Library Board Packet 2020 06-08-20
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
June 8, 2020- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business Approve Surge Protector Part
E-Rate Update & Discussion
13. New Business Manager’s Vacation Extension
Nomination of Board Officers
Staff Health Policy
Plans for Reopening
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
Page 1 of 2
DRAFT
Yorkville Public Library
Michele Pfister Meeting Room
Finance Committee Meeting
Monday, February 24, 2020 - 6:00pm
902 Game Farm Road
The meeting was called to order at 6:00pm by Darren Crawford and roll was called.
Roll Call: Ryan Forristall-yes, Jason Hedman-yes, Darren Crawford-yes, Susan Chacon (arr. 6:27pm)
Others Present:
Library Director Elisa Topper, City Finance Director Rob Fredrickson, Wamecca Rodriguez,
Russ Walter
Recognition of Visitors: Mr. Crawford recognized staff and guest present.
Public Comment: None
Review Library Budget:
Mr. Fredrickson gave an overview of the proposed budget and called attention to the columns “FY20
adopted” and “FY20 projected revenues”. He predicted a small surplus of $11,000 for an overall Fund
Balance of $565,000, saying the library is doing well. He expects a deficit of $25,000.
He said the largest revenue stream is property tax and the amount levied in the fall was $739,000. The
past practice has been to levy for CPI and new construction. Other revenue streams include the per
capita grant, PPRT (Personal Property Replacement Tax) and miscellaneous including library cards,
investment earnings, etc. He said the PPRT comes from state corporate income tax which is
approximately $5,000 and based upon a per capita basis.
Salaries: Ms. Topper asked Mr. Fredrickson to address the impact of increased minimum wages on the
budget. He included 3% COLA in the budget for all employees. He said the current part-time wage
total is projected at $175,000 and the new projection is $196,000. Ms. Topper said in July the part-time
employees will be increased to $10.00 per hour and long-time part-time staff has concerns about the
newer part-timers earning nearly as much as they do. It was also noted that the minimum wage will
increase $1.00 each year through 2025 and Mr. Fredrickson said that is built into the budget. The
committee had a lengthy discussion regarding increasing the number of employees, having to pay
IMRF if part-timers exceed 1,000 hours, revisiting open hours, etc. Ms. Topper said she would like
two additional employees, especially in the children's department.
After discussion, the committee felt it was necessary to add an additional $14,000 per year (which
includes COLA) to the budget for salaries. Mr. Fredrickson will calculate various wage scenarios.
The wages for full-time vs. part-time will be monitored regarding the salary concerns.
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Outside Repair & Maintenance: The current budget allocation for this category is $50,000 per
month. The committee reviewed the items repaired or bought this year and any anticipated costs.
Professional services: Tech classes will be scheduled when the wi-fi is improved this summer. It was
questioned if $40,000 is enough for next year, considering that teachers must be hired for the tech
classes. As of now, $23,639 has been spent from this category. Ms. Rodriguez said the classes offered
should be what people are requesting such Facebook, video-chats, etc. Classes desired can also be
determined from the library survey. Mr. Forristall asked about the possibility of having to replace the
chiller and he added that the humidity level must be maintained in the Library. The cost for a new
chiller would be about $250,000. Mr. Crawford noted that preventive maintenance is now being done
which helps the mechanicals. It was noted that a referendum will be needed at some point to increase
the levy.
Computer software was discussed and it was noted that many computers were replaced this year. The
budgeted amount of $15,000 will be kept for this year.
Library Programming: Library fines were discussed and it was noted that many libraries no longer
assess them. This would be a loss of revenue and some programs depend on that funding. The Friends
supplement this category, but it was suggested the monthly amount should be $2,000 rather than the
$1,000.
It was noted that both library bonds will be finished at the end of 2025. Interest is paid on June 30th
and both principal and interest are paid on December 30th.
Telecommunications: the amount budgeted will be raised $100 per month.
Director Topper submitted a memo of requested changes which were recommended for approval by the
Committee:
Training & Conference: Increase $2,000 to $3,000
Employee Recognition: Increase $200 to $300
Library Operating Supplies: Increase $3,000 to $4,000
Custodial Supplies: Decrease $8,000 to $7,000
Publishing & Advertising: Increase $2,000 to $2,500
Summary:
Mr. Fredrickson will incorporate the changes into the budget and this committee will meet for another
review on March 9th at 6pm, prior to the next Board meeting. When approved by the Board, the budget
will move to the April City Council meeting. Mr. Fredrickson also noted that the budget can be
amended if needed. He also said that health insurance costs are frozen for the next budget year
resulting in no premium increase.
Ms. Topper asked to leave one day earlier for the PLA conference due to the weather warning.
Adjournment:
There was no further business and the meeting adjourned at 7:12pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Board of Trustees
Monday, May 11, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Library Board of Trustees meeting was held in accordance with the Governor's Executive Order
2020-07 extended by Executive Order 2020-33. This allows remote attendance to encourage social
distancing due to the current Covid-19 pandemic.
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Julie Brendich-yes/remote, Susan Chacon-yes/remote, Darren Crawford-yes/in-person,
Krista Danis-yes/remote, Ryan Forristall-yes/remote, Theron Garcia-yes/remote, Jason Hedman-
yes/remote, Wamecca Rodriguez-yes/remote, Russ Walter-yes/remote
Others Present:
Library Director Elisa Topper/in-person, Circulation Manager Sharyl Iwanski-Goist/remote, Dixie
DeBord-Technical Services Director/remote, Shelley Augustine-Director Adult Services/remote, City
Council Liaison Dan Transier/remote
Recognition of Visitors: President Crawford recognized the library staff and guest.
Amendments to the Agenda: None
Minutes: April 13, 2020 Regular Board Meeting, February 24, 2020 Finance Committee
President Crawford moved and Mr. Walter seconded a motion to approve the April 13 minutes. The
Finance Committee minutes were unavailable to some Board members and will be approved next
month.
Roll call: Chacon-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-
yes, Walter-yes, Brendich-yes. Carried 9-0.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Chacon said the fiscal year has ended with a surplus and the library is under budget for the
year. The money not spent is rolled over into the new budget recently approved.
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Payment of Bills
President Crawford moved and Trustee Walter seconded to pay the bills as follows:
$24,086.33 Accounts Payable
$39,234.13 Payroll
$63,320.46 TOTAL
Roll call: Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-
yes, Brendich-yes, Chacon-yes. Carried 9-0.
Report of the Library Director:
Director Topper reported the following:
1. The Library staff had their first meeting via Zoom. The Director and managers are meeting
every other week.
2. Ms. Topper wrote a letter to the editor of the Kendall County Record and also posted it on
Facebook to update the public about the Library status.
