Library Board Packet 2020 05-11-20
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
May 11, 2020- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Mural Update
5 K Fun Run—ILA Fundraising Information
Director’s Presentation of the Community Survey Findings
(2020 Survey in Comparison to the 2014 Survey)
COLA Discussion
13. New Business Approve Surge Protector Part
COVID-19 Research Partnership/ RAILS Director Update
Update on Plans for Reopening/ Criteria for Consideration
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal cou nsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, April 13, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Library Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford.
President Crawford stated that Governor Pritzker had signed executive order #2020-07 on March 16,
2020 to relieve requirements for in-person attendance at meetings requiring a quorum, in response to
the corona virus outbreak. This allows the Board to hold a meeting electronically. Tonight's meeting is
being conducted through a Zoom platform.
Roll was called and a quorum was established.
Roll Call: Ryan Forristall-yes/remote, Theron Garcia-yes/remote, Jason Hedman-yes/remote,
Wamecca Rodriguez-yes, Russ Walter-yes/remote, Julie Brendich-yes/remote, Susan Chacon-
yes/remote, Darren Crawford-yes
Absent: Krista Danis
Others Present:
Library Director Elisa Topper; Technical Services Director Dixie DeBord/remote, Circulation Manager
Sharyl Iwanski-Goist/remote, Youth Services Director Jennette Weiss/remote, Director of Adult
Services Shelley Augustine/remote, Alderman Dan Transier/Liaison
Recognition of Visitors: President Crawford recognized the library staff and guest.
Amendments to the Agenda: None
Minutes: Finance Committee-March 9, 2020; Board Meeting-March 9, 2020; Board Meeting-
March 19, 2020
Mr. Walter noted a correction to the March 19 Board minutes, page 2, “future meetings... need to be
posted on a website...”
President Crawford moved and Ms. Rodriguez seconded the motion to approve all minutes as written
with the correction noted.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-
yes, Crawford-yes. Carried 8-0.
Correspondence: None
Public Comment: None
Staff Comment: None
Page 1 of 3
Report of the Treasurer:
Treasurer Chacon reported the budget is at 92% of the year with two categories being over budget—
Travel & Lodging and Outside Maintenance. Board members were asked to review the budget and
President Crawford moved and Trustee Garcia seconded the motion to approve payment of the bills:
$21,118.69 Accounts Payable
$38,716.84 Payroll
$59,835.53 TOTAL
Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-
yes, Forristall-yes. Carried 8-0.
Report of the Library Director:
Director Topper reported the following:
1. Library has shifted from physical to virtual while the Library continues to be closed.
2. Library now has their own Zoom account for holding electronic meetings. The Friends had a
meeting using Zoom and it will be used for some of the programs.
3. Storytime has begun on Facebook.
4. Patrons are downloading materials and those with fines have been unblocked to maintain their
access.
5. Staff is using their time to research future programs and webinars are being used for staff
development.
6. All staff are in contact.
7. As of now, all programs are canceled through May 1.
8. Twenty persons have been issued virtual library cards, allowing access to all resources.
9. State Library has made exception allowing Library to issue library cards to non-residents to
have a temporary card until the Library is reopened.
10. The summer ALA conference has been moved to 2021.
11. Reaching Forward conference canceled.
12. PUG Day, for staff development, is still scheduled for September.
13. Director Topper is coming to Library one day a week for bills, etc.
14. Building inspections all on hold.
Ms. Garcia thanked the staff for all their hard work and Mr. Walter thanked them for the Facebook
programs.
City Council Liaison: No report
Standing Committees: No report
Unfinished Business:
Security Cameras Update
Sound Inc. replaced the 7 malfunctioning cameras that were under warranty.
Air Handler Part Replaced
RJ O'Neil has come 3 times to determine the cause of the air handler shutdown and replaced a part. It
shut down again and O'Neil said to call when it occurs again. Ms. Topper said she has received 3
invoices, but will negotiate the charges.
Page 2 of 3
Community Survey Update
The survey has been sent out with the water bill and in addition, 74 paper copies were received. Ms.
Topper said she reposted it on Facebook and the total before reposting was 192. She would like to
extend it 2 more weeks for more feedback and give a report in May. The Board discussed how best to
input the remainder of the survey results to have the final report ready in May. Ms. Topper also noted
she is looking ahead to the eventual re-opening of the Library and measures that will be needed for
staff and public safety.
New Business:
Approve Resolution – Non-Resident Fee Cards
This is a yearly resolution that must be passed by the Board. It regulates non-resident cards and uses
the tax bill method for the fee. President Crawford moved and Ms. Rodriguez seconded the motion to
adopt the resolution authorizing non-resident library cards. Roll call: Hedman-yes, Rodriguez-yes,
Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes. Carried 8-0.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:37pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
Page 1 of 2
DRAFT
Yorkville Public Library
Michele Pfister Meeting Room
Finance Committee Meeting
Monday, February 24, 2020 - 6:00pm
902 Game Farm Road
The meeting was called to order at 6:00pm by Darren Crawford and roll was called.
Roll Call: Ryan Forristall-yes, Jason Hedman-yes, Darren Crawford-yes, Susan Chacon (arr. 6:27pm)
Others Present:
Library Director Elisa Topper, City Finance Director Rob Fredrickson, Wamecca Rodriguez,
Russ Walter
Recognition of Visitors: Mr. Crawford recognized staff and guest present.
Public Comment: None
Review Library Budget:
Mr. Fredrickson gave an overview of the proposed budget and called attention to the columns “FY20
adopted” and “FY20 projected revenues”. He predicted a small surplus of $11,000 for an overall Fund
Balance of $565,000, saying the library is doing well. He expects a deficit of $25,000.
He said the largest revenue stream is property tax and the amount levied in the fall was $739,000. The
past practice has been to levy for CPI and new construction. Other revenue streams include the per
capita grant, PPRT (Personal Property Replacement Tax) and miscellaneous including library cards,
investment earnings, etc. He said the PPRT comes from state corporate income tax which is
approximately $5,000 and based upon a per capita basis.
Salaries: Ms. Topper asked Mr. Fredrickson to address the impact of increased minimum wages on the
budget. He included 3% COLA in the budget for all employees. He said the current part-time wage
total is projected at $175,000 and the new projection is $196,000. Ms. Topper said in July the part-time
employees will be increased to $10.00 per hour and long-time part-time staff has concerns about the
newer part-timers earning nearly as much as they do. It was also noted that the minimum wage will
increase $1.00 each year through 2025 and Mr. Fredrickson said that is built into the budget. The
committee had a lengthy discussion regarding increasing the number of employees, having to pay
IMRF if part-timers exceed 1,000 hours, revisiting open hours, etc. Ms. Topper said she would like
two additional employees, especially in the children's department.
After discussion, the committee felt it was necessary to add an additional $14,000 per year (which
includes COLA) to the budget for salaries. Mr. Fredrickson will calculate various wage scenarios.
The wages for full-time vs. part-time will be monitored regarding the salary concerns.
Page 2 of 2
Outside Repair & Maintenance: The current budget allocation for this category is $50,000 per
month. The committee reviewed the items repaired or bought this year and any anticipated costs.
Professional services: Tech classes will be scheduled when the wi-fi is improved this summer. It was
questioned if $40,000 is enough for next year, considering that teachers must be hired for the tech
classes. As of now, $23,639 has been spent from this category. Ms. Rodriguez said the classes offered
should be what people are requesting such Facebook, video-chats, etc. Classes desired can also be
determined from the library survey. Mr. Forristall asked about the possibility of having to replace the
chiller and he added that the humidity level must be maintained in the Library. The cost for a new
chiller would be about $250,000. Mr. Crawford noted that preventive maintenance is now being done
which helps the mechanicals. It was noted that a referendum will be needed at some point to increase
the levy.
