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City Council Packet 2020 04-28-20 AGENDA CITY COUNCIL MEETING Tuesday, April 28, 2020 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda (as recommended by Mayor Purcell): 1. CC 2020-23 Ashley Pointe – Acceptance of Public Improvements – accept the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting, and parkway trees) as described in the Bill of Sale for ownership and maintenance by the city and authorize a reduction to the performance guarantee to the amount of $57,960.00 to cover the one-year maintenance period, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale 2. CC 2020-24 Fox Hill and Sunflower Estates SSA Landscape Maintenance – Contract Award – authorize staff to enter into a contract with Cox Landscaping, LLC of Yorkville for the landscape maintenance services for the Fox Hill and Sunflower Estates SSA areas 3. CC 2020-25 Resolution Authorizing the Execution of a Contract for the Countryside Lift Station Basement Painting Services with LeCuyer Painting and Decorating, Inc. in the Amount not to Exceed $44,900.00 – authorize the Mayor and City Clerk to execute 4. CC 2020-26 Resolution Authorizing the Execution of a Contract for the Materials Purchase for the Raintree Subdivision Lighting Project with Amperage Electrical Supply, Inc. in the Amount not to Exceed $80,964.50 – authorize the Mayor and City Clerk to execute Minutes for Approval: 1. Minutes of the Regular City Council – April 14, 2020 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda April 28, 2020 Page 2 Bill Payments for Approval from the Current Bill List: Payments total these amounts: $ 323,085.85 (vendors) $ 303,733.20 (payroll period ending 04/17/20) $ 626,819.05 (total) Mayor’s Report: 1. CC 2020-27 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville 2. CC 2020-28 Appointment of Department Heads 3. CC 2020-29 Proclamation for Motorcycle Awareness Month Public Works Committee Report: Please note: Items placed on this section of agenda were unable to be discussed at the April 21st Public Works Committee due to the cancellation of the meeting. 1. CC 2020-30 Capital Improvement Projects Update 2. CC 2020-31 Quarterly Bond and Letter of Credit Reduction Summary 3. CC 2020-32 Elizabeth Street Water Main Improvements – Contract Award 4. CC 2020-33 Elizabeth Street Water Main Improvements – Construction Engineering Agreement Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Please note: Items placed on this section of agenda were unable to be discussed at the April 15th Administration Committee due to the cancellation of the meeting. 1. CC 2020-34 Municipal Aggregation Bid Results Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 4. CC 2020-35 Budget Update Additional Business: Citizen Comments: Executive Session: City Council Agenda April 28, 2020 Page 3 Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: May 20, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: May 5, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: May 7, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: May 19, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, April 28, 2020 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-23 Ashley Pointe – Acceptance of Public Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-24 Fox Hill and Sunflower Estates SSA Landscape Maintenance – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2020-25 Resolution Authorizing the Execution of a Contract for the Countryside Lift Station Basement Painting Services with LeCuyer Painting and Decorating, Inc. in the Amount not to Exceed $44,900.00 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2020-26 Resolution Authorizing the Execution of a Contract for the Materials Purchase for the Raintree Subdivision Lighting Project with Amperage Electrical Supply, Inc. in the Amount not to Exceed $80,964.50 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – April 14, 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-27 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-28 Appointment of Department Heads □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2020-29 Proclamation for Motorcycle Awareness Month □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-30 Capital Improvement Projects Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-31 Quarterly Bond and Letter of Credit Reduction Summary □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2020-32 Elizabeth Street Water Main Improvements – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2020-33 Elizabeth Street Water Main Improvements – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-34 Municipal Aggregation Bid Results □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2020-35 Budget Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Consent Agenda #1 Tracking Number CC 2020-23 Ashley Point (Prestwick) Subdivision City Council – April 28, 2020 Majority Consideration of Approval Subdivision Acceptance Consideration Brad Sanderson Engineering Name Department The developer has requested that the City accept the public improvements for ownership and maintenance. All work related to the public improvements, including punch list work has been completed. We recommend that the public improvements (water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees) as described in the attached Bill of Sale be accepted for ownership and maintenance by the City. As required by City Code, the developer will be responsible to provide a performance guarantee to cover the one-year maintenance period. The guarantee should be in the amount of ($57,960). This period starts after the City formally accepts the improvements. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: April 1, 2020 Subject: Ashley Pointe (Prestwick) Subdivision 1 BILL OF SALE Seller, _______________, in consideration of One and 00/100th Dollar ($1.00), receipt hereby acknowledged, does hereby sell, assign, transfer and convey to the Buyer, the United City of Yorkville, an Illinois municipal corporation, at 800 Game Farm Road, Yorkville, Illinois 60560, the following personal property to wit described in Exhibit A attached hereto for the development know as Prestwick, and generally shown on Exhibit B. Seller hereby represents and warrants to Buyer that Seller is the absolute owner of said property, that said property is free and clear of all liens, charges and encumbrances, and that Seller has full right, power, and authority to sell said property and to make this Bill of Sale. IN WITNESS WHEREOF, Seller has signed and sealed this Bill of Sale at ___________________________________, this _____ day of _______________, 20__. Subscribed and Sworn to before me this _____ day of _____________, 20__. _______________________ Notary Public EXHIBIT A ASHLEY POINTE UNITED CITY OF YORKVILLE UNIT QUANTITY Roadway Unit Quantity SQ YD 640 CALLENDER TRAIL FOOT 1035 CU YD 652 GLENEAGLES LANE FOOT 393 FOOT 1,027 DUNBAR COURT FOOT 449 FOOT 563 ABERDEEN COURT FOOT 457 FOOT 127 WHITEKIRK LANE FOOT 1941 FOOT 318 SHETLAND LANE FOOT 1048 FOOT 273 PRESTWICK LANE FOOT 1217 FOOT 256 PENMAN ROAD FOOT 1513 FOOT 164 MONTROSE COURT FOOT 459 FOOT 86 WREN ROAD FOOT 1591 FOOT 4,495 FOOT 1,284 FOOT 946 FOOT 1,032 FOOT 590 FOOT 655 FOOT 616 FOOT 841 FOOT 516 EACH 1 EACH 1 EACH 1 EACH 2 EACH 1 EACH 1 EACH 2 EACH 10 EACH 29 EACH 7 EACH 16 EACH 41 EACH 7 EACH 16 EACH 35 EACH 1 STORM SEWERS, CLASS A, TY 2, 36" UTILITIES STORM SEWER CONSTRUCTION STONE RIP RAP, CLASS A3 TRENCH BACKFILL STORM SEWERS, CLASS A, TY 2, 12" STORM SEWERS, CLASS A, TY 2, 15" STORM SEWERS, CLASS A, TY 2, 18" STORM SEWERS, CLASS A, TY 2, 21" STORM SEWERS, CLASS A, TY 2, 24" STORM SEWERS, CLASS A, TY 2, 27" STORM SEWERS, CLASS A, TY 2, 30" PRECAST REINFORCED CONCRETE FLARED END SECTIONS 21" W/ GRATE STORM SEWERS, CLASS B, TY 2, 12" STORM SEWERS, CLASS B, TY 2, 15" STORM SEWERS, CLASS B, TY 2, 18" STORM SEWERS, CLASS B, TY 2, 21" STORM SEWERS, CLASS B, TY 2, 24" STORM SEWERS, CLASS B, TY 2, 27" STORM SEWERS, CLASS B, TY 2, 30" STORM SEWERS, CLASS B, TY 2, 36" STORM SEWERS, CLASS B, TY 2, 42" PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12" PRECAST REINFORCED CONCRETE FLARED END SECTIONS 15" W/ GRATE MANHOLES, TYPE A, 4' DIAMETER, TYPE 8 GRATE PRECAST REINFORCED CONCRETE FLARED END SECTIONS 24" W/ GRATE PRECAST REINFORCED CONCRETE FLARED END SECTIONS 30" W/ GRATE PRECAST REINFORCED CONCRETE FLARED END SECTIONS 36" W/ GRATE PRECAST REINFORCED CONCRETE FLARED END SECTIONS 42" W/ GRATE CATCH BASINS, TYPE A 4' DIAMETER, R-3286-8V CATCH BASINS, TYPE A 4' DIAMETER, R-3015 CATCH BASINS, TYPE A 5' DIAMETER, R-3501 INLETS, TYPE A 2' DIAMETER, T8G INLETS, TYPE A 2' DIAMETER, R-3501 INLETS, TYPE A 2' DIAMETER, R-3286-8V MANHOLES, TYPE A, 4' DIAMETER, TYPE 1 FRAME CLOSED LID MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME OPEN LID EXHIBIT A ASHLEY POINTE UNITED CITY OF YORKVILLE EACH 6 EACH 16 EACH 1 EACH 15 FOOT 7,115 FOOT 4,500 EACH 24 EACH 11 EACH 41 EACH 58 EACH 50 CU YD 920 CU YD 4,270 FOOT 7,902 FOOT 435 FOOT 1,429 FOOT 154 EACH 49 EACH 4 EACH 2 EACH 69 EACH 87 EACH 32 SQ FT 89,258 WATER SERVICE INCLUDING TRENCH BACKFILL (LONG) MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME CLOSED LID MANHOLES, TYPE A, 5' DIAMETER, TYPE 8 GRATE MANHOLES, TYPE A, 6' DIAMETER, TYPE 1 FRAME CLOSED LID MANHOLES, TYPE A, 6' DIAMETER, TYPE 8 GRATE WATER MAIN CONSTRUCTION 8 - INCH WATER MAIN, DUCTILE IRON 16 - INCH WATER MAIN WATER VALVE AND VALVE BOX, 8" WATER VALVE AND VALVE BOX, 16", 5' DIA VAULT FIRE HYDRANTS WITH AUXILIARY VALVE 6" SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (LONG) WATER SERVICE INCLUDING TRENCH BACKFILL (SHORT) TRENCH BACKFILL SANITARY SEWER CONSTRUCTION TRENCH BACKFILL 8" PVC (SDR 26) SANITARY SEWER (0'-15' DEEP) 10" PVC (SDR 26) SANITARY SEWER (0'-15' DEEP) 10" PVC (SDR 26) SANITARY SEWER (15'-20' DEEP) 10" PVC (SDR 26) SANITARY SEWER (>20' DEEP) 4' MANHOLES (0'-15' DEEP) 4' MANHOLES (15'-20' DEEP) 4' MANHOLES (15'-20' DEEP W/ OUTSIDE DROP) 6" SANITARY SEWER SERVICE INCLUDING TRENCH BACKFILL (SHORT) MISCELLANOUS UNDERGROUND CONSTRUCTION STREETLIGHTS ROADWAY CONSTRUCTION PCC SIDEWALK ()-()-( )- ( )- ( )- ( ) -()-()- ()- ()- ()- ()- ()-()-()-()-()-()-(-Whitekirk Ln P r e st w ic k L n Aberdeen CtShet l and Ct Montrose Ct Dunbar CtS c h o olh o u s e R d Gleneagles Ln Shetland LnIllinois Ro ute #126 Callander TrlPenman RdWren RdAshley RdEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 ASHLEY POINTE www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: APRIL 2020 YO1216 YO1216_Ashley Pointe Unit 1.MXD H:\GIS\PUBLIC\YORKVILLE\2012\ MJT NO.REVISIONS ³United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350www.yorkville.il.us UNIT 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS Legend Unit Boundary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number CC 2020-24 Fox Hill and Sunflower SSA area mowing and maintenance RFP Results City Council – April 28, 2020 Positive Approval Selection of a contractor based off RFP results Eric Dhuse Public Works Name Department Summary Contract award for landscape maintenance of the Fox Hill and Sunflower Estates SSA areas. Background The City has overseen the administration of the SSA areas for Fox Hill and Sunflower Estates since 2004 and 2007 respectively. Each SSA area is approximately 5 acres with Fox Hill having walking trails and Sunflower having three pond areas to mow and maintain. In 2017, the City Council approved a 3-year contract with Cox Landscaping that expires on April 30, 2020. In preparation of this contract expiration, Purchasing Manager Parker released a Request for Proposal on April 2, 2020 with a due date of April 17, 2020. There were many companies that downloaded the materials, but only two companies responded, Cox Landscaping and Langton Group. The lowest proposal was submitted by Cox Landscaping, LLC of Yorkville. Cox Landscaping has been a good partner to work with and has provided a very good service at an incredibly reasonable price to our residents. Recommendation Staff recommends the City Council to authorize Staff to enter into a contract with Cox Landscaping, LLC of Yorkville for the landscape maintenance services for the Fox Hill and Sunflower Estates SSA areas. Attachments  Cox Landscaping Proposal  Langston Group Proposal Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: April 21, 2020 Subject: Fox Hill and Sunflower Mowing and Maintenance Contract Award Required attachments: No.Item Description Year 1 Year 2 Year 3 Year 1 Year 2 Year 3 1 General Maintenance $ 24.00 $ 26.00 $ 28.00 $ 67.00 $ 67.00 $ 67.00 2 Mowing - Fox Hill $ 20.00 $ 23.00 $ 25.00 $ 58.00 $ 58.00 $ 58.00 3 Mowing - Sunflower Estates $ 20.00 $ 23.00 $ 25.00 $ 58.00 $ 58.00 $ 58.00 4 Debris Removal $ 24.00 $ 26.00 $ 28.00 $ 67.00 $ 67.00 $ 67.00 5 Labor $ 24.00 $ 26.00 $ 28.00 $ 67.00 $ 67.00 $ 67.00 6 Mulch $ 40.00 $ 43.00 $ 45.00 $ 74.00 $ 74.00 $ 74.00 Proposal Cost Sheet Detailed Exception Sheet Yes Signed Contract Yes Yes Contractor's Certifications Equipment List Subcontractor List References Yes Langton Group Yes Yes Yes Yes Yes Yes Yes Landscape Maintenance Services fro the Fox Hill and Sunflower Estates Subdivisions Special Service Areas United City of Yorkville - Bid Tab Proposals Due - Friday, April 17, 2020 at 9:00 a.m. Yorkville City Hall - 800 Game Farm Road Cox Landscaping, LLC Yes Yes Yes Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number CC 2020-25 Countryside Lift Station Basement Painting Contract Award City Council – April 28, 2020 N/A Majority Approval See Attached Memo Eric Dhuse Public Works Name Department Summary Discussion of a contract award for painting services for the Countryside Lift Station basement. Background Since the construction of the Countryside lift station in 2005 we have had trouble with the coating system in the “basement” of the countryside lift station. When I say basement, it is where the incoming sanitary sewer pipe, pumps, wet wells, and force main are located. The area is approximately 30’x40’ and the depth of the basement varies from 20’- 30’ below ground. The combination of age, being below ground, the harsh environment that raw sewage creates, and the characteristics of concrete make for a challenge for any coating system. At the time of construction, we used the recommended coating system and it was installed by a professional painter that worked with the coating manufacturer to make sure it was applied correctly. Unfortunately, the coating has failed and is now peeling off the wall in large chunks. We first started noticing the problem within the first year and worked with the manufacturer and the contractor to repair any spots that were peeling. As the years went on, the warranty expired, but the problems persisted. It is now at the point where we must have the remaining coating removed and a new, different coating applied. As with most items, there has been significant advances in the coatings that are used today as opposed to 15 years ago. I have attached some literature and facts regarding the improvements to the coating system for your review. On April 1, 2020, staff received one submission for $44,900.00 from LeCuyer Painting and Decorating, Inc. located in Sandwich, Illinois in response to the Invitation to Bid for these painting services. Staff is familiar with this company as they provided the painting services to the Bruell Street lift station and have worked on many projects at YBSD. The budgeted amount in FY2020 is $40,000. Staff will be able to incorporate the remaining $4,900 from another account within the Public Works budget. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: April 6, 2020 Subject: Countryside Lift Station Basement Painting Services Contract Award Recommendation Staff recommends awarding the contract to LeCuyer Painting and Decorating, Inc., Sandwich, Illinois, for the painting services for the Countryside Lift Station basement in an amount not to exceed $44,900.00. This would be funded from the sanitary sewer operations budget, under the lift station maintenance line item 52-520-54-00-5444. The budget estimate was $40,000 which ended up being $4,900 less than the bid. Currently, there is approximately $64,000 remaining in this line item due to conservative spending and timing of another project. Attachments  Resolution  Exhibit A – LeCuyer Painting Contract  Exhibit B – Bid Tab  Exhibit C – Pictures of the lift station Resolution No. 2020-___ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE COUNTRYSIDE LIFT STATION BASEMENT PAINTING SERVICES WITH LECUYER PAINTING AND DECORATING, INC. IN THE AMOUNT NOT TO EXCEED $44,900.00. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, it is in the best interest of the City to enter into a contract with LeCuyer Painting and Decorating, Inc, Sandwich, Illinois, for painting services for the Countryside Lift Station Basement substantially in the form attached hereto marked aa “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the City is hereby committed to meet all of the requirements as set forth in “Exhibit A”. Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute the contract, Resolution of Authorization and to undertake any and all actions as may be required to implement the terms of the contract. Resolution No. 2020-___ Page 2 Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR INVITATION TO BID Requesting: Bid(s) for Countryside Lift Station Basement Painting Issue Date: Thursday, March 12, 2020 Pre-Bid Meeting: Friday, March 20, 2020, at 9:00 a.m. Pre-Bid Meeting Location: 1975 North Bridge St Yorkville, IL 60560 Last Date for Questions: Friday, March 20, 2020, by 3:00 p.m. Addendum Posted: Wednesday, March 25, 2020, by 5:00 p.m. Proposals Due: Wednesday, April 1, 2020, at 9:00 a.m. Location: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Note: Illinois Prevailing Wage Act(820 ILCS 130/1-12) does apply All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager before the date stated above. A written response in the form of a public addendum will be published on the City’s website by the said date above. Contact with anyone other than the Purchasing Manager for matters relative to this solicitation during the solicitation process is prohibited. Contact for this proposal: Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us EXHIBIT A United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 2 | Page TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2 LEGAL NOTICE ............................................................................................................................ 3 SPECIFICATIONS ......................................................................................................................... 4 GENERAL CONDITIONS ............................................................................................................ 7 CONTRACTOR CERTIFICATIONS .......................................................................................... 22 BID COST SHEET ....................................................................................................................... 23 BID COST SHEET CONTINUED ............................................................................................... 24 DETAIL EXCEPTION SHEET ................................................................................................... 25 VEHICLE/EQUIPMENT LIST .................................................................................................... 26 SUBCONTRACTOR LISTING ................................................................................................... 27 REFERENCES ............................................................................................................................. 28 CONTRACT ................................................................................................................................. 29 United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 3 | Page LEGAL NOTICE The United City of Yorkville, Illinois will accept sealed bids for Painting Services for the Countryside Lift Station Basement. Sealed bids will be received at the address listed below until Wednesday, April 1, 2020, at 9:00 a.m. Bids will be publicly opened and read aloud at the date and time stated above. Bids not physically received by the date and time listed above will be returned, unopened to the firm. Emailed or faxed bids will not be accepted. All bids should be addressed to: United City of Yorkville Re: (vendor name) Invitation to Bid – Countryside Lift Station Basement Painting Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Bid packets are available online at http://www.yorkville.il.us. The link can be found under the Business Tab-Bids & RFPs. Additional packets may be picked up at the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. Bidders are advised of the following requirements of this contract: 1. Applicability of Illinois Prevailing Wage Act, 2. 10% bid security with the bid submittal, 3. performance bond on the award of contract, and 4. labor and material payment bond on the award of contract. Any questions regarding this legal notice or specifications shall be directed to Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us. The bidder shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the preparation of bids or the performance of the contract. Carri Parker Purchasing Manager United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 4 | Page SPECIFICATIONS 1. GENERAL OBJECTIVE: The object of these specifications is to engage a qualified contractor to provide the material and workmanship necessary to produce a quality coating system. All painting work shall be implemented in strict accordance with the manufacturer's instructions and shall be performed in a manner satisfactory to the Owner. Work shall consist of repainting all vertical walls and overhead surfaces of the lower level of the Countryside lift station. 2. QUALITY OF PAINT: The paint products mentioned in the following specifications are set up as standards of quality. The standard "or equal" clause shall apply. No substitution will be considered unless a written request for approval has been received by the Owner at least 10 days prior to the date for receipt of bids. Each such request shall include the name of the specified material for which a substitute is being requested; the name of the proposed substitute material; and a complete description of the proposed substitute including performance and test data and any other information necessary for evaluation. The burden of proof of the merit of the proposed substitute is upon the proposer. The decision of the Owner regarding approval or disapproval of the proposed substitution shall be final. All material shall be brought to the job site in the original sealed and labeled containers of the paint manufacturer and shall be subject to inspection by the Owner. Colors were not specified, shall be selected by the Owner. The Contractor shall submit to the Owner, immediately upon completion of the job, certification from the paint manufacturer indicating that the quantity of each coating purchased was sufficient to coat all surfaces in accordance with the specifications and manufacturer's recommendations. 3. APPLICATION OF PAINT: The Contractor shall apply each coating in accordance with these specifications and the paint manufacturer's recommendations. The coating shall be applied at the specified thickness. If the specified thickness is not obtained, an additional coat(s) of paint shall be applied. All paint shall be applied in strict accordance with the applicable manufacturer's printed datasheet and container label outlining recommended minimum and maximum surface and air temperatures required for the application. Paint shall not be applied to wet or damp surfaces and shall not be applied in rain, snow, fog or mist, or when the relative humidity exceeds 85%. No painting shall be applied when it is expected that the relative humidity will exceed 85% and/or the air temperature will drop below-recommended levels within 12 hours after the paint application. Dew or moisture condensation should be anticipated, and if such conditions are prevalent, painting shall be delayed until certain that the surfaces are dry. The painting should be United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 5 | Page completed well in advance of the probable time of day when condensation will occur in order to permit the film an appropriate drying time prior to the formation of moisture on the surface. 4. FILM THICKNESS: Film thickness shall be measured in accordance with wet film thickness gauges and calculated by theoretical coverage and square footage. 5. CONTAINMENT / DISPOSAL REQUIREMENTS: When required by federal, state or local regulation, the structure shall be enclosed, and surface preparation debris contained. Refer to SSPC-GUIDE 6 (CON), "Guide for Containing Debris Generated During Paint Removal Operations". Refer to SSPC-GUIDE 7 (DIS). NOTE: All surface preparation debris must be disposed of in accordance with applicable federal, state and local regulations. The Contractor is the generator and is responsible for the proper containment and disposal of all waste resulting from surface preparation. As part of this contract, the Contractor shall arrange and pay for all containment, tests, permits, transportation, and disposal of all waste resulting from the surface preparation in strict accordance with Illinois EPA regulations. Copies of all documentation required by Illinois EPA regulations shall be submitted to the owner for verification prior to the submission of the Contractor's request for final payment. 6. GUARANTEE: The Bid shall be construed to contain a guarantee for a minimum of one (1) year for all materials and workmanship. Any work proving defective within one year for the date of acceptance shall be redone without additional expense to the City for labor or materials. 7. COATING SYSTEM: A) Surface Preparation Prior to abrasive blast cleaning, remove all oils, grease, and contamination from all surfaces in accordance with SSPC SP-1. B) Abrasive Blast Clean all surfaces in accordance with SSPC SP-13 Surface Preparation of Concrete to remove all existing coating and loosely adhered resurfacer from the underside of the ceiling and to remove all loosely adhered coating and resurfacer from the vertical concrete walls. The tightly adhered coating on the walls will be allowed to remain. Abrasive blast cleaning shall be done to United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 6 | Page uniformly and thoroughly scarify tightly adhered coating. All surfaces shall be clean, dry and free of contamination prior to coating. C) Prime Coat Apply one coat of Tnemec Series N69 Hi-Build Epoxoline II to all surfaces. This coating shall be applied at a dry film thickness of 4.0 to 6.0 on bare surfaces, and 2.0 to 3.0 mils on tightly adhered epoxy coated surfaces. D) Finish Coat Apply one coat of Tnemec Series 104 HS Epoxy to all surfaces. This coating shall be applied at a dry film thickness of 6.0 to 8.0 mils on overhead surfaces, and 4.0 to 6.0 on vertical surfaces. 8. PRE-BID SITE VISIT: All bidders are required to attend a pre-bid site visit prior to submission of the bid. Submission of the bid is an acknowledgment that the Bidder is aware of and accepting of existing conditions. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 7 | Page GENERAL CONDITIONS These General Conditions apply to all bids requested and accepted by the City and become a part of the contract unless otherwise specified. Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. The City assumes that submission of a bid means that the Bidder has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms All bids must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces and submitted in a sealed envelope. All bid forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up the packet. When completed, deliver to the United City of Yorkville City Hall, Attn. Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 prior to the bid opening date and time. Bids must be identified as such on the outside of the sealed envelope by marking the envelope “SEALED BID” and with the following information: Company’s name, address, item bid, date and time of opening. Bidders may attach separate sheets for the purpose of explanation, exception, or alternative bid and to cover required unit prices. 2. Submittal of Bid Bids arriving after the specified time will not be accepted. Mailed bids that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Bidders should carefully consider all bid delivery options and select a method that will successfully deliver their bid by the required time and date. All bids must include the following documents: A) Submit all of the below in one sealed envelope identified with the enclosed label: 1) 1 original of the entire packet for Procurement 2) 1 original of the entire packet for Project Manager 3) 1 file copy of the entire packet via USB Flashdrive for Procurement identified with the project name. 4) If your proposal includes confidential information as defined by FOIA (5 ILCS 140/7) (From Ch. 116, par. 207) Sec. 7 provide i) 1 redacted original of the entire packet identified as REDACTED ORIGINAL ii) 1 file copy of the entire packet on the same above USB Flashdrive, identifying the file as REDACTED ORIGINAL 5) Bid Bond (10% of Total Project Cost) 6) Contractor Certifications (reference page 22) 7) Bid Cost Sheet (reference page 23-24) 8) Detail Exception Sheet (reference page 25) 9) Equipment List (reference page 26) 10) Subcontractor Listing (reference page 27) United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 8 | Page 11) References (reference page 28) 12) Signed Contract (reference page 29) 3. Examination of Bid Forms, Specifications, and Site The bidder shall carefully examine the bid forms which may include the invitation to bid, instruction to bidders, general conditions, special conditions, plans, specifications, bid form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the bid. The bidder shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The bidder will examine the site and the premises and satisfy themselves as to the existing conditions under which the bidder will be obligated to operate. Failure of the bidder to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the bid shall be considered conclusive evidence that the bidder has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the bid forms. If the bid is accepted, the bidder will be responsible for all errors in his bid resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work The bidder shall supply all required supervision, skilled labor, transpiration, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The bidder shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The bidder shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The bidder is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Interpretation of Bid Documents Questions regarding bid documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us at least ten (10) working days prior to the opening of bids to provide time for issuing and forwarding an addendum. Any interpretations of the Contract Documents will be made only by addendum duly issued or delivered by the City to each person receiving a set of bid documents. The City will not be responsible for any other explanations for interpretations of the Contract Documents. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 9 | Page Letters, requested interpretations, clarifications, and/or explanations shall be so noted on the outside of the envelope and on the first page of the letter with the words, INTERPRETATION REQUEST. Letters not properly marked will not be considered as a formal request. Any letter received within ten working days of the bid date will be returned unopened. 6. Bid Guarantee Unless specifically waived, each bid shall be accompanied by a bid security in an amount of ten percent (10%) or such other percentage as stated in the supplementary conditions of the full amount of the bid in the form of a certified or bank cashier’s check or bid bond. In a reasonable time after the bid opening, bid deposits of all except the three lowest responsible bidders will be released. The remaining deposits will be released after the Contractor has entered into the contract and furnished the required insurance and bonds. The bid deposit shall become the property of the City if the Contractor within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 7. Receiving Bids Bids received prior to the time of opening will be securely kept, unopened. The Purchasing Manager, whose duty it is to open them will decide when the specified time has arrived, and no-bid received thereafter will be considered. No responsibility will be attached to the Purchasing Manager or the City for the premature or nonopening of a bid not properly addressed and identified, except as otherwise provided by law. 8. Late and Fax Bids Bids arriving after the specified time, whether sent by mail, courier, or in person, will not be accepted and will be refused and returned unopened. It is the bidder’s responsibility for timely delivery regardless of the methods used. Mailed bids that are delivered after the specified hour will not be accepted regardless of the postmarked time on the envelope. Facsimile machine transmitted bids will not be accepted, nor will the City transmit bid documents to prospective bidders by way of a facsimile machine. 9. Completeness All information required by the Invitation to Bid must be supplied to constitute a responsive bid. The Bidder’s submittal shall include the completed Bid Sheet found in the contract documents. The City will strictly hold the bidder to the terms of the bid. The bid must be executed by a person having the legal right and authority to bind the bidder. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 10 | Page 10. Error in Bids When an error is made in extending total prices, the unit bid price and/or written words shall govern. Otherwise, the bidder is not relieved from errors in bid preparation. Erasures in bids must be explained over the signature of the bidder. 