49.48 * CHECK TOTAL: 355.10 104876 NATIOPEN NATIONAL PEN CO., LLC 111283563 01/18/20 01 PENS WITH LOGO 82-820-56-00-5610 269.10 INVOICE TOTAL: 269.10 * CHECK TOTAL: 269.10 104877 R0002334 REDDICK PUBLIC LIBRARY 37578001906363-RPLCM 03/13/20 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-5686 13.00 INVOICE TOTAL: 13.00 * CHECK TOTAL: 13.00Page 7 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 04/02/20 UNITED CITY OF YORKVILLE TIME: 10:57:16 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/13/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104878 SWANK SWANK MOTION PICTURES 2833895 03/01/20 01 COPYRIGHT COMPLIANCE SITE 82-000-14-00-1400 421.00 02 LICENSE RENEWAL ** COMMENT **INVOICE TOTAL: 421.00 *CHECK TOTAL: 421.00 104879 YOUNGM MARLYS J. YOUNG 030920 03/09/20 01 03/09/20 MEETING MINUTES 82-820-54-00-5462 63.25INVOICE TOTAL: 63.25 * 031920 03/19/20 01 03/19/20 MEETING MINUTES 82-820-54-00-5462 42.00INVOICE TOTAL: 42.00 *CHECK TOTAL: 105.25TOTAL AMOUNT PAID: 7,942.997,942.99Page 8 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.09$ -$ 19,610.09 2,198.82$ 1,451.74$ 23,260.65$ FINANCE10,703.46 - 10,703.46 1,212.32 802.96 12,718.74$ POLICE119,264.85 2,248.23 121,513.08 723.73 8,906.49 131,143.30$ COMMUNITY DEV.19,119.67 - 19,119.67 2,169.17 1,425.29 22,714.13$ STREETS16,256.02 51.02 16,307.04 1,774.05 1,184.86 19,265.95$ WATER16,110.86 792.18 16,903.04 1,904.81 1,252.36 20,060.21$ SEWER10,165.12 - 10,165.12 1,135.43 737.40 12,037.95$ PARKS20,172.86 - 20,172.86 2,221.57 1,473.26 23,867.69$ RECREATION18,167.60 - 18,167.60 1,520.11 1,356.58 21,044.29$ LIBRARY16,579.83 - 16,579.83 1,193.40 1,248.65 19,021.88$ TOTALS266,150.36$ 3,091.43$ 269,241.79$ 16,053.41$ 19,839.59$ 305,134.79$ TOTAL PAYROLL305,134.79$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 6, 2020Page 9 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,000.00 - 4,000.00 - 306.00 4,306.00 ADMINISTRATION20,110.10 - 20,110.10 2,246.29 1,484.24 23,840.63 FINANCE11,203.46 - 11,203.46 1,251.42 829.74 13,284.62 POLICE118,071.50 2,323.74 120,395.24 723.73 8,798.02 129,916.99 COMMUNITY DEV.19,119.70 - 19,119.70 2,135.67 1,402.33 22,657.70 STREETS17,117.82 292.10 17,409.92 1,875.44 1,268.92 20,554.28 WATER16,944.35 236.65 17,181.00 1,919.11 1,262.75 20,362.86 SEWER9,569.70 - 9,569.70 1,068.93 691.63 11,330.26 PARKS20,382.86 - 20,382.86 2,233.87 1,481.60 24,098.33 RECREATION18,501.29 - 18,501.29 1,511.74 1,376.38 21,389.41 LIBRARY17,231.30 - 17,231.30 1,176.64 1,287.02 19,694.96 TOTALS273,160.42$ 2,852.49$ 276,012.91$ 16,142.84$ 20,258.12$ 312,413.87$ TOTAL PAYROLL312,413.87$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 20, 2020Page 10 of 11
Library CC Check Register (Pages 1‐ 4)03/25/2020 $4,389.34
Library Check Register (Pages 5 ‐ 8)04/13/2020 7,942.99
Lincoln Financial ‐Mar. 2020 Life Ins 03/10/2020 $28.94
IPRF ‐ Apr. 2020 Workers Comp 03/10/2020 992.37
Flex ‐ Jan. 2020 HRA Admin Fees 03/10/2020 27.28
Nicor ‐02/02/20‐03/01/20 services 03/24/2020 1,448.41
Blue Cross /Blue Shield‐Apr. 2020 Health Ins 03/24/2020 5,537.74
