City Council Minutes 2009 12-22-09 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, ]KENDALL COUNTY, ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, DECEMBER 22, 2009
Mayor Burd called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Gilson Present
Werderich Present
Ward II Golinski Present
Plocher Present
Ward III Munns Present
Sutcliff Present
Ward IV Teeling Present
Spears Present
Also present: City Clerk Milschewski, City Attorney Orr, City Administrator/Interim Director of Park
and Recreation Olson, Finance Director Mika, Public Works Director Dhuse, Police Chief Martin,
Lieutenants Schwartzkopf and Hart, Community Development Director Miller, City Engineer Wywrot
and Public Relations Officer Spies
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COMMITTEE MEETING DATES
Public Works Committee Meeting: 6:30 p.m., January 19, 2010
City Hall Conference Room
Economic Development Committee: 6:30 p.m., January 5, 2010
City Hall Conference Room
Administration Committee Meeting: 6:00 p.m., January 21, 2010
City Hall Conference Room
Public Safety Committee Meeting: 6:00 p.m., January, 28, 20109
City Hall Conference Room
PRESENTATIONS
Presentation of Awards to Officer Bledsoe and Officer Hayes for Traffic Arrests
Mayor Burd and Chief Martin thanked and commended Police Officers Christopher Hayes and David
Bledsoe for service above and beyond the call of duty for their enforcement of seat belt, DUI and license
offenses. Lieutenant Hart presented statistics to the City Council. Officer Bledsoe had over 92 arrests
this year and Officer Hayes who has only been on traffic duty since June 2009 and had 75 arrests.
Presentation of Awards to Officer Kolowski, Officer Bledsoe, and Officer Hayes for Life Saving
Mayor Burd, Chief Martin and Lieutenant Hart thanked and commended Officers Timothy Kolowski,
David Bledsoe and Christopher Hayes for their life saving efforts on December 1, 2009. The officers
remained calm in a stressful event and provided peace of mind for the family involved. Lieutenant Hart
read from the patrol sergeant's commendation, "After witnessing these three officers during this event I
wish to express to you how proud I was to see these officers show their dedication and empathy to the
patient and the patient's family and what a positive reflection they were to the Yorkville Police
Department and the United City of Yorkville ".
The Minutes of the Regular Meeting of the Citv Council — December 22, 2009 — page 2
PUBLIC HEARINGS
None
CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Water Department Report for September 2009 (PW 2009 -113)
2. Water Department Report for October 2009 (PW 2009 -114)
3. IDOT Agreement — Route 34 / Sycamore Traffic Signal - approve extension of agreement
deadline to replace temporary signal with permanent signal to May 1, 2011. (PW 2009 -118)
4. Ordinance 2009 -79 - Amending City Code Title 6 — Traffic, Chapter 3 — Traffic Schedules
(Walsh Drive and Greenbriar Road) - authorize Mayor and City Clerk to execute (PW 2009 -122)
5. Fountainview Plat of Easement - authorize Mayor and City Clerk to execute (PW 2009 -124)
6. Temporary Roadway Closures - approve temporary roadway closures in Grande Reserve
subdivision and Kendallwood Estates subdivision, as presented (PW 2009 -126)
7. Grant of Permanent Trail Easement (Bristol Bay Lot 1678) - authorize Mayor and City Clerk to
execute (PW 2009 -128)
8. Resolution 2009 -55 - Repealing Resolution No. 2006 -101 and Implementing the Amended
Freedom of Information Act - authorize Mayor and City Clerk to execute (ADM 2009 -73)
9. Ordinance 2009 -80 Approving a Records Request Fee Schedule - authorize Mayor and City
Clerk to execute (ADM 2009 -74)
10. Ordinance 2009 -81 - Abating Special Service Area Taxes for Special Service Area No. 2003-
100 (Raintree Village Project) and Approving the Amended Special Tax Roll - authorize Mayor
and City Clerk to execute (CC 2009 -118)
11. Ordinance 2009 -82 - Abating Special Service Area Taxes for Special Service Area No. 2004-
104 (Central Grande Reserve) and Approving the Amended Special Tax Roll - authorize Mayor
and City Clerk to execute (CC 2009 -119)
12. Ordinance 2009 -83 - Abating Special Service Area Taxes for Special Service Area No. 2004-
