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Public Safety Packet 2020 05-07-20 AGENDA PUBLIC SAFETY COMMITTEE MEETING Thursday, May 7, 2020 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: March 5, 2020 New Business: 1. PS 2020-11 Monthly Report Review for February and March 2020 2. PS 2020-12 Adjudication Reports for February - April 2020 3. PS 2020-13 Purchasing Report 4. PS 2020-14 Neighbors by Ring Doorbell Program 5. PS 2020-15 E-Citation Implementation 6. PS 2020-16 Strategic National Stockpile Old Business: Additional Business: 2019/2020 City Council Goals – Public Safety Committee Goal Priority Staff “Municipal Building Needs and Planning” 2 Bart Olson, James Jensen, Rob Fredrickson, Eric Dhuse, Tim Evans & Erin Willrett “School Safety (Exterior and Traffic)” 8 James Jensen & Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC SAFETY COMMITTEE Thursday, May 7, 2020 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. March 5, 2020 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2020-11 Monthly Report Review for February and March 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2020-12 Adjudication Reports for February – April 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PS 2020-13 Purchasing Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PS 2020-14 Neighbors by Ring Doorbell Program □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PS 2020-15 E-Citation Implementation □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PS 2020-16 Strategic National Stockpile □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Public Safety Committee – March 5, 2020 Public Safety Committee – May 7, 2020 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC SAFETY MEETING Thursday, March 5, 2020 6:00pm City Hall Conference Room In Attendance: Chairman Seaver Tarulis Alderman Daniel Transier Alderman Joel Frieders Alderman Jackie Milschewski Other City Officials in Attendance: Police Chief Jim Jensen Others in Attendance: None The meeting was called to order at 6:01pm by Chairman Seaver Tarulis and a quorum was established. Citizen Comments: None Minutes for Correction/Approval: January 2, 2020 The minutes were approved as presented. New Business: 1. PS 2020-06 Monthly Report Review Chief Jensen gave a comparison of the number of employees from 2018 to 2019 and said they are now fully staffed. He reported on community events, training, auto accidents and he said the crashes continue at Rt. 126 and Rt. 47. Alderman Frieders said he is aware of a sign with flashing lights for a similar situation. The Chief said the intersection has a sight line issue and the info has been given to Public Works Director Eric Dhuse who forwarded it to IDOT. Galena Rd. and Rt. 47 has the second highest number according to Chief Jensen and the committee briefly discussed the issues there. Chief Jensen also commented on the number of stops being made, but tickets issued are comparatively low. He said 4,000 traffic stops were made in the last 6 months, with only 20% tickets being issued and 80% written warnings. All agreed that trucks are slowing on Rt. 47. He said Tuesday is the big crash day and targeted enforcement will be undertaken in the future. He reported on Part I and II crimes which are down in both parts compared to 2018, though calls for service increased. Page 2 of 3 2. PS 2020-07 Adjudication Reports for December 2019-February 2020 Many Building and Zoning tickets were written along with some traffic and cannabis tickets for underage persons. Chief Jensen said vape sensors have been installed in the schools. 3. PS 2020-08 COPS Hiring Grant A grant application was submitted for a 3-year contract for staffing with reimbursement up to $125,000 total. It was written for the schools and if awarded, the Chief said an additional school resource officer would be hired. The grant would be funded for salary and benefits and the grants will be awarded in June or July. Chief Jensen is working with the schools for a violence prevention grant. The award would be $300,000-$500,000. Alderman Frieders shared comments about a security issue he observed at the high school. Chairman Tarulis shared compliments about the professional manner in which an officer handled a situation at one of the schools. 4. PS 2020-09 Strategic National Stockpile Plan A plan will be put into place in the event of a serious situation, including the virus recently seen. He said all cities would go to the county to pick up whatever supplies were required. They are looking at staffing, a central pick-up point and all other details. All department heads will be attending certain levels of training prior to mid-year. 5. PS 2020-10 Emergency Pipeline Plan There are two major pipelines that run through Yorkville, said Chief Jensen. A police staff member recently attended training for the event of a major pipeline breach. It is part of a preparedness plan for the city and emergency numbers are being gathered. Old Business: 1. PS 2019-28 Fleet Status and Options Chief Jensen spoke about the ongoing discussions regarding the proposed vehicle leasing. He said research was done for feasibility and for the possibility of the City acting as their own leasing agent. Engaging with Enterprise would cost about $3,000 more per year than for the city to do it. He said $150,000 is being proposed for the upcoming budget which would fund about 3 squads. After consideration, he recommended not entering into a lease program with Enterprise. The Chief briefly discussed squad equipment and said the most expensive items are the radios and in-car video cameras. He said KenCom is paying for the radios and licensing and in an emergency, the officers can switch to an encrypted channel. Chairman Tarulis and Chief Jensen recently attended a meeting with the Health Department concerning the coronavirus. They discussed how to handle and contain it and to also develop a response. Page 3 of 3 There was also a brief discussion of a possible sharing of resources with the Kendall County Sheriff if an addition was built on to the Public Safety building for the Police Department. Additional Business None There was no further business and the meeting was adjourned at 7:05pm Minutes transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PS 2020-11 February & March 2020 Monthly Report Review Public Safety Committee – May 7, 2020 None N/A James Jensen Police Name Department Summary Review of the February & March 2020 Monthly Report Background The new monthly report has been designed to provide necessary feedback to the board and community regarding crime, traffic and community policing efforts of the police department. This document is easy to understand, provides a multitude of data and is comparative in nature to the previous month and year. This report will be disseminated to the entire board and city staff on a monthly basis and will be made available to the public on-line. Recommendation None Attachments Exhibit A: February 2020 Monthly Report Exhibit B: March 2020 Monthly Report Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: May 7, 2020 Subject: Monthly Report Review YORKVILLE POLICE DEPARTMENT Monthly Report February 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART PERSONNEL