Blue Cross /Blue Shield‐Apr. 2020 Dental Ins 03/24/2020 582.29
Dearborn National ‐Apr. 2020 Vision Ins 03/24/2020 84.33
Flex ‐ Feb. 2020 HRA Admin Fees 03/24/2020 20.00
Marlys Young‐02/24/20 Meeting Minutes 03/24/2020 65.00
TOTAL BILLS PAID: $21,118.69
DATE
Bi‐weekly (Page 9)03/06/2020 19,021.88$
Bi‐weekly (Page 10)03/20/2020 19,694.96
TOTAL PAYROLL:$38,716.84
TOTAL DISBURSEMENTS:$59,835.53
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, April 13, 2020
ACCOUNTS PAYABLE
Page 11 of 11
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 November-19 December-19 January-20 February-20 March-20Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 58,036298,555 12,30025,236278,962 22,1017,528 - - - - 702,716 699,220 100.50%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE65,634 337,641 13,91028,540315,483 24,9948,513 - - - - 794,715 793,028 100.21%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,460 - 862 103 - 1,501 - 249 911 - 181 5,269 5,250 100.36%82-000-41-00-4170 STATE GRANTS- - - - 21,151- - - - - - 21,151 20,000 105.76%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES434 712 492 1,669 279 1,168 231 394 572 1,146 367 7,464 8,500 87.81%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,193 882 880 990 966 475 435 188 264 901 383 7,558 8,000 94.47%82-000-44-00-4422 COPY FEES294 322 441 399 264 361 245 228 309 367 353 3,582 3,750 95.52%82-000-44-00-4439 PROGRAM FEES- 15 20 23 - - - - 6 - - 64-0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS735 680 817 1,079 1,377 1,394 1,358 1,657 1,478 1,350 389 12,314 10,000 123.14%82-000-45-00-4550 GAIN ON INVESTMENT- - - - - - - 3,882 - - - 3,882 -0.00%Miscellaneous82-000-48-00-4820 RENTAL INCOME200 - - 175 - 325 200 200 50 125 75 1,350 2,000 67.50%82-000-48-00-4850 MISCELLANEOUS INCOME1,981 370 52 - - 27 - 41 22 28 2 2,524 2,000 126.18%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,588 1,830 2,002 1,830 1,830 2,002 911 993 4,197 2,214 992 24,388 25,003 97.54%TOTAL REVENUES: LIBRARY 135,555 641,006 31,77760,044620,311 54,34819,4217,831 7,810 6,131 2,742 1,586,976 1,576,751 100.65%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES30,98821,45120,90320,90320,90220,90331,71021,06821,06821,06821,068252,031 278,394 90.53%82-820-50-00-5015 PART-TIME SALARIES19,54912,67512,56012,75212,65113,93818,44212,26610,97312,95612,743151,505 196,000 77.30%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,821 1,957 1,907 1,907 1,907 1,907 2,886 1,922 2,370 2,370 2,370 24,327 25,541 95.25%82-820-52-00-5214 FICA CONTRIBUTION3,804 2,552 2,501 2,516 2,508 2,607 3,774 2,492 2,400 2,552 2,536 30,242 35,544 85.08%82-820-52-00-5216 GROUP HEALTH INSURANCE11,0995,301 5,112 5,461 5,158 5,034 7,401 5,353 6,837 6,074 7,832 70,663 81,184 87.04%82-820-52-00-5222 GROUP LIFE INSURANCE31 31 31 31 31 31 31 31 29 29 29 33338786.17%82-820-52-00-5223 DENTAL INSURANCE1,165 582 582 582 582 582 582 582 582 582 582 6,987 6,987 100.01%82-820-52-00-5224 VISION INSURANCE169 84 84 84 84 84 84 84 84 84 84 1,012 1,012 100.00%82-820-52-00-5230 UNEMPLOYMENT INSURANCE172 - 172 - - 172 - - - 333 - 849750113.22%82-820-52-00-5231 