The URL can be used to link to this page

City Council Packet 2020 06-23-20 AGENDA CITY COUNCIL MEETING Tuesday, June 23, 2020 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2020-36 Raintree Village Unit 1, Lot 4 – Plat of Easement – authorize the City Administrator, City Clerk, and City Engineer to execute 2. ADM 2020-41 Treasurer’s Report for May 2020 3. ADM 2020-44 Required Reporting to Municipality by Yorkville Police Pension Board Minutes for Approval: 1. Minutes of the Regular City Council – June 9, 2020 Bill Payments for Approval from the Current Bill List: Payments total these amounts: $ 401,718.86 (vendors – FY 20) $ 615,704.41 (vendors – FY 21) $ 391,559.58 (wire payments) $ 364,171.24 (payroll period ending 6/12/20) $ 1,773,154.09 (total) Mayor’s Report: 1. CC 2020-49 Ordinance Authorizing the Mayor to Act in Civil Emergencies United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda June 23, 2020 Page 2 Public Works Committee Report: 1. PW 2020-21 Ordinance Establishing Special Service Area Number 2020-1 (Lot #1 – 4100 N. Bridge Street) (Gas N Wash Backup SSA) 2. PW 2020-35 Resolution Authorizing the Expenditure for SCADA Upgrades Through Metropolitan Pump Company, Romeoville, Illinois, in the Amount Not to Exceed $67,000. 3. PW 2020-37 Resolution Authorizing the Repair of Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessel 4. PW 2020-38 Risk and Resilience Assessment and Emergency Response Planning – Water Utilities – Professional Services Engineering Agreement Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2020-38 Resolution Authorizing the Contingent Rescission of the Notice of the Termination of its Participation in the Southwest Fox Valley Cable and Telecommunication Consortium Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 2. CC 2020-52 FY 21 Budget Update Additional Business: Citizen Comments: Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 2. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. Adjournment: City Council Agenda June 23, 2020 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: July 15, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: July 7, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: July 2, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: July 21, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, June 23, 2020 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARINGS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-36 Raintree Village Unit 1, Lot 4 – Plat of Easement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2020-41 Treasurer’s Report for May 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2020-44 Required Reporting to Municipality by Yorkville Police Pension Board □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – June 9, 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-49 Ordinance Authorizing the Mayor to Act in Civil Emergencies □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-21 Ordinance Establishing Special Service Area Number 2020-1 (Lot #1 – 4100 N. Bridge Street) (Gas N Wash Backup SSA) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2020-35 Resolution Authorizing the Expenditure for SCADA Upgrades Through Metropolitan Pump Company, Romeoville, Illinois, in the Amount Not to Exceed $67,000. □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2020-37 Resolution Authorizing the Repair of Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessel □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2020-38 Risk and Resilience Assessment and Emergency Response Planning – Water Utilities – Professional Services Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2020-38 Resolution Authorizing the Contingent Rescission of the Notice of the Termination of its Participation in the Southwest Fox Valley Cable and Telecommunication Consortium □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-52 FY 21 Budget Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Consent Agenda #1 Tracking Number PW 2020-36 Raintree Village Unit 1, Lot 4 – Grant of Easement City Council – June 23, 2020 PW 06-16-20 Moved forward to CC consent agenda. PW 2020-36 Majority Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department Lennar has requested an easement based on a discovery from an ALTA survey that was performed. The survey revealed that an existing sidewalk exceeded the current easement. To fully contain the existing sidewalk, an additional easement needs to be granted. The attached Grant of Easement document has been reviewed and found acceptable. Staff is in support of acceptance of the easement document. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: June 9, 2020 Subject: Raintree Village, Unit 1, Lot 4 – Grant of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number ADM 2020-41 Treasurer’s Report for May 2020 City Council – June 23, 2020 ADM 06-17-20 Moved forward to CC consent agenda. ADM 2020-41 Majority Approval Rob Fredrickson Finance Name Department May Revenues YTD Revenues Revenue Budget % of Budget May Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 883,025$ 883,025$ 16,933,486$ 5% 1,091,904$ 1,091,904$ 16,898,632$ 6%Special Revenue Funds15 - Motor Fuel Tax 265,772 265,772 813,861 33% 6,149 6,149 1,117,462 1%79 - Parks and Recreation 156,219 156,219 2,187,300 7% 181,326 181,326 2,556,762 7%72 - Land Cash 1,899 1,899 33,858 6% 5,290 5,290 240,287 2%87 - Countryside TIF - - 153,965 0% 51,530 51,530 222,486 23%88 - Downtown TIF - - 76,000 0% 3,415 3,415 306,052 1%89 - Downtown TIF II - - 25,000 0% - - 22,500 0%11 - Fox Hill SSA - - 16,034 0% - - 37,326 0%12 - Sunflower SSA - - 20,363 0% - - 20,326 0%Debt Service Fund42 - Debt Service 26,669 26,669 323,225 8% - - 323,225 0%Capital Project Funds25 - Vehicle & Equipment 13,553 13,553 448,823 3% 6,031 6,031 651,794 1%23 - City-Wide Capital 67,372 67,372 1,335,670 5% 71,970 71,970 1,628,147 4%Enterprise Funds *51 - Water 75,666 75,666 4,652,087 2% 190,120 190,120 5,828,132 3%*52 - Sewer 28,407 28,407 1,817,867 2% 73,137 73,137 2,286,552 3%Library Funds82 - Library Operations 6,914 6,914 1,647,343 0% 83,048 83,048 1,664,378 5%84 - Library Capital 3,516 3,516 50,500 7% - - 75,500 0%Total Funds 1,529,010$ 1,529,011$ 30,535,382$ 5% 1,763,918$ 1,763,918$ 33,879,561$ 5%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending May 31, 2020Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number ADM 2020-44 Required Reporting to Municipality by Yorkville Police Pension Board City Council – June 23, 2020 ADM 06-17-20 Moved forward to CC consent agenda. ADM 2020-44 See attached memo. Rob Fredrickson Finance Name Department Please see the attached “Required Reporting to Municipality by the Yorkville Police Pension Board”. Information for this “required report” is derived from the Actuarial Valuations for the Fiscal Year Ended 2019 as prepared by the City’s actuary, MWM Consulting Group (Column 1 – please see Exhibit A for full report) and by the Illinois Department of Insurance (IDOI) Public Pension Division (Column 2 – please Exhibit B for full report). There are three primary differences between the two valuations including: the actuarial funding methods used; the investment rate of return; and the funding target. The City’s actuary uses the Entry Age Normal Funding Method, as required by the Governmental Accounting Standards Board (GASB). The State uses the Projected Unit Credit funding method. For investment rate of return, the City uses a rate of 7%, which is based on the historical rates of return for the Yorkville Police Pension Fund. The State uses an investment return rate of 6.50%, which is based on assumed expectations for all Police Pension Funds (i.e. Article 3 Pension Funds) throughout Illinois, excluding Chicago. Pursuant to the Funding Policy, the City’s funding target is 100%, in comparison with the State’s target of 90% funding by the year 2040. The attached “required report” summarizes various financial, investment and annuitant information associated with the Yorkville Police Pension Fund. Highlights from the report are discussed below and will focus on the City’s actuarial valuation numbers (1st column) unless specified otherwise.  Section 1 shows total fund assets, valued at $10,501,652 – which is a 11.94% increase over the previous year.  Section 2 identifies estimated receipts (revenues) from employee and employer (i.e. City) contributions for FY 2021, for a total of $1,469,088.  Section 3(b) is important from the City’s perspective because it tells us the recommended funding requirement for the Pension Fund, currently calculated at $1,226,371. This amount, along with an additional $4,233 to cover the full interest cost of the unfunded liability, was the exact amount ($1,230,604) levied for the Police Pension Fund during the 2019 tax levy process. This represents an increase of $119,120 (10.7%) in comparison to the actuarial determined contribution amount for 2018 of $1,111,484. The reasons for this increase are as follows: o As we get closer to the year 2040, there is less time to spread out the remaining costs associated with the unfunded liability (i.e. the amortization period is shrinking each year). o Normal cost continues to increase, as each year of additional service by current employees generates additional pension benefits. o The actual Changes in actuarial assumptions pertaining to mortality; and retirement and termination rates based on the most recent experience study conducted by the Illinois Department of Insurance. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: June 10, 2020 Subject: Required Reporting to Municipality by Yorkville Pension Board This will be the eighth year in a row that the City has either met or exceeded the actuarial funding recommendation.  Section 4 identifies income received from the investment of Fund assets, as well as the projected and actual rates of return for the Pension Fund’s investments for the current and preceding fiscal year. Sections 5 and 6 summarize the number of active employees and the amounts paid to annuitants (pensioners).  Section 7 shows the funding ratio of the Fund (47.1%), which is calculated by dividing total assets of $10.4M by the total accrued liability of $22.1M. Section 8 shows the unfunded accrued liability amount (difference between total assets and the accrued liability) of $11,600,871, which is an increase of 9.7% over the previous year’s amount of $10,574,654.  Section 9 has to do with the statutory limits imposed on the Fund regarding the percentage of total assets invested in equities. As you may recall, in September 2018 the Pension Fund exceeded $10 million in total assets, which allowed the Fund to increase the percentage of assets invested in equities to 65% of the total portfolio (45% was the previous statutory limit for Funds under $10 million). As shown on page 7 of the MWM Actuarial Valuation, the Funds assets were allocated as follows: 64% equities (includes mutual funds); 34% fixed income (i.e. bonds); and 2% cash. As mentioned above, the funding ratio increased by 3.3% at FYE 2019, from 45.6% to 47.1%. Fund assets increased by ~12% as a direct result of increased contributions and positive investment returns. The investment return for FY 19 was 8.02% (money-weighted rate of return was 7.56%), which exceeded the assumed rate of return (7.0%) and last year’s actual return of 5.46%. The equity side of the portfolio did quite well in FY 2019; as the result of more assets being allocated to the equity side of the portfolio and positive market timing, yielded a money weighted rate of return (MWRR) of 11.4% (net). After yielding a net MWRR of negative 1.2% in FY 18, the fixed income side yielded a positive 3.6% in FY 19 due to gradual increases in the interest rate environment. In general, looking ahead to future fiscal periods, if the long-term actual rate of return exceeds the assumed rate; and actual salary increases are less than assumed; and the City continues to fully fund the plan based on the actuarial recommendation; the percent funded should continue to increase, with the ultimate goal of fully funding the Police Pension Fund by 2040. The rate of return and salary increase assumptions will be reviewed annually by staff and revised accordingly (with City Council approval) should they prove to not be reflective of the Pension Fund’s actual long-term performance. However, staff does expect the City’s contribution amount to increase in the short run until the State extends the amortization period beyond 2040. Nonetheless, the City may be able to mitigate these increases by reducing the funding target, which is currently at 100%. The FYE 20 actuarial valuation will be completed later on this fall, once the audit is finalized, and will be presented to City Council as part of the 2020 tax levy discussion. The “Required Report to the Municipality by the Yorkville Pension Board” is an informational item and requires no formal action by the City Council. This report will also be presented to the Yorkville Police Pension Board at their upcoming meeting on June 23, 2020. (40 ILCS 5/3-143) (from chapter 108 1/2, paragraph 3143) Section 3143. Report by pension board. City's IDOI Actuarial Actuarial Valuation Valuation (1)Total Assets (actuarial value): $ 10,501,652 $ 10,450,231 Total Assets (market value): 10,403,718$ 10,403,718$ (2) Estimated Receipts during the next succeeding fiscal year from: Participant Contributions deducted from payroll 242,717$ 242,717$ City Contribution 1,226,371$ 1,090,320$ (3) Estimated amount required during the next succeeding fiscal year to: (a) pay all pensions and other obligations provided in this Article 746,128$ 746,128$ (b) meet the annual requirements of the fund as provided in Sections 3-125- and 3-127; Funding Requirement 1,226,371$ 1,090,320$ (4) Total Net Income received from investment of net assets: 751,520$ 717,071$ Assumed Investment Return: 7.00% 6.50% Actual Investment Return:8.02% - Total Net Income received from investment of net assets (FYE 4/30/2018): 453,379$ 409,710$ Assumed Investment Return (FYE 4/30/2018): 7.00% 6.25% Actual Investment Return (FYE 4/30/2018):5.46% - (5) Total number of active employees that are financially contributing to the fund 28 28 Required Reporting to Municipality by Yorkville Police Pension Board As of April 30, 2020 The pension board shall report annually to the city council or board of trustees of the municipality on the condition of the pension fund at the end of its most recently completed fiscal year. The report shall be made prior to the council or board meeting held for the levying of taxes for the year for which the report is made. (6) Disbursements to: (i) Annuitants in receipt of a regular retirement pension 10 10 Total number of annuitants: 10 10 Total amount that was disbursed in benefits: 597,064$ - (ii) Recipients being paid a disability pension - - Total number of annuitants: - - Total amount that was disbursed in benefits: -$ -$ (iii) Survivors and children in receipt of benefits - - Total number of annuitants: - - Total amount that was disbursed in benefits: -$ -$ (7) Funded ratio of the fund 47.07% 47.00% (8) Unfunded Liability 11,600,871$ 11,704,907$ (9) Investment Policy of the pension board under the statutory investment restrictions imposed on the fund. Certification Witness my hand this 23rd day of June 2020. Greg Sibenaller, President Yorkville Police Pension Board I, Greg Sibenaller, President of the Police Pension Board, United City of Yorkville, Kendall County, Illinois, do hereby certify that this document is a true and correct copy of: “Required Reporting to Municipality By Pension Board” as outlined in 40 ILCS 5/3-143. Actuarial Valuation City of Yorkville Yorkville Police Pension Fund As of May 1, 2019 For the Year Ending April 30, 2020 VALUATION SUMMARY Contributions..........................................................................................................................................1 Statutory Minimum Funding Cost Elements...........................................................................................1 Funding Policy Actuarially Determined Contribution Cost Elements.....................................................2 Contriubtion to Avoid Negative Funding................................................................................................2 Financial Thumbnail Ratios.....................................................................................................................2 Plan Maturity Measures.........................................................................................................................3 Participant Data Summary......................................................................................................................3 VALUATION RESULTS Significant Events, Risk Disclosures and Issues Influencing Valuation Results.......................................4 Actuarial Certification.............................................................................................................................6 FINANCIAL AND ACTUARIAL EXHIBITS Exhibit 1 - Statement of Market Assets Available for Benefits..............................................................7 Exhibit 2 - Statement of Changes in Net Assets Available for Benefits..................................................8 Exhibit 3 - Determination of the Actuarial Value of Assets....................................................................9 Exhibit 4 - Determination of Statutory Minimum Required Annual Contribution.................................10 Exhibit 5 - Determination of Funding Policy Annual Contribution.........................................................11 Exhibit 6 - Determination of Contribution Required to Prevent Negative Funding...............................11 Exhibit 7 - Summary of Participant Data as of May 1, 2019...................................................................12 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions...............................................................................................................................................13 Pension (3-111).......................................................................................................................................13 Pension to Survivors (3-112)...................................................................................................................14 Disability Pension Line of Duty (3-114.1)................................................................................................14 Disability Pension Not on Duty (3-114.2)...............................................................................................15 Other Provisions......................................................................................................................................15 Glossary of Terms...................................................................................................................................16 SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHOD Nature of Actuarial Calculations.............................................................................................................18 Assumptions............................................................................................................................................18 Asset Valuation Methods........................................................................................................................19 Actuarial Cost Methods..........................................................................................................................19 Table of Contents SECTION 1SECTION 2SECTION 3SECTION 4SECTION 5 CONTRIBUTIONS Current Prior Year Valuation Valuation as of 5/1/2019 as of 5/1/2018 Contribution Required To Prevent Negative Funding $1,230,604 (50.2%)N/A Actuarially Determined Funding Policy Contribution $1,226,371 (50.1%)$1,111,484 (43.7%) Statutory Minimum Contribution per 40 ILCS 5/3 Section 125 $1,035,331 (42.3%)$987,657 (38.8%) Current Prior Year Item Valuation Valuation as of 5/1/2019 as of 5/1/2018 Accrued Liability $ 21,273,616 $ 18,895,425 Market Value of Assets $ 10,403,718 $ 9,089,345 Actuarial (Smoothed) Value of Assets $ 10,501,652 $ 9,381,882 Normal Cost (employer) $ 389,134 $ 425,946 Amortization Amount $ 562,586 $ 480,609 Statutory Minimum Contribution $ 1,035,331 $ 987,657 Illinois statues require employers to contribute at least the amount necessary such that assets will equal at least 90% of the accrued liability by 2040. The minimum amount is determined under the Projected Unit Credit funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. Section 1: Summary of Principal Valuation Results STATUTORY MINIMUM FUNDING COST ELEMENTS () amounts expressed as a percentage of payroll The plan sponsor must contribute at least the statutorily required minimum contribution under Illinois statutes equal to the normal cost plus the amount necessary to amortize the unfunded accrued liability such that by 2040, the liabilities will be 90% funded. Other contribution amounts are shown including Funding Policy Contribution and the contribution required to prevent negative funding. Item MWM Consulting Group was retained to prepare an actuarial valuation as of May 1, 2019 for the Yorkville Police Pension Fund.The purpose of the actuarial valuation was to determine the financial position and the annual actuarial requirements of the pension fund under Illinois statute 40 ILCS 5/3, Section 125,and to develop a recommended minimum contribution amount. For quick reference, some of the key results of the valuation, along with selected financial and demographic information for the year ending April 30, 2020 are summarized in this overview section along with (for comparison) the results from the prior year. Page 1 Accrued Liability Market Value of Assets Actuarial (Smoothed) Value of Assets Normal Cost (employer) Amortization Amount Actuarially Determined Funding Policy Contribution Accrued Liability Market Value of Assets Actuarial (Smoothed) Value of Assets Normal Cost (employer) Amortization Amount Amount of Contribution Needed to Avoid Negative Funding FINANCIAL THUMBNAIL RATIOS Tests Liquidity Ratio (based upon year ended) Coverage Ratio (Market Value Assets) Annual Benefit Payments (expected) Annual Contributions (expected) Members City as of 5/1/2019 as of 5/1/2018 This chart summarizes traditional financial ratios as applied to the pension plan. This liquidity ratio relates the cash flow position of the Fund by comparing the investment income plus employer and employee contributions to the annual benefit payments. Maintaining a ratio well above 100% prevents the liquidation of assets to cover benefit payments. The increase in benefits paid over the years is generally a result of the maturing of the pension plan. Coverage of the Accrued Liabilities by the Assets is the Coverage Ratio and is one indication of the long term funding progress of the plan. $ 242,717 $ 252,038 $ 1,226,371 $ 1,111,484 5/1/2019 Valuation 5/1/2018 Valuation 304%306% 47.07% $ 22,102,523 The statutory minimum contribution amortization amount is based upon a percentage of increasing payroll and, in the early years of funding, may not be sufficient to cover the interest cost on the unfunded liability. In order to avoid an increase in the unfunded liability (known as negative funding) , the minimum amortization amount must be adjusted to be at least equal to the interest on the unfunded liability. The amount shown in the table as “Contribution to Avoid Negative Funding” provides for interest on 100% of the unfunded liability. $ 10,403,718 $ 10,501,652 $ 375,283 $ 812,061 AMOUNT REQUIRED TO AVOID NEGATIVE FUNDING Item Current Prior Year Valuation Valuation $ 1,230,604 45.55% $ 746,128 $ 564,511 $ 9,381,882 $ 355,667 $ 666,615 $ 1,111,484 Prior Year Valuation as of 5/1/2018 $ 19,956,536 $ 9,089,345 $ 10,501,652 $ 375,283 $ 754,979 $ 1,226,371 FUNDING POLICY CONTRIBUTION COST ELEMENTS Item The funding policy contribution amount is determined under the Entry Age Normal funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. 