Computer software was discussed and it was noted that many computers were replaced this year. The
budgeted amount of $15,000 will be kept for this year.
Library Programming: Library fines were discussed and it was noted that many libraries no longer
assess them. This would be a loss of revenue and some programs depend on that funding. The Friends
supplement this category, but it was suggested the monthly amount should be $2,000 rather than the
$1,000.
It was noted that both library bonds will be finished at the end of 2025. Interest is paid on June 30th
and both principal and interest are paid on December 30th.
Telecommunications: the amount budgeted will be raised $100 per month.
Director Topper submitted a memo of requested changes which were recommended for approval by the
Committee:
Training & Conference: Increase $2,000 to $3,000
Employee Recognition: Increase $200 to $300
Library Operating Supplies: Increase $3,000 to $4,000
Custodial Supplies: Decrease $8,000 to $7,000
Publishing & Advertising: Increase $2,000 to $2,500
Summary:
Mr. Fredrickson will incorporate the changes into the budget and this committee will meet for another
review on March 9th at 6pm, prior to the next Board meeting. When approved by the Board, the budget
will move to the April City Council meeting. Mr. Fredrickson also noted that the budget can be
amended if needed. He also said that health insurance costs are frozen for the next budget year
resulting in no premium increase.
Ms. Topper asked to leave one day earlier for the PLA conference due to the weather warning.
Adjournment:
There was no further business and the meeting adjourned at 7:12pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
DATE: 04/16/20UNITED CITY OF YORKVILLETIME: 14:57:53MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20042520-A.SIMMONS 03/31/20 01 AMAZON-DISH SOAP01-110-56-00-561081.9902 AMAZON-PAPER TOWEL01-110-56-00-5610524.8503 AMAZON-CPR RESCUE MASKS01-210-56-00-562039.9504 NAPA#249074-CAPS, WASH01-410-56-00-562815.6705 COMCAST-MAR 2020 VOICE &82-820-54-00-5440305.3206 INTERNET** COMMENT **07 NAPA#249108-FILTERS01-410-56-00-5628230.3108 WAREHOUSE#4607340-0-TAB01-120-56-00-5610138.8409 DIVIDERS, BINDERS** COMMENT **10 RED WING-WORK BOOTS-CONARD51-510-56-00-5600290.4811 AMAZON-BLOODBORNE PATHOGEN KIT 01-210-54-00-5495573.3012 ALARM DET-MAR-FEB 2020 ALARM82-820-54-00-5462314.2813 MONITORING** COMMENT **14 VERIZON-FEB 2020 IN CAR UNITS 01-210-54-00-5440756.2115 VERIZON-FEB 2020 MOBILE PHONES 01-220-54-00-5440186.8016 VERIZON-FEB 2020 MOBILE PHONES 01-210-54-00-5440887.3017 VERIZON-FEB 2020 MOBILE PHONES 79-795-54-00-544093.4018 VERIZON-FEB 2020 MOBILE PHONES 51-510-54-00-5440179.6719 VERIZON-FEB 2020 MOBILE PHONES 52-520-54-00-544036.0120 WAREHOUSE-PAPER TOWEL, TISSUE 01-110-56-00-561045.48INVOICE TOTAL:4,699.86 *042520-B.OLSEM03/31/20 01 AMAZON-2 METAL TOILET PAPER 01-110-56-00-561032.0602 ORGANIZERS FOR PULIC BATHROOM ** COMMENT **03 WAREHOUSE#4593505-0-PAGE FLAG 01-110-56-00-561015.7404 MARKERS** COMMENT **INVOICE TOTAL:47.80 *042520-B.PFIZENMAIER 03/31/20 01 AMERICAN TIRE#3051-OIL CHANGE 01-210-54-00-549548.1502 AMERICAN TIRE#3027-OIL CHANGE 01-210-54-00-549548.1503 AMERICAN TIRE#3002-OIL CHANGE 01-210-54-00-549548.1504 AMERICAN TIRE#2945-INSTALL01-210-54-00-5495128.1305 WIRING HARNESS** COMMENT **06 AMERICAN01-210-54-00-5495289.0307 TIRE#3028-INSTALL BATTERY KILL ** COMMENT **08 SWITCH. OIL CHANGE** COMMENT **09 AMERICAN TIRE#2973-REPLACE01-210-54-00-5495591.7010 ENGINE MOUNTS** COMMENT **11 AMAZON-TRAFFIC WAND FLASHLIGHT 25-205-60-00-607010.1512 AMAZON-AUTISM AWARENESS PINS 01-210-56-00-5620124.9913 AMAZON-LONG REACH TOOL25-205-60-00-607034.9914 ACE-CLOROX, LYSOL01-210-56-00-562017.9615 AMAZON-SUIC=IDE PREVENTION PIN 01-210-56-00-5620124.9916 AMERICAN TIRE#2978-TIRE REPAIR 01-210-54-00-549517.9417 NAPA#249971-WIPER BLADES01-210-54-00-549548.04FY 20Page 1 of 11
DATE: 04/16/20UNITED CITY OF YORKVILLETIME: 14:57:53MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20042520-E.DHUSE03/31/20 17 NAPA#249563-THREADLOCKERS01-410-56-00-562834.47INVOICE TOTAL:468.20 *042520-E.TOPPER03/31/20 01 PLA CONFERENCE MEALS AND82-820-54-00-5415101.7402 TRANSPORT-TOPPER** COMMENT **03 AMAZON-INK CARTRIDGES, PAPER, 82-820-56-00-5610148.7204 AMAZON-CLEANING WIPES82-820-56-00-562193.9705 AMAZON-ENVELOPES82-820-56-00-561036.2806 AMAZON-DISINFECTING WIPES82-820-56-00-5621144.4507 AMAZON-TAPE, RULERS82-820-56-00-561028.2708 AMAZON-BARCODE SCANNER LASER 84-840-56-00-5635354.8009 DELL-MEMORY UPGRADES84-840-56-00-56351,992.9510 BREAKOUT-EDU KIT82-000-24-00-2480310.8811 AMAZON PRIME MONTHLY FEE82-820-54-00-546012.9912 AMAZON-LEARNING AIDS82-820-56-00-5671118.5913 AMAZON-CLOROX WIPES82-820-56-00-562151.5214 AMAZON-PINE SOL82-820-56-00-562195.5815 AMAZON-LYSOL82-820-56-00-56218.1916 AMAZON-PAPER TOWELS82-820-56-00-562128.9917 AMAZON-SHREDDER82-820-56-00-561040.99INVOICE TOTAL:3,568.91 *042520-E.WILLRETT 03/31/20 01 YORK CHAMBER#35328-202001-110-54-00-5412420.0002 ANNUAL DINNER ATTENDEE FOR 7** COMMENT **03 PEOPLE** COMMENT **04 NORTHERN SAFETY-SAFETY01-110-56-00-5610194.31 05 GLASSES, BIOHAZARD WASTE BAGS ** COMMENT **06 ELEMENT FOUR#SER0013748-MAR 01-640-54-00-54501,246.3007 2020 CLOUD CONNECT OFFSITE** COMMENT **08 BACKUPS** COMMENT **INVOICE TOTAL:1,860.61 *042520-G.KLEEFISCH 03/31/20 01 HOME DEPO-HOLE BOX, NIPPLE, 79-790-56-00-564012.2002 BLANK COVER** COMMENT **INVOICE TOTAL:12.20 *042520-G.STEFFENS 03/31/20 01 TARGET-SOAP52-520-56-00-561019.5502 TARGET-DOCUMENT SLEEVES52-520-56-00-56202.49INVOICE TOTAL:22.04 *042520-J.ENGBERG 03/31/20 01 ESRI- 07/13-07/17 USER01-000-14-00-14001,495.0002 CONFERENCE** COMMENT **03 REGISTRATION-ENGBERG** COMMENT **04 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-546252.9905 LICENSE** COMMENT **FY 20Page 2 of 11
DATE: 04/16/20UNITED CITY OF YORKVILLETIME: 14:57:53MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900086 FNBO FIRST NATIONAL BANK OMAHA 04/25/20042520-R.FREDRICKSON 03/31/20 30 COMCAST-03/01-03/29 INTERNET 01-410-54-00-544078.9531 @ 610 TOWER** COMMENT **32 COMCAST-03/01-03/29 INTERNET51-510-54-00-5440118.4333 @ 610 TOWER** COMMENT **INVOICE TOTAL:1,048.15 *042520-R.HARMON03/31/20 01 TARGET-CANDY FOR MOVIE DAY79-795-56-00-560632.9902 HOME DEPO-BLEACH, GLOVES,79-795-56-00-560624.8403 LYSOL** COMMENT **04 DOLLAR GENERAL-MAR 202079-795-56-00-560619.3905 PRESCHOOL SUPPLIES** COMMENT **06 AMAZON-BATTERIES79-795-56-00-56063.0807 AMAZON-DISINFECTING WIPES79-795-56-00-560649.5908 AMAZON-GAMES79-795-56-00-560644.9909 PURE FUN-JUICE CONCENTRATE79-795-56-00-560687.1010 FUN EXPRESS-PRESCHOOL AIDS79-795-56-00-5606138.6511 AMAZON-COLORBOK PAPER79-795-56-00-56069.4712 AMAZON-SOIL79-795-56-00-56064.9913 AMAZON-BABY WIPES. GLUE STICKS 79-795-56-00-560669.0814 POTS** COMMENT **INVOICE TOTAL:484.17 *042520-R.MIKOLASEK 03/31/20 01 STEAK N SHAKE-MEAL BREAK FOR 01-210-54-00-541518.0502 PERSONNEL PICKING UP NEW SQUAD ** COMMENT **03 AMAZON-TV STAND01-210-56-00-562030.9804 STREET SMART SEMINARS-LAW01-210-54-00-5412375.0005 ENFORCEMENT TRAINING-KOLOWSKI, ** COMMENT **06 GOLDSMITH & KUEHLEM** COMMENT **07 AMAZON-MODULAR BANDAGES01-210-56-00-5620119.9008 AMAZON-TUNIQUETS, SCISSORS01-210-56-00-5620270.9009 ITOA-BALLISTIC SHIELD COURSE 01-210-54-00-5412-390.0010 CREDIT** COMMENT **11 AMAZON-GAUZE, TAPE01-210-56-00-562050.49INVOICE TOTAL:475.32 *042520-R.WRIGHT 03/31/20 01 PHYSICIANS CARE-DRUG SCREEN 79-790-54-00-546243.0002 PHYSICIANS CARE-DRUG SCREEN 79-795-54-00-546243.0003 PHYSICIANS CARE-DRUG SCREEN 82-820-54-00-546243.00INVOICE TOTAL:129.00 *042520-S.IWANSKI 03/31/20 01 YORK POST- POSTAGE FOR MAILING 82-820-54-00-545217.6002 BOOKS** COMMENT **INVOICE TOTAL:17.60 *042520-S.REDMON 03/31/20 01 SAMS-SNACKS FOR TOP GOLF79-795-56-00-560621.96Total for all Highlighted Library Invoices: $4,389.34FY 20Page 3 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/04/20UNITED CITY OF YORKVILLETIME: 12:18:29CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104880 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1036712-IN04/07/20 01 LIGHTS82-820-56-00-5621237.24INVOICE TOTAL:237.24 *1036773-IN04/08/20 01 LAMPS82-820-56-00-5621156.00INVOICE TOTAL:156.00 *1036774-IN04/08/20 01 BATTERIES82-820-56-00-562132.78INVOICE TOTAL:32.78 *1036775-IN04/08/20 01 LAMPS82-820-56-00-562183.00INVOICE TOTAL:83.00 *1036776-IN04/08/20 01 BALLAST82-820-56-00-5621286.20INVOICE TOTAL:286.20 *1036778-IN04/08/20 01 WIRE NUTS82-820-56-00-562124.48INVOICE TOTAL:24.48 *1037567-IN04/10/20 01 LAMPS, BALLASTS82-820-56-00-5621162.60INVOICE TOTAL:162.60 *1038062-IN04/13/20 01 LAMPS82-820-56-00-5621136.50INVOICE TOTAL:136.50 *1038842-IN04/15/20 01 LAMPS82-820-56-00-562187.20INVOICE TOTAL:87.20 *1039117-IN04/14/20 01 BALLASTS82-820-56-00-5621598.62INVOICE TOTAL:598.62 *1039440-IN04/16/20 01 BALLAST KIT82-820-56-00-562168.11INVOICE TOTAL:68.11 *CHECK TOTAL:1,872.73)<Page 4 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/04/20UNITED CITY OF YORKVILLETIME: 12:18:29CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104881 BAKTAY BAKER & TAYLOR03519865304/14/20 01 BOOKS84-840-56-00-5686372.06INVOICE TOTAL:372.06 *203517271103/24/20 01 BOOKS84-840-56-00-5686549.40INVOICE TOTAL:549.40 *203518132404/10/20 01 BOOKS84-840-56-00-5686439.88INVOICE TOTAL:439.88 *203518313304/08/20 01 BOOKS82-000-24-00-2480114.9502 BOOKS84-840-56-00-56861,226.88INVOICE TOTAL:1,341.83 *203518441104/13/20 01 BOOKS84-840-56-00-5686825.48INVOICE TOTAL:825.48 *203519452404/14/20 01 BOOKS84-840-56-00-5686775.59INVOICE TOTAL:775.59 *203519460704/09/20 01 BOOKS84-840-56-00-5686509.63INVOICE TOTAL:509.63 *203519469004/09/20 01 BOOKS84-840-56-00-5686662.85INVOICE TOTAL:662.85 *203519503504/14/20 01 BOOKS84-840-56-00-5686469.95INVOICE TOTAL:469.95 *203519801504/14/20 01 BOOKS84-840-56-00-5686688.40INVOICE TOTAL:688.40 *203520344804/20/20 01 BOOKS84-840-56-00-5686698.36INVOICE TOTAL:698.36 *CHECK TOTAL:7,333.43)<Page 5 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/04/20UNITED CITY OF YORKVILLETIME: 12:18:29CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104882 CORRECTE CORRECT ELECTRIC, INC1994612/11/19 01 REPLACE POLE SWITCH82-820-54-00-5495178.95INVOICE TOTAL:178.95 *CHECK TOTAL:178.95 104883 DELLDELL MARKETING L.P.1037152625601/30/20 01 2 COMPUTERS FOR YOUTH SERVICES 84-840-56-00-56351,268.4202 DEPARTMENT** COMMENT **INVOICE TOTAL:1,268.42 *CHECK TOTAL:1,268.42 104884 LLWCONSU LLOYD WARBER1047704/20/20 01 APR 2020 IT SUPPORT82-820-54-00-5462390.00INVOICE TOTAL:390.00 *CHECK TOTAL:390.00 104885 MENLAND MENARDS - YORKVILLE8112504/15/20 01 SHEET CUTTER, ACRYLIC82-820-56-00-562126.54INVOICE TOTAL:26.54 *CHECK TOTAL:26.54 104886 PRAIRCAT PRAIRIECAT6774A04/08/20 01 APR 2020 PARTICIPATION FEES 82-820-54-00-54681,182.99INVOICE TOTAL:1,182.99 *CHECK TOTAL:1,182.99 104887 WEISSJ JENNETTE WEISS)<Page 6 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 05/04/20UNITED CITY OF YORKVILLETIME: 12:18:29CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104887 WEISSJ JENNETTE WEISSTARGET-REIMB03/02/20 01 REIMBURSEMENT FOR PROGRAM 82-000-24-00-248095.6502 MATERIALS PURCHASED AT TARGET ** COMMENT **INVOICE TOTAL:95.65 *CHECK TOTAL:95.65 104888 YOUNGM MARLYS J. YOUNG04132004/17/20 01 04/13/20 LIBRARY MEETING82-820-54-00-546250.5002 MINUTES** COMMENT **INVOICE TOTAL:50.50 *CHECK TOTAL:50.50TOTAL AMOUNT PAID:12,399.21)<Page 7 of 11