106 (Total Grande Reserve) and Approving the Amended Special Tax Roll - authorize Mayor
and City Clerk to execute (CC 2009 -120)
13. Ordinance 2009 -84 - For the Amended Levy and Assessment of Taxes for the Fiscal Year
Beginning May 1, 2010 and Ending April 30, 2011 in and for the United City of Yorkville
Special Service Area No. 2004 -201 (Fox Hill Subdivision) - authorize Mayor and City Clerk to
execute (CC 2009 -121)
14. Ordinance 2009 -85 - For the Amended Levy and Assessment of Taxes for the Fiscal Year
Beginning May 1, 2010 and Ending April 30, 2011 in and for the United City of Yorkville
Special Service Area No. 2006 -119 (Sunflower Estates Subdivision) - authorize Mayor and City
Clerk to execute (CC 2009 -122)
Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman
Golinski; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes -8 Nays -0
Golinski -aye, Werderich -aye, Plocher -aye, Spears -aye,
Munns -aye, Spears -aye, Gilson -aye, Teeling -aye
PLAN COMMISSION /ZONING BOARD OF APPEAL
Ordinance 2009 -86 Granting a Sign Variance at 382 E. Veteran's Parkway
(Sunfield's Restaurant)
ZBA 2009 -04
Director Miller reported that the petitioner is requesting a 16- square -foot sign to replace the current sign.
The Zoning Board of Appeals held a public hearing and they recommended approval of the request.
Mayor Burd entertained a motion to approve an ordinance approving a variance in area for a free standing
business sign for Sunfield's Restaurant as presented and authorize the Mayor and City Clerk to execute.
So moved by Alderman Spears; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Spears -aye, Plocher -aye, Werderich -aye,
Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye
The Minutes of the Regular Meeting of the Citv Council — December 22, 2009 — page 3
MINUTES FOR APPROVAL
Mayor Burd entertained a motion to approve the minutes of the City Council meetings of November 10,
2009 and November 24, 2009. So moved by Alderman Werderich; seconded by Alderman Plocher.
Alderman Spears noted a correction on page 6 of the November 10, 2009 minutes under the Director of
Public Works Report. She indicated that she suggested that the leave pickup signs should indicate that
residents should not place leaves in the street.
Motion approved as corrected unanim ously by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board
Report dated December 15, 2009 totaling the following amounts: checks in the amount of $1,575,136.18
(vendors); $305,461.81 (payroll period ending 12/5/09); for a total of $1,880,597.99; seconded by
Alderman Munns.
Alderman Spears had a question concerning page 25 — Waterpro RI Waterman Properties — Grande
Reserve Court Order in the amount of $22,988.77. She noted that this was addressed by Director Mika's
memo however the court order was not attached as indicated. Director Mika explained that this was
overlooked and she would get a copy to the City Council.
Mayor Burd commented that there had been numerous questions about the Holiday Under the Stars
Event which was presented by the Community Relations Department. She stated that the event was
funded by donations and it had a $2,600.00 profit. Any bills against the event will be paid through
income from rides and donations. She thanked the sponsors and noted that no more bills for the event
will be coming through this year.
Motion approved by a roll call vote. Ayes -8 Nays -0
Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye,
Werderich -aye, Teeling -aye, Golinski -aye, Gilson -aye
i
REPORTS
MAYOR'S REPORT
Green Update
(CC 2009 -111)
Mayor Burd stated that she asked Jackie Dearborn from the Engineering Department to be the liaison to
the Green Committee and asked her to give the City Council an update as to what the committee is doing.
Mrs. Dearborn reported that the committee meets the fourth Monday of the month. At last month's
meeting they started to plan for the Environmental Fair to be held on March 6, 2010 at the Rec Center. A
grant has also been submitted DECEO for recycling bins for the city's parks. It is a $6,000.00 grant with
a 10% match from the Park Department. Mayor Burd added that the Environmental Fair was very
successful last year and she recommended people mark their calendar for this year's event.