3. Created postcard from manager's group, sent to 300 senior patrons and included personal note.
4. Director is starting to schedule building inspections.
5. Community survey results to be shared later in meeting, results to be used in marketing plan.
6. Virtual programming for adults being held via Zoom, other groups and Friends using Zoom.
7. Keeping stats for attendance via remote platform for inclusion in yearly state report.
8. Children's activities are active with virtual programs. Ms. Weiss has storytime on Fridays.
9. PLA report included in the agenda packet.
10. Regarding staff study, Director has requested organizational charts and salary info from other
libraries, some responses received.
11. Working on IPLAR report due 90 days after close of FY.
12. New software program purchased for summer reading programs.
13. E-book usage has increased with ongoing Library closure during pandemic.
City Council Liaison None
Standing Committees: None
Unfinished Business:
Mural Update
The artist will be starting on the Library mural in about 2-3 weeks and will finish it in about 4 weeks.
It will be done in his studio and he will install it at night when the Library is closed. A virtual unveiling
may be planned.
5 K Run – ILA Fundraising Information
Ms. Topper was asked to get information on handling money for a 5 K Run. She contacted the ILA
who could accept the funds from the run and then issue a check to the Library since the Library is not a
non-profit 501c3. This would provide an option for handling the proceeds and a $300 fee would apply.
Director's Presentation of the Community Survey Findings (2020 Survey in Comparison
to the 2014 Survey)
Director Topper gave an overview of the community survey results and said there were 198
respondents, slightly up from the last survey in 2014 and most of the respondents already have a
Library card. The results will be incorporated into the 1-year marketing plan which should be
available at the July Board meeting. Overall, 95% posted positive responses about the Library and she
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also commented on the areas where improvement is indicated. The results will be posted on Facebook
and a press release will be sent to the media. She thanked the city for the use of the Survey Monkey
account.
Ms. Brendich questioned if some of the budget surplus can be used to purchase more books and
materials. Ms. Topper replied that development fees are typically used for those purchases and that the
Library will need to be cautious in spending due to the pandemic. She added that most area Directors
are predicting a 20% cut to their budgets for next year. The Board also briefly discussed current
programs and those requested for older patrons. Trustee Rodriguez suggested some or all of the
programs could be done virtually using Zoom, YouTube, live streaming, library channel, tutorials, etc.
Ms. Topper said Google will give $2,000 to libraries to provide virtual job-seeking services. The
money must be spent and then is reimbursed by Google. She will follow-up on this.
Ms. Garcia said people are using the library wi-fi from the parking lot during the pandemic. She asked
if the library computer service can insure there is no hacking occurring. Mr. Walter said the wireless
capability is on its own network and is safe. Liaison Transier said there is no guidance at this time
from the state or county for the eventual re-opening of the library.
COLA Discussion
Mr. Transier noted that due to the pandemic, COLA for city employees is suspended at this time and
there is no hiring. In their newly approved budget, the Library had approved 3% COLA increases for
full-time staff and an increase to $10.00 per hour for part-time employees. It was suggested that the
COLA be eliminated for the part-timers since they are already receiving minimum wage increases. The
Board decided to re-evaluate the COLA and see what happens with property taxes. Adjustments could
be made at a later time. There will also be re-opening costs for the Library including shields, PPE
(personal protective equipment), etc. It was agreed it is more important to keep people employed and
re-evaluate later.
Mr. Walter made a motion to table the COLA discussion until July and Mr. Crawford seconded. After
more discussion about the timing and uncertainty of property tax, Mr. Walter withdrew that motion and
made a motion to table the COLA discussion until September. Mr. Crawford seconded the new motion.
Roll call: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-
yes, Chacon-yes, Crawford-yes. Carried 9-0.
New Business:
Approve Surge Protector Part
The city has been doing electric work at the Library and noticed two major surge protectors were not
working. The city would do the labor, but two surge protectors need to be approved for purchase by
the Board at a cost of $1,500 each. The city thought the outages resulted from the ComEd problem
when the power went out. There are a total of 4-5 protectors in the building. Since the Board had more
questions, it was decided to table this to next month for additional information.
COVID-19 Research Partnership/RAILS Director Update
RAILS has provided information regarding Covid-19 and how long the virus remains on materials. It
is thought the time is from 72 hours to 1 week. Ms. Topper said the book drop has been open and
materials are being held three days before handling. The Library re-opening will be based on the
Governor's orders and info from RAILS. Ms. Topper said curbside service will likely be the next step
and would include ordering materials on-line and an appointment for pickup.
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Ms. Topper has a working draft of a re-opening procedure. She is looking at other libraries and
Directors share information. This week she will start ordering PPE and plexiglass shields. The number
of people in the building, social distancing and removal of soft furniture are all items to be considered.
Ms. Garcia said the Policy Committee should meet as well. Taking staff temperatures was also
discussed, however, it was noted that many people are asymptomatic. It was noted some libraries are
already offering curbside service and an early June date was suggested. A discussion of staffing, hours
and contactless delivery will be needed. A process for wiping down the books and sequestering them
for a time was also discussed. It was decided to have a special Board meeting on June 1st to discuss the
plan and an estimated date to implement curbside pickup.
Executive Session: None
Additional Business:
President Crawford thanked Krista Danis for her service to the Library Board. Her term on the Board
is expiring and she is not seeking re-appointment.
Adjournment:
There was no further business and the meeting adjourned at 8:35pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker/in-person attendance
Page 4 of 4
DRAFT
Yorkville Public Library
Special Board of Trustees Meeting
Monday, June 1, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Library Board of Trustees meeting was held in accordance with the Governor Pritzker's Executive
Order 2020-07 extended by Executive Order 2020-33. This Order allows remote attendance to
encourage social distancing due to the current Covid-19 pandemic.
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Theron Garcia-yes/remote, Jason Hedman-yes/remote, Wamecca Rodriguez-yes/remote,
Russ Walter-yes/remote, Julie Brendich-yes/remote, Darren Crawford-yes/remote
Absent: Ryan Forristall, Susan Chacon
Others Present:
Library Director Elisa Topper/remote, Circulation Manager Sharyl Iwanski-Goist/remote, Youth
Services Director Jennette Weiss/remote, Shelley Augustine-Director Adult Services/remote
Katie Finlon, Kendall County Record/remote
Recognition of Visitors: President Crawford recognized the library staff and guest.
Statement from President Crawford: Mr. Crawford commented on the recent incident where a
police officer kneeled on the neck of a man named George Floyd, who subsequently passed away a few
minutes later. Mr. Crawford said no person should have to experience or witness that type of brutality
and it should not be accepted. He further said that matters such as this need to be addressed, libraries
need to lead and library programming might need to be re-focused to lead a dialogue in this
community.