100% of the unfunded liability is amortized as a level percentage of pay on a closed basis over 21 years Current Valuation as of 5/1/2019 $ 22,102,523 $ 10,403,718 Page 2 PLAN MATURITY MEASURES Tests Ratio of Market Value of Assets to Active Participant Payroll is a measure of volatility risk associated with asset losses Ratio of Accrued Liability to Payroll is a measure of volatility risk associated with changes in assumptions Ratio of retired life Actuarial Accrued Liability to total Actuarial Accrued Liability Percentage of Contributions less Benefit Payments to Market Value of Assets Ratio of Benefit Payments to Contributions Support Ratio: Ratio of Active Participants to Retired Participants Tier 1 Tier 2 Total Tier 1 Tier 2 Total Active Members Vested 16 0 16 20 0 20 Non-Vested 0 12 12 1 9 10 Total Active 16 12 28 21 9 30 Terminated entitled to future benefits 3 3 6 2 2 4 Retired 10 0 10 7 0 7 Surviving Spouse 0 0 0 0 0 0 Minor Dependent 0 0 0 0 0 0 Disabled 0 0 0 0 0 0 Total 29 15 44 30 11 41 as of 5/1/2018as of 5/1/2019 Item This chart includes financial relationship measures which are meant to help understand the risks associated with the plan. The ratio of Market Value of Assets to Active Payroll is measure of volatility risk associated with asset losses. The higher the ratio, the greater the volatility in contribution risks. The Ratio of Accrued Liability to Payroll is a measure of the volatility risk associated with assumption or other changes in liabilities. The higher the ratio, the greater the volatility in contribution risks. The Ratio of retired life actuarial accrued liability to total actuarial accrued liability is a measure of the maturity of the Plan. A mature plan will have a ratio above 60%. The Support Ratio (Actives: Retirees). A number less than 1 indicates a more mature plan. PARTICIPANT DATA SUMMARY The Actuarial Valuation takes into account demographic and benefit information for active employees, vested former employees, and retired pensioners and beneficiaries. The statistics for the past two years are compared in the chart. Prior Year Valuation Valuation 6.71%8.97% 0.49 0.41 1.75 2.73 Current Year 0.54 0.41 5/1/2019 Valuation 5/1/2018 Valuation 4.25 1.31 9.02 2.73 Page 3 • The funded ratio measurement is dependent upon the actuarial cost method which, in combination with the plan’s amortization policy, affects the timing and amounts of future contributions. The amounts of future contributions will most certainly differ from those assumed in this report due to future actual experience differing from assumed experience based upon the actuarial assumptions. Attainment of a funded status measurement in the Actuarial Valuation of 90% or 100% is not synonymous with no required future annual contributions. Even if the funded status attained is 100%, the plan would still require future normal cost contributions (i.e., contributions to cover the annual cost of the active membership accruing an additional year of service credit). The mortality table was updated to RP2014 Healthy Annuitant with Blue Collar Adjustments projected generationally from 2013 with scale MP2018. The retirement and termination rates were updated to reflect the most recent experience studies by the Illinois Department of Insurance. SECTION 2: VALUATION RESULTS Significant Events, Disclosure Risks and Issues Influencing Valuation Results Actuarial valuations are snapshot calculations which incorporate and reflect the experience and events of the past year such as changes in the demographics of the plan participants, gains and losses in the plan assets, changes in actuarial assumptions about future experience and outside influences such as legislation. Some of the more significant issues affecting the Plan’s contribution level are described here. Asset Performance for yearend 4/30/2019 The approximate 8.02% return (not time weighted)on net assets was above the actuarial assumption of 7.00% in effect for the 2018/2019 year. Change in Assumptions Funded Status The funded ratio measurement presented in the Actuarial Valuation Report for the Fund is the ratio of the actuarial value of fund assets available for benefits compared to the actuarial accrued liability.By monitoring changes in the funding ratio each year, one can determine whether or not funding progress is being made. Please understand that: 7.06%5.46%8.02% -5.00% 15.00% 2016 2017 2018 2019 Historical Rates of Return Rate of Return on Assets Assumed Rate of Return Page 4 • The funded ratio measurement is a different result depending upon whether the market value of assets or the actuarial value of assets is used. Negative Funding The current Funding Policy amortizes the unfunded amount based upon a level percentage of payroll. This amortization method develops dollar amounts which increase as payroll increases. The dollar amounts under this amortization method in the early years are less than the interest on the unfunded liability. For 2019,the interest on the unfunded is $812,061, whereas the funding policy amortization is $754,979. (See exhibits 5 and 6 on page 11). The dollar amounts towards the end of the closed amortization period are necessarily much larger, and if payroll does not increase as expected, the amortization amount can dramatically increase the contribution as a percentage of payroll. Since the Funding Policy percentage of payroll amortization is slightly less than the negative funding amount,at this point, the dollar value of the interest on the unfunded liability is not completely covered, and adds to the unfunded liability. Assuming the Funding Policy Contributions are received (and the actuarial assumptions are met) each year through 2040,the Fund’s funded ratio is projected to increase to 100%by 2040.If only the Minimum Statutory contributions are made, the Fund’s funded ratio would be projected to increase to 90%by 2040 and would require steeper contributions in years closer to 2040. The ability of the fund to reach 100%is heavily dependent on the City contributing the Funding Policy Employer Contribution each and every year. Actuarial standards do not require the actuary to evaluate the ability of the City or other contributing entity to make such required contributions to the Fund when due. Such an evaluation is not within the actuary’s domain of expertise. Consequently, the actuary performed no such evaluation. The articulated Funding Policy amortizes 100%the unfunded amount based upon a level percentage of pay. The statutory funding required amortization method develops dollar amounts which also increase as payroll increases. The dollar amounts towards the end of the closed amortization period are necessarily much larger, and if payroll does not increase as expected, the amortization amount can dramatically increase the contribution as a percentage of payroll. The employer contribution is expected to be paid according to the funding policy, which exceeds the required statutory minimum amount. An additional funding contribution amount is included which determines the amount necessary to prevent negative funding. Employer Contributions 0.00% 25.00% 50.00% 75.00% 100.00% 2015 2016 2017 2018 2019 Funded Percentages Funded Ratios - Market Assets Funded Ratios - Smoothed Assets Page 5 ACTUARIAL CERTIFICATION MWM CONSULTING GROUP Kathleen E Manning, FSA Daniel W. Colby, FSA Date Managing Principal & Consulting Actuary Consulting Actuary MWM Consulting Group MWM Consulting Group The results shown in this report have been calculated under the supervisions of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Fund / City, financial data submitted by the Fund, applications of actuarial assumptions, and generally accepted actuarial methods. This valuation report has been prepared at the request of City of Yorkville to assist in administering the Plan and meeting specified financial and accounting requirements. This valuation report may not otherwise be copied or reproduced in any form without the consent of the Fund sponsor and may only be provided to other parties in its entirety. The information and valuation results shown in this report are prepared with reliance upon information and data provided to us, which we believe to the best of our knowledge to be complete and accurate and include: • Employee census data submitted by the City of Yorkville. This data was not audited by us but appears to be consistent with prior information, and sufficient and reliable for purposes of this report. We believe the assumptions and methods used are within the range of possible assumptions that are reasonable and appropriate for the purposes for which they have been used.In our opinion, all methods, assumptions and calculations are in accordance with requirements and the procedures followed and presentation of results are in conformity with generally accepted actuarial principles and practices. The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between the City of Yorkville and MWM Consulting Group that impacts our objectivity. I certify that the results presented in this report are accurate and correct to the best of my knowledge. This is to certify that MWM Consulting Group has prepared an Actuarial Valuation of the Plan as of May 1, 2019 for the purposes of determining statutory contribution requirements for the Fund in accordance with the requirements of 40 ILCS 5/3, Section 125,of determining the funding policy contribution amount (the Actuarially Determined Contribution). The funding policy is selected by the City. The contributions determined are net of contributions made by active member police officers during the year. The measurements shown in this actuarial valuation may not be applicable for other purposes. Actuarial valuations involve calculations that require assumptions about future events. Certain of the assumptions or methods are mandated for specific purposes. Future actuarial measurements may differ significantly from the current measurements presented in the report due to such factors as experience that deviates from the assumptions, changes in assumptions, increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contributions based on the Plan’s funded status)and changes in plan provisions or applicable law. This report does not include an analysis of the potential range of such future measurements. • Financial data submitted by the City of Yorkville. Page 6 9/27/2019 Exhibit 1 - Statement of Market Value of Assets 4/30/2019 4/30/2018 1. Investments at Fair Value: a. Cash and Cash equivalents $ 0 $ 0 b. Money Market Mutual Funds 218,695 888,971 c. Municipal Bonds 488,526 536,093 d. Certificates of Deposit 0 0 e. US Government and Agency Bonds 3,020,656 3,647,358 f. Common and Preferred Stocks 3,251,008 2,875,120 g. Insurance Contracts (at contract value): 0 0 h. Mutual Funds 3,402,045 1,109,957 i. Accrued Interest and receivables 25,362 33,802 j. Other 0 0 k. Subtotal Assets (a + b + c +d + e + f + g+ h+ i +j) $ 10,406,292 $ 9,091,301 2. Liabilities: a. Expenses Payable $ 2,574 $ 1,956 b. Liability for benefits due and unpaid 0 0 c. Other Liabilities 0 0 d. Total Liabilities $ 2,574 $ 1,956 3. Net Market Value of Assets Available for Benefits: (1k – 2d) $ 10,403,718 $ 9,089,345 Item Plan Year Ending SECTION 3 - FINANCIAL AND ACTUARIAL EXHIBITS Page 7 4/30/2019 4/30/2018 Additions Contributions Employer $ 963,361 $ 966,211 Plan Member 243,941 249,421 Other (adjustment to beginning of year market value) (243) 0 Total Contributions $ 1,207,059 $ 1,215,632 Investment Income Realized and Unrealized Gains/(Losses) $ 523,223 $ 1,545 Interest 100,715 423,271 Dividends 79,268 28,563 Other Income 48,314 0 Investment Expenses 0 0 Net Investment Income 751,520 453,379 Total additions $ 1,958,579 $ 1,669,011 Deductions Benefits $ 597,064 $ 501,417 Refunds 0 0 Administrative and Investment Expenses 47,142 43,426 Total deductions $ 644,206 $ 544,843 Total increase (decrease) $ 1,314,373 $ 1,124,168 Net Market Value of Assets Available for Benefits: Beginning of year $ 9,089,345 $ 7,965,177 End of year $ 10,403,718 $ 9,089,345 Item Plan Year Ending Exhibit 2 - Statement of Change in Net Assets Page 8 1. Expected Return on Assets a. Market Value of Assets as of Beginning of Year 9,089,345$ b. Income and Disbursements During the year i. Contributions Received (weighted 50%)603,530$ ii. Benefit Payments and Expenses (weighted 50%)322,103 iii. Weighted net income (other than investment income) (i) – (ii)281,427 c. Market Value adjusted for income and disbursements 9,370,772$ d. Expected Return on Assets at assumed rate of 7.00%655,954$ 2. Actual Return on Assets for year a. Market Value of Assets (Beginning of Year)9,089,345$ b. Income (less investment income)1,207,059 c. Disbursements 644,206 d. Market Value of Assets (End of Year)10,403,718 e. Actual Return on Assets (d) – (a) – (b) + (c)751,520 f. Investment Gain/(Loss) for year 2(e) - 1(d) 95,566$ 3. Actuarial Value of Assets a. Market Value of Assets as of End of Year 10,403,718$ b. Deferred Investment gains/(losses) i. 80% of 2019 gain of $95,566 (76,453) ii. 60% of 2018 loss of $(127,661)76,597 iii. 40% of 2017 gain of $4,122 (1,649) iv. 20% of 2016 loss of $(497,196)99,439 v. Total 97,934 c. Actuarial Value of Assets for statutory funding 3(a) + 3(b)(iv)10,501,652$ The Chart Below shows the comparison of smoothed to market asseets over the past five years Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon Actuarial Value of Assets, which are asset values which have been smoothed over a five-year period, beginning with the year 2011.The Actuarial Value of Assets has been calculated below based upon the market value of assets at May 1, 2019 with adjustments for the preceding year’s gains/losses, which are reflected at the rate of 20%per year. Exhibit 3 – Actuarial Value of Assets $- $5,000,000 $10,000,000 $15,000,000 2015 2016 2017 2018 2019 Smoothed vs Market Assets Market Value of Assets Actuarial (Smoothed) Value of Assets Page 9 Present Value of Benefits as of 5/1/2019 Projected Unit Credit (PUC) Normal Cost as of 5/1/2019 PUC Actuarial Accrued Liability as of 5/1/2019 1. Active Officers a) Normal & Early Retirement 14,331,650$ 493,641$ 7,796,888$ b) Vested Withdrawal 991,932 53,051 643,355 c) Pre-Retirement Death 311,764 13,925 184,328 d) Disability 1,422,190 71,234 796,398 e) Total Active Police Officers 17,057,536$ 631,851$ 9,420,969$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 11,697,204$ 11,697,204$ b) Widows (survivors)0 0 c) Deferred Vested 155,443 155,443 d) Disabled 0 0 e) Total - Nonactive 11,852,647$ 11,852,647$ 3. Total – All 28,910,183$ 21,273,616$ Amount 2,449,210$ 389,134 242,717 21,273,616 19,146,254 10,501,652 8,644,602 562,586 83,611 $1,035,331 (42.3%) *() amount as a percent of payroll Exhibit 4- Determination of the Statutory Minimum Required Contribution 6. Actuarial Value of Assets (Exhibit 3) 7. Unfunded Actuarial Balance 8. Amortization of Unfunded Balance over 21 years as a level percentage of payroll 9. Interest on (2), (3) and (8) 10. Minimum statutory tax levy contribution per 40 ILCS 5/3 – (2) + (8) + (9) Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon the Projected Unit Credit actuarial funding method, where the unfunded liability is amortized such that 90%of the liability will be funded as of 2040.Under the statute,90%of the unfunded liability is to be amortized as a level percentage of payroll over the period through 2040.The mandated funding method, the Projected Unit Credit funding method, requires the annual cost of the plan to be developed in two parts: that attributable to benefits allocated to the current year (the normal cost); and that allocated to benefits attributable to prior service (the accrued liability). Funding Elements for 40 ILCS 5/3 Minimum Statutory Contribution under 40 ILCS 5/3 Item 1. Annual Payroll 2. Normal Cost (net of employee/member contributions) 3. Employee Contributions (expected) 4. Funding Actuarial Liability 5. 90% of Funding Actuarial Liability Page 10 Present Value of Benefits as of 5/1/2019 Entry Age Normal Cost as of 5/1/2019 Entry Age Accrued Liability as of 5/1/2019 1. Active Officers a) Normal & Early Retirement 14,331,650$ 468,210$ 9,203,297$ b) Vested Withdrawal 991,932 63,030 286,931 c) Pre-Retirement Death 311,764 13,796 159,596 d) Disability 1,422,190 72,964 600,052 e) Total Active Police Officers 17,057,536$ 618,000$ 10,249,876$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 11,697,204$ 11,697,204$ b) Widows (survivors)0 0 c) Deferred Vested 155,443 155,443 d) Disabled 0 0 e) Total - Nonactive 11,852,647$ 11,852,647$ 3. Total – All 28,910,183$ 22,102,523$ Amount 375,283$ 242,717 22,102,523 22,102,523 10,501,652 11,600,871 754,979 96,109 $1,226,371 (50.1%) Amount 375,283$ 242,717 22,102,523 10,501,652 11,600,871 812,061 43,260 $1,230,604 (50.2%) 4. Actuarial Value of Assets (Exhibit 3) 5. Unfunded Actuarial Balance 6. Interest on Unfunded Liability 7. Interest on (1), (2) 8. Contribution Necessary to Prevent Negative Funding (1) + (6) + (7) Exhibit 6- Contribution Necessary to Prevent Negative Funding Item 1. Normal Cost (net of employee/member contributions) 2. Employee Contributions (expected) 3. 100% of Funding Actuarial Liability 6. Unfunded Actuarial Balance 7. Amortization of Unfunded Balance over 21 years as a level percentage of payroll 8. Interest on (1), (2) and (7) 9. Actuarially Determined Funding Policy Contribution for Tax Levy (1) + (7) + (8) 2. Employee Contributions (expected) 3. Funding Actuarial Liability 4. 100% of Funding Actuarial Liability 5. Actuarial Value of Assets (Exhibit 3) Exhibit 5- Determination of the Funding Policy Contribution Funding Elements for Funding Policy Contribution The Tax Levy amount based upon the articulated funding policy is the actuarially determined contribution, rather than the amount determined as the minimum under 40 ILCS 5/3.The funding policy contribution is developed below, based upon the Entry Age Normal Funding Method, with 100%of the unfunded accrued liability amortized as a level percentage of payroll over the 21 years through FYE 2040.The contribution is then the sum of the Normal Cost (developed under the entry age method,but where the total normal cost is not less than 17.5%) plus the amortization payment. Also shown is the contribution amount necessary to prevent negative funding. 1. Normal Cost (net of employee/member contributions) Actuarially Determined Funding Policy Contribution for Tax Levy Item Page 11 Tier 1 Tier 2 Total 16 0 16 0 12 12 16 12 28 3 3 6 10 0 10 0 0 0 0 0 0 0 0 0 29 15 44 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 - 34 35 - 39 40+ Under 20 0 20 - 24 1 1 25 - 29 2 2 4 30 - 34 3 2 1 6 35 - 39 6 6 40 - 44 2 2 3 7 45 - 49 1 1 2 50 - 54 1 1 2 55 - 59 0 60 - 64 0 65 & Over 0 Total 6 6 9 5 1 1 0 0 0 28 Retired Members Minor Dependents Disabled Participants Total Vested Non-Vested Terminated Members entitled to future benefits Surviving Spouses Average Length of Service: Participant Data Exhibit 7 – Summary of Participant Data as of May 1, 2019 37.2 years 10.7 years Active Employee Participants AGE AND SERVICE DISTRIBUTION AS OF MAY 1, 2019 Average Age: Age Group Service Total Item As of 5/1/2019 Active Members Total Actives Page 12 SECTION 4 - SUMMARY OF PRINCIPAL PLAN PROVISIONS This summary provides a general description of the major eligibility and benefit provisions of the pension fund upon which this valuation has been based.It is not intended to be,nor should it be interpreted as,a complete statement of all provisions Definitions Tier 1 – For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 – For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106):Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109):Part-time officers,special police officer,night watchmen,traffic guards,clerks and civilian employees of the department.Also,police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110):Time served by a police officer,excluding furloughs in excess of 30 days,but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 - Age 50 with 20 or more years of creditable service. Tier 2 - Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50%of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service,plus 2½%of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½%of Final Average salary for each year of service.Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½%for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½of the Consumer Price Index-Urban (CPI-U) or 3%. Salary for valuations beginning in 2013 is $109,971.43. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Page 13 Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service. Termination Pension Amount Commencing at age 60,2½%of annual salary held in the year preceding termination times years of creditable service or refund of contributions,or for persons terminating on or after July 1,1987,2½%of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3%increase of the original pension amount after attainment of age 55 for each year elapsed since retirement,followed by an additional 3%of the original pension amount on each May 1 thereafter. Effective July 1,1993,3%of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60,followed by an additional 3%of the original pension amount on each May 1 thereafter. Disabled 3%increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in each May 1 thereafter. Pension to Survivors (3-112 ) Death of Retired Member Tier 1 - 100% of pension amount to surviving spouse (or dependent children). Tier 2 –66 2/3%of pension amount to surviving spouse (or dependent children),subject to the following increase:the lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60,followed by an additional 3%of the original pension amount on each May 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With between 10 and 20 years of creditable service,50%of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Page 14 Disability Pension - Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65%of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension - Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retirement. Minimum $1,000 per month. Other Provisions Marriage after Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At death prior to completion of 10 years of service,contributions are returned without interest to widow. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Police Officers (3-125.1) Beginning May 1,2001,9.91%of salary including longevity,but excluding overtime pay,holiday pay, bonus pay, merit pay or other cash benefit. Page 15 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations.They include estimates of investment earnings,salary increases,mortality,withdrawal and other related items.The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times,determined as of a given date by the application of a particular set of Actuarial Assumptions . Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values.The objective underlying the use of an asset valuation method is to provide for the long-term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding,participation,vesting,benefit accrual, reporting, and disclosure standards for pension and welfare plans. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s).The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost .The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability . Page 16 GLOSSARY (Continued) Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method .See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method ,this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries.The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost .The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability . Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. Page 17 Mortality Retirement Tier 1 Age Age Age Age 50 15.00%61 25.00%50 15.00%61 25.00% 51 15.00%62 25.00%51 15.00%62 25.00% 52 20.00%63 25.00%52 20.00%63 25.00% 53 20.00%64 25.00%53 20.00%64 25.00% 54 20.00%65 100%54 20.00%65 100% 55 25.00%66 100%55 25.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Tier 2 Age Age Age Age 50 5.00%61 25.00%50 5.00%61 25.00% 51 5.00%62 25.00%51 5.00%62 25.00% 52 5.00%63 25.00%52 5.00%63 25.00% 53 5.00%64 25.00%53 5.00%64 25.00% 54 5.00%65 100%54 5.00%65 100% 55 40.00%66 100%55 40.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Withdrawal Age Age 25 10.40%25 10.40% 40 1.90%40 1.90% 50 1.50%50 1.50% 55 1.50%55 1.50% The results documented in this report are estimates based on data that may be imperfect and on assumptions about future events, some of which are mandated assumptions. Certain provisions may be approximated or deemed immaterial and therefore are not valued. Assumptions may be made about participant data or other factors. A range of results, different from those presented in this report could be considered reasonable. The numbers are not rounded,but this is for convenience and should not imply precisions, which is not inherent in actuarial calculations. Nature of Actuarial Calculations SECTION 5 - SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHODS Annual Actuarial Valuation Funding Policy Amount for Tax Levy Annual Actuarial Valuation Statutory Minimum Actuarial Assumption Interest 7.00% per annum 7.00% per annum RP2014 Healthy Annuitant with Blue Collar Adjustments Projected Generationally from 2013 with Scale MP2018 RP2014 Healthy Annuitant with Blue Collar Adjustments Projected Generationally from 2013 with Scale MP2018 Rates of retirement for all ages are:Rates of retirement for all ages are: Rates of termination are based upon age only. Sample rates for selected ages are: Rates of termination are based upon age only. Sample rates for selected ages are: Tier 1 Tier 2 Page 18 Disability Age Age 25 0.03%25 0.03% 40 0.42%40 0.42% 50 0.71%50 0.71% 55 0.90%55 0.90% Salary Increase 60%of disablities are assumed to occur in the line of duty 60%of disablities are assumed to occur in the line of duty Assets are valued at fair market value and smoothed over five years, reflecting gains and losses at 20% per year. Entry Age Normal Cost Method Percentage Married Asset Valuation Method Actuarial Cost Methods This is the mandated actuarial method to be used in determining the statutory contribution requirements and under PA 096- 1495. This method determines the present value of projected benefits and prorates the projected benefit by service to date to determine the accrued liability. Amounts attributable to past service are amortized as a level percentage of pay with the goal of reaching 90% of the accrued liability by 2040. 