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 05/04/20UNITED CITY OF YORKVILLETIME: 12:33:49CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104889 DELAGE DLL FINANCIAL SERVICES INC6756591604/12/20 01 MAY 2020 COPIER LEASE82-820-54-00-5462194.48INVOICE TOTAL:194.48 *CHECK TOTAL:194.48 104890 PRAIRCAT PRAIRIECAT6774B04/08/20 01 MAY-JUN 2020 PARTICIPATION82-820-54-00-54682,366.0002 FEES** COMMENT **INVOICE TOTAL:2,366.00 *CHECK TOTAL:2,366.00 104891 SOUNDSOUND INCORPORATEDR16856904/08/20 01 MAY-JULY 2020 MAINTENANCE 82-820-54-00-5462929.5202 CONTRACT FOR CCTV AND ACCESS ** COMMENT **03 CONTROL** COMMENT **INVOICE TOTAL:929.52 *CHECK TOTAL:929.52 104892 TODAYS TODAY'S BUSINESS SOLUTIONS INC1049805/01/20 01 ANNUAL SERVICE AGREEMENT82-820-54-00-54622,644.0002 RENEWAL FOR TBS TOWER** COMMENT **INVOICE TOTAL:2,644.00 *CHECK TOTAL:2,644.00TOTAL AMOUNT PAID:6,134.00FY 21Page 8 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION20,860.09$ -$ 20,860.09 2,338.44$ 1,547.35$ 24,745.88$ FINANCE10,703.46 - 10,703.46 1,212.32 802.96 12,718.74$ POLICE112,296.28 321.95 112,618.23 723.73 8,226.04 121,568.00$ COMMUNITY DEV.19,119.69 - 19,119.69 2,169.17 1,425.29 22,714.15$ STREETS16,071.03 48.68 16,119.71 1,773.77 1,170.23 19,063.71$ WATER16,277.75 - 16,277.75 1,834.97 1,194.68 19,307.40$ SEWER8,903.11 - 8,903.11 994.47 640.44 10,538.02$ PARKS21,063.64 - 21,063.64 2,357.94 1,541.32 24,962.90$ RECREATION14,125.65 - 14,125.65 1,520.12 1,047.37 16,693.14$ LIBRARY17,319.63 - 17,319.63 1,193.40 1,305.24 19,818.27$ TOTALS256,740.33$ 370.63$ 257,110.96$ 16,118.33$ 18,900.92$ 292,130.21$ TOTAL PAYROLL292,130.21$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 3, 2020Page 9 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,800.00 - 3,800.00 - 290.70 4,090.70 ADMINISTRATION20,110.09 - 20,110.09 2,246.29 1,484.24 23,840.62 FINANCE11,203.46 - 11,203.46 1,251.42 829.74 13,284.62 POLICE118,639.35 679.86 119,319.21 835.43 8,715.68 128,870.32 COMMUNITY DEV.19,119.68 - 19,119.68 2,135.67 1,402.33 22,657.68 STREETS15,831.02 - 15,831.02 1,768.33 1,148.14 18,747.49 WATER16,277.76 234.34 16,512.10 1,844.40 1,201.13 19,557.63 SEWER8,903.10 - 8,903.10 994.47 640.44 10,538.01 PARKS21,009.63 - 21,009.63 2,346.77 1,529.55 24,885.95 RECREATION14,299.78 - 14,299.78 1,511.74 1,054.97 16,866.49 LIBRARY16,972.03 - 16,972.03 1,176.64 1,267.19 19,415.86 TOTALS267,074.24$ 914.20$ 267,988.44$ 16,111.16$ 19,633.60$ 303,733.20$ TOTAL PAYROLL303,733.20$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 17, 2020Page 10 of 11
Library CC Check Register (Pages 1‐ 3)04/25/2020 $4,249.11
Library Check Register ‐ FY20 (Pages 4 ‐ 7)05/11/2020 12,399.21
Library Check Register ‐ FY21 (Page 8)05/11/2020 6,134.00
FY20
Lincoln Financial ‐Apr. 2020 Life Ins 04/14/2020 $28.94
Flex ‐ Mar. 2020 HRA Admin Fees 04/28/2020 20.00
Nicor ‐03/02/20‐04/01/20 services 04/28/2020 1,078.57
Kendall Country Record‐Youth Services Ad 04/28/2020 176.50
TOTAL BILLS PAID: $24,086.33
DATE
Bi‐weekly (Page 9)04/03/2020 19,818.27$
Bi‐weekly (Page 10)04/17/2020 19,415.86
TOTAL PAYROLL:$39,234.13
TOTAL DISBURSEMENTS:$63,320.46
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, May 11, 2020
ACCOUNTS PAYABLE
Page 11 of 11
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTIONMay-19June-19July-19August-19 September-19 October-19 November-19 December-19 January-20 February-20 March-20April-20Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 58,036298,555 12,30025,236278,962 22,1017,528- - - - - 702,716699,220100.50%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE65,634337,641 13,91028,540315,483 24,9948,513- - - - - 794,715793,028100.21%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX1,460- 862103- 1,501- 249911- 1811,2516,5205,250124.19%82-000-41-00-4170 STATE GRANTS- - - - 21,151- - - - - - - 21,15120,000105.76%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES4347124921,6692791,1682313945721,146367887,5528,50088.84%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,193882880990966475435188264901383- 7,5588,00094.47%82-000-44-00-4422 COPY FEES294322441399264361245228309367353- 3,5823,75095.52%82-000-44-00-4439 PROGRAM FEES- 152023- - - - 6- - - 64- 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS7356808171,0791,3771,3941,3581,6571,4781,35038927612,58910,000125.89%82-000-45-00-4550 GAIN ON INVESTMENT- - - - - - - 3,882- - - - 3,882- 0.00%Miscellaneous82-000-48-00-4820 RENTAL INCOME200- - 175- 3252002005012575501,4002,00070.00%82-000-48-00-4850 MISCELLANEOUS INCOME1,98137052- - 27- 41222824472,9712,000148.54%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL5,5881,8302,0021,8301,8302,0029119934,1972,214992- 24,38825,00397.54%TOTAL REVENUES: LIBRARY 135,555 641,006 31,77760,044620,311 54,34819,4217,8317,8106,1312,7422,1121,589,0881,576,751100.78%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES30,98821,45120,90320,90320,90220,90331,71021,06821,06821,06821,06821,068273,099278,39498.10%82-820-50-00-5015 PART-TIME SALARIES19,54912,67512,56012,75212,65113,93818,44212,26610,97312,95612,74313,224164,729196,00084.05%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION2,8211,9571,9071,9071,9071,9072,8861,9222,3702,3702,3702,37026,69725,541104.52%82-820-52-00-5214 FICA CONTRIBUTION3,8042,5522,5012,5162,5082,6073,7742,4922,4002,5522,5362,57232,81435,54492.32%82-820-52-00-5216 GROUP HEALTH INSURANCE11,0995,3015,1125,4615,1585,0347,4015,3536,8376,0747,83265071,31481,18487.84%82-820-52-00-5222 GROUP LIFE INSURANCE31313131313131312929292936238793.64%82-820-52-00-5223 DENTAL INSURANCE1,165582582582582582582582582582582- 6,9876,987100.01%82-820-52-00-5224 VISION INSURANCE16984848484848484848484- 1,0121,012100.00%82-820-52-00-5230 UNEMPLOYMENT INSURANCE172- 172- - 172- - - 333- - 849750113.22%82-820-52-00-5231 LIABILITY INSURANCE5,4161,8301,8301,8301,8301,8309119934,1971,882992- 23,53924,25397.06%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES- - - - - - 163- 305- - - 4682,00023.38%82-820-54-00-5415 TRAVEL & LODGING- - - - - - 120- - 1,4151961021,8341,500122.24%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - 485(52) 55- - - - - 2777652,00038.24%82-820-54-00-5440 TELECOMMUNICATIONS- 832- 842- 422421708- - 6903054,2206,00070.33%82-820-54-00-5452 POSTAGE & SHIPPING- 45982020271618318141837875050.40%82-820-54-00-5460 DUES & SUBSCRIPTIONS1,5331313- 1191,6501,4811,5003132,877230139,74211,00088.56%82-820-54-00-5462 PROFESSIONAL SERVICES4,0591,9831,1813,3841,3392,7504,0911,7844552,6133,9461,01728,60240,00071.50%82-820-54-00-5466 LEGAL SERVICES- - - 630- - - - - - - - 6303,00021.00%82-820-54-00-5468 AUTOMATION2,249- - 3,804- 4,299- 473,549614- - 14,56120,00072.80%82-820-54-00-5480 UTILITIES- - 559774- 8257591,368- 3,3771,4481,07910,18911,13091.54%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE2484,9217,3591,3432,6409,5271,5539,3875,43718,1452957560,93050,000121.86%82-820-54-00-5498 PAYING AGENT FEES- 1,100- 589- - - - - - - - 1,6891,70099.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 1124375005281,0111,6912786342622,0167998,2678,000103.34%82-820-56-00-5620 OPERATING SUPPLIES- 30923408- - 1,256- 360229104- 2,6893,00089.65%82-820-56-00-5621 CUSTODIAL SUPPLIES- 1,397- 120918100491,1662052,156- 1,5457,6568,00095.69%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - - - - 2,0000.00%82-820-56-00-5671 LIBRARY PROGRAMMING- 2261- 3761311787150- 151191,0221,000102.20%82-820-56-00-5675 EMPLOYEE RECOGNITION- - - - 70- - - 20- 110- 200200100.13%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended April 30, 20201
