Public Works Packet 2020 05-19-20
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, May 19, 2020
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: February 18, 2020
New Business:
1. PW 2020-30 Water Department Reports for January, February, and March 2020
2. PW 2020-31 Supplemental MFT Resolution for Bulk Rock Salt
3. PW 2020-32 IDOT – Right-of-way Conveyance – .095 acres of land at 1975 N. Bridge Street
4. PW 2020-33 Mill Road Project – Agreements with BNSF
5. PW 2020-34 Rebuild Illinois Grants Program Potential Applications
Old Business:
Additional Business:
2019/2020 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse,
James Jensen, Tim Evans & Erin Willrett
“Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse
“Water Planning” 6 Eric Dhuse & Brad Sanderson
“School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen
“Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson
“Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, May 19, 2020
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. February 18, 2020
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2020-30 Water Department Reports for January, February, and March 2020
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2020-31 Supplemental MFT Resolution for Bulk Rock Salt
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2020-32 IDOT – Right-of-way Conveyance - .095 acres of land at 1975 N. Bridge Street
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2020-33 Mill Road Project – Agreements with BNSF
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2020-34 Rebuild Illinois Grants Program Potential Applications
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – February 18, 2020
Public Works Committee – May 19, 2020
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 2
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, February 18, 2020, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Chris Funkhouser
Alderman Ken Koch Alderman Seaver Tarulis
Other City Officials
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI
Public Works Director Eric Dhuse
Other Guests: None
The meeting was called to order at 6:01pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: January 21, 2020
The minutes were approved as presented.
New Business:
1. PW 2020-10 Snow Operations Report
Mr. Dhuse said there was an increased number of salt applications from the previous month. The
amount of salt used so far is 600 tons plus the amount from this report.
2. PW 2020-11 Public Works Storage Shed – Change Order No. 1
This balancing change order for the salt storage shed reflects a decrease of $15,101. Mr. Sanderson
recommended approval and the committee agreed.
3. PW 2020-12 Wells No. 8 and 9 – Water Treatment Plant Cation Exchange Media Replacement –
Contract Award
Mr. Sanderson said bids were taken for this project for the media replacement which assists in
removing radium from the water. The process is needed for compliance with the EPA. There are very
few contractors who do this work and the low bidder was Global Water Services which is being
recommended. The bid is $115,100 which is below the amount budgeted. Mr. Dhuse added that this is
the first of 3 plants that need to be done in different years. The committee recommended approval.
Page 2 of 2
4. PW 2020-13 Resolution for IDOT Highway Permit for Gas N Wash Route 47 Entrance
IDOT has issued a draft permit for the right in/right out for Gas N Wash. To formalize the process, a
draft resolution from the City is needed and when it is signed, IDOT will issue a formal permit. This
action was recommended by the committee members.
5. PW 2020-14 Blackberry Woods Phase B – Acceptance of Public Improvements
Engineer Sanderson reported all punchlist items have been completed and he recommended acceptance
of Phase B. A performance guarantee will be in place for one year. The committee concurred with
acceptance.
6. PW 2020-15 Kane Kendall Council of Mayors – Call for Projects Application
The Council of Mayors has requested a list of road projects that would be paid with STP (federal)
funds. The types of projects accepted for consideration are reconstruction and minor rehab/resurfacing.
Mr. Sanderson asked the committee if they would like to recommend projects for submission. He said
staff reviewed many streets and suggested Bristol Ridge Rd. as a potential resurfacing project.
Applications are due March 15th. Alderman Funkhouser asked if this in the 5-year plan which it is not.
He said the benefits must be weighed in consideration of other roads. Mr. Sanderson replied that while
the base is good, the surface core needs resurfacing. He added that the City may not be awarded
money for the project and that the funds need not be accepted. This matter will be forwarded to the
City Council.
Old Business: None
Additional Business:
Alderman Tarulis asked that the timing of the light at Bristol Ridge Rd. and Rt. 34 be checked. He has
seen cars go through the red light due to the long time drivers must wait. Alderman Funkhouser said he
has also observed this and asked that the sensors be checked too. Mr. Dhuse will follow-up.
Mr. Funkhouser said the light at Rt. 47 and Cannonball is also a very long wait. Mr. Dhuse said the
turn light has been made longer and that many motorists are using this as a cut-through.
Alderman Koch asked that the Public Works facility be placed on each Public Works agenda for
discussion when needed.
There was no further business and the meeting was adjourned at 6:15pm on a voice vote.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2020-30
Water Reports for January, February, and March 2020
Public Works Committee – May 19, 2020
Positive
Approval
Required monthly water reports
Eric Dhuse Public Works
Name Department
United City of Yorkville
WATER DEPARTMENT REPORT
__ January 2020 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 10,790,000
7 1527 1125 430 7,387,000
8 1384 840 456 13,073,000
9 1368 861 509 14,816,000
TOTAL TREATED 46,066,000
CURRENT MONTH’S PUMPAGE IS 1,077,600 GALLONS MORE THAN LAST MONTH
_ _1,689,300 _ GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,486,000___GALLONS
DAILY MAXIMUM PUMPED: __ 1,996,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 71.77 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,119 LBS. FED CALCULATED CONCENTRATION: ___3.17__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____.62 __ MG/L
POLYPHOSPHATE: 1109_ LBS. FED CALCULATED CONCENTRATION: ___1.10___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.62 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __8 NUMBER OF LEAKS OR BREAKS REPAIRED: __ __1_
MXU’S: __5 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __19 COMMERCIAL: ____ _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ February 2020 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 12,499,000
7 1527 1125 430 7,391,200
8 1384 840 456 12,126,000
9 1368 861 509 14,121,000
TOTAL TREATED 46,137,200
CURRENT MONTH’S PUMPAGE IS 71,200 GALLONS MORE THAN LAST MONTH
_ _3,757,700 _ GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,590,938___GALLONS
DAILY MAXIMUM PUMPED: __ 2,321,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 76.98 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,030 LBS. FED CALCULATED CONCENTRATION: ___2.91__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____.77 __ MG/L
POLYPHOSPHATE: 1072_ LBS. FED CALCULATED CONCENTRATION: ___1.06___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.77 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __4 NUMBER OF LEAKS OR BREAKS REPAIRED: __ __1_
MXU’S: __35 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __26 COMMERCIAL: ____ _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
__ March 2020 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 384 12,074,000
7 1527 1125 430 7,444,700
8 1384 840 456 15,680,000
9 1368 861 509 12,539,000
TOTAL TREATED 47,737,700
CURRENT MONTH’S PUMPAGE IS 1,600,500 GALLONS MORE THAN LAST MONTH
_ _8,7000 _ GALLONS MORE THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,646,128___GALLONS
DAILY MAXIMUM PUMPED: __ 2,167,000__ GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 79.58 __ GALLONS
WATER TREATMENT:
CHLORINE: 1,127 LBS. FED CALCULATED CONCENTRATION: ___3.08__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____.87 __ MG/L
POLYPHOSPHATE: 1140_ LBS. FED CALCULATED CONCENTRATION: ___1.09___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__23 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.80 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __2 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___
MXU’S: __104 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __22 COMMERCIAL: ____ _ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2020-31
Supplemental MFT Resolution for Bulk Rock Salt
Public Works Committee – May 19, 2020
Positive
Approval
Annual resolution appropriating MFT funds for the purchase of bulk rock salt.
Eric Dhuse Public Works
Name Department
Summary
I am requesting approval of an MFT general maintenance resolution to allow the use of MFT
funds to purchase bulk rock salt for the upcoming winter season.
Background
We typically use MFT funds to buy our bulk rock salt. In order to do that, we must approve a
resolution that authorizes those certain MFT funds for this purchase.
This year, I have submitted our request electronically to the State’s Central Management System
for 1600 tons of salt. The electronic submission was in lieu of the normal contract that is signed
and returned each year. By submitting the request we are now part of a much larger pool of
other municipalities, townships, counties and other road districts. Our contract obligates us to
take a minimum of 80% (1280 tons) of our submitted quantity and a maximum of 120% (1920
tons). I estimated the cost to be $100/ton which is very close to last years price. If the price
comes in at $100/ton, our minimum obligation will be $120,800, 100% is $160,000 and 120%
would be $190,200. With 1000 tons already in storage, I do not believe that we will need to use
any over our bid amount. Our goal each year is to use only the minimum amount needed, this is
especially true this year with the high prices.
We have used the State’s CMS for our salt bids for many years. By combining all the
governmental agencies into one bid, we are hopefully able to receive the best pricing.
Recommendation
I recommend approving the resolution authorizing the use of MFT funds to purchase bulk rock
salt. This is budgeted for in the approved FY 21 budget in the MFT section.
I would ask that this be placed on the May 19, 2020 Public Works Committee agenda for
discussion and direction.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: May 1, 2020
Subject: Supplemental Resolution for Bulk Rock Salt
BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 05/13/20
Resolution Type
Supplemental
Section Number
20-00000-00-GM
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville Illinois that there is hereby appropriated the sum of
DollarsOne Hundred Sixty Thousand () $160,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
05/01/20 to
Ending Date
04/30/21
Resolution Number
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk
Lisa Pickering
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Yorkville in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Yorkville at a meeting held on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
day of
Month, Year
.
(SEAL) Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
BLR 14220 (Rev. 02/08/19)Printed 05/13/20
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation representative shall sign and date here upon approval.
Three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
BLR 14222 (Rev. 01/16/20)
Local Public Agency General Maintenance
Page 1 of 1Printed 05/13/20
Estimate of Maintenance Costs Submittal Type Supplemental
Maintenance Period
Local Public Agency
City of Yorkville
County
Kendall
Section Number
20-00000-00-GM
Beginning
05/01/20
Ending
04/30/21
Maintenance Items
Maintenance
Operation
Maint
Eng
Category
Insp.
Req.
Material Categories/
Point of Delivery or
Work Performed by
an Outside Contractor Unit Quantity Unit Cost Cost
Total
Maintenance
Operation
Cost
Snow Removal IIA Bulk Rock Salt Ton 1,600 $100.00 $160,000.00 $160,000.00
Total Operation Cost $160,000.00
Estimate of Maintenance Costs Summary
Maintenance MFT Funds Other Funds Estimated Costs
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver & Install/Request for Quotations (Bid Items)
Formal Contract (Bid Items)
Maintenance Total
Estimated Maintenance Eng Costs Summary
Maintenance Engineering MFT Funds Other Funds Total Est Costs
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Total Estimated Maintenance
Remarks
SUBMITTED
Local Public Agency Official Date
Title
County Engineer/Superintendent of Highways Date
APPROVED
Regional Engineer
Department of Transportation Date
BLR 14222 (Rev. 01/16/20)Printed 05/13/20
Instructions for BLR 14222 - Page 1 of 4
NOTE: Form instructions should not be included when the form is submitted
This form is used by all Local Public Agencies (LPAs) to submit their maintenance program and also submit their maintenance expenditure
statements. A resolution (BLR 14220) must be submitted and approved by the Illinois Department of Transportation (IDOT) prior to
incurring any expenditures. For items required to be bid the estimate of cost must be submitted prior to submittal of required bidding
documents. Authorizations will be made based on the resolution and/or the approved contract/ acceptance/request for quotations
documents.
The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period. Maintenance
resolutions and estimates submitted for future maintenance periods after that date will not be processed until the delinquent maintenance
expenditure statement has been submitted. Only one form needs to be completed per maintenance period, combine all operations on one
form.
For additional information refer to the Bureau of Local Roads Manual (BLRS), Chapter 14. For signature requirements refer to Chapter 2,
section 3.05(b) of the BLRS Manual
For items being completed for the estimate all materials, equipment, labor and contract amounts are considered estimates. For estimates
where LPA equipment is completed, an Equipment Rental Schedule (BLR 12110) must also be submitted for approval. When completing
the form for the Maintenance Expenditure all items must be actual amounts spent.
Maintenance From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an
estimate is being submitted, choose Maintenance Expenditure Statement if a maintenance
expenditure statement is being submitted.
Submittal Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal
choose, revised. If adding to a previous submittal choose supplemental.
Local Public Agency Insert the name of the Local Public Agency.
County Insert the County in which the Local Public Agency is located.
Maintenance Period
Beginning Insert the beginning date of the maintenance period.
Ending Insert the ending date of the maintenance period.
Section Insert the section number assigned to this project. The letters at the end of the section number will
always be a "GM".
Maintenance Operations List each maintenance operation separately
Maintenance Eng. Category From the drop down choose the maintenance engineering category as it applies to the operation listed
to the left. The definitions of the categories can be found in the BLRS Manual Chapter 14, section
14-2.04 Maintenance Engineering Categories are:
Category I Services purchased without a proposal such as electric energy or materials purchased from Central
Management Services' Joint Purchasing Program or another joint purchasing program that has been
approved by the District BLRS or CBLRS.
Category II-A Maintenance items that are not included in Maintenance Engineering Category I or do not require
competitive sealed bids according to Section 12-1.02(a) or a local ordinance/resolution.
Category II-B Routine maintenance items that require competitive sealed bids according to Section12-1.02(a) or a
local ordinance/resolution. Routine maintenance includes all items in the following work categories:
snow removal, street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage
structures, tree trimming or removal, mowing, crack sealing, pavement marking, shoulder maintenance
limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor
drainage repairs.
Category III Maintenance items that are not covered by Maintenance Engineering Category I and require
competitive bidding with a material proposal, a deliver and install proposal or request for quotations.
Category IV Maintenance items that are not covered by Maintenance Engineering Category I and require
competitive bidding with a contract proposal.
BLR 14222 (Rev. 01/16/20)Printed 05/13/20
Instructions for BLR 14222 - Page 2 of 4
The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor and/or Local
Public Agency Equipment Rental, the estimated amounts are only listed on those specific lines and are not to be included with each
operation on the estimate of cost.
Insp Req From the drop down choose No or Yes as it applies to the maintenance operation listed to
the left. Items requiring no engineering inspection should be no.
Material Categories/ List the items for each operation on a separate line, grouping items for the same operation
Point of Delivery or Work Performed together, for the operation listed to the left. If work being done as a contract list work by
by an Outside Contractor contractor.
Unit Insert the unit of measure for the material listed to the left, if applicable
Quantity Insert the quantity of material for the material listed to the left, if applicable.
Unit Cost Insert the unit cost of the material listed to the left, if applicable.
Cost No entry necessary, this is a calculated field. This is the quantity times the unit cost.
Total Maintenance Operation Cost Insert the total of the Maintenance Operation Cost, for items done by a contract insert the
estimated contract amount.
Maintenance
Estimate of Maintenance Costs Summary Under each item listed below, list the amount to of estimated MFT funds to be expended
and other funds, if applicable. The total Estimated cost is a calculated field.
Local Public Agency Labor Insert the estimated amount for LPA labor for all maintenance operations, if applicable.
Local Public Agency Equipment Rental Insert the estimated amount for LPA equipment rental for all maintenance operations, if
applicable.
Materials/Contracts (Non Bid Items) Insert the estimated amount for materials and/or contracts for items the LPA is not required to
bid, if applicable.
Materials/Deliver & Install, Insert the total amount estimated to be expended on materials/Request for Quotations (Bid
Items) deliver and install proposals and/or Request for Quotations. This will be for items
required to be bid.
Formal Contracts Insert the total amount estimated to be expended on formal contracts. This will be for items
required to be bid.
Total Estimated Cost This is a calculated field and will be automatically filled in for each type. This is the sum of
all funding for the item.
Total Maintenance Operation Cost This is a calculated field, no entry is necessary. This is the sum of all items expended on
this operation.
Total Maintenance Cost This is a calculated field, no entry is necessary. This is the sum of all maintenance
operation costs.
Maintenance Engineering Cost Summary Under each item listed below, list under the funding type what the estimated amount to be
expended is.
Preliminary Engineering Fee Insert the amount of funds estimated to be expended for Preliminary Engineering, if
applicable.
Engineering Inspection Fee Insert the amount of funds estimated to be expended for Engineering Inspection, if applicable.
Material Testing Costs Insert the dollar amount of funds estimated to be expended on material testing costs, if
applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds,
if applicable.
BLR 14222 (Rev. 01/16/20)Printed 05/13/20
Instructions for BLR 14222 - Page 3 of 4
Advertising Costs Insert the dollar amount of funds estimated to be expended on advertising costs, if
applicable. Insert the amount to be paid from MFT and the amount to be paid with local
funds, if applicable.
Bridge Inspection Costs Insert the dollar amount of funds estimated to be expended on bridge inspection costs, if
applicable. Insert the amount to be paid from MFT and the amount to be paid with local
funds, if applicable.
Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance
engineering costs listed above.
Totals: This is a calculated field. It is the total of the estimated maintenance cost plus the estimated
maintenance engineering cost.
These instructions apply to the Maintenance Expenditure Statement.
Maintenance Operation Type in the name of the maintenance operation for which the amounts to the right will be
completed. For a form that was completed as an Estimate of Cost and is now being
changed to a Maintenance Expenditure Statement, this field will be completed from the
estimate.
Maint Eng Category From the drop down select the Maintenance Engineering Category that applies to the
operation listed to the left.
LPA Labor For the operation listed to the left insert the amount expended for LPA labor, if applicable.
LPA Equipment Rental For the operation listed to the left insert the amount expended on LPA equipment rental if
applicable.
Materials/Contracts (Non-Bid) For the operation listed to the left insert the amount expended for materials and/or contracts
that was not required to be bid, if applicable.
Materials/Deliver & Install, For the operation listed to the left insert the amount expended using a bidding process for
Request for Quotations (Bid Items) materials, deliver & install and/or request for quotations, if applicable.
Formal Contract For the operation listed to the left insert the amount expended for items bid using the formal
contract process, if applicable.
Total Operation Cost This is a calculated field, it will sum the amounts expended for the operation listed to the left.
Operation Engineering Inspection Fee For the operation listed to the left insert the amount of engineering inspection charged for
this operation, if applicable.
Total Maintenance This is a calculated field, no entry necessary. It is the sum of all maintenance operations.
Maintenance Engineering Cost Summary
Preliminary Engineering Fee Insert the dollar amount of funds spent on preliminary engineering for this maintenance
section.
Engineering Inspection Fee Insert the amount of funds expended for Engineering Inspection, if applicable.
Material Testing Costs Insert the dollar amount of funds spent on material testing costs, if applicable.
Advertising Costs Insert the dollar amount of funds spent on advertising costs, if applicable.
Bridge Inspection Costs Insert the dollar amount of funds spent on bridge inspection costs, if applicable.
Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance
engineering costs listed above.
Total Maintenance Program Costs Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount
will be the amount from the Total Cost from the Maintenance Items table. The Maint. Eng
will be the Maintenance Engineering Total from above.
BLR 14222 (Rev. 01/16/20)Printed 05/13/20
Instructions for BLR 14222 - Page 4 of 4
Contributions, Refunds, Enter the dollar amount of contributions, refunds or amounts paid with other funds for this
Paid with Other Funds maintenance section, if applicable, for both maintenance and maintenance engineering.
Total Motor Fuel Tax Portion These are calculated fields, no entry is necessary. This is the sum of the total cost minus
the amount paid with funds other than MFT funds.
Total Motor Fuel Tax Funds Authorized Insert the total amount of MFT funds authorized for maintenance under the maintenance
column, and the total amount of MFT funds authorized for maintenance engineering under
the Maint. Engineering column.
Surplus/Deficit These are calculated fields, no entry is necessary. This is the sum of the Total Motor Fuel
Tax funds authorized minus the Total Motor Fuel Tax portion. A positive number will result
in a credit to the unobligated fund of the Motor Fuel Tax fund. A negative number means
more funds were spent than authorized. If the negative number has a resolution to cover the
overage, the item(s) that resulted in the overage have been approved by IDOT, and are
covered in the overrun policy, this amount will be authorized. If these conditions are not
met, you must contact your District office for guidance.
Certification Upon submittal of this form as the maintenance expenditure statement the LPA official shall
check this box as certification.
End of instructions for Maintenance Expenditure Statement
Submitted
Local Public Agency Official The proper official shall sign, insert their title and date here. For Estimates of Cost covering
a Township/Road District the road commissioner shall sign and date as Local Public Agency
Official. For Municipalities the municipal official shall sign and date here.
County Engineer/Superintendent of Highways For County project and/or Township/Road District projects the county engineer/
superintendent of highways shall sign here.
Approved Upon approval the Regional Engineer shall sign and date here. This approval is subject to
change based upon a documentation review by the Department.
A minimum of three (3) signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Consultant or County Engineer)
District File
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2020-32
1975 N. Bridge ROW Dedication
Public Works Committee – May 19, 2020
Positive
Approval
Sale and Dedication of ROW to IDOT for Rt. 47 expansion.
Eric Dhuse Public Works.
Name Department
Summary
IDOT is asking to purchase a portion of our land at 1975 N. Bridge St. (Countryside lift station)
to use as right of way for the northern Rt. 47 expansion.
Background
The city originally purchased the land at 1975 N. Bridge in the early 2000’s for the construction
of the Countryside lift station to service the area to the west which includes Menards, Prairie
Meadows, and Autumn Creek. At that time, we worked with IDOT to anticipate any future
expansion, so there should not need to be any movement of sanitary sewer manholes or other city
infrastructure, only the dedication of 0.095 acres in exchange for $8600.00.
I have asked IDOT to make sure this remains a full access entrance to allow us to check,
maintain, and service this lift station on a daily basis. This will be finalized at the design stage
and should not be a problem.
Recommendation
I have had Attorney Orr, and EEI review the documents for accuracy and I recommend that we
approve the dedication of ROW to IDOT for the sum of $8600. I would ask that this be placed
on the May 19, 2020 public works committee for discussion and recommendation to the city
council.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: May 1, 2020
Subject: 1975 N. Bridge ROW sale and dedication to IDOT
Ordinance No. 2020-____
Page 1
Ordinance No. 2020-___
AN ORDINANCE AUTHORIZING CONVEYANCE OF REAL ESTATE
FOR HIGHWAY PURPOSES
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State of Illinois; and,
WHEREAS, the Illinois Department of Transportation, Office of Program Development
(“IDOT”) proposes to improve Illinois Route 47 from south of Galena Road to Kennedy Road in
the City, which improvement requires the acquisition of .095 acres, legally described on Exhibit A
attached hereto, owned by the City (the “Property”); and,
WHEREAS, the City has agreed to compensation in the amount of $8,600.00 as the fair
market value of the Property and is prepared to convey the Property to the People of the State of
Illinois, Department of Transportation for highway purposes as hereinafter provided.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. Conveyance of the real property legally described on Exhibit A attached hereto
(the “Property”) to the People of the State of Illinois, Illinois Department of Transportation for
highway purposes is hereby authorized.