Amendments to the Agenda: None
Public Comment: None
Staff Comment: None
New Business:
Approve Curbside Service
Due to the ongoing public health pandemic and the temporary closure of the library, a policy was
drafted to provide curbside service for patrons to check out books from the library. The purpose of this
meeting is to discuss and approve the policy to prepare for this service while the library, other
businesses and state prepare for a gradual re-opening.
Page 1 of 3
Overview: President Crawford displayed a copy of the proposed Curbside Service Policy on the
remote computer screen. Director Topper and staff drafted this procedure for the Thursday, June 4th
start of the curbside service. If the plan is approved tonight, Ms. Topper will post information on
various media platforms including Twitter, Facebook, digital sign, etc. Patrons can choose books on
the website now for pickup on Thursday. It was noted that only materials available in this library can
be reserved at this time. Books from other libraries cannot be reserved now. This information will be
placed on the website. In Phase 4 of the Governor's plan to re-open the state, the library would open
to the public. This will be discussed at the regular June meeting. Maintenance crews have been
cleaning and staff will return to work on Thursday. Gloves, masks, lucite partitions and disinfectant
have been purchased.
Reserved Books: Once a book is reserved, it is held for 6 days awaiting pickup. After that time, a
courtesy call will be made to remind them that their materials are still awaiting pickup.
Curbside Service Hours: Hours of curbside service were reviewed and are comparable with other
libraries who will provide 2-4 hours a day curbside delivery. In the draft policy, staff proposed this
service Monday through Friday, however, Board members would like to add Saturday service and
possibly eliminate Fridays. Ms. Topper said 4 part-time employees have resigned recently thereby
reducing available staff. All departments will discuss the possibility of adding Friday (in addition to
Saturday) to the schedule. Ms. Iwanski-Goist asked if the Saturday shift could be extended to 4 hours
rather than 2, since some employees live further away. After discussion, the Saturday hours were
decided as follows: 10am-2pm for staff and 10am to 12pm for curbside service. It was noted that
some employees may be uncomfortable with working on curbside service.
Cleaning Procedures: Ms. Garcia asked for a review of the cleaning procedures and said a more
thorough cleaning will be needed for the re-opening. The maintenance crew is cleaning every day and
twice on Friday. When patrons are again allowed in the library, maintenance will be needed throughout
the day requiring additional/adjusted maintenance hours. Ms. Topper will discuss the extra hours with
them and noted that they have been wearing masks. Ms. Brendich suggested the maintenance staff
should provide a written set of protocols, especially for the bathrooms and high-touch surfaces and the
type of cleaners being used. This would be available to the public if there were questions.
Staff Returns to Work/Protocol Language for Policy: It was suggested that all employees should have
their temperatures taken each day along with a series of health-related screening questions to be asked.
It was decided staff should come to their shift 10 minutes early for screenings which should begin on
June 4th when the staff returns. If anyone does not feel well, they should not report to work. Ms.
Topper said a digital thermometer has been purchased. Mr. Walter asked who would pay for Covid-19
testing if needed. Some insurances will pay and the drive-through testing may not be open long-term.
If someone is positive, the library would need to be closed for deep cleaning. Ms. Topper will contact
City Administrator Bart Olson for re-opening guidance from the city. Ms. Garcia said the Policy
Committee should work on a policy for health screening.
Returning Patrons: Mr. Hedman asked if the library association recommends any type of screening
for patrons. Patrons will expect large signage and customer service/curbside service will also be
needed long-term, said Ms. Rodriguez. She said a protocol should be adopted for patron health
questions. Ms. Brendich said masks must be mandatory and enforced in the library for all. All Board
members agreed. Director Topper said she will have a greeter when the library opens and masks will
be distributed to those without.
Page 2 of 3
Hiring Additional Employees: It was noted that since 4 part-timers have quit recently, at least 2 more
will need to be hired. Ms. Topper said the hours could also be offered to other employees. Ms.
Rodriguez suggested 2 extra flex or seasonal employees to be called if needed. Since students are
uncertain about school in the fall, teens could be hired for this position.
Phase 4 and Healthcare: Ms. Topper said that as Phase 4 of the re-opening approaches, the library will
develop policies regarding staff healthcare. For instance, if an employee vacations in a Covid-19
hotspot, they will need to self-quarantine. She said area Library Directors are drafting and sharing
policies for this concern and she will forward her info to the Policy Committee.
Ms. Garcia said technology services should be discussed at the next meeting.
Summary: President Crawford made the suggested additions to the draft policy discussed tonight. It
was decided the Policy Committee will meet at 6pm on June 8th, prior to the regular Board meeting. If
necessary, the discussion can continue into the regular Board meeting. Any ideas or policy drafts
should be sent to Committee Chairperson Brendich prior to that. Russ Walter was added to the
committee due to a recent Board resignation.
A motion was made by Trustee Walter to approve the Curbside Service policy as amended and
President Crawford seconded. Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes,
Brendich-yes, Crawford-yes. Carried 6-0.