LIABILITY INSURANCE5,416 1,830 1,830 1,830 1,830 1,830 911 993 4,197 1,882 992 23,539 24,253 97.06%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES- - - - - - 163 - 305 - - 4682,000 23.38%82-820-54-00-5415 TRAVEL & LODGING- - - - - - 120 - - 1,415 196 1,732 1,500 115.46%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - 485 (52) 55 - - - - - 4882,000 24.41%82-820-54-00-5440 TELECOMMUNICATIONS- 832 - 842 - 422 421 708 - - 690 3,914 6,000 65.24%82-820-54-00-5452 POSTAGE & SHIPPING- 45 9 8 20 20 27 16 183 18 14 36075048.06%82-820-54-00-5460 DUES & SUBSCRIPTIONS1,533 13 13 - 119 1,650 1,481 1,500 313 2,877 230 9,729 11,000 88.45%82-820-54-00-5462 PROFESSIONAL SERVICES4,0591,983 1,181 3,384 1,339 2,750 4,091 1,784 455 2,613 3,946 27,585 40,000 68.96%82-820-54-00-5466 LEGAL SERVICES- - - 630 - - - - - - - 6303,000 21.00%82-820-54-00-5468 AUTOMATION2,249 - - 3,804 - 4,299 - 47 3,549 614 - 14,561 20,000 72.80%82-820-54-00-5480 UTILITIES- - 559 774 - 825 759 1,368 - 3,377 1,448 9,110 11,130 81.85%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE248 4,921 7,359 1,343 2,640 9,527 1,553 9,387 5,437 18,145295 60,855 50,000 121.71%82-820-54-00-5498 PAYING AGENT FEES- 1,100 - 589 - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 112 437 500 528 1,011 1,691 278 634 262 2,016 7,469 8,000 93.36%82-820-56-00-5620 OPERATING SUPPLIES- 309 23 408 - - 1,256 - 360 229 104 2,689 3,000 89.65%82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,397 - 120 918 100 49 1,166 205 2,156 - 6,111 8,000 76.38%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - - -2,000 0.00%82-820-56-00-5671 LIBRARY PROGRAMMING- 22 61 - 376 131 178 71 50 - 15 9031,000 90.34%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended March 31, 20201
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 November-19 December-19 January-20 February-20 March-20Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended March 31, 202082-820-56-00-5675 EMPLOYEE RECOGNITION - - - - 70 - - - 20 - 110 200 200 100.13%82-820-56-00-5685 DVD'S - - - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS- - - 273 - 22 - 396 - - - 691 1,500 46.09%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 - - - 50,000 50,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 11,306 - - - - - 11,306 - - - 22,613 22,613 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 585,000 - - - 585,000 585,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 69,700 - - - - - 69,700 - - - 139,400 139,400 100.00%TOTAL FUND REVENUES135,555 641,006 31,777 60,044 620,311 54,348 19,421 7,831 7,810 6,131 2,742 1,586,976 1,576,751 100.65%TOTAL FUND EXPENDITURES83,303 138,204 55,325 59,226 51,613 67,898 77,610 777,518 60,052 79,637 57,301 1,507,687 1,620,345 93.05%FUND SURPLUS (DEFICIT)52,251 502,802 (23,548) 818 568,697 (13,550) (58,189) (769,687) (52,242) (73,505) (54,559) 79,289 (43,594) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,800 4,400 7,300 2,800 59,900 3,750 6,375 1,550 1,250 4,000 7,000 108,125 50,000 216.25%84-000-45-00-4500 INVESTMENT EARNINGS62 50 56 62 60 57 69 67 71 57 30 642 100 642.22%84-000-48-00-4850 MISCELLANEOUS INCOME- 29 - - - - - - - - - 29 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 7,030 108,796 50,100 217.16%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,000 - 3,000 3,500 85.71%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - 1,626 1,626 15,000 10.84%84-840-56-00-5683 AUDIO BOOKS - 157 233 95 240 375 587 478 874 38 474 3,550 3,500 101.43%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 343 100 - - - - - - 285 727 500 145.49%84-840-56-00-5685 DVD'S - 127 119 246 313 222 362 88 236 349 209 2,272 3,000 75.72%84-840-56-00-5686 BOOKS- 1,958 3,713 2,427 2,364 2,941 6,475 1,713 12,176 3,832 4,001 41,600 50,000 83.20%TOTAL FUND REVENUES9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 7,030 108,796 50,100 217.16%TOTAL FUND EXPENDITURES- 2,241 4,408 2,867 2,918 3,538 7,424 2,279 13,286 7,220 6,595 52,776 75,500 69.90%FUND SURPLUS (DEFICIT)9,862 2,238 2,948 (5) 57,042 269 (980) (662) (11,965) (3,163) 435 56,020 (25,400) 2
March YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,497,431$ 100.3% 1,492,248$ 1,457,087$ 2.77%
Intergovernmental
Personal Property Replacement Tax 181$ 5,269$ 100.4% 5,250$ 3,751$ 40.45%
State Grants - 21,151 105.8% 20,000 25,211 -16.10%
Total Intergovernmental 181$ 26,420$ 104.6% 25,250$ 28,962$ -8.78%
Library Fines 367$ 7,464$ 87.8% 8,500$ 7,943$ -6.04%
Charges for Services
Library Subscription Cards 383$ 7,558$ 94.5% 8,000$ 8,698$ -13.11%
Copy Fees 353 3,582 95.5% 3,750 3,977 -9.92%
Program Fees - 64 0.0% - 1 6285.00%
Total Charges for Services 736$ 11,204$ 95.4% 11,750$ 12,676$ -11.61%
Investment Earnings 389$ 16,196$ 162.0% 10,000$ 10,728$ 50.96%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income 75 1,350 67.5% 2,000 1,350 0.00%
DVD Rental Income - - 0.0% - 1,133 -100.00%
Miscellaneous Income 2 2,524 126.2% 2,000 509 395.74%
Transfer In 992 24,388 97.5% 25,003 23,496 3.80%
Total Miscellaneous & Transfers 1,069$ 28,262$ 97.4% 29,003$ 26,488$ 6.70%
Total Revenues and Transfers 2,742$ 1,586,976$ 100.6% 1,576,751$ 1,543,884$ 2.79%
Expenditures
Library Operations 57,301$ 1,507,687$ 93.0%1,620,345$ 1,446,054$ 4.26%
50 Salaries 33,811 403,536 85.1% 474,394 391,116 3.18%
52 Benefits 14,426 157,953 89.9% 175,658 154,257 2.40%
54 Contractual Services 6,819 131,121 88.0% 149,080 89,595 46.35%
56 Supplies 2,245 18,064 74.6% 24,200 18,986 -4.86%
99 Debt Service - 797,013 100.0% 797,013 792,100 0.62%
Total Expenditures and Transfers 57,301$ 1,507,687$ 93.0% 1,620,345$ 1,446,054$ 4.26%
Surplus(Deficit) (54,559)$ 79,289$ (43,594)$ 97,831$
*March represents 92% of fiscal year 2020
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended March 31, 2020 *
Fiscal Year 2019
For the Month Ended March 31, 2019