Ordinance 2008 -87 For the Levy and Assessment of Taxes for the
Fiscal Year Beginning May 1, 2010 and Ending April 30, 2011
(CC 2009 -123)
Mayor Burd entertained a motion to approve an ordinance for the Levy and Assessment of Taxes for the
Fiscal Year Beginning May 1, 2010 and Ending April 30, 2011 and authorize the Mayor and City Clerk
to execute. So moved by Alderman Werderich; seconded by Alderman Plocher.
Alderman Gilson commented that the city and county taxes are too high so he could not vote for any
measure that would increase them further.
Alderman Spears reported that she received an email from Dr. Engler regarding the anticipated School
District tax increase. He indicated that the area could see a 2-4 % increase next year. She felt that if the
city and School District kept increasing the taxes the city would lose business.
Motion approved by a roll call vote. Ayes -5 Nays -3
Spears -nay, Plocher -aye, Werderich -aye, Golinski -nay,
Teeling -aye, Gilson -nay, Sutcliff -aye, Munns -aye
The Minutes of the Regular Meeting of the Citv Council — December 22, 2009 — page 4
Ordinance 2009 -88 Approving a First Amendment to the Redevelopment Agreement
for the Downtown Redevelopment Project Area
(Bridge Street Development)
(CC 2009 -124)
Mayor Bard entertained a motion to approve an ordinance approving a First Amendment to the
Redevelopment Agreement for the Downtown Redevelopment Project Area (Bridge Street Development)
and authorize the Mayor and City Clerk to execute. So moved by Alderman Werderich; seconded by
Alderman Sutcliff.
Mayor Bard noted that this was an amendment to the agreement with Paul Daniels to tear down the old
hotel at the comer of Hydraulic and Route 47. The deteriorating building, along with the small red
building next to it, were to be removed by December 31, 2009 however the demolition has been delayed
due to the utilities have not been turned off.
Alderman Golinski noted that there was a discrepancy with the dates between Director Miller's memo
and the ordinance. Director Miller explained that Mr. Daniel's asked that the date be extended to
December 31, 2009 however Director Miller suggested a longer period of time to allow for weather or
utility delays. He apologized for not changing the date in his memo.
Motion approved by a roll call vote. Ayes -8 Nays -0
Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye,
Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye
Ordinance 2009 -89 Authorizing the Execution of an Amended Intergovernmental Agreement
Between the United City of Yorkville and the County of Kane
(CC 2009 -125)
Mayor Bard entertained a motion to approve an ordinance authorizing the execution of an Amended
Intergovernmental Agreement between the United City of Yorkville and the County of Kane and
authorize the Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman
Golinski.
Alderman Werderich stated that he was abstaining from the vote since he works for Kane County.
Motion approved by a roll call vote. Ayes -7 Nays -0 Abstains -1
Werderich- abstain, Golinski -aye, Teeling -aye, Gilson -aye,
Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye
Authorization for Emergency Repairs to Well 9
(CC 2009 -126)
Mayor Bard entertained a motion to authorize staff to authorize emergency repairs to Well 9. So moved
by Alderman Plocher; seconded by Alderman Werderich.
Director Dhuse explained that a coupler by the check value failed, the motor fell into well and now the
motor is out for repair. Mayor Bard noted that this is the second time this has happened and the cost for
the repair has been submitted to the insurance company. Director Dhuse added that this previously
happened to Well 47 but the insurance company denied the claim which is being appealed.
Alderman Spears noted that the was no dollar amount specified in the motion and Director Dhuse
explained that last time the dollar amount was specified and the cost was more so the repairs were delayed
until the additional cost was approved.
