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Public Works Committee Minutes 2020 02-18-20Page 1 of 2 APPROVED 5/19/20 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, February 18, 2020, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joe Plocher Alderman Chris Funkhouser Alderman Ken Koch Alderman Seaver Tarulis Other City Officials Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:01pm by Chairman Joe Plocher. Citizen Comments: None Previous Meeting Minutes: January 21, 2020 The minutes were approved as presented. New Business: 1. PW 2020-10 Snow Operations Report Mr. Dhuse said there was an increased number of salt applications from the previous month. The amount of salt used so far is 600 tons plus the amount from this report. 2. PW 2020-11 Public Works Storage Shed – Change Order No. 1 This balancing change order for the salt storage shed reflects a decrease of $15,101. Mr. Sanderson recommended approval and the committee agreed. 3. PW 2020-12 Wells No. 8 and 9 – Water Treatment Plant Cation Exchange Media Replacement – Contract Award Mr. Sanderson said bids were taken for this project for the media replacement which assists in removing radium from the water. The process is needed for compliance with the EPA. There are very few contractors who do this work and the low bidder was Global Water Services which is being recommended. The bid is $115,100 which is below the amount budgeted. Mr. Dhuse added that this is the first of 3 plants that need to be done in different years. The committee recommended approval. Page 2 of 2 4. PW 2020-13 Resolution for IDOT Highway Permit for Gas N Wash Route 47 Entrance IDOT has issued a draft permit for the right in/right out for Gas N Wash. To formalize the process, a draft resolution from the City is needed and when it is signed, IDOT will issue a formal permit. This action was recommended by the committee members. 5. PW 2020-14 Blackberry Woods Phase B – Acceptance of Public Improvements Engineer Sanderson reported all punchlist items have been completed and he recommended acceptance of Phase B. A performance guarantee will be in place for one year. The committee concurred with acceptance. 6. PW 2020-15 Kane Kendall Council of Mayors – Call for Projects Application The Council of Mayors has requested a list of road projects that would be paid with STP (federal) funds. The types of projects accepted for consideration are reconstruction and minor rehab/resurfacing. Mr. Sanderson asked the committee if they would like to recommend projects for submission. He said staff reviewed many streets and suggested Bristol Ridge Rd. as a potential resurfacing project. Applications are due March 15th. Alderman Funkhouser asked if this in the 5-year plan which it is not. He said the benefits must be weighed in consideration of other roads. Mr. Sanderson replied that while the base is good, the surface core needs resurfacing. He added that the City may not be awarded money for the project and that the funds need not be accepted. This matter will be forwarded to the City Council. Old Business: None Additional Business: Alderman Tarulis asked that the timing of the light at Bristol Ridge Rd. and Rt. 34 be checked. He has seen cars go through the red light due to the long time drivers must wait. Alderman Funkhouser said he has also observed this and asked that the sensors be checked too. Mr. Dhuse will follow-up. Mr. Funkhouser said the light at Rt. 47 and Cannonball is also a very long wait. Mr. Dhuse said the turn light has been made longer and that many motorists are using this as a cut-through. Alderman Koch asked that the Public Works facility be placed on each Public Works agenda for discussion when needed. There was no further business and the meeting was adjourned at 6:15pm on a voice vote. Minutes respectfully transcribed by Marlys Young, Minute Taker