3.50% per annum 3.50% per annum 5% per annum 5% per annum Payroll Growth This method projects benefits from entry age to retirement age and attributes costs over total service, as a level percentage of pay. Amounts attributable to past service have been amortized over 21 years on a closed basis as a level percentage of pay. Assets are valued at fair market value and smoothed over three years, reflecting gains and losses at 20% per year. Projected Unit Credit Cost Method 80% are married, females are assumed to be 3 years younger 80% are married, females are assumed to be 3 years younger Annual Actuarial Valuation Funding Policy Amount for Tax Levy Actuarial Assumption Item Annual Actuarial Valuation Statutory Minimum Rates of disability are based upon age only. Sample rates for selected ages are: Rates of disability are based upon age only. Sample rates for selected ages are: Page 19 Showing Assets and Liabilities of the Fund in Accordance with Actuarial Reserve Requirements as of May 1, 2019 Summary Accrued Liability $22,155,138 Actuarial Value of Assets $10,450,231 Unfunded Accrued Liability $11,704,907 Funded Ratio 47% Liabilities Reserves for Annuities and Benefits in Force Head Count: Present Value: Retirement Annuities 10 12,563,078 Disability Annuities 0 0 Surviving Spouse Annuities 0 0 Minor Dependent Annuities 0 0 Deferred Retirement Annuities 3 396,225 Handicapped Dependent Annuities 0 0 Dependent Parent Annuities 0 0 Terminated Liabilities 3 4,608 Total:16 $12,963,911 Accrued Liabilities for Active Members 28 $9,191,227 Total Accrued Liabilities $22,155,138 Total Normal Cost for Active Members $674,161 Total Normal Cost as a Percentage of Payroll 28% Total Annual Payroll $2,450,118 Amortization of Unfunded Liabilities: Total Accrued Liability $22,155,138 90% Funded Ratio Target $19,939,624 Actuarial Value of Assets $10,450,231 Liabilities Subject to Amortization $9,489,393 Amortization Period 21 years Amortization Payment, Beginning of Year $592,421 This report is provided to the Board and Municipality as part of the Public Pension Division advisory services under Section 1A-106 of the Illinois Pension Code. This report should not be relied upon for purposes other than determining the current tax levy required under the Illinois Pension Code. The assumptions have been set based on expectations for all Article 3 funds in the State of Illinois. The actuarial methods are prescribed by the Illinois Pension Code and do not necessarily represent the approach recommended by either the actuary or the Department of Insurance. This report was prepared under the direct supervision of the undersigned: Brad Lee Armstrong (Enrolled Actuary #17-5614) Lance Weiss (Enrolled Actuary #17-2468) GRS Deputy Director Public Pension Division Illinois Department of Insurance 1/8/2020 6:03:32 PM Page 1 of 3Fund Number: 3335 BID: 20190401 YORKVILLE POLICE PENSION FUND Actuarial Valuation Report Assets Actuarial Value of Assets Current Year Gain/(Loss): Market value of assets as of April 30, 2018 $9,089,102 Benefit payments during fiscal year 2019 (597,064) Administrative expense during fiscal year 2019 (12,693) Total contributions during fiscal year 2019 1,207,302 Expected return during fiscal year 2019 586,742 Expected market value of assets as of April 30, 2019 $10,273,389 Actual market value of assets as of April 30, 2019 $10,403,718 Investment gain/(loss) during the fiscal year $130,329 Development of Actuarial Value of Assets (market value less unrecognized amounts): Market value of assets as of April 30, 2019 $10,403,718 Unrecognized gain/(loss) from fiscal 2019 104,263 Unrecognized gain/(loss) from fiscal 2018 (66,260) Unrecognized gain/(loss) from fiscal 2017 11,033 Unrecognized gain/(loss) from fiscal 2016 (95,549) Actuarial value of assets as of April 30, 2019 $10,450,231 Actuarially Determined Employer Contributions Actuarially determined amount to provide the employer normal cost based on the annual payroll of active participants as of May 1, 2019. $431,354 Amount necessary to amortize the unfunded accrued liability as determined by the State of Illinois Department of Insurance over the remaining 21 years as prescribed by Section 3-125 of the Illinois Pension Code. $592,421 Interest to the end of the fiscal year.$66,545 Total suggested amount of employer contributions to arrive at the annual requirements of the fund as prescribed by Section 3-125 of the Illinois Pension Code. * $1,090,320 *The above figure is the suggested amount which should be obtained by the fund from the municipality exclusive of any other items of income, such as interest on investments, contributions from participants, etc. These items have already been taken into consideration in arriving at this amount. 1/8/2020 6:03:32 PM Page 2 of 3Fund Number: 3335 BID: 20190401 YORKVILLE POLICE PENSION FUND Actuarial Valuation Report Actuarial Information The following methods have been prescribed in accordance with Section 3-125 of the Illinois Pension Code. Funding method Projected Unit Credit Amortization method Normal cost, plus an additional amount (determined as a level percentage of payroll) to bring the plan's funded ratio to 90% by the end of fiscal year 2040. Asset valuation method Investment gains and losses are recognized over a 5-year period. Actuarial Assumptions Interest rate 6.50% Interest rate, prior fiscal year 6.25% Healthy mortality rates - Male RP-2014 Healthy Annuitant with Blue Collar Adjustment, males Healthy mortality rates - Female RP-2014 Healthy Annuitant with Blue Collar Adjustment, females Disability mortality rates - Male 115% of RP-2014 Healthy Annuitant with Blue Collar Adjustment, males Disability mortality rates - Female 115% of RP-2014 Healthy Annuitant with Blue Collar Adjustment, females Decrements other than mortality Experience tables Rate of service-related deaths 10% Rate of service-related disabilities 60% Salary increases Service-related table with rates grading from 11.00% to 3.50% at 33 years of service Payroll growth 3.50% Tier 2 cost-of-living adjustment 1.25% Marital assumptions for active members 80% of members are assumed to be married; male spouses are assumed to be 3 years older than female spouses. The actuarial assumptions used for determining the above amounts are based on experience for all Article 3 funds for the State of Illinois in aggregate. The Department of Insurance has approved the above actuarial assumptions. Contact the Department of Insurance for complete experience tables. Data and Fund Information The above valuation uses personnel data as reported to the Department of Insurance in the Schedule P. Specifically, the following data items have been determined as of the date of the Actuarial Valuation Report: attained age, annual salary or pension, completed years of service of each individual participant. The fund specific information used in the production of this document was provided to the Department of Insurance by your pension fund board of trustees through the fund’s annual statement filing. Additional critical information regarding actuarial assumptions and methods, and important actuarial disclosures are provided in the Actuarial Valuation Report Disclosures Document located on the following Illinois DOI Website (https://insurance.illinois.gov/Applications/Pension/FOIAReporting/FOIAPortal.aspx) 1/8/2020 6:03:32 PM Page 3 of 3Fund Number: 3335 BID: 20190401 YORKVILLE POLICE PENSION FUND Actuarial Valuation Report Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – June 9, 2020 City Council – June 23, 2020 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JUNE 9, 2020 Mayor Purcell called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present (electronic attendance) Transier Present (electronic attendance) Ward II Milschewski Present (electronic attendance) Plocher Present (electronic attendance – arrived at 7:12 p.m.) Ward III Funkhouser Present (electronic attendance) Frieders Present (electronic attendance) Ward IV Tarulis Present (electronic attendance) Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson, Chief of Police Jensen, and Attorney Orr. Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Clerk’s Note: Due to COVID-19, requirements of the Open Meetings Act have been temporarily suspended by Governor Pritzker via Executive Order 2020-07 (which was extended by Executive Orders 2020-33 and 2020-39), which suspends the provisions of the Open Meetings Act, 5 ILCS 120, “Specifically, (1) the requirement in 5 ILCS 120/2.01 that “members of a public body must be physically present” is suspended; and (2) the condition in 5 ILCS 120/7 limiting when remote participation is permitted are suspended”. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/82862161653?pwd=azRUcDRZL1NpQTFwS0oyN0ViMWRzdz09. The Zoom meeting ID was 828 6216 1653. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS Public Hearing for Proposed Downstate Small Business Stabilization Applications Funded by Community Development Block Grant (CDBG) Funds, the total amount of CDBG funds to be requested is $50,000 and will address the urgent needs of the business due to the COVID-19 emergency on the following applications: The IdeaPros Inc. D/B/A Logo Factory and Treasure Breads, Inc. Please see attached public hearing transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. The Minutes of the Regular Meeting of the City Council – June 9, 2020 – Page 2 of 5 MINUTES FOR APPROVAL Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of May 26, 2020 as presented. So moved by Alderman Peterson; seconded by Alderman Milschewski. Motion unanimously approved by a viva voce vote. BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of $87,420.63 (vendors – FY 20); $147,745.37 (vendors – FY 21); $293,829.72 (payroll period ending 5/29/20); for a total of $528,995.72. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye REPORTS MAYOR’S REPORT Alderman Frieders – Black Lives Matter Mayor Purcell said that Alderman Frieders had requested to read a statement under the Mayor’s Report. Alderman Frieders read the following statement: “As a human, I am disgusted and devastated by the murder of George Floyd, an unarmed black man, by police in Minneapolis, Minnesota on May 25th, 2020. The entire planet watched while one officer killed Mr. Floyd over 8 minutes and 46 seconds, as three other officers stood by and did nothing to intervene. Our country has again been violently reminded that black lives cannot and will not matter in the shadow of systemic racism. I am obligated as an elected official, but more importantly a human, to seriously look at how our words, our policies, and our actions contribute to the systemic racism that has been allowed to perpetuate every facet of life. It is time to demand and facilitate change, immediately; inside our homes, our workplaces, our governing bodies, our justice system, our economy, and our police departments. All lives do not matter until Black Lives Matter.” Downstate Small Business Stabilization Program Grant (CC 2020-48) Resolution 2020-52 of Support for a Community Development Block Grant Program Grant (IdeaPros Inc D/B/A Logo Factory, 910 N. Bridge Street, Yorkville, IL) Resolution 2020-53 of Support for a Community Development Block Grant Program Grant (Treasure Breads, Inc., 305 W. Main Street, Yorkville, IL) Mayor Purcell entertained a motion pursuant to Ordinance 2013-31, to waive the procedural rule not to vote on items at the same meeting at which the public hearing on the matter has taken place. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye Mayor Purcell entertained a motion to approve Resolutions of Support for Community Development Block Grant Program Grants for the following: Resolution 2020-52 for IdeaPros Inc D/B/A Logo Factory for $25,000; Resolution 2020-53 for Treasure Breads, Inc. for $25,000. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye The Minutes of the Regular Meeting of the City Council – June 9, 2020 – Page 3 of 5 Ordinance Amending Title 4 of the Yorkville City Code Adding Chapter 5: Civil Emergencies (CC 2020-49) Mayor Purcell entertained a motion to approve an Ordinance Approving Amending Title 4 of the Yorkville City Code Adding Chapter 5: Civil Emergencies. So moved by Alderman Milschewski; seconded by Alderman Plocher. Attorney Orr gave an overview of the proposed ordinance. She stated there are two ways the city has emergency powers vested in the Mayor. One method is through the Illinois Emergency Management Act. Under the Act, municipalities have an emergency plan which allows the Mayor the right to act for no more than 7 days. The emergency plan is focused on bringing various groups within the city together to discuss what needs to be done. The second method is through the Illinois Municipal Code, section 11-1- 6, which requires an ordinance by the City Council giving the Mayor the authority to enact emergency powers. She said that many municipalities have codified the emergency powers directly into their code book. One of the benefits of codifying this ordinance on civil emergencies, is that in case of an emergency, the Mayor can take immediate action on items such as enacting a curfew, closing streets, and closing businesses instead of having to wait to take action until a special City Council meeting can be called. She said that if the ordinance was approved, the city would be better prepared if it was necessary for the Mayor to act at a moment’s notice. Whatever actions taken would only be good until the next city council meeting. A special city council meeting could always be called by three aldermen if they felt that the emergency powers were not properly being used. It was questioned if the Mayor could rescind the declaration of emergency prior to the next council meeting if it the emergency declaration was not needed. Attorney Orr confirmed that the Mayor could rescind at any time. Mayor Purcell asked the council if they wanted to vote on this ordinance. Alderman Frieders made a motion to table this item until the next pandemic. The motion failed due to lack of a second. Alderman Funkhouser made a motion to table this item to the June 23, 2020 City Council meeting; seconded by Alderman Transier. Motion to table approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye Ordinance Authorizing the Mayor to Enter into Agreements to Regulate Pedestrian and Vehicular Traffic on Commercial Properties (CC 2020-50) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Mayor to Enter into Agreements to Regulate Pedestrian and Vehicular Traffic on Commercial Properties. So moved by Alderman Tarulis; seconded by Alderman Peterson. Attorney Orr explained that by Illinois Municipal Code, municipalities are allowed to enter into agreements with private property owners in order to be able to enforce parking regulations. She said there is a change that needs to be made to the ordinance and agreement that was included in the packet. She asked that the phrase “speed limits” be removed from Section 5-7-1 of the ordinance as well as being removed from Page 1, Item #2 of the agreement. Alderman Tarulis and Alderman Peterson agreed to amend their motion to approve to include the deletion of the phrase “speed limits” as proposed by Attorney Orr. Chief Jensen said that if the city enters into an agreement with a commercial property owner, the police department is allowed to enforce stopping, standing and parking on private property. An example would be if a customer parks in a fire lane, the police department could then write a ticket for that violation if there is an agreement in place with the commercial property owner. He said when it comes to the towing of vehicles, the business would need to have an agreement with a towing company and have signs posted on their property that unauthorized vehicles would be towed. Chief Jensen said that the police department would not be involved with the towing of vehicles as that would be a decision made by the property owner if they were going to call a tow company and have an unauthorized vehicle towed. Discussion took place as to whether it was the job of the police department to patrol the parking lots of private businesses. It was also discussed that there were some concerns about liability to the city if the police department gets involved with the towing of vehicles. Mayor Purcell asked if the aldermen would like to table this ordinance. Alderman Frieders made a motion to table this item to the July 2, 2020 Public Safety Committee meeting for further discussion; seconded by Alderman Koch. The Minutes of the Regular Meeting of the City Council – June 9, 2020 – Page 4 of 5 Motion to table approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Rebuild Illinois Grants Program Potential Applications (PW 2020-34) Administrator Olson gave an overview of the staff analysis for the proposed projects that could be considered for submittal to the Rebuild Illinois Grants Program. Through a review of grant materials and in conversations with DCEO employees, staff feels that projects need to score at least 80 out of 100 to be awarded a grant; however, if there are categories that receive less applications, a slightly lower scoring project might still be awarded. Staff is estimating that the Eldamain Road corridor infrastructure extension and the East Alley water main and environmental remediation projects might score in the mid to high 50’s on the state’s scoring system. Staff estimated that the water tower painting and the Elizabeth Street water main projects would only score in the mid 40’s. If the council would like staff to submit grant applications, the cost would be $5,000 - $10,000 per application for engineering staff time. Alderman Frieders made a motion to submit grant applications for the Eldamain Road and East Alley projects; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Drive-in Moves Director Evans reported that the first drive-in move of the year will be held at the NCG Yorkville theatre on Friday, June 12th. The next drive-in move is scheduled for Thursday, June 25th and will be held at Raging Waves waterpark. Advance registration for the drive-in movies is required. Youth Sports Programs Director Evans also reported that baseball, softball, and soccer youth sports programs would be starting to hold practices next week. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT Hope for the Day Alderman Frieders reported that he is continuing his work with Hope for the Day. On July 17th from 7:00 p.m. until 7:45 p.m., in conjunction with the Westmont Public Library, they will hold a virtual discussion on mental health and pro-active suicide prevention. Library Grant Alderman Transier reported that the Yorkville Public Library was awarded a $21,000 grant from the State of Illinois. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. The Minutes of the Regular Meeting of the City Council – June 9, 2020 – Page 5 of 5 MAYORS REPORT (cont’d) Outdoor Eating Areas Mayor Purcell thanked all the city staff who worked to help the restaurants and bars expand their outdoor eating areas. He said that he had received many compliments from local businesses on the assistance they received from the city. Fourth of July Mayor Purcell said that the city would still be doing fireworks on Fourth of July this year, unless it is not allowed by the Governor. As far as the parade goes, a few different ideas are being considered but a final decision has not been made yet. FY 20 Budget Update Mayor Purcell said that staff is estimating that the city will have a $500,000 general fund surplus for the FY 20 budget which ended on April 30, 2020. FY 21 Budget Update (CC 2020-51) Administrator Olson gave a brief update on the FY 21 budget. After the packet was distributed, the city received sales, income, and use tax figures for March 2020. The March consumer sales and use taxes were flat while income taxes are down from the year prior. Administrator Olson did remark that these figures are generally above the city’s estimated worst-case scenario figures. Kendall Marketplace Residential Update Mayor Purcell said that construction is almost ready to start on the townhome portion of the Kendall Marketplace development. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell said that an executive session would not be held this evening. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:37 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CITY COUNCIL MEETING PUBLIC HEARING 800 Game Farm Road Yorkville, Illinois Tuesday, June 9, 2020 7:00 p.m. Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 2 1 PRESENT: 2 Mr. John Purcell, Mayor; 3 Mr. Ken Koch, Alderman; 4 Mr. Dan Transier, Alderman; 5 Ms. Jackie Milschewski, Alderman; 6 Mr. Arden Joe Plocher, Alderman; 7 Mr. Chris Funkhouser, Alderman; 8 Mr. Joel Frieders, Alderman; 9 Mr. Seaver Tarulis, Alderman; 10 Mr. Jason Peterson, Alderman. 11 ALSO PRESENT: 12 Mr. Bart Olson, City Administrator, 13 Mr. James Jensen, Chief of Police, 14 Ms. Lisa Pickering, City Clerk, 15 Mr. Eric Dhuse, Public Works Director, 16 Ms. Krysti Barksdale-Noble, Community 17 Development Director, 18 Mr. Rob Fredrickson, Finance Director, 19 Ms. Erin Willrett, Assistant City 20 Administrator, 21 Ms. Kathleen Field-Orr, City Attorney, 22 Mr. Brad Sanderson, City Engineer, 23 Ms. Lynn Dubajic, City Economic 24 Development Consultant. Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 3 1 Mr. Dennis Knauf, IdeaPros, Inc., 2 3 Ms. Geneva Pedersen and 4 Ms. Rena Pedersen, Treasure Breads, Inc. 5 - - - - - 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 4 1 (WHEREUPON, the following 2 proceedings were had in 3 public hearing:) 4 MAYOR PURCELL: I am opening the public 5 hearing for the proposed Downstate Small Business 6 Stabilization Applications funded by Community 7 Development Block Grant, CDBG funds. The total 8 amount of CDBG funds to be requested is $50,000 9 and will address the urgent needs of the business 10 due to the COVID-19 emergency on the following 11 applications: The IdeaPros, Inc., d/b/a Logo 12 Factory, and Treasure Breads, Inc. 13 The public hearing is now open. I 14 will ask if there is any members of the public 15 who would like to speak here in the chambers. 16 (No response.) 17 MAYOR PURCELL: Okay. And then I will 18 ask, before I get to Mr. Olson, are there any 19 members of the public out in Zoomland who would 20 like to speak? 21 (No response.) 22 MAYOR PURCELL: Hearing none, I will 23 turn it over to Bart. Bart has a short little 24 discussion maybe, is that the best way to put it? Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 5 1 MS. ORR: Presentation. 2 MAYOR PURCELL: I don't know if it's a 3 presentation or a discussion. 4 MR. OLSON: I've got a brief PowerPoint 5 here. 6 MAYOR PURCELL: Oh, you do. 7 MR. OLSON: I am going to share my 8 screen here with everybody. 9 MAYOR PURCELL: Okay, thank you. Get it 10 out of the way. 11 MR. OLSON: No script, and there is only 12 two businesses, so it shouldn't take very long at 13 all. 14 Okay. And everybody can see the 15 PowerPoint presentation on the screen? Okay. 16 Great. Okay. 17 So this is our third batch of 18 Downstate Small Business Stabilization Program 19 grants. Again, it is an excellent program, it is 20 funds being made available from the state to the 21 cities that we then give to businesses that are 22 impacted by the COVID-19 virus and the grant is 23 for a maximum of $25,000 and 60 days of variable 24 raw capital. Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 6 1 In order to be eligible for this 2 grant you have to have been open since 2017, 3 can't be a franchise business, you have to have 4 at least one other employee, you have to have 5 less than 50 employees, and the ownership can't 6 have changed since 2017. 