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Unifed Development Ordinance Advisory Committee Packet 2020 04-21-20 UNIFIED DEVELOPMENT ORDINANCE ADVISORY COMMITTEE AGENDA Tuesday, April 21, 2020 7:00 PM Yorkville City Hall Conference Room 800 Game Farm Road Meeting Called to Order: 7:00 p.m. Roll Call: Establishment of Quorum Previous meeting minutes: June 13, 2019 November 14, 2019 Citizen’s Comments: 1. Consultant Houseal Lavigne Review of Materials a. Zoning District Standards Memorandum b. Chapter 3: Zoning District Standards (redline) c. Chapter 3: Zoning District Standards (clean) 2. Committee Comment and Questions 3. Project Schedule and Next Steps 4. Adjournment United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Page 1 of 3 DRAFT UNIFIED DEVELOPMENT ORDINANCE ADVISORY COMMITTEE MEETING Thursday, June 13, 2019 5:30pm City Hall Council Chambers 800 Game Farm Road, Yorkville, Il Welcome The meeting was called to order at 5:32pm by Ms. Carly Petersen, Consultant with Houseal Lavigne & Associates, Chicago and she introduced her co-consultant, Ms. Jackie Wells. She thanked all for being part of this Advisory Committee and explained the purpose of the committee was to update the current development ordinance Roll Call The following answered present: Chris Funkhouser, Public Safety, Alderman Daniel Transier, Alderman Deborah Horaz, PZC, White Oaks HOA Jeff Olson, PZC, Construction David Schultz, Engineer-HR Green Billy McCue, Developer Mike Torrence, Fire Marshal Absent: Greg Marker-Developer Matt Hively, Landscape Owner Others Present: Krysti Barksdale-Noble, Community Development Director Jason Engberg, Senior Planner Pete Ratos, Code Official Introduction of Staff, Consultants and Members All those present introduced themselves. Ms. Horaz moved to have Chris Funkhouser serve as Chairman of the committee and Mr. McCue seconded the motion. Roll call: Torrence-yes, McCue-yes, Schultz-yes, Olson-yes, Horaz-yes, Transier-yes, Funkhouser-present. Passed: 6-yes and 1-present. Mr. Olson moved to have Ms. Horaz serve as Vice-Chairman and Alderman Transier seconded. Roll call: Funkhouser-yes, Transier-yes, Horaz-present, Olson-yes, Schultz-yes, McCue-yes, Torrence-yes. Passed: 6-yes and 1-present Chairman Funkhouser then turned the meeting back over to Ms. Petersen. Page 2 of 3 Project Overview a) Project Roles Ms. Peterson explained the UDO is the tool which the Community Development Department uses to issues permits relating to land use development or subdivision control. The goal is to make sure documents are easy to understand, updated to modern standards and can be cross-referenced. Ms. Wells added that the sign ordinance will also be updated to bring it into compliance. b) Scope of Project Ms. Noble said this committee will be meeting over a 2-year period and a draft document is expected by the end of 2020. Houseal Lavigne has sub-contracted with Encode Plus for a smart code on-line feature, an interactive process including calculators and language linkable to definitions. There is a website for this project with access from the city website. Committee members can make comments by using a log-in to be provided. This newly formed committee will give guidance and members have been chosen for their varied experience. A commercial workshop and subdivision ordinance control group met today with beneficial discussion. c) Project Timeline Ms. Peterson said tonight's meeting will be the end of step #1. Step #2 will look at technical analysis and best practices. The Comprehensive Plan will be the overarching document if there are changes to the zoning code. Updates will be made to landscape ordinance, appearance code, zoning, stormwater management and the downtown overlay district will play a part. All the work that is completed here will be tracked vs. industry standards. Ms. Peterson discussed a new hybrid code to incorporate former types of codes and what works for Yorkville. Houseal Lavigne will present their findings in a diagnostic memo for review by staff and committee members. Ms. Wells explained what would be found in a diagnostic memo. Ms. Noble added that a text amendment will be adopted in the interim as the process moves forward and the city will be responsible for updates after Houseal Lavigne has finished their work. At the end of Step #2, new code language will be drafted to make sure it aligns with the Comp Plan and existing zoning map. The changes will be in Encode Plus format. Step #4b: The committee will meet every 2-3 months to review pieces of the code. Step #5: Review of national practices vs. local practices. Step #6c: When regulations are in place, a meeting will be held to discuss the final document and hear comments. It will move forward for Public Hearings at PZC and then City Council. Jason Engberg is the designated point person. At the end of the process, it will be determined how to administer the new format, how to close out projects, specs for review etc. Page 3 of 3 Discussion of Topics/Issues Questions and answers included: Alderman Transier asked if specific sections may be renumbered and refer to old chapter numbers. This will be addressed with the benefit of the smart code. Las Vegas is an example of a city that uses the smart code. When hovering over definitions, a pop-up box will provide an explanation. EncodePlus.com can also be referenced for examples. A link