Executive Session: None
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 8:01pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker/remote
Page 3 of 3
DATE: 05/19/20UNITED CITY OF YORKVILLETIME: 15:26:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900087 FNBO FIRST NATIONAL BANK OMAHA 05/25/20052520-.BEHRENS-A 04/30/20 01 CAROLINA SHOES-WORK BOOTS01-410-56-00-5600175.30INVOICE TOTAL:175.30 *052520-A.SIMMONS04/30/20 01 ADS-APR 2020 ALARM MONITORING23-216-54-00-5446176.4802 AT 800 GAME FARM RD** COMMENT **03 COMCAST-APR 2020 INTERNET & 82-820-54-00-5440304.1104 VOICE** COMMENT **05 VERIZON-MAR 2020 IN CAR UNITS 01-210-54-00-5440756.2506 VERIZON-MAR 2020 MOBILE PHONES 01-220-54-00-5440186.3207 VERIZON-MAR 2020 MOBILE PHONES 01-210-54-00-5440885.0208 VERIZON-MAR 2020 MOBILE PHONES 79-795-54-00-544093.1609 VERIZON-MAR 2020 MOBILE PHONES 51-510-54-00-5440179.4210 VERIZON-MAR 2020 MOBILE PHONES 52-520-54-00-544036.01INVOICE TOTAL:2,616.77 *052520-B.OLSON-A 04/30/20 01 ZOOM-APR 2020 MONTHLLY FEE FOR 01-110-54-00-5460161.7402 AUDIO CONFERENCING** COMMENT **INVOICE TOTAL:161.74 *052520-B.PFIZENMAIER 04/30/20 01 ACE-MAGNETIC TAPE, LYSOL,01-210-54-00-5495173.0502 DOOR STOPS, SLIP JOINTS,** COMMENT **03 PLIERS,SCREWDRIVER SET,SOCKET, ** COMMENT **04 HAMMER** COMMENT **05 NAPA#251154-WIPER BLADES01-210-54-00-5495209.2606 MENARDS-WINDEX, OIL, CLOTH, 01-210-54-00-5495325.8507 CAR WAX** COMMENT **08 AMERICAN TIRE#3175-MOUNT TIRE 01-210-54-00-549515.3609 AMERICAN TIRE#3142-REPLACE01-210-54-00-549517.1710 BATTERY CABLE** COMMENT **11 AMERICAN TIRE#3148-OIL CHANGE 01-210-54-00-549540.9912 AMERICAN TIRE#3161-BRAKE &01-210-54-00-54951,189.4813 STARTER REPLACED** COMMENT **14 STRYPES-SQUAD MARKINGS01-210-54-00-5495200.0015 STRYPES-SQUAD MARKINGS25-205-60-00-6070390.0016 MINER ELECT#269998/9-REMOVE 01-210-54-00-5495380.0017 GRILL LIGHTS, VISOR LIGHTS,** COMMENT **18 CARGO LIGHTS, SIREN & RADIOS** COMMENT **19 MENARDS-RUNNERS01-210-56-00-562012.9920 HOME DEPO-MAGIC CHEF01-210-56-00-5620129.0021 STREICHERS-25-205-60-00-60701,510.0022 AMERICAN TIRE#3225-MOUNT TIRES 01-210-54-00-549565.5623 AMERICAN TIRE#3219-BATTERY01-210-54-00-5495287.0024 IMPRINT-WRISTBANDS01-210-56-00-565095.4025 AMERICAN TIRE#3274-OIL CHANGE 01-210-54-00-549548.1526 AMERICAN TIRE#3249-KILL SWITCH 01-210-54-00-549551.25FY 20Page 1 of 9
DATE: 05/19/20UNITED CITY OF YORKVILLETIME: 15:26:43MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900087 FNBO FIRST NATIONAL BANK OMAHA 05/25/20052520-E.DHUSE-A04/30/20 05 AMAZON-TONER CARTRIDGE52-520-56-00-561047.7306 AMAZON-REACHING AID, TONER01-410-56-00-562092.4607 NAPA#252531-OIL FILTERS01-410-56-00-56285.9308 AMAZON-MARKERS52-520-56-00-561025.9709 NAPA#252863-BATTERY01-410-56-00-562889.99INVOICE TOTAL:738.29 *052520-E.TOPPER04/30/20 01 ALA-EMPATHETIC APPROACH TO84-840-54-00-546018.0002 CUSTOMER SERVICE E-BOOK** COMMENT **03 ZOOM-SUBSCRIPTION84-840-56-00-5635149.9005 AMAZON PRIME MONTHLY USE FEE 82-820-54-00-546012.9906 SMITHEREEN-APR 2020 PEST82-820-54-00-546278.0007 CONTROL** COMMENT **INVOICE TOTAL:258.89 *052520-E.WILLRETT-A 04/30/20 01 AMAZON-KEYBOARD COVERS01-110-56-00-561050.8502 ELEMENT FOUR-APR 2020 BILLING01-640-54-00-5450975.6603 FOR CLOUD CONNECT BACKUPS** COMMENT **INVOICE TOTAL:1,026.51 *052520-J.ENGBBERG04/30/20 01 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-546252.9902 FEE** COMMENT **INVOICE TOTAL:52.99 *052520-J.JENSEN 04/30/20 01 AMAZON-ROAD FLARES01-210-54-00-541134.9902 E-Z UP-DIGITAL ENTERPRISE01-210-56-00-56201,113.9403 TOP, STEEL FRAME, ROLLER BAG, ** COMMENT **04 WEIGHT BAG, STAKES** COMMENT **05 AMAZON-WALL SAFE01-210-56-00-5620295.7406 AMAZON-RUBBER BANDS, TOTES01-210-56-00-561068.1307 AMAZON-HIGHLIGHTERS01-210-56-00-561010.7809 AUTOSMART-CLEANING TOWELS,01-210-56-00-5620180.0010 HAND SAITIZER, PUMP SPRAYER** COMMENT **11 PREMIER MAILING-BANNER STANDS 01-210-54-00-5411930.0212 WITH GRAPHICS, TABLE THROW** COMMENT **13 AMAZON-TOTES, TAPE, LEGAL PADS 01-210-56-00-5620201.0614 STAPLERS, SCISSORS** COMMENT **15 WALL SAFE** COMMENT **16 PIZZA HUT-PIZZA FOR KENCOM 01-210-54-00-5415196.7217 FOR TELECOMMUNICATIONS WEEK** COMMENT **INVOICE TOTAL:3,031.38 *052520-J.SLEEZER-A 04/30/20 01 AMAZON-CYLINDER SPOOL01-410-56-00-562863.6202 KC TOWING-VEHICLE TOW01-410-54-00-549080.0003 AMAZON-CARBURETOR01-410-56-00-562846.44INVOICE TOTAL:190.06 *FY 20Total for all Highlighted Library Invoices: $563.00Page 2 of 9
DATE: 05/19/20UNITED CITY OF YORKVILLETIME: 15:19:26MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900088 FNBO FIRST NATIONAL BANK OMAHA 05/25/20052520-A.SIMMONS-B 04/30/20 01 QUADIENT-MAY-JUL 2020 POSTAGE01-120-54-00-5485161.9702 MACHINE LEASE** COMMENT **03 ADS-MAY-JUN 2020 ALARM23-216-54-00-5446352.9604 MONITORING @ 800 GAME FARM RD ** COMMENT **05 ADS-MAY-JUL 2020 ALARM23-216-54-00-5446223.8306 MONITORING @ 102 E VAN EMMON** COMMENT **INVOICE TOTAL:738.76 *052520-E.TOPPER-B04/30/20 01 TRIBUNE-SUBSCRIPTION RENEWALS82-820-54-00-5460171.8002 BREAKOUT-EDU KIT REFUND82-000-24-00-2480-160.88INVOICE TOTAL:10.92 *052520-K.GREGORY-B 04/30/20 01 MINER#100594-MAY 2020 MANAGED 01-410-54-00-5462366.8502 SERVICES RADIO** COMMENT **03 MINER#100594-MAY 2020 MANAGED 51-510-54-00-5462430.6504 SERVICES RADIO** COMMENT **05 MINER#100594-MAY 2020 MANAGED 52-520-54-00-5462287.1006 SERVICES RADIO** COMMENT **07 MINER#100594-MAY 2020 MANAGED 79-790-54-00-5462510.4008 SERVICES RADIO** COMMENT **INVOICE TOTAL:1,595.00 *052520-L.PICKERING-B 04/30/20 01 TRIBUNE-GAS-N-WASH BACKUP SSA 90-144-00-00-0011427.4402 PUBLIC HEARING** COMMENT **INVOICE TOTAL:427.44 *CHECK TOTAL:2,772.12TOTAL AMOUNT PAID:2,772.12FY 21Total for all Highlighted Library Invoices:$10.92Page 3 of 9