INFORMATION Employees February 2019 February 2020 Sworn Officers 28 31 Clerical 3 3 Part-Time Officers 4 3 Part-Time Community Service Officers 0 2 Part-Time Clerical 1 2 Total 36 41 Overtime Hours Worked* February 2020 2020 Total Call Outs / Stay Over 6 7 Clerical 0 0 Community Service 0 0 Court 3 18 Grants 0 0 HIDTA CPAT 61 83.5 HIDTA CIT 16 47 ILEAS Deployments 0 0 Investigations 0 8.5 Meetings 4.5 8.5 Miscellaneous 0 0 School Events 0 0 School Liaison Officer 0 0 Special Event Ribs on the River 0 0 Special Event Summer Solstice 0 0 Special Event Yorktober Fest 0 0 Special Event Fourth of July 0 0 Street/Shift Coverage 0 0 Training 8 16 Water Park Details 0 0 Misc. Details 0 0 OIC 0 0 Total Overtime Hours 98.5 188.5 Total Regular Hours 5039 10681.5 Benefit Time Used* February 2020 2020 Total Vacation 263 455 Holiday 240 712 Holiday Pay / Double-time 0 55 Sick 122 203.75 Compensatory time taken 181 196.25 Floating Holiday 64 76 Straight Time Pay - Training 76 158 Total Hours 946 1856 Compensatory Time Earned* February 2020 2020 Total Total 255 562.125 ***2019-year end information is not available. The information provided in previous monthly reports was based off MSI payroll reports which were not accurately reporting a “calendar month”. MSI was recording payroll periods. Starting in January of 2020 benefit time, overtime and compensatory time will be taken directly from employee timesheets ensuring it is the mo st accurate we can provide.*** COMMUNITY POLICING INITIATIVES In February, YPD hosted two Animal Control Adoption Visits – friendly Schnauzer mix Draco and lovable little chihuahua Arrow. Pancake Flipping Contest with area police departments for the Oswego Police Department Explorer Post Annual Pancake Breakfast fundraiser. Officer Goldsmith and Detective Meyer at the Yorkville Middle School Career Fair. Kendall County Health Department Local Public Heath Assessment. This event included both public and private professionals discussing future public health needs in Kendall County. YMS students and staff visited the BKFD Fire Station #1 for a tour and demonstration. YPD joined in the fun. Officer Gerlach participating in some Birthday Party Fun!!! UPCOMING EVENTS Special Olympics Polar Plunge is Sunday March 1st, Loon Lake at Silver Springs. YPD will have a “jump” team, come out and join us. Kendall County Respect for Law Banquet is Friday May 1, 2020 at Whitetail Ridge. Mark your calendars. YPD will have several nominations for their outstanding work this year. Hope to see you there. Battle of the Badge Blood Drive is scheduled for March 10th. Yorkville Police Department and Bristol Kendall Fire Department will be battling against one another to save lives with the gift of blood. This event will take place at Bristol Kendall Fire Station #3. COMMUNITY PRESENTATIONS / MEETINGS Date Group Officers Topic 02/03/20 Department Head Chief Jensen Meeting 02/03/20 Kendall County States Attorney Chief Jensen Deputy Chief Mikolasek Meeting 02/04/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 02/05/20 IDOT Grant DC Mikolasek Meeting 02/06/20 BFPC (Bob Johnson only) DC Mikolasek Meeting 02/06/20 Evaluations Meeting – OPD DC Mikolasek Meeting 02/10/20 Department Head Chief Jensen Meeting 02/11/20 Planning Discussion Chief Jensen Meeting 02/11/20 Yorkville Chamber Chief Jensen Presentation 02/11/20 Command Meeting Chief Jensen DC Pfizenmaier Meeting 02/11/20 Police Pension Fund Board Chief Jensen Ofc Goldsmith Meeting 02/11/20 City Council Prep Chief Jensen Meeting 02/11/20 City Council Chief Jensen Meeting 02/12/20 Brenart Eye Clinic Safety Mtg DC Pfizenmaier Meeting 02/13/20 KenCom Tyler User Group Conference Call Nicole Decker Open/Closed issues with Tyler, Upgrade to 2019.1 02/17/20 Department Head Chief Jensen Meeting 02/18/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 02/18/20 Kendall County Board of Health Chief Jensen Meeting 02/19/20 Sergeants Meeting Chief Jensen DC Mikolasek DC Pfizenmaier All Sergeants Meeting 02/19/20 Tyler Brazos/In-Code Meeting DC Mikolasek Nicole Decker Meeting 02/19/20 KC Chief’s Assoc. Luncheon D.C Mikolasek D.C Pfizenmaier KC Chief’s Assoc. Luncheon Sgt. Stroup Nicole Decker Det. Meyer Det. Nelson 02/20/20 Kencom Finance Committee Chief Jensen Meeting 02/20/20 Raging Waves Meeting DC Mikolasek Sgt Hunter Meeting 02/21/20 Kendall County Public Health Assessment Chief Jensen Meeting 02/21/20 Yorkville School District Chief Jensen Meeting 02/22/20 BFPC – Oral Interviews DC Mikolasek Christie Konen Meeting 02/22/20 Respect for Law Nominations DC Mikolasek Meeting 02/24/20 Department Head Chief Jensen Meeting 02/25/20 City Council Prep Chief Jensen Meeting 02/25/20 City Council Chief Jensen Meeting 02/25/20 In-Code Adjudication Software Web Demo Nicole Decker Kirsten Balog Overview of Tyler In-Code Adjudication software 02/27/20 Yorkville School District Security Team Chief Jensen Meeting 02/28/20 Criminal Justice Advisory Meeting- Waubonsee CC DC Mikolasek Meeting 02/28/20 Kendall County Health Department Chief Jensen Meeting 02/29/20 Oswego Explorer Fundraising Event Chief Jensen Event TRAINING AND CAREER DEVELOPMENT Date Topic Attendees Hours 02/01/20 NIMS Online Training Ofc Gardiner 2 02/02/20 NIMS Online Training Ofc Gerlach Ofc Kolowski Ofc Opp 18 02/02/20 LEADS Recertification Ofc Gerlach Ofc Kolowski 4 02/02/20 LEADS Recertification Kirsten Balog Nicole Decker 4 02/04/20 NIMS Online Training Det Sgt McMahon Det Meyer 6 02/04/20 LEADS Recertification Ofc 2 02/05/20 Reid Basic Interviewing Ofc Heye 21 02/06/20 Building Searches - Shoot/No Shoot - Shield work Approx. ½ Department 60 02/06/20 Advanced Reid Interviewing Ofc Heye 8 02/06/20 NIMS Online Training Det Sgt McMahon 2 02/06/20 LEADS Recertification Ofc Soebbing 2 02/10/20 NIMS Online Training Ofc Gardiner Ofc 8 02/10/20 LEADS Recertification Ofc Davis 2 02/13/20 Building Searches - Shoot/No Shoot - Shield work Approx. ½ Department 60 02/13/20 Pipeline Coordinated Response DC Mikolasek 3 02/20/20 Administration of Naloxone Ofc Johnson Det Meyer Ofc Opp 3 02/20/20 NIMS Online Training Ofc Hart 2 02/21/20 Reasonable Suspicion Testing DC Mikolasek Sgt Carlyle Sgt Jeleniewski Det Sgt McMahon 8 02/22/20 Alco Sensor FST Operator DC Mikolasek Ofc Kuehlem 2 02/24/20 Alco Sensor FST Operator Ofc Kolowski 1 02/24/20 Reasonable Suspicion Testing Chief Jensen Sgt Hunter 4 02/25/20 Alco Sensor FST Operator Sgt Stroup Ofc Davis Ofc Opp Ofc Soebbing 4 02/25/20 Naloxone Administration Approx. ½ Patrol 10 02/25/20 LEADS Recertification Ofc Hart 2 02/26/20 Naloxone Administration Approx. ½ Patrol 7 02/29/20 Dale Anderson Sworn Personnel 62 Total Training Hours 307 TRAFFIC CRASH SUMMARY Total Traffic Crash Reports 2020: 91 Total Crash Report Short Form Private Property February 2020: 7 Total Crashes for the Month of February 2020 (excluding private prop): 54 Hit & Run Crashes 9 Personal Injury Crashes 5 Property Damage Crashes 49 Fatality Crashes 0 TOP 5 TRAFFIC CRASH INTERSECTIONS Crash Intersection Total Number of Crashes Primary Contributory Causes E Schoolhouse Rd/ S. Bridge St. 6 Failing to Reduce Speed; Improper lane Usage; Failing to Yield N Bridge St./ Galena Rd. 4 Following too Closely; Disregard Traffic Signals; Weather N Bridge St/ Wrigley