will be sent to the committee members for the Comp Plan. Mr. Olson asked if there will be a permit fee schedule. Ms. Noble said staff will try to provide that information. Chairman Funkhouser asked to have the ability to submit applications, etc. through the portal. Ms. Horaz asked how this information will be protected. Encode Plus has their own protections built in. For add-on features requested by committee members, Ms. Noble will ask Encode Plus. Mr. Olson asked that phone ability and a paper copy still be available. Mr. Schultz asked about the requirements from other agencies such as BKFD. YBSD will also be asked to enter their fees on the website. Alderman Funkhouser asked if GIS can be integrated. Mr. Engberg can make a website to include this information and Ms. Noble said the Enterprise Resource Program is hoped to be in place by this fall which would incorporate GIS. It was noted that Greg Marker who was designated to be on the committee asked to step down. The committee briefly discussed the changing footprint of land usage due to self-driving cars, double lanes for drive up restaurants and changing habits of consumers in general. The committee will meet again in mid-September and Ms. Noble suggested that staff and committee members receive the revisions at the same time. Ms. Horaz asked if there would be sub-meetings for discussions and it was noted that comments can be uploaded to Encode Plus or sent to Ms. Noble or Mr. Engberg. The committee will determine if they wish to meet in smaller groups and will advise Ms. Peterson when they do. She handed out a worksheet to be returned to her or Ms. Wells. Other comments included: the benefits to having user-friendly programs and to have all information consolidated, new format will use simple language, the volume of code might actually decrease, all definitions will be shown prior to the chapters and more transparency. Input has already been received from other city staff members. Adjournment: There was no further business and the meeting adjourned at 6:37pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 4 DRAFT UNIFIED DEVELOPMENT ORDINANCE ADVISORY COMMITTEE MEETING Thursday, November 14, 2019 6:00pm City Hall Conference Room 800 Game Farm Road, Yorkville, Il The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Introductions Roll Call The following answered present: Chris Funkhouser, Alderman David Schultz, Engineer-HR Green Jeff Olson, PZC, Construction Billy McCue, Developer Daniel Transier, Alderman Absent: Deborah Horaz, Mike Torrence, Greg Marker, Matt Hively Others Present: Krysti Barksdale-Noble, Community Development Director Jason Engberg, Senior Planner Nick Davis, Hauseal Lavigne Jackie Wells, Hauseal Lavigne Review of Code Diagnostic Memorandum Mr. Davis said the committee would be reviewing the diagnostic memo and then engage in questions or comments. The intent of the memo is to provide an outline on how to move forward and the scope of the UDO. The first step is to review the Comprehensive Plan, bring the zoning codes up to speed and determine long range goals, etc. The second step is to review community outreach done to this point including challenges and feedback received by the consultants. The third step is discussion for the UDO proposal including reorganization information and recommended revisions. First Step - Comprehensive Plan: The first step is to review text and insure graphics represent what should be accomplished, maintain existing zoning standards and consistency. The Consultants will work with staff to amend zoning maps as needed. Ms. Noble said the UDO is a 2-year program and the city will be halfway through the Comprehensive Plan. Page 2 of 4 The Consultants will evaluate and enhance the downtown overlay district and carry forward the Form Based Code. They will encourage preservation and re-use of existing buildings, manage downtown parking and review landscaping standards. In general, they hope to make regulations easier to understand. Mr. Davis commented that he favors the Form Based Code, but not for the entire community. One of its challenges is administration of the Code. Promotion of sustainable designs will be encouraged along with modernized engineering designs and environmental standards, all of which will be folded into the revised language. The development process will be streamlined and simplified to be understandable and checks and balances must be in place. A Conservation District will also be implemented. Public Works will be consulted regarding cul-de-sac designs, ways to reduce the amount of pavement, sustainable designs and road connections to future subdivisions. Second Step - Public Outreach Ms. Wells opened the discussion for the Public Outreach. Feedback was received from this committee and also from developers. Some of the topics raised were: 1) Actual parking needed for various venues—not enough or too much, 2) clarification of landscape regulations, 3) improve and modernize lighting regulations, 4) rules for multi-tenant building signage, electronic message boards, temporary signs, LED signs, 5) subdivision standards with more open space, no cul-de-sacs or eyebrow streets, improved street layouts, conservation areas, 6) administration and enforcement—streamline all reviews and add administrative relief with level of public review and less need for committee reviews, 7) restart of