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 06/03/20UNITED CITY OF YORKVILLETIME: 08:44:30CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/08/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104893 BAKTAY BAKER & TAYLOR203521563005/06/20 01 BOOKS84-840-56-00-5686817.05INVOICE TOTAL:817.05 *203523241705/18/20 01 BOOKS84-840-56-00-5686228.76INVOICE TOTAL:228.76 *CHECK TOTAL:1,045.81 104894 FRSTINSU LIBERTY MUTUAL INSURANCE COMP.LSF037877-3020335 05/04/20 01 SURETY BOND RENEWAL82-820-54-00-5498456.00INVOICE TOTAL:456.00 *CHECK TOTAL:456.00 104895 MIDWTAPE MIDWEST TAPE9885564005/01/20 01 AUDIO BOOKS84-840-56-00-568374.9802 DVDS84-840-56-00-5685170.17INVOICE TOTAL:245.15 *9887155305/06/20 01 CD84-840-56-00-568415.9902 AUDIO BOOKS84-840-56-00-568379.9803 DVDS84-840-56-00-568552.48INVOICE TOTAL:148.45 *9891740905/21/20 01 DVDS84-840-56-00-568562.22INVOICE TOTAL:62.22 *9891875005/21/20 01 DVDS84-840-56-00-5685134.94INVOICE TOTAL:134.94 *CHECK TOTAL:590.76 104896 SOUNDSOUND INCORPORATEDFY 21Page 4 of 9
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 06/03/20UNITED CITY OF YORKVILLETIME: 08:44:30CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/08/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104896 SOUND SOUND INCORPORATEDR16901905/12/20 01 SERVICE AGREEMENT FOR82-820-54-00-5462291.0002 TELEPHONE & VOICEMAIL SYSTEM** COMMENT **03 FOR JUNE-AUG 2020** COMMENT **INVOICE TOTAL:291.00 *CHECK TOTAL:291.00 104897 THYSSEN THYSSENKRUPP ELEVATOR CORP300522284905/01/20 01 ELEVATOR MAINTENCE MAY -82-820-54-00-5462560.0102 JULY 2020** COMMENT **INVOICE TOTAL:560.01 *CHECK TOTAL:560.01TOTAL AMOUNT PAID:2,943.58FY 21Page 5 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.09$ -$ 19,610.09 2,198.81$ 1,451.42$ 23,260.32$ FINANCE10,703.47 - 10,703.47 1,212.32 800.64 12,716.43$ POLICE112,284.10 287.42 112,571.52 723.73 8,222.90 121,518.15$ COMMUNITY DEV.19,119.69 - 19,119.69 2,169.17 1,421.70 22,710.56$ STREETS15,890.50 - 15,890.50 1,774.98 1,155.05 18,820.53$ WATER16,277.75 174.08 16,451.83 1,854.42 1,208.10 19,514.35$ SEWER8,903.11 - 8,903.11 994.47 640.81 10,538.39$ PARKS21,009.63 - 21,009.63 2,357.94 1,530.13 24,897.70$ RECREATION14,268.78 - 14,268.78 1,520.12 1,055.03 16,843.93$ LIBRARY17,160.11 - 17,160.11 1,193.40 1,290.20 19,643.71$ TOTALS255,227.23$ 461.50$ 255,688.73$ 15,999.36$ 18,775.98$ 290,464.07$ TOTAL PAYROLL290,464.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 1, 2020Page 6 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION20,110.09 - 20,110.09 2,246.29 1,483.94 23,840.32 FINANCE11,203.46 - 11,203.46 1,251.42 827.42 13,282.30 POLICE110,184.23 1,450.29 111,634.52 723.73 8,128.25 120,486.50 COMMUNITY DEV.20,119.69 - 20,119.69 2,247.37 1,475.24 23,842.30 STREETS15,930.16 - 15,930.16 1,779.41 1,158.07 18,867.64 WATER16,277.75 176.65 16,454.40 1,837.96 1,196.95 19,489.31 SEWER8,903.12 - 8,903.12 994.47 640.68 10,538.27 PARKS21,009.63 - 21,009.63 2,346.77 1,522.48 24,878.88 RECREATION14,079.90 - 14,079.90 1,511.74 1,034.84 16,626.48 LIBRARY17,194.87 - 17,194.87 1,176.64 1,281.37 19,652.88 TOTALS259,821.24$ 1,626.94$ 261,448.18$ 16,115.80$ 19,117.08$ 296,681.06$ TOTAL PAYROLL296,681.06$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 15, 2020Page 7 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.10$ -$ 19,610.10 2,190.44$ 1,485.36$ 23,285.90$ FINANCE10,703.46 - 10,703.46 1,195.57 813.09 12,712.12$ POLICE114,016.50 2,729.69 116,746.19 723.73 8,867.82 126,337.74$ COMMUNITY DEV.16,080.90 - 16,080.90 1,796.24 1,207.10 19,084.24$ STREETS15,930.15 - 15,930.15 1,779.41 1,211.27 18,920.83$ WATER16,277.75 88.32 16,366.07 1,828.09 1,240.97 19,435.13$ SEWER8,903.11 - 8,903.11 994.47 681.09 10,578.67$ PARKS23,009.63 - 23,009.63 2,570.17 1,760.24 27,340.04$ RECREATION13,893.90 - 13,893.90 1,511.74 1,062.89 16,468.53$ LIBRARY17,175.95 - 17,175.95 1,176.64 1,313.93 19,666.52$ TOTALS255,601.45$ 2,818.01$ 258,419.46$ 15,766.50$ 19,643.76$ 293,829.72$ TOTAL PAYROLL293,829.72$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 29, 2020Page 8 of 9
Library CC Check Register ‐ FY20 (Pages 1‐ 2)05/25/2020 $563.00
Library CC Check Register ‐ FY21 (Page 3)05/25/2020 10.92
Library Check Register ‐ FY21 (Pages 4 ‐ 5)06/08/2020 2,943.58
FY20
Impact ‐ 01/15‐04/14 Copier Carges 05/12/2020 $230.12
Flex ‐ Apr. 2020 HRA Admin Fees 05/26/2020 20.00
Today's Business‐Apr 2020 Cost for Faxes 05/26/2020 19.20
Amperage ‐ Batteries 05/26/2020 140.00
Ryan Homes ‐ Cancelled Permit fees for 3 properties 05/26/2020 1,500.00
Nicor ‐04/02/20‐05/01/20 services 05/26/2020 803.96
FY21
Blue Cross /Blue Shield‐May 2020 Health Ins 05/12/2020 5,243.88
Lincoln Financial ‐May 2020 Life Ins 05/12/2020 28.94
Dearborn National ‐May 2020 Vision Ins 05/12/2020 84.33
IPRF ‐ Jun. 2020 Workers Comp 05/12/2020 992.37
First Non‐Profit‐2nd QTR 2020 Unemployment Ins 05/12/2020 332.90
Glatfelter Liability Ins. ‐Installment #5 05/12/2020 917.75
Blue Cross /Blue Shield‐Jun 2020 Health Ins 05/26/2020 5,243.88
Metlife ‐ May 2020 Dental Ins.05/26/2020 526.83
Dearborn National ‐Jun. 2020 Vision Ins 05/26/2020 84.33
TOTAL BILLS PAID: $19,685.99
DATE
Bi‐weekly (Page 6)05/01/2020 19,643.71$
Bi‐weekly (Page 7)05/15/2020 19,652.88
Bi‐weekly (Page 8)05/29/2020 19,666.52
TOTAL PAYROLL:$58,963.11
TOTAL DISBURSEMENTS:$78,649.10
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, June 8, 2020
ACCOUNTS PAYABLE
Page 9 of 9
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES - - 739,047 0.00%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - - 822,953 0.00%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 800 800 5,250 15.24%
82-000-41-00-4170 STATE GRANTS - - 20,000 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES - - 8,500 0.00%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - - 8,500 0.00%