11. Withdrawal of Bids A written request for the withdrawal of a bid or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the bidder cannot withdraw or cancel his bid for a period of forty-five (45) calendar days, or such longer time as stated in the bid documents. 12. Bidder Interested in More than One Bid Unless otherwise specified, if more than one bid is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such bids may be rejected. A party who has quoted prices on work, materials, or supplies to other bidders is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work, materials, or supplies. 13. Bidder’s Qualifications No award will be made to any bidder who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The bidder shall furnish to the City all information and data the City may request for the purpose of investigation. 14. Bid Award for All or Part Unless otherwise specified, bids shall be submitted for all of the work or items for which bids are requested. The City reserves the right to make an award on all items, or any of the items, according to the best interests of the City. 15. Samples Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the bidder within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of bids. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 11 | Page 16. Equipment or Materials Each bidder shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials bids must be of the current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate bid. The brand name and/or manufacturer of each item proposed must be clearly stated in the bid. Guarantee and/or warranty information must be included with this bid. 17. Delivery Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the bidder, with concurrence by the City, for receipt of the materials. The materials must be delivered where directed. Truck deliveries will be accepted at the Public Works Facility between 7:00 AM and 3:30 PM and at all other City locations 8:00 AM and 4:00 PM, weekdays only. If delivery of any materials needs to be made that are caustic, corrosive, flammable or dangerous to handle, the Contractor shall provide written directions to the City as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid (Material Safety Data Sheet). 18. Work Restrictions The Contractor shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City’s decision on extenuating circumstances will be final. Work will not be permitted on Sunday or the following legal holidays: New Year’s Day Labor Day Martin Luther King’s Birthday Veteran’s Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve, ½ Day (afternoon) Christmas Day Due to the timing of this project, work may be prohibited during certain public events in said area. Work shall not be permitted between the hours of 8:00 p.m. to 7:00 a.m. during standard weekdays (excluding holidays). Any requested variations to these hours shall be approved by the City in writing, in advance of any operations outside of the hours detailed above. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 12 | Page 19. Estimated Bid Quantities On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item unless otherwise agreed upon. 20. Trade Names – Alternative Bid When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the bidder shall bid upon the item so identified. If the specifications state “or equal” bids on other items will be considered, provided the bidder clearly identifies in his bid the item to be furnished, together with any descriptive matter which will indicate the character of the item. Bidders desiring to bid on items that deviate from these specifications, but which they believe are equivalent, are requested to submit alternate bids. However, ALTERNATE BIDS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The bid must be accompanied by complete specifications for the items offered. Bidders wishing to submit a secondary bid must submit it as an alternate bid. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 21. Price Unit prices shall be shown for each unit on which there is a bid as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 22. Consideration of Bid No bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 13 | Page The bidder, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 23. Award or Rejection The City reserves the right to reject and/or award any and all bids or parts thereof and to waive formalities and technicalities according to the best interests of the City. Any bid submitted will be binding for forty-five (45) days subsequent to the date of the bid opening. A contract will be awarded to the lowest responsible and responsive bidder complying with the conditions of the contract documents only when it is in the best interest of the City to accept the bid. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all bids or parts thereof. 24. Execution of Contract The Contractor shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his bid and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the bid and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Bidders, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the Contractor. 25. Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the City Council. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as the failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 14 | Page 26. Performance and Labor and Material Payment Bonds Unless specifically waived or amended in the Special Conditions, the Contractor shall furnish at the time of execution of the contract a performance bond for 110% of the amount of the contract acceptable in form and surety to the City to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work including by subcontractors. In the event that the bidder fails to furnish the bonds within 14 days after notification of the award, then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the number of damages that the City will sustain due to the bidder's failure to furnish the bonds. 27. Maintenance Bond The Maintenance Bond shall be in a penal sum of twenty percent (20%) of the final Contract amount for a period of one (1) year after the date of acceptance of the entire project. The Contractor may elect to reduce the Performance Bond, and the Labor and Material Bond to twenty percent (20%) of the final Contract amount in lieu of a separate Maintenance Bond. Such bond shall guarantee the work against defective workmanship and materials for a period of not less than one (1) year following acceptance of work. 28. Protests A) Any Contractor who claims to be aggrieved in connection with a solicitation, the selection process, a pending award, or other reasonable issues may initiate a protest. 1) Protests involving the solicitation process or stated requirements must be presented in writing via email to the Purchasing Manager no later than the last date for questions as reflected on the cover page of this document. 2) Protests involving the evaluation of offers, staff recommendations, or the award process must be submitted in writing to the Purchasing Manager no later than three business days after results are publicly posted. B) Protests must include: the name and address of the protestor; appropriate identification of the solicitation; if an award has been initiated, the award document number (if available); identification of the procedure that is alleged to have been violated; precise statement(s) of the relevant facts; identification of the issue to be resolved; protestor's argument and supporting documentation (Exhibits, evidence, or documents to substantiate any claims) and recommendation for further action. C) Upon receipt of the notice of protest, the Purchasing Manager shall cease the procurement process for the said project. 1) The Purchasing Manager will rule on the protest in writing within five business days from receipt of the protest. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 15 | Page 2) Appeals of the Purchasing Manager's decision must be made in writing within five business days after receipt thereof and submitted to the City Administrator for final resolution. The appellant shall have the opportunity to be heard and an opportunity to present evidence in support of the appeal. 3) The City Administrator's decision is final. 29. Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the bid or performance of the contract. 30. Prevailing Wage Not less than the prevailing rate of wages as established by the City shall be paid by the Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol. The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the contractor and its subcontractors to submit to IDOL monthly certified payroll records along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false are a Class B misdemeanor. Each month's certified payroll(s) must be filed with the Illinois Department of Labor. 31. Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 32. Nonassignability The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 16 | Page 33. Notices Any notice shall be in writing and shall be deemed sufficient when personally served or sent pre-paid first-class United States mail as follows: To the City: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 To the Contractor: ________________________ ________________________ ________________________ ________________________ 34. Execution of Documents The Bidder, in signing the Bid on the whole or any portion of the work, shall conform to the following requirements: • Bids signed by an individual other than the individual represented in the bid documents shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed. • Bids that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing authority to sign the Bid, executed by the partners. • Bids that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. • If such Bid is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Bid is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Bids received from any listed contractor in response to an invitation for bids shall be entered on the abstract of Bids and rejected. Bids, quotations, or offers received from any listed contractor shall not be evaluated for an award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such bids, quotations, or offers. 35. Default The City may terminate a contract by written notice of default to the Contractor if: United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 17 | Page • fails to make delivery of the materials or perform the services within the time specified in the bid, or • fails to make progress so as to endanger performance of the contract, or • fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 36. Inspection The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 37. Permits and Licenses The Contractor and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 38. Change Orders After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the bidder must be the result of an approved change order first ordered by the Director of the lead department and approved by the City Administrator and/ or City Council. 39. Notification of Work Upon receiving the notice to proceed from the City, the Contractor shall notify the City’s Director of Public Works 48 hours prior to commencement of work and 24 hours prior to each inspection (if applicable) at 630.878.7102. 40. Time of Completion The Contractor shall completely perform its bid in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the bid. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 18 | Page 41. Incidental Work All work shown in the bid documents, described in the applicable specifications or in these Special Provisions and not covered by a pay item, will be considered as included in the bid. 42. Retention Ten percent (10%) retention will be held on the project until all project items have been satisfactorily completed. Retention will be reduced to 0% once all punch list items are completed (as determined by the City). 43. Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 44. Guarantees and Warranties All guarantees and warranties required shall be furnished by the Contractor and shall be delivered to the City before the final payment on the contract is issued. 45. Insurance (A) During the term of the Contract, the Contractor shall provide the following types of insurance is not less than the specified amounts: i. Comprehensive General Liability - $1,000,000 per occurrence; ii. Auto Liability - Combined Single Limit Amount of $1,000,000 on any Contractor owned, and/or hired, and/or non-owned motor vehicles engaged in operations within the scope of this Contract; iii. Workers Compensation - Statutory; Employers Liability $1,000,000 (the policy shall include a 'waiver of subrogation'); iv. Umbrella Coverage - $2,000,000 (this shall apply to General Liability, Auto Liability, and Professional Liability, except if the amount for Professional Liability exceeds these combined limits, then Umbrella Coverage does not need to apply to Professional Liability); and v. Professional Liability - $5,000,000. (B) The Contractor shall furnish to the City satisfactory proof of coverage of the above insurance requirements, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 19 | Page advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (C) The Contractor shall require subcontractors, if any, not protected under the Contractor ’s policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Contractor. 46. Indemnification The Contractor shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Contractor, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Contractor shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 47. Punchlist The City will prepare punch-lists of items that require correction prior to acceptance. Under extenuating circumstances, the City may direct that certain items may be completed within 5 guaranteed working days allowed for clean-up and punch-list items. If all work is not accepted within that time, the Contractor will be subject to the Special Provision for Liquidated Damages. 48. Liquidated Damages Time is of the essence of the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount of $500.00, not as a penalty but as liquidated damages, for each day of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. These deductions are for the cost of delay to account for administration, engineering, inspection, supervision, and other costs and expenses during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during an extended and delayed performance by the Contractor of the work. United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 20 | Page 49. General Guarantee Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements. Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 50. Cleaning The Contractor and subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during the project to the satisfaction of the Director of Public Works. 51. Business/Resident Notification The Contractor shall not close any street or private driveway without the consent of the Director of Public Works, and the proper notification of the affected business/resident. 52. Use of Fire Hydrants No fire hydrants shall be used to obtain water for non-emergency use. Contact the City’s Director of Public Works at 630.878.7102 for access. 53. Waiver of Lien Where applicable a waiver of lien and contractor’s affidavit must be submitted by the Contractor, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 54. Other Entity Use Although this solicitation is specific to the City, Contractors have the option of allowing this offer, if awarded by the City to the Contractor, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Contractor and the United City of Yorkville, Illinois Invitation To Bid Countryside Lift Station Basement Painting Services March 12, 2020 21 | Page interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. It is understood that at no time will any city or municipality or other agencies be obligated for placing an order for any other city, municipality or agency; nor will any city or municipality or agency be obligated for any bills incurred by any other city or municipality or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Contractor. Required attachments: Yes Yes Yes Yes Yes Yes Yes Yes Item No.Item Description Amount 1 Surface Preparation and Painting $41,600.00 2 Containment/Disposal $3,300.00 $44,900.00 LeCuyer Painting and Decorating, Inc. Signed Bid Sheet Signd Contractor Certifications Signed Contract Detailed Exception Sheet (optional) Equipment List Subcontracting List TOTAL PROJECT AMOUNT Bid Bond (10%) Painting Services for the Countryside Lift Station Basement United City of Yorkville - Bid Tab Bid Opening - Wednesday, April 1, 2020 at 9:00 a.m. Yorkville City Hall - 800 Game Farm Road References EXHIBIT B Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number CC 2020-26 Raintree Subdivision Lighting Project Materials Purchase Contract Award City Council – April 28, 2020 N/A Majority Approval See Attached Memo Eric Dhuse Public Works Name Department Summary Discussion of the bid results from the Raintree Subdivision Lighting Project Materials Purchase Invitation to Bid. Background When the City called the bond for units 4,5, and 6 in Raintree Village a few years ago, one of the remaining items that needed to be completed was the installation of the streetlights. At that time, there was no pending development, so we decided not to complete this item. Fast forward to 2019, the city entered into a development agreement with Lennar to jump-start housing in this area. We have already paved the streets, completed curb work, and closed off large areas of the subdivision, but still need to install the streetlights and street signs. On March 12, 2020, staff released an Invitation to Bid for the supplies purchase for the PW department to install 27 streetlights in neighborhoods 4,5, and 6 of Raintree Village. The bids were opened on April 1, 2020 with one bid was received from Amperage Electrical Supply, Inc., located in Roselle, Illinois in the amount of $80,964.50.The budgeted amount in FY2020 is $150,000. The main reasons for the difference in bid amount from the budget amount are the purchasing quantity, and shipping. My estimate was based off experience which is mainly ordering in quantities of 1-5 at a time where we are charged shipping on each piece. With this bid, we are not paying shipping and we ordered a very large quantity of light poles which drove the per pole price down. With the price coming in where it did, I would ask that I be allowed to work with the vendor to see if they are willing to supply us an additional 6 streetlights at this price. This would increase the bid by $16,881 to a total of $97,845.50. These lights would be used for any replacements of streetlights throughout town for the upcoming year. This is the quantity that we had to replace this year, at a significantly higher cost. If we buy the complete units now, it would save over $2200 per unit from what we normally pay when we order one at a time. If approved, the material would be ordered as soon as possible. The lead time on light poles is at 8-12 weeks currently, and we would like to get these installed as a fall project for our PW crew. We anticipate that this project will take a full crew of 4-5 employees 3 weeks to complete. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: April 8, 2020 Subject: Raintree Subdivision Lighting Project Materials Purchase Contract Award During this time, we will also have to rent a trencher or knife to bury the wires from the pole to the Com Ed electric supply. Recommendation Staff recommends authorizing the contract for the materials purchase for the Raintree Subdivision Lighting Project with Amperage Electric, Inc. of Roselle, Illinois in an amount not to exceed $98,000.00. Attachments  Resolution  Exhibit A – Amperage Electrical Contract  Exhibit B – Bid Tab Resolution No. 2020-___ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE MATERIALS PURCHASE FOR THE RAINTREE SUBDIVISION LIGHTING PROJECT WITH AMPERAGE ELECTRICAL SUPPLY, INC. IN THE AMOUNT NOT TO EXCEED $80,964.50. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, it is in the best interest of the City to enter into a contract with Amperage Electrical Supply, Inc., Roselle, Illinois, for the materials purchase for the Raintree Subdivision Lighting Project substantially in the form attached hereto marked aa “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the City is hereby committed to meet all of the requirements as set forth in “Exhibit A”. Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute the contract, Resolution of Authorization and to undertake any and all actions as may be required to implement the terms of the contract. Resolution No. 2020-___ Page 2 Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR EXHIBIT A United City of Yorkville - Bid Tab Materials Purchase for the Raintree Subdivision Lighting Project Required attachments: No.Item Description Quantity Unit Price Amount 1 HEAD – American ATBO 20BLEDE10 MVOLT R2 3K NL P7 PCLL 27 $ 330.21 $ 8,915.67 2 WIRE - 6-Black-STR-XLP/USE-Copper 5,000 $ 0.50 $ 2,500.00 3 WIRE - 6-White-STR-XLP/USE-Copper 5,000 $ 0.50 $ 2,500.00 4 POLE – STRESSCRETE E250-BPO-G-S40 27 $ 2,026.88 $ 54,725.76 5 ARM – STRESSCRETE KA186-A-TO-1-4’27 $ 456.41 $ 12,323.07 Signed Contract Yes TOTAL PROJECT AMOUNT Yes Amperage Electrical Supply, Inc. $80,964.50 Bid Opening - Wednesday, April 1, 2020 at 9:00 a.m. Yorkville City Hall - 800 Game Farm Road Signed Bid Sheet Signed Bid Sheet with Certifications Yes EXHIBIT B Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – April 14, 2020 City Council – April 28, 2020 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 14, 2020 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present (electronic attendance) Transier Present Ward II Milschewski Present (electronic attendance) Plocher Present Ward III Funkhouser Present Frieders Present (electronic attendance) Ward IV Tarulis Absent Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson, Chief of Police Jensen, and Attorney Orr. Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Purchasing Manager Parker, and EEI Engineer Sanderson. Clerk’s Note: Due to COVID-19, requirements of the Open Meetings Act have been temporarily suspended by Governor Pritzker via Executive Order 2020-07, which suspends the provisions of the Open Meetings Act, 5 ILCS 120, “Specifically, (1) the requirement in 5 ILCS 120/2.01 that “members of a public body must be physically present” is suspended; and (2) the condition in 5 ILCS 120/7 limiting when remote participation is permitted are suspended”. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us04web.zoom.us/j/499433873?pwd=S0FNeWp2ZkVkVUdhZ1dtK3Z5TE9sUT09. The Zoom meeting ID was 499 433 873. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS Gas N Wash – Proposed Special Service Area 2020-1 Mayor Purcell opened the public hearing for the Gas N Wash Proposed Special Service Area 2020-1. He asked if anyone from the public wished to comment on the proposed backup SSA. No comments were received from the public. Mayor Purcell asked if any of the council members wished to comment. Alderman Funkhouser commented that this SSA is a backup SSA only. Upon hearing no further comments, Mayor Purcell then closed the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. The Minutes of the Regular Meeting of the City Council – April 14, 2020 – Page 2 of 5 MINUTES FOR APPROVAL Mayor Purcell entertained a motion to approve the minutes of the regular City Council meetings of March 10, 2020 and March 24, 2020 as presented. So moved by Alderman Peterson; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of $519,061.26 (vendors); $604,544.08 (payroll period ending 3/20/20 and 4/3/20); for a total of $1,123,605.34. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Funkhouser-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye REPORTS MAYOR’S REPORT Vehicle Parades During COVID-19 Mayor Purcell mentioned that the police department has started participating in vehicle parades to help celebrate the birthdays of children who are at home during COVID-19. Road to Better Roads Program Update Mayor Purcell reported that at the last City Council meeting, the council approved the Road to Better Roads main contract as well as a contract for additional street work on Greenbriar Road subject to the Mayor’s review and approval. In light of the current COVID-19 crisis, Mayor Purcell said that he has reviewed both contracts and has authorized the main Road to Better Roads contract which is funded from MFT funds. He said that he did not authorize the additional work contract for Greenbriar Road at this time because a portion of the funding for this project would come from the city-wide capital fund and he wants to make sure that funds would be available prior to moving forward with the additional work. 2019 Year End Report (CC 2020-16) Mayor Purcell said that a copy of the 2019 Year End Report can be found in the meeting packet. Ordinance 2020-25 Granting Emergency Powers to the Mayor of the United City of Yorkville (CC 2020-17) Mayor Purcell entertained a motion to approve an Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville. So moved by Alderman Plocher; seconded by Alderman Frieders. Mayor Purcell commented that this is the same ordinance that was approved at the last City Council meeting. This ordinance extends the emergency powers granted to the Mayor until the next meeting of the City Council. It was asked if the Mayor had utilized any of the authority granted in the previous ordinance in the past few weeks. Mayor Purcell responded that he had not enacted any of the emergency powers and that he did not plan to enact any unless it becomes necessary. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye Resolution 2020-14 Authorizing the Disposal of Personal Property Owned by the City (City Owned Police Vehicles) (CC 2020-18) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Disposal of Personal Property Owned by the City (City Owned Police Vehicles). So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye The Minutes of the Regular Meeting of the City Council – April 14, 2020 – Page 3 of 5 PUBLIC WORKS COMMITTEE REPORT Public Works Facility (PW 2020-19) Administrator Olson updated the City Council on the status of the request for qualifications for a space needs analysis for the Public Works and Parks maintenance facilities. At the March 10th meeting, the council had authorized staff to issue the RFQ. Prior to the RFQ being issued, the COVID-19 pandemic started which resulted in staff putting the RFQ issuance on hold until the city has more information on how the pandemic will be affecting the city’s finances. The plan is to hold the RFQ and not to issue it until further notice. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Budget Reports for February and March 2020 (CC 2020-19) Alderman Funkhouser said that the budget reports for February and March 2020 are informational and can be found in the meeting packet. Administrator Olson commented that the department wide expenditures are generally where staff would expect them to be at this time of the year. Sales tax figures prior to the pandemic exceeded expectations. With the ongoing pandemic staff is monitoring sales tax revenues along with other revenue streams. Treasurer’s Report for March 2020 (CC 2020-20) Alderman Funkhouser made a motion to approve the Treasurer’s Report for March 2020; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Transier-aye Cash Statements for January and February 2020 (CC 2020-21) Alderman Funkhouser said that the cash statements for January and February 2020 are informational and can be found in the meeting packet. PARK BOARD Stronger Together - #UnitedYorkville Campaign Parks and Recreation Director Evans encouraged the City Council and Yorkville residents to participate in the Stronger Together #UnitedYorkville campaign. The purpose of the campaign is to bring the community together and it is hoped that everyone will participate and share positive comments and photos along with the UnitedYorkville hashtag. Virtual Classes Director Evans reported that due to the pandemic, staff has been holding virtual classes on the Parks and Recreation Facebook page as well as virtual classes for the preschool program. PLANNING AND ZONING COMMISSION Kendall Marketplace Residential - Townhomes Mayor Purcell said that he has received various comments about the townhome development that is proposed for the property located behind the Home Depot at Kendall Marketplace. He is hoping to have the discussion at the May 12th council meeting as he would prefer for the discussion to take place in person and not as an electronic attendance meeting if at all possible. CITY COUNCIL REPORT National Suicide Prevention + Action Month Proclamation Project Alderman Frieders reported that he is continuing his outreach and education through Hope For The Day. He has been conducting online meetings to continue his outreach during the pandemic. CITY CLERK’S REPORT No report. The Minutes of the Regular Meeting of the City Council – April 14, 2020 – Page 4 of 5 COMMUNITY & LIAISON REPORT Aurora Area Convention & Visitors Bureau (AACVB) Alderman Funkhouser reported that the AACVB has been doing well with their outreach during the pandemic. AACVB Executive Director Carlson recently did an online interview and highlighted some of the area parks including their importance to the region. Alderman Funkhouser noted that the tourism grant that is part of the organization’s funding has been indefinitely suspended. STAFF REPORT No report. MAYOR’S REPORT (CONT’D) Ordinance 2020-26 Approving the 2020-2021 Fiscal Budget (CC 2020-22) Mayor Purcell said that if the City Council agrees, he would like the budget to be approved tonight as proposed with the realization that city revenues are going to take a substantial hit. He doesn’t think that there will be enough additional information in two weeks to make a good estimation of the amount of budget cuts that will need to be made. The reality is that it will be a few months before the city sees the actual financial impact to city revenues as a result of the stay at home order. He said there are projects that will need to be put on hold either temporarily or maybe even indefinitely. His goal is to move forward so that the city has a budget in place prior to May 1st. Mayor Purcell entertained a motion to approve an Ordinance Approving the 2020-2021 Fiscal Budget, incorporating budget adjustments #1 through #8. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Discussion took place as to what timeline the city could expect in terms of receiving our revenue disbursements from the state. Administrator Olson said that currently the state is communicating that it is business as usual for municipal revenues. Hospital and Medicaid payments will most likely be the priority for the state to pay first. Some of the fear that municipalities have expressed is that dedicated municipal revenue streams may be put in a different queue than normal. For now, staff is expecting to receive our municipal revenues as they normally come in. Revenue streams can be one, two, or three months in arrears from the time the revenue occurs and when the revenue is disbursed to the city. For instance, sales tax is the city’s largest revenue stream as well as being the most volatile with bars and restaurants closing. The city will not know the impact on sales tax revenue until June, which is when the March revenues will be disbursed. Motor fuel taxes are two months in arrears which means the city will receive the March revenues in May. It was asked if the state income tax referendum was still going to be on the November ballot. Administrator Olson said that it was his understanding that yes, the income tax referendum would still be on the ballot. Discussion also took place on the city’s current fund balance. Administrator Olson clarified that staff expected to have a 40% fund balance at the end of fiscal year 2020. During fiscal year 2020, the city will experience a month and a half of impacted revenues due to the pandemic, but those revenues will not be received until fiscal year 2021. It was also asked what the city’s most direct source of income is. Administrator Olson explained that the city’s largest direct revenue stream comes from the city’s utility bills. These utility payments help the city’s enterprise funds as well as the city’s cash flow. Mayor Purcell said that staff is in the process of determining items that the city can hold off on or cut back. He said for instance the Public Works and Parks departments will not be hiring part-time seasonal help this year. Between the two departments, this could save $100,000. Additionally, the Community Development department is now outsourcing as few inspections as possible. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Transier-aye, Plocher-aye ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. The Minutes of the Regular Meeting of the City Council – April 14, 2020 – Page 5 of 5 ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:41 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment City Council – April 28, 2020 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/08/20 UNITED CITY OF YORKVILLETIME: 16:16:47 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 04/08/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 530139 JOJOCON JOJO COUTRE LLC2886 04/04/20 01 KN95 MASKS, DISPOSABLE MASKS, 01-210-56-00-5620 3,550.0002 ISO GOWNS ** COMMENT **INVOICE TOTAL: 3,550.00 *CHECK TOTAL: 3,550.00TOTAL AMOUNT PAID: 3,550.00Page 1 of 353,550.00 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-A.SIMMONS 03/31/20 01 AMAZON-DISH SOAP 01-110-56-00-5610 81.99 02 AMAZON-PAPER TOWEL 01-110-56-00-5610 524.85 03 AMAZON-CPR RESCUE MASKS 01-210-56-00-5620 39.95 04 NAPA#249074-CAPS, WASH 01-410-56-00-5628 15.67 05 COMCAST-MAR 2020 VOICE & 82-820-54-00-5440 305.32 06 INTERNET ** COMMENT ** 07 NAPA#249108-FILTERS 01-410-56-00-5628 230.31 08 WAREHOUSE#4607340-0-TAB 01-120-56-00-5610 138.84 09 DIVIDERS, BINDERS ** COMMENT ** 10 RED WING-WORK BOOTS-CONARD 51-510-56-00-5600 290.48 11 AMAZON-BLOODBORNE PATHOGEN KIT 01-210-54-00-5495 573.30 12 ALARM DET-MAR-FEB 2020 ALARM 82-820-54-00-5462 314.28 13 MONITORING ** COMMENT ** 14 VERIZON-FEB 2020 IN CAR UNITS 01-210-54-00-5440 756.21 15 VERIZON-FEB 2020 MOBILE PHONES 01-220-54-00-5440 186.80 16 VERIZON-FEB 2020 MOBILE PHONES 01-210-54-00-5440 887.30 17 VERIZON-FEB 2020 MOBILE PHONES 79-795-54-00-5440 93.40 18 VERIZON-FEB 2020 MOBILE PHONES 51-510-54-00-5440 179.67 19 VERIZON-FEB 2020 MOBILE PHONES 52-520-54-00-5440 36.01 20 WAREHOUSE-PAPER TOWEL, TISSUE 01-110-56-00-5610 45.48 INVOICE TOTAL: 4,699.86 * 042520-B.OLSEM 03/31/20 01 AMAZON-2 METAL TOILET PAPER 01-110-56-00-5610 32.06 02 ORGANIZERS FOR PULIC BATHROOM ** COMMENT ** 03 WAREHOUSE#4593505-0-PAGE FLAG 01-110-56-00-5610 15.74 04 MARKERS ** COMMENT ** INVOICE TOTAL: 47.80 * 042520-B.PFIZENMAIER 03/31/20 01 AMERICAN TIRE#3051-OIL CHANGE 01-210-54-00-5495 48.15 02 AMERICAN TIRE#3027-OIL CHANGE 01-210-54-00-5495 48.15 03 AMERICAN TIRE#3002-OIL CHANGE 01-210-54-00-5495 48.15 04 AMERICAN TIRE#2945-INSTALL 01-210-54-00-5495 128.13 05 WIRING HARNESS ** COMMENT ** 06 AMERICAN 01-210-54-00-5495 289.03 07 TIRE#3028-INSTALL BATTERY KILL ** COMMENT ** 08 SWITCH. OIL CHANGE ** COMMENT ** 09 AMERICAN TIRE#2973-REPLACE 01-210-54-00-5495 591.70 10 ENGINE MOUNTS ** COMMENT ** 11 AMAZON-TRAFFIC WAND FLASHLIGHT 25-205-60-00-6070 10.15 12 AMAZON-AUTISM AWARENESS PINS 01-210-56-00-5620 124.99 13 AMAZON-LONG REACH TOOL 25-205-60-00-6070 34.99 14 ACE-CLOROX, LYSOL 01-210-56-00-5620 17.96 15 AMAZON-SUIC=IDE PREVENTION PIN 01-210-56-00-5620 124.99 16 AMERICAN TIRE#2978-TIRE REPAIR 01-210-54-00-5495 17.94 17 NAPA#249971-WIPER BLADES 01-210-54-00-5495 48.04Page 2 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-B.PFIZENMAIER 03/31/20 18 AMERICN TIRE#3095-OIL CHANGE 01-210-54-00-5495 63.52 19 AMERICN TIRE#3052-REPAIR POWER 01-210-54-00-5495 287.00 20 STEERING LIGHT ** COMMENT ** 21 IACP-MEMBERSHIP DUE RENEWAL 01-210-54-00-5460 220.00 22 AMERICAN TIRE#3113-OIL CHANGE 01-210-54-00-5495 48.15 23 AMERICAN TIRE#3112-OIL 01-210-54-00-5495 135.28 24 CHANGE, INSTALL BATTERY KILL ** COMMENT ** 25 SWITCH ** COMMENT ** 26 OFFICER STORE-TACTICAL BOOTS 01-210-56-00-5600 132.49 27 TARGET-SOAP 01-210-56-00-5620 11.97 28 AMERICAN TIRE#3117-TIRE REPAIR 01-210-54-00-5495 17.94 29 AMERICAN TIRE#3131-OIL CHANGE 01-210-54-00-5495 48.15 30 AMERICAN TIRE#3072-OIL CHANGE 01-210-54-00-5495 63.52 31 AMERICAN TIRE#6122-POWER 01-210-54-00-5495 311.11 32 STEERING COOLER REPLACED ** COMMENT ** 33 HOME DEPO-LAUNDRY CLEANERS 01-210-56-00-5620 95.79 34 HOME DEPO-WASHER/DRYER 01-210-56-00-5620 896.00 35 AMAZON-DISINFECTANT 01-210-56-00-5620 98.50 36 AMAZON-DOOR STOP, BINDERS 01-210-56-00-5610 43.32 INVOICE TOTAL: 4,005.11 * 042520-BOLSON 03/31/20 01 ZOOM-CITY COUNCIL EETING 01-110-54-00-5462 124.99 02 VIDEO SYSTEM FOR VIRTUAL ** COMMENT ** 03 MEETINGS ** COMMENT ** INVOICE TOTAL: 124.99 * 042520-D.BROWN 03/31/20 01 HOME DEPO-BLEACH 51-510-56-00-5620 15.64 INVOICE TOTAL: 15.64 * 042520-E.DHUSE 03/31/20 01 NAPA#249384-GROMMETS 01-410-56-00-5628 8.16 02 NAPA#249757-BULBS, CONNECTORS 01-410-56-00-5628 32.95 03 NAPA#249943-LIGHTS 01-410-56-00-5628 20.94 04 NAPA#249922-ID BAR, GROMMETS, 01-410-56-00-5628 47.18 05 PLUG, LAMP ** COMMENT ** 06 NAPA#250214-CONNECTORS 01-410-56-00-5628 11.22 07 NAPA#250058-CONNECTORS 01-410-56-00-5628 9.87 08 NAPA#2250299-FILTERS 01-410-56-00-5628 35.58 09 NAPA#250421-BLADES 01-410-56-00-5628 16.64 10 NAPA#250695-BRAKE PADS, ROTORS 51-510-56-00-5628 123.21 11 NAPA#250411-CLEANER 01-410-56-00-5628 10.48 12 NAPA#250058-CONNECTOR 01-410-56-00-5628 9.87 13 NAPA#249651-THREADLOCKERS 01-410-56-00-5628 63.47 14 NAPA#249657-PLUG TAP 01-410-56-00-5628 19.49 15 NAPA#249630-THREADLOCKER 01-410-56-00-5628 14.98 16 NAPA#249669-PLUG TAP 01-410-56-00-5628 9.69Page 3 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-E.DHUSE 03/31/20 17 NAPA#249563-THREADLOCKERS 01-410-56-00-5628 34.47 INVOICE TOTAL: 468.20 * 042520-E.TOPPER 03/31/20 01 PLA CONFERENCE MEALS AND 82-820-54-00-5415 101.74 02 TRANSPORT-TOPPER ** COMMENT ** 03 AMAZON-INK CARTRIDGES, PAPER, 82-820-56-00-5610 148.72 04 AMAZON-CLEANING WIPES 82-820-56-00-5621 93.97 05 AMAZON-ENVELOPES 82-820-56-00-5610 36.28 06 AMAZON-DISINFECTING WIPES 82-820-56-00-5621 144.45 07 AMAZON-TAPE, RULERS 82-820-56-00-5610 28.27 08 AMAZON-BARCODE SCANNER LASER 84-840-56-00-5635 354.80 09 DELL-MEMORY UPGRADES 84-840-56-00-5635 1,992.95 10 BREAKOUT-EDU KIT 82-000-24-00-2480 310.88 11 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 12 AMAZON-LEARNING AIDS 82-820-56-00-5671 118.59 13 AMAZON-CLOROX WIPES 82-820-56-00-5621 51.52 14 AMAZON-PINE SOL 82-820-56-00-5621 95.58 15 AMAZON-LYSOL 82-820-56-00-5621 8.19 16 AMAZON-PAPER TOWELS 82-820-56-00-5621 28.99 17 AMAZON-SHREDDER 82-820-56-00-5610 40.99 INVOICE TOTAL: 3,568.91 * 042520-E.WILLRETT 03/31/20 01 YORK CHAMBER#35328-2020 01-110-54-00-5412 420.00 02 ANNUAL DINNER ATTENDEE FOR 7 ** COMMENT ** 03 PEOPLE ** COMMENT ** 04 NORTHERN SAFETY-SAFETY 01-110-56-00-5610 194.31 05 GLASSES, BIOHAZARD WASTE BAGS ** COMMENT ** 06 ELEMENT FOUR#SER0013748-MAR 01-640-54-00-5450 1,246.30 07 2020 CLOUD CONNECT OFFSITE ** COMMENT ** 08 BACKUPS ** COMMENT ** INVOICE TOTAL: 1,860.61 * 042520-G.KLEEFISCH 03/31/20 01 HOME DEPO-HOLE BOX, NIPPLE, 79-790-56-00-5640 12.20 02 BLANK COVER ** COMMENT ** INVOICE TOTAL: 12.20 * 042520-G.STEFFENS 03/31/20 01 TARGET-SOAP 52-520-56-00-5610 19.55 02 TARGET-DOCUMENT SLEEVES 52-520-56-00-5620 2.49 INVOICE TOTAL: 22.04 * 042520-J.ENGBERG 03/31/20 01 ESRI- 07/13-07/17 USER 01-000-14-00-1400 1,495.00 02 CONFERENCE ** COMMENT ** 03 REGISTRATION-ENGBERG ** COMMENT ** 04 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5462 52.99 05 LICENSE ** COMMENT **Page 4 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-J.ENGBERG 03/31/20 06 AMAZON-PATIO UMBRELLAS, BASES 01-220-56-00-5620 659.94 07 AMAZON-LANDSCAPE LIGHTS 01-220-56-00-5620 379.73 08 MENARDS-ANCHORS, CLIPS, CABLES 01-220-54-00-5462 85.53 INVOICE TOTAL: 2,673.19 * 042520-J.GAULAUNER 03/31/20 01 DOLLAR TREE-ST.PAT'S HATS 79-795-56-00-5606 4.00 02 AMAZON-SOCCER REFEREE JERSEYS 79-795-56-00-5606 37.98 INVOICE TOTAL: 41.98 * 042520-J.JENSEN 03/31/20 01 FBI ACADEMY-ANNUAL DUE RENEWAL 01-000-14-00-1400 120.00 02 HOME DEPO-N95 MASKS 01-210-56-00-5620 106.92 03 ACE-DISINFECTING WIPES 01-210-56-00-5620 5.35 04 FLORAL EXPRESSION-BABY FLORAL 01-210-56-00-5650 74.13 05 DELIVERY-DECKER ** COMMENT ** 06 TARGET-CLOROX 01-210-56-00-5620 9.77 07 INTOXIMETERS-INTOXIMETERS 01-210-56-00-5620 1,002.00 08 HOME DEPO-WIPES 01-210-56-00-5620 219.20 INVOICE TOTAL: 1,537.37 * 042520-K.BARKSDALE 03/30/20 01 KONE-FEB 2020 ELEVATOR 23-216-54-00-5446 160.50 02 MAINTENANCE ** COMMENT ** 03 WAREHOUSE-HAND SANITIZER, 01-220-56-00-5610 50.22 04 SANTIZING SPRAY ** COMMENT ** 05 WAREHOUSE-RULED PADS 01-220-56-00-5610 36.91 06 WAREHOUSE-DISINFECTANT SPRAY 01-220-56-00-5620 59.60 07 WAREHOUSE-NOTE PADS 01-220-56-00-5610 69.52 08 KONE-MAR 2020 ELEVATOR 23-216-54-00-5446 160.50 09 MAINTENANCE ** COMMENT ** 10 AMAZON-ADIRONDACK CHAIRS 01-220-56-00-5620 710.06 11 KENDALL PRINT-2 NAME 01-220-56-00-5620 13.80 12 PLATES-BUILDING DEPT ** COMMENT ** 13 ENGINEERING ** COMMENT ** 14 APA-APR CONFERENCE REFUND 01-220-54-00-5412 -900.00 INVOICE TOTAL: 361.11 * 042520-K.GREGORY 03/31/20 01 MINER ELEC#100555-APR 2020 79-790-54-00-5462 531.67 02 TWO WAY RADIO SHARED SERIVES ** COMMENT ** 03 CONTRACT ** COMMENT ** 04 MINER ELEC#100555-APR 2020 52-520-54-00-5462 252.92 05 TWO WAY RADIO SHARED SERIVES ** COMMENT ** 06 CONTRACT ** COMMENT ** 07 MINER ELEC#100555-APR 2020 01-410-54-00-5462 405.59 08 TWO WAY RADIO SHARED SERIVES ** COMMENT ** 09 CONTRACT ** COMMENT ** 10 MINER ELEC#100555-APR 2020 51-510-54-00-5462 404.83Page 5 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-K.GREGORY 03/31/20 11 TWO WAY RADIO SHARED SERIVES ** COMMENT ** 12 CONTRACT ** COMMENT ** 13 WIRE WIZ#33509-APR 2020 ALARM 52-520-54-00-5444 46.00 14 MONITORING ** COMMENT ** 15 WIRE WIZ#33509-MAY-JUN 2020 52-000-14-00-1400 92.00 16 ALARM MONITORING ** COMMENT ** 17 ARNESON#280846-FEB 2020 DIESEL 52-520-56-00-5695 463.04 18 ARNESON#282008-FEB 2020 DIESEL 51-510-56-00-5695 367.34 19 ARNESON#282259-FEB 2020 DIESEL 01-410-56-00-5695 510.75 20 ARAMARK#1592179269-MATS 51-510-54-00-5485 56.68 21 ARAMARK#1592187924-MATS 52-520-54-00-5485 56.68 22 AMAZON-STANCHION SIGN HOLDER, 01-110-56-00-5610 119.08 23 STANCHION RETRACTABLE BELT ** COMMENT ** 24 KEND PRINT#20-0324-1,000 BOOK 01-410-54-00-5462 373.99 25 MARKS, 250 BOCHURES ** COMMENT ** INVOICE TOTAL: 3,680.57 * 042520-L.PICKERING 03/31/20 01 AMAZON-VOICE RECORDER 01-110-56-00-5610 127.50 02 TRIBUNE-KENDALL MARKETPLACE 90-154-00-00-0011 223.43 03 PUD AMENDMENT & FINAL PLAT ** COMMENT ** 04 TRIBUNE-ELIZABETH ST 51-510-60-00-6025 208.86 05 WATERMAIN AD FOR BID ** COMMENT ** 06 TRIBUNE-TEXT AMENDMENT TO 01-220-54-00-5426 138.43 07 ZONING ORDINANCE REGUARDING ** COMMENT ** 08 SIGNAGE FOR WIND & SOLAR ** COMMENT ** 09 ENERGY SYSTEMS ** COMMENT ** INVOICE TOTAL: 698.22 * 042520-M.SENG 03/31/20 01 R&P CARRIAGES-U BOLTS, PINTLE 52-520-56-00-5628 137.74 02 RINGS, BREAK AWAY KIT, CABLE ** COMMENT ** INVOICE TOTAL: 137.74 * 042520-N.DECKER 03/31/20 01 WAREHOUSE-CORRECTION TAPE, 01-210-56-00-5610 168.18 02 MARKERS, FLASH DRIVES, ** COMMENT ** 03 ENVELOPES, DVD/C-R SPINDLES ** COMMENT ** 04 AMAZON-REFRIGERATOR FILTER 01-210-56-00-5620 47.84 05 AMAZON-DISINFECTANT SPRAY, 01-210-56-00-5610 80.10 06 WIPES ** COMMENT ** 07 COMCAST-02/15-03/14 INTERNET 01-640-54-00-5449 1,153.27 08 SHRED IT-FEB 2020 ONSITE 01-210-54-00-5462 188.27 09 SHREDDING ** COMMENT ** 10 MINER#269155-INSTALL EQUIPMENT 25-205-60-00-6060 2,549.90 11 ON NEW EXPLORER ** COMMENT ** 12 AT&T-02/25-03/24 SERVICE 01-210-54-00-5440 287.34 13 COMCAST-03/08-04/07 CABLE 01-210-54-00-5440 4.22Page 6 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-N.DECKER 03/31/20 14 ACCURINT-FEB 2020 SEARCHES 01-210-54-00-5462 150.00 INVOICE TOTAL: 4,629.12 * 042520-P.MCMAHON 03/31/20 01 SIRCHIE-EVIDENCE COLLECTION 01-210-56-00-5620 112.45 02 TUBES, BIOHAZARD TAPE ** COMMENT ** 03 WALMART-LYSOL, SANTIZING WIPES 01-210-56-00-5620 77.61 04 DISINFECTANT ** COMMENT ** INVOICE TOTAL: 190.06 * 042520-P.RATOS 03/31/20 01 AMERICAN TIRE-REPLACE SENSORS 01-410-54-00-5490 95.75 02 ICC-ONLINE CERTIFICATION TEST 01-220-54-00-5412 219.00 03 FOR BLD INSPECTOR-CREADEUR ** COMMENT ** 04 MENARDS-GLOVES, UNION, ELBOW 23-216-54-00-5446 74.19 05 BOILER DRAIN, PIPE ** COMMENT ** INVOICE TOTAL: 388.94 * 042520-R.FREDRICKSON 03/31/20 01 IGFOA-03/12/20 CANCELLED 01-120-54-00-5412 -25.00 02 WEBINAR CREDIT ** COMMENT ** 03 COMCAST-02/12-03/11 CABLE @ 01-110-54-00-5440 21.12 04 800 GAME FARM RD ** COMMENT ** 05 COMCAST-02/13-03/12 INTERNET 51-510-54-00-5440 108.35 06 @ 610 TOWER PLANT ** COMMENT ** 07 COMCAST-02/15-03/14 INTERNET 79-795-54-00-5440 68.40 08 @ 102 E VAN EMMON ** COMMENT ** 09 COMCAST-02/15-03/14 CABLE @ 79-795-54-00-5440 25.71 10 102 E VAN EMMON ** COMMENT ** 11 COMCAST-02/24-03/23 INTERNET 79-790-54-00-5440 84.76 12 @ 201 W HYDRAULIC ** COMMENT ** 13 COMCAST-02/24-03/23 INTERNET 79-795-54-00-5440 63.58 14 @ 201 W HYDRAULIC ** COMMENT ** 15 COMCAST-02/24-03/23 INTERNET 01-110-54-00-5440 39.37 16 @ 800 GAME FARM RD ** COMMENT ** 17 COMCAST-02/24-03/23 INTERNET 01-120-54-00-5440 22.50 18 @ 800 GAME FARM RD ** COMMENT ** 19 COMCAST-02/24-03/23 INTERNET 01-220-54-00-5440 33.75 20 @ 800 GAME FARM RD ** COMMENT ** 21 COMCAST-02/24-03/23 INTERNET 01-210-54-00-5440 146.23 22 @ 800 GAME FARM RD ** COMMENT ** 23 NEWTEK-FEB 2020 WEB UPKEEP 01-640-54-00-5450 16.59 24 COMCAST-02/29-03/28 INTERNET 79-790-54-00-5440 89.90 25 @ 185 WOLF ST ** COMMENT ** 26 COMCAST-02/29-03/28 VOICE & 79-790-54-00-5440 116.03 27 CABLE @ 185 WOLF ST ** COMMENT ** 28 COMCAST-03/01-03/29 INTERNET 52-520-54-00-5440 39.48 29 @ 610 TOWER ** COMMENT **Page 7 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-R.FREDRICKSON 03/31/20 30 COMCAST-03/01-03/29 INTERNET 01-410-54-00-5440 78.95 31 @ 610 TOWER ** COMMENT ** 32 COMCAST-03/01-03/29 INTERNET 51-510-54-00-5440 118.43 33 @ 610 TOWER ** COMMENT ** INVOICE TOTAL: 1,048.15 * 042520-R.HARMON 03/31/20 01 TARGET-CANDY FOR MOVIE DAY 79-795-56-00-5606 32.99 02 HOME DEPO-BLEACH, GLOVES, 79-795-56-00-5606 24.84 03 LYSOL ** COMMENT ** 04 DOLLAR GENERAL-MAR 2020 79-795-56-00-5606 19.39 05 PRESCHOOL SUPPLIES ** COMMENT ** 06 AMAZON-BATTERIES 79-795-56-00-5606 3.08 07 AMAZON-DISINFECTING WIPES 79-795-56-00-5606 49.59 08 AMAZON-GAMES 79-795-56-00-5606 44.99 09 PURE FUN-JUICE CONCENTRATE 79-795-56-00-5606 87.10 10 FUN EXPRESS-PRESCHOOL AIDS 79-795-56-00-5606 138.65 11 AMAZON-COLORBOK PAPER 79-795-56-00-5606 9.47 12 AMAZON-SOIL 79-795-56-00-5606 4.99 13 AMAZON-BABY WIPES. GLUE STICKS 79-795-56-00-5606 69.08 14 POTS ** COMMENT ** INVOICE TOTAL: 484.17 * 042520-R.MIKOLASEK 03/31/20 01 STEAK N SHAKE-MEAL BREAK FOR 01-210-54-00-5415 18.05 02 PERSONNEL PICKING UP NEW SQUAD ** COMMENT ** 03 AMAZON-TV STAND 01-210-56-00-5620 30.98 04 STREET SMART SEMINARS-LAW 01-210-54-00-5412 375.00 05 ENFORCEMENT TRAINING-KOLOWSKI, ** COMMENT ** 06 GOLDSMITH & KUEHLEM ** COMMENT ** 07 AMAZON-MODULAR BANDAGES 01-210-56-00-5620 119.90 08 AMAZON-TUNIQUETS, SCISSORS 01-210-56-00-5620 270.90 09 ITOA-BALLISTIC SHIELD COURSE 01-210-54-00-5412 -390.00 10 CREDIT ** COMMENT ** 11 AMAZON-GAUZE, TAPE 01-210-56-00-5620 50.49 INVOICE TOTAL: 475.32 * 042520-R.WRIGHT 03/31/20 01 PHYSICIANS CARE-DRUG SCREEN 79-790-54-00-5462 43.00 02 PHYSICIANS CARE-DRUG SCREEN 79-795-54-00-5462 43.00 03 PHYSICIANS CARE-DRUG SCREEN 82-820-54-00-5462 43.00 INVOICE TOTAL: 129.00 * 042520-S.IWANSKI 03/31/20 01 YORK POST- POSTAGE FOR MAILING 82-820-54-00-5452 17.60 02 BOOKS ** COMMENT ** INVOICE TOTAL: 17.60 * 042520-S.REDMON 03/31/20 01 SAMS-SNACKS FOR TOP GOLF 79-795-56-00-5606 21.96Page 8 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-S.REDMON 03/31/20 02 TARGET-GIFT CARDS FOR TOP GOLF 79-795-56-00-5606 25.00 03 ILDOL-INFLATABLE PERMITS 79-795-56-00-5606 112.48 04 AT&T-02/24-03/23 INTERNET FOR 79-795-54-00-5440 78.53 05 TOWN SQUARE PARK SIGN ** COMMENT ** 06 RUNCO#774167-0-SOAP, GARBAGE 79-795-56-00-5640 81.19 07 BAGS, CLEANING WIPES, PAPER ** COMMENT ** 08 TOWEL, PAPER PLATES ** COMMENT ** 09 RUNCO#774167-0-PAPER PLATES 79-795-56-00-5610 5.57 10 RUNCO#774167-1-PAPER PLATES 79-795-56-00-5610 5.57 11 RUNCO#774169-0-LEGAL PADS 79-790-56-00-5620 11.89 12 RUNCO#772305-0-TISSUE, PAPER 79-795-56-00-5640 54.85 13 TOWEL, WALL HOOKS ** COMMENT ** 14 TARGET-ST PAT'S BUTTONS 79-795-56-00-5606 5.00 15 REINDERS#1817217-00-GASKETS, 79-790-56-00-5640 23.39 16 DRAIN PLUGS ** COMMENT ** 17 SMITHEREEN#2139768-FEB 2020 79-795-54-00-5495 67.00 18 PEST CONTROL ** COMMENT ** 19 ARNESON#279538-FEB 2020 GAS 79-790-56-00-5695 219.94 20 ARNESON#282238-FEB 2020 GAS 79-790-56-00-5695 173.33 21 O'MALLEY WELD#19162-FORM 8 79-790-54-00-5495 240.00 22 1/4" CHANNELS ** COMMENT ** 23 ARAMARK#1592153446-MATS 79-790-56-00-5620 15.82 24 ARAMARK#159216202-MATS 79-790-56-00-5620 15.82 25 ARAMARK#1592170666-MATS 79-790-56-00-5620 15.82 26 ARAMARK#1592187923-MATS 79-790-56-00-5620 18.21 27 ARAMARK#1592179267-MATS 79-790-56-00-5620 18.21 28 ARAMARK#1592205280-MATS 79-790-56-00-5620 18.21 29 ARAMARK#1592196640-MATS 79-790-56-00-5620 18.21 30 KEND PRINT#20-03102-500 79-795-56-00-5610 68.00 31 BUSINESS CARDS-FORRISTALL ** COMMENT ** 32 RUNCO#782622-0-GARBAGE BAGS, 79-795-56-00-5640 40.98 33 TOILET TISSUE ** COMMENT ** 34 BANKCARD-CONCESSION PERMITS 79-795-56-00-5607 450.00 35 QUADIENT-APR 2020 POSTAGE 79-795-54-00-5485 20.12 36 MACHINE LEASE ** COMMENT ** 37 QUADIENT-MAY-JUN 2020 POSTAGE 79-000-14-00-1400 40.24 38 MACHINE LEASE ** COMMENT ** 39 ARNESON#281235-FEB 2020 GAS 79-790-56-00-5695 95.84 40 ARNESON#280820-FEB 2020 GAS 79-790-56-00-5695 271.68 INVOICE TOTAL: 2,232.86 * 042520-S.REMUS 03/31/20 01 TOP GOLF OUTING PAYMENT 79-795-56-00-5606 1,798.20 INVOICE TOTAL: 1,798.20 * 042520-T.EVANS 03/31/20 01 WALGREENS-BLEACH 79-795-56-00-5640 11.12 INVOICE TOTAL: 11.12 *Page 9 of 35 DATE: 04/16/20 UNITED CITY OF YORKVILLE TIME: 14:57:53 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20 042520-T.HOULE 03/31/20 01 TCT ANDERSON-ST PAT'S DAY 79-790-56-00-5620 908.91 02 FLOAT ** COMMENT ** 03 WALGREENS-BLEACH 79-790-56-00-5620 17.93 04 HOME DEPO-BLEACH 79-790-56-00-5620 13.16 05 HOME DEPO-BLEACH 79-790-56-00-5620 21.92INVOICE TOTAL: 961.92 * 042520-T.NELSON 03/31/20 01 ARCHERY PLACE#000248-MAR 2020 79-795-54-00-5462 20.00 02 ARCHERY CLASS ** COMMENT ** 03 PIT STOP-MAR 2020 PORT-O-LET 79-795-56-00-5620 37.44 04 UPKEEP ** COMMENT ** 05 BSN#908720995-YOUTH BASEBALL 79-795-56-00-5606 1,334.14 06 EQIUIPMENT ** COMMENT ** 07 BSN#90876876-YOUTH BASEBALL 79-795-56-00-5606 2,491.88 08 EQUIPMENT ** COMMENT ** 09 BSN#908699334-SPRING SOCCER 79-795-56-00-5606 535.50 10 COACHES SHIRTS ** COMMENT **INVOICE TOTAL: 4,418.96 * 042520-T.SOELKE 03/31/20 01 TARGET-PRINTER CARTRIDGES 52-520-56-00-5610 80.45 02 BEST BUY-KEYBOARD & MOUSE 52-520-56-00-5610 112.82 03 MORTON ARBORETUM-URBAN 52-520-54-00-5412 90.00 04 FORESTRY BASIC TRAINING ** COMMENT ** 05 SUBSCRIPTION ** COMMENT ** 06 KOHLS-JEANS 52-520-56-00-5600 84.50 07 RURAL KING-CHAIN LOOPS 01-410-56-00-5620 23.23INVOICE TOTAL: 391.00 * 042520-UCOY 03/31/20 01 ADVANCED DISPOSAL 01-540-54-00-5442 104,070.50 02 #T00001912691-FEB 2020 REFUSE ** COMMENT ** 03 SERVICE ** COMMENT ** 04 ADVANCED DISPOSAL 01-540-54-00-5441 2,979.00 05 #T00001912691-FEB 2020 SENIOR ** COMMENT ** 06 REFUSE SERVICE ** COMMENT **INVOICE TOTAL: 107,049.50 *CHECK TOTAL: 148,181.46TOTAL AMOUNT PAID: 148,181.46Page 10 of 35148,181.46 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532596 ABEEP A BEEP, LLC16274 04/08/20 01 ENDURA 12 UNIT CHARGER 01-210-54-00-5495 750.00INVOICE TOTAL: 750.00 *CHECK TOTAL: 750.00 532597 ALTORFER ALTORFER INDUSTRIES, INCTO530079862 04/01/20 01 REPLACE HYDRALIC HOSES & LINES 01-410-54-00-5490 2,064.01INVOICE TOTAL: 2,064.01 *CHECK TOTAL: 2,064.01D001612 ANTPLACE ANTHONY PLACE YORKVILLE LP040120 04/01/20 01 CITY OF YORKVILLE HOUSING 01-000-14-00-1400 769.0002 ASSISTANCE PROGRAM RENT ** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 MAY 2020 ** COMMENT **INVOICE TOTAL: 769.00 *DIRECT DEPOSIT TOTAL: 769.00 532598 ARNESON ARNESON OIL COMPANY283230 03/09/20 01 MAR 2020 GASOLINE 79-790-56-00-5695 133.62INVOICE TOTAL: 133.62 *CHECK TOTAL: 133.62 532599 ARNESON ARNESON OIL COMPANY284366 03/17/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 383.2802 MAR 2020 DIESEL FUEL 51-510-56-00-5695 383.2703 MAR 2020 DIESEL FUEL 52-520-56-00-5695 383.27INVOICE TOTAL: 1,149.82 *Page 11 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532599 ARNESON ARNESON OIL COMPANY284400 03/17/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 37.8302 MAR 2020 DIESEL FUEL 51-510-56-00-5695 37.8303 MAR 2020 DIESEL FUEL 52-520-56-00-5695 37.83INVOICE TOTAL: 113.49 *285039 03/23/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 115.6002 MAR 2020 DIESEL FUEL 51-510-56-00-5695 115.6003 MAR 2020 DIESEL FUEL 52-520-56-00-5695 115.60INVOICE TOTAL: 346.80 *285111 03/23/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 110.8202 MAR 2020 DIESEL FUEL 51-510-56-00-5695 110.8203 MAR 2020 DIESEL FUEL 52-520-56-00-5695 110.81INVOICE TOTAL: 332.45 *285299 03/25/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 39.3302 MAR 2020 DIESEL FUEL 51-510-56-00-5695 39.3303 MAR 2020 DIESEL FUEL 52-520-56-00-5695 39.33INVOICE TOTAL: 117.99 *384435 03/18/20 01 MAR 2020 DIESEL FUEL 01-410-56-00-5695 122.8902 MAR 2020 DIESEL FUEL 51-510-56-00-5695 122.8903 MAR 2020 DIESEL FUEL 52-520-56-00-5695 122.89INVOICE TOTAL: 368.67 *CHECK TOTAL: 2,429.22 532600 ATT AT&T630553-6805-0320 03/25/20 01 03/25-04/24 SERVICE 51-510-54-00-5440 391.98INVOICE TOTAL: 391.98 *6305533436-0320 03/25/20 01 03/25-04/24 SERVICE 51-510-54-00-5440 287.34INVOICE TOTAL: 287.34 *CHECK TOTAL: 679.32Page 12 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532601 BFCONSTR B&F CONSTRUCTION CODE SERVICES12576 04/06/20 01 MARCH 2020 INSPECTIONS 01-220-54-00-5459 520.00INVOICE TOTAL: 520.00 *CHECK TOTAL: 520.00 532602 BLPHOTO KIRSTEN BALOG00010 03/31/20 01 POLICE DEPARTMENT AND 01-210-56-00-5610 200.0002 INDIVIDUAL OFFICER PHOTOS ** COMMENT **INVOICE TOTAL: 200.00 *CHECK TOTAL: 200.00 532603 CALLONE UNITED COMMUNICATION SYSTEMS229174 04/15/20 01 MAR 2019 ADMIN LINES 01-110-54-00-5440 473.5502 MAR 2019 CITY HALL NORTEL 01-110-54-00-5440 189.7903 MAR 2019 CITY HALL NORTEL 01-210-54-00-5440 189.7904 MAR 2019 CITY HALL NORTEL 51-510-54-00-5440 189.7905 MAR 2019 POLICE LINES 01-210-54-00-5440 1,435.5806 MAR 2019 CITY HALL FIRE 01-210-54-00-5440 712.0107 MAR 2019 CITY HALL FIRE 01-110-54-00-5440 712.0108 MAR 2019 PW LINES 51-510-54-00-5440 3,695.8309 MAR 2019 SEWER DEPT LINES 52-520-54-00-5440 541.9110 MAR 2019 TRAFFIC SIGNAL 01-410-54-00-5435 51.7111 MAINTENANCE ** COMMENT **12 MAR 2019 PARKS LINES 79-790-54-00-5440 72.9013 MAR 2019 RECREATION LINES 79-795-54-00-5440 310.19INVOICE TOTAL: 8,575.06 *CHECK TOTAL: 8,575.06 532604 CAMBRIA CAMBRIA SALES COMPANY INC.41538 03/30/20 01 PAPER TOWELS 79-790-56-00-5620 62.30INVOICE TOTAL: 62.30 *CHECK TOTAL: 62.30Page 13 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532605 COMED COMMONWEALTH EDISON0091033126-0320 03/31/20 01 03/02-03/31 RT34 & AUTUMN CRK 23-216-54-00-5482 60.66INVOICE TOTAL: 60.66 *0185079109-0320 03/30/20 01 02/28-03/30 420 FAIRHAVEN 52-520-54-00-5480 155.01INVOICE TOTAL: 155.01 *0435113116-0320 04/02/20 01 03/03-04/01 RT34 & BEECHER 23-216-54-00-5482 61.90INVOICE TOTAL: 61.90 *0903040077-0320 03/30/20 01 02/28-03/30 MISC STREET LIGHTS 23-216-54-00-5482 3,048.36INVOICE TOTAL: 3,048.36 *0908014004-0320 03/31/20 01 03/02-03/31 6780 RT47 51-510-54-00-5480 125.91INVOICE TOTAL: 125.91 *0966038077-0320 03/27/20 01 02/27-03/27 456 KENNEDY RD 23-216-54-00-5482 223.99INVOICE TOTAL: 223.99 *1183088101-0320 03/26/20 01 02/26-03/26 1107 PRAIRIE CR 52-520-54-00-5480 113.40INVOICE TOTAL: 113.40 *1251108256-0320 03/27/20 01 02/27-03/27 301 E HYDRAULIC 79-795-54-00-5480 57.92INVOICE TOTAL: 57.92 *1407125045-0320 04/01/20 01 03/03-04/01 FOXHILL 7 LIFT 52-520-54-00-5480 125.01INVOICE TOTAL: 125.01 *1647065335-0320 03/31/20 01 03/02-03/31 SARAVANOS PUMP 52-520-54-00-5480 217.92INVOICE TOTAL: 217.92 *1718099052-0320 03/26/20 01 02/26-03/26 872 PRAIRIE CR 52-520-54-00-5480 26.71INVOICE TOTAL: 26.71 *2668047007-0320 03/26/20 01 02/26-03/26 1908 RAINTREE 51-510-54-00-5480 368.30INVOICE TOTAL: 368.30 *Page 14 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532605 COMED COMMONWEALTH EDISON2947052031-0320 03/30/20 01 02/28-03/30 RT47 & RIVER 23-216-54-00-5482 302.16INVOICE TOTAL: 302.16 *2961017043-0320 03/27/20 01 02/27-03/27 PRESTWICK LIFT 52-520-54-00-5480 134.74INVOICE TOTAL: 134.74 *3119142025-0320 03/27/20 01 02/27-03/27 VAN EMMON LOT 51-510-54-00-5480 20.66INVOICE TOTAL: 20.66 *4085080033-0320 03/27/20 01 02/27-03/27 1991 CANNONBALL TR 51-510-54-00-5480 402.03INVOICE TOTAL: 402.03 *4475093053-0320 03/30/20 01 02/28-03/30 610 TOWER LANE 51-510-54-00-5480 206.61INVOICE TOTAL: 206.61 *6819027011-0320 04/03/20 01 02/28-03/30 PR BUILDINGS 79-795-54-00-5480 362.02INVOICE TOTAL: 362.02 *7110074020-0320 03/27/20 01 02/27-03/27 104 E VAN EMMON 01-110-54-00-5480 332.82INVOICE TOTAL: 332.82 *7982120022-0320 03/30/20 01 02/28-03/30 609 N BRIDGE 01-110-54-00-5480 30.50INVOICE TOTAL: 30.50 *8344010026-0220 04/09/20 01 01/30-03/20 MISC STREET LIGHTS 23-216-54-00-5482 319.62INVOICE TOTAL: 319.62 *CHECK TOTAL: 6,696.25 532606 CONSTELL CONSTELLATION NEW ENERGY17101768301 03/31/20 01 02/28-03/30 1 COUNTRYSIDE PKWY 23-216-54-00-5482 148.48INVOICE TOTAL: 148.48 *CHECK TOTAL: 148.48Page 15 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532607 COREMAIN CORE & MAIN LPM121377 03/27/20 01 METERS & WIRE 51-510-56-00-5664 3,647.47INVOICE TOTAL: 3,647.47 *CHECK TOTAL: 3,647.47 532608 DYNEGY DYNEGY ENERGY SERVICES266978920031 04/01/20 01 03/03-03/26 2921 BRISTOL RDG 51-510-54-00-5480 3,907.59INVOICE TOTAL: 3,907.59 *266979120031 03/30/20 01 02/27-03/26 2224 TREMONT 51-510-54-00-5480 5,453.46INVOICE TOTAL: 5,453.46 *266979220041 04/01/20 01 02/28-03/29 610 TOWER WELLS 51-510-54-00-5480 5,927.75INVOICE TOTAL: 5,927.75 *CHECK TOTAL: 15,288.80 532609 FARMFLEE BLAIN'S FARM & FLEET5041-M.SENG-2 03/20/20 01 3 PAIRS OF PANTS 01-410-56-00-5600 126.87INVOICE TOTAL: 126.87 *5492-BROWN 03/27/20 01 JEANS, SHIRT, HOODIE, SHORTS 51-510-56-00-5600 156.45INVOICE TOTAL: 156.45 *5516-SCOTT 03/27/20 01 PANTS, CAP, HOODIES, TEES, 79-790-56-00-5600 369.7902 SHIRTS ** COMMENT **INVOICE TOTAL: 369.79 *CHECK TOTAL: 653.11 532610 FLEX FLEX BENEFIT SERVICE CORP.123345 04/01/20 01 MAT 2020 COBRA PART 01-110-54-00-5462 100.00INVOICE TOTAL: 100.00 *Page 16 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532610 FLEX FLEX BENEFIT SERVICE CORP.341823998352 04/07/20 01 MAR 2020 HRA ADMIN FEES 01-110-52-00-5216 20.0002 MAR 2020 HRA ADMIN FEES 01-120-52-00-5216 10.0003 MAR 2020 HRA ADMIN FEES 01-210-52-00-5216 100.0004 MAR 2020 HRA ADMIN FEES 01-220-52-00-5216 20.0005 MAR 2020 HRA ADMIN FEES 01-410-52-00-5216 6.6706 MAR 2020 HRA ADMIN FEES 79-790-52-00-5216 22.5007 MAR 2020 HRA ADMIN FEES 79-795-52-00-5216 22.5008 MAR 2020 HRA ADMIN FEES 51-510-52-00-5216 16.6709 MAR 2020 HRA ADMIN FEES 52-520-52-00-5216 11.6610 MAR 2020 HRA ADMIN FEES 01-640-52-00-5240 30.0011 MAR 2020 HRA ADMIN FEES 82-820-52-00-5216 20.0012 MAR 2020 FSA ADMIN FEES 01-110-52-00-5216 4.0013 MAR 2020 FSA ADMIN FEES 01-120-52-00-5216 4.0014 MAR 2020 FSA ADMIN FEES 01-210-52-00-5216 24.0015 MAR 2020 FSA ADMIN FEES 01-220-52-00-5216 4.0016 MAR 2020 FSA ADMIN FEES 01-410-52-00-5216 8.0017 MAR 2020 FSA ADMIN FEES 51-510-52-00-5216 8.00INVOICE TOTAL: 332.00 *CHECK TOTAL: 432.00 532611 FOXRIVER FOX RIVER STUDY GROUP020620 02/06/20 01 2020 FINANCIAL PARTICIPATION 01-110-54-00-5460 1,550.0002 IN FOX RIVER STUDY GROUP ** COMMENT **03 QUALITY STUDY ** COMMENT **INVOICE TOTAL: 1,550.00 *CHECK TOTAL: 1,550.00 532612 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-146930 04/02/20 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 21,433.70INVOICE TOTAL: 21,433.70 *Page 17 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532612 GARDKOCH GARDINER KOCH & WEISBERGH-3181C-146928 04/02/20 01 MISC CITY LEGAL MATTERS 01-640-54-00-5461 539.00INVOICE TOTAL: 539.00 *H-3586C-146931 04/02/20 01 NICHOLSON MATTERS 01-640-54-00-5461 1,474.00INVOICE TOTAL: 1,474.00 *H-3995C-146932 04/02/20 01 YMCA MATTERS 01-640-54-00-5461 176.00INVOICE TOTAL: 176.00 *H-4412C-146929 04/02/20 01 GREEN ORGANICS MATTERS 01-640-54-00-5461 456.70INVOICE TOTAL: 456.70 *CHECK TOTAL: 24,079.40 532613 GRAINCO GRAINCO FS., INC.78020216 03/25/20 01 BACKHOE REPAIR 52-520-54-00-5490 145.50INVOICE TOTAL: 145.50 *CHECK TOTAL: 145.50 532614 HARRIS HARRIS COMPUTER SYSTEMSXT00007180 03/30/20 01 MAR 2020 MYGOVHUB FEES 01-120-54-00-5462 191.2402 MAR 2020 MYGOVHUB FEES 51-510-54-00-5462 288.6103 MAR 2020 MYGOVHUB FEES 52-520-54-00-5462 83.29INVOICE TOTAL: 563.14 *CHECK TOTAL: 563.14 532615 HAWKINS HAWKINS INC4684453 03/19/20 01 CHEMICALS 51-510-56-00-5638 516.83INVOICE TOTAL: 516.83 *Page 18 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532615 HAWKINS HAWKINS INC4684590 03/23/20 01 CHEMICALS 51-510-54-00-5445 765.00INVOICE TOTAL: 765.00 *CHECK TOTAL: 1,281.83 532616 IAPD ILLINOIS ASSOCIATION OF PARKDUES-2020 12/11/19 01 ANNUAL MEMBERSHIP RENEWAL 79-000-14-00-1400 663.56INVOICE TOTAL: 663.56 *CHECK TOTAL: 663.56 532617 IMPACT IMPACT NETWORKING, LLC1749225 03/30/20 01 02/29-03/28 COPY CHARGES 01-110-54-00-5430 143.2902 02/29-03/28 COPY CHARGES 01-120-54-00-5430 47.7603 02/29-03/28 COPY CHARGES 01-220-54-00-5430 78.6004 02/29-03/28 COPY CHARGES 01-210-54-00-5430 75.1605 02/29-03/28 COPY CHARGES 01-410-54-00-5462 5.3906 02/29-03/28 COPY CHARGES 51-510-54-00-5430 5.3907 02/29-03/28 COPY CHARGES 52-520-54-00-5430 5.3808 02/29-03/28 COPY CHARGES 79-790-54-00-5462 95.0309 02/29-03/28 COPY CHARGES 79-795-54-00-5462 95.03INVOICE TOTAL: 551.03 *CHECK TOTAL: 551.03 532618 IMPERINV IMPERIAL INVESTMENTSFEB 2020-REBATE 04/09/20 01 FEB 2020 BUSINESS DIST. REBATE 01-000-24-00-2488 7,945.60INVOICE TOTAL: 7,945.60 *CHECK TOTAL: 7,945.60 532619 INTERDEV INTERDEV, LLCPage 19 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532619 INTERDEV INTERDEV, LLCMSP1025198 02/28/20 01 FEB 2020 MONTHLY BILLING 01-640-54-00-5450 9,711.00INVOICE TOTAL: 9,711.00 *MSP1025544 03/31/20 01 MARCH 2020 MONTHLY BILLING 01-640-54-00-5450 9,711.00INVOICE TOTAL: 9,711.00 *CHECK TOTAL: 19,422.00 532620 ITRON ITRON553054 04/11/20 01 MAY 2020 HOSTING SERVICES 51-000-14-00-1400 624.39INVOICE TOTAL: 624.39 *CHECK TOTAL: 624.39 532621 JIMSTRCK JIM'S TRUCK INSPECTION LLC181673 03/13/20 01 TRUCK INSPECTION 01-410-54-00-5490 37.00INVOICE TOTAL: 37.00 *CHECK TOTAL: 37.00 532622 KCPROB KENDALL COUNTY COURT SERVICES033020 03/30/20 01 FY19 DIVERSION SPECIALIST 01-210-54-00-5472 4,000.00INVOICE TOTAL: 4,000.00 *CHECK TOTAL: 4,000.00 532623 KCRECORD SHAW SUBURBAN MEDIA GROUP10103174-1758737 03/31/20 01 YOUTH SERVICES AD 82-820-54-00-5426 176.50INVOICE TOTAL: 176.50 *CHECK TOTAL: 176.50Page 20 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532624 KENDCROS KENDALL CROSSING, LLCBD REBATE 02-20 04/09/20 01 FEB 2020 BUSINESS DIST REBATE 01-000-24-00-2487 2,307.82INVOICE TOTAL: 2,307.82 *CHECK TOTAL: 2,307.82 532625 KOLOWSKT TIMOTHY KOLOWSKI030220 03/02/20 01 MISSING PERSONS TRAINING MEAL 01-210-54-00-5415 11.8802 REIMBURSEMENT-KOLOWSKI ** COMMENT **INVOICE TOTAL: 11.88 *CHECK TOTAL: 11.88 532626 LANEMUCH LANER, MUCHIN, LTD580683 03/01/20 01 KLINGEL ARBITRATION, 2020 01-640-54-00-5463 1,845.0002 HANDBOOK MATTERS, GENERAL ** COMMENT ** 03 COUNSELING ** COMMENT **INVOICE TOTAL: 1,845.00 *582844 04/01/20 01 KLINGEL ARBITRATION MATTERS & 01-640-54-00-5463 495.0002 GENERAL COUNSELING ** COMMENT **INVOICE TOTAL: 495.00 *CHECK TOTAL: 2,340.00D001613 LARRABER RACHEL WRIGHT040120 04/01/20 01 03/18-03/31 MOBILE EMAIL 01-120-54-00-5440 COVID-19 20.3202 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 20.32 *DIRECT DEPOSIT TOTAL: 20.32 532627 LAWSON LAWSON PRODUCTSPage 21 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532627 LAWSON LAWSON PRODUCTS9307504507 04/01/20 01 COTTER PINS, CABLE TIES, 01-410-56-00-5620 164.7402 SCREWS, FUSES, HEAT SEAL ** COMMENT **03 RINGS, QUIK SLIDES ** COMMENT **04 COTTER PINS, CABLE TIES, 51-510-56-00-5620 164.7305 SCREWS, FUSES, HEAT SEAL ** COMMENT **06 RINGS, QUIK SLIDES ** COMMENT **07 COTTER PINS, CABLE TIES, 52-520-56-00-5620 164.7308 SCREWS, FUSES, HEAT SEAL ** COMMENT **09 RINGS, QUIK SLIDES ** COMMENT **INVOICE TOTAL: 494.20 *CHECK TOTAL: 494.20 532628 LINDCO LINDCO EQUIPMENT SALES INC1908811.01 03/24/20 01 ADD PINTLE HOOK 01-410-54-00-5490 206.38INVOICE TOTAL: 206.38 *CHECK TOTAL: 206.38 532629 LOCALGOV TIM SCHLONEGER04272020 02/01/20 01 ANNUAL MEMBERSHIP RENEWAL 01-000-14-00-1400 1,200.00INVOICE TOTAL: 1,200.00 *CHECK TOTAL: 1,200.00 532630 MENLAND MENARDS - YORKVILLE49905-20 04/01/20 01 SCREWS, MARKING PAINT 79-790-56-00-5620 66.0902 SPRAY BOTTLES 79-790-56-00-5620 COVID-19 32.80INVOICE TOTAL: 98.89 *77985 03/12/20 01 SPRAY BOTTLES, BLEACH 01-210-56-00-5620 COVID-19 24.79INVOICE TOTAL: 24.79 *Page 22 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532630 MENLAND MENARDS - YORKVILLE78286 03/14/20 01 RX ARCH BEAM BLADES 01-210-56-00-5620 19.98INVOICE TOTAL: 19.98 *79092 03/23/20 01 PAINT PENS, CHISELS 01-410-56-00-5630 17.89INVOICE TOTAL: 17.89 *79100 03/23/20 01 ANT BAITS 01-410-54-00-5435 16.98INVOICE TOTAL: 16.98 *79185 03/24/20 01 GALVANIZING COMPOUND 01-410-54-00-5435 9.98INVOICE TOTAL: 9.98 *79194 03/24/20 01 BONDO, FILLER, TRUCK BED 79-790-56-00-5640 43.6202 LINER SPRAY, CHALK, FOAM ** COMMENT **03 BRUSHES, CHALK REEL ** COMMENT **INVOICE TOTAL: 43.62 *79205 03/24/20 01 SPRAY PAINT 01-210-56-00-5620 7.98INVOICE TOTAL: 7.98 *79255 03/25/20 01 CABLE TIES 51-510-56-00-5664 12.49INVOICE TOTAL: 12.49 *79259 03/25/20 01 DRILL BIT 01-410-56-00-5630 25.98INVOICE TOTAL: 25.98 *79329-20 03/26/20 01 PIPE 79-790-56-00-5640 5.74INVOICE TOTAL: 5.74 *CHECK TOTAL: 284.32 532631 MENLAND MENARDS - YORKVILLE79330 03/26/20 01 TEFLON TAPE, THREAD SEALANT, 23-216-56-00-5656 160.58Page 23 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532631 MENLAND MENARDS - YORKVILLE79330 03/26/20 02 GAS SUPPLY, DRYER OUTLET ** COMMENT **03 CONNECTOR, DRYER VENT, NIPPLES ** COMMENT **04 HOLE SAW CARBIDE, CAPS, TEES, ** COMMENT **05 METAL CLAMPS, ELBOWS, GAS ** COMMENT **06 VALVE ** COMMENT **INVOICE TOTAL: 160.58 *CHECK TOTAL: 160.58 532632 MENLAND MENARDS - YORKVILLE79349 03/26/20 01 CHANNELLOCKS, CONNECTOR 52-520-56-00-5630 33.14INVOICE TOTAL: 33.14 *79411 03/27/20 01 CONDUIT, CONNECTORS, COVERS, 23-216-56-00-5656 29.4402 SNAPSKRU KIT ** COMMENT **INVOICE TOTAL: 29.44 *79418 03/27/20 01 CONDUIT HANGER, SCREWS, 52-520-56-00-5620 20.2302 SCREWDRIVER SET ** COMMENT **INVOICE TOTAL: 20.23 *79448 03/27/20 01 BULBS 23-216-56-00-5656 5.99INVOICE TOTAL: 5.99 *79683 03/30/20 01 COUPLER 23-216-56-00-5656 3.98INVOICE TOTAL: 3.98 *79780 03/31/20 01 SOFTSOAP 52-520-56-00-5610 3.97INVOICE TOTAL: 3.97 *79874 04/01/20 01 TRIGGER TORCH KIT 51-510-56-00-5620 29.97INVOICE TOTAL: 29.97 *79878 04/01/20 01 EPOXY PUTTY, SANDPAPER 79-790-56-00-5640 13.99INVOICE TOTAL: 13.99 *Page 24 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532632 MENLAND MENARDS - YORKVILLE79881 04/01/20 01 GALVANIZING COMPOUND 01-410-54-00-5435 4.99INVOICE TOTAL: 4.99 *79884 04/01/20 01 PAIL, LAUNDRY BASKET, SPRAY 01-210-56-00-5620 COVID-19 54.8402 BOTTLES, BOUNCE SHEETS, SHOUT, ** COMMENT **03 LAUNDRY SOAP ** COMMENT **INVOICE TOTAL: 54.84 *79908 04/01/20 01 5 GALLON PAILS 01-210-56-00-5620 10.44INVOICE TOTAL: 10.44 *79920 04/01/20 01 SPRING SNAPS, EPOX, SCREWS, 79-790-56-00-5640 32.5502 BOLTS ** COMMENT **INVOICE TOTAL: 32.55 *80001 04/02/20 01 LOCK WASHERS, BOLTS, HINGE 79-790-56-00-5640 117.3702 STRAPS, NUTS, CASTERS, SCREW ** COMMENT **03 HOOKS ** COMMENT **INVOICE TOTAL: 117.37 *80089 04/03/20 01 WOOD PROTECTOR, CLOTH, CAR 79-790-56-00-5640 60.9002 WASH, POLY SPRAYER ** COMMENT **INVOICE TOTAL: 60.90 *80295 04/05/20 01 DISH SOAP 01-210-56-00-5620 COVID-19 11.98INVOICE TOTAL: 11.98 *80387 04/06/20 01 HOSE, TOOL BOX LINER, HOSE 01-210-56-00-5620 278.9202 REEL, MULTILEVEL WORKSHOP ** COMMENT **03 SHELF ** COMMENT **INVOICE TOTAL: 278.92 *80401 04/06/20 01 WASHERS, SCREWS, STUDS 01-210-56-00-5620 21.54INVOICE