dormant subdivisions with easier processes for developers, update PUD process to make less burdensome, use zoning code more instead of adding ordinances. Ms. Wells asked for other feedback from committee members. Ms. Noble suggested adding the concept of accessory dwelling units particularly in the older parts of town. This could include living space converted from garages or attics. Chairman Funkhouser questioned allowing small spaces for this purpose, though he said garage conversions might be open for discussion. Committee member Jeff Olson commented on the rationale for pie-shaped lots. Ms. Noble said a couple developers had extreme angles which created setback issues and the housing for the shape needing a variance or other relief. She said it would be better to avoid them unless there is adequate room for setbacks. Other issues raised with these lots is that the streets must be able to accommodate fire trucks and Public Works maintenance trucks. Chairman Funkhouser asked to have comparisons done with other communities for cul-de-sacs and eyebrow streets and he said he likes flexibility of lot sizes. Mr. Olson asked if smaller lots are needed to which Ms. Noble replied they would allow for a better return of investment for developers and reduce home costs. A deeper lot size would allow for less infrastructure in the front and the saved money could be put back into the actual home, said Mr. Funkhouser. He added that Naperville teardowns have zero lot lines. He said narrower lots don't allow for parking 2 cars, but perhaps parkway space could be used. Mr. McCue noted there is a need for less expensive homes now and the national builders are building “boxes”. He suggested smaller lots and requirements for more architectural standards. He said national builders in Colorado are building beautiful smaller homes based on those standards. Ms. Noble said sidewalks cost more to build and maintain than asphalt paths and Mr. McCue added that in one Oswego subdivision, the path is situated in the main section. He said as a builder, he knows the big equipment goes across the path and they have to do all repairs. Page 3 of 4 Regarding parking, Mr. Olson said there might not be adequate handicapped parking considering that baby boomers are reaching retirement age. And he added that parking lots like those in Target, might have too much parking. Mr. Funkhouser said consultants have studied market standards and have recommended balanced parking vs. requirements to avoid massive lots. More parking is needed downtown, he said. In Sugar Grove, parking is severely restricted on the streets at all times, added Mr. McCue. Third Step - Discussion for UDO Proposal Ms. Wells gave a brief overview of the proposed UDO code, saying that many aspects need to be consolidated and streamlined. She said “General Provisions” is the opening section for all the titles. This format will allow for easier updates which would go through committee rather than a Public Hearing. Mr. Olson commented that he is in favor of giving more power to the staff to allow easier changes. Plain language will be used as well as less legal language, clearer graphics and use of Encode Plus. Mr. Davis added that simplified graphics, cross references to links and permit fee tables should also help. Definitions will all be in one section and by hovering over the definition, Encode Plus will give the ability to pop up other information. Encode will also display standards for types of developments. The Use Standards will include tables specifying what type of use is permitted in which zones. Now the regulations are widely disbursed in the code, but the UDO will bring all of them together into a single table. It was stated that signs cannot be regulated by content and this is supported by a court case. Lighting of the signs was also discussed. Chairman Funkhouser said that a recent Neighborhood Design Manual should be rolled into the UDO also. An ordinance was done, however, it is a guide rather than requirement. Subdivision Standards Comments: Mr. Davis said the recommendations included relocating administrative requirements for submission, modernizing and introducing new design standards, conservation design, road connectivity standards, open space requirements including incentivizing developers, coordinating with Public Works for road engineering design standards, aligning all application processes, and revising PUD regulations for better outcomes of master plan and Comprehensive Plan. Mr. McCue asked if any communities encountered legal challenges when matters were handled by staff instead of committees and Council. Ms. Wells replied that there are standards for review which are legally defensible. Ms. Noble also noted there is an appeal process and there was an appeal last year that was won. Mr. Davis said the Form Based Code applicability analysis will be incorporated into the UDO and that the overlay had not been adopted when they drafted this memo. Appendix Comments: The committee members were all asked to read this. Comments and Questions None Page 4 of 4 Project Schedule and Next Steps Two steps are now completed: Project Initiation and Technical Analysis. The next phase will be the draft District Standards and Concepts which includes residential/agriculture district standards and commercial/industrial standards. This will be the next item to consider in