Motion approved by a roll call vote. Ayes -8 Nays -0
Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye,
Munns -aye, Spears -aye, Plocher -aye, Werderich -aye
Senior Center Update
(CC 2090 -127)
Mayor Bard reported that Northeastern Illinois Area Agency on Aging (NEIL) did not provide funding
for the Salvation Army lunches so they will no longer be providing meals after December 2009. Senior
Services will take over lunches on Tuesday, Wednesday and Friday and Oswego will provide them on the
other days. Ten to twelve seniors were eating meals at the Beecher Center so Senior Services will begin
serving lunch on January 1, 2010. Mayor Bard has asked Betty 4994# from Senior Services will be in
charge of the Senior Ad hoc Committee. Also on the committee will be City Secretary Bonnie Olsem,
Community Relations Officer Spies and Rita Feltes from the library. Their first meeting will be the
The Minutes of the Rezular Meetine of the Citv Council — December 22, 2009 — uagg 5
middle of January 2010 and they will be working on renewing the lease for the Beecher Center, additional
activities for seniors and funding. Mayor Burd commented that she was sorry to see the Salvation army
go but without funding the program has to end.
CITY COUNCIL REPORT
No report.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
Director Mika reported that the November 7, 2009 special City Council meeting pay was not included in
elected official's paycheck. This will be on the next check in January 2010. Alderman Gilson noted that
he was forfeiting the pay for the meeting.
CITY ENGINEER'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse asked everyone to be aware of the snow plows. They are unable to go as fast or stop as
quick as car. He advised drivers to use caution around the plows. Alderman Munns asked that if the
snow could be plowed into the center of cul -de -sacs in the Fox Hill Subdivision and then pushed
somewhere other than at the entrance of the bike path. Alderman Gilson added if there was a way for the
plows to angle the blase so that snow does not get piled in the driveways of houses on a cul -de -sac.
Director Dhuse stated he would check into the Fox Hill issue and that the plows could angle another way
but it would cause the driver to make an extra pass over the streets and this would slow removal down.
CHIEF OF POLICE'S REPORT
Chief Martin reminded everyone that the 2" snow fall ordinance was in effect. Recently four cars have
been towed and seventeen received citations. Cars should be removed from the streets after two or more
inches of snow falls. Director Dhuse added that there is another problem; people are shoveling the snow
into the streets. This is also violates an ordinance and the police will cite offenders.
DIRECTOR OF PARKS & RECREATION'S REPORT
Interim Director of Park and Recreation Olson reported that the Park & Recreation Department will be
hosting an open house on January 9, 2010. People can sample Rec Center classes during the event and
the new enrollment fee will be waived for anyone registering for classes.
COMMUNITY DEVELOPMENT DIRECTOR REPORT
Director Miller reported that this will be his last meeting with the United City of Yorkville as his last day
is January 8, 2010. He stated that it has been an honor and privilege to serve the city
COMMUNITY RELATIONS OFFICER'S REPORT
No report.
COMMUNITY & LIAISON REPORT
Metro Mayors Caucus
Mayor Burd reported that she attended the Metro Mayors Caucus meeting on December 14, 2009. She
made her fist is serving on a committee which is looking at the best delivery of services such as police,
fire, public works, etc. to the community. They received a grant to investigate this and the members are
coordinating efforts.
I
i
The Minutes of the Regular Meeting of the Citv Council — December 22. 2009 — page 6
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Ordinance Amending the Code of Ordinances to Provide for the Regulation of Illicit
Discharges and Connections to the Municipal Separate Storm Sewer System
First Reading
(PW 2009 -121)
Alderman Plocher reported that this is the first reading of the ordinance.
Windett Ridge Unit 1— Partial Acceptance and Bond Reductions
(PW 2009 -125)
A motion was made by Alderman Plocher to approve the Windett Ridge Unit 1— Partial Acceptance and
Bond Reductions; seconded by Alderman Munns.
Alderman Gilson stated that he received a letter from the Windett Ridge HOA which he read to the City
Council (see attached). He objected to reducing the bonds without surety that work will be completed.
Residents are being assessed for punch list items and he felt that the reduction is a mistake. Alderman
Gilson expressed his concern that the city does not have enough surety to having the punch list
completed.