TOTAL: 21.54 *Page 25 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532632 MENLAND MENARDS - YORKVILLE80425 04/06/20 01 POWER STRIP 01-210-56-00-5620 COVID-19 29.99INVOICE TOTAL: 29.99 *80470 04/07/20 01 SHELVING RETURN CREDIT 01-210-56-00-5620 -34.99INVOICE TOTAL: -34.99 *80543 04/08/20 01 PAINT, ROLLERS, TAPE, TRAYS 01-210-56-00-5620 20.20INVOICE TOTAL: 20.20 *CHECK TOTAL: 749.44 532633 METROWES METRO WEST COG4291 03/09/20 01 02/27 BOARD MEETING-OLSON & 01-110-54-00-5415 80.0002 PURCELL ** COMMENT **INVOICE TOTAL: 80.00 *CHECK TOTAL: 80.00 532634 MIDWSALT MIDWEST SALTP450975 03/03/20 01 BULK ROCK SALT 51-510-56-00-5638 2,672.74INVOICE TOTAL: 2,672.74 *P451392 04/07/20 01 BULK ROCK SALT 51-510-56-00-5638 2,802.45INVOICE TOTAL: 2,802.45 *CHECK TOTAL: 5,475.19 532635 NEMRT NORTH EAST MULTI-REGIONAL271746 03/29/20 01 1911 CLASS ARMORER-MIKOLASEK 01-210-54-00-5412 330.0002 & MCMAHON ** COMMENT **INVOICE TOTAL: 330.00 *CHECK TOTAL: 330.00Page 26 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532636 NEOPOST QUADIENT FINANCE USA, INC030320-PR 03/03/20 01 POSTAGE MEER REFILL 79-000-14-00-1410 100.00INVOICE TOTAL: 100.00 *CHECK TOTAL: 100.00 532637 NICOR NICOR GAS00-41-22-8748 4-0320 04/02/20 01 03/02-04/02 1107 PRAIRIE LANE 01-110-54-00-5480 48.87INVOICE TOTAL: 48.87 *12-43-53-5625 3-0220 04/03/20 01 03/03-04/03 609 N BRIDGE 01-110-54-00-5480 62.33INVOICE TOTAL: 62.33 *15-41-50-1000 6-0320 04/03/20 01 03/02-04/02 804 GAME FARM RD 01-110-54-00-5480 286.81INVOICE TOTAL: 286.81 *15-64-61-3532 5-0320 04/02/20 01 03/02-04/02 1991 CANNONBALL TR 01-110-54-00-5480 41.52INVOICE TOTAL: 41.52 *20-52-56-2042 1-0320 03/31/20 01 02/28-03/30 420 FAIRHAVEN 01-110-54-00-5480 118.37INVOICE TOTAL: 118.37 *23-45-91-4862 5-0320 04/03/20 01 03/03-04/03 101 BRUELL ST 01-110-54-00-5480 121.12INVOICE TOTAL: 121.12 *91-85-68-4012 8-0320 04/03/20 01 03/02-04/02 902 GAME FARM RD 82-820-54-00-5480 1,078.57INVOICE TOTAL: 1,078.57 *CHECK TOTAL: 1,757.59 532638 OMALLEY O'MALLEY WELDING & FABRICATING19240 04/01/20 01 TUBE 79-790-56-00-5640 180.00INVOICE TOTAL: 180.00 *CHECK TOTAL: 180.00Page 27 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001614 ORRK KATHLEEN FIELD ORR & ASSOC.16187 04/02/20 01 MISC CITY LEGAL MATTERS 01-640-54-00-5456 7,062.7502 DOWNTOWN TIF MATTERS 88-880-54-00-5466 43.0003 EMERGENCY MATTERS 01-640-54-00-5456 COVID-19 1,773.7504 GAS-N-WASH MATTERS 90-144-00-00-0011 430.0005 KENDALL MARKETPLACE LOT 2 90-154-00-00-0011 150.5006 MEETINGS 01-640-54-00-5456 1,000.00INVOICE TOTAL: 10,460.00 *DIRECT DEPOSIT TOTAL: 10,460.00 532639 PARADISE PARADISE CAR WASH224070 03/03/20 01 MAR 2020 CAR WASH 79-795-54-00-5495 9.0002 MAR 2020 CAR WASH 79-790-54-00-5495 9.00INVOICE TOTAL: 18.00 *224095 04/02/20 01 MARCH 2020 CAR WASHES 01-220-54-00-5462 12.00INVOICE TOTAL: 12.00 *224106 04/02/20 01 MAR 2020 CAR WASHES 01-210-54-00-5495 46.00INVOICE TOTAL: 46.00 *224107 04/17/20 01 CHLORINE DIOXIDE DISINFECTING 01-210-54-00-5495 COVID-19 350.0002 BOMB USED ON 14 SQUADS ** COMMENT **INVOICE TOTAL: 350.00 *CHECK TOTAL: 426.00D001615 PIAZZA AMY SIMMONS040120 04/01/20 01 03/18-03/31 MOBILE EMAIL 01-120-54-00-5440 COVID-19 20.3202 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 20.32 *DIRECT DEPOSIT TOTAL: 20.32Page 28 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532640 PLANFILL PLANO CLEAN FILL723 04/03/20 01 MAR 2020 DUMPING 51-510-54-00-5462 150.00INVOICE TOTAL: 150.00 *CHECK TOTAL: 150.00 532641 R0001835 BRITTNIE & PAUL BREEN178448 04/09/20 01 T-BALL REGISTRATION REFUND 79-000-44-00-4404 COVID-19 235.00INVOICE TOTAL: 235.00 *CHECK TOTAL: 235.00 532642 R0001975 RYAN HOMES3141 LAUREN 04/03/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *3333 CALEDONIA 04/03/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *CHECK TOTAL: 10,000.00 532643 R0002221 GRACE COFFEE & WINE INC0001 04/08/20 01 SPRAY BOTTLES, HAND SANITIZER 01-220-56-00-5620 COVID-19 150.00INVOICE TOTAL: 150.00 *CHECK TOTAL: 150.00 532644 R0002340 PATTY DAW178375 04/03/20 01 BUNNY BREAKFAST REFUND 79-000-44-00-4402 COVID-19 24.00INVOICE TOTAL: 24.00 *CHECK TOTAL: 24.00Page 29 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532645 R0002341 KIWANIS CLUB OF YORKVILLE040820-TOP GOLF 04/08/20 01 PROFIT SPLIT FOR TOP 79-795-56-00-5606 1,260.0002 OUTING ** COMMENT **INVOICE TOTAL: 1,260.00 *CHECK TOTAL: 1,260.00 532646 R0002342 RYAN BOHR178395 04/06/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 400.00 532647 R0002343 CHRISTOPHER MEHOCHKO178392 04/06/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 200.00INVOICE TOTAL: 200.00 *CHECK TOTAL: 200.00 532648 R0002344 DEREK ZOOK178389 04/06/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 200.00INVOICE TOTAL: 200.00 *CHECK TOTAL: 200.00 532649 R0002345 ART STAFFORD178366 04/03/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 400.00 532650 R0002346 BRIAN FOSTERPage 30 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532650 R0002346 BRIAN FOSTER178372 04/03/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 350.00INVOICE TOTAL: 350.00 *CHECK TOTAL: 350.00 532651 R0002347 MATT O'CONNOR178368 04/03/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 400.00 532652 R0002348 PAUL VOGT178374 04/03/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 400.00 532653 R0002349 LEE BARKER178437 04/08/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 350.00INVOICE TOTAL: 350.00 *CHECK TOTAL: 350.00 532654 R0002350 STEPHANIE PETERSON178446 04/09/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402 COVID-19 155.00INVOICE TOTAL: 155.00 *CHECK TOTAL: 155.00 532655 R0002351 DAN TRANSIERPage 31 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532655 R0002351 DAN TRANSIER178471 04/13/20 01 T-BALL REGISTRATION REFUND 79-000-44-00-4404 COVID-19 30.00INVOICE TOTAL: 30.00 *CHECK TOTAL: 30.00 532656 RESPONSE RESPONSIVE NETWORKS SERVICES21801 04/06/20 01 JAN-MAR 2020 ENDPOINT 01-210-56-00-5635 105.0002 PROTECTION LICENSE RENEWALS ** COMMENT **INVOICE TOTAL: 105.00 *CHECK TOTAL: 105.00 532657 SFBCT SWFVCTCYV4Q2019 03/02/20 01 40% OF 4TH QTR 2019 CABLE 01-640-54-00-5475 25,251.5902 FRANCHISE PAYMENT OF ** COMMENT **03 $63,128.97 ** COMMENT **INVOICE TOTAL: 25,251.59 *CHECK TOTAL: 25,251.59 532658 SMITHERE SMITHEREEN PEST MANAGEMENT2158987 03/20/20 01 PEST CONTROL @ 610 TOWER 23-216-54-00-5446 88.00INVOICE TOTAL: 88.00 *CHECK TOTAL: 88.00D001616 SOELKET TOM SOELKE040920 04/09/20 01 MILEAGE REIMBURSEMENT TO DROP 52-520-54-00-5415 31.2802 TRUCK OFF AT MONROE EQUIPMENT ** COMMENT **03 IN JOLIET ** COMMENT **INVOICE TOTAL: 31.28 *DIRECT DEPOSIT TOTAL: 31.28Page 32 of 35 01-110ADMINISTRATION 11-111FOXHILLSSA 25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE 12-112SUNFLOWERESTATES 42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS 23-230CITY-WIDECAPITAL 72-720LANDCASH 89-890DOWNTOWNTIFII01-540HEALTH&SANITATION 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 04/20/20TIME: 10:52:28UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/28/2020CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532659 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-041120 04/11/20 01 MAR 2020 GASOLINE 01-210-56-00-5695 186.50INVOICE TOTAL: 186.50 *CHECK TOTAL: 186.50 532660 VITOSH CHRISTINE M. VITOSHCMV 1977 03/27/20 01 MARCH 2020 ADMIN HEARING 01-210-54-00-5462 200.00INVOICE TOTAL: 200.00 *CHECK TOTAL: 200.00 532661 WELDSTAR WELDSTAR01845590 03/24/20 01 CYLINDER RENTAL 01-410-54-00-5485 33.64INVOICE TOTAL: 33.64 *CHECK TOTAL: 33.64 532662 YOUNGM MARLYS J. YOUNG0111054005462 04/01/20 01 03/05/20 PUBLIC SAFETY MEETING 01-110-54-00-5462 61.7502 MINUTES ** COMMENT **INVOICE TOTAL: 61.75 *CHECK TOTAL: 61.75160,053.4711,300.92TOTAL CHECKS PAID:TOTAL ',5(&7DEPOSITS PAID:TOTAL AMOUNT PAID:171,354.39Page 33 of 35171,354.39 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,800.00 - 3,800.00 - 290.70 4,090.70 ADMINISTRATION20,110.09 - 20,110.09 2,246.29 1,484.24 23,840.62 FINANCE11,203.46 - 11,203.46 1,251.42 829.74 13,284.62 POLICE118,639.35 679.86 119,319.21 835.43 8,715.68 128,870.32 COMMUNITY DEV.19,119.68 - 19,119.68 2,135.67 1,402.33 22,657.68 STREETS15,831.02 - 15,831.02 1,768.33 1,148.14 18,747.49 WATER16,277.76 234.34 16,512.10 1,844.40 1,201.13 19,557.63 SEWER8,903.10 - 8,903.10 994.47 640.44 10,538.01 PARKS21,009.63 - 21,009.63 2,346.77 1,529.55 24,885.95 RECREATION14,299.78 - 14,299.78 1,511.74 1,054.97 16,866.49 LIBRARY16,972.03 - 16,972.03 1,176.64 1,267.19 19,415.86 TOTALS267,074.24$ 914.20$ 267,988.44$ 16,111.16$ 19,633.60$ 303,733.20$ TOTAL PAYROLL 303,733.20$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 17, 2020Page 34 of 35303,733.20$ ACCOUNTS PAYABLE DATE Manual City Check Register (Page 1)04/08/2020 3,550.00 City MasterCard Bill Register (Pages 2 - 10)04/25/2020 148,181.46 City Check Register (Pages 11 - 33)04/28/2020 171,354.39 SUB-TOTAL: $323,085.85 Bi - Weekly (Page 34)04/17/2020 303,733.20$ SUB-TOTAL: 303,733.20$ TOTAL DISBURSEMENTS: 626,819.05$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, April 28, 2020 PAYROLL Page 35 of 35 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2020-27 Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville City Council – April 28, 2020 Majority Approval Please see attached. Mayor John Purcell Name Department Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE GRANTING EMERGENCY POWERS TO THE MAYOR OF THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the United States Centers for Disease Control (CDC), the United States Department of Health and Human Services (HHS), and the World Health Organization (WHO) have each determined that SARS-CoV-2 virus causes the COVID-19 respiratory disease which is a new strain of coronavirus that had not been previously identified in humans and is easily spread from person to person causing serious illness or death; and WHEREAS, on January 31, 2020, the Secretary of HHS declared a public health emergency for the entire United States of America concerning COVID-19; on March 9, 2020, Governor Pritzker issued a disaster proclamation concerning the spread of COVID-19 in Illinois; and on March 13, 2020 President Trump declared a national emergency concerning the COVID- 19 pandemic; and WHEREAS, the Illinois Department of Public Health has now confirmed localized community person-to-person transmission of COVID-19 in Illinois, significantly increases the risk of exposure and infection to Illinois’ general public and creating an extreme public health risk in the City and throughout the State. As has been experienced around the world, the SARS- CoV-2 virus has the potential to infect large numbers of people in a short amount of time, placing extreme burdens on the health care system and the economy; and WHEREAS, in order to prevent the spread of COVID-19 in the City, and to protect the residents of the City from disease and death, the Mayor and City Council deem it to be in the best interest of the City’s residents, business owners, City officials and City staff to declare a State of Emergency and authorize the Mayor to undertake the actions hereinafter set forth deemed necessary to respond to this emergency; and Ordinance No. 2020-____ Page 2 WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-1-6, provides for the declaration of a state of emergency and the grant of extraordinary authority to the Mayor by ordinance passed by the City Council; and WHEREAS, the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, further provides for emergency local disaster declaration by the principal executive officer or his or her interim emergency successors, which is the Mayor in the case of the City. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. – RECITALS The foregoing recitals shall be and are hereby incorporated as findings of fact as if said recitals were fully set forth herein. Section 2. – LOCAL STATE OF EMERGENCY It is hereby found that the declaration of the Department of Health and Human Services and the proclamation of the Governor of the State of Illinois of the existence of a pending disaster collectively affirm there exists a State of Emergency in the City. Section 3. – ORDERS AUTHORIZED In the interest of public safety and welfare and to address the issues caused by the emergency, the Mayor is authorized to take the following actions during the State of Emergency: 1) Take all actions reasonably necessary to respond to the emergency; 2) Approve previously appropriated expenditures of the City for the purpose of continuing the operations of the City; 3) In the event the State of Emergency extends beyond the current fiscal year and a new budget has not been approved, the Mayor shall be authorized to approved new spending by the City during the existence of this State of Emergency; 4) Order the closing of all retail liquor stores, including taverns and private clubs or portions thereof wherein the consumption of intoxicating liquor and beer is permitted; 5) Order the discontinuance of the sale of alcoholic liquor by any wholesaler or retailer; Ordinance No. 2020-____ Page 3 6) Order the discontinuance of selling, distributing or giving away gasoline or other liquid flammable or combustible products in any container other than a gasoline tank properly affixed to a motor vehicle; 7) Order the discontinuance of selling, distributing, dispensing or giving away of any firearms or ammunition of any character whatsoever; 8) Take any and all actions authorized by the Illinois Emergency Management Agency Act, 20 ILCS 3305/1 et seq., and in particular those set out in Section 10 “Local Disaster Declarations” as may be made applicable to the City; 9) Suspend collective bargaining agreement terms other than compensation; 10) Authorize the delay or suspension of City programs or services, application deadlines, penalty or late payment provisions associated with payment of City fees, adjudication hearings, code enforcement, and zoning provisions; 11) Implement such emergency procedures as may be necessary for the preservation of the health and safety of City employees; 12) Execute contracts for the purchase of goods and services to respond to and recover from the COVID-19 pandemic; 13) Implement alternative staffing, protocols, and procedures for the City’s Police Department and Public Works Department; 14) Order a general curfew applicable to such geographical areas of the City or to the City as a whole, as deemed necessary in the interest of the public safety and welfare. 15) Cooperate and coordinate with all emergency operations of the County of Kendall, State of Illinois and all other local governments to best utilize the resources of all governments and agencies in the area to respond to the state of emergency. Section 4. – DURATION This Ordinance shall be in full force and effect until the first to occur, a declaration that the State of Emergency no longer exists or the first regular meeting of the City Council after the state of emergency has been declared. This Ordinance may be reinstated by the City Council at any regular meeting so long as the state of emergency remains. Ordinance No. 2020-____ Page 4 Section 5. – NOTICE A copy of this Ordinance shall be posted at City Hall, Police Department, Yorkville Public Library and at the Parks and Recreation offices. Section 6. This ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: 1) City Administrator and Budget Officer – Bart Olson, term of 1 year through 5-15-21 2) City Clerk – Lisa Pickering, term of 1 year through 05-15-21 3) City Treasurer and Director of Finance – Rob Fredrickson, term of 1 year through 05-15- 21 4) Director of Public Works – Eric Dhuse, term of 1 year through 05-15-21 5) Director of Parks and Recreation – Tim Evans, term of 1 year through 05-15-21 6) Building Inspector/Zoning Officer – Pete Ratos, term of 1 year through 05-15-21 7) City Engineer – Engineering Enterprises, Inc., term of 1 year through 05-15-21 8) City Attorney – Kathleen Field Orr, term of 1 year through 05-15-21 Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2020-28 Appointment of Department Heads City Council – April 28, 2020 Mayor John Purcell Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2020-29 Proclamation for Motorcycle Awareness Month City Council – April 28, 2020 None Mayor John Purcell Name Department UNITED CITY OF YORKVILLE Motorcycle Awareness Month Proclamation WHEREAS, safety is the highest priority for the highways and streets of our City and State; and WHEREAS, the great State of Illinois is proud to be a national leader in motorcycle safety, education and awareness; and WHEREAS, motorcycles are a common and economical means of transportation that reduces fuel consumption and road wear, and contributes in a significant way to the relief of traffic and parking congestion; and WHEREAS, it is especially meaningful that the citizens of our City and State be aware of motorcycles on the roadways and recognize the importance of motorcycle safety; and WHEREAS, the members of A.B.A.T.E. of Illinois, Inc. (A Brotherhood Aimed Toward Education), continually promote motorcycle safety, education and awareness in high school drivers’ education programs and to the general public in our City and State, presenting motorcycle awareness programs to over 120,000 participants in Illinois over the past five years; and WHEREAS, all motorcyclists should join with A.B.A.T.E. of Illinois, Inc. in actively promoting the safe operation of motorcycles as well as promoting motorcycle safety, education, awareness and respect of the citizens of our City and State; and WHEREAS, the motorcyclists of Illinois have contributed extensive volunteerism and money to national and community charitable organizations; and WHEREAS, during the month of May, all roadway users should unite in the safe sharing of the roadways within the United City of Yorkville and throughout the State of Illinois. NOW, THEREFORE, I, John Purcell, Mayor of the United City of Yorkville, in the great state of Illinois, in recognition of 33 years of A.B.A.T.E. of Illinois, Inc., and over 293,676 registered motorcyclists statewide, and in recognition of the continued role Illinois serves as a leader in motorcycle safety, education and awareness, do hereby proclaim the Month of May 2020 as Motorcycle Awareness Month in the United City of Yorkville, and urge all motorists to join in an effort to improve safety and awareness on our roadways. Dated this 28th day of April, 2020, A.D. ______________________________ John Purcell, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #1 Tracking Number CC 2020-30 Capital Project Update City Council – April 28, 2020 None Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects Water Treatment Plans 8/9 Media Replacement Contract has been awarded to Global Water Services, LLC. Construction has commenced. The project completion date is May 19th. 2019 RTBR The project is substantially complete. Final restoration will be addressed in the spring. East Orange Street Water Main Improvements The project is substantially complete. Final punch list items will be addressed in the spring. Planning/Design Projects Mill Road Reconstruction Final design is approximately 95% complete. ROW acquisition is complete. The railroad agreements are being finalized and should be to the City soon for consideration of approval. Utility relocates are underway. 2020 RTBR Contract has been awarded to Geneva Construction Co. pending budget review. The contract completion date is July 10th. Elizabeth Street Water Main Replacement Bids were received and will be reviewed at April 21st Public Works Committee Meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: April 2, 2020 Subject: Capital Improvement Projects Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number CC 2020-31 Bond/LOC Reduction Summary – March 31, 2020 City Council – April 28, 2020 Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through March 31, 2020. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 31, 2020 Subject: 2020 Bond/LOC Reduction Summary – To Date 31‐Mar‐202020 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance12/20/2019 Lot 6B ‐ Kendall Crossing (508 Center Parkway)XXX 10,980.00$ ‐$ 1/16/2020 Lot 4 ‐ Kendall Crossing (Holiday Inn Express)XXX 9,900.00$ 43,980.00$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #3 Tracking Number CC 2020-32 Elizabeth Street Water Main Improvements City Council – April 28, 2020 Reject all bids, delay project indefinitely See attached memo dated April 23, 2020. Bart Olson Administration Name Department Summary Consideration to delay the Elizabeth St Watermain Improvement project. Background The City has around $600,000 in the FY 21 water fund budget for the Elizabeth St Watermain Improvement project. This watermain is more than 60 years old and services over 24 homes directly, and many more indirectly. This project will improve fire protection and water quality but is not being done because of a health or safety risk. The project was bid out in Spring 2020, and bids are attached for your review. We were prepared to recommend approval (staff memo attached) of the contracts for work at the March 17th Public Works Committee meeting, which was cancelled at the start of the pandemic. Since then, the staff have held off on the recommendation for the agenda item while pandemic issues were addressed. Recommendation Because of the large price tag for the project, our desire to protect organization cash-flow, and the project’s lack of urgency as it relates to health, safety, or legal mandate, we recommend rejecting all bids and delaying the project indefinitely. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 23, 2020 Subject: Elizabeth St Watermain Improvements Bids were received, opened and tabulated for work to be done on the project at 10:00 a.m., March 6, 2020. Representatives of contractors bidding the project, Carri Parker (Purchasing Manager) and our firm were in attendance. A tabulation of the bids which includes the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2021 budget. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Superior Excavating Co., 424 San Carlos Road, Minooka, Illinois 60447 in the amount of $412,973.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 10, 2020 Subject: Elizabeth Street Water Main Improvements BIDS RECD 3/6/2020 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 TREE REMOVAL, 6-15 UNIT DIAMETER UNIT 10 50.00$ 500.00$ 25.00$ 250.00$ 35.00$ 350.00$ 75.00$ 750.00$ 50.00$ 500.00$ 2 TREE ROOT PRUNING EACH 1 250.00$ 250.00$ 110.00$ 110.00$ 500.00$ 500.00$ 500.00$ 500.00$ 200.00$ 200.00$ 3 CONNECTION TO EXISTING WATER MAIN, 6-INCH EACH 1 2,800.00$ 2,800.00$ 3,000.00$ 3,000.00$ 1,300.00$ 1,300.00$ 7,000.00$ 7,000.00$ 3,500.00$ 3,500.00$ 4 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 1 2,900.00$ 2,900.00$ 3,500.00$ 3,500.00$ 1,950.00$ 1,950.00$ 8,000.00$ 8,000.00$ 4,000.00$ 4,000.00$ 5 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 6-INCH LF 20 53.00$ 1,060.00$ 72.00$ 1,440.00$ 90.00$ 1,800.00$ 56.00$ 1,120.00$ 100.00$ 2,000.00$ 6 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 1,468 92.00$ 135,056.00$ 75.00$ 110,100.00$ 76.00$ 111,568.00$ 92.00$ 135,056.00$ 105.00$ 154,140.00$ 7 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH EACH 3 1,766.00$ 5,298.00$ 2,000.00$ 6,000.00$ 2,450.00$ 7,350.00$ 4,000.00$ 12,000.00$ 2,000.00$ 6,000.00$ 8 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 6 4,809.00$ 28,854.00$ 5,500.00$ 33,000.00$ 6,015.00$ 36,090.00$ 6,000.00$ 36,000.00$ 5,000.00$ 30,000.00$ 9 DUCTILE IRON FITTINGS LB 1,168 11.00$ 12,848.00$ 5.00$ 5,840.00$ 8.00$ 9,344.00$ 1.00$ 1,168.00$ 6.00$ 7,008.00$ 10 WATER MAIN PROTECTION, PVC C-900, 12-INCH LF 21 38.00$ 798.00$ 92.00$ 1,932.00$ 73.50$ 1,543.50$ 90.00$ 1,890.00$ 80.00$ 1,680.00$ 11 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 50 10.00$ 500.00$ 1.00$ 50.00$ 1.00$ 50.00$ 25.00$ 1,250.00$ 50.00$ 2,500.00$ 12 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 TON 50 10.00$ 500.00$ 1.00$ 50.00$ 1.00$ 50.00$ 5.00$ 250.00$ 50.00$ 2,500.00$ 13 FOUNDATION MATERIAL CY 25 5.00$ 125.00$ 1.00$ 25.00$ 61.00$ 1,525.00$ 10.00$ 250.00$ 30.00$ 750.00$ 14 EXPLORATORY EXCAVATION EACH 1 200.00$ 200.00$ 450.00$ 450.00$ 1,000.00$ 1,000.00$ 250.00$ 250.00$ 500.00$ 500.00$ 15 WATER SERVICE CONNECTION, 1-INCH EACH 24 1,600.00$ 38,400.00$ 1,800.00$ 43,200.00$ 970.00$ 23,280.00$ 3,000.00$ 72,000.00$ 1,500.00$ 36,000.00$ 16 WATER SERVICE PIPE, PEX, 1-INCH LF 680 18.00$ 12,240.00$ 31.00$ 21,080.00$ 49.50$ 33,660.00$ 23.00$ 15,640.00$ 30.00$ 20,400.00$ 17 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 2 1,000.00$ 2,000.00$ 1,200.00$ 2,400.00$ 2,000.00$ 4,000.00$ 2,500.00$ 5,000.00$ 2,000.00$ 4,000.00$ 18 VALVE BOX TO BE ABANDONED EACH 2 150.00$ 300.00$ 50.00$ 100.00$ 600.00$ 1,200.00$ 150.00$ 300.00$ 250.00$ 500.00$ 19 FIRE HYDRANT REMOVAL EACH 2 500.00$ 1,000.00$ 740.00$ 1,480.00$ 1,250.00$ 2,500.00$ 400.00$ 800.00$ 600.00$ 1,200.00$ 20 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 1 2,500.00$ 2,500.00$ 4,000.00$ 4,000.00$ 4,350.00$ 4,350.00$ 4,000.00$ 4,000.00$ 4,500.00$ 4,500.00$ 21 CULVERT REMOVAL AND REPLACEMENT, GALVANIZED CORRUGATED STEEL PIPE, 12-INCHLF 190 33.00$ 6,270.00$ 83.00$ 15,770.00$ 67.00$ 12,730.00$ 60.00$ 11,400.00$ 30.00$ 5,700.00$ 22 CULVERT REMOVAL AND REPLACEMENT, HDPE, 12-INCH LF 30 25.00$ 750.00$ 83.00$ 2,490.00$ 79.00$ 2,370.00$ 50.00$ 1,500.00$ 35.00$ 1,050.00$ 23 STORM INLET TYPE A, 2' DIA W/ TYPE 8 GRATE EACH 1 1,400.00$ 1,400.00$ 2,000.00$ 2,000.00$ 2,710.00$ 2,710.00$ 2,000.00$ 2,000.00$ 1,750.00$ 1,750.00$ 24 STORM SEWER, N-12 HDPE, 12-INCH LF 60 35.00$ 2,100.00$ 75.00$ 4,500.00$ 52.50$ 3,150.00$ 60.00$ 3,600.00$ 75.00$ 4,500.00$ 25 CONNECT TO EXISTING STORM MANHOLE EA 1 1,700.00$ 1,700.00$ 1,200.00$ 1,200.00$ 2,250.00$ 2,250.00$ 1,600.00$ 1,600.00$ 1,000.00$ 1,000.00$ 26 CULVERT REMOVAL LF 120 5.00$ 600.00$ 5.00$ 600.00$ 35.00$ 4,200.00$ 35.00$ 4,200.00$ 50.00$ 6,000.00$ UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 H. LINDEN & SONS SEWER 722 E. South Street, Unit D Plano, IL 60545 Plano, IL 60545 424 San Carlos Rd CONLEY EXCAVATING. INC.PERFORMANCE CONST & ENG 217 W. John Street SUPERIOR EXCAVATING CO.BID TABULATION ENGINEER'S ESTIMATE 1555 Gramercy Pl. Morris, IL 60450 Minooka, IL 60447 BID TABULATION ELIZABETH STREET WATER MAIN IMPROVEMENTS 52 Wheeler Road ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/6/2020 ITEM UNIT UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 H. LINDEN & SONS SEWER 722 E. South Street, Unit D Plano, IL 60545 Plano, IL 60545 424 San Carlos Rd CONLEY EXCAVATING. INC.PERFORMANCE CONST & ENG 217 W. John Street SUPERIOR EXCAVATING CO.BID TABULATION ENGINEER'S ESTIMATE 1555 Gramercy Pl. Morris, IL 60450 Minooka, IL 60447 BID TABULATION ELIZABETH STREET WATER MAIN IMPROVEMENTS 52 Wheeler Road 27 GRADING AND SHAPING DITCHES LF 80 18.00$ 1,440.00$ 20.00$ 1,600.00$ 15.00$ 1,200.00$ 20.00$ 1,600.00$ 20.00$ 1,600.00$ 28 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 9 30.00$ 270.00$ 100.00$ 900.00$ 500.00$ 4,500.00$ 200.00$ 1,800.00$ 900.00$ 8,100.00$ 29 SANITARY MANHOLE TO BE ADJUSTED EACH 1 417.00$ 417.00$ 1,000.00$ 1,000.00$ 1,700.00$ 1,700.00$ 500.00$ 500.00$ 900.00$ 900.00$ 30 SANITARY MANHOLE TO BE ADJUSTED WITH NEW FRAME AND LID - TYPE 1 EA 3 678.00$ 2,034.00$ 1,800.00$ 5,400.00$ 2,650.00$ 7,950.00$ 800.00$ 2,400.00$ 1,200.00$ 3,600.00$ 31 HOT-MIX ASPHALT PAVEMENT REMOVAL, FULL DEPTH SY 152 6.00$ 912.00$ 10.00$ 1,520.00$ 21.20$ 3,222.40$ 11.00$ 1,672.00$ 10.00$ 1,520.00$ 32 HOT-MIX ASPHALT PAVEMENT REMOVAL, 4-INCH SY 2,420 7.00$ 16,940.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 6.00$ 14,520.00$ 33 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, 2.5-INCH TON 350 86.00$ 30,100.00$ 80.00$ 28,000.00$ 78.75$ 27,562.50$ 75.00$ 26,250.00$ 95.00$ 33,250.00$ 34 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 1.5-INCH TON 210 99.00$ 20,790.00$ 91.00$ 19,110.00$ 90.30$ 18,963.00$ 86.00$ 18,060.00$ 105.00$ 22,050.00$ 35 PCC PAVEMENT REMOVAL AND REPLACEMENT SY 20 173.00$ 3,460.00$ 175.00$ 3,500.00$ 175.00$ 3,500.00$ 175.00$ 3,500.00$ 150.00$ 3,000.00$ 36 AGGREGATE SUBGRADE IMPROVEMENT CY 80 40.00$ 3,200.00$ 52.00$ 4,160.00$ 77.50$ 6,200.00$ 64.00$ 5,120.00$ 75.00$ 6,000.00$ 37 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 245 3.00$ 735.00$ 5.00$ 1,225.00$ 4.80$ 1,176.00$ 4.50$ 1,102.50$ 2.50$ 612.50$ 38 BITUMINOUS MATERIALS (PRIME/TACK COAT)LB 1,630 1.20$ 1,956.00$ 1.00$ 1,630.00$ 1.16$ 1,890.80$ 1.05$ 1,711.50$ 1.50$ 2,445.00$ 39 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 9 25.00$ 225.00$ 20.00$ 180.00$ 142.50$ 1,282.50$ 20.00$ 180.00$ 15.00$ 135.00$ 40 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 35 46.00$ 1,610.00$ 45.00$ 1,575.00$ 58.00$ 2,030.00$ 46.00$ 1,610.00$ 60.00$ 2,100.00$ 41 PCC DRIVEWAY REMOVAL AND REPLACEMENT SY 136 89.00$ 12,104.00$ 89.00$ 12,104.00$ 127.50$ 17,340.00$ 95.00$ 12,920.00$ 80.00$ 10,880.00$ 42 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SY 366 39.00$ 14,274.00$ 38.00$ 13,908.00$ 61.50$ 22,509.00$ 52.00$ 19,032.00$ 40.00$ 14,640.00$ 43 RETAINING WALL REMOVAL AND RESET EA 2 466.00$ 932.00$ 1,000.00$ 2,000.00$ 3,500.00$ 7,000.00$ 1,000.00$ 2,000.00$ 2,500.00$ 5,000.00$ 44 MAILBOX TO BE REMOVED AND RESET EACH 12 5.00$ 60.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 200.00$ 2,400.00$ 45 SIGN TO BE REMOVED AND RESET EACH 2 50.00$ 100.00$ 200.00$ 400.00$ 200.00$ 400.00$ 160.00$ 320.00$ 200.00$ 400.00$ 46 REPLACEMENT TREE, 2.5" CALIPER (MIN.), BALLED AND BURLAPPED EACH 1 500.00$ 500.00$ 680.00$ 680.00$ 750.00$ 750.00$ 600.00$ 600.00$ 700.00$ 700.00$ 47 RESTORATION SY 1,805 13.00$ 23,465.00$ 8.00$ 14,440.00$ 20.00$ 36,100.00$ 11.00$ 19,855.00$ 10.00$ 18,050.00$ 48 TRAFFIC CONTROL AND PROTECTION LS 1 1,500.00$ 1,500.00$ 25,000.00$ 25,000.00$ 6,000.00$ 6,000.00$ 39,000.00$ 39,000.00$ 15,000.00$ 15,000.00$ 49 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 15,000 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ TOTAL BASE BID (Items 1 - 49) 412,973.00 434,819.00 474,016.70 518,677.00 483,780.50$ % BELOW/ABOVE ENGINEER'S ESTIMATE -14.64%-10.12%-2.02%7.21% ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #4 Tracking Number CC 2020-33 Elizabeth Street Water Main Improvements – Construction Engineering Agreement City Council – April 28, 2020 See attached memo dated April 23, 2020. Bart Olson Administration Name Department Summary Consideration to delay the Elizabeth St Watermain Improvement project. Background The City has around $600,000 in the FY 21 water fund budget for the Elizabeth St Watermain Improvement project. This watermain is more than 60 years old and services over 24 homes directly, and many more indirectly. This project will improve fire protection and water quality but is not being done because of a health or safety risk. The project was bid out in Spring 2020, and bids are attached for your review. We were prepared to recommend approval (staff memo attached) of the contracts for work at the March 17th Public Works Committee meeting, which was cancelled at the start of the pandemic. Since then, the staff have held off on the recommendation for the agenda item while pandemic issues were addressed. Recommendation Because of the large price tag for the project, our desire to protect organization cash-flow, and the project’s lack of urgency as it relates to health, safety, or legal mandate, we recommend rejecting all bids and delaying the project indefinitely. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 23, 2020 Subject: Elizabeth St Watermain Improvements Elizabeth Street Water Main Improvements United City of Yorkville, IL Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the Scope of Services (Attachment B). Construction engineering will be provided for approximately 1,470 linear feet of 8-inch water main improvements including paving and drainage improvements on Elizabeth Street (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $48,600. The hourly rates for this project are shown in the attached 2019 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance : The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Elizabeth Street Water Main Improvements United City of Yorkville Professional Services Agreement Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2019 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2020. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Elizabeth Street Water Main Improvements United City of Yorkville, IL Professional Services Agreement - Construction Engineering Attachment B – Scope of Services CONSTRUCTION ENGINEERING 3.1 Construction Administration  Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes  Shop Drawing Review  Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices  Coordinate with City Services (Garbage, Mail, Etc.)  Review Engineering Plans, Specifications and Prepare Field Book  Prepare Pay Estimates and Change Orders  Gather certified payrolls and waivers of lien  Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings  Stake Proposed Water Main and Storm Sewer  Perform Post Construction Field Survey for Record Drawings  Prepare and Review Record Drawings 3.3 Observation and Documentation  Review Staked Water Main and Storm Sewer Layout  Take Pre-Construction Videos and Photos of Pre-Existing Conditions  Provide Resident Engineering Services for Construction  Coordinate Any Required Testing on Behalf of the City and Review Test Reports  Provide Quantity Tracking, Documentation and Daily Field Reports  Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate  Prepare Project Closeout Paperwork ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER ENGINEERMANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $208 $203 $153 $141 $197 $178 $153 $153 $141 $70CONSTRUCTION ENGINEERING3.1 Contract Administration4 24 14 5 - - - - - - 47 8,551$ 3.2 Construction Layout and Record Drawings- 1 2 - 4 - 24 - - - 31 4,969$ 3.3 Observation and Documentation- 4 210 4 - - - - - 1 219 33,576$ Construction Engineering Subtotal: 4 29 226 9 4 - 24 - - 1 297 47,096$ PROJECT TOTAL: 4 29 226 9 4 - 24 - - 1 297 47,096 Printing = -$ 42,566$ Mileage = 300$ 4,460$ Material Testing = 1,200$ -$ -$ 70$ DIRECT EXPENSES = 1,500$ 47,096$ 48,596$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2019\YO1913-P Elizabeth Street Water Main Improvements\PSA\Construction\[04. Attachment C - Level of Effort - Phase III.xlsx]Fee SummaryMarch 10, 2020ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FORATTACHMENT CELIZABETH STREET WATER MAIN IMPROVEMENTSUnited City of Yorkville, ILPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYEnvironmental Assessment = WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:123412341234123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2019\YO1913-P Elizabeth Street Water Main Improvements\PSA\Construction\[05. Attachment D - Project Schedule.xls]Schedule - March LettingProject Management & QC/QA PermittingMeeting(s) Bidding and ContractingDesign ConstructionAnticipated Schedule:Pre Construction Meeting 6/15/2020Construction Start 7/13/2020Completion Date 10/30/2020ATTACHMENT DANTICIPATED PROJECT SCHEDULEELIZABETH STREET WATER MAIN IMPROVEMENTSUNITED CITY OF YORKVILLE, ILMarch 10, 2020NovemberJuly August September2020LegendMarch April May June October GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GFGF GF GF GF GF GF GFGF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !( !( !( !( !( !(!(!(!(!(!(!(!(!(!( !( !( !( !( !( !(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!( !( 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WATER MAIN WATER IMPROVEMENT LIMITS ATTACHMENT E -LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2019 YO1913 YO1907_Elizabeth St.MXD H:\GIS\PUBLIC\YORKVILLE\2019\ MJT ³ 300 0 300150 Feet Attachment F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number CC 2020-34 Municipal Aggregation – Bid Award City Council – April 28, 2020 March 24, 2020 Renewed Municipal Aggregation Program Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Approval of a two-year municipal aggregation contract with MC Squared (MC2) Energy. Background Municipal aggregation, which is the process by which the City purchases electricity in bulk from an alternative supplier on behalf of residential and small business customers in Yorkville, was first implemented in the summer of 2012. According to the City’s broker at the time (NIMEC), over the course of the initial two-year aggregation term (beginning in August 2012), over 4,800 residential and small business accounts were enrolled in the program, saving an average of $429 per household or $1.982 million City-wide. At the time, these savings were made possible by the fact that ComEd was locked into a long-term electricity supply rate, so as electricity supply rates fell, municipalities were able to secure much lower rates through aggregation. Since that time the City has gone out to bid to renew the aggregation program in 2014, 2015, 2017 and 2018; however, the bids were rejected by City Council, as they did not yield any significant savings in comparison to the rates offered by ComEd and/or the bids contained burdensome individual-termination clauses rather than City-wide, City-controlled termination clauses. As noted on page 2 of the Electric Aggregation Bid Results report (Exhibit A) prepared by Progressive Energy, approximately half of all municipalities who implemented an aggregation program have returned residential and small business customers back to ComEd, as traditional aggregation programs continue to yield minimal or no savings. In light of this new reality regarding traditional aggregation, last month Progressive recommended that the City implement a new program that utilizes renewable power, which also meets the requirements of an EPA “Green Power Community”. Although there would be no direct savings to residents or small businesses enrolled in the program, the winning supplier would guarantee that those participating in the program would never pay more than the ComEd electric supply rate. Other benefits of the program include:  No early termination fees for leaving the program  Continue to receive one invoice from ComEd  Account holders may opt-out individually and choose a different 3rd party supplier at any time  Promotes the use of “Green Power”, which helps to support the development of renewable energy and reduces the carbon footprint associated with purchased electricity Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: April 22, 2020 Subject: Municipal Aggregation Bid Results and Contract Approval This program will also provide environmental and financial benefits to the Governmental Aggregator (i.e. City) as well, including:  The City would be promoting the use of “Green Power”, as the winning energy supplier would purchase Renewable Energy Certificates (REC’s) on behalf of the City, based on the amount of power consumed in Yorkville over the previous 12 months. Renewable Energy Certificates are proof that energy has been generated from renewable resources (solar, wind, hydroelectric, biomass, geothermal). Each REC represents the environmental benefit of one (1) megawatt hour (MWh) of renewable energy generation. These REC’s will be retired in the name of the City, thus qualifying Yorkville for the EPA’s Green Power Partnership Program  The City would receive a Civic Green Grant, provided by the winning supplier, in an amount initially anticipated between $30,000 to $50,000 annually. There are no restrictions on these grant proceeds, so they could be spent in any manner deemed appropriate by City Council In order to take advantage of this program, on March 24th Council approved an ordinance (2020-24) authorizing the renewal of the City’s aggregation program; and engaged Progressive Energy to solicit bids on the City’s behalf. Progressive went out to bid in early April and received responses from 7 different electric suppliers, before narrowing the field down to two - MC Squared Energy and Eligo Energy. A summary of their respective bids has been attached as Exhibit B. Based on the revised bid results from April 22nd, it is the recommendation of Progressive that the City approve the EPA Green Power Community Civic Grant Program bid from MC Squared Energy (highlighted in green on Exhibit B). Besides guaranteeing that customers will never pay more than the ComEd supply rate, MC Squared offers the highest Civic Community Grant amount of $72,000 for each year of the contract; which is $20,000 over the high end of the initial estimate ($50,000). MC Squared does reserve the right to cancel the program should the number of accounts they serve drop below 20%; however, this is extremely unlikely to happen, as Progressive has never seen more than 3% of total customers opt out from an aggregation program. Both companies do offer “Non-Green Power” (i.e. No Green REC’s) options, which pay a $3,000 to $4,000 civic grant premium over the “Green Power” options. However, these programs offer none of the environmental benefits of “Green Power”, as the electricity supply is sourced from more traditional means (e.g. coal, natural gas and nuclear). Assuming approval of the contract with MC Squared Energy, two informational letters are required by law to be sent to all eligible residential and small business customers notifying them of the program. The first letter would go out in June from the supplier (MC2 Energy) and would include an FAQ on the aggregation program (Exhibit C). The type of letter each resident or small business receives is dependent on their status with ComEd, as follows:  Exhibit C-1 – Opt Out Letter – explains program to eligible customers and how to opt out if they want  Exhibit C-2 – Opt In Letter – explains program to customers already with an alternate Supplier and how to Opt In  Exhibit C-3 - Stay with ComEd – explains program to those customers remaining with ComEd  Exhibit C-4 – Opt In Hourly – explains program to customers on hourly pricing and how to Opt In  Exhibit C-5 – Net Metering – explains program to customers on Net Metering and how to Opt In After the opt out period ends in July, Com Ed would send a second (final) letter to residents informing them their supplier is being changed to MC2 Energy. Once the enrollment and notifications are complete, Progressive estimates that the contract would begin on August 1st. Once the contract begins, the City will be immediately eligible to start receiving its Civic Grant proceeds, either in monthly installments or 50% up front, with the remainder paid out monthly (staff recommendation). A timeline of the implementation process has been provided by Progressive below: Recommendation To reiterate, MC Squared Energy is offering the City two choices for its municipal aggregation program. The first option is a “Green Power” initiative, where 5% of all electricity supplied is from renewable resources. This option would make the City eligible for a civic grant in the amount of $72,000 per year and designate it as a “Green Power Community” by the EPA. The second offering, while offering a higher civic grant amount of $75,000 per year, is a “Non-Green Power” option; as electricity is generated from more traditional sources (coal, natural gas and nuclear). Staff recommends approval of the attached contract with MC Squared Energy (Exhibit D) for a term of two-years; and opting for the “Green Power” option as explained above and highlighted by Progressive on Exhibit B.. Date Activity and Opt Out Schedule 5/1/20 Assumed date City signs contract 5/14/20 City sends MC2 all information necessary to create individual letterheads and outer envelopes 5/18/20 MC2 receives updated address lists and account numbers from City 5/20/20 MC2 orders letterhead and outer envelopes from mailing house 5/27/20 MC2 sends draft mailing packets to City for approval 6/3/20 City approves the final mailing proofs; MC2 sends to mailing house for printing 6/10/20 Customer Notification Letters - Resident will receive one Supplier Letter Based on their Service Type with ComEd and Program Eligibility 7/1/20 Opt Out Due Date 7/2/20 MC2 processes account numbers for enrollment or drop 7/9/20 DASR dates (Enrollments for meter cycles 1) 7/10/20 ComEd sends Supplier Notification Letter 7/30/20 First meter cycle start for the new price (Aug meter cycle 1) 1 Electric Municipal Aggregation Bid Results & Recommendation - Program Guidelines City of Yorkville Prepared for: Rob Fredrickson By: Chris Childress Date: April 23, 2020 Office (630) 882-6100 Fax (630) 882-6132 Mobile (630) 800-0173 Email chris@savewithprogressive.com www.savewithprogressive.com Website www.saviewithprogressive.com 2 Due to structural changes on how ComEd handles “Capacity Charges” around 50% of Cities and Villages have returned residents back to ComEd tariffed service because of either very low or no savings position for residential customers. City of Yorkville is part of this 50%. Progressive Energy checks pricing options every three months and has not been able to find any suppliers with lower rates than ComEd. Post Aggregation Problems Some retail energy providers are using nefarious sales tactics to push their electricity supply products to residents within communities that have not renewed their aggregation programs. Many of these electric suppliers put residents on low prices “teaser rates” for three months and then flip them to programs that are 30%-40% higher than ComEd. In City of Yorkville, we have seen: • Unregistered door-to door sales • Hard sales telemarketers The good news is Illinois recently passed a new law to try and rein in some of the nefarious predatory marketing that Illinois has experienced. In addition, the Illinois Attorney General’s office recently filed suit against Major Energy and is investigating other nefarious energy suppliers. Traditional Aggregation Prices: ComEd ComEd’s Current Price to Compare ComEd Price per kWh Suppliers 12 months Price per kWh Suppliers 24 months Price per kWh Suppliers 36 months Price per kWh October 1, 2019 – May 31, 2020 $0.07207 June 1, 2020 - September 30, 2020 Expected Price $0.06204 to $0.06504 October 1, 2020 – May 31, 2020 Expected Price $0.07105 Weighted Average Expected Price $0.06656 $0.0657 $0.06812 $0.06905 As you can see from table above, we are not expecting any savings for the Yorkville residents. New Program Recommendation: EPA Green Power Community and CIVIC Grant Program Program Specifics: 1. Not a savings program but does guarantee that participating residents a. Never pay more than ComEd tariff rate b. Never pay early termination fee if they leave program c. Residents continue to receive one invoice from ComEd d. Residents may continue to choose a different 3rd party supplier at any time. e. City Becomes an EPA Green Power Community 2. Approximately 68.2% of eligible residents will receive electric supply from ComEd and other 31,8% from an electric supplier. Both groups however, will have exactly the same price and be billed on ComEd’s invoice 3 Benefits to City of Yorkville - Governmental Aggregator 1. City of Yorkville Becomes a EPA Green Power Community a. Energy Supplier will purchase Renewable Energy Certificates (RECs) in the City of Yorkville name i. Option to purchase 100% at additional cost. REC’s retired in City of Yorkville name. b. Qualifies City of Yorkville for EPA’s Green Power Community Program. c. Energy Supplier will coordinate EPA application process for City of Yorkville d. Metro Mayors Greenest Region Compact (GRC2) 2. Helps keep the unregister door-to-door and telemarketers away from City of Yorkville 3. Civic Contribution anticipated to be $65,000 per year. No spending restrictions. Top Two Suppliers and Bid Responses for Electric Aggregation Civic Grant Program – EPA Green Community Program * Recommended Civic Grant & EPA Program Supplier Highlighted *MC Squared Energy Eligo Energy ComEd price match guarantee including Purchased Electric Adjustment (Customer will never pay more than ComEd price) Yes Yes *City of Yorkville EPA Green Power Community Civic Grant Program *$72,000 (Year 1) $72,000 (Year 2) $68,000 (Year 1) $68,000(Year 2) Guaranteed Payment Regardless of Opt Out NO Can Adjust if <20% Stay YES How is the Civic Grant Paid? 50% Up Front – Balance Monthly Monthly or Lump Sum Each Year 5% Discount Total Residential & Small Commercial Customers Total Annual usage (kWh) Customers with Alternative Electric Suppliers Annual Usage with Alternative Suppliers (kWh) Eligible customers (excludes ARES, Hourly, NM) Annual Usage of eligible customers Number of Customer to be Enrolled W/Supplier Number of Customer Remaining with ComEd Total Annual kWh of Customers Enrolled % of Customers that will Join with Supplier % of Customers that will Stay with ComEd Average Annual kWh 7,721 69,838,000 1,187 11,517,000 6,321 56,737,000 2,007 4,314 18,450,000 31.8% 68.2% 9,045 Residents and small business may opt out or opt in at any time with no fee? Yes Yes Start Month July/Aug 2020 July/Aug 2020 Contract sign date Late - April Late - April 4 SupplierEstimated Price To Beat - 6.500 (Jun 2020-Sept 2020)Price Match Guarantee?Can City Send Customers Back To ComEd?Amount of Civic Grant That Includes 100% Green REC's to Qualify City as EPA Green Power Community? Amount of Civic Grant That Includes Required Green REC's to Qualify City as EPA Green Power Community? Non Green Grant AmountEarly Termination Fee if Customer Elects to Cancel Billed On ComEd BillExperience with Governmental Aggregation Civic Grant & Green Power OptionsConstellation1 yr. = 6.920 2 yr. = 7.030 3 yr. = 7.010NONONONENONENONENONEYES33 Total 14 are in IllinoisYes, Upon Request (will however increase price)Dynegy (Homefield) Energy1 yr. = 6.914 2 yr. = 6.964 3 yr. = 6.828NONONONENONENONENONEYES255 Illinois communitiesYes, Upon Request (will however increase price)Eligio Energy IL LLC1 yr. = 6.759 2 yr. = 6.878 3 yr. = 7.120YES. Will match ComEd’s pricing or, at its option, return participants back to ComEd NONONENONENONENONEYES30 Illinois CommunitiesYes, Upon Request (will however increase price)MC Squared Energy Services1 yr. = 6.890 2 yr. = 6.890 3 yr. = 6.890NONONONENONENONENONEYESCurrently-4 had up to 31 communities in Illinois Yes, Upon Request (will however increase price)AEP Energy1 yr. = 6.657 2 yr. = 6.812 3 yr. = 6.731NONONONENONENONENONEYES12 communities in Illinois Yes, Upon Request (will however increase price)MidAmerican Energy1 yr. = 7.040 2 yr. = 7.200 3 yr. = 7.330NONONONENONENONENONEYES32 Illinois CommunitiesYes, Upon Request (will however increase price)Nordic Energy1 yr. = 6.920 2 yr. = 6.990 3 yr. = 7.050NONONONENONENONENONEYES7 Illinois CommunitiesYes, Upon Request (will however increase price)Eligio Energy IL LLC1 Yr - ComEd Price Match 2 yr - ComEd Price MatchYESYES$43,274 $43,274$68,000 $68,000$72,000 $72,000NONEYES30 Illinois CommunitiesINCLUDEDMC Squared Energy Services1 Yr - ComEd Price Match 2 yr - ComEd Price MatchYESYES$20,000 $20,000$72,000 $72,000$75,000 $75,000NONEYESCurrently-4 had up to 31 communities in Illinois INCLUDEDCity of Yorkville, IL - Municipal Aggregation FINAL Bid Results (All Eligible Bidders) April 22, 2020 5 The following communities have recently joined this type of program with MC Squared Energy or Eligo Energy: Clarendon Hills Gurnee Elmhurst Oswego Palos Park Oak Lawn Oak Park Orland Park LaGrange Park Round Lake Beach South Barrington South Elgin Sycamore Tinley Park Wood Dale Arlington Heights Aurora Franklyn Park Progressive Energy Group is the Aggregation consultant for the following communities: Aurora Township Big Rock Burlington Cortland DePue Hinckley Kendall County Kirkland Malta Marseilles Maple Park Newark Oak Lawn Plano Sandwich Shabbona Somonauk Waterman Tiskiwa Aurora PROGRAM FAQs 1. What is the ComEd rate? The non-summer ComEd rate will be 7.175¢ +/- 0.5¢ for the term January 2020 to May 2020. This rate is comprised of electricity supply and transmission services. The Purchased Electricity Adjustment (PEA) is also included but it varies monthly by +/- 0.5¢. The same ComEd rate, including the PEA charge or credit, will be charged to all participants in the City of Yorkville Green Power Aggregation Community, whether enrolled with MC Squared or whether receiving supply service via ComEd. To learn more about electric rates, visit www.pluginillinois.org , a website created by the Illinois Commerce Commission to inform ratepayers. 2. Where does renewable energy come from? Wind generation sites are the primary source of renewable green energy in the Midwest, followed by solar, hydro, and methane gas from landfills. Nuclear and natural gas are not considered a renewable green resource for power generation. 3. If we buy renewable energy, will our homes be powered by the actual electricity that is generated by windmills, solar, hydro, etc.? The power grid maintained by ComEd that serves your community cannot route specific power directly to your home. Those who purchase renewable power typically pay a premium to support renewable resources through the purchase of Renewable Energy Certificates (RECs). RECs support the development and sustainability of companies that generate renewable green energy. 4. How can we be certain we are buying green / renewable power? When a power supplier sells a “renewable green energy” product in the marketplace, that supplier is required to purchase and retire RECs to support their green product. MC Squared will document and report those transactions in the Midwest Renewable Energy Tracking System (M-RETS). 5. Are RECs legitimate? Yes. RECs represent the benefits and attributes of renewable green energy. As renewable facilities generate energy, the generators sell the RECs, which are numbered within an audited tracking system. RECs may only be used once and then must be retired. Anyone who claims they purchase renewable power either has on-site renewable generation such as solar panels or a windmill directly hooked up to their home. 6 6. How can I enroll in the program? If you are an eligible residential or small commercial account, you will receive a letter indicating that you do not need to do anything to be a participant in the City of Yorkville Green Power Aggregation; you will automatically be enrolled unless you take action to opt out of the program. The notice will detail whether your account will be switched to ComEd or to MC Squared. 7. What is an eligible resident or small commercial account? Any resident or small commercial account who is currently taking electricity supply from ComEd is eligible and will be automatically enrolled. Any resident or small commercial account that has switched to an Alternative Retail Electric Supplier (ARES), enrolled in ComEd’s Residential. If you are participating in a Real-Time Pricing (RRTP) program or enrolled as a net metering customer, you can opt in to the program. You must also have a residence or business located within the City limits. 8. What if I don’t want to participate? You may opt out before the program begins and there are no termination fees if you opt out after the program has begun. 9. Will I get two bills, one from ComEd and another from the new supplier? No. ComEd will continue to bill you for electric supply, delivery and taxes. 10. Whom do I call if I have service problems? Always call ComEd with reports of outages or downed power lines at 800-334-7661. For questions about your supply, you can call the customer service number for MC Squared. This will be listed under “Electric Supply Services” on your ComEd bill. 11. If I am automatically enrolled in the program now, can I leave the program at any time? Yes, you can leave the program and move your account back to ComEd or another Retail Alternative Supplier at any time throughout the entire duration of the program and there are no early termination fees for doing so. 12. I am enrolled in low-income assistance program. Will that be affected? No. If you currently receive assistance via PIPP or LIHEAP, that status will not change and you can continue to get these benefits for your ComEd bill. 13. I’m on ComEd’s budget billing plan. Will that change? Can I still have my payment automatically deduced from my checking account as I do now? Your participation in the budget billing plan won’t change. The way you pay your ComEd bill will not change. 14. Will someone come to my home or call to sign me up? No. If someone calls or visits your home claiming to be the City’s power supplier you may file a complaint with the ICC at http://www.icc.illinois.gov/consumer/complaint. For more information about energy supply choices, visit the ICC site at pluginillinois.org. For questions about your electric account, do not call City Hall; call City of Yorkville’s aggregation program supplier, MC Squared. If you need additional assistance please contact the City’s energy consultant Progressive Energy Group at 630- 882-6100. To report an electrical outage or billing questions call ComEd at 800-334- 7661. 7 Municipal Aggregation Revised Bid Results - 04-22-2020 MC Squared Energy Eligo Energy ComEd price match guarantee including Purchased Electric Adjustment (Customer will never pay more than ComEd price) Yes Yes City of Yorkville EPA Green Power Community Civic Grant Program ORIGINAL BID Renewable Energy Credit % Required by EPA $37,500 (Year 1) $37,500 (Year 2) $54,097 (Year 1) $54,097 (Year 2) City of Yorkville Civic Grant Program (No Green REC’s) ORIGINAL BID $65,000 (Year 1) $65,000 (Year 2) $57,240 (Year 1) $57,240 (Year 2) City of Yorkville EPA Green Power Community Civic Grant Program FINAL BID Renewable Energy Credit % Required by EPA $72,000 (Year 1) $72,000 (Year 2) FINAL BID $68,000 (Year 1) $68,000 (Year 2) FINAL BID City of Yorkville Civic Grant Program (No Green REC’s) FINAL BID $75,000 (Year 1) $75,000 (Year 2) FINAL BID $72,000 (Year 1) $72,000 (Year 2) FINAL BID Guaranteed Payment Regardless of Opt-Out NO If the number of accounts served by MC2 during the program drops below 20%, they reserve right to end the program moving forward. This has never happened before. YES How is the Civic Grant Paid? Option 1 = Monthly Option 2 = 50% upfront (each year) remaining payments monthly Option 1 = Monthly Option 2 = 100% upfront (each year) with 5% discount Start Month ASAP We anticipate July or August 2020 depending on meter read schedule ASAP We anticipate July or August 2020 depending on meter read schedule Contract sign date Late - April Late - April Electric Supply Price The price is equal to ComEd’s basic service tariff rate including the published Purchased Electricity Charge, Transmission Service Charge and Purchased Electricity Adjustment for each applicable month. The program will start on Month 2020 ComEd meter read and continue through your Month 2022 meter read. Contact mc2 For questions regarding the Electric Aggregation Program, please contact mc2 first before contacting the City. MC Squared Energy Services, LLC 175 West Jackson Blvd, Suite 240 Chicago, IL 60604 Email: Yorkville@mc2energyservices.com Phone: 1-8XX-XXX-XXXX The United City of Yorkville has selected MC Squared Energy Services, LLC (mc2) to administer a Green Electric Aggregation Program. The selection of mc2 ensures that the power supply cost for participating residential and small business customers will not be greater than the ComEd basic service tariff rate while providing the City with electricity supply and Renewable Energy Certificates; plus provide the City with a reserve fund at no increased cost to the City or its residents. In addition, this new Green Electric Aggregation Program enables the United City of Yorkville to be designated an EPA Green Power Partner Community. For more information on the program visit: www.Yorkville.il.us What is electric aggregation? On August 10, 2009, Governor Quinn signed into law Public Act 096-0176, which allows municipalities to arrange for the provision of electric to residential and small commercial retail customers by alternative electric suppliers (i.e. suppliers other than ComEd). Under this law, the municipality may seek bids for the provision of aggregate electric supply services to their residents and small businesses. Who is eligible to participate? Eligible residential requirements: All residents located in the United City of Yorkville that are receiving electric supply service from ComEd are eligible to participate. Eligible business requirements: All small businesses located in the United City of Yorkville that are receiving electric supply service from ComEd, with a ComEd designated annual usage of 15,000 kWh or less, are eligible to participate. What is the electric supply price for the program? The price will equal to the ComEd’s basic service tariff rate including the Published Purchased Electricity Charge, Transmission Service Charge and Purchased Electricity Adjustment charge. This price can change month to month. A historical price from last 12 months can be found at www.mc2energyservices.com/IL/HistoricalPricingPTC/P Can you explain how enrollment is handled? Eligible residential or small business customers will receive a letter in the United City of Yorkville Green Electric Aggregation Program Who is MC Squared Energy Services? MC Squared Energy Services, LLC (mc²) is a certified, retail electric-service provider headquartered in Chicago. MC Squared Energy Services, LLC is a wholly owned subsidiary of Wolverine Holdings. For more information on the company, visit our website at www.mc2energyservices.com. Summary of Benefits: • Supports renewable generators. • Supports reduction of harmful emissions. • No rate risk; electricity supply price is equal to ComEd published rates. • City receives designation as an EPA Green Power Partner Community. • Contribution to the City’s reserve fund. • Residents and small businesses may opt out at any time. • Achieves a strategic objective of the Metropolitan Mayors Caucus Greenest Region Compact. mail from the City regarding the action required to participate in the program. There are two types of letters (letter type is specified on the top of your letter): 1) Aggregation Notice Letter - Customers receiving this letter will be enrolled automatically to receive electric supply from mc2 unless they choose to opt out by following the instructions in the letter. 2) Informational Content Letters – These types of Letters are informational only. If customers do want electric supply from mc2, customers can Opt In online at mc2energyservices.com/special (entering the promo code Yorkville) or by calling 1-xxx-xxx-xxxx Monday through Friday, 8 a.m. to 5 p.m. What will change on my electric bill if I’m enrolled? You will continue to receive a single bill from ComEd each month. “MC Squared Energy Services” will be designated as your supplier in the “Supply” section of your ComEd bill. ComEd will continue to bill you for distribution services and taxes. Payments should still be sent to ComEd at the address provided. There is no impact to ComEd services such as Budget Billing, Peak Time Savings and/or financial assistance. Will I receive notification of the supplier change? ComEd will always mail a confirmation letter indicating a service change whether you switch to mc2 or return to ComEd supply service. What if I have already switched to an Alternative Retail Electricity Supplier (ARES)? If you have already switched to an Alternative Retail Electricity Supplier (ARES), you can still opt in to the program. See above for enrollment directions. You should always check with your current provider to better understand any restrictions or policies that may apply. Is there an early termination fee? There is no termination fee; only obligated to pay for services rendered under the contract until your service is terminated. Will my electric service be disrupted when I switch? No, there will be no disruption in service. You will continue to receive the same electric service through the same transmission and distribution system currently operated by ComEd. The switch to mc2 is seamless. What happens at the end of the program term? At the end of the term, if the City decides to end the program, all accounts served by mc2 will be returned to ComEd service. Month XX, 2020 Customer Mailing Information RE: United City of Yorkville Green Electric Aggregation Program ComEd Service Address: Customer premise address ELECTRIC AGGREGATION NOTICE Dear Resident or Small Business Owner: The United City of Yorkville (“the City”) is pleased to inform you that the City is continuing its electric aggregation program that was suspended in 2014. With new market conditions, the City has secured a GREEN aggregation alternative and selected MC Squared Energy Services, LLC (“mc2”), to serve the City with electricity supply and Renewable Energy Certificates (“RECs”). mc2 will provide eligible residents and small businesses with an electricity supply price equal to the ComEd rate for a 24-month term beginning with the Month 2020 meter read cycle. This new Green Electric Aggregation Program enables the City to be designated an EPA Green Power Partner Community plus provides the City with a reserve fund at no increased cost to the City or its residents. You are not required to do anything to participate in the City’s Green Electric Aggregation Program. mc2 will automatically process your enrollment and acquire RECs on behalf of the City, based on your historical electricity consumption. You will not pay more than the ComEd rate. There are no enrollment fees or early termination fees. Opt-Out Option: You have twenty-one (21) days from the postmark date on this notice to opt out. You may opt out by calling 1-8XX-XXX-XXXX, Monday through Friday 8 a.m. to 5 p.m. or returning the enclosed card by Month XX, 2020. If you do not opt-out of the City’s Green Electric Aggregation Program, you will be deemed to have authorized and agreed to your enrollment in the electric aggregation program, and to have your electricity service with mc2 under the enclosed Terms and Conditions and the Uniform Disclosure Statement. For information on the ComEd tariff rate, please visit www.pluginillinois.org; the Illinois Commerce Commission website for free consumer information. Billing and Service: Your billing and service will remain the same. You will continue to receive a monthly invoice from ComEd. ComEd continues to be responsible for the wires, poles, and all emergencies, including outage restoration. For more information, email Yorkville@mc2energyservices.com or call 1-8XX-XXX-XXXX, Monday through Friday, 8 a.m. to 5 p.m. We encourage you to contact mc2 first before contacting the City with any questions. Please beware: any solicitor who comes to your door or calls on the phone asking you to switch to a supplier is not associated with the City of Yorkville, mc2, or ComEd. Sincerely, United City of Yorkville Enclosures Month XX, 2020 Customer Mailing Information RE: United City of Yorkville Green Electric Aggregation Program ComEd Service Address: Customer premise address ELECTRIC AGGREGATION - OPT IN NOTICE Dear Resident or Small Business Owner: The United City of Yorkville (“the City”) is pleased to inform you that the City is continuing its electric aggregation program that was suspended in 2014. With new market conditions, the City has secured a GREEN aggregation alternative and selected MC Squared Energy Services, LLC (“mc2”), to serve the City with electricity supply and Renewable Energy Certificates. mc2 will provide eligible residents and small businesses with an electricity supply price equal to the ComEd published tariff rate for a 24-month term beginning with the Month 2020 meter read cycle. This new Green Electric Aggregation Program enables the City to be designated an EPA Green Power Partner Community plus provides the City with a reserve fund at no increased cost to the City or its residents. This notice is informational only. Your electric utility has informed us that you are currently served or have chosen to be served by another competitive retail electric supplier. If you want to continue to receive service from your chosen electricity supplier, you do not need to take additional action. However, if you wish to be served by mc2 as your electricity provider within the City’s Green Electric Aggregation Program, you must take action. You may enroll online by visiting www.mc2energyservices.com/special (entering the promo code Yorkville) or by calling 1-8XX-XXX-XXXX Monday through Friday, 8 a.m. to 5 p.m. There is no enrollment or early termination fees. For more information, email Yorkville@mc2energyservices.com or call 1-8XX-XXX-XXXX, Monday through Friday, 8 a.m. to 5 p.m. We encourage