February or March. The committee will also start looking at Special District Standards and a Proposed Zoning District Map. This will be presented to the public at a later time. It is hoped to send the draft of Chapter 3 to committee members at least 2 weeks prior to the next meeting after staff has a chance to review first. Chairman Funkhouser asked the Consultants if there would be any implications for the UDO if the City became home-rule. The Consultants did not think so. Adjournment: There was no further business and the meeting adjourned at 7:12pm. Transcribed from digital recording, Minutes respectfully submitted by Marlys Young, Minute Taker Date: March 24, 2020 SENT VIA EMAIL To: Krysti Barksdale-Noble, Community Development Director Jason Engberg, Senior Planner United City of Yorkville, IL From: Nik Davis, AICP Jackie Wells, AICP Re: Draft Zoning District Standards The purpose of this memorandum is to provide an update on the status of the United City of Yorkville’s Unified Development Ordinance (UDO) project. Included is a narrative description of the revisions which have been proposed to Chapter Three – Zoning District Standards and the Zoning Map. Proposed Revisions to Chapter Three – Zoning District Standards Based on previous discussions with staff and the Steering Committee, the recommendations included in the Diagnostic Memo, and the nonconformities analysis, it is recommended that the City’s sixteen zoning districts be reduced to twelve. It is proposed that the E-1 Estate Residential, B-4 Service Business District, O Office District, M-2 General Manufacturing District, and OS-2 Active Recreation District be eliminated since they are underutilized or can be accommodated by other zoning districts. Further detail on how parcels included in a district proposed to be eliminated will be rezoned is included below in the Proposed Revisions to the Zoning Map section. It is proposed that the City repurpose its B-2 Retail Commerce Business District for a Mixed-Use District. The properties currently designated as B-2 are nearly indistinguishable from properties designated as B-1 or B-3, making it redundant and unnecessary. Transitioning the B-2 District to accommodate mixed-use development will help to align the UDO with the goals of the Comprehensive Plan. It is also proposed that the City establish the PI Public Institutional District to better accommodate institutional and civic uses throughout the community. United City of Yorkville Unified Development Ordinance Houseal Lavigne 3/24/2020 Draft Zoning District Standards Support Memo Page 2 The Bulk and Dimensional Standards Table, found in Section 3-9, has been updated to reflect the changes to the lot area and lot width requirements of the R-1 and R-2 Districts as proposed in the January 17, 2020 Nonconformities Analysis Results and Recommendations Memo and as discussed with City staff. Further, it is recommended that the City eliminate the Transitional Yard requirement from the Bulk and Dimensional Standards table and instead regulate this area in the landscaping requirements section of the upcoming Chapter 5: Development Standards. The Permitted and Special Uses Table, found in Section 3-10, has been updated to include new uses such as accessory dwelling units (Dwelling, Secondary) and Adult Use Cannabis related uses. The former is listed as a special use in all residential zoning districts and the latter as a special use in the B- 3 and M Districts. Proposed Revisions to the Zoning Map To support the proposed revisions to the City’s zoning districts, the following zoning map revisions are recommended. A diagram illustrating the proposed revisions is included at the end of this section. Proposed R-1 District As shown on the attached “Proposed R-1 District” map, it is recommended that the R-1 Single-Unit Suburban Residence District include the majority of the existing R-1 designated parcels as well as select E-1 and PUD parcels that have been designated by the City as suburban residential in its Future Land Use Map or designated as estate / conservation residential in the Future Land Use Map and are in proximity to other R-1 designated parcels. Proposed R-2 District As shown on the attached “Proposed R-2 District” map, it is recommended that the R-2 Single-Unit Traditional Residence District include the majority of existing R-2 designated parcels as well as select E-1 and PUD parcels that have been designated by the City as traditional residential in its Future Land Use Map or designated as estate / conservation residential in the Future Land Use Map and are in proximity to other R-2 designated parcels. Additionally it is recommended that the R-1 District designated neighborhood near Hiding Spot Park that is comprised of lots that are significantly smaller than the other lots in the R-1 district be rezoned to the R-2 District to minimize nonconformities in the area. Proposed B-1 District As shown on the attached “Proposed B-1 District” map, it is recommended that the B-1 Local Business District include the majority of existing B-1 designated parcels as well as select B-2 and O District designated parcels that are located in close proximity of residential neighborhoods and are of a scale and intensity most appropriate for neighborhood oriented businesses. United City of Yorkville Unified Development Ordinance Houseal Lavigne 3/24/2020 Draft Zoning