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2020 ACCOUNT NUMBER DESCRIPTION May-19 June-19 July-19 August-19 September-19 October-19 November-19 December-19 January-20 February-20 March-20April-20 Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2020 BUDGET REPORTFor the Month Ended April 30, 202082-820-56-00-5685 DVD'S- - - - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS- - - 273 - 22 - 396 - - - 13 704 1,500 46.96%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT- - - - - - - 50,000 - - - - 50,000 50,000 100.00%82-820-84-00-8050 INTEREST PAYMENT- 11,306 - - - - - 11,306 - - - - 22,613 22,613 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT- - - - - - - 585,000 - - - - 585,000 585,000 100.00%82-820-99-00-8050 INTEREST PAYMENT- 69,700 - - - - - 69,700 - - - - 139,400 139,400 100.00%TOTAL FUND REVENUES135,555 641,006 31,777 60,044 620,311 54,348 19,421 7,831 7,810 6,131 2,742 2,112 1,589,088 1,576,751 100.78%TOTAL FUND EXPENDITURES83,303 138,204 55,325 59,226 51,613 67,898 77,610 777,518 60,052 79,637 57,301 45,273 1,552,960 1,620,345 95.84%FUND SURPLUS (DEFICIT)52,251 502,802 (23,548) 818 568,697 (13,550) (58,189) (769,687) (52,242) (73,505) (54,559) (43,162) 36,128 (43,594) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES9,800 4,400 7,300 2,800 59,900 3,750 6,375 1,550 1,250 4,000 7,000 3,250 111,375 50,000 222.75%84-000-45-00-4500 INVESTMENT EARNINGS62 50 56 62 60 57 69 67 71 57 30 16 658 100 658.18%84-000-48-00-4850 MISCELLANEOUS INCOME- 29 - - - - - - - - - - 29 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 7,030 3,266 112,062 50,100 223.68%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,000 - - 3,000 3,500 85.71%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - - - - - 1,626 2,348 3,974 15,000 26.49%84-840-56-00-5683 AUDIO BOOKS - 157 233 95 240 375 587 478 874 38 474 - 3,550 3,500 101.43%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 343 100 - - - - - - 285 42 769 500 153.89%84-840-56-00-5685 DVD'S - 127 119 246 313 222 362 88 236 349 209 313 2,585 3,000 86.16%84-840-56-00-5686 BOOKS - 1,958 3,713 2,427 2,364 2,941 6,475 1,713 12,176 3,832 4,001 4,482 46,082 50,000 92.16%TOTAL FUND REVENUES 9,862 4,479 7,356 2,862 59,960 3,807 6,444 1,617 1,321 4,057 7,030 3,266 112,062 50,100 223.68%TOTAL FUND EXPENDITURES - 2,241 4,408 2,867 2,918 3,538 7,424 2,279 13,286 7,220 6,595 7,184 59,960 75,500 79.42%FUND SURPLUS (DEFICIT)9,862 2,238 2,948 (5) 57,042 269 (980) (662) (11,965) (3,163) 435 (3,918) 52,102 (25,400) 2
April YTD % of FY 2020
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,497,431$ 100.3% 1,492,248$ 1,457,087$ 2.77%
Intergovernmental
Personal Property Replacement Tax 1,251$ 6,520$ 124.2% 5,250$ 4,952$ 31.66%
State Grants - 21,151 105.8% 20,000 25,211 -16.10%
Total Intergovernmental 1,251$ 27,671$ 109.6% 25,250$ 30,163$ -8.26%
Library Fines 88$ 7,552$ 88.8% 8,500$ 9,234$ -18.22%
Charges for Services
Library Subscription Cards -$ 7,558$ 94.5% 8,000$ 9,185$ -17.72%
Copy Fees - 3,582 95.5% 3,750 3,980 -9.99%
Program Fees - 64 0.0% - 301 -78.75%
Total Charges for Services -$ 11,204$ 95.4% 11,750$ 13,465$ -16.80%
Investment Earnings 276$ 12,589$ 125.9% 10,000$ 11,463$ 9.82%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income 50 1,400 70.0% 2,000 1,405 -0.36%
DVD Rental Income - - 0.0% - 1,228 -100.00%
Miscellaneous Income 447 2,971 148.5% 2,000 509 483.59%
Transfer In - 24,388 97.5% 25,003 23,496 3.80%
Total Miscellaneous & Transfers 497$ 28,759$ 99.2% 29,003$ 26,638$ 7.96%
Total Revenues and Transfers 2,112$ 1,585,206$ 100.5% 1,576,751$ 1,548,050$ 2.40%
Expenditures
Library Operations 45,273$ 1,552,960$ 95.8%1,620,345$ 1,491,069$ 4.15%
50 Salaries 34,292 437,828 92.3% 474,394 424,427 3.16%
52 Benefits 5,622 163,575 93.1% 175,658 158,280 3.35%
54 Contractual Services 2,885 134,006 89.9% 149,080 95,857 39.80%
56 Supplies 2,475 20,539 84.9% 24,200 20,406 0.65%
99 Debt Service - 797,013 100.0% 797,013 792,100 0.62%
Total Expenditures and Transfers 45,273$ 1,552,960$ 95.8% 1,620,345$ 1,491,069$ 4.15%
Surplus(Deficit) (43,162)$ 32,246$ (43,594)$ 56,981$
*April represents the culmination of fiscal year 2020
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended April 30, 2020 *
Fiscal Year 2019
For the Month Ended April 30, 2019
May June July August September October November December January February March April2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020Library Operations Old Second $ 408,036 $ 625,661 $ 589,917 $ 562,731 $ 831,380 $ 805,514 $ 750,913 $ 623,271 $ 579,186 $ 508,036 $ 448,239 $ 402,337 Building Development FeesOld Second 90,345 87,625 89,174 93,668 93,111 150,030 146,425 150,588 138,924 133,010 130,446 128,777 Library Operations IMET * 8,007 8,007 8,007 8,007 8,007 8,007 8,007 4,126 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 211,592 212,013 212,444 212,841 234,376 234,758 235,099 235,442 235,779 236,089 236,336 236,531 Total: $ 717,980 $ 933,307 $ 899,542 $ 877,248 $ 1,166,874 $ 1,198,309 $ 1,140,444 $ 1,013,427 $ 958,014 $ 881,261 $ 819,146 $ 771,771 * RestrictedPAYROLL1ST PAY PERIOD18,476$ $ 19,369 $ 18,734 $ 19,355 $ 19,306 $ 19,493 $ 19,188 $ 18,602 $ 17,566 $ 19,566 $ 19,022 $ 19,968 2ND PAY PERIOD19,361 19,417 19,287 18,873 18,814 20,011 19,374 19,297 19,395 19,530 19,695 19,416 3RD PAY PERIOD 19,324 - - - - - 18,401 - - - - - Total 57,162$ 38,786$ 38,021$ 38,228$ 38,120$ 39,504$ 56,962$ 37,898$ 36,962$ 39,096$ 38,717$ 39,384$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of April 30, 2020FISCAL YEAR 2020