7 The only requirements under this 8 grant program if you receive a grant is that you 9 have to remain open for a minimum of 60 days 10 after funding is awarded, and you have to use the 11 funds for payroll expenses and working capital, 12 and the actual amount of the grant is actually 13 based on your actual business expenses. 14 So we have two applications, both 15 for $25,000. One is the IdeaPros, Incorporated, 16 doing business as Logo Factory, and Treasure 17 Breads. 18 So, again, the total amount for this 19 third round of grants is $50,000. So why is the 20 program needed? Our business and community and 21 the employment numbers in the area have been 22 impacted by the pandemic and our City's 23 Comprehensive Plan talks widely about the 24 importance of a healthy business community in Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 7 1 order to improve our residents' quality of life 2 and that in general we are supposed to attract a 3 whole bunch of houses in town in order to attract 4 new retail development and so any shortfall in 5 businesses or in houses is going to impact 6 quality of life. 7 So first off is the IdeaPros doing 8 business as the Logo Factory. They are 9 requesting $25,000 in working capital. They've 10 been in business in Yorkville since 2001 and 11 they've seen about a 63 percent drop in sales due 12 to the pandemic. So they have a whole bunch of 13 events that have been cancelled or delayed as a 14 result of the pandemic, and so that's impacted 15 revenues, so they are asking for funds to cover 16 the costs of goods, technology enhancements for 17 online business, advertisement, payroll, rent and 18 utilities. 19 Treasure Breads, Incorporated, is 20 also requesting $25,000. They are a company that 21 makes gourmet sweet breads out of Yorkville, and 22 that company was started in 2007, so the funds, 23 if received, will be used for payroll and 24 operating expenses, and their channels of revenue Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 8 1 since the pandemic have been completely closed, 2 including farmer's markets, youth groups, lobby 3 sales, retail coffee chains, so if they receive 4 the grant, the funds will be used to cover three 5 employees and allow the company to maintain 6 inventory as well as general overhead costs, 7 including rent, marketing and accounting fees. 8 So that's it for the public hearing 9 presentation. There was a public hearing notice 10 published in the Beacon newspaper in -- or on 11 June 2nd of 2020. 12 All of the project information, 13 including all the state-mandated application 14 materials, have been available on the City's 15 website since June 2nd, and so our next steps are 16 passage of a City Council resolution in support 17 during this meeting, and then after that there 18 will be a participation agreement signed by the 19 City and the applicant prior to actually 20 submitting the grant. 21 With that, I will turn it back over 22 to the mayor. 23 MAYOR PURCELL: That's pretty slick how 24 quickly you did that. Thank you. Okay. Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 9 1 Are there any comments from the City 2 Council on the public hearing? 3 (No response.) 4 MAYOR PURCELL: Hearing none, I will 5 close the public hearing. 6 (Which were all the 7 proceedings had in the 8 public hearing portion 9 of the meeting.) 10 ---o0o--- 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 10 1 STATE OF ILLINOIS ) ) SS. 2 COUNTY OF LASALLE ) 3 I, Christine M. Vitosh, a Certified Shorthand 4 Reporter, do hereby certify that I transcribed 5 the proceedings had at the pubic hearing and that 6 the foregoing, Pages 1 through 10, inclusive, is 7 a true, correct and complete computer-generated 8 transcript of the proceedings had at the time and 9 place aforesaid. 10 I further certify that my certificate annexed 11 hereto applies to the original transcript and 12 copies thereof, signed and certified under my 13 hand only. I assume no responsibility for the 14 accuracy of any reproduced copies not made under 15 my control or direction. 16 As certification thereof, I have hereunto set 17 my hand this 16th day of June, A.D., 2020. 18 19 20 Christine M. Vitosh, CSR Illinois CSR No. 084-002883 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.comVitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 11 A A.D 10:17 accounting 8:7 accuracy 10:14 actual 6:12,13 address 4:9 Administrator 2:12 2:20 advertisement 7:17 aforesaid 10:9 agreement 8:18 Alderman 2:3,4,5,6 2:7,8,9,10 allow 8:5 amount 4:8 6:12,18 annexed 10:10 applicant 8:19 application 8:13 applications 4:6,11 6:14 applies 10:11 Arden 2:6 area 6:21 asking 7:15 Assistant 2:19 assume 10:13 Attorney 2:21 attract 7:2,3 available 5:20 8:14 awarded 6:10 B back 8:21 Barksdale-Noble 2:16 Bart 2:12 4:23,23 based 6:13 batch 5:17 Beacon 8:10 best 4:24 Block 4:7 Brad 2:22 breads 3:4 4:12 6:17 7:19,21 brief 5:4 bunch 7:3,12 business 4:5,9 5:18 6:3,13,16,20,24 7:8,10,17 businesses 5:12,21 7:5 C cancelled 7:13 capital 5:24 6:11 7:9 CDBG 4:7,8 certificate 10:10 certification 10:16 certified 10:3,12 certify 10:4,10 chains 8:3 chambers 4:15 changed 6:6 channels 7:24 Chief 2:13 Chris 2:7 Christine 10:3,20 cities 5:21 City 1:5,8 2:12,14 2:19,21,22,23 8:16,19 9:1 City's 6:22 8:14 Clerk 2:14 close 9:5 closed 8:1 coffee 8:3 comments 9:1 community 2:16 4:6 6:20,24 company 7:20,22 8:5 complete 10:7 completely 8:1 Comprehensive 6:23 computer-genera... 10:7 Consultant 2:24 control 10:15 copies 10:12,14 correct 10:7 costs 7:16 8:6 Council 1:8 8:16 9:2 COUNTY 1:6 10:2 cover 7:15 8:4 COVID-19 4:10 5:22 CSR 10:20,20 D d/b/a 4:11 Dan 2:4 day 10:17 days 5:23 6:9 delayed 7:13 Dennis 3:1 development 2:17 2:24 4:7 7:4 Dhuse 2:15 direction 10:15 Director 2:15,17,18 discussion 4:24 5:3 doing 6:16 7:7 Downstate 4:5 5:18 drop 7:11 Dubajic 2:23 due 4:10 7:11 E Economic 2:23 eligible 6:1 emergency 4:10 employee 6:4 employees 6:5 8:5 employment 6:21 Engineer 2:22 enhancements 7:16 Eric 2:15 Erin 2:19 events 7:13 everybody 5:8,14 excellent 5:19 expenses 6:11,13 7:24 F Factory 4:12 6:16 7:8 Farm 1:13 farmer's 8:2 fees 8:7 Field-Orr 2:21 Finance 2:18 first 7:7 following 4:1,10 foregoing 10:6 franchise 6:3 Fredrickson 2:18 Frieders 2:8 funded 4:6 funding 6:10 funds 4:7,8 5:20 6:11 7:15,22 8:4 Funkhouser 2:7 further 10:10 G Game 1:13 general 7:2 8:6 Geneva 3:3 give 5:21 going 5:7 7:5 goods 7:16 gourmet 7:21 grant 4:7 5:22 6:2,8 6:8,12 8:4,20 grants 5:19 6:19 Great 5:16 groups 8:2 H hand 10:13,17 healthy 6:24 hearing 1:9 4:3,5 4:13,22 8:8,9 9:2 9:4,5,8 10:5 hereto 10:11 hereunto 10:16 houses 7:3,5 I IdeaPros 3:1 4:11 6:15 7:7 Illinois 1:6,14 10:1 10:20 impact 7:5 impacted 5:22 6:22 7:14 importance 6:24 improve 7:1 including 8:2,7,13 inclusive 10:6 Incorporated 6:15 7:19 information 8:12 inventory 8:6 J Jackie 2:5 James 2:13 Jason 2:10 Jensen 2:13 Joe 2:6 Joel 2:8 John 2:2 June 1:17 8:11,15 10:17 K Kathleen 2:21 Ken 2:3 KENDALL 1:6 Knauf 3:1 know 5:2 Koch 2:3 Krysti 2:16 L LASALLE 10:2 life 7:1,6 Lisa 2:14 little 4:23 lobby 8:2 Logo 4:11 6:16 7:8 long 5:12 Lynn 2:23 M M 10:3,20 maintain 8:5 marketing 8:7 markets 8:2 materials 8:14 maximum 5:23 mayor 2:2 4:4,17 4:22 5:2,6,9 8:22 8:23 9:4 meeting 1:8 8:17 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com Page 12 9:9 members 4:14,19 Milschewski 2:5 minimum 6:9 N needed 6:20 needs 4:9 new 7:4 newspaper 8:10 notice 8:9 numbers 6:21 O o0o---9:10 Oh 5:6 Okay 4:17 5:9,14 5:15,16 8:24 Olson 2:12 4:18 5:4 5:7,11 online 7:17 open 4:13 6:2,9 opening 4:4 operating 7:24 order 6:1 7:1,3 original 10:11 ORR 5:1 overhead 8:6 ownership 6:5 P p.m 1:18 Pages 10:6 pandemic 6:22 7:12,14 8:1 participation 8:18 passage 8:16 payroll 6:11 7:17 7:23 Pedersen 3:3,4 percent 7:11 Peterson 2:10 Pickering 2:14 place 10:9 Plan 6:23 Plocher 2:6 Police 2:13 portion 9:8 PowerPoint 5:4,15 PRESENT 2:1,11 presentation 5:1,3 5:15 8:9 pretty 8:23 prior 8:19 proceedings 4:2 9:7 10:5,8 program 5:18,19 6:8,20 project 8:12 proposed 4:5 pubic 10:5 public 1:9 2:15 4:3 4:4,13,14,19 8:8,9 9:2,5,8 published 8:10 Purcell 2:2 4:4,17 4:22 5:2,6,9 8:23 9:4 put 4:24 Q quality 7:1,6 quickly 8:24 R raw 5:24 receive 6:8 8:3 received 7:23 remain 6:9 Rena 3:4 rent 7:17 8:7 Reporter 10:4 reproduced 10:14 requested 4:8 requesting 7:9,20 requirements 6:7 residents'7:1 resolution 8:16 response 4:16,21 9:3 responsibility 10:13 result 7:14 retail 7:4 8:3 revenue 7:24 revenues 7:15 Road 1:13 Rob 2:18 round 6:19 S sales 7:11 8:3 Sanderson 2:22 screen 5:8,15 script 5:11 Seaver 2:9 see 5:14 seen 7:11 set 10:16 share 5:7 short 4:23 shortfall 7:4 Shorthand 10:3 signed 8:18 10:12 slick 8:23 Small 4:5 5:18 speak 4:15,20 SS 10:1 Stabilization 4:6 5:18 started 7:22 state 5:20 10:1 state-mandated 8:13 steps 8:15 submitting 8:20 support 8:16 supposed 7:2 sweet 7:21 T take 5:12 talks 6:23 Tarulis 2:9 technology 7:16 thank 5:9 8:24 thereof 10:12,16 third 5:17 6:19 three 8:4 time 10:8 total 4:7 6:18 town 7:3 transcribed 10:4 transcript 10:8,11 Transier 2:4 Treasure 3:4 4:12 6:16 7:19 true 10:7 Tuesday 1:17 turn 4:23 8:21 two 5:12 6:14 U UNITED 1:5 urgent 4:9 use 6:10 utilities 7:18 V variable 5:23 virus 5:22 Vitosh 10:3,20 W way 4:24 5:10 website 8:15 widely 6:23 Willrett 2:19 working 6:11 7:9 Works 2:15 X Y Yorkville 1:5,14 7:10,21 youth 8:2 Z Zoomland 4:19 0 084-002883 10:20 1 1 10:6 10 10:6 16th 10:17 2 2001 7:10 2007 7:22 2017 6:2,6 2020 1:17 8:11 10:17 25,000 5:23 6:15 7:9,20 2nd 8:11,15 3 4 5 50 6:5 50,000 4:8 6:19 6 60 5:23 6:9 63 7:11 7 7:00 1:18 8 800 1:13 9 9 1:17 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment City Council – June 23, 2020 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532895 AACVB AURORA AREA CONVENTION04/20-ALL05/28/20 01 APR 2020 ALL SEASON HOTEL TAX 01-640-54-00-548110.67INVOICE TOTAL:10.67 *04/20-HAMPTON05/28/20 01 APR 2020 HAMPTON HOTEL TAX01-640-54-00-5481461.38INVOICE TOTAL:461.38 *04/20-SUNSET05/28/20 01 APR 2020 SUNSET HOTEL TAX 01-640-54-00-548129.70INVOICE TOTAL:29.70 *04/20-SUPER05/28/20 01 APR 2020 SUNSET HOTEL TAX 01-640-54-00-5481613.55INVOICE TOTAL:613.55 *CHECK TOTAL:1,115.30 532896 ANIRI ANIRI LLC043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-5492895.64INVOICE TOTAL:895.64 *CHECK TOTAL:895.64 532897 BOOMBAH BOOMBAH043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-54923,282.79INVOICE TOTAL:3,282.79 *CHECK TOTAL:3,282.79 532898 EEIENGINEERING ENTERPRISES, INC.6909005/29/20 01 NORTH RT47 IMPROVEMENTS01-640-54-00-5465946.25INVOICE TOTAL:946.25 *6909205/29/20 01 UTILITY PERMIT REVIEWS01-640-54-00-54651,167.75INVOICE TOTAL:1,167.75 *)<Page 1 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532898 EEIENGINEERING ENTERPRISES, INC.6909305/29/20 01 PRESTWICK01-640-54-00-54651,059.00INVOICE TOTAL:1,059.00 *6909405/29/20 01 METRA RAIL YARD01-640-54-00-5465208.00INVOICE TOTAL:208.00 *6909705/29/20 01 KENDALL MARKETPLACE01-640-54-00-5465225.5002 RESIDENTIAL** COMMENT **INVOICE TOTAL:225.50 *6909805/29/20 01 GRANDE RESERVE-UNIT 801-640-54-00-5465237.00INVOICE TOTAL:237.00 *6909905/29/20 01 GRANDE RESERVE-UNIT 101-640-54-00-54653,468.00INVOICE TOTAL:3,468.00 *6910105/29/20 01 FOUNTAIN VILLAGE-COMPLETION OF 23-230-60-00-602392.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:92.50 *6910205/29/20 01 EAST ORANGE STREET WATER MAIN 51-510-60-00-6025114.7502 REPLACEMENT** COMMENT **INVOICE TOTAL:114.75 *6910305/29/20 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-54656,632.75INVOICE TOTAL:6,632.75 *6910505/29/20 01 RAINTREE VILLAGE-LENNAR01-640-54-00-5465532.25INVOICE TOTAL:532.25 *CHECK TOTAL:14,683.75 532899 EEIENGINEERING ENTERPRISES, INC.6910605/29/20 01 WELL #8&9 WATER TREATMENT 51-510-60-00-60815,939.00)<Page 2 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532899 EEIENGINEERING ENTERPRISES, INC.6910605/29/20 02 PLANT CATION EXCHANGE MEDIA ** COMMENT **03 REPLACEMENT** COMMENT **INVOICE TOTAL:5,939.00 *CHECK TOTAL:5,939.00 532900 EEIENGINEERING ENTERPRISES, INC.6910705/29/20 01 2019 ROAD PROGRAM23-230-60-00-6025164.00INVOICE TOTAL:164.00 *6910805/29/20 01 GRANDE RESERVE-UNIT 23-ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *6910905/29/20 01 GRANDE RESERVE-UNIT 8-ENG 01-640-54-00-5465300.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:300.00 *6911105/29/20 01 BLACKBERRY WOODS PHASE B - 01-640-54-00-5465100.0002 ENG INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *6911205/29/20 01 AUTUMN CREEK-ENG INSPECTIONS 01-640-54-00-5465500.00INVOICE TOTAL:500.00 *6911305/29/20 01 COUNTRY HILL-ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *6911405/29/20 01 PRESTWICK-ENG INSPECTIONS 01-640-54-00-5465600.00INVOICE TOTAL:600.00 *6911505/29/20 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *CHECK TOTAL:3,864.00)<Page 3 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532901 EEIENGINEERING ENTERPRISES, INC.6911605/29/20 01 ELIZABETH STREET WATER MAIN 51-510-60-00-6025612.0002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:612.00 *CHECK TOTAL:612.00 532902 EEIENGINEERING ENTERPRISES, INC.6911805/29/20 01 FY 2021 BUDGET01-640-54-00-54658.00INVOICE TOTAL:8.00 *6912105/29/20 01 2020 ROAD PROGRAM23-230-60-00-60253,943.15INVOICE TOTAL:3,943.15 *6912405/29/20 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-5465372.00INVOICE TOTAL:372.00 *6912805/29/20 01 ORANGE/OLSEN WATER MAIN01-640-54-00-5465433.50INVOICE TOTAL:433.50 *6912905/29/20 01 2020 NPDES MS4 INSPECTION & 01-640-54-00-5465344.7502 ANNUAL REPORT** COMMENT **INVOICE TOTAL:344.75 *6913205/29/20 01 GRANDE RESERVE UNIT 3 -ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *911005/29/20 01 CALEDONIA PHASE 1-ENG01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *CHECK TOTAL:5,301.40 532903 HOUSEAL HOUSEAL LAVIGNE ASSOCIATES)<Page 4 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532903 HOUSEAL HOUSEAL LAVIGNE ASSOCIATES459905/13/20 01 APR 2020 PROFESSIONAL01-220-54-00-54623,548.7502 CONSULTING SERVICES** COMMENT **INVOICE TOTAL:3,548.75 *CHECK TOTAL:3,548.75 532904 INGEMUNS INGEMUNSON LAW OFFICES LTD784804/01/20 01 02/17 & 03/02 ADMIN HEARINGS 01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00 532905 INLAND INLAND CONTINENTAL PROPERTY043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-5492 50,962.21INVOICE TOTAL:50,962.21 *CHECK TOTAL:50,962.21 532906 MENINC MENARDS INC043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-5492 66,794.59INVOICE TOTAL:66,794.59 *CHECK TOTAL:66,794.59 532907 MUNCOLLE MUNICIPAL COLLECTION SERVICES01675304/30/20 01 COMMISSION ON COLLECTIONS 01-210-54-00-546784.52INVOICE TOTAL:84.52 *01675404/30/20 01 COMMISSION ON COLLECTIONS 01-210-54-00-546730.33INVOICE TOTAL:30.33 *CHECK TOTAL:114.85)<Page 5 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532908 OSWEGO VILLAGE OF OSWEGO80206/03/20 01 02/01-04/30 SALARY01-640-54-00-541811,972.1902 REIMBURSEMENT FOR PURCHASING ** COMMENT **03 MANAGER-PARKER** COMMENT **04 02/01-04/30 SALARY01-640-54-00-5432 13,415.7805 REIMBURSEMENT FOR FACILITIES ** COMMENT **06 MANAGER-RAASCH** COMMENT **07 02/01-04/30 REIMBURSEMENT FOR 01-640-54-00-5418527.1408 CREDIT CARD CHARGES BY** COMMENT **09 PURCHASING MANAGER-PARKER** COMMENT **10 REIMBURSEMENT FOR METRA01-640-54-00-54627,000.0011 LOBBYIST - FEB 2020** COMMENT **INVOICE TOTAL:32,915.11 *CHECK TOTAL:32,915.11 532909 R0001798 BETHANY PENN17915506/04/20 01 BASEBALL REFUND79-000-44-00-4404245.00INVOICE TOTAL:245.00 *CHECK TOTAL:245.00 532910 R0002208 HARI DEVELOPMENT YORKVILLE LLC043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-5492649.16INVOICE TOTAL:649.16 *CHECK TOTAL:649.16 532911 R0002374 MOREEN BUTTERWORTH17913406/04/20 01 SOCCER REFUND79-000-44-00-440480.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00)<Page 6 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532912 R0002375 MICHAEL KLIMEK17874405/13/20 01 SOCCER REFUND79-000-44-00-440480.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 532913 R0002376 PATRICK FAMERA17890905/28/20 01 SOFTBALL REFUND79-000-44-00-4404170.00INVOICE TOTAL:170.00 *CHECK TOTAL:170.00 532914 R0002377 MARICELA GONZALEZ17926506/05/20 01 SOCCER REFUND79-000-44-00-440490.00INVOICE TOTAL:90.00 *CHECK TOTAL:90.00 532915 R0002378 SEAN MACKIN17898906/01/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402350.00INVOICE TOTAL:350.00 *CHECK TOTAL:350.00 532916 R0002379 BRENT WILK17900306/02/20 01 BASEBALL TOURNAMENT REFUND 79-000-44-00-4402350.00INVOICE TOTAL:350.00 *CHECK TOTAL:350.00 532917 SEBIS SEBIS DIRECT)<Page 7 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532917 SEBIS SEBIS DIRECT2990005/13/20 01 APR 2020 UTILITY BILLS01-120-54-00-5430386.1202 APR 2020 UTILITY BILLS51-510-54-00-5430517.3403 APR 2020 UTILITY BILLS52-520-54-00-5430241.3404 APR 2020 UTILITY BILLS79-795-54-00-5426259.85INVOICE TOTAL:1,404.65 *CHECK TOTAL:1,404.65 532918 UMBBANK UMB BANK043020-STREBATE06/12/20 01 FEB-APR 2020 SALES TAX REBATE 01-640-54-00-5492 82,902.28INVOICE TOTAL:82,902.28 *CHECK TOTAL:82,902.28 532919 WR000216 MICHAEL & TAMMY BURDIAK17908106/04/20 01 SOCCER REFUND79-000-44-00-440485.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00 532920 YORKACE YORKVILLE ACE & RADIO SHACK17017701/09/20 01 BOLTS, WASHERS, NUTS01-410-56-00-562011.52INVOICE TOTAL:11.52 *17048103/11/20 01 MASTER LOCKS01-410-56-00-562056.1202 MASTER LOCKS51-510-56-00-562056.1303 MASTER LOCKS52-520-56-00-562056.13INVOICE TOTAL:168.38 *17060403/31/20 01 CHAIN LOOP52-520-56-00-562039.98INVOICE TOTAL:39.98 *)<Page 8 of 42 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 08:31:58CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/23/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532920 YORKACE YORKVILLE ACE & RADIO SHACK17061404/01/20 01 SPRINGS, SHAFT, THROTTLE79-790-56-00-564091.8502 TRIGGER, WIRING HARNESS,** COMMENT **03 SCREWS, LEVER** COMMENT **INVOICE TOTAL:91.85 *17070704/14/20 01 BOLTS01-410-56-00-564027.99INVOICE TOTAL:27.99 *CHECK TOTAL:339.72TOTAL AMOUNT PAID:277,075.20)<Page 9 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:04:51MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900089 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-A.HERNANDEZ-A 05/31/20 01 FLATSOS#14902-TIRE79-790-54-00-549569.48INVOICE TOTAL:69.48 *062520-A.SIMMONS-A 05/31/20 01 VERIZON-APR 2020 IN CAR UNITS01-210-54-00-5440821.1902 VERIZON-APR 2020 MOBILE PHONES 01-210-54-00-5440885.0203 VERIZON-APR 2020 MOBILE PHONES 01-220-54-00-5440186.3204 VERIZON-APR 2020 MOBILE PHONES 79-795-54-00-544093.1605 VERIZON-APR 2020 MOBILE PHONES 51-510-54-00-5440179.2806 VERIZON-APR 2020 MOBILE PHONES 52-520-54-00-544036.01INVOICE TOTAL:2,200.98 *062520-B.PFIZENMAIER 05/31/20 01 POLICE RECORDS01-210-54-00-5412149.0002 MANAGEMENT-CONVERTING TO NIBRS ** COMMENT **03 WEBINAR-BALOG** COMMENT **04 AMERICAN TIRE#3289-HEADLIGHT 01-210-54-00-549571.7505 REPAIR** COMMENT **06 COMMERCIAL TIRE#3330025528-2 01-210-54-00-5495279.0607 TIRES** COMMENT **08 AMERICAN TIRE#3266-OIL01-210-54-00-5495756.4509 CHANGE, REPLACED ABS MODULE** COMMENT **10 AMERICAN TIRE#3302-POWER01-210-54-00-54951,181.2311 STEERING REPAIR** COMMENT **12 UNIFORM DEN-5 VESTS01-210-56-00-56901,212.50INVOICE TOTAL:3,649.99 *062520-E.DHUSE-A 05/31/20 01 NAPA#253485-PROOTECTANT,52-520-56-00-561314.1102 BATTERY BRUSH** COMMENT **INVOICE TOTAL:14.11 *062520-E.TOPPER-A 05/31/20 01 KENDALL PRINTING#20-04304-300 82-820-54-00-542660.2502 POSTCARDS** COMMENT **INVOICE TOTAL:60.25 *062520-J.ENGBERG-A 05/31/20 01 AMAZON-WORKBOOK FOR WRITING 01-220-56-00-562037.4102 GRANTS** COMMENT **INVOICE TOTAL:37.41 *062520-J.WEISS-A 05/31/20 01 YORKVILLE POST-STAMPS82-820-54-00-5452105.00INVOICE TOTAL:105.00 *062520-K.GREGORY-A 05/31/20 01 SAFETY SUPPLY-GLOVES52-520-56-00-5613242.1302 ARAMARK#1592229566-MATS51-510-54-00-548556.6803 ARAMARK#1592244140-MATS52-520-54-00-548556.6804 ARAMARK#1592251501-MATS01-410-54-00-548556.68INVOICE TOTAL:412.17 *FY 20Page 10 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:04:51MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900089 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-L.PICKERING-A 05/31/20 01 SHAW MEDIA-NOTICE FOR11-111-54-00-546238.7502 PROPOSALS FOR LANDSCAPE** COMMENT **03 MAINTENANCE FOR FOX HILL** COMMENT **04 SHAW MEDIA-NOTICE FOR12-112-54-00-546238.7505 PROPOSALS FOR LANDSCAPE** COMMENT **06 MAINTENANCE FOR SUNFLOWER** COMMENT **07 ESTATES** COMMENT **08 SHAW MEDIA-NOTICE FOR11-111-54-00-546238.7509 PROPOSALS FOR MANAGED SERVICES** COMMENT **10 FOR FOX HILL** COMMENT **11 SHAW MEDIA-NOTICE FOR12-112-54-00-546238.7512 PROPOSALS FOR MANAGED SERVICES ** COMMENT **13 FOR SUNFLOWER ESTATES** COMMENT **INVOICE TOTAL:155.00 *062520-N.DECKER-A 05/31/20 01 SHRED IT-APR 2020 ON SITE01-210-54-00-5462184.9702 SHREDDING** COMMENT **INVOICE TOTAL:184.97 *062520-P.MCMAHON-A 05/31/20 01 AMAZON-AMMO CABINET01-210-56-00-562067.15INVOICE TOTAL:67.15 *062520-R.FREDRICKSON 05/31/20 01 COMCAST-4/12-5/11 CABLE AT01-110-54-00-544021.1202 800 GAME FARM RD** COMMENT **03 COMCAST-4/13-5/12 INTERNET AT 51-510-54-00-5440108.3504 610 TOWER WELL** COMMENT **05 COMCAST-04/15-05/14 INTERNET 79-795-54-00-544068.4006 AT 102 E VAN EMMON** COMMENT **07 COMCAST-4/15-5/14 INTERNET AT 79-795-54-00-544025.7108 AT 102 E VAN EMMON** COMMENT **INVOICE TOTAL:223.58 *062520-S.REDMON-A 05/31/20 01 MAHONEY-CONCESSIONS TRAP79-795-54-00-5495330.0002 CLEANING** COMMENT **03 RUNCO-ENVELOPES, TAPE,79-795-56-00-5610177.1904 NOTEBOOKS, LABELS, BINDER** COMMENT **05 CLIPS** COMMENT **06 RIVERVIEW#134004-ALTERNATOR 01-410-56-00-5628174.3007 QUICKLANE#FOCB433511-OIL79-790-54-00-549552.5308 CHANGE** COMMENT **09 ARNESON#287288-APR 202079-790-56-00-5695178.2810 GASOLINE** COMMENT **11 ARNESON#285902-APR 2020 DIESEL 79-790-56-00-569583.7712 FUEL** COMMENT **13 ARNESON#285918-APR 202079-790-56-00-5695245.18FY 20Page 11 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:04:51MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900089 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-S.REDMON-A 05/31/20 14 GASOLINE** COMMENT **INVOICE TOTAL:1,241.25 *062520-T.NELSON-A05/31/20 01 BSN SPORTS#909151059-BASEBALL79-795-56-00-56065,298.6502 & SOFTBALL UNIFORMS** COMMENT **03 PITSTOP-APR 2020 PORT-O-LET 79-795-56-00-5620262.0004 CLEANING** COMMENT **INVOICE TOTAL:5,560.65 *062520-UCOY-A05/31/20 01 ADVANCED DISPOSAL-APR 202001-540-54-00-5442 108,432.8202 REFUSE SERVICE** COMMENT **03 ADVANCED DISPOSAL-APR 202001-540-54-00-54412,228.8504 SENIOR REFUSE SERVICE** COMMENT **INVOICE TOTAL:110,661.67 *CHECK TOTAL:124,643.66TOTAL AMOUNT PAID:124,643.66FY 20Page 12 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20UNITED CITY OF YORKVILLETIME: 10:23:59MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131172 KCR KENDALL COUNTY RECORDER'S 06/04/202848006/04/20 01 KENDALL MARKETPLACE LOT 5290-154-00-00-0011104.0002 PHASE 1 FINAL PLAT OF** COMMENT **03 RESUBDIVISION** COMMENT **INVOICE TOTAL:104.00 *CHECK TOTAL:104.00TOTAL AMOUNT PAID:104.00FY 21Page 13 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532921 ADVAAUTO ADVANCED AUTOMATION & CONTROLS20-338006/09/20 01 SONICWALL COMPREHENSIVE SUITE 51-510-54-00-54451,560.0002 LICENSE UPGRADE AND** COMMENT **03 ENHANCEMENT** COMMENT **INVOICE TOTAL:1,560.00 *20-338106/09/20 01 PROGRAM MODIFICATION TO51-510-54-00-5445415.0002 INHIBIT WELL 9 DURING SOFTNER ** COMMENT **03 REGENS** COMMENT **INVOICE TOTAL:415.00 *CHECK TOTAL:1,975.00 532922 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1052542-IN05/21/20 01 PHOTO CONTROLS, TAPE, SPLICE 01-410-56-00-5642289.1902 KIT, LAMPS** COMMENT **INVOICE TOTAL:289.19 *CHECK TOTAL:289.19D001685 ANTPLACE ANTHONY PLACE YORKVILLE LPJULY 202006/15/20 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427769.