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 $ 562,731 $ 831,380 $ 805,514 $ 750,913 $ 623,271 $ 579,186 $ 508,036 $ 448,239 Building Development FeesOld Second 90,345 87,625 89,174 93,668 93,111 150,030 146,425 150,588 138,924 133,010 130,446 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 8,007 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 211,592 212,013 212,444 212,841 234,376 234,758 235,099 235,442 235,779 236,089 236,336 Total: $ 717,980 $ 933,307 $ 899,542 $ 877,248 $ 1,166,874 $ 1,198,309 $ 1,140,444 $ 1,013,427 $ 958,014 $ 881,261 $ 819,146 $ - * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 $ 19,355 $ 19,306 $ 19,493 $ 19,188 $ 18,602 $ 17,566 $ 19,566 $ 19,022 2ND PAY PERIOD19,361 19,417 19,287 18,873 18,814 20,011 19,374 19,297 19,395 19,530 19,695 3RD PAY PERIOD 19,324 - - - - - 18,401 - - - - Total 57,162$ 38,786$ 38,021$ 38,228$ 38,120$ 39,504$ 56,962$ 37,898$ 36,962$ 39,096$ 38,717$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of March 31, 2020FISCAL YEAR 2020
DATE: 04/06/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:24:45 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.8304 AP-190812 08/05/2019 01 2 BRICKS KING & SONS MONUMENT 104748 071119 60.00 GJ-190831LB 09/03/2019 07 August 2019 Deposits 265.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 60.00 265.0005 AP-190909 09/04/2019 01 2019 ICE CREAM SOCIAL MUSICAL CHARLES E. STEWART 104766 091419 300.00 GJ-190930LB 10/01/2019 05 September 2019 Deposits 750.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 300.00 750.0006 AP-191014 10/01/2019 01 MAIN MONUMENT SIGN AURORA SIGN CO 104774 190511-2 12,997.00
DATE: 04/06/2020 UNITED CITY OF YORKVILLE PAGE: 2TIME: 12:24:45 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-191014 10/01/2019 02 BOOKS BAKER & TAYLOR 104776 2034756989 151.18 10/01/2019 03 BOOKS BAKER & TAYLOR 104776 2034770138 9.77 10/01/2019 04 BOOKS BAKER & TAYLOR 104776 2034784292 27.27 AP-191025M 10/15/2019 207 WALMART-MOVIE SNACKS FIRST NATIONAL BANK 900080 102519-S.AUGUSTINE 10.44 GJ-191031LB 11/01/2019 06 Oct 2019 Deposits 1,598.12 _________________________________ TOTAL PERIOD 06 ACTIVITY 13,195.66 1,598.1207 AP-191118 11/13/2019 01 BOOKS BAKER & TAYLOR 104791 2034803424 690.22 11/13/2019 02 BOOKS BAKER & TAYLOR 104791 2034810164 25.18 11/13/2019 03 BOOKS BAKER & TAYLOR 104791 2034826890 41.85 11/13/2019 04 BOOKS BAKER & TAYLOR 104791 2034844604 62.88 11/13/2019 05 BOOKS BAKER & TAYLOR 104791 2034868770 22.11 11/13/2019 06 DINOSAUR CUTOUTS, INFLATABLE ORIENTAL TRADING CO 104803 698860024-01 53.64 AP-191125M 11/14/2019 208 MENARDS-TARP FIRST NATIONAL BANK 900081 112519-D.DEBORD 7.57 11/14/2019 209 AMAZON-BOOKS FIRST NATIONAL BANK 900081 112519-E.TOPPER 152.64 11/14/2019 210 BOOK PAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900081 112519-E.TOPPER 576.00 11/14/2019 211 AMAZON-PLASTIC COINS FIRST NATIONAL BANK 900081 112519-E.TOPPER 14.95 11/14/2019 212 NCG-GIFT CARD FIRST NATIONAL BANK 900081 112519-E.TOPPER 25.00 11/14/2019 213 JEWEL-REFRESHMENTS FOR CHILI FIRST NATIONAL BANK 900081 112519-J.WEISS 16.28 11/14/2019 214 PANERA-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 14.99 11/14/2019 215 JEWEL-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 22.76 11/14/2019 216 JEWEL-REFRESHMENTS FOR OCT FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 16.97 GJ-191130LB 12/02/2019 06 November 2019 Deposits 150.