Public Works Committee Minutes 2020 05-19-20Page 1 of 2
APPROVED 6/16/20
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, May 19, 2020, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
Note: Due to the Covid-19 pandemic, this meeting was held in accordance with Governor Pritzker's
Executive Order 2020-07, extended by Executive Order 2020-33. This Order encourages social
distancing by allowing remote attendance.
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher -remote Alderman Chris Funkhouser-remote
Alderman Ken Koch-remote Alderman Seaver Tarulis-remote
Other City Officials
City Administrator Bart Olson, in-person Assistant City Administrator Erin Willrett-remote
Public Works Director Eric Dhuse-remote Engineer Brad Sanderson, EEI-remote
City Clerk Lisa Pickering-remote
Other Guests: None
The meeting was called to order at 6:01pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: February 18, 2020
The minutes were approved as presented on a motion by Mr. Tarulis, second by Mr. Frieders and
approved by unanimous voice vote
New Business:
1. PW 2020-30 Water Department Reports for January, February and March 2020
Public Works Director Dhuse said these are the usual reports and that average use dipped to 70 gallon
per person in January. Reports were approved by unanimous voice vote and will move forward to City
Council for approval and submittal to IEPA.
2. PW 2020-31 Supplemental MFT Resolution for Bulk Rock Salt
Mr. Dhuse said this is the yearly bid and the city is now part of this program and must take 80% of the
bid. He bid on 1,600 ton and the city must take 1,280 ton as the minimum. At $100 per ton, the total
would be $122,800 which was approved by unanimous voice vote.
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3. PW 2020-32 IDOT – Right-of-W ay Conveyance - .095 Acres of Lane at 1975 N. Bridge Street
Mr. Dhuse said this pertains to the Countryside lift station parcel and IDOT needs a small strip of land
for the expansion project. The amount to be paid to the city is about $8,600. Approved unanimously
on a voice vote.
4. PW 2020-33 Mill Road Project – Agreements with BNSF
Engineer Sanderson said all three agreements have now been obtained from the railroad. The first is
the physical crossing agreement, 2) ICC stipulated agreement including safety improvements needed,
ICC will fund approximately 95% of the cost and 3) the easement agreement for Mill Road as it crosses
the BNSF property. The cost to the city will be about $33,000, much less than anticipated. The
developer of Grande Reserve, Avanti, will be paying for most of the project costs. The city attorney
has reviewed the agreements and an updated memo regarding the easement has been received. The
committee unanimously agreed to move this matter forward to City Council.
5. PW 2020-34 Rebuild Illinois Grants Program Potential Applications
An additional grant program has been announced in relation to the current pandemic. This is a fast-
track attempt to provide jobs for regional economic development. Two local projects under
consideration are for extended utilities to Eldamain and updated sewer connections. Another potential
project is painting of the water towers. Mr. Olson commented that the city hopes to lighten the burden
on the general fund. Applications will be submitted for the projects before the June 30th due date.
There is no risk to the city and no match is required, though Mr. Olson commented the state would
probably prefer a 50/50 match. This proposal will move forward.
Old Business: None
Additional Business: None
There was no further business and the meeting was adjourned at 6:14pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker, remote attendance