82-000-44-00-4422 COPY FEES - - 3,800 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 203 203 8,959 2.26%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - 1,750 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME - - 2,000 0.00%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 2,243 2,243 26,584 8.44%
TOTAL REVENUES: LIBRARY 3,246 3,246 1,647,343 0.20%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 31,602 31,602 289,742 10.91%
82-820-50-00-5015 PART-TIME SALARIES 19,929 19,929 190,000 10.49%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 3,547 32,779 10.82%
82-820-52-00-5214 FICA CONTRIBUTION 3,886 3,886 35,952 10.81%
82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 10,625 76,764 13.84%
82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 387 7.48%
82-820-52-00-5223 DENTAL INSURANCE 527 527 6,322 8.33%
82-820-52-00-5224 VISION INSURANCE 169 169 1,012 16.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 333 750 44.39%
82-820-52-00-5231 LIABILITY INSURANCE 1,910 1,910 25,834 7.39%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - 3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - 2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - 7,200 0.00%
82-820-54-00-5452 POSTAGE & SHIPPING - - 750 0.00%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 593 11,000 5.39%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended May 31, 2020
1
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended May 31, 2020
82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 3,865 40,000 9.66%
82-820-54-00-5466 LEGAL SERVICES - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,366 2,366 20,000 11.83%
82-820-54-00-5480 UTILITIES - - 11,798 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 50,000 0.00%
82-820-54-00-5498 PAYING AGENT FEES - - 1,700 0.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.00%
82-820-56-00-5620 OPERATING SUPPLIES - - 4,000 0.00%
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 7,000 0.00%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 2,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - 300 0.00%
82-820-56-00-5685 DVD'S - - 500 0.00%
82-820-56-00-5686 BOOKS - - 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - - 20,238 0.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - 610,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 121,850 0.00%
TOTAL FUND REVENUES 3,246 3,246 1,647,343 0.20%
TOTAL FUND EXPENDITURES 79,380 79,380 1,664,378 4.77%
FUND SURPLUS (DEFICIT) (76,134) (76,134) (17,035)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 3,500 3,500 50,000 7.00%
84-000-45-00-4500 INVESTMENT EARNINGS 16 16 500 3.18%
84-000-48-00-4850 MISCELLANEOUS INCOME - - - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 3,516 3,516 50,500 6.96%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - 3,500 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 500 0.00%
84-840-56-00-5685 DVD'S - 3,000 0.00%
2
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended May 31, 2020
84-840-56-00-5686 BOOKS - 50,000 0.00%
TOTAL FUND REVENUES 3,516 3,516 50,500 6.96%
TOTAL FUND EXPENDITURES -- 75,500 0.00%
FUND SURPLUS (DEFICIT)3,516 3,516 (25,000)
3
May June July August September October November December January February March April2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021Library Operations Old Second $ 321,123 Building Development FeesOld Second 123,389 Library Operations IMET * 4,126 Library Operations Illinois Funds 236,679 Total: $ 685,315 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD19,644$ 2ND PAY PERIOD19,653 3RD PAY PERIOD 19,667 Total 58,963$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of May 31, 2020FISCAL YEAR 2021
May YTD % of FY 2021
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ -$ 0.0% 1,562,000$ 123,669$ -100.00%
Intergovernmental
Personal Property Replacement Tax 800$ 800$ 15.2% 5,250$ 1,460$ -45.21%
State Grants - - 0.0% 20,000 - 0.00%
Total Intergovernmental 800$ 800$ 3.2% 25,250$ 1,460$ -45.21%
Library Fines -$ -$ 0.0% 8,500$ 434$ -100.00%
Charges for Services
Library Subscription Cards -$ -$ 0.0% 8,500$ 1,193$ -100.00%
Copy Fees - - 0.0% 3,800 294 -100.00%
Program Fees - - 0.0% - - 0.00%
Total Charges for Services -$ -$ 0.0% 12,300$ 1,487$ -100.00%
Investment Earnings 203$ 203$ 2.3% 8,959$ 735$ -72.43%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income - - 0.0% 1,750 200 -100.00%
DVD Rental Income - - 0.0% - - 0.00%
Miscellaneous Income - - 0.0% 2,000 1,981 -100.00%
Transfer In 2,243 2,243 8.4% 26,584 5,588 -59.86%
Total Miscellaneous & Transfers 2,243$ 2,243$ 7.4% 30,334$ 7,770$ -71.13%
Total Revenues and Transfers 3,246$ 3,246$ 0.2% 1,647,343$ 135,555$ -97.61%
Expenditures
Library Operations 79,380$ 79,381$ 4.8%1,664,378$ 83,303$ -4.71%
50 Salaries 51,531 51,532 10.7% 479,742 50,537 1.97%
52 Benefits 21,025 21,025 11.7% 179,800 24,676 -14.80%
54 Contractual Services 6,824 6,824 4.5% 152,448 8,090 -15.65%
56 Supplies - - 0.0% 25,300 - 0.00%
99 Debt Service - - 0.0% 827,088 - 0.00%
Total Expenditures and Transfers 79,380$ 79,381$ 4.8% 1,664,378$ 83,303$ -4.71%
Surplus(Deficit) (76,134)$ (76,135)$ (17,035)$ 52,251$
*May represents 8% of fiscal year 2021
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended May 31, 2020 *
Fiscal Year 2020
For the Month Ended May 31, 2019
DATE: 06/03/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:05:53 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 01PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.88 TOTAL ACCOUNT ACTIVITY 0.00 160.88 ENDING BALANCE 49,605.17 GRAND TOTAL 0.00 49,605.17 TOTAL DIFFERENCE 0.00 49,605.17
LIBRARY DIRECTOR REPORT—May 2020
Summary: We have continued to operate as a Virtual Library during this pandemic
providing library service as best, we can. Staff has returned to work in the building
effective June 3rd. Curbside Service begins June 4th.