Way 3 Failing to Reduce Speed; Distraction from inside vehicle N Bridge St/ W Veterans Pkwy 3 Failing to Reduce Speed; Improper Lane Usage N Bridge St/ E Somonauk St 3 Weather Of the 54 crashes reported on the Illinois traffic crash report 59.3 % were intersection related In an effort to inform our residents and increase traffic safety throughout the City we have identified the top five (5) crash intersections. Crash by DAY of the Week Number of Crashes Monday 8 Tuesday 8 Wednesday 10 Thursday 7 Friday 11 Saturday 6 Sunday 4 Crash by TIME of Day Number of Crashes 0600-0959 24 1000-1359 3 1400-1759 11 1800-2159 5 2200-0159 5 0200-0559 6 TRAFFIC COMPLAINT / ENFORCEMENT INFORMATION During the month of February, a total of 2 directed patrols were completed by members of the Yorkville Police Department. Directed Patrols are a result of complaints received and substantiated based off the following criteria: monitoring traffic, traffic count studies or speed studies. Directed Patrol Area: Route 47 (Including Downtown) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 1 0 0 1 0 0 0 2 Warnings 18 2 0 9 0 15 1 45 Total 19 2 0 10 0 15 1 47 Directed Patrol Area: Route 34 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 3 0 0 0 0 1 0 4 Warnings 11 0 0 2 0 5 1 19 Total 14 0 0 2 0 6 1 23 PORTABLE SPEED SIGN / SPEED TRAILER DEPLOYMENT Dates of Deployment Location Type of Concern N/A N/A N/A TRAFFIC ENFORCEMENT Citations 2020 Total February 2019 February 2020 Speeding 27 8 18 No Insurance 26 18 16 Seatbelt 0 0 0 Other Moving Violations 94 24 46 Total 147 50 80 Warnings 2020 Total February 2019 February 2020 Speeding 322 23 193 No Insurance 184 37 113 Seatbelt 0 2 0 Other Moving Violation 606 206 307 Miscellaneous/Parking 18 18 12 Total 1130 286 625 DETECTIVE SQUAD DETECTIVE SQUAD HIGHLIGHTS During the month of February, the Detective Squad secured charges against 21-year-old Jacob B. Jensen of Cedar Rapids, Iowa, for Aggravated Criminal Sexual Assault, Criminal Sexual Assault, Aggravated Criminal Sexual Abuse and Criminal Sexual Abuse. The incidents for which Jensen were charged took place while living in Yorkville between 2 012 and 2015. A total of 16 felony counts were secured. Charges were also secured against 23-year-old Amari Harris of Joliet for Non-Consensual Dissemination of Private Sexual Images and Intimidation following a six -month investigation. In that case Harris shared private sexual images of another without that person’s consent. School Resource Officer Goldsmith taught 8 driver’s education classes at the Yorkville High School and attended the career fair at Yorkville Middle School to provide informatio n to students interested in a career in law enforcement. Detective Nelson was nominated for Investigator of the Year and Officer Goldsmith was nominated for Officer of the Year for the annual Oswego Optimist’s Respect for Law Banquet. Cases Assigned 2020 Total February 2019 February 2020 Adult 18 8 8 Juvenile 11 7 7 Total 29 15 15 Cases Closed 2020 Total February 2019 February 2020 Adult 20 3 9 Juvenile 16 7 5 Total 36 10 14 Total Arrests 2020 Total February 2019 February 2020 Adult 9 0 5 Juvenile 11 4 6 Total 20 4 11 Evidence 2020 Total February 2019 February 2020 Items Recovered 347 112 146 Items Destroyed or Returned 558 1 309 CRIME REPORTING The Police Department volume of law enforcement activity during the reporting period is demonstrated by category in the table below. The data includes activity reported to the State of Illinois through monthly Uniform Crime Reports (UCR) as well as all other criminal and quasi - criminal activity that is not required to be reported to the State. For comparison purposes, the statistical reporting from the same reporting period one year ago is included. NOTE: This data is insufficient for use in establishing trends, assessing workload distribution or any other statistical analysis. Further data, delving beyond this report, is essential in determining accurate and meaningful insight beyond this report. REPORTS February 2019 February 2020 Total 2019 Total 2020 Criminal Reports 53 57 757 116 Non-Criminal Reports 32 63 382 119 Sex Offender Registration 2 2 10 2 911 Hang-Up / Misdial 3/2 2 135/33 10/2 Motorist Assist / Lock-Outs 14/14 2/24 382/408 42/57 Accident / Property Damage 39 49 615 80 Accident / Personal Injury 4 5 42 10 Accident / Fatal 0 0 0 1 Accident / Hit & Run 8 9 40 11 D.U.I Reports 0 2 17 5 Total 171 215 2821 455 OFFENSE SUMMARY (Part I Crimes) February 2019 February 2020 Total 2019 Total 2020 Murder 0 0 0 0 Sex Crimes 0 1 21 3 Robbery 0 1 5 1 Aggravated Battery 0 1 8 2 Burglary 2 0 14 0 Theft 12 4 121 12 Vehicle Theft 1 0 5 0 Arson 1 0 0 0 Total 16 7 174 18 OFFENSE SUMMARY (Part II Crimes) February 2019 February 2020 Total 2019 Total 2020 Battery 3 4 56 6 Domestic Battery 5 7 89 12 Fraud 9 13 72 17 Property Damage 1 1 59 7 Weapons 0 0 5 0 Drug Offenses 4 2 44 5 Sex Offender 2 2 13 2 Disorderly Conduct 2 3 32 5 Alcohol Minors 0 0 15 1 D.U.I 0 2 14 6 Alcohol Offenses 0 0 1 0 Total 26 34 400 61 CRISIS INTERVENTION CALL February 2020 2020 Total Mental Health/Crisis Intervention (7705) 3 4 Suicide Threat (7708) 3 3 Involuntary Committal (9302) 1 1 ***November 2019 was the first month we started tracking Mental Health/Crisis Intervention and Involuntary Committal calls for service*** PATROL ARRESTS 2019 Total February 2020 2020 Total Felony 10 5 5 Misdemeanors 381 25 47 Total 391 30 52 CALLS FOR SERVICE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 1050 1084 2019 850 851 990 996 1084 1010 1134 1134 1123 1231 *1742 898 *November 2019 call count included self-dispatched calls. KenCom has since removed self-dispatched calls from call count. VEHICLE USE & EXPENSES SQUAD CAR OPERATION EXPENSES February 2019 February 2020 Monthly Mileage Unknown 21,824 Gasoline Expense $3,575.51 $4,891.81 Gallons of Gasoline 1,659 2,286 Maintenance Expense Unknown $1,752.30 Cost Per Gallon $2.155 $2.139 Cost Per Mile (Gasoline & Maintenance Costs Included) Unknown $0.304 VEHICLE USAGE AND EXPENSES Squad # Vehicle Year Assigned Ending Mileage Beginning Mileage Monthly Miles M-1 2016 Patrol 37,545 35,911 1,634 M-2 2020 Patrol 243 10 233 M-3 2016 Deputy Chief 38,521 37,932 589 M-4 2003 Detective 124,445 124,319 126 M-5 2016 Patrol 59,744 57,880 1,864 M-6 2015 CSO 69,632 68,781 851 M-8 2016 Chief of Police 19,150 18,852 298 M-9 2016 Patrol 55,421 53,789 1,632 M-10 2016 Patrol 41,816 40,480 1,336 M-11 2016 Patrol 14,500 13,137 1,363 M-12 2013 Training Vehicle 140,780 140,780 0 M-13 2016 Patrol 43,233 40,588 2,645 M-14 2013 SRO 102,867 102,740 127 M-15 2014 Detective 110,657 110,452 205 M-16 2015 Sergeant 78,835 78,134 701 M-17 2016 Detective 23,776 23,480 296 M-18 2015 Sergeant 67,588 66,066 1,522 M-19 2016 Patrol 67,045 65,275 1,770 M-20 2016 Patrol 20,699 19,221 1,478 M-21 2016 Patrol 15,261 13,715 1,546 M-22 2014 Task Force 70,009 69,026 983 M-23 2018 Deputy Chief 9,859 9,234 625 Total Miles 21,824 804 Game Farm Road Yorkville, IL 60560 YORKVILLE POLICE DEPARTMENT Monthly Report March 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART COVID-19 Coronavirus disease (COVID-19) is an infectious disease caused by a new virus. The disease causes respiratory illness (like the flu) with symptoms such as a