District Standards Support Memo Page 3 Proposed B-2 District As shown on the attached “Proposed B-2 District” map, it is recommended that the B-2 Mixed Use District include those parcels that comprise the Downtown Yorkville overlay district as well as the PUD District designated parcel identified in the Future Land Use Map for transit oriented development. Proposed B-3 District As shown on the attached “Proposed B-3 District” map, it is recommended that the B-3 General Business District include the majority of existing B-3 designated parcels as well as select B-2 and PUD District designated parcels that are located along major roadways and are of a scale and intensity most appropriate for regional serving retail uses. Proposed M District As shown on the attached “Proposed M District” map, it is recommended that the M Manufacturing District include existing M-1 designated parcels all M-2 District designated parcels and the PUD District designated parcels that are identified in the Future Land Use map for general industrial uses. Proposed OS District As shown on the attached “Proposed OS District” map, it is recommended that the OS Open Space District include all OS-1 District, OS-2 District, and Forest Preserve designated parcels. Additionally, it is recommended that the PUD District designated parcels that are identified in the Future Land Use map for parks and open space be included in the OS District. Proposed PI District As shown in the attached “Proposed PSP District” map, it is recommended that the PI Public Institutional District include parcels identified in the Future Land Use map for institutional use as well as the parcels associated with the Rush Copley Hospital. United City of Yorkville Unified Development Ordinance Houseal Lavigne 3/24/2020 Draft Zoning District Standards Support Memo Page 4 Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47E Veter a n s P k w y Route 30 Proposed Zoning Designation A-1 Agricultural District OS Open Space District R-1 Single-Unit Suburban Residence District R-2 Single-Unit Traditional Residence District R-2D Duplex, Two-Unit Attached Residence District R-3 Multi-Unit Attached Residence District R-4 General Multi-Unit District B-1 Local Business District B-2 Mixed Use District B-3 General Business District M Manufacturing District PI Public Institutional District Proposed Zoning Map United City of Yorkville Number of Parcels Proposed to be Rezoned R-1: 57 R-2: 78 B-1: 17 B-2: 80 B-3: 106 M: 9 PSP: 42 OS: 31 Total: 420 (4.43%) Fox River Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation E-1 Estate Residence District R-1 Single-Family Detached Suburban Residence District Planned Unit Development District Proposed R-1 District Parcels shown in colors shown in the legend comprise those proposed to be included in the R-1 District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation E-1 Estate Residence District R-1 Single-Family Suburban Residence District R-2 Single-Family Traditional Residence District Planned Unit Development District Proposed R-2 District Parcels shown in colors shown in the legend comprise those proposed to be included in the R-2 District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation B-1 Local Business District B-2 Retail Commercial District O Office District Proposed B-1 District Parcels shown in colors shown in the legend comprise those proposed to be included in the B-1 District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation OS-1 Passive Open Space District OS-2 Active Open Space District R-2 Single-Family Traditional Residence District R-3 Multifamily Attached Residence District R-4 General Multifamily Residence District B-1 Local Business District B-2 Retail Commerce Business District B-3 General Business District M-1 Limited Manufacturing District Planned Unit Development District Proposed B-2 District Parcels shown in colors shown in the legend comprise those proposed to be included in the B-2 District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation B-2 Retail Commerce Business District B-3 General Business District Planned Unit Development District Proposed B-3 District Parcels shown in colors shown in the legend comprise those proposed to be included in the B-3 District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation M-1 Limited Manufacturing District M-2 General Manufacturing District Planned Unit Development District Proposed M District Parcels shown in colors shown in the legend comprise those proposed to be included in the M District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation A-1 Agricultural District B-1 Local Business District M-1 Limited Manufacturing District O Office District Planned Unit Development District R-1 Single-Family Detached Suburban Residence District R-2 Single-Family Traditional Residence District R-3 Multi-Family Attached Residence District Proposed PI District Parcels shown in colors shown in the legend comprise those proposed to be included in the PI District. Bridge StRoute 71 Corneils Rd Sc h o olh o useRdRoute47 E Veter a n s P k w y Route 30 Existing Zoning Designation OS-1 Passive Open Space District OS-2 Active Open Space District Forest Preserve Planned Unit Development District Proposed OS District Parcels shown in colors shown in the legend comprise those proposed to be included in the OS District. Commented [JW1]: Commented [JW2]: