City Council Minutes 2020 03-10-20 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY,MARCH 10,2020
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present
Transier Present
Ward II Milschewski Present
Plocher Present
Ward III Funkhouser Present
Frieders Present
Ward IV Tarulis Present
Peterson Absent
Staff present: City Administrator Olson, City Clerk Pickering, Chief of Police Jensen,Deputy Chief of
Police Mikolasek,Deputy Chief of Police Pfizenmaier,Public Works Director Dhuse, Community
Development Director Barksdale-Noble,Finance Director Fredrickson, Parks and Recreation Director
Evans,Assistant City Administrator Willrett, Building Code Official Ratos, Purchasing Manager Parker,
Attorney Orr,and EEI Engineer Sanderson.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
ANNOUNCEMENT
St.Patrick's Day Event
Alderman Frieders announced that a St. Patrick's Day event would be held in downtown Yorkville on
Saturday, March 10. Events will include a 5k run starting at 9:00 a.m. and an Irish parade starting at
11:00 a.m. Live Irish music and food specials will be available at the businesses located downtown
throughout the day.
PRESENTATIONS
Recognition for Life Saving Efforts
Yorkville police officer Kyle Borowski and Kendall County Sheriff's deputy Jason Larsen,as well as Kendall
County public safety dispatcher Lindsay Ingram,and Bristol Kendall Fire Department Lieutenant Nate King,and
firefighter/paramedics Jen Lynd,Chris Chasten,Randy Roberts and Alex Dunn were recognized for their life saving
efforts in saving the life of Yorkville resident,Mr.Joe Martinez. Mr.Martinez was present,and he thanked those
who saved his life.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Mike Rennels,programming manager of Fox Valley Television(FVTV)which is the public access arm of
the Southwest Fox Valley Cable and Telecommunications Consortium, said that the cable consortium was
formed in 2002 by Yorkville and four other communities and has provided public access programming
since 2003. He encouraged the City Council to appoint a representative to the board and become more
involved in the consortium. He mentioned that the last time a Yorkville representative had served on the
board was 2014. He asked the City Council to consider remaining in the cable consortium.
Fred Wade spoke in support of the cable consortium and FVTV. He mentioned that while attending
Waubonsee Community College,he had worked as an intern at FVTV and he was later part of the team
that has recorded Yorkville City Council meetings. He said that FVTV has great value because of its'
promotion of community and its' ability to teach future workers about real world communication in
media.
CONSENT AGENDA
None.
The Minutes of the Regular Meeting of the City Council—March 10,2020—Page 2 of 4
MINUTES FOR APPROVAL
Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of
February 25, 2020 as presented. So moved by Alderman Transier; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
BILLS FOR PAYMENT
Mayor Purcell entertained a motion to approve the bill list in the amount of$371,925.05 (vendors);
.-� $309,610.26(payroll period ending 02/21/20); for a total of$681,535.31. So moved by Alderman
Milschewski; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye,
Plocher-aye,Frieders-aye, Koch-aye
REPORTS
MAYOR'S REPORT
Resolution Authorizing Notice of the Termination of its Participation in the
Southwest Fox Valley Cable and Telecommunications Consortium
(Cable Consortium Exit Notice)
(CC 2020-10)
Mayor Purcell stated he would like to discuss this agenda item. Administrator Olson said that the North
Aurora materials are in the packet. After the meeting packet was posted,Yorkville received North
Aurora's formal withdrawal notice from the consortium. Administrator Olson said they would like to
have this item on the next City Council agenda for continued discussion and consideration. Per the
bylaws of the organization,the City has ninety days to decide if we would like to continue with the
consortium. Mayor Purcell said the city's contribution is approximately$100,000 of which we get back
roughly$35,000;resulting in a net contribution of approximately$65,000 a year.
Discussion took place regarding the importance of transparency and the value that FVTV provides by
videotaping city council meetings for viewing by the public. It was discussed that the city has not had a
representative on the consortium board for over six years and that we might be responding too quickly to
leave the consortium when other options have not been explored. There is a concern if we leave the cable
consortium that the money we save will not go back into transparency. A few ideas that were discussed
included the possibility of having the cable consortium meeting held in Yorkville, of having FVTV start
videotaping committee meetings, as well as having them tag the City on their own Facebook page. The
benefits of the education aspect of the FVTV public access studio and programming were seen as
positives factors of remaining a member of the consortium.
A discussion took place about not being ready to make any decision yet. The elected officials would like
to see what options the city has first before making a decision to leave the consortium. It was mentioned
that we need to do our due diligence on how this could affect the consortium as well as the city.
Mayor Purcell said this would be on the next agenda.
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
AARP Grant Report
(EDC 2020-20)
Alderman Milschewski made a motion to authorize staff to apply for the AARP Community Challenge
2020 grant program; seconded by Alderman Frieders.
Director Noble mentioned that staff would like to apply for a$10,000 grant and there is not a financial
match required by the city. The grant is open to government entities and community organizations that
want to improve livable areas for residents. It was also mentioned that the city's long-time minute taker
was responsible for bringing this grant to the attention of the city staff.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye,
Koch-aye, Milschewski-aye,Funkhouser-aye
The Minutes of the Regular Meeting of the City Council—March 10,2020—Page 3 of 4
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2020-15 Amending the City Code(Elected Officials Salary Increase)
(ADM 2020-15)
Alderman Funkhouser made a motion to approve an Ordinance Amending the City Code(Elected
Officials Salary Increase)and authorize the Mayor and City Clerk to execute; seconded by Alderman
Milschewski.
It was mentioned that elected officials not only spend time attending city meetings, but they also spend a
significant amount of time reading packet materials in preparation for city meetings. It was brought up that
elected official salaries are significantly higher in some of the other communities and that Yorkville elected
officials have not received a salary increase in fourteen years. It was noted that the increase would not go
into effect until 2023.
Motion approved by a roll call vote. Ayes-6 Nays-1
Transier-aye,Plocher-aye, Frieders-aye,Koch-nay,
Milschewski-aye,Funkhouser-aye, Tarulis-aye
Public Works Space Needs Analysis
(ADM 2020-18)
Alderman Funkhouser made a motion to authorize staff to issue a request for qualifications for the
analysis of the Public Works and Parks maintenance facilities; seconded by Alderman Frieders.
Mayor Purcell asked Administrator Olson to give an overview of the space needs analysis.Administrator
Olson discussed that there are generally three components of the space needs analysis. With the space
needs analysis,the intent is to utilize as much as possible of the previous municipal facilities master plan
that was done in 2005 and the building conditions assessment that was done in 2017. The consultant will
then take that information and give the City a site evaluation of the existing public works and parks
departments sites,along with the land adjacent to both sites, as well as the eight acres of vacant land at
Kendall Marketplace. Additionally,the consultant will give the City a cost estimate of a few different
options,along with letting the city know if there is a way to limit the cost anywhere.
It was questioned if the proposal comes back and is under$25,000,could the contract be approved by the
Mayor or staff without coming back to the City Council for approval. Administrator Olson confirmed
that contracts under$25,000 could be approved without further council action. It was further mentioned
that the elected officials would like to see the proposals and they asked if this could be brought back to
City Council to discuss after the proposals are received before any final decisions are made. Mayor
Purcell commented that he has the authority to move forward on this without City Council approval,but
that he would like to get the City Council's feedback on this item.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocher-aye,Frieders-aye, Koch-aye,Milschewski-aye,
Funkhouser-aye, Tarulis-aye,Transier-aye
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
National Suicide Prevention+Action Month
Proclamation Project
Alderman Frieders reported that the National Suicide Prevention+Action Month Proclamation project
currently has forty-five communities,two counties, and fourteen states that have agreed to issue
proclamations for a potential impact of reaching 1.8 million people across the country.
STAFF REPORT
No report.
The Minutes of the Regular Meeting of the City Council—March 10,2020—Page 4 of 4
PRESENTATIONS(CONT'D)
Fiscal Year 2021 Budget Presentation
(CC 2020-11)
City Administrator Olson gave a PowerPoint presentation on the fiscal year 2020 budget(see attached).
He said a public hearing on the budget is scheduled to be held at the March 24t'meeting. The budget
needs to be approved by April 30,2020.
ADDITIONAL BUSINESS
Census
Alderman Milschewski mentioned that this is a census year and she asked if any outreach was going to be
done. Administrator Olson said that the City is planning on doing a public outreach push for the last two
weeks of March. He noted that the online census forms would be available by April 1st
CITIZEN COMMENTS
Old Jail
Johanna Byram and Lisa Wolancevich with the Yorkville Historic Preservation Society were present to
give an update on the Old Jail. Ms. Byram shared that on February 28t'the Illinois State Preservation
Office Advisory Council unanimously approved the old Kendall County Sheriff's Residence and Jail for a
nomination to the National Register of Historic Places. The nomination will now go to Washington,DC
for final approval. Ms. Byram mentioned that during her research she found copies of Yorkville's old
Sanborn maps on the Library of Congress website. Sanborn maps were produced from the early 1800s
through 1960. For anyone interested in viewing the old Sanborn maps,the Library of Congress has
scanned copies of the Yorkville Sanborn maps from February 1886,November 1892,February 1898, and
September 1905. The maps are viewable on the Library of Congress website.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Frieders; seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:31p.m.
Minutes submitted by:
do� A ,
Lisa Pickering,
City Clerk, City of Yorkville,Illinois
FY 21 BUDGET
PRESENTATION
CITY COUNCIL United City of Yorkville
MARCH 10, 2020
Budget Schedule
One presentation at City Council
March 10, 2020
One mandated public hearing
March 24, 2020
City Council must approve budget before
April 30, 2020
Tonight's outline
Big Picture
Year-by-year overview
Select Items to note
The small picture
General Fund overview
Line-items of interest in other funds
Tonight's outline
Not covered in tonight's powerpoint
Fox Hill SSA
Sunflower SSA
Debt Service Fund
Land Cash Fund
Parks and Recreation operating fund (79)
Countryside TIF Fund
Downtown TIF #1
Downtown TIF #2
Misc. Items to Note sections
Reminder
City Council approves the FY 21 budget
proposal only
FY 22 and beyond are planning tools
How do things look?
General Fund-Surplus(Deficit)Comparison
1,000,000 - -
500,000
(500,000) - -
(1,000,000) - - -
(1,500,000)
(2,000,000)
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
-FY 20 Budget FY 21 Budget
How do things look?
General Fund-Fund Balance
8,000,000 - -
7,000,000 - --
6,000,000
5,000,000
4,000,000
3,000,000 - --
2,000,000
1,000,000 - --
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- FY 20 Budget ♦-FY 21 Budget
How do things look?
Aggregate City Budget-Surplus(Deficit)Comparison
2,000,000
1,000,000 ------- -- --
(1,000,000)
(2,000,000)
(3,000,000)
(4,000,000)
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
-a--FY 20 Budget -l--FY 21 Budget
How do things look?
Aggregate City Budget Fund Balance Comparison
14,000,000
12,000,000 --
10,000,000 - - ---- --- _
8,000,000 ---
6,000,000 --
4,000,000 -- ---
2,000,000
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
-- FY 20 Budget - FY 21 Budget
BIG PICTURE.
Fund Balance of General Fund at 43% in FY 21
Approx 36% in FY 22; 28% in FY 23
Offset by TIF fund negative fund balances
Fund Balance in Water Fund drawn down to 18% in FY 23, but back
to 88% in FY 25
No rate or fee increases planned for FY 21, fourth year in a row
Capital projects associated with water study include well and
treatment facility rehab, water main replacements, and land
acquisition
Fund Balance in Sewer Fund drawn down to 26% in FY 21, but back
to 64% in FY 25
No rate or fee increases planned for FY 21
BIG PICTURE
Revenue growth projections remain similar to last year's
budget proposal, although most revenue streams are
outperforming expectations
Potentially significant revenue streams unbudgeted or in
flux
Funding of major new capital projects and vehicle
purchases
Two new staff members, one Public Works in FY 21, one
Police Commander in FY 22
FY 20 through FY 25
General Fund-Fund Balance
8,000,000 --
7,000,000 -- �-
44% 43%
6,000,000 —— —
— - - -
36%
5,000,000
28%
4,000,000
22%
3,000,000
2,000,000 14%____
1,000,000 — --
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
FY 21 Budget
General Fund Fund Balance History
N 8 -.
C
O
7
C
6 _
5
4
3 -- -
2
1
0
1
lD I� w m O c-I N M V Ln lD I, 00 m O e-I rq M Ln
O O O O c-1 r-I c-1 e-i c-I r-I '-1 c-I c-I c-{ N N N N N N
> > > > r > > > > r > > > > > > > > > >
LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
FY 18 through FY 25
Water Fund - Fund Balance Equivalency
4,000,000 ---
92% 89%
3,500,000 _
58%
3,000,000
2,500,000 ----
51% 54%
2,000,000 _ ---- - -.
1,500,000 -- 319'0
1,000,000 - 24%
18%
500,000 - -- - --- —
p —
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
FY 18 through FY 25
Sewer Fund - Fund Balance Equivalency
1,800,000
65%
1,600,000
50%
1,400,000 • 56%
1,200,000
41%
47%
1,000,000
800,000
32%
600,000
26% 26%
400,000
200,000
0
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
FY 19 through FY 25
Aggregate City Budget-Fund Balance Comparison
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000 --
4,000,000
2,000,000
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
—i—FY 21 Budget
Major initiatives
FY 21
Increased Road to Better Roads budget
Greenbriar Road
New sidewalk program
New pavement striping program
Major sewer and water main projects
Caledonia Park playground, Autumn Creek north
playground, and Raintree Park improvements
Two police squads, rehab of two plow trucks, two
new Water pickup trucks, Parks vehicles, mowers,
vehicle upgrades
Enterprise resource planning system (ERP)
PW Employee
Major initiatives
FY 22
Road to Better Roads
Sidewalk program
Mill Road rehab and realignment
Route 71 expansion
Major water and sewer main projects
Prestwick park improvements and Beecher Park
playground installation
Two police squads, Parks vehicles, one new Sewer
pickup truck with a crane, Public Works vehicles as
described in Items to Note
ERP system
Police Commander position
Major initiatives
FY 23
Road to Better Roads
Sidewalk program
Major water and sewer main projects
Three new police squads, two Water pickup
trucks, Public Works vehicles TBD
Major initiatives
FY 24 and FY 25
Road to Better Roads
Sidewalk program
Route 47 north expansion!
Major water and sewer main projects
Two new police squads per year, Public Works
vehicles TBD
FY 19 through FY 25
Aggregate City Budget-Fund Balance Comparison
14,000,000
12,000,000
10,000,000 ---
8,000,000 ----
6,000,000 -
4,000,000 --- ----------- — - -
2,000,000
FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
N—FY 21 Budget
Items to Note
City Council goals
ERP system (Goal 1) $475 000
PW/PD bldg. plan (Goal 2) 60,000
Sidewalks (Goal 4) 125,000
Police Vehicles (Goal 6a) 150,000
PW Vehicles (Goal 6a) 400,000
Parks Vehicles (Goal 6a) 155,000
Contingencies (Goal 6b) 80,000
Playgrounds (Goal 13) 145,000
$1,590,000
Items to Note
LGDF Cuts
Governor proposes 5% cut
Permanent if income tax referendum fails
Restored plus more if referendum approved
$250,000 potential swing, in FY 21 budget as "fails"
Unplanned Revenues
Online sales taxes switch
Cannabis dispensary
State capital bill bond issuance
Items to Note
Parks and Recreation fund balance
Use it for capital purchases
Previously set at 15%
Not tracked as general fund reserves
No impact to accounting or invoice processing
Road to Better Roads
Pavement work above $1.1m, much larger than
in prior years
Due to state motor fuel tax increase
Items to Note
Countryside TIF
Fund position worse than last year's budget
proposal, due to reassessment of NCG property
Long-term fund sustainability in question
Assuming Opal complete in 2020
One vacant lot unbudgeted
Public Works Vehicle Purchases
FY 20/21 new truck and rehab
$120,000 annual expenditure in FY 22 and beyond
Pay as you go?
Financing?
Items to Note
Capital Projects, unfunded
Well 6 and water treatment plant
Baseline Road
Building maintenance issues
E Washington water main
E Alley water main and sewer main
Water meters, radio-read
Unfunded, now funded
Route 47 north expansion, including street extensions
Major water and sewer main projects
Developer obligations
Items to Note
Water fund, infrastructure fees
No increase in FY 21 for water rates, SINF, WINF,
RINF
Water usage down for first time in a few years
Inflationary rate increase for FY 22?