.
Facilities Management- The back flow annual inspection was held. The Fire Inspection
will be conducted June5th which includes the elevator. Preventive Maintenance by RJ
O’Neil is scheduled in June. We had to place a service call to O’Neil when the weather
turned warm to turn on the chiller. We discovered that a part in the HVAC system in the
Telecommunications Room needed a replacement part as well. Everything is operational
and working well. Sneeze guards were ordered, and additional ones were ordered.
Gloves, masks, and cleaning supplies have been received. Maintenance staff are back in
the building working their regular shifts. Once we open to the public, we will need to
look at cleaning staff schedules.
Public Relations- Staff have been active in posting on Facebook, Twitter, Digital Board
and the media on library activities and library status. Twitter posts: 20 loved and 5
shared. We sent 300 postcards to our older library patrons with a handwritten note.
Virtual Programming- Continues with our regular groups meeting via Zoom. We will
have to decide soon how to continue into the Fall season with programming.
Children’s Virtual Programming- Children are kept active by the activities planned
and presented by Jennette Weiss.
Virtual Bingo (2) via Zoom 25 participants
Drop-in Story Times (4) 796 views, 50 likes
LEGO/building displays (Facebook) 7 participants
Summer Reading Program for Youth and Adults- Started June 1st virtually. Wandoo
software was purchased and installed for this program.
Adult Programs (Virtual) Total 46.
Pandemic Assistance- An additional 25 straps were made with the 3D Printer for YPL
staff to use.
Prairie Cat Meetings- Monitoring emails with status updates and member responses.
Staff – Held manager’s meetings and managers held department meetings via Zoom. A
few staff members have resigned due to relocations, retirements, etc. We will start
recruiting in the next month. Attended a webinar on the Pandemic by RAILS for trustees.
Managers have been actively sitting in on webinars throughout this pandemic season as
staff development for themselves.
Staff Study- Waiting for a few libraries to respond. Will contact them again.
Library Operations- Working on the Illinois Public Library Annual Report (IPLAR)
due at the end of this month. Provided the annual statistics and update on last year’s
goals and goals for the future to the City for their Annual Report. Completed the RAILS
Curbside Survey. Cleaned out office files. Worked with the managers to draft the
Curbside Service Procedures for the Board. Staff is busy creating signage for the
Curbside Pick Up. Throughout staff have been ordering library materials and processing
them. Kudos to the staff. Questions from the community have come in and have been
answered by staff promptly.
Friends- The Friends have cancelled their annual book sale for September and will be
rescheduled possibly during National Library Week. They also plan to have extended
lobby sales.
Google Grant: The managers and I decided not to apply for the Grant as it had to be
completed in June/July and this was too much to take on during this time.
E-book Use
Omni E-Book 1210 E-Audio 480 (330 Users)
E-Read IL 92 E-Book Audio 80 (52users)
Circulation Check Ins 641
New Patrons Added 10
New Items Added 413
YORKVILLE STATISTICS FOR FY21 PrairieCat
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 641 0 24 13 11 0 0 617 0 0 0 413 10
JUNE
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ATTENDANCE FY21
PATRON
COUNT
ADULT
PROG.
ADULT
PASSIVE
ADULT
VIRTUAL
PROG YA PROG
KIDS
PROG.
KIDS
PASS.
PROG
KIDS
VIRTUAL
PROG.
MAY 0
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
BORROWED
Detail Bill of Material Page 1 of 1
Project Name: SPD Negotiation No: D28L0409X0K3
General Order No: Alternate No: 0000
Dan Oswald 04/09/2020 10:34 AM
Item No. Qty Product Description Unit Quote Price Extended Quote
1 SURGE PROTECT &
PWR COND
Eaton SPD series120kA120/208VSTD+CntrNEM $1,471.68 $1,471.68
Catalog No SPD120208Y3N
Qty List of Materials
1 Eaton SPD series120kA120/208VSTD+CntrNEM
Total Quote Price $1,471.68
Eaton Selling Policy 25-000 applies.
All orders must be released for manufacture within 90 days of date of order entry. If approval drawings are required, drawings must be returned
approved for release within 60 days of mailing. If drawings are not returned accordingly, and/or if shipment is delayed for any reason, the price of the
order will increase by 1.0% per month or fraction thereof for the time the shipment is delayed.
Seller shall not be responsible for any failure to perform, or delay in performance of, its obligations resulting from the COVID-19 pandemic or any
future epidemic, and Buyer shall not be entitled to any damages resulting thereof.
Yorkville Public Library
To: Board of Trustees
From: Elisa Topper (on behalf of the Director & Management Team)
cc: File
Date: June 4, 2020
Re: Extension of Manager’s Vacation Time
The YPL Vacation Policy states that the Director and the Management Team must use their
vacation time before their anniversary each year. Due to the Pandemic, we were not able to use
time as our priority was keeping the Library functioning.
We are asking the Board for a one-time extension to extend our vacation deadline to the end of
this calendar year so that vacation time is not lost.
Yorkville Public Library
Tentative Reopen Plan (DRAFT—WORKING DOCUMENT) #2
Caveats:
• We do not know if we will receive clear public health guidance on this, or if we will have
to rely on the consensus of others in our profession.
• RAILS might dictate some of when we can actually implement planning, depending on
when they offer full-service. This may be up to 3 days for PCAT to be able to bring
patron services back up.
• This plan involves staff gradually coming back into the building to work. Good faith
attempts will be made to rotate the in-building staff so that all take turns working in-
building an appropriate number of hours.
• I am proposing that our Summer Reading Fine Amnesty start upon reopening and
continue for three months. First off, this will buy us a lot of good will among families
who may have suffered great financial hardship as a result of the COVID-19 crisis. It will
also alleviate cash handling concerns (discussed in phase 4).
Phase 1: Return of Materials
• Announce in the media that we are accepting materials back via our book drops. Media
can include KCR, WSPY, Facebook page, Website, e-Newsletter and the Digital Sign.
• Staff empty book drop daily wearing gloves and non-medical mask and put books in
sealable plastic bins. Label with the date.
• Quarantine materials for 3 days, then take them out, check in, and re-shelve. Remind
staff to wash hands after handling materials (post sign in book drop room as a
reminder).
• Consider the number of staff in the building per day and whether we want to stagger
shifts between our normal work hours (may be closed to the public), practicing social
distancing as recommended by public health officials.
• Develop procedures for circ desk staffing and social distancing.