you to contact mc2 first before contacting the City with any questions. Please beware: any solicitor who comes to your door or calls on the phone asking you to switch to a supplier is not associated with the City of Yorkville, mc2, or ComEd. Sincerely, United City of Yorkville Month XX, 2020 Customer Mailing Information RE: United City of Yorkville Green Electric Aggregation Program ComEd Service Address: Customer premise address REMAIN AT COMED: INFORMATIONAL CONTENT; NO ACTION REQUIRED Dear Resident or Small Business Owner: The United City of Yorkville (“the City”) is pleased to inform you that the City is continuing its electric aggregation program that was suspended in 2014. With new market conditions, the City has secured a GREEN aggregation alternative and selected MC Squared Energy Services, LLC (“mc2”), to serve the City with electricity supply and Renewable Energy Certificates. mc2 will provide eligible residents and small businesses with an electricity supply price equal to the ComEd published tariff rate for a 24-month term beginning with the Month 2020 meter read cycle. This new Green Electric Aggregation Program enables the City to be designated an EPA Green Power Partner Community plus provide the City with a reserve fund at no increased cost to the City or its residents. This notice is informational only. Your electricity supply service will remain with ComEd, and you do not need to do anything at this time. One of the benefits of the program is that you do not need to receive electricity supply from mc2 to be counted in the City’s Green Electric Aggregation Program. However, if you still wish to be served by mc2 as your electricity provider within the City’s Green Electric Aggregation Program, you can enroll online by going to www.mc2energyservices.com/special (entering the promo code Yorkville) or by calling 1-8XX-XXX-XXXX , Monday through Friday, 8 a.m. to 5 p.m. There is no enrollment or early termination fees. For more information, email Yorkville@mc2energyservices.com or call 1-8XX-XXX-XXXX, Monday through Friday, 8 a.m. to 5 p.m. We encourage you to contact mc2 first before contacting the City with any questions. Please beware: any solicitor who comes to your door or calls on the phone asking you to switch to a supplier is not associated with the City of Yorkville, mc2, or ComEd. Sincerely, United City of Yorkville Month XX, 2020 Customer Mailing Information RE: United City of Yorkville Green Electric Aggregation Program ComEd Service Address: Customer premise address HOURLY: INFORMATIONAL CONTENT ONLY Dear Resident or Small Business Owner: The United City of Yorkville (“the City”) is pleased to inform you that the City is continuing its electric aggregation program that was suspended in 2014. With new market conditions, the City has secured a GREEN aggregation alternative and selected MC Squared Energy Services, LLC (“mc2”), to serve the City with electricity supply and Renewable Energy Certificates. mc2 will provide eligible residents and small businesses with an electricity supply price equal to the ComEd published tariff rate for a 24-month term beginning with the Month 2020 meter read cycle. This new Green Electric Aggregation Program enables the City to be designated an EPA Green Power Partner Community plus provides the City with a reserve fund at no increased cost to the City or its residents. This notice is informational only. Your electric utility has informed us that you are currently a participant in their hourly supply program called Rate RRTP (Residential Real Time Pricing). If you wish to participate in the City’s Green Electric Aggregation Program, you must take action. You can enroll at www.mc2energyservices.com/special (entering the promo code Yorkville) or call 1-8XX-XXX-XXXX Monday through Friday, 8 a.m. to 5 p.m. Savings, if any, will vary for previous ComEd hourly (Rate RRTP) customers when switching to the Aggregation program depending on your usage patterns. In addition, you may be prevented from leaving the ComEd hourly supply program by the terms and conditions of ComEd’s Rate RRTP program. If you do leave the ComEd hourly program, you will be precluded from joining the ComEd Hourly program for 12 months. For more information, email Yorkville@mc2nergyservices.com or call 1-8XX-XXX-XXXX, Monday through Friday, 8 a.m. to 5 p.m. We encourage you to contact mc2 first before contacting the City with any questions. Please beware: any solicitor who comes to your door or calls on the phone asking you to switch to a supplier is not associated with the City of Yorkville, mc2, or ComEd. Sincerely, United City of Yorkville Month XX, 2020 Customer Mailing Information RE: United City of Yorkville Green Electric Aggregation Program ComEd Service Address: Customer premise address NET METERING: INFORMATIONAL CONTENT ONLY Dear Resident or Small Business Owner: The United City of Yorkville (“the City”) is pleased to inform you that the City is continuing its electric aggregation program that was suspended in 2014. With new market conditions, the City has secured a GREEN aggregation alternative and selected MC Squared Energy Services, LLC (“mc2”), to serve the City with electricity supply and Renewable Energy Certificates. mc2 will provide eligible residents and small businesses with an electricity supply price equal to the ComEd published tariff rate for a 24-month term beginning with the Month 2020 meter read cycle. This new Green Electric Aggregation Program enables the City to be designated an EPA Green Power Partner Community plus provide the City with a reserve fund at no increased cost to the City or its residents. This notice is informational only. Your electric utility has informed us that you are a participant in a net metering program through either ComEd or a retail electric supplier. If you wish to continue service with your current net metering program, you do not need to contact your current supplier. If you wish to opt-in to the City’s Green Electric Aggregation Program, you may have to forfeit any excess kWh credits from your current electricity supplier. If you wish to be served by mc2 as your electricity provider within the City’s Green Electric Aggregation Program, you can enroll online by going to www.mc2energyservices.com/special (entering the promo code Yorkville) or by calling 1-8XX- XXX-XXXX Monday through Friday, 8 a.m. to 5 p.m. There is no enrollment or early termination fees. For more information, email Yorkville@mc2energyservices.com or call 1-8XX-XXX-XXXX, Monday through Friday, 8 a.m. to 5 p.m. We encourage you to contact mc2 first before contacting the City with any questions. Please beware: any solicitor who comes to your door or calls on the phone asking you to switch to a supplier is not associated with the City of Yorkville, mc2, or ComEd. Sincerely, United City of Yorkville MASTER POWER SUPPLY AGREEMENT AGREEMENT BY AND BETWEEN THE CITY OF YORKVILLE AND MC SQUARED ENERGY SERVICES, AN ILLINOIS LIMITED LIABILITY COMPANY TO PROVIDE FULL-REQUIREMENTS ELECTRICITY SUPPLY AND RELATED SERVICES FOR AN ELECTRIC AGGREGATION PROGRAM This Agreement (hereinafter the “Agreement”), is entered as of April X, 2020 (hereinafter the “Effective Date”) between the City of Yorkville, Illinois, an Illinois municipal corporation (hereinafter the “Municipality”) and MC Squared Energy Services, LLC (hereinafter the “Supplier”) (each a “Party” and collectively, the “Parties”). RECITALS A. The Municipality has established an Electricity Aggregation Program (hereinafter the “Program”) pursuant to the Aggregation Ordinance and the Aggregation Statute, and will conduct the Program as an opt-out program pursuant to the Aggregation Ordinance and the Aggregation Statute. B. The Municipality conducted a Request for Qualifications and/or Power Supply Bid process within the year to identify qualified suppliers of electricity in the market. C. The purpose of this Agreement is for the Supplier to provide the Full-Requirements Electricity Supply Services and the Program Implementation Services as defined herein (collectively, the “Services”) to all Eligible Customers who choose not to opt out of the Program throughout the Term of this Agreement at the Price established in this Agreement. D. The Supplier acknowledges and agrees that it has all certifications, authorizations, qualifications, and approvals necessary pursuant to the Requirements of Law to sell Full-Requirements Electricity Supply to Eligible Customers pursuant to this Agreement, including without limitation that: 1. Supplier is certified by the Illinois Commerce Commission as a Retail Electric Supplier and is authorized to sell Full-Requirements Electricity Supply to customers in the State of Illinois utilizing the existing transmission and distribution systems of ComEd within the service areas of ComEd; 2. Supplier is currently registered with ComEd to serve residential and small commercial customers under Rate RESS - Retail Electric Supplier Service with Rider PORCB - Purchase of Receivables and Consolidated Billing; and 3. Supplier acknowledges and agrees that it will provide the Services, including without limitation Full-Requirements Electricity Supply to all Participating Customers, pursuant to the Bid Package, the Bid Response, this Agreement, and the Requirements of Law. 4. The Municipality desires to enter into this Agreement with Supplier for the provision by the Supplier of Full-Requirements Electricity Supply to all Eligible Customers pursuant to the Program unless exceptions are clearly stated on the RFP response. AGREEMENT In consideration of the mutual covenants and agreements contained herein, the Municipality and the Supplier agree as follows: ARTICLE 1 RECITALS 1.1 The foregoing recitals are, by this reference, fully incorporated into and made part of this Agreement. ARTICLE 2 DEFINITIONS The following terms shall have the meanings ascribed to them in this section: 2.1 “Aggregate” means the total number of Eligible Customers that are within the jurisdictional boundaries of the Municipality. 2.2 “Aggregation Ordinance” means that certain ordinance adopted by the Municipality authorizing the Program. 2.3 “Aggregation Statute” means the Illinois Power Agency Act, 20 ILCS 3855/1-92 and applicable rules and regulations of the Illinois Commerce Commission. 2.4 “Billing Services” means those services described in Section 4.4 of this Agreement, including all subsections of Section 4.4. 2.5 “ComEd” means Commonwealth Edison. 2.6 “Compliance Services” means those services identified in Section 4.5 of this Agreement, including all subsections of Section 4.5. 2.7 “Confidential Information” means the information defined in Section 9 of this Agreement. 2.8 “Customer Information” means certain information that the Electric Utility or Former Aggregation Supplier is required by statute (including the Aggregation Statute), regulation, tariff, or contract to provide to the Corporate Authorities of the Municipality, including without limitation those names and addresses and Electric Utility account numbers of residential and small commercial retail customers in the Aggregate area that are reflected in the Electric Utility or Former Aggregation Supplier's records at the time of the request. 2.9 “Data” has the same meaning as in Section 9 of this Agreement. 2.10 “Electric Utility” means ComEd. 2.11 “Eligible Customers” means residential and small commercial electricity customers receiving Full- Requirements Electricity Supply within the Municipality who are eligible to participate in the Program pursuant to the Aggregation Statute and the Requirements of Law, and as determined by the parameters defined in Exhibit C of this Agreement by the supplier and mutually agreed to by the Supplier and Municipality. 2.12 “Energy” means generated electricity. 2.13 “Enrollment Services” means those services described in Section 4.3 of this Agreement, including all subsections of Section 4.3. 2.14 “Extended Term” means the term defined in Section 5.1 of this Agreement. 2.15 “Force Majeure Event” means the circumstances defined in Section 7.1 of this Agreement. 2.15.5 “Former Aggregation Supplier” means the RES that supplied the Program of the Municipality immediately prior to Supplier under this Agreement. If Former Aggregation Supplier as defined would be Supplier or ComEd, then no Former Aggregation Supplier is considered to exist. 2.16 “Full-Requirements Electricity Supply” means all services or charges necessary to provide the continuous supply of electricity to all Participating Customers, including, without limitation, Energy, capacity, losses, renewable portfolio standard (RPS) charges, imbalances, load factor adjustments, transmission costs, congestion charges, marginal losses, ancillary services, taxes applicable only to the Supplier, and any additional necessary services or charges. 2.17 “Full-Requirements Electricity Supply Services” means those portions of the Services described in Section 4.1 of this Agreement, including all subsections of Section 4.1. 2.18 “ICC ” means the Illinois Commerce Commission. 2.19 “Independent System Operator” or “ISO ” means that certain independent system operator for the Electric Utility established pursuant to the Public Utilities Act, 220 ILCS 5/16-626. 2.20 “Power Supply Bid” means the bidding process conducted by the Municipality. 2.21 “New Customers” means the customers defined in Section 4.3.9 of this Agreement. 2.22 “Opt-Out Notice” means the notices described in Section 4.2.1.1 of this Agreement and provided to Eligible Customers informing them of their ability to opt-out of the Program pursuant to the Requirements of Law. 2.23 “Opt-Out Period” means the time prior to the implementation of the Program during which Eligible Customers may choose not to participate in the Program pursuant to the Requirements of Law. 2.24 “Opt-Out Process” means the process defined in Section 4.2.1 of this Agreement. 2.25 “Participating Customers” means those Eligible Customers who do not opt out of the Program and are not Special Billing Customers, and New Customers. Participating customers may be served by Supplier or Tariffed Service pursuant to Attachment C. 2.26 “Plan of Governance” or “POG” means that certain Plan of Operation and Governance approved by The Municipality pursuant to the Aggregation Statute. 2.27 “Point of Delivery” means the point specified by the Electric Utility at which the Supplier must deliver the Full-Requirements Electricity Supply to the Electric Utility for distribution to Participating Customers. 2.28 “Price” means the price expressed in cents per kilowatt hour at which the Supplier will provide the Services as set forth in Exhibit C to this Agreement. 2.29 “Program” means the electricity aggregation program operated by the Municipality in accordance with the Aggregation Statute and authorized by the Aggregation Ordinance, to aggregate residential and small commercial retail electrical loads located within the corporate limits of the Municipality for the purpose of soliciting and entering into service agreements to facilitate for those loads the sale and purchase of Full-Requirements Electricity Supply and related Services. 2.30 “Program Implementation Services” means those portions of the Services described in Section 4.2 of this Agreement, including all subsections of Section 4.2. 2.31 “Renewable Energy Credits, (RECs)” means a market-based instrument that represents the legal property rights to the environmental attributes of renewable electricity generation sources such as wind, solar, biomass or hydroelectric compliant with EPA established guidelines. 2.32 “Requirements of Law” means the Aggregation Ordinance, the Aggregation Statute, the Illinois Public Utilities Act, the Illinois Consumer Fraud Act, the Plan of Governance, the rules, regulations, and final decisions of the ICC or Illinois Power Agency (including the ICC Final Order in Docket No. 11-0434 issued on April 4, 2012), the rules, regulations and tariffs applicable to the Electric Utility and the Independent System Operator, and all other applicable federal, state, and local laws, orders, rules, and regulations, all as may be hereinafter duly amended. 2.33 “Retail Electric Supplier” or “RES” means an “alternative retail electric supplier” as that term is defined in Section 16-102 of the Public Utilities Act, 220 ILCS 5/16-102. 2.34 “Services” means the Full-Requirements Electricity Supply Services, Program Implementation Services, Enrollment Services, Billing Services, and Compliance Services provided in Article 4 of this Agreement. 2.35 “Special Billing Customers” means the customers defined in Section 4.3.8 of this Agreement. 2.36 “Supplier” means MC Squared Energy Services, LLC and the lawful successor, transferee, designee, or assignee thereof. 2.37 “Tariffed Service” means the electricity supply service provided by Electric Utility as required by 220 ILCS 5/16-103. The magnitude of Tariffed Services are typically posted on PlugInIllinois.org and currently includes ComEd's electricity supply charge plus ComEd's transmission series charge, and including the ComEd's purchased electricity adjustment. 2.38 “Term” means the period of time defined in Section 5.1 of this Agreement. 2.39 “Municipality” means the City of Yorkville, Illinois. 2.40 “Withdrawing Customer” means a customer defined in Section 4.3.6 of this Agreement. ARTICLE 3 PROGRAM RESPONSIBILITIES 3.1 Municipality Responsibilities. 3.1.1 Customer Information. The Municipality shall, with the assistance of the Supplier, pursuant to the Requirements of Law, obtain the Customer Information from ComEd and/or the previous supplier. 3.1.2 Notices and Customer Information from ComEd and/or the previous supplier. The Municipality shall promptly forward to Supplier the Customer Information received from ComEd and/or the previous supplier and each Party will promptly provide to the other Party any notices received by that Party from ComEd and/or the previous supplier concerning the accounts of Eligible or Participating Customers. 3.1.3 Submittals to ComEd. The Municipality shall, with the assistance of Supplier, submit to ComEd (a) the “Government Authority Aggregation Form”, (b) a list of Eligible Customers who are not Participating Customers because they have elected to opt out of the Program, (c) a list of all Participating Customers, and (d) such other forms as are or may become necessary to access interval data for billing or non-billing purposes to the extent that Supplier is authorized to access such data. 3.1.4 No Municipality Obligations to Provide Services. The Parties acknowledge and agree that the Municipality is not responsible to provide, and this Agreement shall not be construed to create any responsibility for the Municipality to provide, the Services to any person or entity, including without limitation the Supplier, the Electric Utility, the ISO, Eligible Customers, Special Billing Customers, New Customers or Participating Customers. 3.1.5 No Municipality Financial Responsibility. The Parties acknowledge and agree that this Agreement does not impose or create, and shall not be construed to create, any financial obligation of the Municipality to any other person or entity, including without limitation the Supplier, the Electric Utility, the ISO, Eligible Customers, Special Billing Customers, or Participating Customers. 3.2 Supplier Obligations. 3.2.1 Provision of Services. The Supplier will provide all of the Services described in Article 4 of this Agreement throughout the Term, including but not limited to the provision of sufficient Full-Requirements Electricity Supply to allow the Electric Utility to deliver and distribute uninterrupted electric service to all Participating Customers. The Supplier acknowledges and agrees that the Municipality is not responsible to provide, and shall not be liable to the Supplier or any Eligible Customer for any failure to provide, any Services pursuant to this Agreement. 3.2.2 Compliance with the Requirements of Law. Supplier shall comply with all Requirements of Law. 3.2.3 Supplier Press Releases. The Supplier may issue press releases concerning the Program that are approved in advance by the Municipality prior to issuance. 3.2.4 All information provided by t he Supplier to Municipality or any of its agents relating to this Agreement in any way shall be true and accurate in all respects at all times to the best of Supplier’s knowledge and belief. ARTICLE 4 SUPPLIER SERVICES 4.1 Full Requirements Electricity Supply. The Supplier must supply the following Full-Requirements Electricity Supply Services as provided in this Section 4.1. 4.1.1 Scheduling, Transmission and Delivery of Full-Requirements Electricity Supply. 4.1.1.1 Generally. The Supplier shall take all actions necessary to arrange for the scheduling, transmission, and delivery of Full-Requirements Electricity Supply to the Electric Utility for distribution to all Participating Customers. 4.1.1.2 Scheduling. Supplier shall schedule the Full-Requirements Electricity Supply for distribution as required by the ISO and the Electric Utility. 4.1.1.3 Distribution and Transmission Rights. Supplier will arrange for necessary distribution and transmission rights necessary for the delivery of the Full- Requirements Electricity Supply to the Electric Utility hereunder. 4.1.1.4 Transmission and Delivery to Electric Utility. 4.1.1.4.1 Transmission and Delivery. Supplier will cause to be transmitted and delivered to the Electric Utility at the Delivery Point sufficient Energy to provide continuous Full-Requirements Electricity Supply to all Participating Customers. The Municipality acknowledges that the Electric Utility, and not the Supplier, is responsible for the distribution of the Full-Requirements Electricity Supply to the Participating Customers after delivery by the Supplier to the Delivery Point, and that Supplier does not take responsibility for the distribution of the Full-Requirements Electricity Supply to Participating Customers after the Supplier provides Full-Requirements Electricity Supply to the Point of Delivery. 4.1.1.4.2 Failure of Delivery. Supplier acknowledges and agrees that if the Supplier fails to comply with any requirement related to the Full-Requirements Electricity Supply to the Participating Customers pursuant to this Agreement, including without limitation if Supplier fails to schedule all or part of the Full- Requirements Electricity Supply for any Participating Customer, Supplier shall be solely responsible for any additional costs, charges, or fees incurred because of such failure, and shall not pass through any such additional costs, charges, or fees to Participating Customers. 4.1.2 Pricing. The Supplier shall receive the Price in full payment for all Services, and shall not be entitled to any additional costs, adjustments, charges, fees, or any other payments or compensation. The Municipality acknowledges that the Price does not include sales or other consumer-based taxes applicable to Participating Customers or other taxes that are not applicable to the Supplier. 4.2 Program Implementation Services. In order to maximize flexibility of program notices and terms, Municipality wishes to provide Program Implementation Services as described in further detail below. In order to support Municipality in providing Program Implementation Services, Supplier must provide the following support to Municipality in offering Program Implementation Services as provided in this Section 4.2: 4.2.1 Opt-Out Process. Supplier, at its sole costs and expense, shall, assist the Municipality, in administering the process by which Eligible Customers are provided with the opportunity to opt-out of the Program prior to its implementation (the “Opt-Out Process”), including, but not limited to, the following: 4.2.1.1 Opt-Out Notices. Supplier, at its own expense, will assist the Municipality in preparing and mailing form Opt-Out Notices to all Eligible Customers as required pursuant to the Requirements of Law. Opt-Out Notices to be sent by the Municipality through the Suppler must include all information required pursuant to the Requirements of Law, including without limitation: (i) the terms and conditions of participation in the Program, (ii) the cost to the Customer of Full-Requirements Electricity Supply under the Program, (iii) the methods by which Customers may opt out of the Program, and (iv) the length of the Opt-Out Period. The Opt-Out Notices must prominently include the toll-free telephone number and secure website, if applicable, described in Section 4.2.1.3. The form and content of the Opt-Out Notices shall be approved by the Municipality prior to mailing by Supplier. In addition to the Opt-Out Notices, the Supplier will provide Participating Customers with terms and conditions for the provision of Services to those Participating Customers, which terms and conditions shall comply with and accurately reflect all of the requirements of this Agreement and the Requirements of Law and shall be substantially similar to the Illustrative form attached in Exhibit A. 4.2.1.2 Notices to Special Billing Customers and Utility-to-Utility Customers. The Municipality acknowledges that the Municipality may provide notices to Special Billing Customers concerning the Program, the Price, the rates charged to Special Billing Customers under their existing service, and the opportunity for Special Billing Customers to opt in to the Program as provided in Section 4.3.9 of this Agreement. Without regard to whether it is required under Applicable Law, municipality agrees to send pursuant to Section 4.2.1.1 notices to customers currently on Tariffed Service who will remain on Tariffed Service while participating in the Program. This notice shall inform the customer of the existence of the Program and inform the customer that the customer will stay on Tariffed Service as participants. 4.2.1.3 Toll Free Number and Website Content. In addition to receiving completed Opt-Out Notices from Eligible Customers by mail, the Supplier shall, at its own expense, provide, operate, and maintain a toll-free number for the use of Eligible Customers to opt out of the Program. The toll-free number must be operational during normal business hours. In addition, the Supplier will use reasonable commercial efforts to work with the Municipality to develop website content and FAQ’s appropriate for posting on the Municipality website. The Opt-Out Notices must prominently include the toll-free number and the Municipality website address and a mc2 email address for email inquiries. Supplier will be required to support Spanish speaking residents and customers with disabilities. 4.2.1.4 Reporting. During the Opt-Out Period, Supplier is responsible to assist the Municipality for the receipt of all Opt-Out Notices. Supplier must assemble, track, and report to the Municipality concerning the delivery and receipt of all Opt-Out Notices to and from Eligible Customers, including without limitation providing the Municipality with complete information concerning all Eligible Customers who choose to opt-out of the Program. 4.2.2 Required Disclosures. Supplier shall provide Eligible Customers with all information required to be disclosed to Eligible Customers concerning Full-Requirements Electricity Supply and the Program pursuant to the Requirements of Law, including without limitation all information required to be included in the Opt-Out Notices. 4.2.3 Disclosure to Commission. The Municipality agrees to provide such assistance as is necessary for Supplier to provide to the ICC pursuant to 83 Ill. Admin. Code § 470.200(a) required information within three business days of the signing of this Agreement. 4.3 Enrollment Services. The Supplier must supply the following Enrollment Services as provided in this Section 4.3: 4.3.1 Record of Participating Customers. Following the completion of the Opt-Out Period, the Supplier shall be responsible for compiling a complete list of all Participating Customers (including those on Tariffed Service) and those Eligible Customers who have opted out of the Program, and shall ensure that no Eligible Customers who have opted out are enrolled in the Program. 4.3.2 Enrollment. Upon completion of the Opt-Out Process and the identification of all Eligible Customers who have opted out of the Program, the Supplier shall, at its sole cost and expense, take all actions necessary to enroll Participating Customers in the Program pursuant to the Requirements of Law. 4.3.3 Term of Enrollment. Participating Customers who do not opt out of the Program shall be enrolled in the Program by the Supplier, and shall remain enrolled in the Program until the end of the Term, unless the Agreement is terminated pursuant to its terms or the Participating Customer withdraws from the Program pursuant to Section 4.3.6 of this Agreement. 4.3.4 Direct Access Service Request. The Supplier shall submit a direct access service request to ComEd for each Participating Customer in compliance with the “standard switching” subsection of Rate RDS - Retail Delivery Service, in order to allow Full-Requirements Electricity Supply to commence following the Municipality’s implementation schedule which is attached as Exhibit B. 4.3.5 Payment of Switching Fees. The Supplier shall reimburse Participating Customers for any switching fee imposed by the Electric Utility related to the enrollment of a Participating Customer in the Program within 30 days of receiving notice of such switching fee. The Supplier shall not be responsible to pay any switching fees imposed on Participating Customers who switch service from an alternative retail electric supplier. 4.3.6 Withdrawal by a Participating Customer. For Participating Customers who notify the Supplier after the completion of the Opt-Out Period that the Participating Customer desires to withdraw from the Program (“Withdrawing Customer”), the Supplier must, at the direction of the Participating Customer, drop the Participating Customer from the Supplier's Full- Requirements Electricity Supply on the next available meter read, which will result in restoring the Participating Customer to Tariffed Service. The Supplier will not assess an early termination fee but the Participating Customer will be responsible to pay for charges incurred for service prior to the termination. 4.3.7 Customer Service Inquiries. After completion of the Opt-Out Period, Supplier must maintain and operate a toll-free telephone number and internet email address for the purpose of receiving questions and comments from Participating Customers concerning the Full- Requirements Electricity Supply. The Supplier may inform Participating Customers that questions about the delivery and billing of the Full-Requirements Electricity Supply should be directed to ComEd. Supplier must promptly and courteously address customer service inquiries in a manner that meets or exceeds the ICC requirements for the operation of call centers. 4.3.8 Special Billing Customers. Subject to the Requirements of Law and due to the minimal and/or fixed nature of their existing billing rates, the following Eligible Customers shall not be automatically enrolled in the Program, but may subsequently elect to enroll in the Program as New Customers pursuant to Section 4.3.9 of this Agreement. 4.3.8.1 Any Eligible Customer in the residential customer class, as described in Section 4.4.2 of this Agreement, that is taking service under the following ComEd rates: • Rate BESH – Basic Electric Service Hourly Pricing • Rate RDS – Retail Delivery Service; and 4.3.8.2 Any Eligible Customer in the commercial customer class, as described in Section 4.4.2 of this Agreement, that is taking service under the following ComEd rates: • Rate BESH – Basic Electric Service Hourly Pricing • Rate RDS – Retail Delivery Service. • Rate RTOUPP - Rate Residential Time of Use Pricing Pilot (collectively, the “Special Billing Customers”). 4.3.9 New Customers. After the commencement of the Program and the enrollment of Participating Customers, the Supplier shall, at the request of a New Customer, as defined in this Section 4.3.9, immediately enroll the following customers in the Program and provide Full- Requirements Electricity Supply to those customers at the Price: 4.3.9.1 Any Eligible Customer within the Municipality that moves to a new location within the Municipality; 4.3.9.2 Any Eligible Customer that moves into an existing location within the Municipality; and 4.3.9.3 Any Eligible Customer that previously opted out of the Program during the Opt-Out Period; and 4.3.9.4 Any Eligible Customer that was inadvertently omitted from the list of Participating Customers and not enrolled in the Program. (collectively, the “New Customers”). 4.4 Billing Services. The Supplier must supply the following Billing Services as provided in this Section 4.4 for all customers served by the Supplier: 4.4.1 Billing Generally. Supplier shall confirm that billing to Eligible Customers will be provided by ComEd under a consolidated billing format pursuant to “Rider PORCB – Purchase of Receivables and Consolidated Billing,” and pursuant to the Requirements of Law. The Municipality acknowledges and agrees that ComEd will bill Participating Customers for the Price of the Full-Requirements Electricity Supply as part of its billing for the distribution of such supply, and that the Supplier shall not be responsible for billing Participating Customers 4.4.2 Customer Classes. Eligible Customers shall be categorized within either the residential or commercial customer classes according to the applicable rates under which they received electricity supply from ComEd prior to participating in the Program. 