Section 2. The City hereby agrees to accept compensation in the amount of $8,600.00 for
the aforesaid conveyance of the Property.
Section 3. The Mayor and City Clerk are hereby authorized to execute the Warranty Deed
conveying the Property as aforesaid and to execute and deliver such instruments as may be
necessary to implement said conveyance.
Section 4. This Ordinance shall be in full force and effect from and after its passage and
approval in the manner provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of ____________________, 2020.
__________________________________
City Clerk
Ordinance No. 2020-____
Page 2
KEN KOCH ________ DAN TRANSIER ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ JASON PETERSON ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of ____________________, 2020.
___________________________________
Mayor
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2020-33
Mill Road Railroad Crossing Agreements
Public Works Committee – May 19, 2020
Majority
Consideration of Approval
Review of Agreements
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present three (3) separate agreements regarding the planned improvements
on Mill Road at the BNSF Grade Crossing. The three (3) agreements are as follows:
1. BNSF Crossing Agreement
2. ICC Stipulated Agreement
3. BNSF Easement Agreement
Background:
The Mill Road Reconstruction project will require improvements to be made at the BNSF crossing.
Improvements to the crossing include widening of the crossing surface at the tracks and installation of
upgraded safety equipment.
The improvements will be constructed by BNSF. The cost breakdown is noted below. Note that the
Illinois Commerce Commission (ICC) has committed to pay for 95% of the safety equipment upgrades
with Grade Crossing Protection Funds (GCPF).
Cost – BNSF or GCPF Cost - City
Railroad Crossing/Widening $0 $17,080
Safety Equipment Installation $188,932 $9,944
Easement Agreement $0 $6,250
Total $188,932 $33,274
The BNSF Crossing Agreement is a standard agreement between the Railroad and the City for the
necessary widening improvements.
The ICC Stipulated Agreement commits the GCPF for the project.
An easement across the BNSF Railroad ROW does not exist, therefore they will require an easement
agreement. BNSF will require a payment of $6,250 for the easement.
Questions Presented:
Should the City approve the three (3) agreements related to the railroad improvements?
Discussion:
The original project budget allowed for $250,000 for railroad related costs.
Project costs will be paid for with funds from the developer of Grande Reserve.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, Deputy City Clerk
Date: May 11, 2020
Subject: Mill Road – BNSF Agreements
The City Attorney, as in most situations with the railroad, accepts the documents having reviewed them.
Action Required:
Consideration of approval of the three (3) agreements.
Resolution No. 2020-______
Page 1
Resolution No. 2020-________
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A SERVICES AGREEMENT
WITH BNSF RAILWAY COMPANY
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, BNSF Railway Company (“BNSF”) operates and maintains a system of
railway tracks throughout the United States, including parts of the City; and,
WHEREAS, the Mayor and the City Council (the “Corporate Authorities”) desire to
improve safety around the existing intersection of Mill Road and BNSF’s tracks (the
“Intersection”); and,
WHEREAS, BNSF has agreed to install a new concrete crossing surface at the
Intersection and to upgrade its tracks in conjunction with the installation; and,
WHEREAS, the Corporate Authorities will improve Mill Road at the Intersection to
accommodate the newly installed surface; and
WHEREAS, the Mayor and City Council of the City have reviewed the Crossing Surface
Installation Agreement (the “Services Agreement”) and find it to be in the best interests of the
City and its residents to contract with BNSF in accordance with the terms of the Services
Agreement, thereby improving the safety and condition of Mill Road at the intersection with the
BNSF railway tracks.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
united City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals in the preambles to this Resolution are incorporated into this
Section 1 as if fully set forth herein.
Section 2. The Services Agreement between the United City of Yorkville and BNSF
Railway Company, a foreign corporation, attached hereto and made a part hereof, is hereby
approved and the Mayor, City Clerk, and City Administrator are hereby authorized to execute and
deliver said Services Agreement and undertake any and all actions as may be required to
implement its terms on behalf of the City.
Section 3. This Resolution shall be in full force and effect immediately from and after its
passage and approval according to law.
Resolution No. 2020-______
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of _______________, 2020.
KEN KOCH ________ DAN TRANSIER ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ JASON PETERSON ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of _______________, 2020.
______________________________
Mayor
Attest:
___________________________
City Clerk
CROSSING SURFACE INSTALLATION AGREEMENT
BNSF File No.: BF10016019
Mile Post 43.743
Line Segment 1
U.S. DOT Number 079578N
Mendota Subdivision
This Crossing Surface Installation Agreement (hereinafter called, this “Agreement”) is entered
into effective as of _____________, 20__, by and between the United City of Yorkville, IL (hereinafter
called, “AGENCY”) and BNSF Railway Company (hereinafter called, “BNSF”).
WHEREAS, BNSF operates a freight transportation system by rail with operations throughout the
United States and Canada; and
WHEREAS, AGENCY desires to extend the existing concrete crossing surface at Mill Road to
allow for a wider roadway;
NOW, THEREFORE, in consideration of the mutual covenants and agreements of the parties
contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties agree as
follows:
1. BNSF Work. The Company will install 8’ of a new concrete crossing surface on each
side of the road. The new crossing surface will adequately cover all vehicular driving lanes at Mill Road.
The Company will perform all necessary track upgrades to accommodate the new crossing surface.
2. AGENCY Work. AGENCY must construct the Project as shown on the attached
Exhibit A and do all work (“AGENCY’s Work”) provided for in the plans and specifications for the
Project, except railroad work that will be performed by BNSF hereunder. AGENCY must furnish all
labor, materials, tools and equipment for the performance of AGENCY’s Work. The principal elements
of AGENCY’s Work are as follows:
(a) Design and Construction of Mill Road;
(b) Installation of a pavement marking stop bar in accordance with the Manual on Uniform
Traffic Control Devices (hereinafter called, “MUTCD”);
(c) Installation of advance warning signs in accordance with the MUTCD;
(d) Perform all necessary grading and paving, including backfill of excavations and
restoration of disturbed vegetation on BNSF’s right-of-way;
(e) Provide suitable drainage, both temporary and permanent; and,
(f) Job site cleanup including removal of all construction materials, concrete debris, surplus
soil, refuse, contaminated soils, asphalt debris, litter and other waste materials to the
satisfaction of BNSF.
3. Payment; Invoicing. AGENCY agrees to pay Company the actual cost of the BNSF
Work. AGENCY’s ESTIMATED total cost for the new crossing surface is $17,576 as shown in Exhibit
B. Company shall send to AGENCY a final invoice upon completion and AGENCY shall pay the final
invoice within 30 days of receipt.
4. Maintenance of the Crossing Surface. After installation of the new crossing surface is
completed, BNSF will maintain, at its own cost and expense, the crossing surface, against normal wear
and tear, in a satisfactory manner for the expected life of the crossing surface. Notwithstanding the
preceding sentence, BNSF shall be entitled to receive any contribution toward the cost of such
maintenance made available by reason of any existing or future laws, ordinances, regulations, orders,
grants, or other means or sources.
5. Vehicular Traffic during Installation. The AGENCY shall provide, at its own cost and
expense, all necessary barricades, lights or traffic control devices for detouring vehicular/pedestrian
traffic at the Mill Road Street crossing during installation of the new crossing surface.
6. Drainage. The AGENCY agrees to allow BNSF to drain water from the Mill Road
Street crossing area into existing AGENCY storm sewers, if such storm sewers are available. Drain pipes
and filter fabric necessary for such drainage will be furnished and installed by BNSF.
7. Roadway Surfacing Work. The AGENCY agrees to provide, at its sole cost and
expense, enough asphalt to cover the distance between the existing roadway surface at Mill Road
Street/Ave and the new crossing surface on both sides of the track as well as the area between the tracks.
8. Contractor Requirements: AGENCY must require its contractor to comply with the
obligations set forth in this Agreement, including Exhibit C and Exhibit C-1, and incorporate in each
prime contract for construction of the Project, or the specifications therefor, the provisions set forth in
Exhibit C and Exhibit C-l, attached hereto and by reference made a part hereof.
No work shall be commenced within BNSF’s right of way until the AGENCY’s contractor shall have (i)
executed and delivered to BNSF an agreement in the form of said Exhibit C-1 and (ii) delivered to and
secured BNSF’s approval of the required insurance.
9. Term. This Agreement begins on the effective date set forth above and remains in effect
until completion of all work contemplated in this Agreement and AGENCY’s payment of the amounts set
forth in Section 3 above.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by
its duly qualified and authorized officials as of the day and year first written above.
BNSF Railway Company:
By:
Printed Name: _________________________
Title: ______________________________
AGENCY:
United City of Yorkville
By:
Printed Name: ________________________
Title: ______________________________
AUTHORITY FOR EXPENDITURE
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
LOCATION :BRISTOL LINE SEGMENT :1 AFE NUMBER :
PLANITEM NUMBER :234633000 MILEPOST :43.743 RFA NUMBER :5902220
PROPERTY OF :BNSF RAILWAY COMPANY DIVISION :CH CPAR NUMBER :C0000009
OPERATED BY :BNSF RAILWAY COMPANY SUBDIVISION :MENDOTA BUDGET YEAR :2020
JOINT FACILITY :YORKVILLE TRACK TYPE :1 BUDGET CLASS :6
% BILLABLE (+/-) :100.0 TAX STATE :IL REPORTING OFFICE :722
SPONSOR :VP ENGINEERING CENTER/ROLLUP :S3801
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
PURPOSE, JUSTIFICATION AND DESCRIPTION
PIP - CHE DIV MENDOTA SUB LS 1 MP 43.743 - DOT# 079578N - 100% BILLABLE TO YORKVILLE - EXTEND CROSSING 8' IN BOTH
DIRECTIONS ON BOTH TRACKS ACCT PUBLIC AGENCY WILL BE WIDENING THE ROADWAY
PRIMARY FUNDING SOURCE IS STATE
** BUY AMERICA(N) APPLIES **
PLAN ITEM LINE SEG BEG MP END MP TRK NBR BEGIN STATION END STATION PROJECT TYPE BUD YEAR
234633000 1 43.743 43.743 1 BRISTOL BRISTOL PUBLIC IMPROVEMENT PROJECT 2020
CASH CAPITAL NONCASH CAPITAL OPERATING EXP REMOVAL COSTS BILLABLE TOTALS
LABOR COSTS 0 0 0 0 6,939 6,939
MATERIAL COSTS 0 0 0 0 8,518 8,518
OTHER COSTS 0 0 0 0 1,623 1,623
TOTALS 0 0 0 0 17,080 17,080
SYSTEM MAINTENANCE AND PLANNING PRINTED ON:10/30/2019
ESTIMATE REF. NUMBER:5902220 ESTIMATED BY:SAVARD
COSTING DATE:01/01/2020 PRINTED BY:SAVARD
Page 1 of 2
-
***** MAINTAIN PROPRIETARY CONFIDENTIALITY *****
BNSF RAILWAY COMPANY
FHPM ESTIMATE FOR
YORKVILLE
LOCATION BRISTOL DETAILS OF ESTIMATE PLAN ITEM :234633000 VERSION :2
PURPOSE, JUSTIFICATION AND DESCRIPTION
PIP - CHE DIV MENDOTA SUB LS 1 MP 43.743 - DOT# 079578N - 100% BILLABLE TO YORKVILLE
EXTEND CROSSING 8' IN BOTH DIRECTIONS ON BOTH TRACKS ACCT PUBLIC AGENCY WILL BE WIDENING THE ROADWAY
REQUESTED BY DANIEL PELTIER 6/19/19
REVISION REQUESTED BY DANIEL PELTIER 10/29/19 - CHANGE XING MATERIAL
PRIMARY FUNDING SOURCE IS STATE
** BUY AMERICA(N) APPLIES **
DESCRIPTION QUANTITY U/M COST TOTAL $
**********
LABOR
**********
REPLACE CROSS TIES - CAP 15.44 MH 521
REPLACE PUBLIC CROSSING - TOTAL REHAB 32.0 MH 1,001
UNLOAD CROSSING MATERIAL - PUBLIC - CAP 16.0 MH 501
PAYROLL ASSOCIATED COSTS 1,321
DA OVERHEADS 2,194
EQUIPMENT EXPENSES 1,048
INSURANCE EXPENSES 353
TOTAL LABOR COST 6,939 6,939
*************
MATERIAL
*************
SPIKE, TBR SCREW 3/4"X13", F/ROAD XING 72.0 EA **144
TIE, GRADE 5, BORATE TREATED 24.0 EA 1,425
CONC 136 08-SEC, FOR TANGENT TRK, WITH FILLER FOR 32.0 FT **5,184
CONCRETE XING RAMP AND PANEL RESTRAINT,2.0 ST **620
MATERIAL HANDLING 368
ONLINE TRANSPORTATION 48
USE TAX 656
OFFLINE TRANSPORTATION 73
TOTAL MATERIAL COST 8,518 8,518
**********
OTHER
**********
TOTAL OTHER ITEMS COST 0 0
PROJECT SUBTOTAL 15,457
CONTINGENCIES 1,453
BILL PREPARATION FEE 170
GROSS PROJECT COST 17,080
LESS COST PAID BY BNSF 0
TOTAL BILLABLE COST 17,080
Page 2 of 2
EXHIBIT "C"
CONTRACTOR REQUIREMENTS
1.01 General:
• 1.01.01 The Contractor must cooperate with BNSF RAILWAY COMPANY, hereinafter referred to
as "Railway" where work is over or under on or adjacent to Railway property and/or right-of-way,
hereafter referred to as "Railway Property", during the construction of Mill Road widening.
• 1.01.02 The Contractor must execute and deliver to the Railway duplicate copies of the Exhibit
“C-1” Agreement, in the form attached hereto, obligating the Contractor to provide and maintain in full
force and effect the insurance called for under Section 3 of said Exhibit “C-1”. Questions regarding
procurement of the Railroad Protective Liability Insurance should be directed to Rosa Martinez at
Marsh, USA, 214-303-8519.
• 1.01.03 The Contractor must plan, schedule and conduct all work activities so as not to interfere
with the movement of any trains on Railway Property.
• 1.01.04 The Contractor's right to enter Railway's Property is subject to the absolute right of
Railway to cause the Contractor's work on Railway's Property to cease if, in the opinion of Railway,
Contractor's activities create a hazard to Railway's Property, employees, and/or operations. Railway
will have the right to stop construction work on the Project if any of the following events take place: (i)
Contractor (or any of its subcontractors) performs the Project work in a manner contrary to the plans
and specifications approved by Railway; (ii) Contractor (or any of its subcontractors), in Railway’s
opinion, prosecutes the Project work in a manner which is hazardous to Railway property, facilities or
the safe and expeditious movement of railroad traffic; (iii) the insurance described in the attached
Exhibit C-1 is canceled during the course of the Project; or (iv) Contractor fails to pay Railway for the
Temporary Construction License or the Easement. The work stoppage will continue until all
necessary actions are taken by Contractor or its subcontractor to rectify the situation to the
satisfaction of Railway’s Division Engineer or until additional insurance has been delivered to and
accepted by Railway. In the event of a breach of (i) this Agreement, (ii) the Temporary Construction
License, or (iii) the Easement, Railway may immediately terminate the Temporary Construction
License or the Easement. Any such work stoppage under this provision will not give rise to any
liability on the part of Railway. Railway’s right to stop the work is in addition to any other rights
Railway may have including, but not limited to, actions or suits for damages or lost profits. In the
event that Railway desires to stop construction work on the Project, Railway agrees to immediately
notify the following individual in writing:
_______________________
_______________________
_______________________
_______________________
• 1.01.05 The Contractor is responsible for determining and complying with all Federal, State and
Local Governmental laws and regulations, including, but not limited to environmental laws and
regulations (including but not limited to the Resource Conservation and Recovery Act, as amended;
the Clean Water Act, the Oil Pollution Act, the Hazardous Materials Transportation Act, CERCLA),
and health and safety laws and regulations. The Contractor hereby indemnifies, defends and holds
harmless Railway for, from and against all fines or penalties imposed or assessed by Federal, State
and Local Governmental Agencies against the Railway which arise out of Contractor's work under this
Agreement.
• 1.01.06 The Contractor must notify United City of Yorkville at and Railway's
Manager Public Projects, telephone number (763) 782-3495 at least thirty (30) calendar days before
commencing any work on Railway Property. Contractor’s notification to Railway must refer to
Railway's file ___________.
• 1.01.07 For any bridge demolition and/or falsework above any tracks or any excavations located
with any part of the excavations located within, whichever is greater, twenty-five (25) feet of the
nearest track or intersecting a slope from the plane of the top of rail on a 2 horizontal to 1 vertical
slope beginning at eleven (11) feet from centerline of the nearest track, both measured perpendicular
to center line of track, the Contractor must furnish the Railway five sets of working drawings showing
details of construction affecting Railway Property and tracks. The working drawing must include the
proposed method of installation and removal of falsework, shoring or cribbing, not included in the
contract plans and two sets of structural calculations of any falsework, shoring or cribbing. For all
excavation and shoring submittal plans, the current “BNSF-UPRR Guidelines for Temporary Shoring”
must be used for determining the design loading conditions to be used in shoring design, and all
calculations and submittals must be in accordance with the current “BNSF-UPRR Guidelines for
Temporary Shoring”. All submittal drawings and calculations must be stamped by a registered
professional engineer licensed to practice in the state the project is located. All calculations must
take into consideration railway surcharge loading and must be designed to meet American Railway
Engineering and Maintenance-of-Way Association (previously known as American Railway
Engineering Association) Coopers E-80 live loading standard. All drawings and calculations must be
stamped by a registered professional engineer licensed to practice in the state the project is located.
The Contractor must not begin work until notified by the Railway that plans have been approved. The
Contractor will be required to use lifting devices such as, cranes and/or winches to place or to remove
any falsework over Railway's tracks. In no case will the Contractor be relieved of responsibility for
results obtained by the implementation of said approved plans.
• 1.01.08 Subject to the movement of Railway's trains, Railway will cooperate with the Contractor
such that the work may be handled and performed in an efficient manner. The Contractor will have no
claim whatsoever for any type of damages or for extra or additional compensation in the event his
work is delayed by the Railway.
1.02 Contractor Safety Orientation
• 1.02.01 No employee of the Contractor, its subcontractors, agents or invitees may enter
Railway Property without first having completed Railway’s Engineering Contractor Safety
Orientation, found on the web site www.BNSFContractor.com. The Contractor must ensure
that each of its employees, subcontractors, agents or invitees completes Railway’s
Engineering Contractor Safety Orientation through internet sessions before any work is
performed on the Project. Additionally, the Contractor must ensure that each and every one
of its employees, subcontractors, agents or invitees possesses a card certifying completion of
the Railway Contractor Safety Orientation before entering Railway Property. The Contractor is
responsible for the cost of the Railway Contractor Safety Orientation. The Contractor must
renew the Railway Contractor Safety Orientation annually. Further clarification can be found
on the web site or from the Railway’s Representative.
1.03 Railway Requirements
• 1.03.01 The Contractor must take protective measures as are necessary to keep railway facilities,
including track ballast, free of sand, debris, and other foreign objects and materials resulting from his
operations. Any damage to railway facilities resulting from Contractor's operations will be repaired or
replaced by Railway and the cost of such repairs or replacement must be paid for by the Agency.
• 1.03.02 The Contractor must notify the Railway's Division Engineer Brian Ferencak at 773-579-
5129 and provide blasting plans to the Railway for review seven (7) calendar days prior to conducting
any blasting operations adjacent to or on Railway's Property.
• 1.03.03 The Contractor must abide by the following temporary clearances during construction:
15’-0” Horizontally from centerline of nearest track
21’-6” Vertically above top of rail
27'-0" Vertically above top of rail for electric wires carrying less than 750 volts
28'-0" Vertically above top of rail for electric wires carrying 750 volts to 15,000 volts
30'-0" Vertically above top of rail for electric wires carrying 15,000 volts to 20,000 volts
34'-0" Vertically above top of rail for electric wires carrying more than 20,000 volts
• 1.03.04 Upon completion of construction, the following clearances shall be maintained:
25’ Horizontally from centerline of nearest track
23’ 6” Vertically above top of rail
• 1.03.05 Any infringement within State statutory clearances due to the Contractor's operations
must be submitted to the Railway and to the United City of Yorkville and must not be undertaken until
approved in writing by the Railway, and until the United City of Yorkville has obtained any necessary
authorization from the State Regulatory Authority for the infringement. No extra compensation will be
allowed in the event the Contractor's work is delayed pending Railway approval, and/or the State
Regulatory Authority's approval.
• 1.03.06 In the case of impaired vertical clearance above top of rail, Railway will have the option of
installing tell-tales or other protective devices Railway deems necessary for protection of Railway
operations. The cost of tell-tales or protective devices will be borne by the Agency.
• 1.03.07 The details of construction affecting the Railway's Property and tracks not included in the
contract plans must be submitted to the Railway by the United City of Yorkville for approval before
work is undertaken and this work must not be undertaken until approved by the Railway.
• 1.03.08 At other than public road crossings, the Contractor must not move any equipment or
materials across Railway's tracks until permission has been obtained from the Railway. The
Contractor must obtain a "Temporary Construction Crossing Agreement" from the Railway prior to
moving his equipment or materials across the Railways tracks. The temporary crossing must be
gated and locked at all times when not required for use by the Contractor. The temporary crossing for
use of the Contractor will be constructed and, at the completion of the project, removed at the
expense of the Contractor.
