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City Council Minutes 2020 02-25-20 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,FEBRUARY 25,2020 Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL .-� City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present Staff present: City Administrator Olson, City Clerk Pickering, Chief of Police Jensen, Public Works Director Dhuse, Community Development Director Barksdale-Noble,Finance Director Fredrickson, Parks and Recreation Director Evans,Building Code Official Ratos,Attorney Orr,and EEI Engineer Sanderson. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Purcell entertained a motion to move Planning and Zoning Commission Item#2 to immediately after the Mayor's Report. So moved by Alderman Koch; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. PRESENTATIONS Aurora Area Convention &Visitors Bureau 2019 Review and 2020 Marketing Plan/Strategy Mr. Cort Carlson, Executive Director of the Aurora Area Convention&Visitors Bureau(AACVB),gave a brief presentation on the marketing efforts of the AACVB to promote Yorkville tourism. The 2019 marketing co-op budget for Yorkville was $26,000 which was spent on social media,print, and online advertising as well as commissioning high quality photographs and videos of seasonal events which took place in Yorkville to build a media library to use in future promotions. The 2020 marketing co-op budget for Yorkville will remain at$26,000 with a plan that proposes a 65/20/15 split between digital marketing, print advertising, and media production. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. MINUTES FOR APPROVAL Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of February 11, 2020 as presented. So moved by Alderman Peterson; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of$1,007,565.33 (vendors); $62,515.08(wire payments); $309,635.53 (payroll period ending 2/7/20); for a total of$1,379,715.94. So moved by Alderman Transier; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye,Koch-aye The Minutes of the Regular Meetine of the City Council—February 25,2020—Paee 2 of 5 REPORTS MAYOR'S REPORT Mayor Purcell mentioned that the annual Chamber of Commerce dinner that was held last week was a great evening. He thanked those that were able to make it to the dinner. He also mentioned that he had spoken to fourth graders at Bristol Bay School last week and that he enjoys speaking to students. Mayor Purcell reported that last Friday, a Yorkville police officer and an off-duty Kendall County deputy saved a man's life. They heard the callout for a man suffering from chest pains and they went to the ^ person's home and were able to use a defibrillator on the gentleman prior to the ambulance arriving. Mayor Purcell asked the City Council if anyone objected to the Planning and Zoning Commission Item #2 being discussed prior to the Ordinance Amending the Regulations for Liquor Licenses. Upon hearing no objections,that item was moved forward prior to the discussion on amending the liquor regulations. PLANNING AND ZONING COMMISSION 7821 Route 71 (Special Use) 1.5 Mile Review (PZC 2020-04 and EDC 2020-14) Mayor Purcell entertained a motion to approve the 7821 Route 71 (Special Use for Kendall County) 1.5 Mile Review. So moved by Alderman Frieders; seconded by Alderman Plocher. Director Noble explained that the petitioner was seeking to take his 17-acre site and utilize approximately one acre to establish a storage business that will only house non-motorized pull behind campers. She stated that the petitioner plans on fencing off the entire area. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye,Plocher-aye MAYOR'S REPORT(cont'd) Ordinance 2020-11 Amending the Regulations for Liquor Licenses (CC 2020-09) Mayor Purcell entertained a motion to approve an Ordinance Amending the Regulations for Liquor Licenses. So moved by Alderman Peterson; seconded by Alderman Frieders. City Administrator Olson gave a brief overview of the proposed changes to the liquor regulations. Proposed changes include the elimination of the R-3 and R-4 liquor license classifications as there are no current license holders and is not anticipated that these classifications would be used in the future. Another license class that was proposed to be eliminated was the gift basket license classification which was created in the 2000s, but no business has ever applied for this class of license. The number of licenses available for Class A licenses are proposed to be capped at one license for a Class A-3 license for a gasoline service station and two licenses for a Class A-4 license for video gaming cafes. Class A-1 and A-2 licenses(excluding gasoline service stations and video gaming cafes)are proposed to be capped at six total licenses combined between the A-1 and A-2 license classes. The geographic restrictions for Class A licenses in the downtown area will be removed. The number of Class B licenses are proposed to be uncapped and the geographic restrictions for these licenses to be removed as well. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye,Transier-aye, Plocher-aye, Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye PUBLIC WORKS COMMITTEE REPORT Overweight/Oversize Vehicles—Permitting System and Permitting Fees (PW 2020-09) Ordinance 2020-12 Amending the City Code Title 6,Chapter 5(Size and Weight of Vehicles) ^ Ordinance 2020-13 Approving a Service Agreement with Oxcart Permit Systems LLC Alderman Plocher made a motion to approve an Ordinance Amending the City Code Title 6,Chapter 5 (Size and Weight of Vehicles)and an Ordinance Approving a Service Agreement with Oxcart Permit Systems LLC and authorize the Mayor and City Clerk to execute; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye The Minutes of the Reeular Meeting of the City Council—February 25,2020—Pa2e 3 of 5 Public Works Storage Shed—Change Order No. 1 (PW 2020-11) Alderman Plocher made a motion to approve the Public Works Storage Shed—Change Order No. 1 and authorize the Mayor to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye Wells No.8 and 9—Water Treatment Plant Cation Exchange Media Replacement—Contract Award (PW 2020-12) Alderman Plocher made a motion to accept base bid in an amount not to exceed$107,800.00 plus Mandatory Alternate Items Bid 2A,2B and 4A in an amount not to exceed$7,300.00 and award contract to Global Water Services,LLC in a total amount not to exceed$115,100.00; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye, Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye Resolution 2020-09 IDOT Highway Permit for Gas N Wash Route 47 Entrance (PW 2020-13) Alderman Plocher made a motion to approve a Resolution for an IDOT Highway Permit for Gas N Wash Route 47 Entrance and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye, Tarulis-aye,Transier-aye,Plocher-aye Blackberry Woods Phase B—Acceptance of Public Improvements (PW 2020-14) Alderman Plocher made a motion to accept the Blackberry Woods Phase B public improvements of water main, sanitary sewer, storm sewer,paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City and authorize the release of the existing security upon receipt of a maintenance guarantee in the amount of$77,150.72, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye,Transier-aye,Plocher-aye, Frieders-aye Kane Kendall Council of Mayors—Call for Projects Application (PW 2020-15) Alderman Plocher made a motion to authorize staff to submit a 2020 Call for Projects application for Bristol Ridge Road project funding; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Treasurer's Reports for November 2019, December 2019,and January 2020 (ADM 2020-09) Alderman Funkhouser made a motion to approve the Treasurer's Reports for November 2019,December 2019, and January 2020; seconded by Alderman Peterson. The Minutes of the Regular Meeting of the City Council—February 25,2020—Page 4 of 5 Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye,Tarulis-aye, Transier-aye, Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye Aurora Area Convention&Visitors Bureau 2020 Marketing Plan/Strategy (ADM 2020-13) Alderman Funkhouser made a motion to approve the 2020 marketing plan as presented; seconded by .-. Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye Resolution 2020-10 Authorizing the Sale and Transfer of Personal Property Owned by the City(Finance Department Equipment) (ADM 2020-14) Alderman Funkhouser made a motion to approve a Resolution Authorizing the Sale and Transfer of Personal Property Owned by the City(Finance Department Equipment)and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye, Milschewski-aye,Funkhouser-aye Resolution Authorizing Participation in the Northern Illinois Municipal Electric Collaborative(NIMEC)and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider for a Period up to 36 Months (ADM 2020-16) Alderman Funkhouser made a motion to approve a Resolution Authorizing Participation in the Northern ^ Illinois Municipal Electric Collaborative(NIMEC)and Authorizing the City Administrator to Approve a Contract with the Lowest Cost Electricity Provider for a Period up to 36 Months and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Mayor Purcell said that he was asking for this item to be tabled. It was questioned if this item would be returning to City Council or going back to committee for discussion. Administrator Olson said that he was anticipating that staff will be presenting a new agenda item on a similar topic next month. Alderman Milschewski made a motion to table this item; seconded by Alderman Funkhouser. Motion to table unanimously approved by a viva voce vote. PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2020-14 Approving Amendments to the Yorkville Comprehensive Plan (PZC 2020-01 and EDC 2020-06) Mayor Purcell entertained a motion to approve an Ordinance Approving Amendments to the Yorkville Comprehensive Plan. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Director Noble explained that most of the proposed changes are related to several projects that have been approved by City Council such as rezoning requests and Planned Unit Development amendments. Additional changes include the request to revise the future land use designation along the Eldamain Road ^ corridor as well as the Ashley Road and Route 126 intersection. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye, Milschewski-aye, Funkhouser-aye,Tarulis-aye, Transier-aye 7821 Route 71 (Special Use) 1.5 Mile Review (PZC 2020-04 and EDC 2020-14) Clerk's Note: Please see page 2 of these minutes regarding this item. The Minutes of the Regular Meetine of the City Council—February 25,2020—Page 5 of 5 CITY COUNCIL REPORT National Suicide Prevention+Action Month Proclamation Project Alderman Frieders reported that the National Suicide Prevention+Action Month Proclamation project currently has thirty-seven communities,two counties, and fourteen states that have agreed to issue proclamations for a potential impact of reaching 1.5 million people. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:10 p.m. .-� Minutes submitted by: J0A Lisa Pickering, City Clerk, City of Yorkville,Illinois