DATE: 05/05/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 15:18:00 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2019 BEGINNING BALANCE 74,987.16 AP-190513B 05/06/2019 01 BOOKS BAKER & TAYLOR 104703 2034422390-B 58.24 05/06/2019 02 BOOKS BAKER & TAYLOR 104703 2034437996-B 60.16 05/06/2019 03 WASHER TOSS GAME, CRAFT ORIENTAL TRADING CO 104706 695971245-01 69.31 AP-190525MB 05/14/2019 25 AMAZON-SCREEN LIGHTING KIT, FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 413.89 05/14/2019 26 JEWEL-COOKIE TRAY FOR PATRON FIRST NATIONAL BANK 900073 052519-E.TOPPER-B 42.96 GJ-190531LB 06/03/2019 06 May 2019 Deposits 487.00 CR-C190521 05/21/2019 06 KONICA MFP REIMB 006 0000000012 100.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 644.56 587.0002 AP-190610B 06/04/2019 01 BOOKS BAKER & TAYLOR 104718 2034546750 20.69 06/04/2019 02 JULY 201, 2019 MAGIC AND ART DANIEL LAIB 104721 552 300.00 AP-190618M 06/18/2019 01 FABRICATE AND INSTALL A MAIN AURORA SIGN CO 104730 190511-1 12,497.00 AP-190625MB 06/20/2019 139 AMAZON-IPAD, ENVELOPES, FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 686.29 06/20/2019 140 AMAZON-IPAD CASE FIRST NATIONAL BANK 900075 062519-E.TOPPER-B 14.99 06/20/2019 141 PANERA-3 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 142 GRACE COFFEE-2 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 20.00 06/20/2019 143 AMAZON-MOVIE CLAPPER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 9.54 06/20/2019 144 AMAZON-MOVIE PARTY PROPS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 58.94 06/20/2019 145 TARGET-DVDS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 38.00 06/20/2019 146 STARBUCKS- 3 GIFT CARDS FOR FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 30.00 06/20/2019 147 NCG-GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 78.00 06/20/2019 148 AMAZON-RED CARPET ISLE RUNNER FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 49.99 06/20/2019 149 AMAZON-BEISTLE CUTOUTS FIRST NATIONAL BANK 900075 062519-S.AUGUSTINE-B 12.90 _________________________________ TOTAL PERIOD 02 ACTIVITY 13,846.34 0.0003 AP-072919VD 07/29/2019 03 BOOKS FOR FRIENDS :VOID 104738 THE READING WAREHOUS 194537 148.83 AP-190708 07/01/2019 01 BOOKS BAKER & TAYLOR 104731 2034568271 66.09 07/01/2019 02 BOOKS BAKER & TAYLOR 104731 2034591302 56.95 07/01/2019 03 BOOKS FOR FRIENDS SUMMER THE READING WAREHOUS 194537 148.83 AP-190725M 07/22/2019 166 BOEGERS LANDSCAPE-FOUNTAIN FIRST NATIONAL BANK 900077 072519-D.DEBORD 449.00 07/22/2019 167 GROUND EFFECTS-MEXICAN PEBBLES FIRST NATIONAL BANK 900077 072519-J.WEISS 8.05 07/22/2019 168 READING WAREHOUSE-BOOKS FIRST NATIONAL BANK 900077 072519-J.WEISS 148.83 07/22/2019 169 MENARDS-PLANTER, DIRT, PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 161.79 07/22/2019 170 MENARDS-PLANTS FIRST NATIONAL BANK 900077 072519-J.WEISS 39.74 07/22/2019 171 TARGET-SUMMER READING PROGRAM FIRST NATIONAL BANK 900077 072519-J.WEISS 69.89 GJ-190731LB 08/02/2019 06 July 2019 Deposits 449.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,149.17 597.8304 AP-190812 08/05/2019 01 2 BRICKS KING & SONS MONUMENT 104748 071119 60.00 GJ-190831LB 09/03/2019 07 August 2019 Deposits 265.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 60.00 265.0005 AP-190909 09/04/2019 01 2019 ICE CREAM SOCIAL MUSICAL CHARLES E. STEWART 104766 091419 300.00 GJ-190930LB 10/01/2019 05 September 2019 Deposits 750.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 300.00 750.0006 AP-191014 10/01/2019 01 MAIN MONUMENT SIGN AURORA SIGN CO 104774 190511-2 12,997.00
DATE: 05/05/2020 UNITED CITY OF YORKVILLE PAGE: 2TIME: 15:18:00 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________06 AP-191014 10/01/2019 02 BOOKS BAKER & TAYLOR 104776 2034756989 151.18 10/01/2019 03 BOOKS BAKER & TAYLOR 104776 2034770138 9.77 10/01/2019 04 BOOKS BAKER & TAYLOR 104776 2034784292 27.27 AP-191025M 10/15/2019 207 WALMART-MOVIE SNACKS FIRST NATIONAL BANK 900080 102519-S.AUGUSTINE 10.44 GJ-191031LB 11/01/2019 06 Oct 2019 Deposits 1,598.12 _________________________________ TOTAL PERIOD 06 ACTIVITY 13,195.66 1,598.1207 AP-191118 11/13/2019 01 BOOKS BAKER & TAYLOR 104791 2034803424 690.22 11/13/2019 02 BOOKS BAKER & TAYLOR 104791 2034810164 25.18 11/13/2019 03 BOOKS BAKER & TAYLOR 104791 2034826890 41.85 11/13/2019 04 BOOKS BAKER & TAYLOR 104791 2034844604 62.88 11/13/2019 05 BOOKS BAKER & TAYLOR 104791 2034868770 22.11 11/13/2019 06 DINOSAUR CUTOUTS, INFLATABLE ORIENTAL TRADING CO 104803 698860024-01 53.64 AP-191125M 11/14/2019 208 MENARDS-TARP FIRST NATIONAL BANK 900081 112519-D.DEBORD 7.57 11/14/2019 209 AMAZON-BOOKS FIRST NATIONAL BANK 900081 112519-E.TOPPER 152.64 11/14/2019 210 BOOK PAGE-ANNUAL SUBSCRIPTION FIRST NATIONAL BANK 900081 112519-E.TOPPER 576.00 11/14/2019 211 AMAZON-PLASTIC COINS FIRST NATIONAL BANK 900081 112519-E.TOPPER 14.95 11/14/2019 212 NCG-GIFT CARD FIRST NATIONAL BANK 900081 112519-E.TOPPER 25.00 11/14/2019 213 JEWEL-REFRESHMENTS FOR CHILI FIRST NATIONAL BANK 900081 112519-J.WEISS 16.28 11/14/2019 214 PANERA-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 14.99 11/14/2019 215 JEWEL-REFRESHMENTS FOR FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 22.76 11/14/2019 216 JEWEL-REFRESHMENTS FOR OCT FIRST NATIONAL BANK 900081 112519-S.AUGUSTINE 16.97 GJ-191130LB 12/02/2019 06 November 2019 Deposits 150.00 _________________________________ TOTAL PERIOD 07 ACTIVITY 1,743.04 150.0008 AP-191224M 12/12/2019 175 AMAZON-POPCORN FIRST NATIONAL BANK 900082 122419-E.TOPPER 11.13 12/12/2019 176 AMAZON-BEAN BAG CHAIRS, FIRST NATIONAL BANK 900082 122419-E.TOPPER 138.38 12/12/2019 177 TARGET-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900082 122419-J.WEISS 109.87 12/12/2019 178 DOLLAR TREE-HOLIDAY PROGRAM FIRST NATIONAL BANK 900082 122419-J.WEISS 33.00 GJ-191231LB 01/06/2020 06 December 2019 Deposits 769.37 _________________________________ TOTAL PERIOD 08 ACTIVITY 292.38 769.3709 AP-200125M 01/17/2020 144 WALMART-SUPPLIES FOR POLAR FIRST NATIONAL BANK 900083 012520-J.WEISS 31.50 01/17/2020 145 AMAZON-HARRY POTTER CANDY FIRST NATIONAL BANK 900083 012520-TOPPER 20.52 GJ-200131LB 02/03/2020 07 January 2020 Deposits 1,325.91 _________________________________ TOTAL PERIOD 09 ACTIVITY 52.02 1,325.9110 GJ-200229LB 03/02/2020 06 February 2020 Deposits 50.00 AP-20025M 02/12/2020 212 AMAZON-SHRINKY DINKS FIRST NATIONAL BANK 900084 022520-E.TOPPER 20.12 02/12/2020 213 JEWEL-POP-CORN FIRST NATIONAL BANK 900084 022520-S.AUGUSTINE 12.97 _________________________________ TOTAL PERIOD 10 ACTIVITY 33.09 50.0011 AP-200309 03/02/2020 02 BOOK BAKER & TAYLOR 104852 2035093925 17.24 AP-200325M 03/18/2020 157 AMAZON-SHRINKY DINKS FIRST NATIONAL BANK 900085 032520-E.TOPPER 20.12 GJ-200331LB 03/31/2020 06 March 2020 Deposits 410.00 _________________________________ TOTAL PERIOD 11 ACTIVITY 37.36 410.0012 AP-200413 04/02/2020 02 BOOKS BAKER & TAYLOR 104866 2035113349 34.49