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 1,743.04 150.0008 AP-191224M 12/12/2019 175 AMAZON-POPCORN FIRST NATIONAL BANK 900082 122419-E.TOPPER 11.13 12/12/2019 176 AMAZON-BEAN BAG CHAIRS, FIRST NATIONAL BANK 900082 122419-E.TOPPER 138.38 12/12/2019 177 TARGET-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900082 122419-J.WEISS 109.87 12/12/2019 178 DOLLAR TREE-HOLIDAY PROGRAM FIRST NATIONAL BANK 900082 122419-J.WEISS 33.00 GJ-191231LB 01/06/2020 06 December 2019 Deposits 769.37 _________________________________ TOTAL PERIOD 08 ACTIVITY 292.38 769.3709 AP-200125M 01/17/2020 144 WALMART-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900083 012520-J.WEISS 31.50 01/17/2020 145 AMAZON-HARRY POTTER CANDY FIRST NATIONAL BANK 900083 012520-TOPPER 20.52 GJ-200131LB 02/03/2020 07 January 2020 Deposits 1,325.91 _________________________________ TOTAL PERIOD 09 ACTIVITY 52.02 1,325.9110 GJ-200229LB 03/02/2020 06 February 2020 Deposits 50.00 AP-20025M 02/12/2020 212 AMAZON-SHRINKY DINKS FIRST NATIONAL BANK 900084 022520-E.TOPPER 20.12 02/12/2020 213 JEWEL-POP-CORN FIRST NATIONAL BANK 900084 022520-S.AUGUSTINE 12.97 _________________________________ TOTAL PERIOD 10 ACTIVITY 33.09 50.0011 AP-200309 03/02/2020 02 BOOK BAKER & TAYLOR 104852 2035093925 17.24 AP-200325M 03/18/2020 157 AMAZON-SHRINKY DINKS FIRST NATIONAL BANK 900085 032520-E.TOPPER 20.12 GJ-200331LB 03/31/2020 06 March 2020 Deposits 410.00 _________________________________ TOTAL PERIOD 11 ACTIVITY 37.36 410.00 TOTAL ACCOUNT ACTIVITY 31,353.62 6,503.23 ENDING BALANCE 50,136.77
DATE: 04/06/2020 UNITED CITY OF YORKVILLE PAGE: 3TIME: 12:24:45 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 11PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________ GRAND TOTAL 0.00 50,136.77 TOTAL DIFFERENCE 0.00 50,136.77
LIBRARY DIRECTOR REPORT—March 2020
Summary: Since our closing the Library last month, we have shifted from a physical
library to a virtual library. I left my planned vacation to return to the library and that
week, the managers and I were in the building planning for our shift to a work from home
staff. Currently, one staff member (Dixie Debord) is working in the building daily from
9am-3pm as she is processing books and that cannot be done from home. She is also
monitoring the book drop and making sure that the bins are shifted. Materials are not
being processed until we return to work. All materials now have a return date of May 1st.
I am in the building once a week to do library business and to check on the building. We
now have a Zoom account and will be using it for the Board meetings, manager’s
meetings and to start incorporating online programming such as Threads, Friends and the
book clubs. We are actively using Facebook to interact with patrons. Patrons are actively
downloading materials from the website resources.
We have added resources such as Class Central.Com, online classes from Ivy League
schools, and Big Library Reads. We have also started posting community information
such as a list of area restaurants that are open for takeout orders.