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 JULY 2020** COMMENT **INVOICE TOTAL:769.00 *DIRECT DEPOSIT TOTAL:769.00 532923 ARNESON ARNESON OIL COMPANY28973205/13/20 01 MAY 2020 GASOLINE01-410-56-00-5695111.3402 MAY 2020 GASOLINE51-510-56-00-5695111.34FY 21Page 14 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532923 ARNESON ARNESON OIL COMPANY28973205/13/20 03 MAY 2020 GASOLINE52-520-56-00-5695111.34INVOICE TOTAL:334.02 *28974405/13/20 01 MAY 2020 GASOLINE01-410-56-00-5695147.1202 MAY 2020 GASOLINE51-510-56-00-5695147.1203 MAY 2020 GASOLINE52-520-56-00-5695147.11INVOICE TOTAL:441.35 *29027605/20/20 01 MAY 2020 GASOLINE51-510-56-00-5695388.93INVOICE TOTAL:388.93 *CHECK TOTAL:1,164.30 532924 AXONAXON ENTERPRISE, INCSI-165989805/26/20 01 TASER CARTRIDGES01-210-56-00-56201,056.13INVOICE TOTAL:1,056.13 *CHECK TOTAL:1,056.13 532925 BATTERYS BATTERY SERVICE CORPORATION006234705/22/20 01 BATTERY01-410-56-00-562894.95INVOICE TOTAL:94.95 *CHECK TOTAL:94.95 532926 BCBSBLUE CROSS BLUE SHIELD06052006/05/20 01 JULY 2020 HEALTH INS01-110-52-00-52167,340.0502 JULY 2020 HEALTH INS01-120-52-00-52164,044.1403 JULY 2020 HEALTH INS01-210-52-00-521648,932.7404 JULY 2020 HEALTH INS01-220-52-00-52166,620.2205 JULY 2020 HEALTH INS01-410-52-00-521610,163.45FY 21Page 15 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532926 BCBSBLUE CROSS BLUE SHIELD06052006/05/20 06 JULY 2020 HEALTH INS01-640-52-00-524012,808.6707 JULY 2020 HEALTH INS79-790-52-00-521612,443.2508 JULY 2020 HEALTH INS79-795-52-00-52166,882.7309 JULY 2020 HEALTH INS51-510-52-00-52168,506.7110 JULY 2020 HEALTH INS52-520-52-00-52166,510.8011 JULY 2020 HEALTH INS82-820-52-00-52165,243.88INVOICE TOTAL:129,496.64 *CHECK TOTAL:129,496.64 532927 BENNETTG BENNETT, GARY L.05272005/27/20 01 JUN-DEC 2020 BRUSH DISPOSAL 01-540-54-00-5443600.00INVOICE TOTAL:600.00 *CHECK TOTAL:600.00 532928 BNYMGLOB THE BANK OF NEW YORK MELLON252-229415506/01/20 01 SERIES 2013 BOND ADMIN FEES 82-820-54-00-54981,100.00INVOICE TOTAL:1,100.00 *CHECK TOTAL:1,100.00 532929 BROUCH DANIEL J BROUCH202012905/08/20 01 TRUCK LETTERING01-410-54-00-5490285.0002 TRUCK LETTERING52-520-54-00-5490285.00INVOICE TOTAL:570.00 *CHECK TOTAL:570.00 532930 CAMBRIA CAMBRIA SALES COMPANY INC.4167405/26/20 01 PAPER TOWELS79-790-56-00-562062.30INVOICE TOTAL:62.30 *CHECK TOTAL:62.30FY 21Page 16 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532931 CAPERS CAPERS LLCINV-075106/01/20 01 CAPERS SOFTWARE MAINTENANCE 01-210-54-00-54625,000.0002 AGREEMENT RENEWAL** COMMENT **INVOICE TOTAL:5,000.00 *CHECK TOTAL:5,000.00 532932 CENTRALL CENTRAL LIMESTONE COMPANY, INC2136205/26/20 01 CRUSHED STONE01-410-56-00-5620157.80INVOICE TOTAL:157.80 *2145506/01/20 01 GRAVEL FOR F5 DOWNTOWN01-410-56-00-5620830.0302 PARKING LOT** COMMENT **INVOICE TOTAL:830.03 *CHECK TOTAL:987.83 532933 COMED COMMONWEALTH EDISON0091033126-052005/29/20 01 04/29-05/29 RT34 & AUTUMN CRK 23-216-54-00-548257.57INVOICE TOTAL:57.57 *0903040077-052005/28/20 01 04/28-05/28 MISC STREET LIGHTS 23-216-54-00-54823,184.72INVOICE TOTAL:3,184.72 *0966038077-052005/27/20 01 04/27-05/27 456 KENNEDY RD 23-216-54-00-548264.96INVOICE TOTAL:64.96 *1183088101-052005/26/20 01 04/24-05/26 1107 PRAIRIE LIFT 52-520-54-00-5480166.62INVOICE TOTAL:166.62 *1251108256-052005/27/20 01 04/27-05/7 301 E HUDRAULIC 79-795-54-00-548054.17INVOICE TOTAL:54.17 *1647065335-052005/29/20 01 04/29-05/29 SARAVANOS PUMP 52-520-54-00-548092.29INVOICE TOTAL:92.29 *FY 21Page 17 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532933 COMED COMMONWEALTH EDISON1718099052-052005/26/20 01 04/24-05/6 872 PRAIRIE CR 52-520-54-00-548026.93INVOICE TOTAL:26.93 *2668047007-052005/26/20 01 04/24-05/26 1908 RAINTREE RD 51-510-54-00-5480339.42INVOICE TOTAL:339.42 *2947052031-052005/28/20 01 04/28-05/28 RT47 & RIVER23-216-54-00-5482205.07INVOICE TOTAL:205.07 *2961017043-052005/27/20 01 04/27-05/27 PRESTWICK LIFT 52-520-54-00-5480134.75INVOICE TOTAL:134.75 *3119142025-052005/27/20 01 04/27-05/27 VAN EMMON LOT 51-510-54-00-548022.21INVOICE TOTAL:22.21 *4085080033-052005/27/20 01 04/27-05/7 1991 CANNONBALL 51-510-54-00-5480292.73INVOICE TOTAL:292.73 *7110074020-052005/27/20 01 04/27-05/27 104 E VAN EMMON 01-110-54-00-5480257.44INVOICE TOTAL:257.44 *7982120022-052005/28/20 01 04/28-05/28 609 BRIDGE01-110-54-00-548018.89INVOICE TOTAL:18.89 *CHECK TOTAL:4,917.77 532934 CONSTELL CONSTELLATION NEW ENERGY1754514510105/26/20 01 04/28-05/28 COUNTRYSIDE PKWY 23-216-54-00-5482110.18INVOICE TOTAL:110.18 *CHECK TOTAL:110.18 532935 COREMAIN CORE & MAIN LPFY 21Page 18 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532935 COREMAIN CORE & MAIN LPM38920805/21/20 01 54 510M METERS51-510-56-00-56647,064.64INVOICE TOTAL:7,064.64 *CHECK TOTAL:7,064.64 532936 COXLAND COX LANDSCAPING LLC19062006/01/20 01 SUNFLOWER ESTATES MAY 2020 12-112-54-00-5495400.0002 LANDSCAPING** COMMENT **INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 532937 DEARNATI DEARBORN LIFE INS. COMPANY06092006/09/20 01 JUL 2020 VISION INS01-110-52-00-522494.1502 JUL 2020 VISION INS01-120-52-00-522458.9503 JUL 2020 VISION INS01-210-52-00-5224517.8004 JUL 2020 VISION INS01-220-52-00-522490.0605 JUL 2020 VISION INS01-410-52-00-522495.7506 JUL 2020 VISION INS01-640-52-00-5242217.6407 JUL 2020 VISION INS79-790-52-00-5224128.1208 JUL 2020 VISION INS79-795-52-00-522485.0009 JUL 2020 VISION INS51-510-52-00-522499.0210 JUL 2020 VISION INS52-520-52-00-522466.2611 JUL 2020 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,537.08 *CHECK TOTAL:1,537.08 532938 DIRENRGY DIRECT ENERGY BUSINESS20154004228085106/02/20 01 04/36-05/27 610 TOWER WELLS 51-510-54-00-54808,349.04INVOICE TOTAL:8,349.04 *CHECK TOTAL:8,349.04FY 21Page 19 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532939 ECOECO CLEAN MAINTENANCE INC874405/29/20 01 MAY 2020 OFFICE CLEANING01-110-54-00-54881,005.0002 MAY 2020 OFFICE CLEANING01-210-54-00-54881,005.0003 MAY 2020 OFFICE CLEANING79-795-54-00-5488525.0004 MAY 2020 OFFICE CLEANING79-790-54-00-5488135.0005 MAY 2020 OFFICE CLEANING01-410-54-00-548865.0006 MAY 2020 OFFICE CLEANING51-510-54-00-548865.0007 MAY 2020 OFFICE CLEANING52-520-54-00-548865.00INVOICE TOTAL:2,865.00 *874505/29/20 01 MAY 2020 ADDITIONAL CLEANING 01-110-54-00-5488 COVID-1985.7502 MAY 2020 ADDITIONAL CLEANING 01-210-54-00-5488 COVID-1985.7503 MAY 2020 ADDITIONAL CLEANING 79-795-54-00-5488 COVID-19105.0004 MAY 2020 ADDITIONAL CLEANING 79-790-54-00-5488 COVID-1997.5005 MAY 2020 ADDITIONAL CLEANING 01-410-54-00-5488 COVID-1942.5006 MAY 2020 ADDITIONAL CLEANING 51-510-54-00-5488 COVID-1942.5007 MAY 2020 ADDITIONAL CLEANING 52-520-54-00-5488 COVID-1942.50INVOICE TOTAL:501.50 *CHECK TOTAL:3,366.50 532940 EEIENGINEERING ENTERPRISES, INC.68936-B04/30/20 01 1602 N BRIDGE STREET90-157-00-00-0111336.00INVOICE TOTAL:336.00 *6909505/29/20 01 METRONET90-132-00-00-01111,251.50INVOICE TOTAL:1,251.50 *6909605/29/20 01 CEDARHURST SITE IMPROVEMENTS 90-101-00-00-0111479.50INVOICE TOTAL:479.50 *6910005/29/20 01 TIMBER GLENN SUBDIVISION90-114-00-00-0111389.25INVOICE TOTAL:389.25 *6910405/29/20 01 RESTORE CHURCH90-121-00-00-0111303.75INVOICE TOTAL:303.75 *FY 21Page 20 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532940 EEIENGINEERING ENTERPRISES, INC.6911705/29/20 01 GAS-N-WASH90-144-00-00-01112,828.00INVOICE TOTAL:2,828.00 *6911905/29/20 01 GRANDE RESERVE-UNITS 26 & 27 90-147-00-00-0111236.25INVOICE TOTAL:236.25 *6912005/29/20 01 132 COMMERCIAL DR-MORTON BLDG 90-140-00-00-0111168.75INVOICE TOTAL:168.75 *6912205/29/20 01 RAGING WAVES PARKING LOT90-117-00-00-01111,094.7502 EXPANSION-PHASE 2** COMMENT **INVOICE TOTAL:1,094.75 *6912305/29/20 01 LOT 103-KENDALL MARKETPLACE 90-153-00-00-0111783.50INVOICE TOTAL:783.50 *6912505/29/20 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-0111225.50INVOICE TOTAL:225.50 *6912605/29/20 01 POPEYES-LOT 4 MENARDS COMMONS 90-156-00-00-01111,730.50INVOICE TOTAL:1,730.50 *6912705/29/20 01 1602 N. BRIDGE ST90-157-00-00-0111668.50INVOICE TOTAL:668.50 *6913005/29/20 01 RAINTREE VILLAGE UNIT 4 - ENG 90-153-00-00-0111100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *CHECK TOTAL:10,595.75 532941 ENCAP ENCAP, INC.618805/29/20 01 BLACKBERRY WOODS ANNUAL23-230-60-00-60142,383.00FY 21Page 21 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532941 ENCAP ENCAP, INC.618805/29/20 02 MANAGEMENT OF PLANTED AREAS ** COMMENT **INVOICE TOTAL:2,383.00 *CHECK TOTAL:2,383.00 532942 FLATSOS RAQUEL HERRERA1497205/06/20 01 TUBE79-790-54-00-549530.00INVOICE TOTAL:30.00 *1516205/22/20 01 1 NEW TIRE79-790-54-00-549583.33INVOICE TOTAL:83.33 *CHECK TOTAL:113.33 532943 FLEXFLEX BENEFIT SERVICE CORP.59255993940406/06/20 01 MAY 2020 HRA ADMIN FEES01-110-52-00-521615.0002 MAY 2020 HRA ADMIN FEES01-120-52-00-521610.0003 MAY 2020 HRA ADMIN FEES01-210-52-00-5216110.0004 MAY 2020 HRA ADMIN FEES01-220-52-00-521620.0005 MAY 2020 HRA ADMIN FEES01-410-52-00-52166.6706 MAY 2020 HRA ADMIN FEES79-790-52-00-521627.5007 MAY 2020 HRA ADMIN FEES79-795-52-00-521622.5008 MAY 2020 HRA ADMIN FEES51-510-52-00-521616.6709 MAY 2020 HRA ADMIN FEES52-520-52-00-521611.6610 MAY 2020 HRA ADMIN FEES01-640-52-00-524030.0011 MAY 2020 HRA ADMIN FEES82-820-52-00-521620.0012 MAY 2020 FSA ADMIN FEES01-110-52-00-52168.0013 MAY 2020 FSA ADMIN FEES01-120-52-00-52164.0014 MAY 2020 FSA ADMIN FEES01-210-52-00-521624.0015 MAY 2020 FSA ADMIN FEES01-220-52-00-52164.0016 MAY 2020 FSA ADMIN FEES01-410-52-00-52168.0017 MAY 2020 FSA ADMIN FEES51-510-52-00-52168.00INVOICE TOTAL:346.00 *CHECK TOTAL:346.00FY 21Page 22 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532944 FVFSFOX VALLEY FIRE & SAFETYIN0035271605/15/20 01 FIRE EXTIGUISHER SERVICE CHECK 23-216-54-00-5446187.9002 AT CITY HALL & PD** COMMENT **INVOICE TOTAL:187.90 *CHECK TOTAL:187.90 532945 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-14785106/09/20 01 KIMBALL HILL I MATTER01-640-54-00-546110,377.67INVOICE TOTAL:10,377.67 *H-3586C-14785206/09/20 01 NICHOLSON MATTER01-640-54-00-5461506.00INVOICE TOTAL:506.00 *H-3995C-14785306/09/20 01 YMCA MATTER01-640-54-00-5461440.00INVOICE TOTAL:440.00 *H-4412C-14785006/09/20 01 GREEN ORGANICS MATTER01-640-54-00-5461836.00INVOICE TOTAL:836.00 *CHECK TOTAL:12,159.67 532946 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02896005/27/20 01 REPAIR ABS CONTROL MODULE, 01-410-54-00-54903,071.3802 REPLACE REAR BRAKE CHAMBER** COMMENT **INVOICE TOTAL:3,071.38 *CHECK TOTAL:3,071.38 532947 IMPACT IMPACT NETWORKING, LLC179694405/27/20 01 04/29-05/28 COPIER CHARGES 01-110-54-00-543086.0502 04/29-05/28 COPIER CHARGES 01-120-54-00-543028.68FY 21Page 23 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532947 IMPACT IMPACT NETWORKING, LLC179694405/27/20 03 04/29-05/28 COPIER CHARGES 01-220-54-00-543043.7704 04/29-05/28 COPIER CHARGES 01-210-54-00-543039.3905 04/29-05/28 COPIER CHARGES 01-410-54-00-54622.5006 04/29-05/28 COPIER CHARGES 51-510-54-00-54302.5007 04/29-05/28 COPIER CHARGES 52-520-54-00-54302.4908 04/29-05/28 COPIER CHARGES 79-790-54-00-546234.2609 04/29-05/28 COPIER CHARGES 79-795-54-00-546234.28INVOICE TOTAL:273.92 *CHECK TOTAL:273.92 532948 IMPERINV IMPERIAL INVESTMENTSAPR 2020 REBATE06/08/20 01 DOWNTOWN BUSINESS DIST01-000-24-00-24885,242.4602 REBATE-04/20** COMMENT **INVOICE TOTAL:5,242.46 *CHECK TOTAL:5,242.46 532949 INTERDEV INTERDEV, LLCMSP102628705/31/20 01 MAY 2020 MONTHLY BILLING01-640-54-00-54509,711.00INVOICE TOTAL:9,711.00 *CHECK TOTAL:9,711.00 532950 IPRFILLINOIS PUBLIC RISK FUND6220505/08/20 01 JULY 2020 WORK COMP INS01-640-52-00-523110,695.7102 JULY 2020 WORK COMP INS-P 01-640-52-00-52312,096.5303 JULY 2020 WORK COMP INS51-510-52-00-52311,184.3704 JULY 2020 WORK COMP INS52-520-52-00-5231574.0205 JULY 2020 WORK COMP INS82-820-52-00-5231992.37INVOICE TOTAL:15,543.00 *CHECK TOTAL:15,543.00FY 21Page 24 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532951 JOJOCON JOJO COUTURE LLC308606/03/20 01 DISPOSABLE MASKS79-795-56-00-5606 COVID-1970.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 532952 KANTORG GARY KANTOR06072006/07/20 01 MAY VIRTUAL MAGIC CLASS79-795-54-00-546210.40INVOICE TOTAL:10.40 *CHECK TOTAL:10.40 532953 KCSHERIF KENDALL CO. SHERIFF'S OFFICENMT7156804/08/20 01 GENERAL LIABILITY INS RENEWAL 01-210-54-00-54604,181.00INVOICE TOTAL:4,181.00 *CHECK TOTAL:4,181.00 532954 KENCOM KENCOM PUBLIC SAFETY DISPATCH30904/02/20 01 TYLER/NEW WORLD ANNUAL01-640-54-00-544913,294.0702 MAINTENANCE CONTRACT RENEWAL ** COMMENT **INVOICE TOTAL:13,294.07 *CHECK TOTAL:13,294.07 532955 KENDCROS KENDALL CROSSING, LLCBD REBATE 04/2006/08/20 01 COUNTRYSIDE BUSINESS DISTRICT 01-000-24-00-24871,580.5902 REBATE - 04/20** COMMENT **INVOICE TOTAL:1,580.59 *CHECK TOTAL:1,580.59FY 21Page 25 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532956 MADBOMB MAD BOMBER FIREWORK PRODUCTION2020 FOURTH06/17/20 01 FOURTH OF JULY FIREWORKS79-000-24-00-246519,500.00INVOICE TOTAL:19,500.00 *CHECK TOTAL:19,500.00 532957 MENLAND MENARDS - YORKVILLE8404705/20/20 01 SIDING, SCREWS79-790-56-00-564019.96INVOICE TOTAL:19.96 *8404905/20/20 01 CLEVIS PIN, HITCH PIN52-520-56-00-562829.26INVOICE TOTAL:29.26 *8406005/20/20 01 COUPLING, CAPS, PIPE01-410-56-00-562039.23INVOICE TOTAL:39.23 *8408805/20/20 01 RETURNED HITCH PIN CREDIT 01-410-56-00-5628-24.99INVOICE TOTAL:-24.99 *84089-2005/20/20 01 CLEVIS PIN52-520-56-00-56284.27INVOICE TOTAL:4.27 *8415005/21/20 01 CONSTRUCTION SCREWS51-510-56-00-56203.79INVOICE TOTAL:3.79 *8415205/21/20 01 ENSILAGE FORK52-520-56-00-563034.99INVOICE TOTAL:34.99 *8423005/22/20 01 SANITIZER52-520-56-00-56108.37INVOICE TOTAL:8.37 *8423105/22/20 01 HAND SANITIZER, SOAP52-520-56-00-561016.35INVOICE TOTAL:16.35 *8466005/26/20 01 BOLTS, WASHERS, NUTS79-790-56-00-56408.20INVOICE TOTAL:8.20 *FY 21Page 26 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532957 MENLAND MENARDS - YORKVILLE8468105/26/20 01 FILTERS23-216-56-00-565617.94INVOICE TOTAL:17.94 *8485205/28/20 01 COVER, ROLLER FRAME, PAINT 01-410-56-00-562076.8902 TRAY, PRIMER, ASPHALT SEALER ** COMMENT **INVOICE TOTAL:76.89 *8485305/28/20 01 HACK BLADE51-510-56-00-56202.98INVOICE TOTAL:2.98 *8486905/28/20 01 DUPLEX OUTLET & COVER01-410-56-00-56205.54INVOICE TOTAL:5.54 *8488105/28/20 01 WIREGUARD, SANITIZER, COVER 79-790-56-00-562021.03INVOICE TOTAL:21.03 *8489805/28/20 01 GAP FILLER01-410-56-00-56206.99INVOICE TOTAL:6.99 *8527506/01/20 01 BOARDS, EXPANSION JOINT,51-510-56-00-562040.2902 MP STARTER** COMMENT **INVOICE TOTAL:40.29 *8528106/01/20 01 DRILL BIT SET52-520-56-00-563022.9902 HAND SANITIZER52-520-56-00-562014.97INVOICE TOTAL:37.96 *8529606/01/20 01 CONCRETE FINISH BROOM01-410-56-00-563033.98INVOICE TOTAL:33.98 *85491-2006/03/20 01 CARB & THROTTLE BODY CLEANER 01-410-56-00-56286.58INVOICE TOTAL:6.58 *CHECK TOTAL:389.61FY 21Page 27 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532958 METLIFE METLIFE SMALL BUSINESS CENTER05182005/18/20 01 JUNE 2020 DENTAL INS01-110-52-00-5223590.7702 JUNE 2020 DENTAL INS01-120-52-00-5223383.6703 JUNE 2020 DENTAL INS01-210-52-00-52233,273.6304 JUNE 2020 DENTAL INS01-220-52-00-5223542.1005 JUNE 2020 DENTAL INS01-410-52-00-5223610.2306 JUNE 2020 DENTAL INS01-640-52-00-52411,194.8607 JUNE 2020 DENTAL INS79-790-52-00-5223809.0308 JUNE 2020 DENTAL INS79-795-52-00-5223525.6709 JUNE 2020 DENTAL INS51-510-52-00-5223606.4810 JUNE 2020 DENTAL INS52-520-52-00-5223418.3911 JUNE 2020 DENTAL INS82-820-52-00-5223526.83INVOICE TOTAL:9,481.66 *CHECK TOTAL:9,481.66 532959 METROWES METRO WEST COG433905/01/20 01 ANNUAL DUES RENEWAL01-110-54-00-54606,657.70INVOICE TOTAL:6,657.70 *CHECK TOTAL:6,657.70 532960 MIDWSALT MIDWEST SALTP45183505/26/20 01 BULK ROCK SALT51-510-56-00-56382,616.81INVOICE TOTAL:2,616.81 *P45189506/01/20 01 BULK ROCK SALT51-510-56-00-56382,476.39INVOICE TOTAL:2,476.39 *P45198006/08/20 01 BULK ROCK SALT51-510-56-00-56382,397.85INVOICE TOTAL:2,397.85 *CHECK TOTAL:7,491.05FY 21Page 28 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532961 NETWRIX NETWRIX CORPORATION024068806/02/20 01 NETWRIX ACTIVE DIRECTORY01-640-54-00-54501,297.3502 SUBSCRIPTION** COMMENT **INVOICE TOTAL:1,297.35 *CHECK TOTAL:1,297.35D001686 ORRKKATHLEEN FIELD ORR & ASSOC.1622006/02/20 01 MISC CITY LEGAL MATTERS01-640-54-00-54565,110.0002 DOWNSTATE STABILIZATION01-640-54-00-54561,800.0003 PROGRAM MATTERS** COMMENT **04 DOWNTOWN TIF MATTERS88-880-54-00-546650.0005 KENDALL MARKETPLACE MATTERS 90-154-00-00-0011750.0006 MEETINGS01-640-54-00-54561,000.0007 PARKS LEGAL MATTERS79-790-54-00-5466270.00INVOICE TOTAL:8,980.00 *DIRECT DEPOSIT TOTAL:8,980.00 532962 PAWLOWSM MARK PAWLOWSKI05292005/29/20 01 COLT LEAGUE ENTRY FEE79-795-56-00-560665.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00 532963 PFIZENMB BEHR PFIZENMAIER06032006/03/20 01 TUITION REIMBURSEMENT FOR 01-210-54-00-54102,412.0002 ADVANCED COMPOSITION CLASS** COMMENT **INVOICE TOTAL:2,412.00 *CHECK TOTAL:2,412.00 532964 PFPETT P.F. PETTIBONE & CO.FY 21Page 29 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532964 PFPETT P.F. PETTIBONE & CO.17873105/22/20 01 RETIRED OFFICER ID01-210-54-00-543017.00INVOICE TOTAL:17.00 *CHECK TOTAL:17.00 532965 PRINTSRC LAMBERT PRINT SOURCE, LLC172206/10/20 01 SAFETY PRACTICE & PROCEDURE 79-795-56-00-5606549.0002 SPECTATOR AREA YARD SIGNS** COMMENT **INVOICE TOTAL:549.00 *CHECK TOTAL:549.00 532966 R&RSPORT RAYMOND E COOLEY634405/14/20 01 SHADOWBOX01-210-56-00-5650125.00INVOICE TOTAL:125.00 *CHECK TOTAL:125.00 532967 R0001975 RYAN HOMES2808 OWEN CT06/08/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24151,875.00INVOICE TOTAL:1,875.00 *2809 OWEN CT06/08/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415600.00INVOICE TOTAL:600.00 *CHECK TOTAL:2,475.00 532968 R0002368 AMY YANG05272005/27/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-137191.4502 ACCT #0102590360-04** COMMENT **INVOICE TOTAL:91.45 *CHECK TOTAL:91.45FY 21Page 30 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532969 R0002369 KRIS & BECKY CASSIE05212005/21/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371264.4102 ACCT # 0106141900-03** COMMENT **INVOICE TOTAL:264.41 *CHECK TOTAL:264.41 532970 R0002370 PATRICIA LUTH05212005/21/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371231.4402 ACCT# 0300705440-01** COMMENT **INVOICE TOTAL:231.44 *CHECK TOTAL:231.44 532971 R0002371 FLORES/HOFFMAN05212005/21/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371640.1702 ACCT #0109060070-00** COMMENT **INVOICE TOTAL:640.17 *CHECK TOTAL:640.17 532972 R0002372 MAREK NEMRAVA05272005/27/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371189.1602 ACCT #0107475120-02** COMMENT **INVOICE TOTAL:189.16 *CHECK TOTAL:189.16 532973 R0002373 HOLLY GILMOUR06012006/01/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-137143.0102 ON ACCT #0101283070-01** COMMENT **INVOICE TOTAL:43.01 *CHECK TOTAL:43.01FY 21Page 31 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532974 RUSSPOWE RUSSO HARDWARE INC.SO1027934806/04/20 01 ROUNDUP79-790-56-00-5640613.92INVOICE TOTAL:613.92 *CHECK TOTAL:613.92 532975 SHERWINW THE SHERWIN-WILLIAMS CO.4231-205/22/20 01 PAINT01-410-56-00-5640365.85INVOICE TOTAL:365.85 *CHECK TOTAL:365.85 532976 SHISHI INTERNATIONAL CORPB1177415705/22/20 01 MAY-SEPT 2020 ACROBAT PRO 01-640-54-00-545063.00INVOICE TOTAL:63.00 *CHECK TOTAL:63.00 532977 STEVENS STEVEN'S SILKSCREENING16416-606/02/20 01 EMBROIDERY01-210-56-00-560040.00INVOICE TOTAL:40.00 *CHECK TOTAL:40.00 532978 STREICH STREICHERSI143050905/13/20 01 UNIFIORM PANTS, SHIRT01-210-56-00-560069.00INVOICE TOTAL:69.00 *CHECK TOTAL:69.00 532979 SUBURLAB SUBURBAN LABORATORIES INC.FY 21Page 32 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532979 SUBURLAB SUBURBAN LABORATORIES INC.17664805/29/20 01 RADIOLOGICAL ELEMENT SAMPLES 51-510-54-00-5429631.00INVOICE TOTAL:631.00 *CHECK TOTAL:631.00 532980 TKBASSOC TKB ASSOCIATES, INC.1393405/17/20 01 LASERFICHE SERVER ANNUAL01-640-54-00-54502,719.0002 MAINTENANCE & SUPPORT RENEWAL ** COMMENT **INVOICE TOTAL:2,719.00 *CHECK TOTAL:2,719.00 532981 TRCONTPR TRAFFIC CONTROL & PROTECTION10406705/21/20 01 FACES TO BE APPLIED TO01-410-56-00-5619297.2002 EXISTING ALUMINUMS** COMMENT **INVOICE TOTAL:297.20 *10407905/19/20 01 STREET SIGNS01-410-56-00-5619227.90INVOICE TOTAL:227.90 *10408005/19/20 01 STREET SIGNS01-410-56-00-5619139.20INVOICE TOTAL:139.20 *CHECK TOTAL:664.30 532982 TURFTEAM THE TURF TEAM, INC.15487405/22/20 01 ROD-LIFT01-410-56-00-562834.58INVOICE TOTAL:34.58 *CHECK TOTAL:34.58 532983 VITOSH CHRISTINE M. VITOSHFY 21Page 33 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 532983 VITOSH CHRISTINE M. VITOSHCMV 198106/02/20 01 MAY 2020 ADMIN HEARING01-210-54-00-5467100.00INVOICE TOTAL:100.00 *CMV 198206/02/20 01 05/26 CITY COUNCIL MEETING 01-110-54-00-5462 COVID-19201.12INVOICE TOTAL:201.12 *CHECK TOTAL:301.12 532984 WELDSTAR WELDSTAR0186224205/24/20 01 CYLINDER RENTAL01-410-54-00-548534.80INVOICE TOTAL:34.80 *CHECK TOTAL:34.80 532985 WIREWIZ WIRE WIZARD OF ILLINOIS, INC3400206/01/20 01 ALARM MONITORING FOR52-520-54-00-5462138.0002 JULY-SEPT AT WELLS** COMMENT **INVOICE TOTAL:138.00 *CHECK TOTAL:138.00 532986 WTRPRD WATER PRODUCTS, INC.029561005/28/20 01 MEDALLION LOWER STEM, VALVE & 51-510-56-00-5640415.5602 VALVE PLATE** COMMENT **INVOICE TOTAL:415.56 *CHECK TOTAL:415.56D001687 YBSDYORKVILLE BRISTOL2020.00806/01/20 01 JUN 2020 LANDFILL EXPENSE 51-510-54-00-544512,879.20INVOICE TOTAL:12,879.20 *FY 21Page 34 of 42 01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 06/17/20TIME: 08:42:19UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 06/23/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001687 YBSDYORKVILLE BRISTOL520SF06/05/20 01 MAY 2020 SANITARY FEES95-000-24-00-2450255,128.11INVOICE TOTAL:255,128.11 *MAY FEES06/11/20 01 MAY 2020 PERMIT FEES95-000-24-00-24548,400.00INVOICE TOTAL:8,400.00 *DIRECT DEPOSIT TOTAL:276,407.31 532987 YORKACE YORKVILLE ACE & RADIO SHACK17088205/07/20 01 FUSES01-410-56-00-56203.99INVOICE TOTAL:3.99 *17094105/14/20 01 2-WAY DIGITAL SPLITTER01-410-56-00-56206.99INVOICE TOTAL:6.99 *17098205/19/20 01 KEY01-410-56-00-56202.99INVOICE TOTAL:2.99 *CHECK TOTAL:13.97 532988 YOUNGM MARLYS J. YOUNG05202006/01/20 01 05/20/20 ADMIN MEETING MINUTES 01-110-54-00-546250.00INVOICE TOTAL:50.00 *06012006/03/20 01 06/02 LIBRARY MEETING MINUTES 82-820-54-00-546260.00INVOICE TOTAL:60.00 *CHECK TOTAL:110.00305,039.13TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID:286,156.31TOTAL AMOUNT PAID:591,195.44FY 21Page 35 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:11:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900090 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-B.OLSEM-B 05/31/20 01 WAREHOUSE-STENO BOOKS, POST IT 01-110-56-00-561028.5702 NOTES** COMMENT **INVOICE TOTAL:28.57 *062520-B.OLSON-B05/31/20 01 ZOOM-05/22-06/23 MONTHLY COSTS 01-110-54-00-5462154.97INVOICE TOTAL:154.97 *062520-B.PFIZENMAIER 05/31/20 01 WALMART-LYSOL & CLOROX WIPES 01-210-56-00-5620192.8002 AMERICAN TIRE#3244-TIRE REPAIR 01-210-54-00-549517.9403 AMERICAN TIRE#3345-DIAGNOSTIC 01-210-54-00-549535.8804 AMERICAN TIRE#3351-REPLACE01-210-54-00-549546.1305 WINDSHIELD WIPER HOSE** COMMENT **06 AMERICAN TIRE#3352-OIL01-210-54-00-5495163.9807 CHANGE, MOUNT & BALANCE 2** COMMENT **08 TIRES, INSTALL BATTERY KILL** COMMENT **09 SWITCH** COMMENT **10 AMERICAN TIRE#3353-OIL01-210-54-00-5495189.3111 CHANGE, CLEAN BRAKE CALIPERS, ** COMMENT **12 ROTATE TIRES** COMMENT **13 AMERICAN TIRE#3366-REPLACED 01-210-54-00-5495302.3814 BATTERY, TESTED ELECTRICAL** COMMENT **15 AMERICAN TIRE#3355-REPLACED 01-210-54-00-5495347.8016 FRONT STRUTS** COMMENT **17 AMERICAN TIRE#3371-REPLACED 01-210-54-00-5495361.4818 OUTER TIE RODS, CLEANED BRAKE ** COMMENT **19 CALIPERS, REPLACED KILL SWITCH ** COMMENT **20 AMERICAN TIRE#3338-REPLACED 01-210-54-00-5495451.7421 FRONT BRAKE PADS & ROTORS, OIL ** COMMENT **22 CHANGE** COMMENT **23 AMERICAN TIRE#3347-MOUNT &01-210-54-00-54951,022.9424 BALANCE 2 TIRES, ALIGNMENT,** COMMENT **25 SERVICE HEADLIGHT** COMMENT **26 AMERICAN TIRE#3426-OIL CHAGE 01-210-54-00-549548.1527 AMERICAN TIRE#3424-OIL CHAGE 01-210-54-00-549562.50INVOICE TOTAL:3,243.03 *062520-B.WEBER05/31/20 01 AMAZON-SOCKS, PANTS, SHIRT01-410-56-00-5600183.8802 AMAZON-SWEATSHIRT01-410-56-00-560063.7403 FLATSOS-2 TUBES01-410-56-00-562870.00INVOICE TOTAL:317.62 *062520-C.PARKER-B 05/31/20 01 PENNCARE#M43484-GLOVES01-110-56-00-561015.7702 PENNCARE#M43484-GLOVES01-120-56-00-561015.7703 PENNCARE#M42404-DISINFECTANT, 01-110-56-00-5610117.6904 GLOVES** COMMENT **FY 21Page 36 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:11:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900090 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-C.PARKER-B 05/31/20 05 PENNCARE#M42404-DISINFECTANT, 01-120-56-00-5610117.6906 GLOVES** COMMENT **07 AMAZON-THERMOMETER79-790-56-00-562089.9908 AMAZON-THERMOMETER79-795-56-00-562089.99INVOICE TOTAL:446.90 *062520-E.DHUSE-B05/31/20 01 AMAZON-VELCRO51-510-56-00-562013.8702 NAPA#254041-OIL01-410-56-00-562824.4903 APWA-MEMBERSHIP RENEWAL51-510-54-00-5460150.0004 APWA-MEMBERSHIP RENEWAL01-410-54-00-5462300.0005 APWA-MEMBERSHIP RENEWAL52-520-54-00-5462250.0006 TRAFFIC SAFETY-CROWD CONTROL 23-216-56-00-56564,637.4107 BARRICADE** COMMENT **08 NAPA#55891-FILTER01-410-56-00-56283.1009 NAPA#55891-BULBS01-410-56-00-56286.62INVOICE TOTAL:5,385.49 *062520-E.TOPPER-B 05/31/20 01 WALL STREET JOURNAL RENEWAL 82-820-54-00-5460134.9702 TRIBUNE-RENEWAL82-820-54-00-546037.4503 AMAZON-INK CARTRIDGES82-820-56-00-561016.9904 AMAZON PRIME MONTHLY FEE82-820-54-00-546012.9905 AMAZON-LABELS82-820-56-00-56103.1906 AMAZON-FIRE 7 TABLET82-000-24-00-248047.4907 AMAZON-GERMICIDAL HAND GEL82-820-56-00-5621206.8508 AMAZON-LATEX GLOVES82-820-56-00-562178.9709 AMAZON-FACE MASKS82-820-56-00-5610163.9210 DEMCO-SOFTWARE RENEWAL84-840-56-00-56351,326.4911 AMAZON-LATEX GLOVES82-820-56-00-562031.9912 AMAZON-BANDANAS82-820-56-00-561033.7613 AMAZON-ENVELOPES82-820-56-00-561029.9814 AMAZON-THERMOMETERS82-820-56-00-561062.9715 AMAZON-SPRAY BOTTLES82-820-56-00-562045.9416 UPSTAGING-COUNTER SHIELDS82-820-56-00-5621539.0017 AMAZON-SANITIZER82-820-56-00-562169.9918 DOMAIN LISTING-LIBRARY LISTING 82-820-54-00-5426228.0019 RENEWAL** COMMENT **INVOICE TOTAL:3,070.94 *062520-E.WILLRETT-B 05/31/20 02 2020 BACKUP SERVICES AGREEMENT ** COMMENT **062520-E.WILLRETT-B 05/31/20 31 ELEMENT FOUR#SER0014293-MAY 01-640-54-00-5450723.81INVOICE TOTAL:723.81 *062520-J.ENGBERG-B 05/31/20 01 ADOBE-MONTHLY CLOUD FEE01-220-54-00-546252.9902 