4.4.2.1 Residential Customer Class. The residential customer class shall include Participating Customers taking service from ComEd under the following rates: • Residential Single Family Without Electric Space Heat Delivery Class • Residential Multi Family Without Electric Space Heat Delivery Class • Residential Single Family With Electric Space Heat Delivery Class • Residential Multi Family With Electric Space Heat Delivery Class 4.4.2.2 Commercial Customer Class. The commercial customer class shall include those Participating Customers taking service from ComEd as described below: • 15,000 annual kWh’s usage or less small commercial customers as defined under the Requirements of Law including the ComEd Rate GAP Tariff 4.5 Compliance Assistance. When either Supplier or the Municipality has a compliance obligation under Requirements of Law, the other Party shall take commercially reasonable steps to assist the Party with the compliance obligation. ARTICLE 5 TERM 5.1 Term. This Agreement commences as of the Effective Date and is for a term of twenty-four (24) months of consecutive monthly billing periods starting from the initial meter read date designated by the Municipality in consultation with the Supplier in August 2020, and expires at the end of the last day of the 24th billing cycle for the Participating Customer(s) with the latest billing cycle (the “Term”). The Municipality and the Supplier may extend the Term for additional periods of time up to 3 years for each extension, by written agreement approved and executed by each Party (each an “Extended Term”). In the event that the Municipality discontinues its aggregation program, nothing in this Agreement shall be construed to prevent Supplier from following the procedure for customer renewal in the Customer Terms and Conditions (Exhibit A) for any Participating Member. ARTICLE 6 REMEDIES AND TERMINATION 6.1 Municipality’s General Remedies. In addition to every other right or remedy provided to the Municipality under this Agreement, if the Supplier fails to comply with any of the provisions of this Agreement (for reason other than a Force Majeure Event pursuant to Section 7.1 of this Agreement or a Regulatory Event pursuant to Section 7.2 of this Agreement), then the Municipality may give notice to the Supplier specifying that failure. The Supplier will have 15 calendar days after the date of that notice to take all necessary steps to comply fully with this Agreement, unless (a) this Agreement specifically provides for a shorter cure period, or (b) an imminent threat to the public health, safety, or welfare arises that requires a shorter cure period, in which case the notice must specify the cure period, or (c) compliance cannot reasonably be achieved within 15 calendar days but the Supplier promptly commences a cure and diligently pursues the cure to completion. If the Supplier fails to comply within that 15-day period, or the shorter period if an imminent threat, or if the Supplier fails to promptly commence a cure and diligently pursue the cure to completion, then the Municipality, subject to the limits of applicable federal or State of Illinois law, may take any one or more of the following actions: 6.1.1 Seek specific performance of any provision of this Agreement other than provision of Services or seek other equitable relief, and institute a lawsuit against the Supplier for those purposes. 6.1.2 Institute a lawsuit against the Supplier for breach of this Agreement and, except as provided in Section 6.3 of this Agreement, seek remedies and damages as the court may award. 6.1.3 In the case of noncompliance with a material provision of this Agreement, declare this Agreement to be terminated in accordance with the following: 6.1.3.1 The Municipality will give written notice to the Supplier of the Municipality’s intent to terminate this Agreement (“Termination Notice”). The notice will set forth with specificity the nature of the noncompliance. The Supplier will have 10 calendar days after receipt of the notice to object in writing to termination, to state its reasons for that objection, and to propose a remedy for the circumstances. If the Municipality has not received a response from the Supplier, or if the Municipality does not agree with the Supplier’s response or any remedy proposed by the Supplier, then the Municipality will conduct a hearing on the proposed termination. The Municipality will serve notice of that hearing on the Supplier at least 10 business days prior to the hearing, specifying the time and place of the hearing and stating the Municipality’s intent to terminate this Agreement. 6.1.3.2 At the hearing, the Supplier will have the opportunity to state its position on the matter, present evidence, and question witnesses. Thereafter, the Municipality will determine whether or not this Agreement will be terminated. The hearing must be public and held on record. 6.1.3.3 The decision of the Municipality must be in writing and delivered to the Supplier by certified mail. 6.2 Actions on Termination or Expiration of this Agreement. Services to Participating Members will be provided subsequent to a termination or expiration of this Agreement as set forth below: 6.2.1 If this Agreement expires due to reaching the end of the Term (including any Extended Terms) and Municipality wishes to continue the Aggregation Program with a different RES, Supplier will cooperate with the Municipality. 6.2.2 If this Agreement expires or terminates before the end of the Term (including any Extended Terms) for any reason other than Supplier’s breach pursuant to Section 6.1.3, Participating Members may be renewed by Supplier pursuant to the Terms and Conditions set out in Exhibit A to this Agreement. 6.2.3 If this agreement is terminated before the expiration of the Term (including any Extended Terms) due to breach by Supplier and pursuant to Section 6.1.3 of this Agreement, Supplier will return all Participating Members to ComEd. In such event, Supplier shall not be responsible to any Participating Member for any damages or penalties resulting from the return to Tariffed Service, including claims relating to the Tariffed Service price being higher than the Price herein. 6.3 Limitation of Liability. Except for the Supplier's failure to provide Full-Requirements Electricity Supply to Participating Customers not on Tariffed Service or the disclosure of Customer Information in violation of the Requirements of Law, or as otherwise specifically provided herein, in no event will either Party be liable to the other Party under this Agreement for incidental, indirect, special, or consequential damages connected with or resulting from performance or non-performance of this Agreement, irrespective of whether such claims are based upon breach of warranty, tort (including negligence of any degree), strict liability, contract, operation of law or otherwise. ARTICLE 7 FORCE MAJEURE EVENTS; REGULATORY EVENTS AND ADDITIONAL CHARGES, TAXES OR LEVIES 7.1 Force Majeure Events. The Supplier shall not be held in default under, or in noncompliance with, the provisions of the Agreement, nor suffer any enforcement or penalty relating to noncompliance or default (including termination, cancellation or revocation of the Franchise), where such noncompliance or alleged defaults occurred or were caused by a “Force Majeure Event,” defined as a strike, riot, war, earthquake, flood, tidal wave, unusually severe rain or snow storm, hurricane, tornado or other catastrophic act of nature, labor disputes, or other event that is reasonably beyond the Supplier’s ability to anticipate or control. Non-compliance or default attributable to a Force Majeure Event shall be corrected within a reasonable amount of time after the Force Majeure Event has ceased. 7.2 Regulatory Event. A “Regulatory Event” shall mean any time that any branch, agency, instrumentality, or court of the federal, regional (interstate), state, regional (inter-municipality), or local government takes an action that: (1) alters the market rules under which Supplier operates, including the magnitude or allocation of costs to Supplier, and (2) is applicable to similarly situated RES. For the purposes of this Agreement, “Regulatory Event” shall not include mere changes in market prices for any component of Full-Requirements Electric Supply Services, but would include changes in market prices due to changes in regulation of such components. For the avoidance of doubt, the following shall constitute a “Regulatory Event”: a. Illegality. It becomes unlawful for a Party to perform any obligation under this Agreement due to the adoption of, or change in the interpretation of any applicable law by any judicial or government authority with competent jurisdiction. b. Adverse Government Action. A regulatory, legislative or judicial body (A) requires a material change to the terms of this Agreement that materially and adversely affects a Party, (B) takes action that adversely and materially impacts a Party's ability to perform or requires a delay in the performance of this Agreement that either Party determines to be unreasonable, or (C) orders a change or modification that affects the Program such that either Party's obligations hereunder are materially changed, and the change is not deemed a Force Majeure Event. c. New Taxes/Legislative or Regulatory Charges/Surcharges. Any new charges/surcharges, tax or increases in such tax, or an application of such tax to a new or different class of parties, which is enacted or levied on the Supplier, not recoverable by Supplier from Participating Customers pursuant to Section 7.3 below, and effective after the Execution Date, except federal and state income taxes, employee taxes or other taxes assessed against the business of the Supplier or the delivery of services under this Agreement. 7.3 Occurrence of Regulatory Event. In the occurrence of a Regulatory Event that results in the imposition of a generally applicable additional charge, tax, or levy upon Supplier, and similarly situated RES, then Supplier will adjust the Price to reflect such additional charge, tax or levy by the following procedure: a. The Supplier shall provide written notice to the Municipality within 15 days after the occurrence of such action or inaction, of: (i) the nature of the action or inaction; (ii) the adjustment of the Price for the applicable Term and (iii) the date on which the price adjustment will become effective. b. Within 15 days after receipt of the notice described in Section 7.3(a), the Municipality shall have the right to request a meeting with the Supplier to review the action or inaction, and the price adjustment, identified by the Supplier. The Supplier and the Municipality shall meet within five business days after delivery of such request to the Supplier, and shall cooperate in good faith to resolve any dispute regarding the price adjustment. Provided that nothing herein shall prevent the price adjustment from becoming effective on Participating Customers bills on the date noticed pursuant to 7.3(a) above. c. The Supplier shall continue to provide the Services during any such negotiations, unless prohibited by law or regulation. This Section 7.3 shall not apply to any fine or penalty assessed against the Supplier as a result of any failure by the Supplier to comply with applicable laws and regulations. ARTICLE 8 INDEMNIFICATION AND INSURANCE 8.1 Hold Harmless. The Supplier shall hold harmless the Municipality, its officers, employees, agents, and attorneys, from and against any third party injuries, claims, demands, judgments, damages, losses and expenses, including reasonable attorney’s fees and costs of suit or defense, arising from the Supplier's provision of the Services, except to the extent caused by the negligence of the Municipality. This duty shall survive for all claims made or actions filed within one (1) year following either the expiration or earlier termination of this Agreement. For purposes of this Section, the word “timely” shall mean within a time period that does not cause prejudice to the respective positions of the Supplier and/or the Municipality. 8.2 Insurance. Contemporaneous with the Supplier’s execution of this Agreement, the Supplier shall provide certificates of insurance, all with coverage and limits as set forth in Exhibit D to this Agreement. For good cause shown, the Municipality City Manager, or his or her designee may extend the time for submission of the required policies of insurance upon such terms, and with such assurances of complete and prompt performance, as the Municipality City Manager, or his or her designee may impose in the exercise of his sole discretion. Such certificates and policies shall be in a form acceptable to the Municipality. Such insurance policies shall provide that no change, modification in, or cancellation of, any insurance shall become effective until the expiration of 30 days after written notice thereof shall have been given by the insurance company to the Municipality. The Supplier shall, at all times during the term of this Agreement, maintain and keep in force, at the Supplier’s expense, the insurance coverage provided above. ARTICLE 9 CONFIDENTIAL INFORMATION 9.1 Confidential and Proprietary Information. Notwithstanding anything to the contrary set forth herein, the Parties are not required to disclose information which they reasonably deem to be proprietary or confidential in nature. The Parties agree that any information disclosed by a Party and designated as proprietary and confidential shall only be disclosed to those officials, employees, representatives, and agents of the other Party that have a need to know in order to administer and enforce this Agreement. For purposes of this Section, the terms “proprietary or confidential” include, but are not limited to, information relating to a Party's corporate structure and affiliates, marketing plans, financial information unrelated to the calculation of the Price or rates pursuant to the Requirements of Law, or other information that is reasonably determined by a Party to be competitively sensitive. A Party may make proprietary or confidential information available for inspection but not copying or removal by the other Party's representatives. Compliance by the Municipality with the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (hereinafter the “Illinois FOIA”), including compliance with an opinion or directive from the Illinois Public Access Counselor or the Illinois Attorney General under the Illinois FOIA, or with a decision or order of a court with jurisdiction over the Municipality, shall not be a violation of this Section. 9.2 Ownership of Data and Documents. All data and information, regardless of its format, developed or obtained under this Agreement (hereinafter the “Data”), other than the Supplier’s confidential information, will be and remain the sole property of the Municipality. The Supplier must promptly deliver all Data to the Municipality at the Municipality’s request. The Supplier is responsible for the care and protection of the Data until that delivery. The Supplier may retain one copy of the Data for the Supplier’s records subject to the Supplier’s continued compliance with the provisions of this Agreement. However, nothing in this Section shall prevent Supplier from retaining copies of such documentation and data as is needed to fulfill any Requirement of Law regarding record retention. 9.3 Limitations on Customer Information. Both Parties acknowledge and agree that the Customer Information is subject to, and must be maintained in compliance with, the limitations on disclosure of the Customer Information established by the Requirements of Law, including without limitation the Aggregation Statute, Section 16-122 of the Public Utilities Act, 220 ILCS 5/16-102, Section 2HH of the Consumer Fraud and Deceptive Business Practices Act, 815 ILCS 505/2HH, the ICC Order in Case No. 11-0434 issued April 4, 2012, and the provisions of ComEd’s Tariff Rate GAP, and Parts 412 and 470 of the ICC’s Rules. The Municipality shall warrant to ComEd that customer-specific information provided to the Municipality in accordance with the provisions of ComEd’s Tariff Rate GAP shall be treated as confidential. To protect the confidentiality of Customer Information: 9.3.1 Supplier access to Customer Information is limited those authorized representatives of Supplier, or any third party, who have a need to know the information for purposes of this Agreement. 9.3.2 Supplier warrants that it will not disclose, use, sell, or provide Customer Information to any person, firm or entity for any purpose outside of the aggregation program, unless agreed to by the Municipality. 9.3.3 Supplier will comply with record retention and destruction Requirements of Law including but not limited to those in ComEd Rate GAP and Part 470 of the ICC’s Rules. 9.4 Proprietary Rights, Survival. Each Party acknowledges the proprietary rights of the other Party in and to the Confidential Information. The obligations under this Article Nine shall survive the conclusion or termination of this Agreement for two (2) years. ARTICLE 10 MISCELLANEOUS 10.1 Notices. Any notices, requests or demands regarding the services provided under this Agreement and the Attachments shall be deemed to be properly given or made (i) if by hand delivery, on the day and at the time on which delivered to the intended recipient at its address set forth in this Agreement; (ii) if sent by U.S. Postal Service mail certified or registered mail, postage prepaid, return receipt requested, addressed to the intended recipient at its address shown below; or (iii) if by Federal Express or other reputable express mail service, on the next Business Day after delivery to such express service, addressed to the intended recipient at its address set forth in this Agreement. The address of a Party to which notices or other communications shall be mailed may be changed from time to time by giving written notice to the other Party. To Municipality: To Supplier: City of Yorkville Charles C. Sutton 800 Game Farm Road President Yorkville, IL 60560 MC Squared Energy Services, LLC Attention: City Mayor 175 W. Jackson Blvd., Suite 240 Chicago, IL 60604 Fax: (877) 281-1279 With a copy to: With a copy to: City of Yorkville Jeremiah McGair 800 Game Farm Road Road Senior Counsel Yorkville, IL 60560 Wolverine Attention: City Attorney 175 W. Jackson Blvd. Suite 200 Chicago, IL 60604 Fax: (312) 884-3944 10.2 Mutual Representations and Warranties. Each Party represents and warrants to the other Party, as of the date of this Agreement, that: a. It is duly organized and validly existing under the laws of the jurisdiction of its organization or incorporation, and if relevant under such laws, in good standing; b. It has the corporate, governmental and/or other legal capacity, authority and power to execute, deliver and enter into this Agreement and any other related documents, and perform its obligations under this Agreement, and has taken all necessary actions and made all necessary determinations and findings to authorize such execution, delivery and performance; c. The execution, delivery and performance of this Agreement does not violate or conflict with any law applicable to it, any provision of its constitutional documents, any order or judgment of any court or other agency of government applicable to it or any of its assets or any contractual restriction binding on or affecting it or any of its assets; and d. It has reviewed and understands this Agreement; and e. It, to the extent applicable, shall comply with all the Requirements of Law. 10.2.1 Supplier further represents and warrants that: a. Supplier is certified by the Illinois Commerce Commission as a Retail Electric Supplier and is authorized to sell Full-Requirements Electricity Supply to customers in the State of Illinois utilizing the existing transmission and distribution systems of ComEd within the service areas of ComEd; b. Supplier is currently registered with ComEd to serve residential and small commercial customers under Rate RESS - Retail Electric Supplier Service with Rider PORCB - Purchase of Receivables and Consolidated Billing; and 10.3 Entire Agreement. This Agreement and the response to qualifications referenced in 10.3, including all Attachments hereto, contain all of the terms and conditions of this Agreement reached by the Parties, and supersede all prior oral or written agreements with respect to this Agreement. This Agreement may not be modified, amended, altered or supplemented, except by written agreement signed by both Parties hereto. No waiver of any term, provision, or conditions of this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be, or shall constitute a waiver of any other provision hereof, whether or not similar, nor shall such waiver constitute a continuing waiver, and no waiver shall be binding unless executed in writing by the Party making the waiver. 10.4 Exhibits. Exhibits A through D attached to this Agreement are, by this reference, incorporated into and made part of this Agreement. 10.5 Waivers. The failure of either Party to insist upon strict performance of such requirements or provisions or to exercise any right under this Agreement shall not be construed as a waiver or relinquishment of such requirements, provisions or rights. 10.6 Applicable Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois without regard for the conflicts of law provisions thereof. 10.7 Controlling Provisions. In the event of any inconsistency between the terms herein and the terms of the Exhibits hereto, the provisions of the Exhibits shall control. For avoidance of doubt, the obligations of the Supplier and Participating Customers including without limitation, renewal terms with the Participating Customers, as set forth in the attached Exhibit A, Terms and Conditions shall govern the relationship between mc2 and Participating Customers upon termination of this Agreement. 10.8 Venue. Except as to any matter within the jurisdiction of the ICC, all judicial actions relating to any interpretation, enforcement, dispute resolution or any other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, Cook County, Illinois. Any matter brought pursuant to the jurisdiction of the federal court shall be brought in the United States District Court of the Northern District of Illinois. 10.9 No Third-Party Beneficiaries. Nothing in this Agreement is intended to confer third-party beneficiary status on any person, individual, corporation or member of the public to enforce the terms of this Agreement. 10.10 No Waiver of Rights. Nothing in this Agreement shall be construed as a waiver of any rights, substantive or procedural, that the Municipality may have under Federal or state law unless such waiver is expressly stated herein. 10.11 Validity of Agreement. The Parties acknowledge and agree in good faith on the validity of the provisions, terms and conditions of this Agreement, in their entirety, and that the Parties have the power and authority to enter into the provisions, terms, and conditions of this Agreement. 10.12 Authority to Sign Agreement. Each Party warrants to the other Party that it is authorized to execute, deliver and perform this Agreement. The individual signing this Agreement on behalf of each Party warrants to the other Party that he/she is authorized to execute this Agreement in the name of the Party for which he/she is signing. 10.13 Binding Effect. This Agreement shall inure to the benefit of, and be binding upon, the Municipality and the Supplier and their respective successors, grantees, lessees, and assigns throughout the Term of this Agreement. 10.14 Non-Assignability. This Agreement shall not be transferred or assigned by the Supplier without the express written authorization of the Municipality, which consent shall not be unreasonably withheld, provided, however, that upon advance written notice to the Municipality, Supplier may assign this Agreement to an affiliate without the express authorization of the Municipality. 10.15 Counterparts. This Agreement may be executed in one or more counterparts (delivery of which may occur by facsimile or electronic email), each of which shall be deemed an original, but all of which shall together constitute one instrument. IN WITNESS WHEREOF, the Parties have duly executed this Agreement to be effective on the date first written above. Supplier: MC Squared Energy Services, LLC Municipality: City of Yorkville Signed: Signed: Printed/Typed Name: Charles C. Sutton Printed/Typed Name: Title: President Title: City Mayor____________________ Date: ______________________ Date: _________________________ Attest: Attest: Signed:____________________________ Signed: Date: ______________________ Date: _________________________ EXHIBIT A – ILLUSTRATIVE GENERAL STANDARD T&C’S AND UDS CITY OF YORKVILLE CUSTOMER ELECTRIC SUPPLY AGREEMENT TERMS AND CONDITIONS OF SERVICE The following Terms and Conditions of Service (Agreement) apply to the provision of electric supply to Customer (or “you”) by MC Squared Energy Services, LLC d/b/a mc2 – Where Energy Comes From (mc2). Supply Agreement Disclosures Legal name MC Squared Energy Services, LLC (mc2) Business address 175 West Jackson Blvd, Suite 240 Chicago, IL 60604 Service charges for term Variable rate including ComEd Purchased Electricity Charges, Transmission Charges and ComEd Purchased Electricity Adjustment for Twenty-four (24) months. Fixed monthly charge (if any) $0.00 Fixed monthly charge terms (if any) N/A Contract and renewal terms Contract Term – Twenty-four (24) months Renewal Terms - Unless this Agreement and/or the PSA is terminated prior to the end of the term of this Agreement and in the event the PSA is not renewed or extended by the City of Yorkville, you will be restored to ComEd bundled service at the end of the term of this Agreement. If the PSA is renewed or extended by the City of Yorkville, you will receive a notice with the proposed specific rate, terms and conditions and the opportunity to opt-out of the City ’s Aggregation Program. Termination fee (if any) $0.00 Deposit/prepayment (if any) $0.00 Switching fees (if any) $0.00 Guarantee(s) of Customer Savings (If any) N/A Rescission You may rescind this contract by notifying mc2 or the utility within ten (10) calendar days after the utility processes your enrolment. To rescind this agreement, contact mc² at Yorkville@mc2energyservices.com or call 1-XXX-XXX-XXXX; or contact ComEd at 1-800-334-7661. Supplier disclosure mc2 is an independent seller of electric power and energy service certified by the Illinois Commerce Commission. mc2 is not representing, endorsed by, or acting on behalf of a utility or a utility program, a consumer group or consumer group program. This Municipal Aggregation Program is endorsed by the City of Yorkville. Utility Responsibility The electric utility remains responsible for the delivery of electric power and energy to a customer’s premises and will continue to respond to any service calls and emergencies. You will receive written notification from the electric utility confirming a switch of your electricity supplier. Contact Information (Toll free phone numbers) MC Squared Energy 1-8XX-XXX-XXXX Utility ComEd 1-800-334-7661 ICC Consumer Services Division 1-800-524-0795 Scope of mc2 Service You appoint mc² as your exclusive Alternative Retail Energy Supplier (ARES). mc² agrees to sell and you agree to buy all of your electric power and energy service subject to the terms in this Agreement. You authorize mc² to obtain all data necessary so that mc² can enroll your account(s) and you authorize us to take such actions as necessary and reasonable to perform this Agreement, including accessing and using account information and meter usage data (including interval usage data) from the Utility (ComEd), enrolling account(s), procuring supply, scheduling and causing electricity to be delivered to each account. Price For delivery of power to ComEd’s distribution facilities on behalf of your Utility account(s), you agree to pay the variable price per kWh, calculated pursuant to that certain Power Supply Agreement (“PSA”) between the City of Yorkville and mc2 dated April XX, 2020. The PSA price through your August 2022. ComEd meter read date under this Agreement is equal to the monthly ComEd Purchased Electricity Charges, Transmission Charges and ComEd Purchased Electricity Adjustment per kWh. In addition to mc2 electricity supply charges, ComEd distribution charges and related taxes will be itemized separately by ComEd in your bill and are not included in the price under this Agreement. You are responsible to pay ComEd for these charges. Term mc² will commence service on the next available meter read date and continue through the number of monthly billing cycles set forth in the above Supply Agreement Disclosure of this Agreement. The start date for the Initial Term will be subject to receiving an accepted Delivery Access Service Request (DASR) from the Utility for Customer’s Utility account. The Initial Term and any Renewal Term are collectively referred to herein as the “Term”. Billing and Payment The cost of your power and energy from mc² will be included on your Utility bill for each billing cycle and will be based on Utility meter reads or estimates from the Utility. You agree that the Utility may provide us with your payment information and that you accept the Utility’s measurements for the purpose of determining the amount you owe mc² for power and energy under this Agreement. You must remit payment to the Utility under their terms and at the address provided by the Utility. Renewal Unless this Agreement and/or the PSA is terminated prior to the end of the term of this Agreement and in the event the PSA is not renewed or extended by the City of Yorkville, you will be restored to ComEd bundled service at the end of the term of this Agreement. If the PSA is renewed or extended by the City, you will receive a notice with the proposed specific rate, terms and conditions and the opportunity to opt-out of the City ’s Aggregation Program. CANCELLATIONS MAY BE SENT ELECTRONICALLY TO: Yorkville@mc2energyservices.com OR MAY BE MAILED TO: MC Squared Energy Services, LLC - mc2 175 West Jackson Blvd., Suite 240 Chicago, IL 60604 Fax: (877) 281-1279 OR CAN BE CALLED IN TO: 1-8XX-XXX-XXXX Termination In addition to any other remedies mc2 may have, this Agreement may be terminated by mc2 upon 30-day notice to customer if we return your service to ComEd per the PSA, you move outside the City of Yorkville area, you cease to be a ComEd customer or become ineligible for ComEd’s Consolidated Billing. You may terminate this Agreement within 10 days after you receive your first bill under this Agreement from ComEd by notifying us at 1-8XX-XXX-XXXX. There is NO Termination Fee if you terminate the MC Squared Agreement prior to the end of the applicable term. If you terminate your agreement early, you will be obligated to pay for services rendered under the contract until service is terminated. Adverse Material Change This Agreement may be revised at any time by mc² in the event of the occurrence of an event beyond mc² reasonable control that materially alters the obligations of mc² in performance of this Agreement. In such circumstances, mc² will notify you and offer you a revised price and terms. If you do not accept the revised price and terms within 30 days, mc² may terminate this Agreement. Community Solar Definitions: The following definitions from external sources are incorporated by reference. • “Community Solar,” or “CS,” is a type of net metering that is available to customers pursuant to Section 16-107.5(l) of the Public Utilities Act [220 ILCS 5] and ComEd Rider POGCS [ILL C.C. No. 10, Sheet 344]. • “Subscriber” and “Subscription” are defined in Section 1-10 of the Illinois Power Agency Act [20 ILCS 3855]; “Subscriber” shall also incorporate the definition of “CS Subscriber” from ComEd Rider POGCS. • “CS Beneficiary” is defined in ComEd Rider POGCS. • “Energy Supply Rate” is defined below, and is intended to reflect an estimate of mc2 costs to serve the Customer net of capacity, transmission, and other costs. Community Solar Arranged By Customer Independent Of Supplier. To the extent that Customer is granted Subscriber or Beneficiary status by their utility with a CS project that Supplier did not arrange, the credit from Supplier to Customer pursuant to Section 16-107.5(l)(2) of the Public Utilities Act (e.g., the Energy Supply Rate) shall be no higher than $0.02/kWh, unless otherwise specified in the Confirmation attached hereto. Customer need not take further action with mc2 to effectuate such a subscription or other interest. Customer acknowledges that mc2 will provide credits to the customer based on information provided by the utility to the Regional Transmission Organization/RTO and/or mc2. Customer agrees to indemnify and hold harmless mc2 for any errors made by the utility or Regional Transmission Organization/RTO in providing or communicating relevant credits and information to mc2. Notices Except as otherwise set forth in this Agreement or required by applicable law, notices to be provided under this Agreement shall be by U.S. Mail to the mailing address provided or electronic to the email address if provided. Limitations of Liabilities LIABILITIES NOT EXCUSED BY REASON OF FORCE MAJEURE OR OTHERWISE SHALL BE LIMITED TO DIRECT AND ACTUAL DAMAGES AS THE SOLE AND EXCLUSIVE REMEDY AND ALL OTHER REMEDIES OR DAMAGES EXPRESSLY WAIVED. NEITHER PARTY WILL BE LIABLE TO THE OTHER PARTY FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE, EXEMPLARY, SPECIAL, OR INDIRECT DAMAGES. MC2S LIMITATIONS APPLY WITHOUT REGARD TO THE CAUSE OF ANY LIABILITY OR DAMAGE. Miscellaneous Provisions Waiver A waiver by either Party of any breach of the Agreement, or failure of either Party to enforce any of the terms and provisions of the Agreement, will not in any way affect, limit or waive that Party’s right to subsequently enforce and compel strict compliance with the same or other terms or provisions of the Agreement. Assignment Neither Party may assign the Agreement, in whole nor in part, without the other Party’s prior written consent, but neither party may unreasonably withhold consent. However, mc² may assign the Agreement to another ARES without Customer’s prior consent but that ARES shall agree in writing to be bound by this Agreement. Force Majeure If either Party is unable to perform its obligations, in whole or in part, due to an event of Force Majeure as defined herein, then the obligations of the affected Party (other than the obligations to pay any amounts due prior to the Force Majeure event) shall be suspended to the extent made necessary by such event. The term Force Majeure shall mean any act or event that is beyond the claiming Party's control (and which is not reasonably anticipated and prevented through the use of reasonable measures) including, without limitation, the failure of the Utility to receive, transport or deliver or otherwise perform, unless due to the failure of the Party claiming Force Majeure to perform such Party’s obligations hereunder, and an event of Force Majeure of mc² suppliers. The Party suffering the event of Force Majeure shall give written notice of such event of Force Majeure in reasonably full particulars to the other Party, as soon as reasonably possible. Each Party shall make reasonable efforts to remedy Force Majeure as soon as possible. Force Majeure shall not include (i) the opportunity for mc² to sell the electricity to be sold under this Agreement to another party at a higher price than that set forth in the Agreement, (ii) the opportunity for Customer to purchase the electricity (or its Accounts from another party) at a lower price than that set forth in the Agreement, or (iii) the inability of either Party to pay its bills under the Agreement or any other of its bills. Entire Agreement Amendments This Agreement constitutes the entire understanding between the Parties, and supersedes and replaces any and all previous understandings, oral or written, in any matter relating to this Agreement. This Agreement may be amended only upon mutual agreement of the Parties and will only be effective if the amendment is in writing and executed by the Parties. Emergency, Outage and Wire Service In the event of an emergency, outage or service need, Customer must call the Utility at the emergency number indicated on the Utility invoice: 1- 800-EDISON1 (1-800-334-7661). Customer Care Customer may contact mc² for Customer Care if Customer has specific comments or questions by calling mc²s toll-free telephone number at 1-8XX-XXX-XXXX between the hours of 8AM and 5PM Central Prevailing Time (CPT), faxing mc² at (877) 281-1279, emailing mc² at Yorkville@mc2energyservices.com or mailing to the business address. The Illinois Commerce Commission can also be reached at 1-800-524- 0795, TTY at (800) 858-9277 and their website address is http://www.icc.illinois.gov/. Dispute Resolution In the event of a dispute between you and mc2, you and mc2 both agree to (1) raise any claim that could be brought at the Illinois Commerce Commission (“Commission”) at the Commission, and (2) in the event of a dispute at the Commission, agree to voluntary binding arbitration pursuant to the Commission’s Rules. 