Small picture
Fund highlights
Full descriptions included in the budget
memo
General Fund Revenues
Property taxes, Corporate Levy
New construction only
Property taxes, Police Pension,
Following actuarial determined contribution
Pension fund had good investment returns in FY
19
General Fund Revenues
Municipal Sales Tax and Non-Home Rule
Sales Tax
2% annual growth assumed
Online sales tax switch not budgeted, will be
known in Spring 2021
State Income Tax
Doing better than expected in FY 20
Budgeting for 5% cut in FY 21, referendum
dependent
General Fund Revenues
Local Use Tax
Increasing due to online sales tax switch
May decrease as a result of final online sales tax
switch in Spring 2021
Cannabis Excise Tax
State tax revenue given to municipalities for
cannabis-related training and enforcement
Investment Earnings
Better than expected due to City's cash position
General Fund Expenditures
All Departments
COLA and merit/steps budgeted for bargaining units
and non-union
Health insurance historically budgeted for an 8%
increase, came in at a 5% decrease
IMRF rates saw large increase last year, expect to
receive 2021 rates in April 2020
Tuition reimbursement for Deputy Chief, Sergeant,
and one officer
Training and Conferences for employees to state
and national conferences
Commodity assumptions have conservative
increases across the board
General Fund Expenditures
All Departments
Professional Services — anything a department
needs from an outside entity, varies greatly
between departments and examples include:
Admin—minute taker,safety deposit box
Finance—utility billing processing and credit card fees
Police—onsite shredding,CAPERS annual fee
Community Development—LIDO consultant fees
Streets—parkway tree trimming,annual cloud storage fees for speed signs
Water—emergency leak detection and BSI backflow monitoring
Sewer—alarm monitoring,manhole repair
Parks—background checks
Recreation—referees,pest control
Library—sound maintenance,background checks,IT services
General Fund Expenditures
Administration Dept
Elected officials salaries budgeted assuming
approval as proposed
Office supplies includes new tables and chairs
for City Hall conference room
Finance Dept
Professional services line-item increased to
offset assumed implemented issues with ERP
General Fund Expenditures
Police Dept
Officer count proposed to be left at current level
New commander position in FY 22
Vehicle and Equipment Chargeback increasing to
purchase more vehicles
Community Development Dept
Inspections down from FY 20, outsource cost is
down too
UDO project is paid out of the professional
service line item
General Fund Expenditures
Streets Dept
New position proposed for FY 21, exact title and
duties TBD
Vehicle maintenance supplies includes $12,000
for new hydraulic brine pumps
Refuse Dept
Garbage contract in place through FY 22
Budget proposal continues senior subsidy
amounts of 20% and 50%
General Fund Expenditures
Admin Services Dept
IT services includes ERP system spread over FY 21
and FY 22
Professional services funding shifts, as state lobbyist
costs moved to water fund, but a federal lobbyist is
proposed to be split between Admin Services and
Water
Contingency set at $80,000, formal policy on use to
be reviewed by Administration Committee
Transfer to sewer reduced through FY 22 per FY 19
City Council decision
Transfer to Parks and Recreation reduced in FY 21 as
described in Items to Note section
General Fund in FY 21
Revenues 161934,679
Expenditures 16,934,679
Surplus (Deficit) 0
Motor Fuel Tax Fund
State gas tax increase results in 65%
increase in local revenues
Road to Better Roads budget increased
City-Wide Capital Fund
New sidewalk program
State route expansion projects budgeted,
including Rt 47 north
Greenbriar Road rehab in FY 21, funded
as a Road to Better Road project
Vehicle and Equipment Fund
Chargeback line-items offset difference
between impact fees and vehicle
purchases
Two Police vehicles in each of FY 211 221F
241 25, and three vehicles in FY 23
Prices for SUVs came back lower than expected
Vehicle and Equipment Fund
Public Works equipment and vehicles
line-items include rehab of two plow
trucks in FY 21, bobcat rental program,
and mowers
New playground at Beecher Park
Park improvements at Grande Reserve
and Raintree Village
Parks vehicle purchases in at $70k in FY
21, exact purchases TBD
Water Fund
Water sales below expectations, for first
time in a few years
No water rate changes proposed for FY 21
No infrastructure fee changes proposed
for FY 21
Proposal to look at water rates and fees
for FY 22
Water Fund
Portion of ERP included in FY 21 and FY 22
State and Federal lobbyist costs
Land acquisition or water source costs in FY 24
and FY 25
New pickup trucks in FY 21 and FY 23
Capital projects and operations as
recommended
Annual inspections of water towers, annual
maintenance of PRVs, water tower paintings, well
rehab, standby generators, Road to Better Roads
costs, and cat-ion media exchange
Sewer Fund
Portion of ERP included in FY 21 and FY 22
New hot water system for vacuum truck
and sewer crawler camera in FY 21
New pickup trucks with a crane in FY 22
Budget Schedule
March 10 City Council presentation
Recommendation
March 17 Public Works Committee discussion
March 18 Administration Committee
discussion
March 24 City Council public hearing
City Council discussion, debate and
potential approval
April 14 and 28
Online
Full budget proposal, including excel
spreadsheet available at:
https://www.yorkviIle.il.us/Archive.aspx?AMID=44