DATE: 05/05/2020 UNITED CITY OF YORKVILLE PAGE: 3TIME: 15:18:00 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2020 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________12 AP-200413 04/02/2020 03 3 END PANEL DISPLAY BINS DEMCO, INC. 104869 6788359 136.51 AP-200425M 04/16/2020 214 BREAKOUT-EDU KIT FIRST NATIONAL BANK 900086 042520-E.TOPPER 310.88 _________________________________ TOTAL PERIOD 12 ACTIVITY 481.88 0.00 TOTAL ACCOUNT ACTIVITY 31,835.50 6,503.23 ENDING BALANCE 49,654.89 GRAND TOTAL 0.00 49,654.89 TOTAL DIFFERENCE 0.00 49,654.89
LIBRARY DIRECTOR REPORT—April 2020
Summary: We continue to serve our publics virtually. We had our first all staff meeting,
and it was great to see everyone. The manager’s and I continue to meet via Zoom.
Drafted a working document on Opening Procedures in Phases and obtained feedback
from the managers. We will continue to revise as we work towards an eventual opening.
The constant communication between Library Directors has been most beneficial. I
drafted a Letter from the Director for Facebook and for the Kendall Record to inform the
public. We keep active by using social media for postings. Facebook has become our
main means of communication. Our Library Groups are meeting via Zoom. The Creative
Writing Group and Friends have met, and others will join. We created a post card (see
card) that we are sending out to 300 of our senior patrons to let them know that we are
thinking of them. Managers have also added a personal note. This is a learning
experience as we navigate these rough waters together.
Facilities Management- Building inspections are on hold for now, but I will set up the
Backflow Inspection within the next 2 weeks when I am in the building. Researching
sources for PPE. Working with the managers to order masks, gloves and plex-glass
sneeze guards for the public service desks. We have been flushing toilets and running the
faucets throughout the building to keep the water flowing.
Public Relations- Created the public relations postcard. Posted a Letter from the Director
on Facebook and to Kendall Record-Letter to the Editor. Reordered the promotional
items that will be used for our next Ice Cream Social and other outreach events. Used
remaining funds from this fiscal year for this purchase-(Was able to get a 10% discount
while at the PLA Conference). We were asked to use the 3D printer to make straps for
surgical masks (46) and Jennette Weiss produced them.
Community Survey— I inputted the 74 paper copies into Survey Monkey. Compared
the 2020 survey to the 2014 survey and have the results that will be shared in a Power
Point Presentation at the May 11th meeting. Presentation will be sent to Board members
prior to the Meeting. A summary of the results will be shared with the community via our
website, Facebook and a press release.
Virtual Library Cards for Electronic Resources Online- We have been promoting free
library cards to non-residents for accessing our web resources as long as we are not open.
To date, 32 cards have been issued. Also, people are using our Wi Fi in the library
parking lot.
Virtual Programming- Our groups are beginning to transition over to Zoom meetings.
They include the Creative Writing Group, Men’s Book Club, Lunch Bunch and Threads.
We participated in the multi-library Easter Egg Hunt. Attendance was 41. There were
266 Twitter posts.
Children’s Virtual Programming- Virtual Bingo had 25 participants. Virtual Easter
Egg Hunt had 763-page visits and 74% reached the final page. There were 4 Story Times
with 881 views, 97 likes, 4 shares and 20 comments.
Prairie Cat Meetings- Attended virtually a Members meeting on April 22nd and the
Delegates Assembly on April 29th.
PLA Report-Wrote the report on my attendance at PLA. The Report is attached, and
ideas will be shared with the managers at our meeting on May 13th. There are a few ideas
that we can implement when we eventually reopen.
Staff – All managers have returned their Telecommuting Agreements and they are on
file. All staff meeting on April 30th was held and Managers met on April 22nd. Managers
are in contact with their departmental staff. Managers and I are viewing webinars dealing
with the pandemic and library services. Managers are also developing staff development
tools for their staff such as Talent MS classes that Sharyl Iwanski is monitoring.
Staff Study- I have sent out 2 requests to library directors in our area to compile data on
their staffing. I have received responses from Plano, Oswego and Sycamore. Waiting for
Sandwich, Sugar Grove and Morris to respond. Hope to have report next month with
comparisons.
Library Operations- All bills, time sheets and emails from vendors and the general
public are addressed daily. Dixie Debord continues to process the incoming new books
and processed 392 items this month. She is in the building daily to do processing.
I have been continuing to set up my home office and weeding and organizing files.
Weeded old computer files on my library desktop. I will start working on the Illinois
Public Library Annual Report (IPLAR) that is due in 90 days past the closing of our
fiscal year. Staff are continuing to order books from our vendors.
Summer Reading-Since our program this year will be held virtually, we purchased
Wandoo, which is the software needed. This program tracks kid’s reading lists, books,
and minutes. We are continuing to obtain prizes from area businesses.
Friends- The Friends are meeting via Zoom. Shelley Augustine continues to provide
support as the staff liaison.
Database & E-book Use
Omni E-Book 1,213 E-Audio 453 (343 Users)
E-Read IL 67 E-Book Audio 78(51Users)
Circulation Checkouts 27 (Normally 14,00+ when open)
New Patrons Added 17
New Items Added 392
PUBLIC LIBRARY ASSOCIATION CONFERENCE REPORT
Elisa F. Topper, Library Director
Public Library Conference, February 26, 2020-February 29, 2020, Nashville, Tennessee.
The PLA Conference is the division conference for pubic library staff held every other year.
It was a very productive conference and I obtained ideas that we will consider for
implementation at YPL. I thank the Board for approving my attendance as I learned from the
experience and not only brought back ideas for YPL but was motivated by being with my
colleagues.
Programs Attended:
Wednesday, February 26, 2020
Opening Session- Stacey Abrams, political figure that ran for Governor of Georgia.
She spoke about her mother who was a librarian and how she was raised to promote literacy.
The main points of her speech were to promote the 2020 Census and how libraries should be a
neutral zone to help our library patrons complete the census especially immigrants.
Attended the Exhibits Opening Session Afterwards.
Thursday, February 27, 2020
Working Through Transitions and Institutional Change-Staff from Toledo Lucas Library
1. 3 Phases of Transition: Ending, Neutral Zone and New Beginnings.
2. How to Get People to Let Go—Grieving Process.
3. Give information frequently and in as many ways as possible.
4. Build a culture of trust.
5. Create an Innovation Incubator and let the staff vote on the ideas.
How a Library of Things Can Impact Services and Initiatives- La Porte Indiana Library
1. Collect Cool and Unusual Things.
2. Health and Wellness Things
3. Ask the Community to Donate Items no longer wanted.
Bringing Curbside Delivery to Your Library-Tulsa City Library
1. Benefits of Curbside
2. Factors to Consider
3. Why Offer Curbside Delivery
4. Details of Possible Options, Scope of Service, Method of Contact, Delivery Location and
Signage.
5. Safety of Staff and Patrons
6. Impact on Workflow
7. Tracking methods
8. Results of Providing Curbside Delivery at their library
Friday, February 27, 2020
Part Playground, Part Laboratory: Building New Ideas at Your Library-Arapahoe
Libraries
1. Why a concept library?
2. Showed their library concept video,
3. Idea-Separate the Classics into a special section to promote reading of the Classics.
4. Idea- Separate Videos of Popular TV Shows.
5. Idea—Patron Picks—Have patrons pick their favorite current reads and have a display.
6. Went over ideas that worked and those that did not.
Attended the All Conference Reception That Evening
Exhibits &Vendor Meetings:
Today’s Business Solutions (TBS)- Discussed new technology for our Computer Reservation
System that is outdated. Met our sales representative and scheduled a follow-up meeting at YPL.
Meeting was held at the Library with Dixie Debord, Shelley Augustine and me in attendance.
Presentation was scheduled for the April Board meeting and had to be cancelled. We do need to
upgrade our system this fiscal year and the presentation will be rescheduled.
BMI Imaging- Met with the representatives from this Digital Imaging Company as requested by
Shelley Augustine as we need to digitize our local newspapers/ documents as our current
equipment is outdated and replacement parts can not be obtained. Gave the company our
information—179 rolls of 35mm microfilm and 156 newspapers. Recently obtained the quote
and will be bringing this to the Board for consideration at a future Board meeting.
4Imprint- Met with our sales reps and saw the new promotional items they have for marketing
and outreach. This is the company that we purchased all the giveaways for the Ice Cream Social.
Was able to obtain a 10% discount on a future purchase and recently reordered all the items that
we had previously purchase—cups, totes, frisbees, jar openers, etc.
Bureau of the Census- Met with the representative and viewed their promotional items they are
using.
How I will take action using what I learned?
1. I will share the ideas with the managers and see how we can implement them at YPL.
My key learnings and takeaways from attending the conference:
1. Not all ideas are successful, and we must learn from what does not work. Staff at the
presenting libraries were honest in relaying what worked and what did not. What are the
pitfalls to avoid?
2. Curbside Delivery is certainly an idea we were previously considering for busy mothers
but now it is taking front and center as an option during this pandemic.
3. New technology for our TBS Reservation System.
4. Digital Imaging for our microfilm collection.
5. Displays of Classic Literature and TV Shows.
6. Consider a Display of Books of Patron Favorites.
7. Develop our Library of Things—ask Walgreens & CVS to donate health items like a
scale, blood pressure monitor etc. Ask patrons to donate items.
8. Develop an Innovation Incubator to obtain ideas from staff that may be implemented at
YPL.
EFT:5/7/20
We Miss You…
when the time is right,
we’ll be ready for you.
902 Game Farm Rd.
Yorkville, IL 60560
______________________________
______________________________
______________________________
Hello,
Just a quick note to let you know
that the YPL staff is working hard
behind the scenes. Meanwhile,
please keep in touch with us
through social media and our
website www.yorkville.lib.il.us
Fund for Illinois Libraries
The Fund for Illinois Libraries was created in 1990 to help Illinois libraries in their
fundraising efforts. Libraries often solicit funds from the general public, businesses, or
foundations. In some cases, donors are permitted to give only to organizations holding
IRS 501(c)(3) tax-exempt status. For many libraries, this means foregoing a gift, as the
time, effort, and costs of establishing and maintaining 501(c)(3) status are prohibitive.
The purpose of the fund is to enable libraries to receive gifts from individuals or
organizations that can only make donations to 501(c)(3) charitable organizations.
ILA is the administrator for the Fund. In that capacity, ILA provides a fund agreement
(see below) to participating libraries that allows them to solicit funds and provide the
donors with an ILA tax exempt letter for purposes of documenting the tax deductibility of
their donation. Over the past two years, the Fund has received $248,678 from 34
contributors.
The participating library directs the donor to make the contribution check payable to
Illinois Library Association and sent to their offices at:
Illinois Library Association
33 West Grand Ave., Ste. 401
Chicago, IL 60654-6799
Requirements
The annual fee associated with processing donations in a year is listed below and the
library must be/become an ILA institutional member during the year in which the service
is being used.
Donations per
year
Annual
Fee
$1 - $999 $50
$1,000 - $4,999 $100
$5,000 or above $300
MESSAGE FROM THE EXECUTIVE DIRECTOR OF RAILS
We have heard from many of you about the importance of our COVID-19 research partnership,
announced on April 22, 2020. As libraries and museums around the country begin to reopen to the
public, the need for science-based information on the safe handling of specific materials is becoming
even more urgent.
Although IMLS’s research partnership with OCLC and Battelle cannot provide answers to every
question or address every operational concern, we aim to provide the most comprehensive,
accurate, and up-to-date information possible. As always, we advise checking with your local health
officials for guidance.
The partners are initiating work on several fronts, studying:
• how COVID-19 interacts with materials commonly found in libraries and museums;
• effective methods of handling and remediation; and
• aids to support safe reopening and operational considerations.
Leaders from across the museum, archive, library, and scientific fields are providing guidance and
input through the duration of the research study.
As it becomes available, information will be posted on the project website, which will be managed
and hosted by OCLC. Essential in the information sharing objective is ensuring the authoritative
nature of the information. We are moving quickly to organize the work and to provide forums to
engage with stakeholders. A preliminary web presence is expected to be live by May 6, 2020. This
will develop into a rich resource as the project develops.
IMLS, OCLC, and Battelle are committed to moving this important research forward quickly, urgently,
and responsibly to support the protection and safety of library and museum staff members, patrons,
and members of the public.
Tomorrow, I will be attending a steering committee meeting, and I will update you with any
developments.
Deirdre Brennan
Executive Director