Jennette Weiss has being doing story times on Facebook and we are using Facebook to
keep our publics informed by sharing information and resources that can be used at
home. We are looking at purchasing an online subscription such as Beanstack for the
Youth Services department and to promote Summer Reading. We all are using this time
to research and plan for future programs and resources for our library. Department
managers and I are taking webinars as our staff development tools.
Managers are in contact with their staff members. I am in constant contact with my
fellow Directors as we navigate during these crucial times. It is an invaluable resource.
All programs have been cancelled through May 1st for now. Presenters have all been
contacted and rescheduled. A community agency has asked that we use our 3D Printer to
make mask head holder. The cost is $.80 and we will be making 30 for them. Jennette is
the contact person for this. There was a question about the legality of this as posted on the
Director’s listserv but most agreed that this would be covered under the Good Samaritan
Act. We have registered 20 people for virtual library cards that will be replaced with
actual cards once we open. This gives people access to our resources online. We also
lifted the ban on card holders that may have had fines so that they can have online access
only while we are closed. All the managers and I are listed on the web page and have
been answering emails from the public. Managers and I sat in on a webinar on
Community Engagement on March 27th.
Facilities Management- RJ O’Neil came out again to see why the air handler was
shutting off. Initially, it was thought that it was loose wiring but after the second service
call it was determined that it was a part. The part was installed but a few days later, the
same thing happened. Technician said that next time it happens call them to come again. I
will be asking for a discount on the service calls.
Community Survey—We have extended the survey timetable and have reposted it on
Facebook and the digital sign as people are home and may take the survey now. We have
about 60 paper surveys that need to be physically input into Survey Monkey. We were
inputting the surveys prior to the shutdown. It is my goal to present the results at the next
Board meeting when we are together not virtually.
PLA Conference- The mangers and I were scheduled to meet and discuss the ideas that I
learned at PLA and how we could implement them at YPL. This will be tabled till we
can meet. I have forwarded a booklet of the top programs at PLA for the mangers to read
as a resource for when we do meet. My report on the conference will be in next month’s
packet. I also met with BMI Imaging at the conference for a proposal to digitize our
microfilm collection and am awaiting a proposal. I also met with TBS Business Solution
that we have a Printing & Reservation System contract. The Sales representative came
out and did a presentation for Shelley Augustine, Dixie Debord and myself on new
technology available to upgrade our system He was scheduled to present at our April
meeting that now will have to be rescheduled.
Staff – Staff was most appreciative of the support by the Board to pay all employees
during this time of closure. Managers are to be commended for their commitment and
dedication.
Library Operations- All bills, time sheets and emails from vendors and the general
public have been addressed. I have been setting up my home office and weeding and
organizing files.
Friends- Shelly will work with the Friends to set them up on Zoom so that they can
conduct their meetings.
Database & E-book Use
Ancestry 88 Gale 2 Omni E-Book 904
E-Audio 384 (301 Users) E-Read IL 44 E-Book Audio 90(48 Users)
Circulation Checkouts 8,229
New Patrons Added 62
New Items Added 301
Patron Count 3,045
YORKVILLE STATISTICS FOR FY20 PrairieCat
Month
All
Transacti
ons
web
renewals
checkouts
+ renewals checkouts renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Patrons
added
e-
commerc
e
MAY 14,800 6,868 5,767 1,101 395 1,663 5,873 775 1,329 313 436 59 418.35
JUNE 17,904 9,107 7,996 1,111 395 1,529 6,873 1,012 1,246 310 341 170 325.65
JUL 18,576 8,666 7,399 1,267 503 1,687 7,720 948 1,280 329 285 115 296.35