cough, fever and in more severe cases, difficulty breathing. You can protect yourself by washing your hands frequently, avoiding touching your face, and avoiding close contact with people who are unwell. Coronavirus disease spreads primarily through contact with an infected person when they cough or sneeze. It also spreads when a person touches a surface or object that has the virus on it, then touches their eyes, nose or mouth. People of all ages can be infected by COVID -19. Older people, and people with pre- existing medical conditions (such as asthma, diabetes, heart disease) appear to be more vulnerable to becoming severely ill with the virus. The Yorkville Police Department has been working very closely with the Kendall County Health Department, Bristol Kendall Fire Department, local law enforcement and the Illinois Department of Public Health to help in reducing the spread of COVID-19. Throughout the month of March, we have been working tirelessly to protect the residents we serve. We have also been working hard to protect those that serve, both sworn and civilian. This month we have placed the highest priority on the health, safety and wellbeing of all involved with the development and implementation of Special Orders, procedures and protocols. We have purchased critical equipment such as hand sanitizer, N-95 masks and other necessary Personal Protective Equipment (PPE) to keep our staff safe. Upon review of the crash and crime data in this report you will see a sharp decline in traffic crashes and officer-initiated activity. You will also see a slight increase in criminal activity as compared to March of 2019. While we can not say for sure the reasons for this, we can assume that the Governors Executive “shelter in place” Order has a lot to do with it. Regarding officer-initiated activity, COVID-19 is the direct cause for the decline in activity. The high exposure rate and the need to maintain a full and healthy work force is the reason. The Yorkville Police Department will continue to provide professional services during these unprecedented times. As this disease continues to affect the United City of Yorkville, we will remain diligent in our efforts and be prepared to handle anything that arises. PERSONNEL INFORMATION Employees March 2019 March 2020 Sworn Officers 27 31 Clerical 3 3 Part-Time Officers 4 3 Part-Time Community Service Officers 0 2 Part-Time Clerical 1 2 Total 35 41 Overtime Hours Worked* March 2020 2020 Total Call Outs / Stay Over 1 7 Clerical 0 0 Community Service 0 0 Court 7 18 Grants 0 0 HIDTA CPAT 27 83.5 HIDTA CIT 10.5 47 ILEAS Deployments 0 0 Investigations 0 8.5 Meetings 0 8.5 Miscellaneous 0 0 School Events 0 0 School Liaison Officer 0 0 Special Event Ribs on the River 0 0 Special Event Summer Solstice 0 0 Special Event Yorktober Fest 0 0 Special Event Fourth of July 0 0 Street/Shift Coverage 0 0 Training 0 16 Water Park Details 0 0 Misc. Details 0 0 OIC 0 0 Total Overtime Hours 45.5 234 Total Regular Hours 5,462.25 16,143.75 Benefit Time Used* March 2020 2020 Total Vacation 116 571 Holiday 0 712 Holiday Pay / Double-time 0 55 Sick 374.5 578.25 Compensatory time taken 20 216.25 Floating Holiday 24 100 Straight Time Pay - Training 16 174 Total Hours 550.5 2,406.5 Compensatory Time Earned* March 2020 2020 Total Total 142.125 704.25 ***2019-year end information is not available. The information provided in previous monthly reports was based off MSI payroll reports which were not accurately reporting a “calendar month”. MSI was recording payroll periods. Starting in January of 2020 benefit time, overtime and compensatory time will be taken directly from employee timesheets ensuring it is the most accurate we can provide.*** COMMUNITY POLICING INITIATIVES YPD is getting ready for Autism Awareness Month (April). We will be wearing these Autism pins throughout the month to help raise awareness. Because of COVID-19, expect to see this pins again in 2020. CHECK OUT OUR FACEBOOK – Restaurant Take-Out Posts In an effort to support our Yorkville restaurants we are seeking who has the best take out special tonight. Looking for suggestions. Our afternoon / night shift officers will let you know where we selected. Please chime in! #supportYorkvillebusiness#community. Check out some of these photos. Home Depot – THANK YOU A special thank you to Damien from Yorkville Home Depot. Thank you for the donation of cleaning supplies to keep our staff and the public safe. It has truly been humbling to see all the nice gestures and thoughtfulness of area businesses and the public during this trying time. This community has some amazing partnerships! Cross Lutheran – FIRST RESPONDER BREAKFAST A special thank you to Cross Lutheran School for hosting a first responder breakfast on Thursday. Our Officers enjoyed a fabulous breakfast and even saw other friends from surrounding agencies. Thank you to the staff and students, what a great group! CPAAA – Department CHILI COOK-OFF Yorkville Citizen’s Police Academy Alumni Association sponsored a Chili cook-off this month. There were nine amazing entries. Thank you CPAAA. What an amazing group of Yorkville Citizen volunteers. Thank you for all you do for the community and this department. Blood Drive – BATTLE OF THE BADGE WITH BKFD Check out Detective Sergeant McMahon giving blood during the Battle of the Badge with Bristol Kendall Fire Department. What a great event with a wonderful group of professionals. Next year it will be even bigger. Life Saving Award – OFFICER BOROWSKI Officer Borowski receiving his life saving award from Deputy Chief Mikolasek during a City Council meeting. Also recognized were members from BKFD, Kencom and the Kendall County Sheriff’s Office. SRO Activities – OFFICER GOLDSMITH RECOGNIZED School Resource Officer Goldsmith would like to thank Yorkville High School sophomore, Erik Mattson, for taking the time and his talent to make this sign for Officer Goldsmith's office. Thanks Eric, you did an amazing job! Special Olympics – POLAR PLUNGE GO YPD What an awesome day at the Polar Plunge. Our Officers were freezing for a reason! Thank you to all of our friends and family for the donations to Special Olympics Illinois. We were able to raise $3,952. The photos on here caption how great today was. A special thank you to Stevens Silk Screening and Embroidery Inc, as our team YPD shirts looked awesome. Check out some of these photos. COMMUNITY PRESENTATIONS / MEETINGS Date Group Officers Topic 3/1/20 Special Olympics Polar Plunge Multiple Officers Special Event 3/2/20 Kendall CPAT Chief Jensen Deputy Chief Pfizenmaier Special Event 3/2/20 Department Head Chief Jensen Meeting 3/3/20 FNBC Chief Jensen Meeting 3/4/20 DeKalb Police Department Chief Jensen Meeting 3/5/20 Aurora Textile DC Mikolasek Meeting 3/5/20 City of Yorkville – Kiwanis Chief Jensen Special Event 3/5/20 Public Safety Chief Jensen Meeting 3/6/20 Cross Lutheran First Responder Dayshift Special Event 3/9/20 Department Head Chief Jensen Meeting 3/9/20 SVPP Grant w/ Yorkville School District Chief Jensen Meeting 3/10/20 Battle of the Badge Blood Drive Chief Jensen Deputy Chief Mikolasek Deputy Chief Pfizenmaier Sergeant McMahon Officer Soebbing Several other Officers Special Event 3/10/20 City Council Chief Jensen