• 1.03.09 Discharge, release or spill on the Railway Property of any hazardous substances, oil,
petroleum, constituents, pollutants, contaminants, or any hazardous waste is prohibited and
Contractor must immediately notify the Railway's Resource Operations Center at 1(800) 832-5452, of
any discharge, release or spills in excess of a reportable quantity. Contractor must not allow Railway
Property to become a treatment, storage or transfer facility as those terms are defined in the
Resource Conservation and Recovery Act or any state analogue.
• 1.03.10 The Contractor upon completion of the work covered by this contract, must promptly
remove from the Railway's Property all of Contractor's tools, equipment, implements and other
materials, whether brought upon said property by said Contractor or any Subcontractor, employee or
agent of Contractor or of any Subcontractor, and must cause Railway's Property to be left in a
condition acceptable to the Railway's representative.
1.04 Contractor Roadway Worker on Track Safety Program and Safety
Action Plan:
• 1.04.01 Each Contractor that will perform work within 25 feet of the centerline of a track must
develop and implement a Roadway Worker Protection/On Track Safety Program and work with
Railway Project Representative to develop an on track safety strategy as described in the guidelines
listed in the on track safety portion of the Safety Orientation. This Program must provide Roadwa y
Worker protection/on track training for all employees of the Contractor, its subcontractors, agents or
invitees. This training is reinforced at the job site through job safety briefings. Additionally, each
Contractor must develop and implement the Safety Action Plan, as provided for on the web site
www.BNSFContractor.com, which will be made available to Railway prior to commencement of any
work on Railway Property. During the performance of work, the Contractor must audit its work
activities. The Contractor must designate an on-site Project Supervisor who will serve as the contact
person for the Railway and who will maintain a copy of the Safety Action Plan, safety audits, and
Material Safety Datasheets (MSDS), at the job site.
• 1.04.02 Contractor shall have a background investigation performed on all of its employees,
subcontractors and agents who will be performing any services for Railroad under this Agreement
which are determined by Railroad in its sole discretion a) to be on Railroad’s property, or b) that
require access to Railroad Critical Infrastructure, Railroad Critical Information Systems, Railroad’s
Employees, Hazardous Materials on Railroad’s property or is being transported by or otherwise in the
custody of Railroad, or Freight in Transit involving Railroad.
The required background screening shall at a minimum meet the rail industry background screening
criteria defined by the e-RAILSAFE Program as outlined at www.eVerifile.com, in addition to any
other applicable regulatory requirements.
Contractor shall obtain written consent from all its employees, subcontractors or agents screened in
compliance with the e-RAILSAFE Program to participate in the Program on their behalf and to release
completed background information to Railroad’s designee. Contractor shall be subject to periodic
audit to ensure compliance.
Contractor subject to the e-RAILSAFE Program hereunder shall not permit any of its employees,
subcontractors or agents to perform services hereunder who are not first approved under e-
RAILSAFE Program standards. Railroad shall have the right to deny entry onto its premises or
access as described in this section above to any of Contractor's employees, subcontractors or agents
who do not display the authorized identification badge issued by a background screening service
meeting the standards set forth in the e-RAILSAFE Program, or who in Railroad's opinion, which may
not be unreasonable, may pose a threat to the safety or security of Railroad's operations, assets or
personnel.
Contractors shall be responsible for ensuring that its employees, subcontractors and agents are
United States citizens or legally working in the United States under a lawful and appropriate work
VISA or other work authorization.
1.05 Railway Flagger Services:
• 1.05.01 The Contractor must give Railway’s Roadmaster (telephone 815-246-9752) a minimum of
thirty (30) calendar days advance notice when flagging services will be required so that the
Roadmaster can make appropriate arrangements (i.e., bulletin the flagger’s position). If flagging
services are scheduled in advance by the Contractor and it is subsequently determined by the parties
hereto that such services are no longer necessary, the Contractor must give the Roadmaster five (5)
working days advance notice so that appropriate arrangements can be made to abolish the position
pursuant to union requirements.
• 1.05.02 Unless determined otherwise by Railway’s Project Representative, Railway flagger will be
required and furnished when Contractor’s work activities are located over, under and/or within
twenty-five (25) feet measured horizontally from centerline of the nearest track and when cranes or
similar equipment positioned beyond 25-feet from the track centerline could foul the track in the
event of tip over or other catastrophic occurrence, but not limited thereto for the following conditions:
• 1.05.02a When, upon inspection by Railway’s Representative, other conditions warrant.
• 1.05.02b When any excavation is performed below the bottom of tie elevation, if, in the opinion
of Railway's representative, track or other Railway facilities may be subject to
movement or settlement.
• 1.05.02c When work in any way interferes with the safe operation of trains at timetable
speeds.
• 1.05.02d When any hazard is presented to Railway track, communications, signal, electrical, or
other facilities either due to persons, material, equipment or blasting in the vicinity.
• 1.05.02e Special permission must be obtained from the Railway before moving heavy or
cumbersome objects or equipment which might result in making the track
impassable.
• 1.05.03 Flagging services will be performed by qualified Railway flaggers.
• 1.05.03a Flagging crew generally consists of one employee. However, additional personnel
may be required to protect Railway Property and operations, if deemed necessary by
the Railways Representative.
• 1.05.03b Each time a flagger is called, the minimum period for billing will be the eight (8) hour
basic day.
• 1.05.03c The cost of flagger services provided by the Railway will be borne by United City of
Yorkville. The estimated cost for one (1) flagger is approximately between $800.00-
$1,600.00 for an eight (8) hour basic day with time and one-half or double time for
overtime, rest days and holidays. The estimated cost for each flagger includes
vacation allowance, paid holidays, Railway and unemployment insurance, public
liability and property damage insurance, health and welfare benefits, vehicle,
transportation, meals, lodging, radio, equipment, supervision and other costs
incidental to performing flagging services. Negotiations for Railway labor or collective
bargaining agreements and rate changes authorized by appropriate Federal
authorities may increase actual or estimated flagging rates. THE FLAGGING RATE
IN EFFECT AT THE TIME OF PERFORMANCE BY THE CONTRACTOR
HEREUNDER WILL BE USED TO CALCULATE THE ACTUAL COSTS OF
FLAGGING PURSUANT TO THIS PARAGRAPH.
• 1.05.03d The average train traffic on this route is 17 freight trains per 24-hour period at a
timetable speed of 60 MPH and 7 passenger trains at a timetable speed of 79 MPH.
1.06 Contractor General Safety Requirements
• 1.06.01 Work in the proximity of railway track(s) is potentially hazardous where movement of
trains and equipment can occur at any time and in any direction. All work performed by contractors
within 25 feet of any track must be in compliance with FRA Roadway Worker Protection Regulations.
• 1.06.02 Before beginning any task on Railway Property, a thorough job safety briefing must be
conducted with all personnel involved with the task and repeated when the personnel or task
changes. If the task is within 25 feet of any track, the job briefing must include the Railway's flagger,
as applicable, and include the procedures the Contractor will use to protect its employees,
subcontractors, agents or invitees from moving any equipment adjacent to or across any Railway
track(s).
• 1.06.03 Workers must not work within 25 feet of the centerline of any track without an on track
safety strategy approved by the Railway’s Project Representative. When authority is provided, every
contractor employee must know: (1) who the Railway flagger is, and how to contact the flagger, (2)
limits of the authority, (3) the method of communication to stop and resume work, and (4) location of
the designated places of safety. Persons or equipment entering flag/work limits that were not
previously job briefed, must notify the flagger immediately, and be given a job briefing when working
within 25 feet of the center line of track.
• 1.06.04 When Contractor employees are required to work on the Railway Property after normal
working hours or on weekends, the Railway's representative in charge of the project must be notified.
A minimum of two employees must be present at all times.
• 1.06.05 Any employees, agents or invitees of Contractor or its subcontractors under suspicion of
being under the influence of drugs or alcohol, or in the possession of same, will be removed from the
Railway's Property and subsequently released to the custody of a representative of Contractor
management. Future access to the Railway's Property by that employee will be denied.
• 1.06.06 Any damage to Railway Property, or any hazard noticed on passing trains must be
reported immediately to the Railway's representative in charge of the project. Any vehicle or machine
which may come in contact with track, signal equipment, or structure (bridge) and could result in a
train derailment must be reported immediately to the Railway representative in charge of the project
and to the Railway's Resource Operations Center at 1(800) 832-5452. Local emergency numbers
are to be obtained from the Railway representative in charge of the project prior to the start of any
work and must be posted at the job site.
• 1.06.07 For safety reasons, all persons are prohibited from having pocket knives, firearms or
other deadly weapons in their possession while working on Railway's Property.
• 1.06.08 All personnel protective equipment (PPE) used on Railway Property must meet
applicable OSHA and ANSI specifications. Current Railway personnel protective equipment
requirements are listed on the web site, www.BNSFContractor.com, however, a partial list of the
requirements include: a) safety glasses with permanently affixed side shields (no yellow lenses); b)
hard hats; c) safety shoe with: hardened toes, above-the-ankle lace-up and a defined heel; and d)
high visibility retro-reflective work wear. The Railway’s representative in charge of the project is to be
contacted regarding local specifications for meeting requirements relating to hi-visibility work wear.
Hearing protection, fall protection, gloves, and respirators must be worn as required by State and
Federal regulations. (NOTE – Should there be a discrepancy between the information contained
on the web site and the information in this paragraph, the web site will govern.)
• 1.06.09 THE CONTRACTOR MUST NOT PILE OR STORE ANY MATERIALS, MACHINERY
OR EQUIPMENT CLOSER THAN 25'-0" TO THE CENTER LINE OF THE NEAREST RAILWAY
TRACK. MATERIALS, MACHINERY OR EQUIPMENT MUST NOT BE STORED OR LEFT WITHIN
250 FEET OF ANY HIGHWAY/RAIL AT -GRADE CROSSINGS OR TEMPORARY CONSTRUCTION
CROSSING, WHERE STORAGE OF THE SAME WILL OBSTRUCT THE VIEW OF A TRAIN
APPROACHING THE CROSSING. PRIOR TO BEGINNING WORK, THE CONTRACTOR MUST
ESTABLISH A STORAGE AREA WITH CONCURRENCE OF THE RAILWAY'S
REPRESENTATIVE.
• 1.06.10 Machines or vehicles must not be left unattended with the engine running. Parked
machines or equipment must be in gear with brakes set and if equipped with blade, pan or bucket,
they must be lowered to the ground. All machinery and equipment left unattended on Railway's
Property must be left inoperable and secured against movement. (See internet Engineering
Contractor Safety Orientation program for more detailed specifications)
• 1.06.11 Workers must not create and leave any conditions at the work site that would interfere
with water drainage. Any work performed over water must meet all Federal, State and Local
regulations.
• 1.06.12 All power line wires must be considered dangerous and of high voltage unless informed
to the contrary by proper authority. For all power lines the minimum clearance between the lines and
any part of the equipment or load must be; 200 KV or below - 15 feet; 200 to 350 KV - 20 feet; 350 to
500 KV - 25 feet; 500 to 750 KV - 35 feet; and 750 to 1000 KV - 45 feet. If capacity of the line is not
known, a minimum clearance of 45 feet must be maintained. A person must be designated to
observe clearance of the equipment and give a timely warning for all operations where it is difficult for
an operator to maintain the desired clearance by visual means.
1.07 Excavation:
• 1.07.01 Before excavating, the Contractor must determine whether any underground pipe lines,
electric wires, or cables, including fiber optic cable systems are present and located within the Project
work area. The Contractor must determine whether excavation on Railway’s Property could cause
damage to buried cables resulting in delay to Railway traffic and disruption of service to users.
Delays and disruptions to service may cause business interruptions involving loss of revenue and
profits. Before commencing excavation, the Contractor must contact BNSF’s Field Engineering
Representative (John Stilley 913-551-4519). All underground and overhead wires will be considered
HIGH VOLTAGE and dangerous until verified with the company having ownership of the line. It is
the Contractor's responsibility to notify any other companies that have underground utilities
in the area and arrange for the location of all underground utilities before excavating.
• 1.07.02 The Contractor must cease all work and notify the Railway immediately before continuing
excavation in the area if obstructions are encountered which do not appear on drawings. If the
obstruction is a utility and the owner of the utility can be identified, then the Contractor must also
notify the owner immediately. If there is any doubt about the location of underground cables or lines
of any kind, no work must be performed until the exact location has been determined. There will be
no exceptions to these instructions.
• 1.07.03 All excavations must be conducted in compliance with applicable OSHA regulations and,
regardless of depth, must be shored where there is any danger to tracks, structures or personnel.
• 1.07.04 Any excavations, holes or trenches on the Railway's Property must be covered, guarded
and/or protected when not being worked on. When leaving work site areas at night and over
weekends, the areas must be secured and left in a condition that will ensure that Railway employees
and other personnel who may be working or passing through the area are protected from all hazards.
All excavations must be back filled as soon as possible.
1.08 Hazardous Waste, Substances and Material Reporting:
• 1.08.01 If Contractor discovers any hazardous waste, hazardous substance, petroleum or other
deleterious material, including but not limited to any non-containerized commodity or material, on or
adjacent to Railway's Property, in or near any surface water, swamp, wetlands or waterways, while
performing any work under this Agreement, Contractor must immediately: (a) notify the Railway's
Resource Operations Center at 1(800) 832-5452, of such discovery: (b) take safeguards necessary to
protect its employees, subcontractors, agents and/or third parties: and (c) exercise due care with
respect to the release, including the taking of any appropriate measure to minimize the impact of such
release.
1.09 Personal Injury Reporting
• 1.09.01 The Railway is required to report certain injuries as a part of compliance with Federal
Railroad Administration (FRA) reporting requirements. Any personal injury sustained by an employee
of the Contractor, subcontractor or Contractor's invitees while on the Railway's Property must be
reported immediately (by phone mail if unable to contact in person) to the Railway's representative in
charge of the project. The Non-Employee Personal Injury Data Collection Form contained herein is to
be completed and sent by Fax to the Railway at 1(817) 352-7595 and to the Railway’s Project
Representative no later than the close of shift on the date of the injury.
NON-EMPLOYEE PERSONAL INJURY DATA COLLECTION
(If injuries are in connection with rail equipment accident/incident, highway rail grade crossing accident or automobile
accident, ensure that appropriate information is obtained, forms completed and that data entry personnel are aware that
injuries relate to that specific event.)
Injured Person Type:
Passenger on train (C) Non-employee (N)
(i.e., emp of another railroad, or, non-BNSF emp involved in vehicle accident, including
company vehicles)
Contractor/safety sensitive (F) Contractor/non-safety sensitive (G)
Volunteer/safety sensitive (H) Volunteer/other non-safety sensitive (I)
Non-trespasser (D) - to include highway users involved in highway rail grade crossing accidents who did not
go around or through gates
Trespasser (E) - to include highway users involved in highway rail grade crossing accidents who went
around or through gates
Non-trespasser (J) - Off railroad property
If train involved, Train ID:
________________________________
Transmit attached information to Accident/Incident Reporting Center by:
Fax 1-817-352-7595 or by Phone 1-800-697-6736 or email to: Accident-Reporting.Center@BNSF.com
Officer Providing Information:
(Name) (Employee No.) (Phone #)
REPORT PREPARED TO COMPLY WITH FEDERAL ACCIDENT REPORTING REQUIREMENTS AND PROTECTED FROM
DISCLOSURE PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
NON-EMPLOYEE PERSONAL INJURY DATA COLLECTION
INFORMATION REQUIRED TO BE COLLECTED PURSUANT TO FEDERAL REGULATION. IT SHOULD BE USED FOR COMPLIANCE WITH FEDERAL REGULATIONS ONLY AND IT IS NOT
INTENDED TO PRESUME ACCEPTANCE OF RESPONSIBILITY OR LIABILITY.
1. Accident City/St: 2. Date: Time:
County: 3. Temperature: 4. Weather:
(if non BNSF location)
Mile Post / Line Segment:
5. Driver’s License No (and state) or other ID: SSN (required):
6. Name (last, first, mi):
7. Address: City: St: Zip:
8. Date of Birth: and/or Age: Gender:
(if available)
Phone Number: Employer:
9. Injury: 10. Body Part:
(i.e., Laceration, etc.) (i.e., Hand, etc.)
11. Description of Accident (To include location, action, result, etc.):
12. Treatment:
First Aid Only
Required Medical Treatment
Other Medical Treatment
13. Dr. Name: Date:
14. Dr. Address:
Street: City: St: Zip:
15. Hospital Name:
16. Hospital Address:
Street: City: St: Zip:
17. Diagnosis:
REPORT PREPARED TO COMPLY WITH FEDERAL ACCIDENT REPORTING REQUIREMENTS
AND PROTECTED FROM DISCLOSURE PURSUANT TO 49 U.S.C. 20903 AND 83 U.S.C. 490
EXHIBIT "C-1"
Agreement Between
BNSF RAILWAY COMPANY
and the
CONTRACTOR
Railway File: ___________________________________
Agency Project: BF10016019
_________________________________ [contractor’s legal name] (hereinafter called “Contractor”),
has entered into an agreement (hereinafter called “Agreement”) dated ______________, 202_, with the
United City of Yorkville for the performance of certain work in connection with the following project:
widening of Mill Road. Performance of such work will necessarily require Contractor to enter BNSF
RAILWAY COMPANY (hereinafter called "Railway") right of way and property (hereinafter called
"Railway Property"). The Agreement provides that no work will be commenced within Railway Property
until the Contractor employed in connection with said work for United City of Yorkville (i) executes and
delivers to Railway an Agreement in the form hereof, and (ii) provides insurance of the coverage and
limits specified in such Agreement and Section 3 herein. If this Agreement is executed by a party who is
not the Owner, General Partner, President or Vice President of Contractor, Contractor must furnish
evidence to Railway certifying that the signatory is empowered to execute this Agreement on behalf of
Contractor.
Accordingly, in consideration of Railway granting permission to Contractor to enter upon Railway Property
and as an inducement for such entry, Contractor, effective on the date of the Agreement, has agreed and
does hereby agree with Railway as follows:
1) RELEASE OF LIABILITY AND INDEMNITY
Contractor hereby waives, releases, indemnifies, defends and holds harmless Railway for all
judgments, awards, claims, demands, and expenses (including attorneys' fees), for injury or
death to all persons, including Railway's and Contractor's officers and employees, and for loss
and damage to property belonging to any person, arising in any manner from Contractor's or any
of Contractor's subcontractors' acts or omissions or any work performed on or about Railway’s
property or right-of-way. THE LIABILITY ASSUMED BY CONTRACTOR WILL NOT BE
AFFECTED BY THE FACT, IF IT IS A FACT, THAT THE DESTRUCTION, DAMAGE, DEATH,
OR INJURY WAS OCCASIONED BY OR CONTRIBUTED TO BY THE NEGLIGENCE OF
RAILWAY, ITS AGENTS, SERVANTS, EMPLOYEES OR OTHERWISE, EXCEPT TO THE
EXTENT THAT SUCH CLAIMS ARE PROXIMATELY CAUSED BY THE INTENSIONAL
MISCONDUCT OR GROSS NEGLIGENCE OF RAILWAY.
THE INDEMNIFICATION OBLIGATION ASSUMED BY CONTRACTOR INCLUDES ANY
CLAIMS, SUITS OR JUDGMENTS BROUGHT AGAINST RAILWAY UNDER THE FEDERAL
EMPLOYEE'S LIABILITY ACT, INCLUDING CLAIMS FOR STRICT LIABILITY UNDER THE
SAFETY APPLIANCE ACT OR THE LOCOMOTIVE INSPECTION ACT, WHENEVER SO
CLAIMED.
Contractor further agrees, at its expense, in the name and on behalf of Railway, that it will adjust
and settle all claims made against Railway, and will, at Railway's discretion, appear and defend
any suits or actions of law or in equity brought against Railway on any claim or cause of action
arising or growing out of or in any manner connected with any liability assumed by Contractor
under this Agreement for which Railway is liable or is alleged to be liable. Railway will give notice
to Contractor, in writing, of the receipt or dependency of such claims and thereupon Contractor
must proceed to adjust and handle to a conclusion such claims, and in the event of a suit being
brought against Railway, Railway may forward summons and complaint or other process in
connection therewith to Contractor, and Contractor, at Railway's discretion, must defend, adjust,
or settle such suits and protect, indemnify, and save harmless Railway from and against all
damages, judgments, decrees, attorney's fees, costs, and expenses growing out of or resulting
from or incident to any such claims or suits.
In addition to any other provision of this Agreement, in the event that all or any portion of this
Article shall be deemed to be inapplicable for any reason, including without limitation as a result
of a decision of an applicable court, legislative enactment or regulatory order, the parties agree
that this Article shall be interpreted as requiring Contractor to indemnify Railway to the fullest
extent permitted by applicable law. THROUGH THIS AGREEMENT THE PARTIES
EXPRESSLY INTEND FOR CONTRACTOR TO INDEMNIFY RAILWAY FOR RAILWAY’S
ACTS OF NEGLIGENCE.
It is mutually understood and agreed that the assumption of liabilities and indemnification
provided for in this Agreement survive any termination of this Agreement.
2) TERM
This Agreement is effective from the date of the Agreement until (i) the completion of the project
set forth herein, and (ii) full and complete payment to Railway of any and all sums or other
amounts owing and due hereunder.
3) INSURANCE
Contractor shall, at its sole cost and expense, procure and maintain during the life of this
Agreement the following insurance coverage:
A. Commercial General Liability insurance. This insurance shall contain broad form contractual
liability with a combined single limit of a minimum of $2,000,000 each occurrence and an
aggregate limit of at least $4,000,000 but in no event less than the amount otherwise carried
by the Contractor. Coverage must be purchased on a post 2004 ISO occurrence form or
equivalent and include coverage for, but not limit to the following:
♦ Bodily Injury and Property Damage
♦ Personal Injury and Advertising Injury
♦ Fire legal liability
♦ Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated on the
certificate of insurance:
♦ The definition of insured contract shall be amended to remove any exclusion or other
limitation for any work being done within 50 feet of railroad property.
♦ Waver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non-contributing with respect to any insurance
carried by Railway.
It is agreed that the workers’ compensation and employers’ liability related
exclusions in the Commercial General Liability insurance policy(s) required herein
are intended to apply to employees of the policy holder and shall not apply to
Railway employees.
No other endorsements limiting coverage as respects obligations under this
Agreement may be included on the policy with regard to the work being performed
under this agreement.
B. Business Automobile Insurance. This insurance shall contain a combined single limit of
at least $1,000,000 per occurrence, and include coverage for, but not limited to the
following:
♦ Bodily injury and property damage
♦ Any and all vehicles owned, used or hired
The policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
♦ Additional insured endorsement in favor of and acceptable to Railway.
♦ Separation of insureds.
♦ The policy shall be primary and non-contributing with respect to any insurance
carried by Railway.
C. Workers Compensation and Employers Liability insurance including coverage for, but not
limited to:
♦ Contractor’s statutory liability under the worker’s compensation laws of the state(s) in
which the work is to be performed. If optional under State law, the insurance must
cover all employees anyway.
♦ Employers’ Liability (Part B) with limits of at least $500,000 each accident, $500,000
by disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall be
indicated on the certificate of insurance:
♦ Waiver of subrogation in favor of and acceptable to Railway.
A. Railroad Protective Liability insurance naming only the Railway as the Insured with coverage
of at least $2,000,000 per occurrence and $6,000,000 in the aggregate. The policy Must be
issued on a standard ISO form CG 00 35 12 04 and include the following:
♦ Endorsed to include the Pollution Exclusion Amendment
♦ Endorsed to include the Limited Seepage and Pollution Endorsement.
♦ Endorsed to remove any exclusion for punitive damages.
♦ No other endorsements restricting coverage may be added.
♦ The original policy must be provided to the Railway prior to performing any work or
services under this Agreement
♦ Definition of “Physical Damage to Property” shall be endorsed to read: “means direct
and accidental loss of or damage to all property owned by any named insured and all
property in any named insured’ care, custody, and control arising out of the acts or
omissions of the contractor named on the Declarations.
In lieu of providing a Railroad Protective Liability Policy, Licensee may participate (if
available) in Railway’s Blanket Railroad Protective Liability Insurance Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain no exclusion
for punitive damages.
Contractor agrees to waive its right of recovery against Railway for all claims and suits against
Railway. In addition, its insurers, through the terms of the policy or policy endorsement, waive
their right of subrogation against Railway for all claims and suits. Contractor further waives its
right of recovery, and its insurers also waive their right of subrogation against Railway for loss of
its owned or leased property or property under Contractor’s care, custody or control.
Allocated Loss Expense shall be in addition to all policy limits for coverages referenced above.
Contractor is not allowed to self-insure without the prior written consent of Railway. If granted by
Railway, any self-insured retention or other financial responsibility for claims shall be covered
directly by Contractor in lieu of insurance. Any and all Railway liabilities that would otherwise, in
accordance with the provisions of this Agreement, be covered by Contractor’s insurance will be
covered as if Contractor elected not to include a deductible, self-insured retention or other
financial responsibility for claims.
Prior to commencing services, Contractor shall furnish to Railway an acceptable certificate(s) of
insurance from an authorized representative evidencing the required coverage(s), endorsements,
and amendments. The certificate should be directed to the following address:
BNSF Railway Company
c/o CertFocus
P.O. Box 140528
Kansas City, MO 64114
Toll Free: 877-576-2378
Fax number: 817-840-7487
Email: BNSF@certfocus.com
www.certfocus.com
Contractor shall notify Railway in writing at least 30 days prior to any cancellation, non-renewal,
substitution, or material alteration.
Any insurance policy shall be written by a reputable insurance company acceptable to Railway or
with a current Best’s Guide Rating of A- and Class VII or better, and authorized to do business in
the state(s) in which the service is to be provided.
If coverage is purchased on a “claims made” basis, Contractor hereby agrees to maintain
coverage in force for a minimum of three years after expiration, cancellation or termination of this
Agreement. Annually Contractor agrees to provide evidence of such coverage as required
hereunder.
Contractor represents that this Agreement has been thoroughly reviewed by Contractor’s
insurance agent(s)/broker(s), who have been instructed by Contractor to procure the insurance
coverage required by this Agreement.
Not more frequently than once every five years, Railway may reasonably modify the required
insurance coverage to reflect then-current risk management practices in the railroad industry and
underwriting practices in the insurance industry.
If any portion of the operation is to be subcontracted by Contractor, Contractor shall require that
the subcontractor shall provide and maintain insurance coverage(s) as set forth herein, naming
Railway as an additional insured, and shall require that the subcontractor shall release, defend
and indemnify Railway to the same extent and under the same terms and conditions as
Contractor is required to release, defend and indemnify Railway herein.
Failure to provide evidence as required by this section shall entitle, but not require, Railway to
terminate this Agreement immediately. Acceptance of a certificate that does not comply with this
section shall not operate as a waiver of Contractor's obligations hereunder.
The fact that insurance (including, without limitation, self-insurance) is obtained by Contractor
shall not be deemed to release or diminish the liability of Contractor including, without limitation,
liability under the indemnity provisions of this Agreement. Damages recoverable by Railway
shall not be limited by the amount of the required insurance coverage.
In the event of a claim or lawsuit involving Railway arising out of this agreement, Contractor will
make available any required policy covering such claim or lawsuit.
These insurance provisions are intended to be a separate and distinct obligation on the part of
the Contractor. Therefore, these provisions shall be enforceable and Contractor shall be bound
thereby regardless of whether or not indemnity provisions are determined to be enforceable in the
jurisdiction in which the work covered hereunder is performed.
For purposes of this section, Railway shall mean “Burlington Northern Santa Fe LLC”, “BNSF
Railway Company” and the subsidiaries, successors, assigns and affiliates of each.
4) SALES AND OTHER TAXES
In the event applicable sales taxes of a state or political subdivision of a state of the United States
are levied or assessed in connection with and directly related to any amounts invoiced by
Contractor to Railway (“Sales Taxes”), Railway shall be responsible for paying only the Sales
Taxes that Contractor separately states on the invoice or other billing documents provided to
Railway; provided, however, that (i) nothing herein shall preclude Railway from claiming whatever
Sales Tax exemptions are applicable to amounts Contractor bills Railway, (ii) Contractor shall be
responsible for all sales, use, excise, consumption, services and other taxes which may accrue
on all services, materials, equipment, supplies or fixtures that Contractor and its subcontractors
use or consume in the performance of this Agreement, (iii) Contractor shall be responsible for
Sales Taxes (together with any penalties, fines or interest thereon) that Contractor fails to
separately state on the invoice or other billing documents provided to Railway or fails to collect at
the time of payment by Railway of invoiced amounts (except where Railway claims a Sales Tax
exemption), and (iv) Contractor shall be responsible for Sales Taxes (together with any penalties,
fines or interest thereon) if Contractor fails to issue separate invoices for each state in which
Contractor delivers goods, provides services or, if applicable, transfers intangible rights to
Railway.
Upon request, Contractor shall provide Railway satisfactory evidence that all taxes (together with
any penalties, fines or interest thereon) that Contractor is responsible to pay under this
Agreement have been paid. If a written claim is made against Contractor for Sales Taxes with
respect to which Railway may be liable for under this Agreement, Contractor shall promptly notify
Railway of such claim and provide Railway copies of all correspondence received from the taxing
authority. Railway shall have the right to contest, protest, or claim a refund, in Railway’s own
name, any Sales Taxes paid by Railway to Contractor or for which Railway might otherwise be
responsible for under this Agreement; provided, however, that if Railway is not permitted by law
to contest any such Sales Tax in its own name, Contractor shall, if requested by Railway at
Railway’s sole cost and expense, contest in Contractor’s own name the validity, applicability or
amount of such Sales Tax and allow Railway to control and conduct such contest.
Railway retains the right to withhold from payments made under this Agreement amounts
required to be withheld under tax laws of any jurisdiction. If Contractor is claiming a withholding
exemption or a reduction in the withholding rate of any jurisdiction on any payments under this
Agreement, before any payments are made (and in each succeeding period or year as required
by law), Contractor agrees to furnish to Railway a properly completed exemption form prescribed
by such jurisdiction. Contractor shall be responsible for any taxes, interest or penalties assessed
against Railway with respect to withholding taxes that Railway does not withhold from payments
to Contractor.
5) EXHIBIT “C” CONTRACTOR REQUIREMENTS
The Contractor must observe and comply with all provisions, obligations, requirements and
limitations contained in the Agreement, and the Contractor Requirements set forth on Exhibit “C”
attached to the Agreement and this Agreement, including, but not be limited to, payment of all
costs incurred for any damages to Railway roadbed, tracks, and/or appurtenances thereto,
resulting from use, occupancy, or presence of its employees, representatives, or agents or
subcontractors on or about the construction site. Contractor shall execute a Temporary
Construction Crossing Agreement or Private Crossing Agreement
(http://www.bnsf.com/communities/faqs/permits-real-estate/), for any temporary crossing
requested to aid in the construction of this Project, if approved by BNSF.
6) TRAIN DELAY
Contractor is responsible for and hereby indemnifies and holds harmless Railway (including its
affiliated railway companies, and its tenants) for, from and against all damages arising from any
unscheduled delay to a freight or passenger train which affects Railway's ability to fully utilize its
equipment and to meet customer service and contract obligations. Contractor will be billed, as
further provided below, for the economic losses arising from loss of use of equipment, contractual
loss of incentive pay and bonuses and contractual penalties resulting from train delays, whether
caused by Contractor, or subcontractors, or by the Railway performing work under this
Agreement. Railway agrees that it will not perform any act to unnecessarily cause train delay.
For loss of use of equipment, Contractor will be billed the current freight train hour rate per train
as determined from Railway's records. Any disruption to train traffic may cause delays to multiple
trains at the same time for the same period.
Additionally, the parties acknowledge that passenger, U.S. mail trains and certain other grain,
intermodal, coal and freight trains operate under incentive/penalty contracts between Railway and
its customer(s). Under these arrangements, if Railway does not meet its contract service
commitments, Railway may suffer loss of performance or incentive pay and/or be subject to
penalty payments. Contractor is responsible for any train performance and incentive penalties or
other contractual economic losses actually incurred by Railway which are attributable to a train
delay caused by Contractor or its subcontractors.
The contractual relationship between Railway and its customers is proprietary and confidential.
In the event of a train delay covered by this Agreement, Railway will share information relevant to
any train delay to the extent consistent with Railway confidentiality obligations. The rate then in
effect at the time of performance by the Contractor hereunder will be used to calculate the actual
costs of train delay pursuant to this agreement.
Contractor and its subcontractors must give Railway’s representative Dusty Hartz (815-246-9752)
four (4) weeks advance notice of the times and dates for proposed work windows. Railway and
Contractor will establish mutually agreeable work windows for the project. Railway has the right
at any time to revise or change the work windows due to train operations or service obligations.
Railway will not be responsible for any additional costs or expenses resulting from a change in
work windows. Additional costs or expenses resulting from a change in work windows shall be
accounted for in Contractor’s expenses for the project.
Contractor and subcontractors must plan, schedule, coordinate and conduct all Contractor's work
so as to not cause any delays to any trains.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed by its
duly authorized officer the day and year first above written.
_________________________
(Contractor legal name) BNSF Railway Company
By: ____________________________________ By: ___________________________________
Printed Name: ___________________________ Name: ________________________________
Manager Public Projects
Title: ___________________________________
Accepted and effective ___________ ___, 20__.
Contact Person: _________________________
Address: _______________________________
City: ___________________________________
State: ___________ Zip: ___________________
Fax: ___________________________________
Phone: _________________________________
E-mail: _________________________________
Resolution No. 2020-______
Page 1
Resolution No. 2020-________
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A STIPULATED AGREEMENT WITH
THE ILLINOIS COMMERCE COMMISSION AND BNSF RAILWAY COMPANY
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, BNSF Railway Company (“BNSF”) operates and maintains a system of
railway tracks throughout the United States, including parts of the City; and,
WHEREAS, the Illinois Commerce Commission (the “Commission”) conducted an
investigation into pedestrian and vehicular safety at the intersection of Mill Road and BNSF’s
tracks at railroad milepost 43.74 (the “Intersection”); and,
WHEREAS, the Commission has determined, and the City and BNSF agree, that
multiple improvements must be made to increase public safety at the Intersection, including the
installation of new warning equipment, circuitry, and signals, as well as a remote monitoring
system (the “Improvements”); and,
WHEREAS, pursuant to an order from the Commission, the Illinois Department of
Transportation (“IDOT”) shall allow Motor Fuel Tax revenue from the Grade Crossing
Protection Fund (“GCPF”) to be used to pay for 95% of the Improvements, with the City paying
for the remaining cost; and
WHEREAS, the Mayor and City Council of the City have reviewed the Stipulated
Agreement between the Commission, IDOT, BNSF, and the City (the “Stipulated Agreement”)
and find it to be in the best interests of the City and its residents to enter into the Stipulated
Agreement to improvement safety for the traveling population at the Intersection.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
united City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals in the preambles to this Resolution are incorporated into this
Section 1 as if fully set forth herein.
Section 2. The Stipulated Agreement between the United City of Yorkville, BNSF Railway
Company, the Illinois Commerce Commission, and the Illinois Department of Transportation,
attached hereto and made a part hereof, is hereby approved and the Mayor, City Clerk, and City
Administrator are hereby authorized to execute and deliver said Stipulated Agreement and
undertake any and all actions as may be required to implement its terms on behalf of the City.
Section 3. This Resolution shall be in full force and effect immediately from and after its
passage and approval according to law.
Resolution No. 2020-______
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of _______________, 2020.
KEN KOCH ________ DAN TRANSIER ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ JASON PETERSON ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of _______________, 2020.
______________________________
Mayor
Attest:
___________________________
City Clerk
STATE OF ILLINOIS
ILLINOIS COMMERCE COMMISSION
STIPULATED AGREEMENT 2060
This Agreement made and entered into, by and between the State of Illinois acting by and
through the Illinois Commerce Commission (Commission), The BNSF Railway Company
(Company), the United City of Yorkville (City), and the State of Illinois, Department of
Transportation (Department or IDOT).
WITNESSETH:
WHEREAS, it has come to the attention of the Commission through staff evaluation that
inquiry should be made into the matter of improving public safety at the Mill Road (AAR/DOT
#079578N, railroad milepost 43.74) highway-rail grade crossing of the Company’s tracks,
located in Yorkville, Kendall County; and
WHEREAS, proper investigation has been made of the circumstances surrounding the
subject crossings by a representative of the Commission’s Transportation Bureau Railroad
Section; and
WHEREAS, the physical aspects, including geometrics of the intersections, train
movements, vehicular traffic volumes, sight distances and other pertinent data relating to
the crossings has been obtained and shown on Exhibits A attached to this Agreement; and
WHEREAS, the parties are mutually agreeable to accomplish proposed improvements to
the crossings upon determination of the Commission by Order.
NOW, THEREFORE in consideration of the premises and of the mutual covenants and
agreements as hereinafter contained the parties pray that the Commission enter an Order
according to the provisions of Section 18c-7401 of the Illinois Commercial Transportation
Law, 625 ILCS 5/18(c)-7401, requiring that certain improvements as hereinafter stated be
made and that the cost for the proposed improvements be divided among the parties
according to law and that in the interest of the traveling public the Grade Crossing Protection
Fund (GCPF) of the Motor Fuel Tax Law (“MFT”) be required to pay a substantial portion of
the cost; To Wit the parties agree as follows:
Section 1 All improvements encompassed by this Agreement shall be made in
accordance with all applicable State laws, rules, standards, regulations and orders and
procedures in general.
Section 2 The parties are of the opinion that the following improvements in the interest
of public safety at the crossings should be:
(a)Installation of new constant warning time equipment and circuitry and
signal bungalow; relocation of the existing warning devices (automatic
flashing light signals and gates with a bell, equipped with an event
recorder); and, installation of a remote monitoring system, by the
Company.
SA 2060
2
Section 3 The Company has prepared preliminary drawings, circuit plans and
preliminary cost estimates to accomplish the proposed safety improvements, which may
be required by Commission Order. The drawings, circuit plans and cost estimates are
attached and incorporated herein by reference as Exhibits B.
Section 4 The Company shall upon Order, according to the requirements contained
therein, proceed toward the completion of the proposed improvements, accomplishing the
work with its own forces or appropriate contracted services and agrees that an appropriate
time for the completion of the proposed improvements should be twelve (12) months from
the date of a Commission Order approving this Agreement.
Section 5 The parties agree that the Grade Crossing Protection Fund should be utilized
for 95% of the work associated with the Installation and Upgrade of the constant warning
equipment bungalow, and circuitry, relocation of the automatic flashing light signals and
gates with a bell, and equipped with an event recorder and a remote monitoring, the cost for
the proposed improvements is as follows:
-COST DIVISION TABLE –
IMPROVEMENT EST. COST GCPF CITY COMPANY
Installation of new CWT
equipment and circuitry and
signal bungalow, relocation
of the existing warning
devices (Automatic Flashing
Light Signals and Gates,
equipped with an event
recorder), installation of
remote monitoring system $198,876
(95%)
$188,9321
(5%)
$9,9441
(0%)
$02
TOTALS $198,876 $188,932 $9,944 $02
Notes:
1 Total GCPF assistance not to exceed $188,932; any installation costs above the estimated amount of
$198,876 will be divided between the GCPF and the City in the same percentages noted above, upon
submittal and review of evidence to support the additional cost and subject to approval by the
Commission.
2 Company responsible for all future operating and maintenance costs associated with the new automatic
warning devices. The warning device improvements are taking place in conjunction with a roadway
widening project funded by the City. With available funding, the City has agreed to pay the 5% railroad
share first recommended by Commission Staff.
Section 6 Commission Staff originally proposed a 95% / 5% cost division between the
Grade Crossing Protection Fund (GCPF) and the Company. The City has agreed to pay
the 5% portion of the cost for the proposed improvements, not to exceed $9,944.
Section 7 The Company shall upon Order, according to the requirements contained
therein, proceed toward in Installation and upgrade of the constant warning time equipment,
bungalow, and circuitry, relocation of the automatic flashing light signals and gates with a
bell, and equipped with an event recorder and a remote monitoring system, accomplishing
the work with its own forces or appropriate contracted services agrees that an appropriate
time for the completion of the proposed improvements should be no later than twelve (12)
months from the date of a Commission Order approving this agreement.
SA 2060
3
Section 8 Special Provisions: Since the warning device improvements at the crossings
will be performed by railroad crews, no flagging or contractor liability insurance will be
required for said work.
The Company shall complete and submit the Project Manager Information portion of the
Project Status Report sheet, attached as Exhibit C, along with this executed Agreement.
The Company shall, at six (6) month intervals from the date of the Commission Order
approving this Agreement, or any Supplemental Order(s) issued for the project, submit to
the Director of Processing and Information, Transportation Bureau of the Commission, a
Project Status Report, attached as Exhibit C, regarding the progress it has made toward
completion of the work required by this Agreement. Each Project Status Report shall include
the Commission Order’s docket number, the Order date, the project completion date as
noted in the Order, crossing information (inventory number and railroad milepost), type of
improvement, and the name, title, mailing address, phone number, facsimile number, and
electronic mailing address of the Company Project Manager.
All bills for work specified in Section 2 of this Agreement authorized for reimbursement from
the GCPF shall be submitted to the Fiscal Control Unit, Bureau of Local Roads and Streets,
Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL 62764. All
bills shall meet the minimum documentation requirements set forth in Section 8 of this
Agreement. All bills will be paid in accordance with the State Prompt Payment Act as
currently enacted (Illinois Compiled Statutes, 30 ILCS 540/).
The Department shall send a copy of all invoices to the Director of Processing and
Information, Transportation Bureau of the Commission. All bills shall be submitted no
later than twelve (12) months from the completion date specified in the Commission Order
approving this Agreement or any Supplemental Order(s) issued for the project. The final
invoice for expenditures from each party shall be clearly marked "Final Invoice". The
Department shall not obligate any assistance from the GCPF for the cost of proposed
improvements described in this Agreement without prior approval by the Commission.
The Commission shall, at the end of the 12th month from the completion date specified
in the Commission Order approving this Agreement, or any Supplemental Order(s) issued
for this project, conduct a review to determine if any unused assistance from the GCPF
should be de-obligated. Upon completion of the review, the Commission shall notify the
Department to de-obligate all residual funds accountable for installation costs for this
project. Notification may be by regular mail, electronic mail, fax, or phone.
Section 8 Billing: For all work specified in Section 2 of this Agreement, and authorized
by an Order of the Commission, the Company shall assure that sufficient documentation for
all bills is made available to the Department or the Department’s representative. The
minimum documentation that must be made available is outlined below:
SA 2060
4
a)Labor Charges (including additives) - Copies of employee work hours
charged to the railroad and/or highway account code for the project.
b)Equipment Rental - Copies of rental agreements for the equipment used,
including the rental rate; number of hours the equipment was used and the
railroad and/or highway account code for the project.
c)Material - An itemized list of all materials purchased and installed at the
crossing location. If materials purchased are installed at multiple crossing
locations, a notation must be made to identify the crossing location.
d)Engineering - Copies of employee work hours charged to the railroad and/or
highway account code for the project.
e) Supervision - Copies of employee work hours charged to the railroad and/or
highway account code for the project.
f)Incidental Charges - An itemized list of all incidental charges along with a
written explanation of those charges.
g)Service Dates - Invoice shall include the beginning and ending date of the
work accomplished for the invoice.
h)Final or Progressive - Each invoice shall be marked as a Progressive or a
Final Invoice, as applicable.
i)Reference Numbers - Each invoice shall include the AAR/DOT number,
the ICC Order number and the state job number when federal funds are
involved.
j)Locations - Each invoice shall show the location, with the street name and
AAR/DOT crossing inventory number.
k)Travel - Each invoice shall include copies of all costs incurred, such as
lodging, meals, per diem, rates and totals. Rail carriers shall provide an
electronic copy of its current Rail Carrier Travel Policy. Reimbursement of
travel costs shall be in accordance with State of Illinois travel regulations
under 80 Illinois Administrative Code part 3000 and appendices. Any
proposal or attempt to use an alternative travel reimbursement method must
be reviewed and approved by the Department prior to travel.
Reimbursement of labor additives will be for the most current audited and Federal
Highway Administration approved company rates that have been entered into the
Company billing system, as of the date of an invoice, for application to invoices for this
project covered by this Agreement. Reimbursement of labor additives will be limited to
only the most current direct labor additives, small tools additives, equipment additive rate,
if so developed, and public liability/property damage liability insurance rates as audited
and approved by a cognizant State agency and the Federal Highway Administration.
Indirect overhead or general and administrative expenses, or those expenses which may
be classified as such under generally accepted accounting principles, are not eligible for
reimbursement on this project. Surcharges will be subject to review and approval by the
Department.
5
SA 2060
Section 9 This Agreement shall be binding upon the parties hereto, their successors or
assigns. Upon execution of this Agreement by all parties, the Commission shall enter an
appropriate Order, within 60 days accepting or rejecting such stipulation according to the
provisions contained herein.
In Witness Whereof, the parties have caused this Agreement to be executed by their duly
authorized officers, as of the dates indicated on their respective Execution Pages, attached
hereto.
Executed by the Commission this XXth day of April 2020
________________________________
Brian Vercruysse
Rail Safety Program Administrator
By:
__________________________________
Christopher M. Murauski
Senior Rail Safety Specialist
Illinois Commerce Commission Stipulated Agreement 2060, executed by Commission
Staff on April XX, 2020, concerning improvements at the Mill Road highway-rail grade
crossing of BNSF Railway Company's track, in Yorkville, Kendall, Illinois, designated
as crossing MR/DOT #079578N, railroad milepost 43.74.
Executed by the United City Of Yorkville this
2020.
UNITED CITY OF YORKVILLE
day of
By:
Attest:
Illinois Commerce Commission Stipulated Agreement 2060, executed by
Commission Staff on April XX, 2020, concerning improvements at the Mill Road
highway-rail grade crossing of BNSF Railway Company's track, in Yorkville, Kendall,
Illinois, designated as crossing MR/DOT #079578N, railroad milepost 43.74.
Executed by BNSF Railway Company this day of .2020.
BNSF RAILWAY COMPANY
By:
Attest:
Illinois Commerce Commission Stipulated Agreement 2060, executed by
Commission Staff on April XX, 2020, concerning improvements at the Mill Road
highway-rail grade crossing of BNSF Railway Company's track, in Yorkville, Kendall,
Illinois, designated as crossing MR/DOT #079578N, railroad milepost 43.74.
Executed by the Illinois Department of Transportation this day of
2020.
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
By:
Bureau of Safety Programs and
Engineering
SA 2060 Exhibit A, Page 1
ILLINOIS COMMERCE COMMISSION
STIPULATED AGREEMENT
CROSSING DATA FORM
GENERAL INFORMATION: See Location Sketch (Page 3)
RAILROAD BNSF Railway
USDOT#, MILEPOST 079 578N, 43.74
STREET, CITY, COUNTY Mill Road/FAU 3788, In Yorkville, Kendall County
JURISDICTION (RDWY) City of Yorkville
LOCATION Residential
STREET SURFACE 2-Lane, 2-Way (East-West), 20 Ft. Wide, Asphalt Roadway
CROSSING DATA: See Location Sketch for roadway profile and track centers
TRACK SURFACE TYPE SURFACE WIDTH SURFACE
CONDITION
Main (N-S) Concrete 50 ft. Excellent
ROADWAY DATA: See Location Sketch
INTERSECTING ROADS: Allegiance Crossing – 660 Feet East
TRAFFIC CONTROL N/A
ADT & SPEED (POSTED?) 3400 Vehicles per day at 30 MPH
TRAFFIC TYPE Passenger, Agricultural/Farm Equipment with possible School
Busses, Hazardous Materials, and Emergency Response
ADVANCE WARNING Yes
PAVEMENT MARKING None
RAILROAD DATA: See Location Sketch
FREIGHT TRAFFIC 34 Per day
PASSENGER TRAFFIC 8 Per day @ 79MPH
WARNING DEVICES R15-1 (Reflective Crossbucks)
Gates with flashing lights and bell
OTHER ENS (2)
NOTES:
Bungalow placement currently not installed at ICC recommended specified distances from rail and
roadway.
SA 2060 Exhibit A, Page 2
VISIBILITY STUDY: See Location Sketch
Train Speed 79 MPH
Roadway Speed 30 MPH
Required Stopping Sight Distance (SSD)
Along Roadway FEET
Along Tracks FEET
Required Clearing Sight Distance (CSD)
(Along Tracks)
FEET
Distances calculated per American Association of State Highway and Transportation Officials (AASHTO), A Policy on
Geometric Design of Highways and Streets, 2001, Fourth Edition.
QUADRANT CSD
(FT) OBSTRUCTION SSD
(FT) OBSTRUCTION
NE OK
NW OK
SE OK
SW OK
*Note: The installation of automatic flashing light signals and gates eliminates the need to satisfy minimum Stopping Sight
Distance – Along the Tracks, and Clearing Sight Distance criteria.
APPROACH GRADES: See Location Sketch
DIRECTION: WEST DIRECTION: EAST
DISTANCE
(FT)
ELEVATION
(FT)
GRADE
(%)
DISTANCE
(FT)
ELEVATION
(FT)
GRADE
(%)
0
25
50
100
Distance measured from outermost rail.
COMMENTS:
PROPOSED COST DIVISION
IMPROVEMENT GCPF CITY KCS
SIGNALS 95% 5% 0%1
APPROACH No Work No Work No Work
1. All future maintenance & operation costs of the new automatic warning devices to be paid by BNSF
Railway
ALL LIGHTS TO BE LED
30' Min. to Edge of Road
House Clearance: 25' Min. to Near Rail
Max. 12'
Min. 8'3" without curb,
Min. 4'3" with curb,
Edge of Road to C.L. Foundation:
Clearance to C.L. Track = Min. 12'
Warning device placement:
79 MPH
WESTWARD APPR. 4055'
79 MPH
EASTWARD APPR. 4055'
BNSF RAILWAY CO.
LOCATION:
STREET:
LS:
M.P.
DOT #
DIVISION:
SUBDIVISION:
DATE:
FILE:
The Burlington Northern & Santa Fe Railway Company
TO TO
W
INSTRUMENT HOUSE
BELL
METER
CROSSING CONTROLL CONNECTIONS
BIDIRECTIONAL CROSSING CONTROL
UNIDIRECTIONAL CROSSING CONTROL
COUPLER OR TERMINATION
GUARD RAIL
RED = IN YELLOW = OUT
SALVAGE:
CONTROL DEVICES:
REPLACE:
8X8
M.P.
DOT #
PROJECT#
6'X6'
MP 44.52
50' MIN.50' MIN.
OVER 90'
ECEC
ECEC
TR
TR
DOT # 079 579 V
KENNEDY ROAD
570'
N
W
TJC
TJC
NBS
NBS
NBS
NBS
NBS
NBS
NBS
NBS
NBS
NBS
8X8
NBS
NBS
RELOCATE
RELOCATE
02/18/20
079578N
079578N
AMW
NONE
NO SCALE
MENDOTA
CHICAGO
43.77
43.77
75805
MONTGOMERYGALESBURG
75805-StateSketch.dgn
GATES, LEDS, FLASHERS
CONSTANT WARNING
BRISTOL IL
MILL ROAD
MILL ROAD
1
Exhibit B: Page 1
***** MAINTAIN PROPRIETARY CONFIDENTIALITY *****
BNSF RAILWAY COMPANY
FHPM ESTIMATE FOR
ILDOT
LOCATION MONTGOMERY TO BRISTOL DETAILS OF ESTIMATE PLAN ITEM : 000312891 VERSION : 4
PURPOSE, JUSTIFICATION AND DESCRIPTION
MILL ROAD - BRISTOL, IL; REPLACE CONSTANT WARNING / FLASHERS / GATES; CHICAGO DIV; MENDOTA SUBDIV; LS 1; MP 43.77; DOT#
079578N; SEQ# 75805.
MONTHLY POWER UTILITY COST CENTER : 61690.
THE MATERIAL LIST BELOW REFLECTS TYPICAL REPRESENTATIVE PACKAGES USED FOR ESTIMATING PURPOSES ONLY.
THIS ESTIMATE IS GOOD FOR 180 DAYS. THE ESTIMATE IS SUBJECT TO CHANGE IN COST FOR LABOR, MATERIAL, AND OVERHEAD.
CONTRACTS HAVE BEEN ESTABLISHED FOR PORTIONS OF SIGNAL WORK ON THE BNSF RAILROAD.
******************************* SIGNAL WORK ONLY *******************************
THE STATE OF ILLINOIS IS FUNDING 100% OF THIS PROJECT.
MAINTAIN PROPRIETARY CONFIDENTIALITY.
PRIMARY FUNDING SOURCE IS FHWA
** BUY AMERICA(N) APPLIES **
DESCRIPTION QUANTITY U/M COST TOTAL $
**********
LABOR
**********
ELECTRICAL LABOR F/SIGNAL EQUIPMENT 54.0 MH 1,669
SIGNAL FIELD - REPLACE 728.0 MH 22,445
SIGNAL SHOP LABOR - CAP 0.01 MH 1
PAYROLL ASSOCIATED COSTS 15,763
DA OVERHEADS 26,171
EQUIPMENT EXPENSES 5,362
INSURANCE EXPENSES 4,219
TOTAL LABOR COST 75,630 75,630
*************
MATERIAL
*************
ARM, EZ GATE 16'-24'2.0 EA N 1,040
ARRESTOR, MDSA-2 XS 1.0 EA N 692
BATTERY, 10 VGL-255, 18 VGL-350 1.0 LS N 7,166
BELLS 2.0 EA N 409
BUNGALOW 8X8 W/ AC 1.0 LS N 10,074
BUNGALOW MATERIAL 1.0 LS N 8,181
CABLE, 2C/6 TW 700.0 FT N 847
CABLE, 3C/2 250.0 FT N 1,433
CABLE, 5C/10 70.0 FT N 130
CABLE, 5C/6 500.0 FT N 2,036
CABLE, 7C/14 500.0 FT N 855
CHARGERS, 12/80 (20/40/60)2.0 EA N 2,060
CONSTANT WARNING, XP4, 2TK 1.0 EA N 27,281
COUPLER, TJC 2.0 EA N 1,685
ELECTRICAL MATERIAL 1.0 EA N 1,500
EVENT RECORDER 1.0 EA N 3,228
FIELD MATERIAL 1.0 LS N 4,500
FILL DIRT 20.0 CY N 500
FOUNDATION, CONCRETE 2.0 EA N 543
LIGHT OUT DETECTOR 1.0 EA N 907
SHUNT, NBS 4.0 EA N 3,988
SURFACE ROCK 10.0 CY N 500
USE TAX 7,087
OFFLINE TRANSPORTATION 991
TOTAL MATERIAL COST 87,633 87,633
**********
OTHER
Page 4 of 5
Exhibit B: Page 2
**********
AC POWER SERVICE 1.0 EA N 10,000
BUNGALOW, WIRE AND TEST 1.0 LS N 5,643
CONTRACT ENGINEERING 1.0 LS N 8,000
DIRECTIONAL BORING 200.0 FT N 10,000
TOTAL OTHER ITEMS COST 33,643 33,643
PROJECT SUBTOTAL 196,906
CONTINGENCIES 0
BILL PREPARATION FEE 1,970
GROSS PROJECT COST 198,876
LESS COST PAID BY BNSF 0
TOTAL BILLABLE COST 198,876
Page 5 of 5
Exhibit B: Page 3
ILLINOIS COMMERCE COMMISSION
TRANSPORTATION BUREAU / RAIL SAFETY SECTION
STIPULATED AGREEMENT 2060 EXHIBIT C, Page 1
PROJECT STATUS REPORT:
TYPE: (CHECK ONE)
PROGRESS
COMPLETION DATE
PROJECT INFORMATION:
Reporting Party:
Docket/Order #; Date:
Status Report (s) Due: 6 Month intervals from Order Date
Ordered Completion Date: 12 Months from Order Date
Completion Report Due: 5 Days after completion of work
AAR/DOT#, Milepost:
Street, (in/near) City, County:
Railroad Company:
PROJECT MANAGER INFORMATION:
Name:
Title:
Representing:
Street Address:
City, State, Zip:
Office Phone:
Office Fax:
Cellular Phone:
E-Mail Address:
DESCRIPTION OF IMPROVEMENT(S) ORDERED:
Installation of new constant warning time equipment and circuitry and signal bungalow;
relocation of the existing warning devices (automatic flashing light signals and gates with a
bell, equipped with an event recorder); and, installation of a remote monitoring system, by
the Company.
STATUS OF WORK:
ILLINOIS COMMERCE COMMISSION
TRANSPORTATION BUREAU / RAIL SAFETY SECTION
STIPULATED AGREEMENT 2060 EXHIBIT C, Page 2
Mail directed to the Rail Safety Section or the Director of Processing and
Information, Transportation Bureau of the Commission should be addressed to:
Illinois Commerce Commission
527 E. Capitol Avenue
Springfield, IL 62701-1827
If you have questions contact: Christopher M. Murauski, Rail Safety Specialist
Phone: (630) 947-6283
Email: Christopher.Murauski@illinois.gov
A Form 3 can be obtained from the Illinois Commerce Commission by calling (217) 782-
7660 or on the web at:
http://www.icc.illinois.gov/forms/results.aspx?st=4
The billing address for Grade Crossing Protection Fund reimbursement is:
SIGNAL WORK APPROACH/BRIDGE WORK
Illinois Department of Transportation
Fiscal Control Unit
Bureau of Local Roads and Streets
2300 South Dirksen Parkway
Springfield, Illinois 62764
IDOT, District ##
Address
Copies of the United States Department of Transportation Inventory Form #6180.71
can be obtained on the web at:
http://www.fra.dot.gov/eLib/details/L02727 (PDF)
http://www.fra.dot.gov/eLib/details/L03076 (Word Document)
Submit Inventory forms to:
Federal Railroad Administration
Office of Safety
1200 New Jersey Ave, SE
Washington, DC 20590
or (data processing contractor)
Inventory Crossing Updates
FRA Project Office
Creative Information Technology, Inc.
4601 N. Fairfax Drive, Suite 1100
Arlington, VA 22203
RsisRXIupdates@dot.gov
And
Chief of Data Services
Illinois Department of Transportation
2300 S. Dirksen Parkway
Springfield, IL 62764
IL.RRXUpdates@Illinois.gov
Form 703; Rev. 02/12/10
1
EASEMENT AGREEMENT
FOR ROADWAY CONSTRUCTION, MAINTENANCE AND USE
THIS EASEMENT AGREEMENT FOR ROADWAY CONSTRUCTION, MAINTENANCE AND USE
("Easement Agreement") is made and entered into as of the ____ day of _________ 20___ ("Effective Date"),
by and between BNSF RAILWAY COMPANY, a Delaware corporation ("Grantor"), and the UNITED CITY OF
YORKVILLE, a ________________ ("Grantee").
A. Grantor owns or controls certain real property situated at or near the vicinity of Yorkville, County
of Kendall, State of Illinois, Railroad Line segment 0001-2 at Railroad Mile Post 43.74, [Project # ___________],
as described or depicted on Exhibit "A" attached hereto and made a part hereof (the "Premises").
B. Grantee has requested that Grantor grant to Grantee an easement over the Premises for the
Easement Purpose (as defined below).
C. Grantor has agreed to grant Grantee such easement, subject to the terms and conditions set
forth in this Easement Agreement.
NOW, THEREFORE, for and in consideration of the foregoing recitals which are incorporated herein,
the mutual promises contained herein, and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties agree as follows:
Section 1 Granting of Easement.
1.1 Easement Purpose. The "Easement Purpose" shall be the construction, maintenance and use
of a public roadway and related surface improvements (collectively, "Improvements") to be constructed,
located, configured and maintained by Grantee in strict accordance with the terms of this Easement Agreement
and the Plans and Specifications (as hereinafter defined) approved as set forth in Section 5. Grantee expressly
acknowledges and agrees that the Easement Purpose does not include, and no rights are granted hereunder,
for an elevated roadway or related improvements or any subsurface rights.
1.2 Grant. Grantor does hereby grant unto Grantee a non-exclusive easement ("Easement") over
the Premises for the Easement Purpose and for no other purpose. The Easement is granted subject to any and
all restrictions, covenants, easements, licenses, permits, leases and other encumbrances of whatsoever nature
whether or not of record, if any, relating to the Premises and subject to all Laws (as hereinafter defined),
including without limitation zoning laws, regulations, and ordinances of municipal and other governmental
authorities, if any.
1.3 Reservations by Grantor. Grantor excepts and reserves the right, to be exercised by Grantor
and any other parties who may obtain written permission or authority from Grantor:
(a) to install, construct, maintain, renew, repair, replace, use, operate, change, modify and
relocate any existing pipe, power, communication, cable, or utility lines and
appurtenances and other facilities or structures of like character (collectively, "Lines")
upon, over, under or across the Premises;
(b) to install, construct, maintain, renew, repair, replace, use, operate, change, modify and
relocate any tracks or additional facilities or structures upon, over, under or across the
Premises; and
(c) to use the Premises in any manner as the Grantor in its sole discretion deems
appropriate, provided Grantor uses all commercially reasonable efforts to avoid material
interference with the use of the Premises by Grantee for the Easement Purpose.
Form 703; Rev. 02/12/10
2
1.4 Term of Easement. The term of the Easement, unless sooner terminated under provisions of
this Easement Agreement, shall be perpetual.
Section 2 Compensation. Grantee shall pay Grantor, prior to the Effective Date, the sum of Six
Thousand Two Hundred Fifty and No/100 Dollars ($6,250.00) as compensation for the grant of this Easement.
Section 3 No Warranty of Any Conditions of the Premises. Grantee acknowledges that Grantor has
made no representation whatsoever to Grantee concerning the state or condition of the Premises, or any
personal property located thereon, or the nature or extent of Grantor's ownership interest in the Premises.
Grantee has not relied on any statement or declaration of Grantor, oral or in writing, as an inducement to
entering into this Easement Agreement, other than as set forth herein. GRANTOR HEREBY DISCLAIMS ANY
REPRESENTATION OR WARRANTY, WHETHER EXPRESS OR IMPLIED, AS TO THE DESIGN OR
CONDITION OF ANY PROPERTY PRESENT ON OR CONSTITUTING THE PREMISES, ITS
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE, THE QUALITY OF THE MATERIAL
OR WORKMANSHIP OF ANY SUCH PROPERTY, OR THE CONFORMITY OF ANY SUCH PROPERTY TO
ITS INTENDED USES. GRANTOR SHALL NOT BE RESPONSIBLE TO GRANTEE OR ANY OF GRANTEE'S
CONTRACTORS FOR ANY DAMAGES RELATING TO THE DESIGN, CONDITION, QUALITY, SAFETY,
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY PROPERTY PRESENT ON
OR CONSTITUTING THE PREMISES, OR THE CONFORMITY OF ANY SUCH PROPERTY TO ITS
INTENDED USES. GRANTEE ACCEPTS ALL RIGHTS GRANTED UNDER THIS EASEMENT AGREEMENT
IN THE PREMISES IN AN "AS IS, WHERE IS" AND "WITH ALL FAULTS" CONDITION, AND SUBJECT TO
ALL LIMITATIONS ON GRANTOR'S RIGHTS, INTERESTS AND TITLE TO THE PREMISES. Grantee has
inspected or will inspect the Premises, and enters upon Grantor's rail corridor and property with knowledge of its
physical condition and the danger inherent in Grantor's rail operations on or near the Premises. Grantee
acknowledges that this Easement Agreement does not contain any implied warranties that Grantee or Grantee's
Contractors (as hereinafter defined) can successfully construct or operate the Improvements.
Section 4 Nature of Grantor's Interest in the Premises. GRANTOR DOES NOT WARRANT ITS TITLE
TO THE PREMISES NOR UNDERTAKE TO DEFEND GRANTEE IN THE PEACEABLE POSSESSION OR
USE THEREOF. NO COVENANT OF QUIET ENJOYMENT IS MADE. In case of the eviction of Grantee by
anyone owning or claiming title to or any interest in the Premises, or by the abandonment by Grantor of the
affected rail corridor, Grantor shall not be liable to refund Grantee any compensation paid hereunder.
Section 5 Plans and Specifications for Improvements. Grantee shall submit to Grantor for its review
and approval detailed information concerning the design, location and configuration of the Improvements
("Plans and Specifications"). As soon as reasonably practicable after Grantor's receipt of the Plans and
Specifications and other information required by Grantor about the proposed location of the Improvements,
Grantor will notify Grantee in writing whether Grantor has approved or disapproved the design, location and
configuration of the proposed Improvements or the Plans and Specifications, and shall include one or more
reasons for any disapproval. Grantor may disapprove the Plans and Specifications only where, in Grantor’s
sole judgment, construction, maintenance, operation or removal of all or any part of the Improvements
constructed in accordance with the Plans and Specifications would cause Grantee to violate any of the
provisions of Section 6.3 hereof. Following any disapproval, Grantee shall have the right to modify the location,
configuration or other aspects of the Plans and Specifications of the proposed Improvements and to resubmit
such modified information to Grantor for its further review and approval. Grantor may approve or disapprove
the Plans and Specifications in Grantor’s sole discretion. Any approval or consent by Grantor of any of such
plans shall in no way obligate Grantor in any manner with respect to the finished product design and/or
construction. Any such consent or approval shall mean only that such Plans and Specifications meet the
subjective standards of Grantor, and such consent or approval by Grantor shall not be deemed to mean that
such Plans and Specifications or construction are structurally sound and appropriate or that such Plans and
Specifications or construction meet the applicable construction standards or codes. Any deficiency in design or
construction, notwithstanding the prior approval of Grantor, shall be solely the responsibility of Grantee.
Form 703; Rev. 02/12/10
3
Section 6 Improvements.
6.1 Construction of Improvements. Grantee, and Grantee's Contractors, at Grantee's sole cost and
expense, shall locate, configure, construct and maintain the Improvements: (i) in a good and workmanlike
manner and in strict accordance with the Plans and Specifications approved by Grantor pursuant to the
provisions of Section 5 above, (ii) in conformance with applicable building uses and all applicable engineering,
safety and other Laws, (iii) in accordance with the highest accepted industry standards of care, skill and
diligence, and (iv) in such a manner as shall not adversely affect the structural integrity or maintenance of the
Premises, any structures on or near the Premises, or any lateral support of structures adjacent to or in the
proximity of the Premises. The construction of the Improvements within the Premises shall be completed by
Grantee and Grantee's Contractors within one (1) year after the Effective Date. Grantee shall provide as built
drawings of all Improvements to Grantor promptly upon completion of construction and shall use its best efforts
to cause such as built drawings to be electronically accessible to Grantor.
6.2 Maintenance of Improvements. Grantee shall at all times during the term of this Easement
Agreement, at Grantee's sole cost and expense, keep and maintain the Improvements located upon the
Premises in a structurally safe and sound condition, in good repair and in compliance with the Plans and
Specifications and this Easement Agreement. Grantee shall also promptly repair any damage to the Premises
or the Improvements caused, either in whole or in part, by Grantee Parties (as hereinafter defined). Grantee
shall not cause or permit another person to cause any damage to the Premises or the Improvements, and
Grantee shall be responsible for any such damage which may occur as a result of any Grantee Party's action or
inaction. Grantee shall not permit the existence of any nuisance or the accumulation of junk, debris or other
unsightly materials on the Premises and shall keep the Premises in a clean and safe condition. Grantee shall,
at its sole cost and expense, remove ice and snow from the Premises. Grantee shall keep the Premises free
and clear from combustible materials and to cut and remove or cause to be cut and removed at its sole expense
all weeds and vegetation on the Premises, said work of cutting and removal to be done at such times and with
such frequency as to comply with local Laws and regulations and abate any and all hazard of fire. Grantor shall
have no obligation whatsoever, monetary or non-monetary, to maintain the Improvements in the Premises.
6.3 No Interference. During the construction of, and any subsequent maintenance performed on,
operation of, or removal of, all or any portion of the Improvements, Grantee, at Grantee's sole cost, shall
perform all activities and work on or near Grantor's rail corridor or property and/or the Premises in such a
manner as to preclude injury to persons or damage to the property of Grantor, or any party on or with property
on Grantor's rail corridor or property, and shall ensure that there is no interference with the railroad operations
or other activities of Grantor, or anyone present on Grantor's rail corridor or property with the authority or
permission of Grantor. Grantee shall not disturb any improvements of Grantor or Grantor's existing lessees,
licensees, license beneficiaries or lien holders, if any, or interfere with the use of such improvements. Grantor
may direct one of its field engineers to observe or inspect the construction, maintenance, operation or removal
of the Improvements, or any portion thereof, at any time to ensure such safety and noninterference, and to
ensure that the Improvements comply with the Plans and Specifications. If any Grantee Party is ordered at any
time to leave the Premises or to halt any activity on the Premises, then the party conducting that activity
immediately shall cease such activity and leave the Premises, if the order was issued by Grantor's personnel to
promote safety, such noninterference with other activities or property, or because the Improvements were not in
compliance with this Easement Agreement. Notwithstanding the foregoing right of Grantor, Grantor has no duty
or obligation to observe or inspect, or to halt work on, the Premises, it being solely Grantee's responsibility to
ensure that the Improvements are constructed, maintained, operated and removed in strict accordance with all
Laws, safety measures, such noninterference and the Plans and Specifications and in compliance with all terms
hereof. Neither the exercise nor the failure by Grantor to exercise any right set forth in this Section 6.3 shall
alter the liability allocation set forth in this Easement Agreement.
6.4 No Alterations. Except as may be shown in the Plans and Specifications approved by Grantor
for the Easement, Grantee may not make any alterations to the Premises, or permanently affix anything to the
Premises, without Grantor's prior written consent. If Grantee desires to change either the location of any of the
Improvements or any other aspect of the Plans and Specifications of any of the Improvements, Grantee shall
submit such change and modified Plans and Specifications to Grantor in writing for its approval in the same
manner as provided for in Section 5. Grantee shall have no right to commence any such change until after
Grantee has received Grantor's approval of such change in writing.
Form 703; Rev. 02/12/10
4
6.5 Approvals; Compliance with Laws and Safety Rules.
(a) Grantee shall take, in a timely manner, all actions necessary and proper to the lawful
establishment, construction, operation, and maintenance of the Improvements,
including such actions as may be necessary to obtain any required approvals or
authorizations from applicable governmental authorities.
(b) Prior to entering the Premises, and at all times during the term of this Easement
Agreement, Grantee shall comply, and shall cause its contractor, any subcontractor,
any assignee, and any contractor or subcontractor of any assignee performing work on
the Premises or entering the Premises on behalf of Grantee (collectively, "Grantee's
Contractors"), to comply, with all applicable federal, state and local laws, regulations,
ordinances, restrictions, covenants and court or administrative decisions and orders,
including Environmental Laws (defined below) (collectively, "Laws"), and all of
Grantor's applicable safety rules and regulations including those found on the website
noted below in Section 6.5(c).
(c) No Grantee Party may enter the Premises without first having completed Grantor's
safety orientation found on the website: www.BNSFcontractorn.com.
6.6 Other Improvements. In the event any construction, repair, maintenance, work or other use of
the Premises by Grantee will affect any Lines, fences, buildings, improvements or other facilities (collectively,
"Other Improvements"), Grantee will be responsible at Grantee's sole risk to locate and make any adjustments
necessary to such Other Improvements. Grantee must contact the owner(s) of the Other Improvements
notifying them of any work that may damage these Other Improvements and/or interfere with their service and
obtain the owner's written approval prior to so affecting the Other Improvements. Grantee must mark all Other
Improvements on the Plans and Specifications and mark such Other Improvements in the field in order to verify
their locations. Grantee must also use all reasonable methods when working on or near Grantor property to
determine if any Other Improvements (fiber optic, cable, communication or otherwise) may exist.
6.7 Flagging and Other Costs. Grantee shall not conduct any activities on, or be present on, any
portion of the Premises or Grantor's rail corridor or property that is within twenty-five (25) feet of any active
railroad track, except in the presence of a flagman. In any case where a flagman or flagmen are required in
connection with the presence of individuals on Grantor's rail corridor or the Premises, Grantee shall provide as
much advance notice as possible prior to any entry upon the Premises. Grantor shall arrange for the presence
of the flagman or flagmen as soon as practicable after receipt of such notice from Grantee. Grantee shall
reimburse to Grantor, within thirty (30) days following Grantee's receipt of each bill therefor, Grantor's costs in
arranging for and providing the flagman or flagmen, which shall be billed to Grantee at Grantor's then applicable
standard rate. The estimated cost of one flagger as of the Effective Date is $600 for an eight hour basic day
with time and one-half or double time for overtime, rest days and holidays, plus the cost of any vehicle rental
costs or other out-of-pocket costs. Grantee agrees to reimburse Grantor (within thirty (30) days after receipt of
a bill therefor) for all other costs and expenses incurred by Grantor in connection with Grantee's use of the
Premises or the presence, construction, maintenance, and use of the Improvements situated thereon.
6.8 No Unauthorized Tests or Digging. Grantee, and Grantee's Contractors, must not conduct any
tests, investigations or any other activity using mechanized equipment and/or machinery, or place or store any
mechanized equipment, tools or other materials, within twenty-five (25) feet of the centerline of any railroad
track on Grantor's rail corridor or property (whether or not such centerline is located within the Premises),
except after Grantee has obtained written approval from Grantor, and then only in strict accordance with the
terms and any conditions of such approval.
6.9 Boring. Prior to conducting any boring work on or near Grantor's rail corridor or property (which
shall only be permitted within the Premises), Grantee and Grantee's Contractors shall explore the proposed
location for such work with hand tools to a depth of at least three (3) feet below the surface of the ground to
determine whether pipelines or other structures exist below the surface, provided, however, that in lieu of the
Form 703; Rev. 02/12/10
5
foregoing, Grantee shall have the right to use suitable detection equipment or other generally accepted industry
practice (e.g., consulting with the Underground Services Association) to determine the existence or location of
pipelines and other subsurface structures prior to drilling or excavating with mechanized equipment. Upon
Grantee's written request, which shall be made thirty (30) business days in advance of Grantee's proposed
construction or modification of Improvements, Grantor will provide to Grantee any information that Grantor has
in the possession of its Engineering Department concerning the existence and approximate location of Grantor's
underground utilities and pipelines at or near the vicinity of the proposed Improvements. Prior to conducting any
boring work, Grantee, and Grantee's Contractors, shall review all such material. Grantor does not warrant the
accuracy or completeness of information relating to subsurface conditions and Grantee's, and Grantee's
Contractors', operations at all times shall be subject to the liability provisions set forth herein. For all bores
greater than 20 inches in diameter and at a depth less than ten (10) feet below the bottom of a rail, Grantee,
and Grantee's Contractors, shall perform a soil investigation which must be reviewed by Grantor prior to
construction. This study is to determine if granular material is present, and to prevent subsidence during the
installation process. If the investigation determines in Grantor's reasonable opinion that granular material is
present, Grantor may select a new location for Grantee's use, or may require Grantee, and Grantee's
Contractors, to furnish for Grantor's review and approval, in Grantor's sole discretion, a remedial plan to deal
with the granular material. Once Grantor has approved any such remedial plan in writing, Grantee, and
Grantee's Contractors, at Grantee's sole cost, shall carry out the approved plan in accordance with all terms
thereof and hereof. Any open hole, boring or well constructed on the Premises by Grantee, or Grantee's
Contractors, shall be safely covered and secured at all times when anyone who is not creating it, working in it or
using it as permitted hereunder is present in the actual vicinity thereof. Following completion of that portion of
the work, all holes or borings constructed on the Premises shall be promptly filled in by Grantee and Grantee's
Contractors to surrounding ground level with compacted bentonite grout, or otherwise secured or retired in
accordance with any applicable Laws. No excavated materials may remain on Grantor's rail corridor or property
for more than ten (10) days, and must be properly disposed of by Grantee and Grantee's Contractors in
accordance with applicable Laws.
6.10 Drainage of Premises and Property. Any and all cuts and fills, excavations or embankments
necessary in the construction, maintenance, or future alteration of the Premises shall be made and maintained
by Grantee in such manner, form and to the extent as will provide adequate drainage of and from the Premises
and Grantor’s adjoining right of way; and wherever any such fill or embankment shall or may obstruct the natural
and pre-existing drainage from the Property and Grantor’s adjoining right of way, Grantee shall construct and
maintain such culverts or drains within the Premises as may be requisite to preserve such natural and pre-
existing drainage. Grantee shall wherever necessary, construct extensions of existing drains, culverts or
ditches through or along the Premises, such extensions to be of adequate sectional dimensions to preserve
flowage of drainage or other waters, and/or material and workmanship equally as good as those now existing.
6.11 Taxes and Recording Fees. Grantee shall pay when due any taxes, assessments or other
charges (collectively, "Taxes") levied or assessed upon the Improvements by any governmental or quasi-
governmental body or any Taxes levied or assessed against Grantor or the Premises that are attributable to the
Improvements. Grantee agrees to purchase, affix and cancel any and all documentary stamps in the amount
prescribed by statute, and to pay any and all required transfer taxes, excise taxes and any and all fees
incidental to recordation of the Memorandum of Easement. In the event of Grantee's failure to do so, if Grantor
shall become obligated to do so, Grantee shall be liable for all costs, expenses and judgments to or against
Grantor, including all of Grantor's legal fees and expenses.
6.12 Modification, Relocation or Removal of Improvements. If at any time, Grantor desires the use of
its rail corridor in such a manner that, in Grantor's reasonable opinion, would be interfered with by any portion of
the Improvements or the Easement, Grantee, at Grantee's sole cost, shall make such changes in the
Improvements and/or Premises that, in the sole discretion of Grantor, are necessary to avoid interference with
the proposed use of Grantor's property, including, without limitation, Grantee relocating or removing all or a
portion of the Improvements from the Premises. Grantor acknowledges that, in some instances, Improvements
will not need to be moved or removed from the Premises, but can be protected in place, subject to approval by
Grantor's engineering department. Grantee hereby waives any rights that it may have to use condemnation
Laws to keep Improvements in place and not relocate or remove the Improvements where relocation or removal
is required by Grantor. Where it is practicable to do so, Grantor shall provide to Grantee at least one hundred
twenty (120) days prior written notice that Improvements must be modified, removed or relocated, and in
Form 703; Rev. 02/12/10
6
circumstances where one hundred twenty (120) days notice is not practicable, Grantor shall provide to Grantee
as much notice as it reasonably can, and in no case less than twenty (20) days prior written notice. Grantee
shall ensure that all Improvements are modified, removed or relocated as required on or before the date set
forth in Grantor's written notice.
Section 7 Indemnification.
7.1 TO THE FULLEST EXTENT PERMITTED BY LAW, GRANTEE SHALL, AND SHALL CAUSE
GRANTEE'S CONTRACTORS, SUBCONTRACTORS, AGENTS, INVITEES, LESSEES, LICENSEES AND
PERMITTEES TO, RELEASE, INDEMNIFY, DEFEND AND HOLD HARMLESS GRANTOR AND GRANTOR'S
AFFILIATED COMPANIES, PARTNERS, SUCCESSORS, ASSIGNS, LEGAL REPRESENTATIVES,
OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES AND AGENTS (COLLECTIVELY,
"INDEMNITEES") FOR, FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, FINES, PENALTIES,
COSTS, DAMAGES, LOSSES, LIENS, CAUSES OF ACTION, SUITS, DEMANDS, JUDGMENTS AND
EXPENSES (INCLUDING, WITHOUT LIMITATION, COURT COSTS, ATTORNEYS' FEES AND COSTS OF
INVESTIGATION, REMOVAL AND REMEDIATION AND GOVERNMENTAL OVERSIGHT COSTS)
ENVIRONMENTAL OR OTHERWISE (COLLECTIVELY, "LIABILITIES") OF ANY NATURE, KIND OR
DESCRIPTION OF ANY PERSON OR ENTITY DIRECTLY OR INDIRECTLY ARISING OUT OF, RESULTING
FROM OR RELATED TO (IN WHOLE OR IN PART):
(i) THIS EASEMENT AGREEMENT, INCLUDING, WITHOUT LIMITATION, ITS
ENVIRONMENTAL PROVISIONS,
(ii) ANY RIGHTS OR INTERESTS GRANTED PURSUANT TO THIS EASEMENT AGREEMENT,
(iii) OCCUPATION AND USE OF THE PREMISES BY GRANTEE'S OR GRANTEE'S
CONTRACTORS, SUBCONTRACTORS, AGENTS, INVITEES, LESSEES, LICENSEES AND
PERMITTEES, OR ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM,
OR ANYONE THEY CONTROL OR EXERCISE CONTROL OVER (INDIVIDUALLY, A
"GRANTEE PARTY," AND COLLECTIVELY, "GRANTEE PARTIES"),
(iv) THE ENVIRONMENTAL CONDITION AND STATUS OF THE PREMISES CAUSED BY OR
CONTRIBUTED TO BY GRANTEE PARTIES, OR
(v) ANY ACT OR OMISSION OF GRANTEE PARTIES,
EVEN IF SUCH LIABILITIES ARISE FROM OR ARE ATTRIBUTED TO, IN WHOLE OR IN PART, ANY
NEGLIGENCE OF ANY INDEMNITEE. THE ONLY LIABILITIES WITH RESPECT TO WHICH GRANTEE'S
OBLIGATION TO INDEMNIFY THE INDEMNITEES DOES NOT APPLY ARE LIABILITIES TO THE EXTENT
PROXIMATELY CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF AN
INDEMNITEE.
7.2 TO THE FULLEST EXTENT PERMITTED BY LAW, NOTWITHSTANDING THE LIMITATION
IN SECTION 7.1, GRANTEE SHALL, AND SHALL CAUSE GRANTEE'S CONTRACTORS,
SUBCONTRACTORS, AGENTS, INVITEES, LESSEES, LICENSEES AND PERMITTEES TO, NOW AND
FOREVER WAIVE ANY AND ALL CLAIMS, REGARDLESS WHETHER BASED ON STRICT LIABILITY,
NEGLIGENCE OR OTHERWISE, THAT GRANTOR IS AN "OWNER", "OPERATOR", "ARRANGER", OR
"TRANSPORTER" WITH RESPECT TO THE IMPROVEMENTS FOR THE PURPOSES OF CERCLA OR
OTHER ENVIRONMENTAL LAWS. GRANTEE WILL INDEMNIFY, DEFEND AND HOLD THE INDEMNITEES
HARMLESS FROM ANY AND ALL SUCH CLAIMS REGARDLESS OF THE NEGLIGENCE OF THE
INDEMNITEES. GRANTEE FURTHER AGREES THAT THE USE OF THE PREMISES AS CONTEMPLATED
BY THIS EASEMENT AGREEMENT SHALL NOT IN ANY WAY SUBJECT GRANTOR TO CLAIMS THAT
GRANTOR IS OTHER THAN A COMMON CARRIER FOR PURPOSES OF ENVIRONMENTAL LAWS AND
EXPRESSLY AGREES TO INDEMNIFY, DEFEND, AND HOLD THE INDEMNITEES HARMLESS FOR ANY
AND ALL SUCH CLAIMS. IN NO EVENT SHALL GRANTOR BE RESPONSIBLE FOR THE
Form 703; Rev. 02/12/10
7
ENVIRONMENTAL CONDITION OF THE PREMISES.
7.3 TO THE FULLEST EXTENT PERMITTED BY LAW, GRANTEE SHALL, AND SHALL CAUSE
GRANTEE'S CONTRACTORS, SUBCONTRACTORS, AGENTS, INVITEES, LESSEES, LICENSEES AND
PERMITTEES TO, REGARDLESS OF ANY NEGLIGENCE OR ALLEGED NEGLIGENCE OF ANY
INDEMNITEE, INDEMNIFY AND HOLD HARMLESS THE INDEMNITEES AGAINST AND ASSUME THE
DEFENSE OF ANY LIABILITIES ASSERTED AGAINST OR SUFFERED BY ANY INDEMNITEE UNDER OR
RELATED TO THE FEDERAL EMPLOYERS' LIABILITY ACT ("FELA") WHENEVER EMPLOYEES OF
GRANTEE, OR ANY OF ITS CONTRACTORS, SUBCONTRACTORS, AGENTS, INVITEES, LESSEES,
LICENSEES OR PERMITTEES, CLAIM OR ALLEGE THAT THEY ARE EMPLOYEES OF ANY INDEMNITEE
OR OTHERWISE. THIS INDEMNITY SHALL ALSO EXTEND, ON THE SAME BASIS, TO FELA CLAIMS
BASED ON ACTUAL OR ALLEGED VIOLATIONS OF ANY FEDERAL, STATE OR LOCAL LAWS OR
REGULATIONS, INCLUDING BUT NOT LIMITED TO THE SAFETY APPLIANCE ACT, THE LOCOMOTIVE
INSPECTION ACT, THE OCCUPATIONAL SAFETY AND HEALTH ACT, THE RESOURCE CONSERVATION
AND RECOVERY ACT, AND ANY SIMILAR STATE OR FEDERAL STATUTE.
7.4 Upon written notice from Grantor, Grantee agrees to assume the defense of any lawsuit or
other proceeding brought against any Indemnitee by any entity, relating to any matter covered by this Easement
Agreement for which Grantee has an obligation to assume liability for and/or save and hold harmless any
Indemnitee. Grantee shall pay all costs incident to such defense, including, but not limited to, attorneys' fees,
investigators' fees, litigation and appeal expenses, settlement payments, and amounts paid in satisfaction of
judgments.
Section 8 Insurance. Grantee shall, at its sole cost and expense, procure and maintain during the life of
this Easement Agreement the following insurance coverage:
A. Commercial General Liability Insurance. This insurance shall contain broad form contractual
liability with a combined single limit of a minimum of $2,000,000 each occurrence and an aggregate limit of at
least $4,000,000 but in no event less than the amount otherwise carried by Grantee.. . Coverage must be
purchased on a post 1998 ISO occurrence or equivalent and include coverage for, but not limited to, the
following:
Bodily Injury and Property Damage
Personal Injury and Advertising Injury
Fire legal liability
Products and completed operations
This policy shall also contain the following endorsements, which shall be indicated on the certificate of
insurance:
The definition of insured contract shall be amended to remove any exclusion or other
limitation for any work being done within 50 feet of railroad property.
Waiver of subrogation in favor of and acceptable to Railway.
Additional insured endorsement in favor of and acceptable to Railway and Jones,
Lang, LaSalle Global Services RR, Inc.
Separation of insureds.
The policy shall be primary and non-contributing with respect to any insurance
carried by Railway.
It is agreed that the workers’ compensation and employers’ liability related exclusions in the Commercial
General Liability insurance policy(s) required herein are intended to apply to employees of the policy holder and
shall not apply to Railway employees.
No other endorsements limiting coverage may be included on the policy.
Form 703; Rev. 02/12/10
8
B. Business Automobile Insurance. This insurance shall contain a combined single limit of at least
$1,000,000 per occurrence, and include coverage for, but not limited to the following:
Bodily injury and property damage
Any and all vehicles owned, used or hired
This policy shall also contain the following endorsements or language, which shall be indicated on the certificate
of insurance:
Waiver of subrogation in favor of and acceptable to Railway.
Additional insured endorsement in favor or and acceptable to Railway.
Separation of insureds.
The policy shall be primary and non-contributing with respect to any insurance carried by
Railway.
C. Workers Compensation and Employers Liability Insurance. This insurance shall include
coverage for, but not limited to:
Grantee's statutory liability under the worker's compensation Laws of the state(s) in which
the work is to be performed. If optional under State Law, the insurance must cover all
employees anyway.
Employers' Liability (Part B) with limits of at least $500,000 each accident, $500,000 by
disease policy limit, $500,000 by disease each employee.
This policy shall also contain the following endorsements or language, which shall be indicated on the certificate
of insurance:
Waiver of subrogation in favor of and acceptable to Railway.
D. Railroad Protective Liability Insurance is required if there is any construction or demolition
activities. This insurance shall name only the Railway as the Insured with coverage of at least $2,000,000 per
occurrence and $6,000,000 in the aggregate. The policy shall be issued on a standard ISO form CG 00 35 10
93 and include the following:
Endorsed to include the Pollution Exclusion Amendment (ISO form CG 28 31 10 93)
Endorsed to include the Limited Seepage and Pollution Endorsement.
Endorsed to include Evacuation Expense Coverage Endorsement.
No other endorsements restricting coverage may be added.
The original policy must be provided to the Railway prior to performing any work or
services under this Easement Agreement
If available and in lieu of providing a Railroad Protective Liability Policy, Grantee may participate in the
Railway's Blanket Railroad Protective Liability Insurance Policy available to Grantee or its contractor. The limits
of coverage are the same as above. The cost is $_____________.
I elect to participate in Grantor's Blanket Policy;
I elect not to participate in Grantor's Blanket Policy.
Other Requirements:
Where allowable by law, all policies (applying to coverage listed above) shall contain no exclusion for
punitive damages and certificates of insurance shall reflect that no exclusion exists.
Grantee agrees to waive its right of recovery against Railway for all claims and suits against Railway. In
addition, its insurers, through policy endorsement, waive their right of subrogation against Railway for all claims
and suits. The certificate of insurance must reflect waiver of subrogation endorsement. Grantee further waives
its right of recovery, and its insurers also waive their right of subrogation against Railway for loss of its owned or
leased property or property under its care, custody, or control.
Form 703; Rev. 02/12/10
9
Grantee is not allowed to self-insure without the prior written consent of Railway. If granted by Railway,
any deductible, self-insured retention or other financial responsibility for claims shall be covered directly by
Grantee in lieu of insurance. Any and all Railway liabilities that would otherwise, in accordance with the
provisions of this Easement Agreement, be covered by Grantee's insurance will be covered as if Grantee
elected not to include a deductible, self-insured retention, or other financial responsibility for claims.
Prior to commencing work, Grantee shall furnish to Railway an acceptable certificate(s) of insurance
including an original signature of the authorized representative evidencing the required coverage,
endorsements, and amendments and referencing the contract audit/folder number if available. The policy(ies)
shall contain a provision that obligates the insurance company(ies) issuing such policy(ies) to notify Railway in
writing at least 30 days prior to any cancellation, non-renewal, substitution or material alteration. This
cancellation provision shall be indicated on the certificate of insurance. Upon request from Railway, a certified
duplicate original of any required policy shall be furnished.
Any insurance policy shall be written by a reputable insurance company acceptable to Railway or with a
current Best's Guide Rating of A- and Class VII or better, and authorized to do business in the state(s) in which
the service is to be provided.
Grantee represents that this Easement Agreement has been thoroughly reviewed by Grantee's
insurance agent(s)/broker(s), who have been instructed by Grantee to procure the insurance coverage required
by this Easement Agreement. Allocated Loss Expense shall be in addition to all policy limits for coverages
referenced above.
Not more frequently than once every five years, Railway may reasonably modify the required insurance
coverage to reflect then-current risk management practices in the railroad industry and underwriting practices in
the insurance industry.
If any portion of the operation is to be subcontracted by Grantee, Grantee shall require that the
subcontractor shall provide and maintain insurance coverages as set forth herein, naming Railway as an
additional insured, and shall require that the subcontractor shall release, defend and indemnify Railway to the
same extent and under the same terms and conditions as Grantee is required to release, defend and indemnify
Railway herein.
Failure to provide evidence as required by this Section 8 shall entitle, but not require, Railway to
terminate the Easement immediately. Acceptance of a certificate that does not comply with this Section 8 shall
not operate as a waiver of Grantee's obligations hereunder.
The fact that insurance (including, without limitation, self-insurance) is obtained by Grantee shall not be
deemed to release or diminish the liability of Grantee including, without limitation, liability under the indemnity
provisions of this Easement Agreement. Damages recoverable by Railway shall not be limited by the amount of
the required insurance coverage.
For purposes of this Section 8, Railway shall mean "Burlington Northern Santa Fe, LLC", "BNSF
Railway Company" and the subsidiaries, successors, assigns and affiliates of each.
Section 9 Environmental.
9.1 Compliance with Environmental Laws. Grantee shall strictly comply with all federal, state and
local environmental Laws in its use of the Premises, including, but not limited to, the Resource Conservation
and Recovery Act, as amended (RCRA), the Clean Water Act, the Oil Pollution Act, the Hazardous Materials
Transportation Act, the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA)
and the Toxic Substances Control Act (collectively referred to as the "Environmental Laws"). Grantee shall not
maintain a "treatment," "storage," "transfer" or "disposal" facility, or "underground storage tank," as those terms
are defined by Environmental Laws, on the Premises. Grantee shall not handle, transport, release or suffer the
release of "hazardous waste" or "hazardous substances", as "hazardous waste" and "hazardous substances"
may now or in the future be defined by any Environmental Laws.
Form 703; Rev. 02/12/10
10
9.2 Notice of Release. Grantee shall give Grantor immediate notice to Grantor's Resource
Operations Center at (800) 832-5452 of any release of hazardous substances on or from the Premises, violation
of Environmental Laws, or inspection or inquiry by governmental authorities charged with enforcing
Environmental Laws with respect to Grantee's use of the Premises. Grantee shall use its best efforts to
promptly respond to any release on or from the Premises. Grantee also shall give Grantor immediate notice of
all measures undertaken on behalf of Grantee to investigate, remediate, respond to or otherwise cure such
release or violation.
9.3 Remediation of Release. In the event that Grantor has notice from Grantee or otherwise of a
release or violation of Environmental Laws which occurred or may occur during the term of this Easement
Agreement, Grantor may require Grantee, at Grantee's sole risk and expense, to take timely measures to
investigate, remediate, respond to or otherwise cure such release or violation affecting the Premises. If during
the construction or subsequent maintenance of the Improvements, soils or other materials considered to be
environmentally contaminated are exposed, Grantee will remove and safely dispose of said contaminated soils.
Determination of soils contamination and applicable disposal procedures thereof, will be made only by an
agency having the capacity and authority to make such a determination.
9.4 Preventative Measures. Grantee shall promptly report to Grantor in writing any conditions or
activities upon the Premises known to Grantee which create a risk of harm to persons, property or the
environment and shall take whatever action is necessary to prevent injury to persons or property arising out of
such conditions or activities; provided, however, that Grantee's reporting to Grantor shall not relieve Grantee of
any obligation whatsoever imposed on it by this Easement Agreement. Grantee shall promptly respond to
Grantor's request for information regarding said conditions or activities.
9.5 Evidence of Compliance. Grantee agrees periodically to furnish Grantor with proof satisfactory
to Grantor that Grantee is in compliance with this Section 9. Should Grantee not comply fully with the above-
stated obligations of this Section 9, notwithstanding anything contained in any other provision hereof, Grantor
may, at its option, terminate this Easement Agreement by serving five (5) days' notice of termination upon
Grantee. Upon termination, Grantee shall remove the Improvements and restore the Premises as provided in
Section 12.
Section 10 PERSONAL PROPERTY WAIVER. ALL PERSONAL PROPERTY, INCLUDING, BUT NOT
LIMITED TO, FIXTURES, EQUIPMENT, OR RELATED MATERIALS UPON THE PREMISES WILL BE AT
THE RISK OF GRANTEE ONLY, AND NO INDEMNITEE WILL BE LIABLE FOR ANY DAMAGE THERETO
OR THEFT THEREOF, WHETHER OR NOT DUE IN WHOLE OR IN PART TO THE NEGLIGENCE OF ANY
INDEMNITEE.
Section 11 Default and Termination.
11.1 Grantor's Performance Rights. If at any time Grantee, or Grantee's Contractors, fails to
properly perform its obligations under this Easement Agreement, Grantor, in its sole discretion, may: (i) seek
specific performance of the unperformed obligations, or (ii) at Grantee's sole cost, may arrange for the
performance of such work as Grantor deems necessary for the safety of its rail operations, activities and
property, or to avoid or remove any interference with the activities or property of Grantor, or anyone or anything
present on the rail corridor or property with the authority or permission of Grantor. Grantee shall promptly
reimburse Grantor for all costs of work performed on Grantee's behalf upon receipt of an invoice for such costs.
Grantor's failure to perform any obligations of Grantee or Grantee's Contractors shall not alter the liability
allocation set forth in this Easement Agreement.
11.2 Grantor's Termination Rights. Grantor may, at its option, terminate this Easement Agreement
by serving five (5) days' notice in writing upon Grantee: (i) if default shall be made in any of the covenants or
agreements of Grantee contained in this Easement Agreement, (ii) in case of any assignment or transfer of the
Easement by operation of law, or (iii) if Grantee should abandon or cease to use the Premises for the Easement
Purpose. Any waiver by Grantor of any default or defaults shall not constitute a waiver of the right to terminate
this Easement Agreement for any subsequent default or defaults, nor shall any such waiver in any way affect
Form 703; Rev. 02/12/10
11
Grantor's ability to enforce any section of this Easement Agreement.
11.3 Effect of Termination or Expiration. Neither termination nor expiration will release Grantee from
any liability or obligation under this Easement, whether of indemnity or otherwise, resulting from any acts,
omissions or events happening prior to the date of termination or expiration, or, if later, the date the Premises
are restored as required by Section 12.
11.4 Non-exclusive Remedies. The remedies set forth in this Section 11 shall be in addition to, and
not in limitation of, any other remedies that Grantor may have at law or in equity.
Section 12 Surrender of Premises.
12.1 Removal of Improvements and Restoration. Upon termination of this Easement Agreement,
whether by abandonment of the Easement or by the exercise of Grantor's termination rights hereunder, Grantee
shall, at its sole cost and expense, immediately perform the following:
(a) remove all or such portion of Grantee's Improvements and all appurtenances
thereto from the Premises, as Grantor directs at Grantor's sole discretion;
(b) repair and restore any damage to the Premises arising from, growing out of, or
connected with Grantee's use of the Premises;
(c) remedy any unsafe conditions on the Premises created or aggravated by
Grantee; and
(d) leave the Premises in the condition which existed as of the Effective Date.
12.2 Limited License for Entry. If this Easement Agreement is terminated, Grantor may direct
Grantee to undertake one or more of the actions set forth above, at Grantee's sole cost, in which case Grantee
shall have a limited license to enter upon the Premises to the extent necessary to undertake the actions directed
by Grantor. The terms of this limited license include all of Grantee's obligations under this Easement
Agreement. Termination will not release Grantee from any liability or obligation under this Easement
Agreement, whether of indemnity or otherwise, resulting from any acts, omissions or events happening prior to
the date of termination, or, if later, the date when Grantee's Improvements are removed and the Premises are
restored to the condition that existed as of the Effective Date. If Grantee fails to surrender the Premises to
Grantor upon any termination of the Easement, all liabilities and obligations of Grantee hereunder shall continue
in effect until the Premises are surrendered.
Section 13 Liens. Grantee shall promptly pay and discharge any and all liens arising out of any
construction, alterations or repairs done, suffered or permitted to be done by Grantee on the Premises or
attributable to Taxes that are the responsibility of Grantee pursuant to Section 6. Grantor is hereby authorized
to post any notices or take any other action upon or with respect to the Premises that is or may be permitted by
Law to prevent the attachment of any such liens to any portion of the Premises; provided, however, that failure
of Grantor to take any such action shall not relieve Grantee of any obligation or liability under this Section 13 or
any other section of this Easement Agreement.
Section 14 Tax Exchange. Grantor may assign its rights (but not its obligations) under this Easement
Agreement to Goldfinch Exchange Company LLC, an exchange intermediary, in order for Grantor to effect an
exchange under Section 1031 of the Internal Revenue Code. In such event, Grantor shall provide Grantee with
a Notice of Assignment, attached as Exhibit C, and Grantee shall execute an acknowledgement of receipt of
such notice.
Form 703; Rev. 02/12/10
12
Section 15 Notices. Any notice required or permitted to be given hereunder by one party to the other shall
be in writing and the same shall be given and shall be deemed to have been served and given if (i) placed in the
United States mail, certified, return receipt requested, or (ii) deposited into the custody of a nationally
recognized overnight delivery service, addressed to the party to be notified at the address for such party
specified below, or to such other address as the party to be notified may designate by giving the other party no
less than thirty (30) days' advance written notice of such change in address.
If to Grantor: BNSF Railway Company
2650 Lou Menk Dr
Fort Worth, Texas 76131-2830
Attn: Director of Real Estate
With a copy to: JLL Rail Practice Group
2650 Lou Menk Dr
Fort Worth, Texas 76131-2830
Attention: Real Estate
If to Grantee: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: John Purcell, Mayor
Section 16 Recordation. It is understood and agreed that this Easement Agreement shall not be in
recordable form and shall not be placed on public record and any such recording shall be a breach of this
Easement Agreement. Grantor and Grantee shall execute a Memorandum of Easement in the form attached
hereto as Exhibit "B" (the "Memorandum of Easement") subject to changes required, if any, to conform such
form to local recording requirements. The Memorandum of Easement shall be recorded in the real estate
records in the county where the Premises are located. If a Memorandum of Easement is not executed by the
parties and recorded as described above within 90 days of the Effective Date, Grantor shall have the right to
terminate this Easement Agreement upon notice to Grantee.
Section 17 Miscellaneous.
17.1 All questions concerning the interpretation or application of provisions of this Easement
Agreement shall be decided according to the substantive Laws of the State of Texas without regard to conflicts
of law provisions.
17.2 In the event that Grantee consists of two or more parties, all the covenants and agreements of
Grantee herein contained shall be the joint and several covenants and agreements of such parties. This
instrument and all of the terms, covenants and provisions hereof shall inure to the benefit of and be binding
upon each of the parties hereto and their respective legal representatives, successors and assigns and shall run
with and be binding upon the Premises.
17.3 If any action at law or in equity is necessary to enforce or interpret the terms of this Easement
Agreement, the prevailing party or parties shall be entitled to reasonable attorneys' fees, costs and necessary
disbursements in addition to any other relief to which such party or parties may be entitled.
17.4 If any provision of this Easement Agreement is held to be illegal, invalid or unenforceable under
present or future Laws, such provision will be fully severable and this Easement Agreement will be construed
and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining
provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision
herein, there will be added automatically as a part of this Easement Agreement a provision as similar in its
terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable.
Form 703; Rev. 02/12/10
13
17.5 This Easement Agreement is the full and complete agreement between Grantor and Grantee
with respect to all matters relating to Grantee's use of the Premises, and supersedes any and all other
agreements between the parties hereto relating to Grantee's use of the Premises as described herein.
However, nothing herein is intended to terminate any surviving obligation of Grantee or Grantee's obligation to
defend and hold Grantor harmless in any prior written agreement between the parties.
17.6 Time is of the essence for the performance of this Easement Agreement.
Section 18. Administrative Fee
Grantee acknowledges that a material consideration for this agreement, without which it would not
be made, is the agreement between Grantee and Grantor, that the Grantee shall pay upon return of this
Agreement signed by Grantee to Grantor's Broker a processing fee in the amount of $2,000.00 over and above
the agreed upon Acquisition Price. Said fee shall be made payable to BNSF Railway Company by a separate
check.
Witness the execution of this Easement Agreement as of the date first set forth above.
GRANTOR:
BNSF RAILWAY COMPANY, a Delaware corporation
By:
Name:
Title:
GRANTEE:
UNITED CITY OF YORKVILLE,
a ______________________________________
By:
Name:
Title:
Exhibit "A"
EXHIBIT "A"
Premises
Exhibit "B" Page 1 of 2
EXHIBIT "B"
Exhibit "B" Page 2 of 2
Memorandum of Easement
THIS MEMORANDUM OF EASEMENT is hereby executed this day of ,
20___, by and between BNSF RAILWAY COMPANY, a Delaware corporation ("Grantor"), whose
address for purposes of this instrument is 2650 Lou Menk Drive, Fort Worth, Texas 76131, and the
UNITED CITY OF YORKVILLE, a _______________("Grantee"), whose address for purposes of this
instrument is _________________________________, which terms "Grantor" and "Grantee" shall
include, wherever the context permits or requires, singular or plural, and the heirs, legal representatives,
successors and assigns of the respective parties:
WITNESSETH:
WHEREAS, Grantor owns or controls certain real property situated in Kendall County, Illinois as
described on Exhibit "A" attached hereto and incorporated herein by reference (the "Premises');
WHEREAS, Grantor and Grantee entered into an Easement Agreement, dated
(the "Easement Agreement") which set forth, among other things, the terms of an easement granted by
Grantor to Grantee over and across a portion of the Premises (the "Easement"); and
WHEREAS, Grantor and Grantee desire to memorialize the terms and conditions of the
Easement Agreement of record.
For valuable consideration the receipt and sufficiency of which are hereby acknowledged,
Grantor does grant unto Grantee and Grantee does hereby accept from Grantor the Easement over and
across the Premises.
The term of the Easement, unless sooner terminated under provisions of the Easement
Agreement, shall be perpetual. Provisions regulating the use and purposes to which the Easement shall
be limited, are set forth in detail in the Easement Agreement and Grantor and Grantee agree to abide by
the terms of the Easement Agreement.
All the terms, conditions, provisions and covenants of the Easement Agreement are incorporated
herein by this reference for all purposes as though written out at length herein, and both the Easement
Agreement and this Memorandum of Easement shall be deemed to constitute a single instrument or
document. This Memorandum of Easement is not intended to amend, modify, supplement, or supersede
any of the provisions of the Easement Agreement and, to the extent there may be any conflict or
inconsistency between the Easement Agreement or this Memorandum of Easement, the Easement
Agreement shall control.
[Signature page follows]
Exhibit "B" Page 3 of 2
IN WITNESS WHEREOF, Grantor and Grantee have executed this Memorandum of Easement to
as of the date and year first above written.
GRANTOR:
BNSF RAILWAY COMPANY, a Delaware corporation
By:
Name:
Title:
GRANTEE:
The UNITED CITY OF YORKVILLE, a
_____________________
By:
Name:
Title:
STATE OF _______________ §
§
COUNTY OF _____________ §
This instrument was acknowledged before me on the ___ day of _________________, 201__, by
(name) as (title) of BNSF RAILWAY
COMPANY, a Delaware corporation.
Notary Public
(Seal)
My appointment expires:
STATE OF _______________ §
§
COUNTY OF _____________ §
This instrument was acknowledged before me on the ___ day of _________________, 201__, by
(name) as (title) of
____________________________, a ______________________.
Notary Public
(Seal)
My appointment expires:
Exhibit "B" Page 4 of 2
Mill Rd
PCL-16
178'(M)
1 0 5 '(M )
178'(M)
1 0 5 '(M )
079578N
EXHIBIT "A"
JLL TI #: -
BW Proj. No.: 12196.003
MAP REFERENCE:
STA. = -
R/W = r50407
TO: CITY OF YORKVILLE
AT: YORKVILLE
KENDALL COUNTY,
IL MEASUREMENTS BASED ON PROVIDED SURVEYS
(S) MEASUREMENTS TAKEN OFF SURVEY
(M) MEASUREMENTThis map used by BNSF RAILWAY COMPANY in the ordinary course of business, but it is subject to audit and should be used only with the expressed understandingthe BNSF make no representations whatsoever about the quality, accuracy, errors or omissions relating to this map.³
COORDINATE SYSTEM: IL_E
DRAWING NO. 77713DRAWN BY:JNC
CHICAGO DIVISION
MENDOTA SUBDIVISION - L.S. 0001-2
VAL.SEC. 38017
CB&Q RR IL-04A, MAP 01
SEC. 11, T37N, R7E 3RD
DATE: 1/21/2020
MP 43.74
1 IN = 50 FTSCALE:
LEGEND:
PERMANENT EASEMENT
RIGHT OF WAY LINE
PARCEL LINES
TRACK
Kendall
^_
T O : M O N T G O M E R Y
T O : G A L E S B U R G
MP 43.74
41.69500 9 -88.392 009 50'50'58'
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2020-34
Rebuild Illinois Grants Program Potential Applications
Public Works Committee – May 19, 2020
Majority
Consideration of Approval
Brad Sanderson Engineering
Name Department
1 | Page
The purpose of this memo is to provide an overview of the DCEO grants that have been released and to
provide staff recommendations for applications. The grants are as follows:
Rebuild Illinois Grants Program - The Department of Commerce and Economic Development (DCEO)
is administering three (3) new Rebuild Illinois Programs. Each program is summarized below:
1. Public Infrastructure: Grants for public infrastructure improvements that can provide an improved
foundation for economic growth in Illinois communities.
ELIGIBLE USES
Waste Disposal Systems
Water and Sewer line extensions
Water distribution and purification facilities
Flood and Drainage, dredging of waterways
Water tower maintenance and painting
Rail or air or water port improvements
Gas and electric utility extensions
Publicly owned industrial & commercial sites
Other public infrastructure capital
improvement
2. Regional Economic Development: Grants to strengthen local economies and encourage the
development of regional industry clusters.
Estimated Total Funding / Single
Award $16,500,00 / $250,000 - $5,000,000
Cost Sharing or Matching Required No
Application Date Range No specific due dates for applications.
ELIGIBLE USES
Engineering design and Architectural
planning Land and building acquisition
Demolition (in prep. for additional work)
Costs related to site selection, preparation
and improvement
Utility work
New construction: buildings and structures
Reconstruction or improvement of existing
buildings or structure
Original furnishings / durable equipment;
Replacement of currently utilized assets by a
better asset
Expansion of existing buildings or facilities
Estimated Total Funding / Single
Award $50,000,000 / $250,000 - $5,000,000
Cost Sharing or Matching Required No
Application Date Range 03/10/2020 - 06/30/2020: 5:00pm
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Erin Willrett, Assistant City Administrator
Date: May 12, 2020
Subject: Potential DCEO Grant Applications
2 | Page
3. Shovel Ready Sites: grants for site preparation for underutilized properties that can transform into
economic development opportunities across Illinois.
Estimated Total Funding / Single Award $13,000,000 / $250,000 - $2,000,000
Cost Sharing or Matching Required No
Application Date Range No specific due dates for applications.
ELIGIBLE USES
• Site acquisition
• Environmental site assessment
• Engineering design and Architectural
planning
• Site preparation and improvement
• Clearance
• Demolition and removal of buildings
• Rehabilitation, reconstruction or improvement
of existing buildings
• Utility work
• Other bondable activities that ready the site for
reuse that are not specifically disallowed
Project Evaluation and Review Criteria
Please refer to the attached eight-page detailed summary.
Potential Projects
Staff has identified two (2) potential projects for consideration. The projects are as follows:
1. Water main and sanitary sewer extensions to the Eldamain Road Corridor.
2. Water main and sanitary sewer replacement/extensions for FS Property Development.
See attached location maps for the potential improvements.
Note that terms of the grant award will not be made until the project is selected. The City does have the
ability to not accept the grant.
Rebuild Illinois Grants Program Summary
Table of Contents
Page 1: General Information and Summary Table
Pages 2 – 6: Uses and Restriction for each of the three (3) types of grants.
Page 5 – 9: Grant Application Scoring
https://www2.illinois.gov/dceo/CommunityServices/CommunityInfrastructure/Pages/RebuildIllinoi
s_Programs.aspx
There are three (3) Rebuild Illinois Programs. The objective of each program is listed below and
a table of general information follows.
1. Public Infrastructure: The objective of the Rebuild Illinois Public Infrastructure (RIPI)
component of the Rebuild Illinois plan is to provide grants funding public infrastructure
improvements that can provide an improved foundation for economic growth in Illinois
communities.
2. Regional Economic Development: The objective of this program, in keeping with the
Governor’s 5-year Economic Development plan, is to provide grants to strengthen local
economies and encourage the development of regional industry clusters.
3. Shovel Ready Sites: The Governor’s Five-Year Economic Development Plan recognizes
there are sites across Illinois with great economic development potential that require
additional investment in order to become “shovel-ready.” Redevelopment in infill locations
can use vacant buildings, parking lots, empty schools, or other underused sites for new
amenities and businesses near existing neighborhoods. The purpose is to provide funding
for site preparation for underutilized properties that can transform into economic
development opportunities across Illinois.
Awarding Agency Name Commerce And Econ Opp Commerce And Econ Opp Commerce And Econ Opp
Type of Assistance Instrument Grant Grant Grant
Agency Funding Program
Rebuild Illinois Competitive
Public Infrastructure Grant
Program (92 ‐1)
Rebuild Illinois Regional
Economic Development
Grant Program
Rebuild Illinois Shovel
Ready Sites Grant Program
Estimated Total Funding Available $50,000,000 $16,500,000 $13,000,000
Single Award Range $250,000 ‐ $5,000,000 $250,000 ‐ $2,000,000 $250,000 ‐ $2,000,000
Funding Source State State State
Cost Sharing or Matching
Requirements No No No
Indirect Cost Allowed Yes Yes Yes
Restrictions on Indirect CostsNoNoNA
Posted Date 3/9/2020 3/9/2020 3/9/2020
Application Date Range 03/10/2020 ‐ 06/30/2020
: 5:00pm
General announcement
open for a period of time
with no specific due dates
for applications.
General announcement
open for a period of time
with no specific due dates
for applications.
Rebuild Illinois Grants Program Summary
2 | Page
Rebuild Illinois Competitive Public Infrastructure Grant Program
Uses and Restrictions:
ELIGIBLE USES
Waste Disposal Systems,
Water and Sewer line extensions,
Water distribution and purification facilities,
Flood and Drainage
Dredging of waterways
Water tower maintenance and painting
Rail or air or water port improvements,
Gas and electric utility extensions,
Publicly owned industrial and commercial sites,
Other public infrastructure capital improvements
INELIGIBLE ACTIVITIES
The following are specifically identified as ineligible for grant funding:
1. Administration or Activity Delivery costs associated with the management of grant activities.
However, reasonable Administration costs may be included as leverage/match to the grant
funds.
2. Indirect costs, as this grant is funded through the Illinois Capital bill which excludes indirect
costs.
3. Construction of buildings, or portions thereof, used predominantly for the general conduct of
government (e.g., city halls, courthouses, jails, police stations).
4. General government expenses.
5. Costs of operating and maintaining public infrastructure and services (e.g., mowing parks,
replacing street light bulbs).
6. Servicing or refinancing of existing debt.
Rebuild Illinois Grants Program Summary
3 | Page
Rebuild Illinois Regional Economic Development Grant Program
Uses and Restrictions
A project that qualifies for a Rebuild Illinois Regional Economic Development grant will foster
economic development, increase employment, and the wellbeing of Illinois citizens through
community development. Eligible project expenses are:
not reoccurring;
can be characterized as durable or not readily consumed in use;
reflect an extended useful life or longevity which effect confers long-term (non-transitory)
benefits to the citizens of the State of Illinois;
are not subject to inherent risk of failure, rapid technological obsolescence, or primarily
intended to fulfill temporary requirements or needs;
appreciably increases, improves, or enhances the equitable interests of the State of
Illinois in capital facilities, land, permanent improvements, and related assets;
are considered as internal components of a project, which if considered separately may
not reflect extended useful life, but will be bondable provided that such components are
initially required and appreciably contribute to effective functioning, or are otherwise
incapable of separation from a more complex unit which in itself is bondable.
Examples:
architectural planning and engineering design;
land and building acquisition;
demolition (in preparation for additional work);
costs related to site selection, preparation and improvement;
utility work;
new construction of buildings and structures; reconstruction or improvement of existing
buildings or structure; original furnishings and durable equipment;
replacement of currently utilized assets by a better asset; expansion of existing buildings
or facilities.
INELIGIBLE ACTIVITIES
The following are specifically identified as ineligible for grant funding:
1. 1.Administration or Activity Delivery costs associated with the management of grant
activities. However, reasonable Administration costs may be included as leverage/match
to the grant funds.
2. Indirect costs, as this grant is funded through the Illinois Capital bill which excludes
indirect costs.
3. Planning only projects (e.g., creation of regional economic development plans,
downtown revitalization strategies, market studies, etc.)
4. Demolition only projects
5. Construction of buildings, or portions thereof, used predominantly for the general
conduct of government (e.g., city halls, courthouses, jails, police stations).
6. General government expenses.
7. Costs of operating and maintaining public infrastructure and services (e.g., mowing
parks, replacing street light bulbs).
Rebuild Illinois Grants Program Summary
4 | Page
8. Servicing or refinancing of existing debt.
9. Operational expenses.
10. Lease payments for rental of equipment or facilities.
11. Costs of staff or resident labor and material outside of project construction.
12. Expenditures to acquire or construct temporary facilities.
13. Purchase of automobiles, trucks, farm equipment, boats or rolling stock.
14. Livestock or laboratory animals.
15. Unpredictable or unusual legal expenses.
16. Costs for archaeological digs, research or exploration.
Rebuild Illinois Grants Program Summary
5 | Page
Rebuild Illinois Shovel Ready Sites Grant Program
Uses and Restrictions
A project that qualifies for a Rebuild Illinois Shovel Ready Sites grant will implement strategies
to revitalize a specific area, setting the stage for future economic growth and development.
• Site acquisition
• Environmental site assessment (identification of potential remediation needs)
• Architectural planning and engineering design
• Site preparation and improvement (if not part of Remediation)
• Clearance
• Demolition and removal of buildings (as part of larger project and not part of Remediation)
• Rehabilitation, reconstruction or improvement of existing buildings
• Utility work
• Other bondable activities that ready the site for reuse that are not specifically disallowed.
The following are specifically identified as ineligible for grant funding:
1. Environmental remediation and clean-up activities.
2. Administration or Activity Delivery costs associated with the management of grant activities.
However, reasonable Administration costs may be included as leverage/match to the grant
funds.
3. Indirect costs, as this grant is funded through the Illinois Capital bill which excludes indirect
costs.
4. Planning only projects (e.g., creation of regional economic development plans, downtown
revitalization strategies, market studies, etc.)
5. Demolition only projects
6. Construction of buildings, or portions thereof, used predominantly for the general conduct of
government (e.g., city halls, courthouses, jails, police stations).
7. General government expenses.
8. Costs of operating and maintaining public infrastructure and services (e.g., mowing parks,
replacing street light bulbs).
9. Servicing or refinancing of existing debt.
10. Operational expenses.
11. Lease payments for rental of equipment or facilities.
12. Costs of staff or resident labor and material outside of project construction.
13. Expenditures to acquire or construct temporary facilities.
14. Purchase of automobiles, trucks, farm equipment, boats or rolling stock.
15. Livestock or laboratory animals.
16. Unpredictable or unusual legal expenses.
17. Costs for archaeological digs, research or exploration.
Rebuild Illinois Grants Program Summary
6 | Page
Grant Application Scoring
Projects will be evaluated according to the criteria noted below.
Project Impact – Total Possible = 25
• Narrative Establishing linkage to Governor’s Five-Year Economic Plan (5 pts.)
• Narrative demonstrating connections to other capital investments in the region (5 pts)
• Narrative on amplification of the impact by proximity or connection to other assets (5 pts)
• Strength of applicant’s plan to include minority- and women-owned businesses in the project (5
pts.)
• Impact Per-Capita – Total grant amount divided by the number of residents in the unit of local
government (5 pts.)
Creation of Jobs – Total Possible = 25
• Construction Phase – what jobs will be utilized during the construction phase of the project?
1-10 = 1 pts; 11-25 = 2 pts; 26-50 = 4 pts; 51-75 = 6 pts; 75+ = 8 pts.
• Anticipated Permanent Jobs as a result of the Project
1-10 = 4 pts; 11-25 = 6 pts; 26-50 = 8 pts; 51-75 = 10 pts; 75+ = 12 pts.
• Jobs to Dollars Ratio comparison of the total number of jobs created during and post
construction phase compared to the amount of the grant. Total of 5 points possible.
Community Need – Why is this project necessary; and what is the benefit to the community?
Total Possible = 15
• Financial Need of local governments – evaluation of the capability for the local government to
complete the project without the grant; based on most recent financial audit (maximum 5 pts.)
- Local Government’s Surplus Cash zero or a negative value (5 points)
- Local Government’s Surplus Cash is less than 20% of the grant request (4 points)
- Local Government’s Surplus Cash is less than 40% of the grant request (3 points)
- Local Government’s Surplus Cash is less than 60% of the grant request (2 points)
- Local Government’s Surplus Cash is less than 80% of the grant request (1 points)
- Local Government’s Surplus Cash is equal to or greater than grant request (0 points)
• Threat to Health and Safety – The degree to which present conditions affect public health and
safety, and the severity and immediacy of the problem must be demonstrated in the Project
Summary along with additional documentation. A serious threat to health and safety is defined
as a deficiency in the community public facility; the community lacks the facility entirely;
problems clearly attributable to the deficiency have occurred, such as serious illness, disease
outbreak, or serious environmental pollution; and the problem is present, continual, and chronic
as opposed to occasional, sporadic, or probable. Points received will be allocated on the
following criteria (maximum 5 points):
- Imminent threat of entire system failure (5 points)
- Imminent failure in a targeted area (4 points)
- Project should be completed as soon as possible (3 points)
Community Infrastructure with critical improvements to health & safety
- Project is not urgent, but needs to be completed in short term (2 points)
Community infrastructure with limited improvements to health & safety
- Project can be completed in the next few years (1 points)
Not critical community infrastructure but should be completed
Rebuild Illinois Grants Program Summary
7 | Page
• Inclusion in an identified DCEO Underserved area = 2.5 points
• Opportunity Zone – inclusion in an Opportunity Zone = 2.5 points
Community Support – In what ways will the community support this project? Total Possible =
15
• Demonstration of support of local governments, regional economic development organizations,
and other stakeholders and connection to regional economic plans. Total Possible = 2.5
Documentation: Letters of Support (.5 point each; maximum 2.5 points)
• Financial Support of the Project from Public Funds (funds provided by a governmental body)
- 75% or more of project cost matched – 5 points
- 50 – 74.9% of project cost matched – 4 points
- 25 – 49.9% of project cost matched – 3 points
- 0.9 (minimum of $10,000 – 24.9% of project cost matched – 2 points
- Less than 0,9% (minimum $10,000) of project cost matched – 0 points
• Financial Support of the Project from Non-Public Funds (funds provided by a foundation,
endowment, corporation, not-for-profit or other non-governmental group or organization)
- 75% or more of project cost matched – 7.5 points
- 50 – 74.9% of project cost matched – 6 points
- 25 – 49.9% of project cost matched – 4.5 points
- 0.9 (minimum of $10,000 – 24.9% of project cost matched – 3 points
- Less than 0,9% (minimum $10,000) of project cost matched – 0 points
Project Readiness – Each application must demonstrate that the proposed project is appropriate
and achievable and that all actions required have been completed to ensure timely
implementation of the project. If the application is funded, any action not completed at the time
of application will be included in the Notice of State Award Finalist (NOSAF) as a special grant
condition. All applicants will start with the maximum 20 points. If not completed, deductions
will be made on the following requirements:
• A copy of a current (dated within five years) construction permit from the appropriate state
and/or federal regulatory agencies. must be submitted. If not submitted, or more than 5 years
old, If not submitted, -15 points.
• Proof of Land Ownership/Lease (if applicable) – Full control of property must be documented
through deed, mortgage or lease. If not met, -10 points.
• Control of Right-of-Way (if applicable) – Full control of right-of-way must be documented either
by having 100 percent of the necessary private property easements signed (see Application
Forms) or by the submission of a right-of-way docket. If the Private Property Easements form,
indicating 100% signed, or a Right-of-Way Docket is not submitted, or if the necessity of
easements is not addressed, If not met, -10 points.
• If applicable, a copy of an executed agreement for the purchase of water or wastewater
treatment, signed and dated by all parties, must be in place. If not met, -10 points.
• If applicable, a copy of an option to purchase land. (Option must include price, date option
expires and seller’s signature). If not submitted; not addressed; or unclear, -10 points.
• Copy of Project Location Map. If not submitted, -5 points.
Rebuild Illinois Grants Program Summary
8 | Page
• Copy of Floodplain Map indicating project location. If not submitted, or project area not drawn,
-5 points.
• Budget must add correctly. If not met or unclear, -5 points.
• A Fair Housing Resolution must be adopted/in place. If not met -5 points.
• The percentage goal for minority contractors must meet or exceed the percentage of minorities
residing in the project’s community or target area; whichever is greatest. (Information to be
provided on the Minority Benefit/Affirmative Housing Statement contained in Application Forms
section). If not met, -5 points.
• Additional Funding
o If source is a Financial Institution, the application must include a copy of the letter from the
financial lending institution indicating approval of the loan, loan conditions, dollar amount,
term (not to exceed 10 years, and no balloon or adjustable rate language), and rate of the
loan. If not submitted or fully met, -10 points.
o If source is a Revenue Bond or General Obligation Bond, the application must include an
executed Bond Inducement Resolution. If not submitted, -10 points.
o If source is the Illinois Environmental Protection Agency, the application must include a
copy of the EPA letter approving the community’s Facilities Plan for a wastewater system
project or Project Plan for a public water system project. If not submitted, -10 points.
o If source is the United States Department of Agriculture-Rural Development (USDA-RD),
the application must include all pages of an approved copy of Form 1940-1. If not submitted,
-10 points.
o If source is the Illinois Finance Authority, the application must include a Preliminary
Resolution from IFA (to indicate approval of its funding request). If not submitted, -10 points.
o If source is Local Cash on Hand, the application must include a Resolution Committing
Local Funds. It must indicate the name of fund/account in which cash is located. If not
submitted, or not fully met, -10 points.
o If source is In-Kind Labor, the application must include a schedule detailing the
employees’ activities and costs. If not submitted, or not fully met, -10 points.
o If source is State of Illinois Legislation for Capital Projects. There must be an Executed
Grant Agreement on file; all grant conditions cleared; final Business Enterprise Program
(BEP) clearance obtained (if applicable); and the initial sanctioned-percentage of funds
disbursed. If not fully met, -10 points. Verification of project status will be handled internally.
o If multiple sources are used, all requirements for all sources must be included. Failure to
do so will result in a deduction of 10 points.
• Additional consideration will be given to ensure representation for each of DCEO’ economic
development regions.
• Failure to provide complete application information will result in a determination of “Do Not
Fund”
HydraulicBridge
Van EmmonMillMainHeustis
Main0 200 400 Feet
8" SANITARY SEWER
10" SANITARY SEWER
12" SANITARY SEWER
14" SANITARY SEWER
15" SANITARY SEWER
16" SANITARY SEWER
18" SANITARY SEWER
24" SANITARY SEWER
30" SANITARY SEWER
36" SANITARY SEWER
42" SANITARY SEWER
48" SANITARY SEWER
Engineering Enterprises, Inc.
52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con
SANITARY SEWER
DATE:MAY 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us
DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:YO2020
PATH:H:/GIS/PUBLIC/YORKVILLE/2020/
YO2020- PROPOSED SANITARY SEWER DOWNTOWN.MXDFILE:
.
SANITARY SEWER TOBE REHABILITATED
PROPOSED DEVELOPMENT
BridgeVeteransEldamain CannonballBeecherFaxon
John
K ellerCenterCountryside
Alice
Hoffman
Erica EdwardAlan DaleK e n n e d y
Kr
i
st
enKendall
Carey
US Route #34 BoombahSumacKlatt McHughWestern
IsabelMarketviewBlackberry Shore
F a i r h a v e n
OsbronNorthlandMcMurtrieEl
denLaurenC u m m i n s
T w in le a f
High RidgeSearlIroquoisAlexisRedbud
Canyon
Hillcrest
Legner BoomerSchmidtC o t t o n w o o d LexingtonWi
l
d
I
ndi
goCale donia
C o m m e r c i a l
Boyer
G
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o
d
Munson TurnerHayden
W K e n d a ll D rW in te rb e rry
AspenRenaPinewoodHubbardCatalpaS w a n s o nLongview
D e a m e s
Strawberry
SycamoreJ o n a t h a n
GillespieRed Tail
HickoryCol
eMeadowviewDicksonP
a
tricia AndreaChestnutPal
merAmandaPrairie Pointe
D
o
v
er
Kendall CirM u l he r n
Evergreen BlackberryConcordC y p r e s s PowersLakewood SpringsS e q u o i a
C h esh ireM
c
H
u
g
h
Faxon
John BeecherF a x o n
Chestnut
0 1,200 2,400 Feet
POTENTIAL DEVELOPMENT
8" SANITARY SEWER
10" SANITARY SEWER
12" SANITARY SEWER
14" SANITARY SEWER
15" SANITARY SEWER
16" SANITARY SEWER
18" SANITARY SEWER
24" SANITARY SEWER
30" SANITARY SEWER
36" SANITARY SEWER
42" SANITARY SEWER
48" SANITARY SEWER
Engineering Enterprises, Inc.
52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con
PROPOSED SANITARY SEWEREXTENSION
DATE:MAY 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us
DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:YO2020
PATH:H:/GIS/PUBLIC/YORKVILLE/2020/
YO2020- SANITARY SEWER.MXDFILE:
PROPOSED SANITARYSEWER(6,060 FT)
INV. 621.61
CONNECT TO EXISTING
.
MillBridgeVan Emmon
Hydraulic
HeustisMadison
0 200 400 Feet UNKNOWN WATER MAIN
6" WATER MAN
8" WATER MAIN
10" WATER MAIN
12" WATER MAIN
16" WATER MAIN
NON POTABLE WATER MAIN
Engineering Enterprises, Inc.
52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con
WATER MAIN
DATE:MAY 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us
DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:YO2020
PATH:H:/GIS/PUBLIC/YORKVILLE/2020/
YO2020- PROPOSED WATER MAIN DOWNTOWN.MXDFILE:
WATER MAIN TOBE REPLACED
PROPOSED DEVELOPMENT
C o r n e i l s
BridgeEldamainCannonballBeecherFaxon
K ellerAlice
K e n n e d y
Erica
Hoffman Alan DaleKr
i
s
t
enKendall
Carey BoombahSumacMcHughWestern WestBlackberry Shore
F a ir h a v e nRyan
CenterOsbronNorthlandMcMurtrieEl
denLaurenMarketviewT w in le a fCaledonia
High RidgeSearlIroquoisAlexisRedbud
EdwardHayden
Canyon
Legner BoomerBluestemSchmidtHunter
LexingtonWi
l
d
I
ndi
goNathan
C o m m e r c i a l
G
o
l
d
e
n
r
o
d
J o n a t h a n
W in te rb e rryPinewood
HubbardCatalpaS w a n s o nLongview
D e a m e s
StrawberryGillespie North
Red Tail
Col
eMeadowviewDicksonP
a
tric
ia AndreaBoyer AmandaMenard
D
o
v
er
ConcordC h esh ireF a x o n
Faxon
B
ee
c
h
er
0 1,200 2,400 Feet
POTENTIAL DEVELOPMENT
UNKNOWN WATER MAIN
6" WATER MAN
8" WATER MAIN
10" WATER MAIN
12" WATER MAIN
16" WATER MAIN
NON POTABLE WATER MAIN
Engineering Enterprises, Inc.
52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con
PROPOSED WATER MAIN EXTENSION
DATE:MAY 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us
DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS
CONSULTING ENGINEERS
NO.DATE REVISIONS
PROJECT NO.:YO2020
PATH:H:/GIS/PUBLIC/YORKVILLE/2020/
YO2020-WATER MAIN.MXDFILE:
PROPOSED 16"WATER MAIN(20,340 FT)
CONNECT TO EXISTING
CONNECT TO EXISTING