Alderman Werderich noted that the City Council was not voting on punch list items so this does not play
into what is on the table.
Mayor Burd stated that there is still $360,000.00 to cover punch list items. She stated she received emails
from concerned residents and noted that the city cannot control the costs being passes on to residents
under their HOA; this is between the HOA and homeowners. She stated staff is looking into the HOA
and working with the Bank of America however the HOA is a private agreement.
Motion approved by a roll call vote. Ayes -6 Nays -2
Gilson -nay, Sutcliff -aye, Munns -aye, Spears -nay,
Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye
Prairie Meadows — Final Acceptance
(PW 2009 -127)
A motion was made by Alderman Plocher to approve Prairie Meadows — Final Acceptance; seconded by
Alderman Sutcliff.
Alderman Gilson asked if the city received the check for $54,600.00 for the Kennedy Road frontage. City
Engineer Wywrot stated that the city did not receive it. Alderman Gilson stated that the HOA letter
mentions the installation of sidewalks however this was included on the punch list. Mr. Wywrot stated
the sidewalk work was done when temporary sidewalks where being discussed. Staff felt that an
aggregate would be used to see how it would work. Alderman Gilson asked if there were any sidewalks
to be completed and Mr. Wywrot stated there were. Alderman Gilson objected to the reduction when
punch list items have not been completed. He stated he did not want anything left to chance due to the
economy.
Mayor Burd asked Mr. Wywrot if he was comfortable that enough funds were left to cover items and Mr.
Wywrot stated he was because there was still $660,000.00 left to cover warranty work and incomplete
punch list items.
Alderman Teeling noted that the motion as written but not read by Alderman Plocher indicates that the
reduction is subject to the punch list items being done. She clarified that the bond would not be reduced
until the items were complete. Mr. Wywrot stated that an acceptance letter will not be sent out until the
items are done and the check for the frontage is received
Alderman Gilson questioned what incentive there would be for a developer to complete work after the
bonds are reduced. He stated that it is impossible to know which plants will die, which roads may buckle,
etc.
Motion approved by a roll call vote. Ayes -6 Nays -3
Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye,
Werderich -nay, Golinski -aye, Teeling -aye, Gilson -nay
The Minutes of the ReLyular Meeting of the Citv Council — December 22, 2009 — page 7
Bristol Bay Units 1, 2, & 6 — Final Acceptance and Bond Adjustments
(PW 2009 -129)
A motion was made by Alderman Plocher to approve the acceptance of the public improvements in
Bristol Bay Units 1, 2, and 6 for ownership and maintenance and authorize reduction to the Armor
Assurance Co. Bond #ARM10687 in an amount not to exceed $5,708.23, authorize increase to Armor
Assurance Co. Bond 4ARM10350 in an amount not to exceed $277,820.00, authorize reduction to Safeco
Insurance Co. Bond 46544060 in an amount not to exceed $11,489.89, authorize reduction to Armor
Assurance Co. Bond #ARM10688 in an amount not to exceed $4,086.77, authorize increase to Armor
Assurance Co. Bond 9ARM10351 in an amount not to exceed $25,969.37, authorize reduction to Safeco
Insurance Co. Bond 96544061 in an amount not to exceed $9,223.92, authorize reduction to Armor
Assurance Co. Bond #ARM10692 in an amount not to exceed $7,495.09, authorize increase to Armor
Assurance Co. Bond #ARM10355 in an amount not to exceed $88,604.21, authorize reduction to Safeco
Insurance Co. Bond 46544065 in an amount not to exceed $12,546.37, subject to one -year warranty
period, receipt of satisfactory Bills of Sale, receipt of a satisfactory bond in the amount of $171,600 to
extend Bertram and Bristol Bay Drives, receipt of satisfactory warranty bonds in the amounts listed
above, completion of Unit 1 and 2 punch lists during the one -yeas warranty period, and verification that
the developer has no outstanding debt owed to the city for this development; seconded by Alderman
Golinski.