Meeting 3/10/20 COVID-19 Teleconference Chief Jensen Conference Call 3/11/20 Parkview Christian DC Mikolasek Drill 3/12/20 Kendall CPAT/SAO Chief Jensen Meeting 3/14/20 St. Patrick’s Day Event Chief Jensen Deputy Chief Pfizenmaier Special Event 3/16/20 Department Head Chief Jensen Meeting 3/17/20 COVID-19 Chief Jensen Conference Calls 3/17/20 Kendall County Board of Health Chief Jensen Meeting 3/17/20 Kendall Chiefs Finance Comm DC Mikolasek Conference Call 3/18/20 Kendall Chiefs Exec Board DC Mikolasek Conference Call 3/18/20 Core Management Team Chief Jensen Conference Call 3/19/20 COVID-19 Chief Jensen Conference Call 3/19/20 Kencom Finance Committee Chief Jensen Conference Call 3/20/20 COVID-19 Chief Jensen Conference Calls 3/22/20 COVID-19 Chief Jensen Conference Call 3/23/20 Department Head Chief Jensen Conference Call 3/24/20 COVID-19 Chief Jensen Conference Calls 3/24/20 City Council Chief Jensen Meeting 3/27/20 COVID-19 Chief Jensen Conference Calls 3/30/20 Department Head Chief Jensen Conference Calls 3/31/20 COVID-19 Chief Jensen Conference Calls TRAINING AND CAREER DEVELOPMENT Date Topic Attendees Hours 3/02/20 Patrol Response to Missing and Abducted Children Ofc Goldsmith Ofc Kolowski Ofc Kuehlem 8 8 8 3/02/20 LEADS Ofc Goldsmith 2 3/03/20 Alco Sensor Training Ofc Jeka 1 3/03/20 NARCAN Administration Sgt Carlyle Ofc Borowksi Ofc Davis Ofc Enk 2 2 2 2 3/03/20 LEADS Det Meyer 2 3/04/20 NIMS Training Sgt Carlyle 2 3/06/20 NIMS Training DC Mikolasek 6 3/06/20 IPELRA Training Chief Jensen 8 3/09/20 NIMS Training Ofc Gardiner 2 3/10/20 Alco Sensor Training Ofc Swanson 1 3/10/20 NIMS Training Ofc Heye Ofc Swanson 2 2 3/11/20 NIMS Training Sgt Jeleniewski 2 3/14/20 NIMS Training Ofc Johnson 6 3/16/20 NIMS Training Ofc Jeka Ofc Swanson 2 4 3/17/20 NIMS Training DC Pfizenmaier Sgt Jeleniewski Ofc Goldsmith 2 2 2 3/18/20 NIMS Training DC Pfizenmaier Ofc Goldsmith Det Meyer 2 2 2 3/21/20 NIMS Training Ofc Borowski Ofc Enk 2 2 3/23/20 NIMS Training DC Pfizenmaier 2 3/24/20 NIMS Training Ofc Meyer Amber Rasmusson 2 2 3/25/20 NIMS Training Det Nelson 4 3/31/20 Dale Anderson Sworn Personnel 62 Total Training Hours 162 ***Due to COVID-19 all NEMRT training classes, conferences and other training classes have been cancelled*** TRAFFIC CRASH SUMMARY Total Traffic Crash Reports 2020: 120 Total Crash Report Short Form Private Property March 2020: 12 Total Crashes for the Month of March 2020 (excluding private prop): 26 Hit & Run Crashes 3 Personal Injury Crashes 4 Property Damage Crashes 22 Fatality Crashes 0 TOP 3 TRAFFIC CRASH INTERSECTIONS Crash Intersection Total Number of Crashes Primary Contributory Causes Galena Rd/ N. Bridge St. 2 Disregard Traffic Control/ Distraction Inside Vehicle Route 126/ Route 71 2 Following too Close N Bridge St/ Cannonball Trail 2 Following too Close/ Improper Lane Usage Of the 26 crashes reported on the Illinois traffic crash report 100% were intersection related In an effort to inform our residents and increase traffic safety throughout the City we have identified the top three (3) crash intersections. Crash by DAY of the Week Number of Crashes Monday 3 Tuesday 3 Wednesday 4 Thursday 1 Friday 4 Saturday 6 Sunday 5 Crash by TIME of Day Number of Crashes 0600-0959 5 1000-1359 5 1400-1759 5 1800-2159 7 2200-0159 1 0200-0559 3 TRAFFIC COMPLAINT / ENFORCEMENT INFORMATION During the month of March, a total of 2 directed patrols were completed by members of the Yorkville Police Department. Directed Patrols are a result of complaints received and substantiated based off the following criteria: monitoring traffic, traffic count studies or speed studies. Directed Patrol Area: Route 34 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 4 0 0 0 0 0 0 4 Warnings 5 0 0 0 0 1 0 6 Total 9 0 0 0 0 1 0 10 Directed Patrol Area: Route 47 (Including Downtown) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 1 0 0 0 0 1 1 3 Warnings 8 0 0 5 0 6 0 19 Total 9 0 0 5 0 7 1 22 PORTABLE SPEED SIGN / SPEED TRAILER DEPLOYMENT Dates of Deployment Location Type of Concern N/A N/A N/A TRAFFIC ENFORCEMENT Citations 2020 Total March 2019 March 2020 Speeding 38 9 11 No Insurance 36 9 6 Seatbelt 0 0 0 Other Moving Violations 130 28 36 Total 204 46 53 Warnings 2020 Total March 2019 March 2020 Speeding 385 40 63 No Insurance 220 36 36 Seatbelt 0 6 0 Other Moving Violation 735 166 129 Miscellaneous/Parking 20 19 2 Total 1,360 267 230 ***As a result of COVID-19 Traffic Enforcement efforts have been suspended. DUI and Reckless driving were the only traffic enforcement efforts conducted this month*** DETECTIVE SQUAD DETECTIVE SQUAD HIGHLIGHTS During the month of March 2020, the Detective Squad adjusted to performing its duties with minimal interaction with the public. In place of face to face meetings with victims, suspects and witnesses, detectives handled most business via telephone and emai l. Although some investigations were slowed or halted due to the restrictions, each detective contacted the victims in their cases and explained the status of their case, to assure them that their investigation would resume when prudent. Although limited by public health restrictions, the detectives found other activities and tasks to remain productive such as updating case files, reviewing sex offender/violent offender files, and completing online training. Cases Assigned 2020 Total March 2019 March 2020 Adult 30 10 12 Juvenile 20 12 9 Total 50 22 21 Cases Closed 2020 Total March 2019 March 2020 Adult 36 9 16 Juvenile 26 9 10 Total 62 18 26 Total Arrests 2020 Total March 2019 March 2020 Adult 9 0 0 Juvenile 14 4 3 Total 23 4 3 Evidence 2020 Total March 2019 March 2020 Items Recovered 474 134 127 Items Destroyed or Returned 683 0 125 CRIME REPORTING The Police Department volume of law enforcement activity during the reporting period is demonstrated by category in the table below. The data includes activity reported to the State of Illinois through monthly Uniform Crime Reports (UCR) as well as all other criminal and quasi - criminal activity that is not required to be reported to the State. For comparison purposes, the statistical reporting from the same reporting period one year ago is included. NOTE: This data is insufficient for use in establishing trends, assessing workload distribution or any other statistical analysis. Further data, delving beyond this report, is essential in determining accurate and meaningful insight beyond this report. REPORTS March 2019 March 2020 Total 2019 Total 2020 Criminal Reports 57 63 757 179 Non-Criminal Reports 50 36 382 155 Sex Offender Registration 2 3 10 5 911 Hang-Up / Misdial 2/0 2/0 135/33 12/2 Motorist Assist / Lock-Outs 17/17 9/22 382/408 51/79 Accident / Property Damage 34 22 615 102 Accident / Personal Injury 3 4 42 14 Accident / Fatal 0 0 0 1 Accident / Hit & Run 4 3 40 14 D.U.I Reports 0 5 17 10 Total 186 169 2,821 624 OFFENSE SUMMARY (Part I Crimes) March 2019 March 2020 Total 2019 Total 2020 Murder 0 0 0 0 Sex Crimes 1 1 21 4 Robbery 0 0 5 1 Aggravated Battery 1 0 8 2 Burglary 1 0 14 0 Theft 11 15 121 27 Vehicle Theft 3 2 5 2 Arson 0 0 0 0 Total 17 18 174 36 OFFENSE SUMMARY (Part II Crimes) March 2019 March 2020 Total 2019 Total 2020 Battery 4 5 56 11 Domestic Battery 8 8 89 20 Fraud 7 6 72 23 Property Damage 