AUG 15,509 6,921 5,871 1,050 421 1,707 6,460 966 1,396 269 310 108 130.35
SEP 13,372 833 6,071 5,661 410 415 1,665 5,221 821 1,362 199 285 101 235
OCT 14,990 843 6,589 6,198 391 532 1,785 6,084 886 1,439 208 607 84 204.25
NOV 14,012 1069 5,975 5,632 343 491 1,676 5,870 779 1,345 265 484 74 518.09
DEC 11,635 697 4,851 4,531 320 397 1,385 5,002 700 1,085 156 592 62 822.49
JAN 14,178 860 6,505 6,179 326 453 1,936 5,284 984 1,530 425 558 95 290.1
FEB 14,140 837 6,311 5,966 345 394 1,877 5,558 959 1,531 265 472 79 887.2
MAR 8,229 414 4,062 3,847 215 166 978 3,023 738 536 176 301 62
APR
DATABASE USEAGE FOR FY20
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 7 16 17 35 34 71 30 629 398 259 0 22 7
JUN 62 108 1 2 33 58 31 717 401 279 0 11 5
JUL 97 81 2 2 47 78 36 794 433 289 0 11 14
AUG 92 44 4 13 50 94 39 658 394 281 0 23 19
SEP 108 39 7 30 44 78 47 668 414 272 0 25 11
OCT 15 13 10 31 51 98 43 737 446 284 2 25 14
NOV 381 265 2 6 33 68 39 667 432 268 0 15 17
DEC 29 26 1 1 34 60 36 663 432 278 1 11 5
JAN 20 18 4 12 22 80 36 748 498 297 1 15 12
FEB 108 85 0 0 31 91 43 732 418 286 0
MAR 88 121 2 3 44 90 48 904 384 301 0
APR
RESOLUTION 01-20
ANNUAL RESOLUTION AUTHORIZING
NON-RESIDENT LIBRARY CARDS
WHEREAS, the Yorkville Public Library (the Library) is a tax-supported public library; and
WHEREAS, persons residing within the jurisdictional boundaries of the Library pay taxes to
support the Library; and
WHEREAS, the Local Library Act (the Act) provides that the Board of Library Trustees (the
Board) may allow non-residents to purchase a library card, i.e., the Act provides the Board may extend
the privileges and use of the Library, including the borrowing of materials on an individual basis by
persons residing outside the Library (75 ILCS 5/4-7(12); and
WHERAS, the Act stipulates that “A person residing outside of a public library service area must
apply for a non-resident card at the public library located closest to the person’s principal residence”; and
WHEREAS, the Board has determined for its fiscal year commencing May 1, 2019 and ending
April 30, 2020 to participate in the non-resident reciprocal borrowing program of its regional library
system and to issue non-resident library cards.
NOW, THEREFORE, be it and it is hereby resolved by the Board as follows:
Section 1: Individuals residing beyond the jurisdictional boundaries of the Library and owning
no taxable property within the jurisdictional boundaries of the Library may purchase a non-resident fee
card for the price calculated according to the “Tax Bill Method” (see 23 Ad. Code 3050.60(b)).
Section 2: Individuals residing beyond the jurisdictional boundaries of the Library but owning or
leasing property that is taxed for library service (as an individual, a partner, the principal stockholder, or
other joint owner) within the jurisdictional boundaries of the Library, or serving as a senior administrative
officer of a firm, business or other corporation owning taxable property within the jurisdictional
boundaries of the Library may obtain a non-resident library card without payment of the non-resident fee
upon presentation of the most recent tax bill upon that taxable property or a copy of the commercial lease
2
of that taxable property. Each non-resident library card issued pursuant to this Section is limited to the
exclusive use of the individual whose name appears on its face.
Section 3: The Library shall notify the regional library system of this Resolution within 30 days
of the adoption of this Resolution.
Section 4: A valid non-resident library card issued by the Library pursuant to this Resolution
shall afford a non-resident library cardholder all the services which the Library affords its residents,
including reciprocal borrowing privileges.
Section 5: This Resolution is effective upon its adoption.
ADOPTED April 13, 2020 by a roll call vote as follows:
AYES: ___________________________________
NAYS: ___________________________________
ABSENT: _________________________________
_______________________________
President
Board of Library Trustees
Yorkville Public Library
ATTEST:
_________________________________
Secretary
Board of Library Trustees
Yorkville Public Library