Alderman Gilson stated that he had the same objection with this reduction as the previous reductions
Alderman Werderich stated that he agreed with Alderman Gilson that the lack of a reduction provided
motivation to the developer to get punch list items done
Motion approved by a roll call vote. Ayes -6 Nays -3
Munns -aye, Spears -nay, Plocher -aye, Werderich -nay,
Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT,
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
City Property Insurance Proposal
(ADM 2009 -71)
A motion was made by Alderman Sutcliff to authorize entering into a one year property insurance
agreement with Travelers Insurance in an amount not to exceed $307,925.00 and authorize a broker
service fee in an amount not to exceed $19,500.00; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -7 Nays -0 Present -1
Spears -aye, Plocher- present, Werderich -aye, Golinski -aye,
Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye
ADDITIONAL BUSINESS
Senior Service Associates Donations
Alderman Sutcliff suggested putting requests for donations for the Senior Services Associates on water
bills. Mayor Burd noted that this was done in the past for the Kendall County Food Pantry. She
suggested that it be discussed finther at the next Administration Committee meeting.
Staff Furloughs
City Administrator Olson reported that administrative staff would be on furlough the week after
Christmas. The Public Works and Police Departments will still be open
Salvation Army
Alderman Spears explained that the Northeastern Illinois Area Agency on Aging (NEIL) denied the
Salvation Army Golden Diners grant request because there can be only one Title III meal program per
county. Oswego completed and updated their grant paperwork and was the recipient of the grant. The
Salvation Army never informed NEIL of their deficit until after a grant was given out to Oswego. She
felt there may have been a communication problem. She explained that NEIL is suffering from a lack of
state funds and is operating on federal funds which cannot be used on state operations.
The Minutes of the Regular Meeting of the Citv Council — December 22. 2009 — nage 8,
Thank You
Alderman Werderich thanked the elected officials for their service over the past year and he also thanked
the staff. Mayor Burd stated that the City Council and staff put in a hard year's work and she hoped
everyone would work together next year. She hoped the coming year would be better financially.
EXECUTIVE SESSION
Mayor Burd entertained a motion to go into Executive Session for the purpose of the appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of the public
body or legal counsel for the public body, including hearing testimony on a complaint lodged against an
employee of the public body or against legal counsel for the public body to determine its validity. So
moved by Alderman Werderich; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -8 Nays -0
Spears -aye, Sutcliff -aye, Werderich -aye, Teeling -aye,
Golinski -aye, Gilson -aye, Munns -aye, Plocher -aye
The City Council entered into Executive Session at 8:05 p.m.
The City Council returned to regular session at 8:19 p.m.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded
by Alderman Gohnski.
Adjournment of the meetings was unanimously approved by a viva voce vote.
Meeting adjourned at 8:20 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
I
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REGULAR CITY COUNCIL MEETING
December 22, 2009
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Memorandum
EST 1836 To: City Council
_ From: Susan Mika, Finance Director
-C -� CC: Mayor Burd; Bart Olson, City Administrator
p Cw n a Scai Date: December 22, 2009
Kam Subject: Bill List Questions
<CE ��•
Listed below are the responses to questions from the December 22, 2009 bill list:
1. Page 10: Fox Valley Trophy & Awards. $194.00 — Community Relations — Holiday
Under the Stars —16 Plaques Please explain who received the plaques
Response: The plaques were given to our sponsors for Holiday Under the Stars
who achieved a certain level of sponsorship. The plaques came out of the funds
from the sponsorships for Holiday Under the Stars.
2. Page 17: Nelson Enterprises. $324.00 Community Relations - November Event —
Advertising. Please idewi& the c'l'an! advertised.
Response: In this case the advertising was for Holiday Under the Stars. In
October the advertising was for the Share and Care Recycling day. The WSPY
contract covers all city events including Hometown Days, Holiday Under the
Stars, National Night Out, the Environmental Fair etc.
3. Page 19: Kathleen Field Orr. The three TIF matters @ $185.00 each.
Is this an annual administration fee? What is Kathy's service for the
administration fees?
Response: An opinion letter from an attorney is needed for the annual TIF
reports. The attorney is required to review the report completed by the City and
then write an opinion letter to be filed with the report with the Illinois State
Comptroller's Office.