2 3 59 10 Weapons 1 1 5 1 Drug Offenses 3 2 44 7 Sex Offender 2 3 13 5 Disorderly Conduct 4 1 32 6 Alcohol Minors 2 2 15 3 D.U.I 0 4 14 10 Alcohol Offenses 0 0 1 0 Total 33 35 400 96 CRISIS INTERVENTION CALL March 2020 2020 Total Mental Health/Crisis Intervention (7705) 2 6 Suicide Threat (7708) 4 7 Involuntary Committal (9302) 0 1 ***November 2019 was the first month we started tracking Mental Health/Crisis Intervention and Involuntary Committal calls for service*** PATROL ARRESTS 2019 Total March 2020 2020 Total Felony 10 3 8 Misdemeanors 381 24 71 Total 391 27 79 CALLS FOR SERVICE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 1050 1084 880 2019 850 851 990 996 1084 1010 1134 1134 1123 1231 *1742 898 *November 2019 call count included self-dispatched calls. KenCom has since removed self-dispatched calls from call count. VEHICLE USE & EXPENSES SQUAD CAR OPERATION EXPENSES March 2019 March 2020 Monthly Mileage Unknown 20,487 Gasoline Expense $3,298.96 $4,300.63 Gallons of Gasoline 1,687 2,378 Maintenance Expense $2,156.50 $2,145.92 Cost Per Gallon 1.955 1.808 Cost Per Mile (Gasoline & Maintenance Costs Included) Unknown 0.314 VEHICLE USAGE AND EXPENSES Squad # Vehicle Year Assigned Beginning Mileage Ending Mileage Monthly Miles M-1 2016 Patrol 37,545 38,719 1,174 M-2 2020 Patrol 243 2,217 1,974 M-3 2016 Deputy Chief 38,521 39,292 771 M-4 2003 Detective 124,445 124,488 43 M-5 2016 Patrol 59,744 61,992 2,248 M-6 2015 CSO 69,632 70,721 1,089 M-8 2016 Chief 19,150 19,595 445 M-9 2016 Patrol 55,421 56,007 586 M-10 2016 Patrol 41,816 43,369 1,553 M-11 2016 Patrol 14,500 15,561 1,061 M-12 2013 Training Vehicle 140,780 140,780 0 M-13 2016 Patrol 43,233 45,733 2,500 M-14 2013 Detective 102,867 102,979 112 M-15 2014 Detective 110,657 110,781 124 M-16 2015 Sergeant 78,835 79,589 754 M-17 2016 Detective 23,776 24,052 276 M-18 2015 Sergeant 67,588 68,565 977 M-19 2016 Patrol 67,045 68,144 1,099 M-20 2016 Patrol 20,699 21,502 803 M-21 2016 Patrol 15,261 16,608 1,347 M-22 2014 Task Force 70,009 71,246 1,237 M-23 2018 Deputy Chief 9,859 10,173 314 Total Miles 20,487 804 Game Farm Road Yorkville, IL 60560 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PS 2020-12 Adjudication Reports for February – April 2020 Public Safety Committee – May 7, 2020 None N/A Review of Adjudication Reports James Jensen Police Name Department Summary Review of the February - April 2020 Adjudication Reports Background None Recommendation None Attachments Exhibit A: February 2020 Adjudication Report Exhibit B: March 2020 Adjudication Report Exhibit C: April 2020 Adjudication Report Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: May 7, 2020 Subject: Monthly Report Review Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PS 2020-13 Purchasing Manager Update Public Safety Committee – May 7, 2020 N/A N/A N/A See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Discussion of purchasing projects. Discussion During the budgeting process, staff evaluates its department fleet based on the Fleet Replacement Policy. Due to the timing of the vehicle auction and the Committee meetings, two vehicles were brought to the City Council on April 14th for surplus disposal approval. Squad M4 - 2003 GMC Yukon VIN #1GKEK13ZX3J341537 This vehicle is a 2003 GMC Yukon (4WD) with 124,445 miles. The vehicle was previously a police seizure and is currently assigned to investigations. Due to its age, mileage and reliability this vehicle is not authorized to leave the city. In fiscal year 2020, the vehicle maintenance costs for this vehicle totaled $1,660.76. Should the vehicle remain in the PD fleet, it would require costly additional repairs. In accordance with the Fleet Replacement Policy, this vehicle is classified as a high priority replacement with a score of 39. Squad M12 - 2013 Chevrolet Tahoe VIN #1GNLC2E07DR342448 This vehicle is a 2013 Chevrolet Tahoe (2WD) with 140,780 miles. The vehicle was originally purchased for $26,935.00 in 2013. This vehicle spent the majority of its time as a patrol vehicle, until being assigned to administrative duty last summer. Due to its age, mileage and reliability this vehicle will not be authorized to leave the city. In fiscal year 2020, the vehicle maintenance costs for this vehicle totaled $616.48. Should the vehicle remain in the PD fleet, it would require costly additional repairs. In accordance with the Fleet Replacement Policy, this vehicle is classified as a high priority replacement with a score of 28. Resolution Staff recommended to send the two police squads (2003 GMC Yukon VIN# 1GKEK13ZX3J341537 and 2013 Chevrolet Tahoe VIN# 1GNLC2E07DR342448) to a public auction upon the approval of the surplus disposal. The vehicles were sold at auction on April 21, 2020.  Squad M4 - 2003 GMC Yukon VIN #1GKEK13ZX3J341537 - $1,000  Squad M12 - 2013 Chevrolet Tahoe VIN #1GNLC2E07DR342448 - $3,600 Memorandum To: Public Safety Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Date: May 7, 2020 Subject: Purchasing Manager Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PS 2020-14 Neighbors by Ring Doorbell Program Public Safety Committee – May 7, 2020 N/A Majority Approval James Jensen Police Name Department Resolution supporting Yorkville Police Department involvement and participation in the Neighbors by Ring program. Summary Currently, as part of the police department investigative efforts, Officers conduct neighborhood or business district “canvases” to attempt to obtain information to assist in furthering our investigation of criminal acts. A canvass is an activity in which the Officer goes door to door in the area where a crime occurred and asks citizens if they witnessed any of the act(s) or suspects and if they might have video surveillance footage of the criminal act or suspects. Information obtained during a canvass by the police department is received from citizens voluntarily. This type of investigative procedure is a long- standing practice in law enforcement around the world. The Yorkville Police Department strives to find more effective and efficient methods to investigate criminal or suspicious activities while staying within our legal bounds of citizens constitutional rights. Through networking with other police agencies, our department learned of program that is offered by Neighbors by Ring which allows Officers to conduct a canvas using a web-based application. The Neighbors by Ring application is a free program offered by a company that produces home surveillance cameras. Background While vetting this web-based application, we determined that this program allows citizens, if they so choose, to download the application on to their device (cell phone, tablet, iPad or other portable device) from Neighbors by Ring and sign up as a registered participant at no cost to the City or resident. A registered participant then has the ability to voluntarily share video related information from their own cameras on their property with other registered users including the police department through the Neighbors by Ring application. It is completely voluntary to sign up and participate in the program and the registered participant controls if they share information and what information they share from their cameras. The police department cannot access participants cameras or their video footage through the Neighbors by Ring application or program. The Neighbors by Ring program does not require a specific camera system to be used in order to participate in the program. How does this program help the police department? The Neighbors by Ring program is the equivalent to a “canvass” as described above. The police department, through a Ring Acknowledgement Form (Exhibit A), would have the ability to ask users for assistance in the form of information and video footage via the Neighbors by Ring application. Registered participants would then decide if they have information to share and also decide if they want to share the information. This program request would be in addition to a traditional canvas of an area where a criminal activity occurred. In order to participate, the Yorkville Police Department would need to complete the Ring Acknowledgement Form (Exhibit A) to participate in their free program. This will assist in the investigation of suspicious and criminal activity in the City of Yorkville. This program will create an additional partnership with our community stakeholders with the intent and interest in public safety and crime prevention & apprehension. Please refer to the Neighbors for Law Enforcement Informational Sheet (Exhibit B) for specific details regarding this program and helpful resources such as frequently asked questions. Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: May 7, 2020 Subject: Neighbors by Ring Doorbell Program Recommendation Staff recommends the approval to sign the Ring Acknowledgement Form and participate in the Neighbors by Ring program. Attachments Exhibit A: Ring Acknowledgement Form Exhibit B: Neighbors for Law Enforcement Informational Sheet Acknowledgement Form Agency Address Phone Number Neighbors by Ring is a free app designed to help community members connect and stay informed about what’s going on around them – whether they own a Ring device or not. Public agencies use Neighbors to share important crime and safety information with residents, and work with their communities to help make neighborhoods safer. With Neighbors, public agencies may: •Connect with The Community - Public agency personnel can comment on Neighbors app posts within their jurisdiction as an identiﬁed public agency user. •Provide Updates from Official Sources - Public agency personnel can post official updates to help their community stay informed about incidents that may impact residents. •Work Together - Users have the option to provide helpful information if public agencies seek assistance with an investigation. This process has been designed to ensure that no user information is shared with the public agency unless the user chooses to share such information, including whether the user re- ceived a notiﬁcation or opted-out of all future notiﬁcations. Please read and acknowledge your understanding of the following: ƞ There is no cost associated with joining or using Neighbors. ƞ No endorsement or promotion of Ring products or services is required. There is no obligation toǓ participate in any other Ring program. ƞ Ring will provide training and ongoing support to agency’s Public Information Officer (or equivalent),Ǔ Investigative Coordinator and Community Engagement Coordinator, and others as deemed appropriate. ƞ Ring will publicly announce your participation in Neighbors by sending an in-app announcement andǓ adding your agency’s name to Ring’s publicly available Active Agency Map, which lists all public safetyǓ agencies that have joined Neighbors. ƞ Agency will maintain appropriate user access control to Neighbors for its personnel and will useǓ Neighbors only for legitimate public safety purposes. DateAuthorized Signature Printed Name Title Veriﬁcation Code (Required) Neighbors for Law Enforcement The Neighbors App by Ring is a free app designed to help community members connect and stay informed about what’s going on around them – whether they own a Ring device or not. Local police uses Neighbors to share important crime and safety information with residents, and work with their communities to make neighborhoods safer. Ring is proud to work with local police across the country, through the Neighbors app, to help open the lines of communication between local police and the communities they serve. Ring believes when communities and law enforcement work together, safer neighborhoods can become a reality. How Law Enforcement Uses Neighbors Connect With The Community Through clearly identified posts denoting their role, local police officers can view and comment on public Neighbors app posts within their jurisdiction to connect with and help members of the community. Updates From Official Sources Local police can post official updates to help their community to stay informed about issues that may potentially affect residents. Work Together Users have the option to provide helpful information if local police ask for assistance with an investigation. Users can choose whether to share videos, or opt out of future requests. This process has been designed to ensure that no user information is shared with local police unless the user chooses to do so, including whether or not they received a request. How User Privacy Is Protected No Access to Devices Local police are never given access to users’ cameras or devices through Neighbors or Ring. No Device Locations The Neighbors Portal does not provide local police with the addresses at which any devices are located without a user’s express consent. No User Account Information Users are identified in the Neighbors app posts/comments only as “Neighbor #”. Local police see the same information on Neighbors as regular users and do not receive additional information about the post, the user posting or commenting. No Direct Access to Users Local police can use Neighbors to ask their community for assistance with an investigation. When they do so, users retain absolute control to determine whether they may have potentially relevant videos, whether or not they elect to share any videos, or opt out of future requests. Local police cannot see how many Ring users received a request, who declined to share, or which users opted-out of future requests. Helpful Resources Map of Active Police Departments on the Neighbors App Building Better Communities Together (Blog) Neighbors App Website Video Request FAQ Police FAQ Learn more about the Neighbors app here. For media inquiries, contact media@ring.com. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PS 2020-15 E-Citation (Brazos) Software Implementation Public Safety Committee – May 7, 2020 N/A Majority None (Discussion Only) The approval and purchase of an Electronic Citation Software Program (Brazos) and the authorization for an Intergovernmental Agreement (IGA) between the City of Yorkville and the Kendall County Circuit Clerks Office. James Jensen Police Name Department Summary Discussion regarding the utilization and implementation of E-Citation (Brazos) Software. Background As part of the goal setting process for the United City of Yorkville the council identified Automation and Technology as the number one goal for 2020. In December of 2018, Kencom Dispatch Center went live with a new Computer Aided Dispatch (CAD) software from Tyler/New World. This new software now integrates with the Yorkville Police Department Records Management System (RMS) which houses all the department police reports as well as traffic citations, written warnings and traffic crash data. The new CAD software greatly assists officers in completing most police reports, including traffic contacts in the field. Currently, all traffic citations, written warnings and city ordinance violations are hand written by the officers and returned to the Support Services Division for manual entry into our RMS. Once these documents are manually entered, they are transported to the Kendall County Circuit Clerk’s Office for court purposes and again, manually entered into their database. To improve and streamline our operations the police department is requesting authorization to purchase electronic citation software, otherwise known as Brazos, from Tyler/New World. This product will interface with our CAD provider (Kencom), our RMS and the Kendall County Circuit Clerks Office when completing state traffic citations, written warnings and city ordinance violation citations. Because Kencom Dispatch Center is currently the client for Tyler/New World, this purchase would go through Kencom. Kencom would invoice the City of Yorkville for the Tyler/New World Brazos Electronic Citation software program in an amount not to exceed $59,200.00. The Kendall County Circuit Clerks Office has agreed to fund a portion of the software, professional service and hosting/maintenance service and hosting/maintenance costs as described in the IGA (Exhibit A) in the amount of $30,900.00. They have also agreed to fund a portion of the ongoing annual maintenance fees for Brazos electronic citation software as described in the IGA. Because the Kendall County Circuit Clerk does not have a contractual relationship with KenCom the United City of Yorkville would initially cover the cost for the Brazos project. KenCom would submit an invoice for reimbursement to the City of Yorkville and the City would then invoice the Kendall County Circuit Clerk for their portion ($30,300). The remaining portion of the cost to get this program running will be funded by the United City of Yorkville in the amount of $28,300.00. Below is a cost breakdown for this program: Cost Breakdown One Time Software Costs $8,775.00 Hardware Costs $15,525.00 Professional Services & Training $2,500.00 Initial Maintenance Costs $1,500.00 Total Initial Cost $28,300.00 Annual Maintenance Costs – FY 22 Budget $2,732.00 Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: May 7, 2020 Subject: E-Citation (Brazos) Software Implementation ***At this time this is an informational item only. Due to the potential budget implications of COVID- 19, as discussed in the last city council meeting, we will suspend the purchasing of this program until further budget discussions take place Operational Efficiency & Savings With the implementation of this program we expect to see operational efficiencies and cost savings not only with the Circuit Clerks Office but within our organization. Officers will significantly reduce the amount of time they are on the street completing citations and written warnings along with the records department and data entry. This program will also offer an added safety benefit by allowing the officers to better focus their attention during traffic stops on the violator and approaching traffic. The table below illustrates the expected time savings: Time Saving Illustration FY 20 (Projected) FY 19 FY 18 Citations 631 818 966 Written Warnings 4,299 3,317 4,447 Ordinance Citations 390 407 449 Total Documents 5,320 4,542 5,862 Time Savings 5 minutes per document Records Clerks 443 hrs. 379 hrs. 489 hrs. 2 minutes per document Officers 177 hrs. 151 hrs. 195 hrs. Total estimated Time Savings Annually 620 hrs. 530 hrs. 684 hrs. Recommendation N/A Attachments Exhibit A: Kendall County Circuit Clerk IGA Exhibit B: KenCom IGA Exhibit A Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE KENDALL COUNTY CIRCUIT CLERK (ELECTRONIC CITATION SOFTWARE “BRAZOS”) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Yorkville Police Department supports law enforcement partnerships to enhance the level of police services for the United City of Yorkville. WHEREAS, it is in the best interest of the United City of Yorkville to approve the agreement substantially in the form attached hereto marked as “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: INCORPORATION OF RECITAL That the recitals set forth above are incorporated here by reference. Section 2: SUPPORT FOR AGREEMENT The Mayor and City Council are hereby authorized and directed to execute on behalf of the United City of Yorkville an intergovernmental agreement between the United City of Yorkville and the Kendall County Circuit Clerk r egarding Electronic Citation Software “Brazos” substantially in the form attached as “Exhibit A”. Section 3: REPEALER All Resolutions or parts of Resolutions in conflict with any of the provisions of this Resolution shall be, and the same hereby repealed. Section 4: SEVERABILITY This Resolution and every provision thereof shall be considered severable. If any section, paragraph, clause or provision of this resolution is declared by a court of law to be Exhibit A Resolution No. 2020-____ Page 2 invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this Resolution. Section 5: EFFECTIVE DATE That this resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Exhibit B Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ RESOLUTION AUTHORIZING APPROVAL FOR THE REQUEST FOR ADDITIONAL TYLER/NEW WORLD PRODUCT KENCOM DOCUMENT – BRAZOS ELECTRONIC CITATION SOFTWARE AND HARDWARE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the Yorkville Police Department supports law enforcement partnerships to enhance the level of police services for the United City of Yorkville. WHEREAS, it is in the best interest of the United City of Yorkville to approve the agreement substantially in the form attached hereto marked as “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: INCORPORATION OF RECITAL That the recitals set forth above are incorporated here by reference. Section 2: SUPPORT FOR AGREEMENT The Mayor and City Council are hereby authorized and directed to execute on behalf of the United City of Yorkville an intergovernmental agreement between the United City of Yorkville and Kendall County Emergency and Communications Board (KenCom) regarding Electronic Citation Software “Brazos” substantially in the form attached as “Exhibit A”. Section 3: REPEALER All Resolutions or parts of Resolutions in conflict with any of the provisions of this Resolution shall be, and the same hereby repealed. Section 4: SEVERABILITY Exhibit B Resolution No. 2020-____ Page 2 This Resolution and every provision thereof shall be considered severable. If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this Resolution. Section 5: EFFECTIVE DATE That this resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PS 2020-16 Strategic National Stockpile Public Safety Committee – May 7, 2020 A discussion will take place at the meeting. James Jensen Police Name Department