20 | Page UNIFORM DISCLOSURE STATEMENT Name: MC Squared Energy Services, LLC (mc2) Address: 175 West Jackson Blvd, Suite 240 Chicago, IL 60604 Phone: 1-877-622-7697 Rates and Product Information Price (in cents/kWh) and number of months this price stays in effect: Variable - ComEd Purchased Electricity Charges, Transmission Charges and ComEd Purchased Electricity Adjustment. 24 months Other monthly charges: None Total Price (in cents/kWh) with other monthly charges: N/A Length of contract: Twenty-four (24) months Price after the initial price: N/A Early Termination Fees and Contract Renewal Early Termination Fee: $0.00 Contract Renewal: No Automatic Renewal Right to Rescind and Cancel Rescission: You have a right to rescind (stop) your enrollment within 10 days after your utility has received your order to switch suppliers. You may call us at 1-8XX-XXX-XXXX or your utility at (800) 334-7661 to accomplish this. Cancellation: You also have the right to terminate the contract without any termination fee or penalty if you contact us at 1-8XX-XXX-XXXX within 10 business days after the date of your first bill with charges from MC Squared Energy Services (mc2). This is a sales solicitation and the seller is MC Squared Energy Services (mc2), an independent retail electricity supplier. If you enter in a contract with the seller, you will be changing your retail electric supplier. The seller is not endorsed by, representing, or acting on behalf of, a utility or utility program, a governmental body or a governmental program, or a consumer group or a consumer group program. If you have any concerns or questions about this sales solicitation, you may contact the Illinois Commerce Commission’s Consumer Services Division at (800) 524-0795. For information about the electric supply price of your electric utility and offers from other retail electric suppliers, please visit PlugInIllinois.org. 21 EXHIBIT B – TIMELINE Date Activity Opt Out Schedule 5/12/20 Assumed date City signs contract 5/14/20 City sends MC2 all information necessary to create individual letterheads and outer envelopes 5/18/20 MC2 receives updated Address lists and Account numbers from City 5/20/20 MC2 orders letterheads and outer envelopes from mailing house 5/27/20 MC2 send draft mailing packets to City for approval 6/3/20 City approves the final mailing proofs; mc2 sends to mailing house for print 6/10/20 21 days Opt Out Notice Mailing 7/1/20 Opt Out Due Date 7/2/20 MC2 processes account numbers for enrollment or Drop 7/9/20 DASR dates (Enrollments for meter cycles 1) 7/30/20 First meter cycle start for the new price (Aug meter cycle 1) 22 EXHIBIT C: PRICE Eligible Customers as defined in Section 2.11 includes all residential and small commercial Aggregation customers within the Municipality excluding customers served by other alternative retail electric suppliers (ARES), including pending “with RES” status; customers served under ComEd’s Hourly Tariffed supply service (Rate RRTP); and participants enrolled in a net metering program through ComEd or an ARES other than the Supplier. Eligible Customers in the initial and subsequent opt-out cycles will be placed on Supplier service or Tariffed Service as defined in Section 2.38 of the Agreement (i.e. ComEd default tariff supply service) based on Supplier’s criteria including the customer’s usage patterns and wholesale market conditions. Eligible Customers will be assessed the same Customer Class Price, and will continue to receive monthly invoice statements from ComEd without regard to whether they are served by Supplier or on Tariffed Service. Eligible Customer Class Price: Variable rate equal to the ComEd published tariff supply service costs including the Purchased Electricity Charges (PEC), Transmission Service Charges (TSC) and the Purchased Electricity Adjustment (PEA) for each applicable month for the Term of the Agreement. Termination Fee for Withdrawing Customers: No Early Termination Fee - $0 per utility account. Special Services: Delivery Term: Aug 2020 – Aug 2022 Percent of RECs (see below): 5% (per EPA GPP req.) Civic Contribution: $72,000 annual Supplier will provide an annual valuation of $72,000 in Civic Contribution payments to the City per Term in addition to the 5% RECs. Supplier will pay $36,000 upfront (first month of delivery), and the remainder will be payable in equal monthly installment payments at $3,000 per month to the City within 30 days after the last meter read cycle of each delivery month (i.e. August 2020 payment will be paid in October 2020). In addition to every other right or remedy provided to the Municipality under this Agreement, Supplier may terminate or mutually agree to adjust the monthly Civic Contribution payment to the City if the number of accounts that supplier serves under this agreement falls below the higher of 1,200 accounts or 20% of the total number of accounts reported by ComEd pursuant to Rate GAP, because it would not be financially viable to continue the funding below such number. 23 Supplier will acquire and retire on behalf of the City of Yorkville, Renewable Energy Certificates (RECs) that meet the EPA’s Green Power Community Program requirements from a location to be determined by Supplier within the Midwest Renewable Energy Tracking System (MRETS) or the PJM Generation Attribute Tracking System (GATS). However, in Supplier’s sole discretion, Supplier may secure RECs from other locations within the United States in order to meet the EPA Green Power Community Program requirements if necessary. The RECs to be retired will be equal to an amount equal to the historical twelve months of electricity usage for the Eligible Customers excluding accounts on ComEd hourly tariff supply service and accounts with another alternative electric supplier, represented on the provided ComEd “Usage Data” file multiplied by the Percent of RECs value identified above. Supplier will assist the City of Yorkville with all the documentation required to become an EPA Green Power Partner Community. Supplier: MC Squared Energy Services, LLC Municipality: City of Yorkville Signed: Signed: ___________________________________ ________________________________ Printed/Typed Name: Printed/Typed Name: Charles C. Sutton ________________________________ Title: Title: President____________________________ ______City Manager_________________ Date: _ __________________ Date: ____________________ Attest: Attest: ________________________________ ___________________________________ Signed Signed Date: _ __________________ Date: ____________________ Attest: Attest: ________________________________ ___________________________________ 24 Signed Signed _________________________________ ___________________________________ Printed/Typed Name: Printed/Typed Name: _________________________________ ____________________________________ Title: Title: 25 EXHIBIT D INSURANCE COVERAGES A. Worker’s Compensation and Employer’s Liability with limits not less than: (1) Worker’s Compensation: Statutory; (2) Employer’s Liability: $500,000 injury-per occurrence $500,000 disease-per employee $500,000 disease-policy limit Such insurance shall evidence that coverage applies in the State of Illinois. B. Comprehensive General Liability a. with coverage written on an “occurrence” basis with limits no less than: $1,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to be written on an “occurrence” basis. Coverage shall include: - Broad Form Property Damage Endorsement - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Agreement) - $200,000 Deductible b. coverage written on a “claims made” basis with limits no less than: $1,000,000 Bodily Injury and Property Damage Combined Single Limit Coverage is to be written on a “claims made” bases. Coverage shall include: - Broad Form Property Damage Endorsement - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Agreement) - $200,000 Deductible c. with coverage for motor vehicle liability with a combined single limit of liability for bodily injury and property damage of not less than $1,000,000 for vehicles owned, non-owned, or rented. C. Umbrella Policy. The required coverage may be in any combination of primary, excess, and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following-form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2020-35 FY 21 Budget Update City Council – April 28, 2020 N / A N / A Discussion See attached memo. Bart Olson Administration Name Department Summary A review of potential budget updates for the FY 21 budget, due to the COVID-19 pandemic and likely national recession. Background (all new text) The City Council last discussed the FY 21 budget proposal at the April 14th City Council meeting, where the FY 21 budget was approved with amendments listed in an attached spreadsheet. These amendments were not related to pandemic/recession forecasting. The City Council reviewed a staff memo with several pages of potential budget impacts from the pandemic and recession. For ease of use, we have kept the structure and content of that memo and will add commenting paragraphs below each bulletpoint with any updates. Important concepts (new text only where update is noted) 1. What will be the size and length of the economic downturn? What will be the timing and shape of the recovery? a. April 23, 2020 update – Here’s some article headlines and a chart on the economic situation: i. “US Weekly jobless claims hit 4.4 million, bringing 5-week total to more than 26 million” – CNBC ii. “Stocks fight for gains as small business relief overshadows job losses” – Fox Business iii. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 23, 2020 Subject: FY 21 Budget Updates – Pandemic and Recession 2. Income tax filings have been delayed by the state from April to July. Late penalties are being waived, giving people less incentive to file on time. This will delay the observation of the economic downturn on state income tax payments, causing less accurate LGDF estimates. a. April 23, 2020 update – LGDF estimates have not been created by the IML or IGFOA, but the Governor’s Office of Management and Budget (GOMB) has released their own estimates for impacts to state income taxes. While these revenue estimates are not exactly correlated to the City’s share of state income taxes, they are a good baseline. As of early April, the GOMB is anticipating a 6.9% decline in individual income taxes for their entire FY 20 budget estimates, which ends June 30, 2020, and another 8.8% decline in individual income taxes for the entire FY 21 budget estimate, which ends June 30, 2021. For those same time periods, they anticipate corporate income taxes to decrease 12% and 17% off their budget estimates. Our early staff estimate is that this could impact the City’s FY 20 budget by $130,000 and the FY 21 budget by $120,000. 3. Sales tax submittals to the state by bars and restaurants is being deferred in timing and amount. Certain bars and restaurants may now pay only a portion of their obligation of state sales tax for February, March, and April consumer sales through August 2020. 4. One report that miles driven in the Chicagoland region after the stay-at-home order was issued is 67% less miles than normal. Since MFT is based on a per gallon flat rate, the relationship between miles driven and gas taxes received by the City should be linear, i.e. 67% less. 5. The City’s utility bills (water, sewer, sanitary district, garbage, and road infrastructure fee) were due on April 6th for usage that occurred in December and January. The City staff was monitoring payment counts and amounts received and can report that neither figure was outside of normal expectations. The “late” bills are due April 20th, and staff will monitor whether those figures are outside expectations. The next full utility bill cycle will cause bills to be due June 5th. a. April 23, 2020 Update – The April 20th late bill payment deadline was within normal expectations. 6. A number of the City’s capital funds are dependent upon impact fees. Fortunately, the City has been extremely conservative in new housing start estimates and does not depend on these revenues for ongoing operational expenditures. The Mayor and staff have been polling local and national home builders and all remain optimistic for the construction season. 7. The State of Illinois is one of the least financially prepared states for a major recession or depression. The State has already begun sweeping different funds and delaying payments to non-health and non-medical organizations. Members of both political parties in Illinois in the past have discussed slashing state revenue sharing with municipalities. While no specific proposal is on the table at this time, one could easily imagine a scenario where municipal-related state funds are swept, and state revenue sharing is significantly reduced. a. April 23, 2020 Update – The state has moved funds around within their own budget but has not yet signaled any impact to revenue streams shared with municipalities. 8. The City’s cash position and cash flow, even in extreme circumstances and with no affirmative action by the City is ok through 2020. The City’s cash position and cash flow, in extreme circumstances and with no affirmative action by the City will enter crisis territory in mid-2021 before being untenable by the end of 2021. The City’s valley of cashflow will occur in December 2020 and December 2021, when most of the City’s bond payments are made. Important Dates (all old text, no updates) 9. When the curve is flattened 10. When different sectors of the economy are able to restart 11. Early May 2020 – when the sales tax monthly report for February consumer sales will be released, and when the sales tax reporting deferral will be seen 12. Mid May 2020 – when the MFT monthly report for March consumer sales will be released 13. Early June 2020 – when the sales tax monthly report for March consumer sales will be released from the state, and the first with potentially lower sales and reporting deferrals 14. Early July 2020 – when the sales tax monthly report for April consumer sales will be released from the state 15. July 1, 2020 – when the first, partial online sales tax methodology change goes into effect statewide, resulting in modest (relative) sales tax revenue increases for municipalities 16. July 2020 – when income taxes are due to the state 17. September 2020 – when the first sales tax monthly report will be released that could possibly the first sales tax monthly report with no deferrals 18. August 2020 – no action has been taken by Kendall County to implement this date yet, but the current discussion for property tax payment dates would push the first payment out to August 2020 19. November 2020 – state referendum on progressive income tax 20. December 2020 – large bond payments are due, representing a valley of cashflow 21. January 1, 2021 – when the second, full online sales tax methodology change goes into effect statewide, resulting in potentially significant (relative) sales tax revenue increases for municipalities 22. February 2021 – when abatement ordinances on alternate revenue bonds are due to the County 23. December 2021 – large bond payments are due, representing a valley for cashflow Revenues – Summary (mostly new text) With the GOMB forecast on state income taxes and state sales taxes but without updates from the IML or IGFOA on other revenue streams, Staff currently projects that General Fund revenues may decrease in aggregate between $1M to $2M over the course of FY 21. This is a conservative estimate and will depend on how long the stay at home order is in effect and the severity of the anticipated recession. For sales taxes, we have assumed a broad reduction in retail sales for local restaurants, bars and other “non-essential” businesses thru May. For the General Fund, as well as the City’s other operating and capital funds (Water, Sewer, Parks & Recreation, City-Wide Capital, Library), the primary concerns are explained in greater detail below; but for the most part, can be summarized as follows: - the State cutting or delaying various tax remittances - the County delaying property tax distributions and the impact of a potential recession on the local real estate market - delays and non-payments of various utility billing charges - limited investment opportunities in a low interest rate environment - the impact on the building and development community should a prolonged recession occur - the duration of social distancing, as many revenue streams are dependent upon people freely engaging in various activities in a public setting Revenues - Highest concern (new text only where update is noted) 24. Municipal and NHR Sales Tax – account for approximately one-third of all General Fund revenues and can be highly volatile. Restaurants and bars generate ~14% of all municipal sales tax receipts. Could see potential losses from proposed FY 21 amounts of over $750,000, based on current anecdotal sales information and the stay-at-home order being issued through the end of April. a. April 23, 2020 Update – While the stay at home order has not been extended past April 30th, recent comments by the Governor and Mayor of Chicago, as well as modeling for the COVID-19 case count, seems to indicate that widespread impacts to public gatherings will occur for several weeks, if not months. The staff has updated the FY 21 sales tax estimates, and now expects to see a decrease of more than $1,000,000 in regular and non- home rule sales taxes. Revenues - High concern (all old text, no updates) 25. Income Tax – could possibly decline by $200,000 or more due to sharp increases in unemployment levels and lower corporate profits should a recession occur. The State is also likely to either cut or delay payments, due to their own budgetary issues. 26. Local Use Tax – decline could be marginal, due to the prevalence of on-line sales. However, the State is also likely to either cut or delay payments. 27. Motor Fuel Tax – may decline by over $100,000 from decreased demand, as a result of high unemployment and more people working remotely. The State also likely to either cut or delay payments. 28. Water Sales, Infrastructure Fees and Late Penalties – water sales may decline due to shrinking usage or wet weather. May adversely impact cash flow due to customers paying late or not at all. Late penalties may also vary, depending on whether or not fees are waived. 29. Sewer Maintenance Fees and Infrastructure Fees – similar to water infrastructure fees, may adversely impact cash flow due to customers paying late or not at all. 30. Child Development and Athletics & Fitness – may result in substantial refunds and season cancellations depending on how long the shelter in place order lasts and the willingness of residents to reengage in public activities. 31. Library Property Taxes – account for ~95% of all Library revenues. Any substantial delays in payments or remittance may result in serious operational and cash flow issues for the Library. 32. TIF Property Taxes – any substantial delays in payments or remittance would add continued pressure to the General Fund, which directly offsets the negative cash position of the three TIF Funds. In future fiscal years, a potential decline in property values would further inhibit the TIF districts ability to eliminate its negative equity position. Revenues - Medium concern (new text only where update is noted) 33. Corporate Property Taxes – may be delayed by the County. This, coupled with delayed remittance of state taxes, would put a strain on operational cash flow. In future fiscal years, this revenue stream may continue to decline, as more and more funds are diverted away to cover the City’s contribution to the Police Pension Fund. a. April 23, 2020 update – Property taxes are not being delayed by the County, but late fees are being waived for a couple months. 34. Building Permits, Connection & Development Fees – the impact on permit revenue from the pandemic and recession that is anticipated to follow, remains to be seen. Staff will continue to provide updates regarding these revenue streams as information becomes available. 35. Amusement, Video Gaming & Hotel Taxes – the impact on these revenue streams are wholly dependent on the longevity of the COVID-19 pandemic and the shelter in place order from the Governor. Hotel tax receipts will have limited impact on the City budget, as 90% of all proceeds received are remitted to the AACVB. 36. Investment Earnings – are expected decline sharply City-wide in the upcoming fiscal year, due to potentially declining revenues and an extremely low interest rate environment. 37. MFT High Growth Earnings – similar situation to the other state taxes mentioned above, these proceeds could be swept or delayed by the State. Revenues - Low or no concern (all old text, no updates) 38. These revenue streams are comprised of pass-through items (such as business district or admission taxes), various reimbursements from developers and other sources, and all other revenues not previously identified – with minimal, individual impact on the overall budget. Expenditures under consideration (all new text) The Mayor and staff have preliminarily discussed a first cut list of approximately $1.3m in the general fund or related funds and $200,000 in the water fund to offset a potential loss of $1.3m in general fund revenues. We have reprinted the full list of the “easy/medium/difficult” categories from the April 14th City Council memo, with items recommended to be cut noted. All of the cuts marked below will be continuously reviewed by the Mayor and staff, and may be amended or rescinded in the future. Expenditures - Easy to implement (Updates as a bulletpoint for each item) 39. Delay the proposed new PW employee - $100,000 annually through FY 25 a. April 23, 2020 Update – Cut until things stabilize. 40. Delay the FY 22 Police Commander - $150,000 annually beginning in FY 22 and annually through FY 25 a. April 23, 2020 Update – Cut until things stabilize. 41. Implement a hiring freeze/review process whenever a vacancy occurs. The City has one anticipated retirement in the police department at the end of FY 20, and the Chief and the Mayor have proposed leaving that position vacant going forward - $85,000 annually through FY 25 for police retirement vacancy; TBD for all other employees a. April 23, 2020 Update – Implement a hiring freeze on a case-by-case basis. Do not rehire position to be vacated through one police officer retirement. Do not hire seasonal part- time help in the Parks and Public Works Departments. 42. Cutback or reduce new budget proposals a. New sidewalk program – gross annual spend proposed at $125,000 i. April 23, 2020 Update – Reduce the annual spend for this project, but watch for a turnaround and opportunity to reinstate the full budget amount. b. Pavement striping – gross annual spend proposed at $62,000 i. April 23, 2020 Update – Reduce the annual spend for this project, but watch for a turnaround and opportunity to reinstate the full budget amount. c. Public Works building RFQ - $30,000 i. April 23, 2020 Update – Cut until things stabilize. d. Police building RFQ - $30,000 i. April 23, 2020 Update – Cut until things stabilize. e. E-ticketing software - $26,500 i. April 23, 2020 Update – Cut this project, but watch for a turnaround and opportunity to reinstate at a later date. f. Office chairs - $10,000 i. April 23, 2020 Update – Cut until things stabilize. g. Buy one less police vehicle per year - $65,000 potential savings per vehicle i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. h. Bulk water dispenser - $20,000 i. April 23, 2020 Update – Not cut for the time being, as cost is housed within the water fund. i. Enterprise Resource Program (ERP) - gross budget spend in FY 21 and FY 22 proposed at $475,000 i. April 23, 2020 Update – Cut this project but continue to do due diligence on reducing scope and cost of a future ERP project and watch for a turnaround and opportunity to reinstate at a later date. j. Cable consortium participation – net annual spend in FY 21 proposed at $65,000 i. April 23, 2020 Update – Cut participation in the consortium from a financial basis but do due diligence on remaining in the consortium at a reduced contribution amount and/or broadcasting public meetings with in house resources. Expenditures - Medium difficulty to implement (Updates as a bulletpoint for each item) 43. Compensation and benefits a. The City implemented a one-week furlough during the last recession. A one-week furlough based on current staff counts and compensation would yield more than $100,000 in savings. This assumes that all employees, including union employees (subject to negotiation), would take a one-week furlough. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. b. The City froze salaries for a year or two during the last recession, depending on the group of employees. A 0% raise for current non-union employees would yield more than $100,000 in savings annually and compounded compared to the FY 21 budget proposal. i. April 23, 2020 Update – Recommendation to immediately implement. c. The elected official compensation ordinance just approved by City Council doesn’t take effect until FY 24, but the annual value is $30,000 over prior compensation levels. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 44. Cutback, reduce, defer a. Police pension contributions, currently at 100% funding target but legally required only at 90% funding target - $195,000 difference in FY 21 i. April 23, 2020 Update – Savings can’t be realized until FY 22, which is when the property tax levy to be passed by the City Council in December 2020 will be on the property tax bills. We recommend exploring this option with the police pension fund over the coming months. b. Greenbriar Road RTBR supplemental project - $200,000 in FY 21 i. April 23, 2020 Update – Cut this project, but watch for a turnaround and opportunity to reinstate at a later date. c. 2021 RTBR program - $1,700,000 in FY 22 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Staff training, organization wide - $100,000 annual i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. e. Staff membership in professional organizations – TBD i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. f. Ask for all consultants, vendors, and partners to reduce contract value - TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. However, without being asked, Attorney Orr has reduced her hourly rate by 7.5%. g. Mosquito control - $6,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient h. Library liability insurance - $25,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient i. Tuition reimbursement for currently enrolled employees - $15,000 annual in five year budget proposal i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient j. Minute taking change - $4,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient k. Snow plow blades - $14,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient l. Playground replacements - $200,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient m. Parks equipment and mowers - $70,000 in FY 21 i. April 23, 2020 Update – Cut until things to stabilize. n. Sanitary sewer crawler camera - $65,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. o. Hot water unit for vactor truck - $15,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. p. Public Works mowers - $31,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. q. Elizabeth St watermain replacement - $600,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. This project is entirely housed within the water fund, but we are recommending it be deferred indefinitely to protect cash-flow. r. Water fund capital including vehicles, Appletree Ct watermain, Well #7 electrical work, SCADA upgrades, water tower painting, Orange and Olsen watermain engineering work, and pressuring sensing valve program - $100,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. Costs are entirely housed within the water fund. Expenditures - High difficulty to implement or high impact to organization and services (Updates as a bulletpoint for each item) 45. Compensation and benefits a. Reduce health insurance benefits – TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient b. Change health insurance carrier – would have been $100,000 difference in FY 21 if implemented, value in FY 22 is TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient c. Move to self insurance – Value TBD, but risk to City would increase i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Furloughs of 20% (turning a 40 hour work week into a 32 hour work week) for all employees, including union employees (bargained) - $1,500,000 annual and compounded i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient e. Progressive salary cuts of 5% for employees paid less than $60,000 annually, 10% for employees between $60,000 and $100,000 annually, and 15% for employees above $100,000 - $900,000 annually and compounded i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient f. Salary freeze for all union employees (must be negotiated) - $100,000 annually and compounded i. April 23, 2020 Update – Recommendations to negotiate with unions. 46. Waves of staff layoffs – The City’s peak full-time employment count prior to the last recession was 96 actual employees, with 105 budgeted. During the recession and afterwards, the City reduced employment counts through a variety of methods and had a low-count of 71 full-time employees. The City’s current employment count as of April is 77. Layoffs would have varying service impacts and cost savings, and specific layoffs would only be discussed in executive session. a. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 47. Sell assets a. The Van Emmon Activity Center was worth $1.2m prior to the pandemic. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient b. The 8 acres at Kendall Marketplace was worth $400,000 prior to the pandemic. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 48. Categorical last resorts a. Refinance, restructure, and/or renegotiate all bond payments to delay and reduce imminent bond payment amounts. i. April 23, 2020 Update – No immediate proposal to implement, but due diligence will be conducted by staff for December 2020 bond payments. b. Renegotiate all developer obligations and payments to reduce imminent payment amounts. i. April 23, 2020 Update – No immediate proposal to implement, but due diligence will be conducted by staff on a case-by-case basis. c. Restructure developer fees and deposits to reduce City’s financial burden. This would have the impact of increasing costs to developers and builders. i. April 23, 2020 Update - April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Revenue enhancements. There are many options for raising tax and fee amounts, and creating new taxes but these would only help the organization and would burden the public. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient New Proposals, as of April 23, 2020 49. Part-time hires – As noted above in the hiring freeze section, the Director Dhuse and Director Evans have both separately made the recommendation not to hire any seasonal part-time help in their departments. $100,000 FY 21 value. 50. Outsourced inspections – Director Noble and Code Official Ratos have been managing inspection workload to minimize outsourcing. $60,000 FY 21 value. 51. Baseline Road Bridge – There has been no specific proposal to spend these funds, as they had been budgeted simply as a protection against a sudden closure of the bridge. $25,000 FY 21 value. Recommendation This is an informational item. Staff requests feedback on the content within.