4. Page 24: VISA. $161.15. Springfield trip, gas & meals.
Who attended this trip? What was the pu1110se of the trip? Did an organizatioii
spoll'sor the trip?
Response: Srgt Groesch, Maria Spaeth, Glory Spies and the Mayor went down to
Springfield. They took two cars; the Mayor drove her own and Barry drove. The
Mayor had to meet with the head of the IDNR to talk about our boat ramp and
then meet up with the others for the Hometown Award presentation.
5. Page 25: Community Relations. $173.87. Candy & Gift - Holiday Under the
Stars. Please provide details.
Response: The candy was for Santa to give out during Holiday Under the Stars.
The candy was paid for out of the funds from the sponsorships for Holiday Under
the Stars. The gift card was for was for Santa who provides his services for free every
year. The gift card was paid for out of the funds from the sponsorships for Holiday Under
the Stars.
6. Page 25: RI Waterman Properties. $22,988.77. Grande Reserve Court Order.
Please provide details.
Response: A copy of the court order is attached. This is for the Grande Reserve
recapture agreement that the City owes $827,595.72. This is an agreed monthly
payment amount until paid in full.
7. Also (prior to the City Council meeting) will Council receive specific itemized
coverage of current property insurance coverage by IML; or, a copy of the current
itemized policy, as requested during the Administration, Committee meeting?
Response: This will be handed out shortly before the City Council meeting.
8. Page 12 - Kendall County Record, Community Relations Display Ad for Holiday
Under the Stars - Can you please verify that this was paid for by revenues and or
sponsorship dollars and explain why the ad total was $143.05, but the vendor total
was $265.12 w/o explanation of the other $122.07?
Response: There are other expenses paid out to Kendall County Record that are
listed above the Community Relations expense. These expenses are included
within the vendor total.
9. Page 24 — Visa — Community Relations Gift Card — Please detail what event this
card was for and to whom it was presented?
Response: This was a gift card that was purchased and awarded for the shop
Yorkville campaign.
If you have any questions or concerns, please do not hesitate to contact me.
Windett Ridge Community Association
November 30, 2009
Dear linden Ridge Homeowners:
A summary of the 2010 Association operating budget is on the reverse side for your records. All
aspects of the budget have been scrutinized. The budget provides for the maintenance of the
common areas and amenities, and other association requirements (audit, legal, insurance,
management fee). The largest component of the 2010 budget is for landscape maintenance of the
entries and storm water management areas. The other main component is an allowance for
"d3iuo= et land— 1116. ' - line item has been added to address carrespondencc from the United
City of Yorkville that the trail around the naturalized detention area requires repair. ^
The necessary expenditures require an annual assessment of $340.24, available to be paid in two
payments of $170.12. It is our belief that the assessment will decrease as additional occupancies are
realized. The collection of assessments is vital to the operation of our Association. Failure to timely
collect assessments compromises our cash flow and impedes our ability to carry out our
responsibilities to administer the Association including the preservation and enhancement of
property values.
If you have any questions, please contact Gina Cashman with roster /Premier at 815 -886 -6241 or
gcashman@fosterprenuer.com.
Suuerely,
Windett Ridge Board of Directors.
Windett Ridge
2010 Budget
Expenses, 2010
7801 Entry and Landscape Maintenance 514,000.00
7802 Landscape Additional 110,000.00
Weland / walking path repairs per City punchlist dated 7/7/09.
7201 Electric 51,000.00
Monument and Irrigation
7803 Irrigation X300.00
Start -up/ \K'interizabon /Nia.inrenance /water charge
8501 Office Expenses y1 o 00
8505 Audit $125
I
8504 Legal $500.00
Correspondence, delinquencies, etc.
8606 Insurance32,600.00
Liability, Fidelity, DR(<)
8502 Management Fee 56,000.00
Total Expenses $35,725.00
Annual Assessment $340.24
(Based on acrual 105 Units)
Setni- Annual Assessment $170.12