• Reduced hours a possibility. Discuss staffing as to how to handle staff that only work
evening hours.
• Continue quarantining books for as long as advised during subsequent phases. Enforce
returning books in book drop and not bringing them into the building.
What must be in place before this phase begins:
• Stay at Home Order must be lifted for employees not in essential sectors to return to
work.
• Acquire adequate non-medical masks and gloves for staff. Research and advise staff on
best practices for glove use to avoid recontamination via gloves. Will be advised by
RAILS,
Phase 2: Curbside Pickup of Materials
• Patrons can pick up books already on hold in building. Staff will call patrons to let them
know they have materials waiting for them.
• Patrons can call to place holds for materials currently on -shelf in the library. Staff will be
on duty to answer phones, answer reference questions, pull materials, place and trap
holds. Place a limit on number of holds.
• Patrons who do not know what specific materials they want can have a reader ’s
advisory phone call with staff and staff can select materials for them.
• Patrons can call library when they are outside, and library staff will bring their materials
to their car, checked out in bags. Decide on whether to purchase plastic bags or use
Yorkville Tote Bags. Staff will wear gloves and non-medical masks.
• Patrons may request materials by voicemail or email if outside of our open hours and in
building staff will respond to these requests the next business day.
• All “pickup” type procedures are tentative. Consider a schedule of 1 hour in the am and
1 hour in the pm. A limit of 10 items would be picked up by the Meeting Room doors
alleviating patrons getting out of their cars.
• Pickup times will vary from traditional open hours. Only staff members who are
comfortable with masks and gloves will offer curbside, other staff members may bag
items and leave them in the Circulation Department for another member to take to
curbside.
• RAILS ILL boxes will remain “self-quarantined” for 24-72 hours. It is recommended for 24
hours for cardboard and 72 for plastic. Suggest to RAILS that the boxes be dated.
• Homebound deliveries can resume on a “no contact” basis (i.e., staff member will leave
plastic box of materials on covered area for drop off and pick up). Determine the
schedule for this service. This service is truly for someone that is “homebound” and not
physically able to come to the Library for service.
What must be in place before this phase begins:
• Acquire non-medical masks and gloves for staff working in the building.
• Purchase smaller, lightweight plastic containers possibly 48 small bins.
• Acquire plastic bags for delivering materials to patrons at their door.
• Create a curbside pickup sign.
Phase 3: Curbside Pickup of Interlibrary Loan Delivery Materials
• Move to this phase once RAILS reinstates delivery. RAILS will ensure uniformity of
materials for safe delivery.
• Patrons will now begin to place holds online in addition to phoning in requests.
• All other procedures remain as is phase 2.
Phase 4: Extremely Limited Walk-In Service
• Patrons may enter building to pick up holds, select materials, and for limited computer
use but will not be permitted to “loiter”. Create signage detailing social distancing and
determine how to enforce the number of people in the building and activities.
• Strongly consider grocery store model social distancing provisions, such as tape on the
floors for maintaining appropriate distance from service desk.
• Soft seating will be removed from public areas and toys will not be available to public.
• Computers will be placed in-service/out-of-service so that there is a 2computer gap
between users.
• Consider limiting computer use to 1 hour per day for anyone wishing to use a computer.
Change the software perimeters to take this into account.
• Suggest one individual per table.
• Patrons will be expected to wipe down self-check machines after using.
• Staff will wipe down service desks at intervals throughout the day.
• Staff will wipe down staff phones, computers, and mice with antiseptic wipes
throughout the day.
• Wipe down computers, mice, tables and chairs, door handles, handrails, elevator
buttons and the circ desk area frequently. Especially before leaving work.
• Marks on floor for social distancing while standing in line and for maintaining
appropriate distance from service desk.
• Fine amnesty will remove some necessity of cash handling. Override blocks and
postpone collections for individuals unable to pay for lost items for three months.
• Staff will wear gloves and non-medical masks. We will require that people wear a mask
while in the building.
• Determine procedures for dealing with patrons needing assistance on the computers.
• Consider implementing senior hours for service.
What must be in place before this phase begins:
• Acquire adequate non-medical masks and gloves for increased staff working in the
building.
• Determine reliable source for wipes and viable substitutes.
• Order and install Sneeze Guards at Circulation Desk.
• Set up procedures for staff monitoring and enforcement of social distancing.
• Develop a script for what staff will communicate to the public.
Override of blocks and postponement of collections must be handled through RAILS. Contact
PrairieCAT for procedural changes.
Phase 5: Less Limited Walk-In Service
• All the above, except that patrons will be allowed to remain in the building for extended
periods of time under the following condition s:
• Soft seating and toys will not be available to the public.
• One individual per table, with chairs spaced at least 6 feet apart.
• One person in small meeting room at a time.
• Patron will be expected to wipe down their table and chair after use. Determine how to
know if this was done.
What must be in place before this phase begins:
• Have a plan for staff monitoring and enforcement social distancing for people moving
around the library, especially children/teens.
Phase 6: Gradual Transition to Normal Walk in Service
• Gradually relax social distancing and cleaning routines and use of non-medical masks
and gloves, as advised by public health officials.
• Proportionally phase back in full staffing.
Phase 7: Gradual Transition to Normal Full Service
• When advised by public health officials, resume programming and scheduling of large
group meetings.
• At this point, resume full staffing levels in the building.
Summer Reading Considerations
Regardless of phase, online registration and logging of reading will be strongly encouraged.
• Email or phone registration will be implemented using Wandoo software.
• If summer reading occurs during a Curbside Pickup (Phase 2 or 3) phase:
• Participants can sign up by phone or online.
• Summer reading folders with instructions and logs and signup prizes (free book, t-shirt)
can be picked up curbside. If weather is nice, a curbside table can be set up for this
purpose.
• Families can place orders for materials online or by phone, including reader’s advisory
conversations where staff pick materials for the readers in the family.
• Summer reading logs will go from June 1st to July 31st.
If summer reading occurs during Limited Walk-In or Transition to Normal Walk-In Phase (Phase
4 or 5):
• Participants may also sign up at the Youth Services Desk, in addition to by phone or
online. They can pick up signup prizes and folders with instructions and logs at the Help
Desk.
• Families will still be encouraged to place orders online or by phone (including reader’s
advisory), but they can also come into the building and pick out their own books and can
pick up holds at the Circulation Desk.
• Weekly logs can be dropped off at the Youth Services Desk (but can still be distributed
and collected in multiples to prevent weekly visits unless they are needed to pick up
more reading materials.
If summer reading occurs during Transition to Normal Full Service (Phase 6):
We will offer a “bare bones” schedule of repeating weekly programs (approximately one per
age group) of the type that can be easily created by staff (Podcasts, videos). Until all clear is
given, larger gatherings may have to be on hold.
EFT:4/23/20