ESRI-JULY 2020 USER01-220-54-00-5412-1,495.00FY 21Page 37 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:11:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900090 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-J.ENGBERG-B 05/31/20 03 CONFERENCE** COMMENT **04 REGISTRATION REFUND-ENGBERG** COMMENT **INVOICE TOTAL:-1,442.01 *062520-J.GALAUNER-B 05/31/20 01 AMAZON-NINTENDO ESHOP GIFTCARD 79-795-56-00-560620.00INVOICE TOTAL:20.00 *062520-J.JENSEN-B05/31/20 01 AMAZON-KEYBOARD WRIST REST01-210-56-00-561022.3802 PADS** COMMENT **03 HOME DEPO-DISINFECT WIPES01-210-56-00-562074.7004 AMAZON-EXTENSION CORDS,01-210-56-00-5610129.6405 STAPLER, POST IT NOTES,** COMMENT **06 SCISSORS** COMMENT **INVOICE TOTAL:226.72 *062520-J.SLEEZER-B 05/31/20 01 GROUND EFFECTS-DIAMOND BLADE 01-410-56-00-5630219.0002 AMAZON-SAFETY SHOES-SLEEZER 01-410-56-00-5600103.9703 AMAZON-BANDANAS-SLEEZER01-410-56-00-560025.1904 JOHNSON SCREEN-STAFF SHIRTS 52-520-56-00-5600168.7505 JOHNSON SCREEN-STAFF SHIRTS 51-510-56-00-5600337.5006 JOHNSON SCREEN-STAFF SHIRTS 01-410-56-00-5600281.2507 NAPA#254768-SNAP RINGS01-410-56-00-56282.5808 AMAZON-NEW PICKUP RECEIVERS 01-410-56-00-5628285.62INVOICE TOTAL:1,423.86 *062520-K.BARKSDALE-B 05/31/20 01 KONE-MAY 2020 ELEVATOR23-216-54-00-5446160.5002 MAINTENANCE** COMMENT **03 RECORD INFORMATION-52 WEEK01-220-54-00-5490575.0004 ACCESS TO KENDALL COUNTY** COMMENT **05 DATABASES** COMMENT **INVOICE TOTAL:735.50 *062520-K.GREGORY-B 05/31/20 01 MINER#100630-JUN 2020 MANAGED 01-410-54-00-5462366.8502 SERVICES RADIO** COMMENT **03 MINER#100630-JUN 2020 MANAGED 51-510-54-00-5462430.6504 SERVCES RADIO** COMMENT **05 MINER#100630-JUN 2020 MANAGED 52-520-54-00-5462287.1006 SERVICES RADIO** COMMENT **07 MINER#100630-JUN 2020 MANAGED 79-790-54-00-5462510.4008 SERVICES RADIO** COMMENT **09 WAREHOUSE DIRECT-PAPER CLIPS 01-110-56-00-56102.50INVOICE TOTAL:1,597.50 *062520-L.PICKERING-B 05/31/20 01 NAGARA-MEMBERSHIP RENEWAL01-110-54-00-546089.00INVOICE TOTAL:89.00 *FY 21Page 38 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:11:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900090 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-M.SENG-B 05/31/20 01 FLATSOS-TUBE01-410-56-00-562820.00INVOICE TOTAL:20.00 *062520-N.DECKER-B05/31/20 01 COMCAST-6/8-7/7 CABLE01-210-54-00-54404.2202 ACCURINT-MAY 2020 SEARCHES01-210-54-00-5462150.0003 COMCAST-5/15-6/14 INTERNET FOR 01-640-54-00-54491,153.2704 KENCOM** COMMENT **INVOICE TOTAL:1,307.49 *062520-P.RATOS-B 05/31/20 01 HOME DEPO-FAUCET23-216-54-00-544675.5602 CONNOR CO-FAUCET ASSEMBLY23-216-54-00-544639.22INVOICE TOTAL:114.78 *062520-P.SCODRO-B 05/31/20 01 TARGET-INK CARTRIDGES52-520-56-00-561073.9302 SHEPPLERS-WORK BOOTS-SCODRO 51-510-56-00-5600189.6103 DICKIES-SHORTS-SCODRO51-510-56-00-560084.9604 STOCK FIELD-PANTS-SCODRO51-510-56-00-560069.01INVOICE TOTAL:417.51 *062520-R.FREDRICKSON 05/31/20 01 COMCAST-4/24-5/23 INTERNET AT 79-790-54-00-544084.7702 201 W HYDRAULIC** COMMENT **03 COMCAST-4/24-5/23 INTERNET AT 79-795-54-00-544063.5804 201 W HYDRAULIC** COMMENT **05 COMCAST-4/24-5/23 INTERNET AT 01-110-54-00-544072.4306 800 GAME FARM RD** COMMENT **07 COMCAST-4/24-5/23 INTERNET AT 01-220-54-00-544062.0808 800 GAME FARM RD** COMMENT **09 COMCAST-4/24-5/23 INTERNET AT 01-120-54-00-544041.3910 800 GAME FARM RD** COMMENT **11 COMCAST-4/24-5/23 INTERNET AT 01-210-54-00-5440269.0012 800 GAME FARM RD** COMMENT **13 COMCAST-4/29-5/28 INTERNET AT 79-790-54-00-544089.9014 AT 185 WOLF ST** COMMENT **15 COMCAST-4/29-5/28 VOICE &79-790-54-00-5440115.8216 CABLE AT 185 WOLF ST** COMMENT **17 COMCAST-4/30-5/29 INTERNET AT 52-520-54-00-544039.4818 610 TOWER** COMMENT **19 COMCAST-4/30-5/29 INTERNET AT 01-410-54-00-544078.9420 610 TOWER** COMMENT **21 COMCAST-4/30-5/29 INTERNET AT 51-510-54-00-5440118.4322 610 TOWER** COMMENT **23 NEWTEK-MAY 2020 WEB UPKEEP01-640-54-00-545016.5924 AURORA UNIVERSITY-TUITION FEES 01-210-54-00-54102,412.0025 FOR GOLDSMITH** COMMENT **26 IGFOA-INTERNAL SEMINAR REFUND 01-120-54-00-5412-255.00FY 21Page 39 of 42 DATE: 06/16/20UNITED CITY OF YORKVILLETIME: 11:11:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900090 FNBO FIRST NATIONAL BANK OMAHA 06/25/20062520-R.FREDRICKSON 05/31/20 27 FOR FREDRICKSON & WRIGHT** COMMENT **INVOICE TOTAL:3,209.41 *062520-R.HARMON-B05/31/20 01 AMAZON-MAGNETIC FRACTION79-795-56-00-5606240.6502 TILES, DISNEY BOOKS, HARRY** COMMENT **03 POTTER CAMPING KIT, MINI RADIO ** COMMENT **04 STEREO STATIONS** COMMENT **05 STAPLES-SURVIAL KIT SUPPLIES 79-795-56-00-560642.7406 AMAZON-CLOTHES PINS, FYING79-795-56-00-560672.2107 KEYS, CHOPSTICKS SET,** COMMENT **08 MAGNIFIER CONTAINER BUG** COMMENT **09 CATCHER, PLAY-DOH** COMMENT **INVOICE TOTAL:355.60 *062520-S.REDMON-B 05/31/20 01 AT&T UVERSE-5/24-6/23 TOWN79-795-54-00-544078.5302 SQUARE SIGN INTERNET** COMMENT **03 CROWN TROPHY-VIRTUAL SPACE79-795-56-00-5606165.0004 RACE MEDALS** COMMENT **05 ROSATIS-SPACE RACE GIFT CARD 79-795-56-00-560615.0006 BURNT BARREL SOCIAL-SPACE79-795-56-00-560615.0007 RACE GIFT CARD** COMMENT **08 GRACE-SPACE RACE GIFT CARD79-795-56-00-560615.0009 ROSATIS-SPACE RACE GIFT CARD 79-795-56-00-560615.0010 SWEETWATER-DRIVE IN MOVIE79-795-56-00-5606193.9711 EQUIPMENT** COMMENT **12 RK AUDIO-DRIVE IN MOVIE79-795-56-00-5606435.9913 EQUIPMENT** COMMENT **INVOICE TOTAL:933.49 *062520-S.SLEEZER-B 05/31/20 01 RUSS0-V-BELTS79-790-56-00-564082.98INVOICE TOTAL:82.98 *062520-T.SOELKE-B 05/31/20 01 GROUND EFFECTS-MULCH23-216-56-00-56561,446.0002 THERO-TRUCK RUNNING BOARDS52-520-56-00-5628265.0803 OPERATION & MAINTENANCE OF52-520-54-00-5412164.0004 WASTEWATER COLLECTION SYSTEMS ** COMMENT **05 MANUALS** COMMENT **06 SAMS-SHORTS, SOCKS, TEES52-520-56-00-560066.73INVOICE TOTAL:1,941.81 *CHECK TOTAL:24,404.97TOTAL AMOUNT PAID:24,404.97FY 21Page 40 of 42 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION24,126.44$ -$ 24,126.44 2,703.29$ 1,796.93$ 28,626.66$ FINANCE13,732.58 - 13,732.58 1,550.68 1,032.37 16,315.63$ POLICE147,845.70 10,018.63 157,864.33 727.02 11,694.46 170,285.81$ COMMUNITY DEV.27,329.86 - 27,329.86 3,086.25 2,049.78 32,465.89$ STREETS16,698.95 215.25 16,914.20 1,889.34 1,232.91 20,036.45$ WATER17,046.35 399.88 17,446.23 1,965.50 1,284.44 20,696.17$ SEWER9,671.69 - 9,671.69 1,080.32 699.52 11,451.53$ PARKS23,892.24 454.36 24,346.60 2,730.65 1,785.67 28,862.92$ RECREATION14,977.17 - 14,977.17 1,657.87 1,109.21 17,744.25$ LIBRARY15,341.47 - 15,341.47 1,193.40 1,151.06 17,685.93$ TOTALS310,662.45$ 11,088.12$ 321,750.57$ 18,584.32$ 23,836.35$ 364,171.24$ TOTAL PAYROLL364,171.24$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 12, 2020Page 41 of 42 ACCOUNTS PAYABLE DATE FY 20 City Check Register - FY 20 (Pages 1 - 9)06/23/2020 277,075.20$ City MasterCard Bill Register - FY 20 (Pages 10 - 12)06/25/2020 124,643.66$ SUB-TOTAL: 401,718.86$ FY 21 Clerk's Check #131172- Kendall County Recorder - FY 21 (Page 13)06/04/2020 104.00 City Check Register - FY 21 (Pages 14 - 35)06/23/2020 591,195.44 City MasterCard Bill Register - FY 21 (Pages 36 - 40)06/25/2020 24,404.97 SUB-TOTAL: 615,704.41$ WIRE PAYMENTS Amalgamated Bank of Chicago - 2015A Bond - Interest PMT 05/26/2020 95,300.00$ Amalgamated Bank of Chicago - 2014A Bond -Interest PMT 05/26/2020 60,668.75 BNY Mellon - 2014 Refi Bond - Interest PMT 05/26/2020 23,357.50 FNBO - 102 E Van Emmon Loan PMT 06/02/2020 212,233.33 TOTAL PAYMENTS:$391,559.58 Bi - Weekly (Page 41)06/12/2020 364,171.24$ SUB-TOTAL: 364,171.24$ TOTAL DISBURSEMENTS:1,773,154.09$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, June 23, 2020 PAYROLL Page 42 of 42 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2020-49 Civil Emergencies City Council – June 23, 2020 CC 06-09-20 Tabled to City Council 06-23-20 meeting. CC 2020-49 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of a modified ordinance for mayoral declaration of civil emergencies. Background This agenda item was last discussed at the June 9th City Council meeting, where members gave feedback that they were concerned about the permanent nature of the ordinance. Since that meeting, the Mayor has made two changes to the ordinance to address those concerns. First, the ordinance now includes an unnumbered section prior to the vote tally that declares the ordinance will expire with the current term of the Mayor. Second, a new Section 5 has been added that reaffirms that any civil emergency order issued under this ordinance will expire at the next City Council meeting after the order. To reiterate the line of questions from the June 9th meeting – this ordinance sets up the orders to last until the next regular City Council meeting (per state statute), but if an order was ever issued for a reason that the City Council did not agree with it, any three aldermen can call a special City Council meeting to rescind the order or the entire civil emergencies ordinance. For instance, if the order was issued on a Wednesday, and the next City Council meeting was 13 days later, three aldermen could call a special City Council meeting for the evening of Friday of that week (i.e. 48 hours later) or even earlier than that if a true emergency existed. Recommendation Staff recommends approval of the ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 17, 2020 Subject: Civil Emergency Ordinance Ordinance No. 2020-____ Page 1 Ordinance No. 2020-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE MAYOR TO ACT IN CIVIL EMERGENCIES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the laws of the State; and, WHEREAS, it is the responsibility and goal of the Mayor and City Council (the “Corporate Authorities”) to preserve the health and welfare of its residents, visitors and businesses and to respond as necessary in instances of disasters and emergencies; and, WHEREAS, in furtherance thereof, the Corporate Authorities have determined it to be in the best interests of the City to authorize the Mayor to employ specific procedures in the event of a local disaster or emergency as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: CIVIL EMERGENCIES Section 1. Definitions. The following words, terms and phrases, when used in this Ordinance, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Civil emergency means: (1) A riot or unlawful assembly characterized by the use of actual force or violence or any threat to use force or violence, if accompanied by immediate power to execute such threat by two or more persons acting together without authority of law; or, (2) Any natural disaster or manmade calamity, including flood, conflagration, cyclone, tornado, earthquake or explosion within the corporate limits of the Ordinance No. 2020-____ Page 2 City, resulting in the death or injury of persons or the destruction of property to such an extent that extraordinary measures must be taken to protect the public health, safety and welfare. Curfew means: A prohibition against any person walking, running, loitering, standing or motoring upon any alley, street, highway, public property or vacant premises within the corporate limits of the City, excepting officials of any governmental unit, law enforcement personnel, firefighters, paramedics, medical personnel, elected officials performing official duties, essential workers going to and from place of employment, National Guard or persons officially designated to duty with reference to the civil emergency. Section 2. Declaration of emergency. Whenever an emergency exists, the Mayor shall declare that existence by means of a written declaration setting forth the facts which constitute the emergency. Section 3. Ordering of general curfew; application. After proclamation of a civil emergency by the Mayor, the Mayor may order a general curfew applicable to such geographical areas of the City or to the City as a whole, as he deems advisable, and applicable during such hours of the day or night as the Mayor deems necessary in the interest of the public safety and welfare. Section 4. Additional orders. After the proclamation of a civil emergency, the Mayor may also, in the interest of public safety and welfare, make any or all of the following orders: 1. Order the closing of all retail stores, retail districts, retail liquor stores, including taverns and private clubs or portions of same wherein the consumption of intoxicating liquor and beer is permitted. 2. Order the discontinuance of the sale of all firearms, explosives, alcoholic liquor by any wholesaler or retailer. Ordinance No. 2020-____ Page 3 3. Order the discontinuance of selling, distributing or giving away gasoline or other liquid flammable or combustible products in any container other than a gasoline tank property affixed to a motor vehicle.” Section 5. Duration of Any Order Any order issued by the Mayor as authorized by this Ordinance shall expire not later than the adjournment of the first regular meeting of the City Council after the state of emergency has been declared. This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law and shall sunset upon the expiration of the term of the Mayor now holding the office. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #1 Tracking Number PW 2020-21 Gas N Wash (Waterpark Way) – Proposed Dormant SSA City Council – June 23, 2020 N/A Majority Vote Proposed dormant Special Service Area for Gas N Wash on Waterpark Way Jason Engberg, AICP Community Development Name Department Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (Lot #1 – 4100 North Bridge Street) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII of the Constitution of the State of Illinois; and, WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970 Constitution of the State of Illinois, the City is authorized to create special service areas in and for the City that are further established “in the manner provided by law;” and, WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the City may establish special service areas to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City; and, WHEREAS, the owner of record (the “Owner”) of the real property hereinafter described (the “Subject Territory”) that has been developed with gas station, accessory car and convenience store that by City ordinance must provide for a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water detention area serving the Subject Territory; and, WHEREAS, it is in the public interest that a special service area be established for the Subject Territory for the purposes set forth herein and to be known as Special Service Area 2020-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Establishment. That it is in the public interest that Special Service Area 2020-1 is hereby established as a special service area for the purposes set forth herein and consisting of the Subject Territory that is legally described and that contains the Property Index Number as stated in Exhibit A, attached hereto and made a part hereof by this reference. Section 2: Area. That said Subject Territory area is a single lot and is totally within the corporate limits of the City and an accurate map of the property within Special Service Area 2020-1 is attached hereto and made a part hereof as Exhibit B. Section 3: Purpose. That said Subject Territory will benefit specifically from the municipal services to be provided and that such services are in addition to those municipal services provided to the City as a whole, and unique and in the best interests of Special Service Area 2020-1. The City’s levy of special taxes against said Subject Territory shall Ordinance No. 2020-____ Page 2 be to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water systems in the event that the Owner has failed to do so. The special governmental services for the Special Service Area may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and, (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. Section 5: Hearing. That a public hearing was held on the 14th day of April, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2020-1 in the Area and to consider the levy of an annual tax as further described in Section 7. Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on the Subject Territory within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. Section 7: Objectors. That the Owner and all taxpayers of record owning taxable real property located within Special Service Area 2020-1, were heard at the public hearing held on April 14, 2020. That no objections were filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area 2020-1 or the levy of an annual tax in Special Service Area 2020-1. Section 7: Tax. That there shall be levied in such years as the corporate authorities may hereafter determine to be appropriate, a direct annual tax that in the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value of property in Special Service Area 2020-1 and the maximum rate of such taxes to be extended in any year within the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the annual cost of providing the special services described above that shall be in addition to all other taxes permitted by law. Ordinance No. 2020-____ Page 3 Section 8: Recording. The City Clerk shall file within 30 days of the adoption of this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the County Clerk of Kendall County and with the Kendall County Recorder’s Office. Section 9: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2020. __________________________________ Mayor KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2020. ___________________________________ City Clerk EXHIBIT A Permanent Tax Index Number: 02-09-100-003 Lot Number: 1 Common Address: 4100 North Bridge Street, Illinois 60560 LEGAL DESCRIPTION: THAT PART OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN KENDALL COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3 IN O’KEEFE SUBDIVISION UNIT ONE, RECORDED AS DOCUMENT 200800012915, THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 55.01 FEET; THENCE SOUTH 47 DEGREES 30 MINUTES 51 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 70.14 FEET TO THE NORTH RIGHT OF WAY OF ROSEWINKEL STREET; THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG SAID RIGHT OF WAY 108.35 FEET TO A CURVE, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 315.00 FEET, A CHORD OF 285.32 FEET AND A CHORD BEARING OF NORTH 60 DEGREES 05 MINUTES 15 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 296.10 FEET TO A CURVE, CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 385.00 FEET, A CHORD OF 82.31 FEET, AND A CHORD BEARING OF NORTH 39 DEGREES 17 MINUTES 42 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 82.47 FEET; THENCE NORTH 02 DEGREES 02 MINUTES 41 SECONDS WEST 324.93 FEET; THENCE SOUTH 87 DEGREES 00 MINUTES 59 SECONDS WEST 520.01 FEET TO THE WEST RIGHT OF WAY OF ROUTE 47; THENCE SOUTH 02 DEGREES 02 MINUTES 41 SECONDS EAST ALONG SAID RIGHT OF WAY 465.06 FEET TO THE POINT OF BEGINNING. 02-09-100-025 N Bridge StGalena Rd W a te r p a r k W a y EXHIBIT B UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2020-17 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH Lot#1 —4100 N. Bridge Street) Passed by the City Council of the United City of Yorkville,Kendall County,Illinois This 24th day of March,2020 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville,Kendall County,Illinois on April 13,2020. Ordinance No. 2020-17 AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2020-1 IN THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH Lot#1 —4100 North Bridge Street) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the "City") is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Tax Law"),to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Findings. The Mayor and City Council of the City finds as follows: A. That the owner of record(the"Owner")of the real property legally described in Exhibit A, attached hereto and made a part hereof(the "Subject Territory"), has developed the Subject Territory and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all storm water detention and retention within the Subject Territory, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Territory; and, C. That the proposed special service area is a single lot; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 3: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Territory as Special Service Area 2020-1 for the purpose of payment of the costs of the maintenance of all storm water detention and retention. In the event the Owner has failed to do so, including(1)the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins,drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively the "Services") within the Special Service Area in the event the Owner of the Subject Territory fails to satisfactorily undertake the aforesaid ongoing maintenance, repair and replacement in compliance with the ordinances of the City and the Yorkville City Code. Section 4: Public Hearing. A public hearing shall be held on April 14, 2020 at 7:00 p.m. at the City municipal building at 800 Game Farm Road,Yorkville,Illinois,to consider the creation of the United City of Yorkville Special Service Area Number 2020-1 in the Subject Territory. Ordinance No.2020-17 Page 2 At the hearing,the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed$1.10 for every$100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every$100.00 of equalized assessed value. Section 5: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on said the Subject Territory. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid,the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 6: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 24th day of March, 2020. Ofta City Clerk KEN KOCH AYE DAN TRANSIER AYE JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE SEAVER TARULIS ABSENT JASON PETERSON AYE Approved by me, as Mayor of the United City of Yo 'ill; Kendall County, Illinois, this a 7/1day of NI Pr Cti 2020. Mayor Ordinance No.2020-17 Page 3 EXHIBIT A Legal Description THAT PART OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN KENDALL COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3 IN O'KEEFE SUBDIVISION UNIT ONE, RECORDED AS DOCUMENT 200800012915, THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 55.01 FEET; THENCE SOUTH 47 DEGREES 30 MINUTES 51 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 70.14 FEET TO THE NORTH RIGHT OF WAY OF ROSEWINKEL STREET; THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG SAID RIGHT OF WAY 108.35 FEET TO A CURVE, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 315.00 FEET, A CHORD OF 285.32 FEET AND A CHORD BEARING OF NORTH 60 DEGREES 05 MINUTES 15 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 296.10 FEET TO A CURVE, CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 385.00 FEET, A CHORD OF 82.31 FEET, AND A CHORD BEARING OF NORTH 39 DEGREES 17 MINUTES 42 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 82.47 FEET; THENCE NORTH 02 DEGREES 02 MINUTES 41 SECONDS WEST 324.93 FEET; THENCE SOUTH 87 DEGREES 00 MINUTES 59 SECONDS WEST 520.01 FEET TO THE WEST RIGHT OF WAY OF ROUTE 47; THENCE SOUTH 02 DEGREES 02 MINUTES 41 SECONDS EAST ALONG SAID RIGHT OF WAY 465.06 FEET TO THE POINT OF BEGINNING. Permanent Tax Index Number: 02-09-100-003 Lot Number: 1 Common Address: 4100 North Bridge Street, Illinois 60560 The approximate location is the northeast corner of State Route 47 (Bridge Street) and Waterpark Way. Exhibit B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2020-1 Notice is Hereby Given that on April 14, 2020, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the City") to consider forming a special service area to be called Special Service Area 2020-1 consisting of the following described real property legally described as: THAT PART OF THE WEST HALF OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN KENDALL COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 3 IN O'KEEFE SUBDIVISION UNIT ONE, RECORDED AS DOCUMENT 200800012915, THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 55.01 FEET; THENCE SOUTH 47 DEGREES 30 MINUTES 51 SECONDS EAST ALONG THE NORTH LINE OF SAID LOT 3 70.14 FEET TO THE NORTH RIGHT OF WAY OF ROSEWINKEL STREET; THENCE NORTH 87 DEGREES 00 MINUTES 59 SECONDS EAST ALONG SAID RIGHT OF WAY 108.35 FEET TO A CURVE, CONCAVE TO THE NORTHWEST, HAVING A RADIUS OF 315.00 FEET, A CHORD OF 285.32 FEET AND A CHORD BEARING OF NORTH 60 DEGREES 05 MINUTES 15 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 296.10 FEET TO A CURVE, CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 385.00 FEET, A CHORD OF 82.31 FEET, AND A CHORD BEARING OF NORTH 39 DEGREES 17 MINUTES 42 SECONDS EAST; THENCE ALONG SAID CURVE AND SAID RIGHT OF WAY 82.47 FEET; THENCE NORTH 02 DEGREES 02 MINUTES 41 SECONDS WEST 324.93 FEET; THENCE SOUTH 87 DEGREES 00 MINUTES 59 SECONDS WEST 520.01 FEET TO THE WEST RIGHT OF WAY OF ROUTE 47; THENCE SOUTH 02 DEGREES 02 MINUTES 41 SECONDS EAST ALONG SAID RIGHT OF WAY 465.06 FEET TO THE POINT OF BEGINNING. Permanent Tax Index Number: 02-09-100-003 Lot Number: 1 Common Address: 4100 North Bridge Street, Illinois 60560 The approximate location is the northeast corner of State Route 47 (Bridge Street) and Waterpark Way. The general purpose of the formation of the Special Service Area 2020-1 is to provide special governmental services serving the Special Service Area that may include: 1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; 2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; 3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; 4) the administrative costs incurred by the City in connection with the above collectively, the "Services") within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2020-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every 100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 27th day of March 2020. Lisa Pickering City Clerk Project Summary Lenny’s Gas N Wash is constructing a gas station with convenience store and accessory car wash at the northeast corner of State Route 47 (Bridge Street) and Waterpark Way commonly known as 4100 North Bridge Street. The Gas N Wash will be a full-service gas station for personal vehicles and semi-trucks with two (2) potential fast food establishments within the convenience store. The approximately 5-acre property has been subdivided from the original 72- acre O’Keefe Property which was annexed in 2006. Per Article 6. Long Term Maintenance of the approved Stormwater Ordinance, a condition of approval for any new storm water management facility is the establishment of a long-term funding source in the form of a dormant (back-up) Special Service Area should the entity having primary responsibility of the property fail to adequately maintain the facility. In this regard, the property owner was required to grant an easement for the City’s perpetual access to the storm water basin should future maintenance by the City be required. This request is to establish the mechanism in which the City would have to charge the property owner for maintenance undertaken by the City should they fail to maintain the basin. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance, repair and reconstruction of the storm water basin in the event the property owner fails to do so. The proposed Special Service Area will consist only of the subject property and shall cover costs related to: (1) the cleaning and dredging of the storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above in the event the Owners or their association, if any, fail to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Should the property owner fail to maintain the basin, the subject property will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Memorandum To: Public Works Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Brad Sanderson, EEI, City Engineer Date: March 10, 2020 Subject: Lenny’s Gas N Wash (Waterpark Way) – 4100 N Bridge St Proposing Ordinance - Proposed Dormant SSA Staff Comments/Recommendation The next step in the process is for the City Council to consider the attached ordinance proposing the Special Service Area (SSA). This is tentatively scheduled for the March 24, 2020 City Council meeting. A public hearing notice will then be published in the March 27, 2020 edition of the Beacon Newspaper, and a public hearing will be conducted by the City Council on April 14, 2020. After the required 60-day waiting period at the close of the public hearing, the City Council will make a final determination on the proposed SSA at the June 23, 2020 meeting. The property owner has been notified of the proposed process and public hearing before the City Council for the consideration of the establishment of the dormant Special Service Area. Staff is recommending approval of the proposed backup funding mechanism as it is a requirement of the current Stormwater Ordinance. Staff will be available to answer any questions at Tuesday night’s meeting. Attachments: 1. Public Hearing Notice 2. Draft Ordinance Establishing Dormant SSA MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,APRIL 14,2020 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present (electronic attendance) Transier Present Ward II Milschewski Present (electronic attendance) Plocher Present Ward III Funkhouser Present Frieders Present (electronic attendance) Ward IV Tarulis Absent Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson,Chief of Police Jensen,and Attorney Orr. Staff in attendance electronically: City Clerk Pickering,Public Works Director Dhuse, Community Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett,Purchasing Manager Parker,and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19,requirements of the Open Meetings Act have been temporarily suspended by Governor Pritzker via Executive Order 2020-07,which suspends the provisions of the Open Meetings Act, 5 ILCS 120, "Specifically, (1)the requirement in 5 ILCS 120/2.01 that"members of a public body must be physically present"is suspended; and(2)the condition in 5 ILCS 120/7 limiting when remote participation is permitted are suspended". Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and telephonic participation. A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: hiips://us04web.zoom.us/j/499433873?pwd=SOFNeWp2ZkVkVUdhZIdtK3Z5TE9sUT09. The Zoom meeting ID was 499 433 873. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS Gas N Wash—Proposed Special Service Area 2020-1 Mayor Purcell opened the public hearing for the Gas N Wash Proposed Special Service Area 2020-1. He asked if anyone from the public wished to comment on the proposed backup SSA. No comments were received from the public. Mayor Purcell asked if any of the council members wished to comment. Alderman Funkhouser commented that this SSA is a backup SSA only. Upon hearing no further comments,Mayor Purcell then closed the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. The Minutes of the Regular Meeting of the City Council—April 14,2020—Page 2 of 5 MINUTES FOR APPROVAL Mayor Purcell entertained a motion to approve the minutes of the regular City Council meetings of March 10, 2020 and March 24,2020 as presented. So moved by Alderman Peterson; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of$519,061.26(vendors); 604,544.08 (payroll period ending 3/20/20 and 4/3/20); for a total of$1,123,605.34. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye,Funkhouser-aye, Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye,Koch-aye REPORTS MAYOR'S REPORT Vehicle Parades During COVID-19 Mayor Purcell mentioned that the police department has started participating in vehicle parades to help celebrate the birthdays of children who are at home during COVID-19. Road to Better Roads Program Update Mayor Purcell reported that at the last City Council meeting,the council approved the Road to Better Roads main contract as well as a contract for additional street work on Greenbriar Road subject to the Mayor's review and approval. In light of the current COVID-19 crisis,Mayor Purcell said that he has reviewed both contracts and has authorized the main Road to Better Roads contract which is funded from MFT funds. He said that he did not authorize the additional work contract for Greenbriar Road at this time because a portion of the funding for this project would come from the city-wide capital fund and he wants to make sure that funds would be available prior to moving forward with the additional work. 2019 Year End Report CC 2020-16) Mayor Purcell said that a copy of the 2019 Year End Report can be found in the meeting packet. Ordinance 2020-25 Granting Emergency Powers to the Mayor of the United City of Yorkville CC 2020-17) Mayor Purcell entertained a motion to approve an Ordinance Granting Emergency Powers to the Mayor of the United City of Yorkville. So moved by Alderman Plocher; seconded by Alderman Frieders. Mayor Purcell commented that this is the same ordinance that was approved at the last City Council meeting. This ordinance extends the emergency powers granted to the Mayor until the next meeting of the City Council. It was asked if the Mayor had utilized any of the authority granted in the previous ordinance in the past few weeks. Mayor Purcell responded that he had not enacted any of the emergency powers and that he did not plan to enact any unless it becomes necessary. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye,Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye, Koch-aye,Milschewski-aye Resolution 2020-14 Authorizing the Disposal of Personal Property Owned by the City(City Owned Police Vehicles) CC 2020-18) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Disposal of Personal Property Owned by the City(City Owned Police Vehicles). So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye, Koch-aye, Milschewski-aye,Funkhouser-aye The Minutes of the Regular Meeting of the City Council—April 14,2020—Page 3 of 5 PUBLIC WORKS COMMITTEE REPORT Public Works Facility PW 2020-19) Administrator Olson updated the City Council on the status of the request for qualifications for a space needs analysis for the Public Works and Parks maintenance facilities. At the March 101 meeting,the council had authorized staff to issue the RFQ. Prior to the RFQ being issued,the COVID-19 pandemic started which resulted in staff putting the RFQ issuance on hold until the city has more information on how the pandemic will be affecting the city's finances. The plan is to hold the RFQ and not to issue it until further notice. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Budget Reports for February and March 2020 CC 2020-19) Alderman Funkhouser said that the budget reports for February and March 2020 are informational and can be found in the meeting packet. Administrator Olson commented that the department wide expenditures are generally where staff would expect them to be at this time of the year. Sales tax figures prior to the pandemic exceeded expectations. With the ongoing pandemic staff is monitoring sales tax revenues along with other revenue streams. Treasurer's Report for March 2020 CC 2020-20) Alderman Funkhouser made a motion to approve the Treasurer's Report for March 2020; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye, Milschewski-aye,Funkhouser-aye, Transier-aye Cash Statements for January and February 2020 CC 2020-21) Alderman Funkhouser said that the cash statements for January and February 2020 are informational and can be found in the meeting packet. PARK BOARD Stronger Together-#UnitedYorkville Campaign Parks and Recreation Director Evans encouraged the City Council and Yorkville residents to participate in the Stronger Together#UnitedYorkville campaign. The purpose of the campaign is to bring the community together and it is hoped that everyone will participate and share positive comments and photos along with the UnitedYorkville hashtag. Virtual Classes Director Evans reported that due to the pandemic, staff has been holding virtual classes on the Parks and Recreation Facebook page as well as virtual classes for the preschool program. PLANNING AND ZONING COMMISSION Kendall Marketplace Residential-Townhomes Mayor Purcell said that he has received various comments about the townhome development that is proposed for the property located behind the Home Depot at Kendall Marketplace. He is hoping to have the discussion at the May 121 council meeting as he would prefer for the discussion to take place in person and not as an electronic attendance meeting if at all possible. CITY COUNCIL REPORT National Suicide Prevention+Action Month Proclamation Project Alderman Frieders reported that he is continuing his outreach and education through Hope For The Day. He has been conducting online meetings to continue his outreach during the pandemic. CITY CLERK'S REPORT No report. The Minutes of the Regular Meeting of the City Council—April 14,2020—Page 4 of 5 COMMUNITY&LIAISON REPORT Aurora Area Convention&Visitors Bureau(AACVB) Alderman Funkhouser reported that the AACVB has been doing well with their outreach during the pandemic. AACVB Executive Director Carlson recently did an online interview and highlighted some of the area parks including their importance to the region. Alderman Funkhouser noted that the tourism grant that is part of the organization's funding has been indefinitely suspended. STAFF REPORT No report. MAYOR'S REPORT(CONT'D) Ordinance 2020-26 Approving the 2020-2021 Fiscal Budget CC 2020-22) Mayor Purcell said that if the City Council agrees,he would like the budget to be approved tonight as proposed with the realization that city revenues are going to take a substantial hit. He doesn't think that there will be enough additional information in two weeks to make a good estimation of the amount of budget cuts that will need to be made. The reality is that it will be a few months before the city sees the actual financial impact to city revenues as a result of the stay at home order. He said there are projects that will need to be put on hold either temporarily or maybe even indefinitely. His goal is to move forward so that the city has a budget in place prior to May lst Mayor Purcell entertained a motion to approve an Ordinance Approving the 2020-2021 Fiscal Budget, incorporating budget adjustments#1 through#8. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Discussion took place as to what timeline the city could expect in terms of receiving our revenue disbursements from the state. Administrator Olson said that currently the state is communicating that it is business as usual for municipal revenues. Hospital and Medicaid payments will most likely be the priority for the state to pay first. Some of the fear that municipalities have expressed is that dedicated municipal revenue streams may be put in a different queue than normal. For now, staff is expecting to receive our municipal revenues as they normally come in. Revenue streams can be one,two, or three months in arrears from the time the revenue occurs and when the revenue is disbursed to the city. For instance, sales tax is the city's largest revenue stream as well as being the most volatile with bars and restaurants closing. The city will not know the impact on sales tax revenue until June,which is when the March revenues will be disbursed. Motor fuel taxes are two months in arrears which means the city will receive the March revenues in May. It was asked if the state income tax referendum was still going to be on the November ballot. Administrator Olson said that it was his understanding that yes,the income tax referendum would still be on the ballot. Discussion also took place on the city's current fund balance. Administrator Olson clarified that staff expected to have a 40% fund balance at the end of fiscal year 2020. During fiscal year 2020,the city will experience a month and a half of impacted revenues due to the pandemic, but those revenues will not be received until fiscal year 2021. It was also asked what the city's most direct source of income is. Administrator Olson explained that the city's largest direct revenue stream comes from the city's utility bills. These utility payments help the city's enterprise funds as well as the city's cash flow. Mayor Purcell said that staff is in the process of determining items that the city can hold off on or cut back. He said for instance the Public Works and Parks departments will not be hiring part-time seasonal help this year. Between the two departments,this could save $100,000. Additionally,the Community Development department is now outsourcing as few inspections as possible. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye, Transier-aye,Plocher-aye ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. The Minutes of the Regular Meeting of the City Council—April 14,2020—Page 5 of 5 ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:41 p.m. Minutes submitted by: d6um Lisa Pickering, City Clerk,City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2020-35 Lift Station SCADA Upgrades City Council – June 23, 2020 PW 06-16-20 Moved forward to City Council. PW 2020-35 Positive Super Majority approval due to sole source quote Upgrading all lift stations to a cloud based SCADA system that can be accessed remotely. Eric Dhuse Public Works Name Department Summary A proposed upgrade to five (5) lift stations SCADA (supervisory control and data acquisition) controls that move us from land line phone-based messages to real time remote access to our lift stations and their controls. Background Currently, all our 7 lift stations use what is called a dialer to let us know when there is a problem. A dialer is a simple piece of old technology that calls us when something has already gone wrong. For example, one of the most common calls is “pump fail” this alerts us to the fact that one pump failed to start when it was called for. However, it does not tell us if the other pump started to be able to pump down the wet well. This means that we need to send an employee in very quickly to make sure the other pump is running and diagnose the problem to come up with a solution. If we move to the cloud based, real time monitoring system, we will be able to have alert points built in to let us know when things are out of the normal parameters before it becomes a true problem. We will then be able to diagnose and possibly make adjustments to certain parameters to avoid any problems later. To put it simply, we will move from a reactionary system to a proactive one. Realtime monitoring capabilities will improve efficiency, cut down on call ins, and allow us much more peace of mind knowing that we will have all potential problems alerted to us before its too late. In addition, the cloud-based system will allow us to collect and store data that we have not been able to collect before. For instance, at this time, we can see how many hours each pump runs per day, but we don’t know when. With the upgraded system, we will be able to track when each pump runs, when the peak times of day are at, and record any spikes in inflow due to rain events. The City Council approved the upgrades to the Blackberry Creek North lift station in March of 2020 which included the upgrades to the SCADA system. This lift station also included new pumps, cabinets, and wiring to bring it up to today’s standards. The proposal before you now will upgrade 5 of our remaining 6 lift stations and equip them with the same SCADA system as was approved previously. These lift stations are new enough that they do not need any other upgrades for the new SCADA system to function properly. They will simply need the new control panel and transducer along with the installation/programming of the system. A detailed quote from Metropolitan Pump Co. is attached for your review, but a quick cost breakdown is as follows: Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: June 3, 2020 Subject: Lift station SCADA upgrades 1. Bruell St. Lift Station - $12,969 2. Raintree Lift Station - $12,969 3. Prestwick Lift Station* - $14,561 4. Fox Hill Lift Station - $12,969 5. River’s Edge Lift Station - $12,969 Total $66,437 *Prestwick lift station is more expensive due to the added labor of rewiring the variable frequency drive motors. This is the only lift station with these types of motors. Our last remaining lift station that we will need to upgrade will be the Countryside lift station located on Rt. 47 across from Rosati’s. This lift station was not included in this year’s plan in order to space out the expenditures over a 3-year period. Last year was Blackberry Creek North, this year is the bulk of the other lift stations, and the final year will be Countryside. Our cost estimate for this work at Countryside Lift Station is $25,000. Separate from the cost of the upgrade, we will have a reoccurring charge of $45/month per lift station for the cellular service. Those funds will come from the lift station services line item within the sanitary sewer operations fund. All other expenses will come from the SCADA system line item in the sanitary sewer operations budget. The approved budgeted amount in this line item is $67,000. Recommendation I recommend the super-majority approval of the quotation from Metropolitan Pump Company of Romeoville, IL in the amount of $66,437 for the Control panel and SCADA system upgrade as outlined in the quotations. I would ask that this be placed on the June 16, 2020 Public Works Committee meeting for discussion and direction. Resolution No. 2020-___ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE EXPENDITURE FOR SCADA UPGRADES THROUGH METROPOLITAN PUMP COMPANY, ROMEOVILLE, ILLINOIS, IN THE AMOUNT NOT TO EXCEED $67,000. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, it is in the best interest of the City to authorize the expenditure for SCADA upgrades through Metropolitan Pump Company, Romeoville, Illinois, in the amount not to exceed $67,000, substantially in the form attached hereto marked as “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the City is hereby committed to meet all of the requirements as set forth in “Exhibit A”. Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute the contract, Resolution of Authorization and to undertake any and all actions as may be required to implement the terms of the contract. Resolution No. 2020-___ Page 2 Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #3 Tracking Number PW 2020-37 Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessels – Interior Coating Repairs City Council – June 23, 2020 PW 06-16-20 Moved forward to City Council agenda. PW 2020-37 Majority Consideration of Approval Consideration of Bid Award Brad Sanderson Engineering Name Department The City recently contracted with Global Water Services (GWS) to replace the media in the four (4) cation exchange vessels at the Wells 8 & 9 Water Treatment Plant (WTP). After GWS removed the existing media in two of the vessels (Vessels 3 & 4), inspection of the interior coating in each vessel indicated that sections of the coating had been compromised. Photos of the damaged coating are enclosed. In order to prevent corrosion of the metal vessels, it is recommended to repair the coating system while the vessels are empty. This work was not anticipated or included in the scope of the contract with GWS. EEI requested a proposal from GP Maintenance (GP) for the coating repairs in Vessels 3 & 4. On May 4th, GP submitted the lowest cost proposal for the coating repairs in Vessels 1 & 2 (Previously packet materials are attached for reference). GP completed the coating repairs on time and at the amount specified in their proposal. A copy of the GP’s latest proposal for Vessels 3 & 4 is attached for your information and record. We recommend proceeding with GP Maintenance Services, Inc. (10512 South Michael Drive, Palos Hills, IL 60465) for this work in the amount of $28,000. A project budget summary is noted below: Construction Budget $165,000 Awarded Contract $115,100 Vessel Repairs – Units 1 and 2 $28,000 Vessel Repairs – Units 3 and 4 $28,000 Total $171,100 The WTP is still functional but presents operational challenges to staff. Therefore, it is important to complete this recoating work ASAP and allow for GWS to complete the remaining work at the facility. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: June 10, 2020 Subject: Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessel – Interior Coating Repairs (Vessels 3 & 4) Resolution No. 2020-____ Page 1 Resolution No. 2020-___ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE REPAIR OF WELL NO. 8 AND 9 WATER TREATMENT PLANT CATION EXCHANGE VESSEL WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, while replacing media for four cation exchange vessels at Wells 8 and 9, it was determined that the interior coating in vessel 1 and 2 required immediate repair to be done while the vessels were empty; and, WHEREAS, it has now been shown that vessels 3 and 4 also require immediate repair which should be done while the vessels are empty; and, WHEREAS, the City Engineer solicited proposals from qualified contractors and recommended approval of the proposal from GP Maintenance Services, Inc. of Palos Hills, Illinois to repair vessels 1 and 2 at a cost of $28,000 and now recommends GP Maintenance Services, Inc. also repair vessels 3 and 4 for the same cost. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2: That the proposal from GP Maintenance Services, Inc. of Palos Hills, Illinois for the interior coating of vessels 3 and 4 at Wells 8 and 9 at a cost not to exceed $28,000 is hereby approved. Section 3: That due to the emergency created by the need to make the repairs to these vessels in order to permit the operations of the aforesaid Wells, competitive bidding is hereby waived. Section 4: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK Resolution No. 2020-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK VESSEL 3 VESSEL 4 The City recently contracted with Global Water Services (GWS) to replace the media in the four (4) cation exchange vessels at the Wells 8 & 9 Water Treatment Plant (WTP). After GWS removed the existing media in two of the vessels, inspection of the interior coating in each vessel indicated that sections of the coating had been compromised. Photos of the damaged coating are enclosed. In order to prevent corrosion of the metal vessels, it is recommended to repair the coating system while the vessels are empty. This work was not anticipated or included in the scope of the contract with GWS. EEI coordinated with Tnemec to develop two (2) options for repairing the interior coating systems in each vessel. Option 1 consists of repairing only the failed areas. Option 2 consists of repairing the failed areas and overcoating all interior surfaces. EEI assisted in soliciting proposals from multiple qualified contractors for the recoating work. Two proposals were received. A tabulation of the costs and proposals are attached for your information and record. After reviewing both proposals EEI determined that Option 1 is the most cost-effective approach and required the least amount of downtime for each vessel. Therefore, we recommend proceeding with this work with the contractor that submitted the lowest cost for Option 1, GP Maintenance Services, Inc. (GP) (10512 South Michael Drive, Palos Hills, IL 60465) in the amount of $28,000. The WTP is still functional but presents operational challenges to staff. Therefore, it is important to complete this recoating work ASAP and allow for GWS to complete the remaining work at the facility. GP can start work the week of May 11th, if given approval ASAP. If you have an y questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, Deputy City Clerk Date: May 7, 2020 Subject: Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessel – Interior Coating Repairs Subject: Award of 2011 Misc. Bituminous Patching Contract to Aurora Blacktop, Inc. ITEMUNIT UNITNO.PRICE PRICELeCuyer Painting & Decorating313 Davis St29,000.00$ 58,000.00$ 20,000.00$ WELL 8 AND 9 WTP CATION EXCHANGE VESSELS - INTERIOR COATING REPAIRSBID TABULATION 20,000.00$ 40,000.00$ 14,000.00$ 28,000.00$ Sandwich, IL 60548OPTION 1 – SPOT REPAIR OF ALL FAILED AREAS WITH TNEMECAMOUNT AMOUNTBASE BID ITEMSDESCRIPTION UNIT QUANTITY1SPOT FINISH COAT: ONE COAT OF TNEMEC SERIES FC22 EPOXOLINE APPLIED TO ALL BARE METAL 40,000.00$ GP Maintaince10512 South Michael DrivePalos Hills, IL 60465UNITED CITY OF YORKVILLE2SPOT PRIME COAT: ONE COAT OF TNEMEC N140F POTA-POX PLUS TO ALL OTHER BARE METAL SURFACES AT A DRY FILM THICKNESS OF 4.0 TO 6.0 MILSAT A DRY FILM THICKNESS OF 4.0 TO 6.0 MILSFINISH COAT: ONE COMPLETE COAT OF TNEMEC SERIES N140F POTA-POX PLUS TO ALL SURFACES 2OPTION 2 – REPAIR OF FAILED AREAS, OVERCOAT ALL SURFACE WITH TNEMECEAEA 2SURFACES AT 14+ MILSPage 1 of 1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2020-38 Risk and Resilience Assessment and Emergency Response Planning – Water Utilities City Council – June 23, 2020 PW 06-16-20 Moved forward to City Council agenda. PW 2020-38 Majority Approval See attached. Bart Olson Administration Name Department Summary Consideration of a contract with Engineering Enterprises, Inc. for a risk resilience assessment and emergency response planning of the City’s water system, as required by the US EPA and the American Water Infrastructure Act (AWIA) of 2018. Background The American Water Infrastructure Act of 2018 requires communities with a water system to complete a risk resilience assessment and emergency response planning study by certain dates depending on community size. For Yorkville, some components of the study must be complete by June 2021 and other components by December 2021. In general, the study will look at threats to the City’s water system from things like natural disasters, sabotage, theft, and operational deficiencies in both the physical and virtual space. A more detailed summary of study components is included in the attached materials from EEI and from the US EPA. The attached contract with EEI will cover creation of the study and submittal of the materials to the US EPA by the deadlines required under the AWIA for a total price of $59,400. This contract cost is budgeted and this work is not recommended to be completed by staff due to expertise and workload demands. Recommendation Staff recommends approval of the contract with EEI. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 11, 2020 Subject: Contract with EEI for RRA/ERP Engineering Enterprises, Inc. RISK AND RESILIENCE ASSESSMENTS AND EMERGENCY RESPONSE PLANS: The America’s Water Infrastructure Act of 2018 (AWIA) requires community water systems that serve more than 3,300 people to complete a risk and resilience assessment and develop an emergency response plan. RISK AND RESILIENCE ASSESSMENT Your utility must conduct a risk and resilience assessment and submit certification of its completion to the U.S. EPA by the following dates: • March 31, 2020 if serving ≥100,000 people. • December 31, 2020 if serving 50,000 to 99,999 people. • June 30, 2021 if serving 3,301 to 49,999 people. Every five years, your utility must review the risk and resilience assessment and submit a recertification to the U.S. EPA that the assessment has been reviewed and, if necessary, revised. Risk and resilience assessments evaluate the vulnerabilities, threats and consequences from potential hazards. The RRA must include: − Natural hazards and malevolent acts (i.e., all hazards). − Resilience of water facility infrastructure (including pipes, physical barriers, water sources and collection, treatment, storage and distribution, and electronic, computer and other automated systems). − Monitoring practices. − Financial systems (e.g., billing systems). − Chemical storage and handling. − Operation and maintenance. EMERGENCY RESPONSE PLAN Your utility must develop or update an emergency response plan and certify completion to the U.S. EPA no later than six months after risk and resilience assessment certification. Each utility deadline is unique; however, the dates below are the due dates for utilities who submit a risk and resilience assessment certification by the final due date according to the population served. • September 30, 2020 if serving ≥100,000 people. • June 30, 2021 if serving 50,000 to 99,999 people. • December 30, 2021 if serving 3,301 to 49,999 people. Within six months of submitting the recertification for the risk and resilience assessment, your utility must certify it has reviewed and, if necessary, revised, its emergency response plan. The Emergency Response Plan must include: − Strategies and resources to improve resilience, including physical security and cybersecurity. − Plans and procedures for responding to a natural hazard or malevolent act that threatens safe drinking water. − Actions and equipment to lessen the impact of a malevolent act or natural hazard, including alternative water sources, relocating intakes and flood protection barriers. − Strategies to detect malevolent acts or natural hazards that threaten the system. RISK AND RESILIENCE ASSESSMENTS AND EMERGENCY RESPONSE PLANS: NEW REQUIREMENTS FOR DRINKING WATER UTILITIES Section 2013 of America’s Water Infrastructure Act of 2018 (AWIA) requires community water systems1 that servemore than 3,300 people to complete a risk and resilience assessment and develop an emergency response plan. RISK AND RESILIENCE ASSESSMENTYour utility must conduct a risk and resilience assessment and submit certification of its completion to the U.S. EPA by the following dates:Important DatesMarch 31, 2020 if serving ≥100,000 people.December 31, 2020 if serving 50,000 to 99,999 people.June 30, 2021 if serving 3,301 to 49,999 people.RecertificationEvery five years, your utility must review the risk and resilience assessment and submit a recertification to the U.S. EPA that the assessment has been reviewed and, if necessary, revised.Visit the U.S. EPA website to find more information on guidance for developing a risk and resilience assessment at https://www.epa.gov/waterriskassessment/conduct-drinking-water-or-wastewater-utility-risk-assessment. EMERGENCY RESPONSE PLANYour utility must develop or update an emergency response plan and certify completion to the U.S. EPA no later than six months after risk and resilience assessment certification. Each utility deadline is unique; however, the dates below are the due dates for utilities who submit a risk and resilience assessment certification by the final due date according to the population served. September 30, 2020 if serving ≥100,000 people.June 30, 2021 if serving 50,000 to 99,999 people.December 30, 2021 if serving 3,301 to 49,999 people. Within six months of submitting the recertification for the risk and resilience assessment, your utility must certify it has reviewed and, if necessary, revised, its emergency response plan.Visit the U.S. EPA website for guidance on developing an Emergency Response Plan at https://www.epa.gov/waterutilityresponse/develop-or-update-drinking-water-or-wastewater-utility-emergency-response-plan. TOOLS OR METHODSAWIA does not require the use of any standards, methods or tools for the risk and resilience assessment or emergency response plan. Your utility is responsible for ensuring that the risk and resilience assessment and emergency response plan address all the criteria in AWIA Section 2013(a) and (b), respectively. The U.S. EPA recommends the use of standards, including AWWA J100-10 Risk and Resilience Management of Water and Wastewater Systems, along with tools from the U.S. EPA and other organizations, to facilitate sound risk and resilience assessments and emergency response plans. 1 Section 2013 of AWIA applies to community water systems. Community water systems are drinking water utilities that consistently serve at least 25 people or 15 service connections year-round. Still have questions about the new AWIA requirements? Contact the U.S. Environmental Protection Agency (U.S. EPA) at dwresilience@epa.gov. Office of Water (4608T)EPA-817-F-19-004May 2019 FREQUENTLY ASKED QUESTIONSI need more information about risk and resilience assessments and emergency response plans:Risk and resilience assessments evaluate the vulnerabilities, threats and consequences from potential hazards. What does a risk and resilience assessment include? Natural hazards and malevolent acts (i.e., all hazards).Resilience of water facility infrastructure (including pipes, physical barriers, water sources and collection, treatment, storage and distribution, and electronic, computer and other automated systems).Monitoring practices.Financial systems (e.g., billing systems).Chemical storage and handling.Operation and maintenance. For more information, see www.congress.gov/bill/115th-congress/senate-bill. What does an emergency response plan include? Strategies and resources to improve resilience, including physical security and cybersecurity. Plans and procedures for responding to a natural hazard or malevolent act that threatens safe drinking water.Actions and equipment to lessen the impact of a malevolent act or natural hazard, including alternative water sources, relocating intakes and flood protection barriers.Strategies to detect malevolent acts or natural hazards that threaten the system.Who should I work with when creating my emergency response plan? Utilities must coordinate the risk and resilience assessments, as well as the emergency response plans with local emergency planning committees. I need more information on the certification process:What do I need to submit to the U.S. EPA?Each utility must submit a certification of your risk and resilience assessment and emergency response plan. Each submission must include: utility name, date and a statement that the utility has completed, reviewed or revised the assessment. The U.S. EPA has developed an optional certification template that can be used for email or mail certification. The optional certification form will be available in August 2019.Who can certify my risk and resilience assessment and emergency response plan?Risk and resilience assessments and emergency response plans can be self-certified by the utility. How do I submit my certification? Three options will be provided for submittal: regular mail, email and a user-friendly secure online portal. The online submission portal will provide drinking water systems with a receipt of submittal. The U.S. EPA recommends using this method. The certification system will be available in August 2019. When can I submit the initial certification? Utilities should wait to submit the initial certification to the U.S. EPA until the U.S. EPA publishes Baseline Information on Malevolent Acts Relevant to Community Water Systems,which is required under AWIA by August 2019. Do I need to submit my certification to my state or local government?No. Section 2013 of AWIA does not require utilities to submit the certification to state or local governments.How long do I need to keep a copy of my risk and resilience assessment and emergency response plan?Utilities need to keep a copy of both documents for five years after certification.What if I do not have a copy of my most recent risk and resilience assessment?The U.S. EPA intends to destroy vulnerability assessments (VAs) submitted in response to the Bioterrorism Act of 2002, but if utilities would like to have their VA and certification documents mailed to them, contact WSD-Outreach@epa.gov, and on utility letterhead, include the utility name, PWSID, address and point of contact as an attachment to the email. RESOURCES &TOOLSConducting a Risk and Resilience AssessmentThe U.S. EPA’s Risk and Resilience Baseline Threat Document (available August 2019). The U.S. EPA’s Vulnerability Self-Assessment. Developing an Emergency Response Plan Emergency Response Plan Guidance. The U.S. EPA’s Emergency Response Webpage. Local Emergency Planning Committees.The U.S. EPA Website https://www.epa.gov/waterresilience/americas-water-infrastructure-act-2018-risk-assessments-and-emergency-response-plans. Still have questions about the new AWIA requirements? Contact the U.S. Environmental Protection Agency (U.S. EPA) at dwresilience@epa.gov. Office of Water (4608T)EPA-817-F-19-004May 2019 Agreement for Professional Services Consulting Engineering for Risk and Resilience Assessment and Emergency Response Planning – Water Utility THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Consulting Engineering will be paid for as a Lump Sum in the amount of $59,400.00. All payments will be made accordingly to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors’ consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kane County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: 2019 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2020. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer/President _________________________________ ________________________________ Lisa Pickering Witness City Clerk ATTACHMENT A STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. ATTACHMENT A Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or ATTACHMENT A connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the ATTACHMENT A anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS ATTACHMENT B SCOPE OF SERVICES RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLANNING United City of Yorkville, IL BACKGROUND The American Water Infrastructure Act (Public Law Number 115-270, passed 10/23/2018) requires all Community Water Supplies serving populations greater than 3,300 to conduct an assessment of the risks to, and resilience of, its water system. The Risk and Resilience Assessment (RRA) must include an assessment of: • the risk to the system from malevolent acts and natural hazards; • the resilience of the pipes and constructed conveyances, physical barriers, source water, water collection and intake, pretreatment, treatment, storage and distribution facilities, electronic, computer, or other automated systems (including the security of such systems) which are utilized by the system; • the monitoring practices of the system; • the financial infrastructure of the system; • the use, storage, or handling of various chemicals by the system; and • the operation and maintenance of the system. Based on the population served of approximately 18,800, the United City of Yorkville Water Utility (YWU) must submit to the US EPA Administrator a certification that the system has conducted a compliant RRA prior to June 30, 2021. In addition, YWU must prepare or revise, where necessary, an ERP that incorporates findings of the RRA. YWU must certify to the US EPA Administrator, not later than 6 months after completion of the RRA, that the system has completed such plan. Engineering Enterprises Inc. (EEI) will assist YWU in meeting the regulatory requirements of the American Water Infrastructure Act of 2018 by conducting the following Scope of Services. Note: The Scope of Services includes using the AWWA Cyber Security Tool to perform an assessment of utility’s Process Control Systems (SCADA). In the event YWU desires a higher- level assessment, EEI will incorporate such an assessment conducted by the Information Technology Department or other resources (e.g. SCADA design consultant) as directed. TASK A: PROJECT ADMINISTRATION AND FACILITATION Task A-1: Project Administration This task includes a Project Kick-off meeting, overall project planning, coordination with the City, and project management. Exhibit B – Scope of Services Page 2 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS Task A-2: Stakeholder Assistance and Workshops Stakeholder Involvement is important to the development of the RRA and ERP. It promotes consensus on risk management priorities among stakeholders and encourages them to take ownership of the decisions made during the process. It is also required to fulfill the regulatory requirements of the program. EEI will assist YWU in designating internal and external stakeholders that will participate in the development of the RRA and ERP. We anticipate the following stakeholder groupings: • Program Champion – One (1) Water Utility employee responsible for overall project coordination. • Steering Committee – Three (3) to five (5) Water Utility employees (including the Program Champion) who will review technical information and participate in key decisions regarding the Utility’s priorities and preferences throughout the project. • Stakeholder Group – Four to (4) to eight (8) members (including the Steering Committee) representing organizations inside and outside the water utility who will participate in Workshops and provide input based on the perspective of the organization they represent. EEI will provide YWU with a description of the roles and responsibilities of the stakeholders, draft invitations to prospective stakeholders, preliminary meeting schedules and topics, and recommendations for those agencies to include. EEI will lead up to two (2) Stakeholder Workshops during the development of the RRA and ERP. It is anticipated that one (1) workshops will be conducted for the RRA and one (1) for the ERP. For each workshop EEI will provide YWU with relevant information to be distributed participants prior to the workshop. During the Stakeholder Workshops, EEI will provide general background and technical information concerning the topics to be presented and discussed. YWU will be afforded the opportunity to make presentations during the workshops, as desired. The purpose of the Stakeholder Workshops is to receive comments and suggestions from participants on how to make the program more effective. Task A-3: Steering Committee Assistance and Progress Meetings EEI will lead up to six (6) Steering Committee meetings during the development of the RRA and ERP. Again, it is anticipated that four (4) meetings will be conducted for the RRA and two (2) for the ERP. Some of these meeting may be teleconferences. EEI will provide the Steering Committee with relevant background information prior to each meeting. The meetings will be an opportunity for YWU to provide input on their priorities and preferences regarding key decisions during the development of the RRA and ERP. TASK B – RISK AND RESILIENCE PLAN Task B-1: Asset Characterization An Asset Characterization will be completed in accordance with the AWWA/ANSI J-100 Risk Analysis and Management for Critical Asset Protection (RAMCAP) Standard. The purpose of Asset Characterization is to determine the water assets that, if compromised, could impair YWU’s ability to complete its mission. Exhibit B – Scope of Services Page 3 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS For Task B-1, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Identify critical functions of YWU and associated assets to determine which assets are critical to the Utility’s mission. b) Develop a list of potentially critical assets. c) Identify the critical internal and external infrastructures that support the potentially critical assets. d) Identify and document existing protective countermeasures and mitigation measures/features associated with the potentially critical assets. e) Estimate the worst reasonable consequences resulting from the destruction or loss of each potentially critical asset, without regard to the threat. f) Prioritize the potentially critical assets using the estimated consequences. g) Identify critical assets by screening the prioritized list using criteria relevant to the decisions to be made. Task B-2: Threat Characterization A Threat Characterization will be completed in accordance with the AWWA/ANSI J-100 Risk Analysis and Management for Critical Asset Protection (RAMCAP) Standard. The threats to be considered will include man-made hazards or accidents, natural hazards, and dependency hazards (interruptions of supply chains or proximity to dangerous sites). The specific threats in each category will consider the Reference Threats defined by the RAMCAP methodology (see table on below). Other threats may be added at the utility’s discretion. RAMCAP Reference Threats Exhibit B – Scope of Services Page 4 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS For Task B-2, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) For malevolent threats, EEI will describe the numbers and capabilities of the adversaries; capabilities include weapons types, equipment, tools, explosives, tactics, and means of delivery/transport. b) For natural hazards, EEI will describe all earthquakes, floods, wildfires, ice storms, and tornadoes that have occurred or could occur in the location of the facility. Define the range of the magnitudes from the smallest that would cause serious harm to the largest reasonable case. These threats should be included in the analysis. c) For dependency hazards, EEI will describe all interruptions of utilities, suppliers, employees, customers, and transportation, and proximity to dangerous neighboring sites. d) EEI will develop and apply a ranking system to evaluate threat–asset pairs and make recommendations for bottom-cutting. e) EEI will identify which threats apply to which assets and rank the threat–asset pairs according to the judged magnitude of the resulting consequences. f) EEI will assist in selecting the critical threat–asset pairs to be included in the rest of the analysis process, or choose to evaluate all threat–asset pairs. In general, these threat– asset pairs are the objects of analysis throughout the rest of the process Task B-3: Consequence Analysis This task identifies the worst reasonable consequences that can be caused by the specific threat-asset pairs identified in Task 2-B. The consequence analysis will consider: • Number of fatalities • Number of serious injuries, • Financial loss to the owners of the facility • Economic losses to the community The consequence analysis may be based upon reasonable estimates. Consequences relate to degradation in public confidence, environmental quality, the ability of civilian or military agencies to function, etc. using a qualitative, descriptive analyses. For Task B-3, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Apply worst-reasonable-case assumptions for each threat critical threat-asset pair and document the assumptions for each case. b) Estimate the consequences in terms of loss of life and serious injury, financial losses to the Water Utility, duration and severity of service denial for the affected customers, and economic losses to society and the public. c) Evaluate additional consequences if desired. Exhibit B – Scope of Services Page 5 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS d) Document the specific assumptions and procedures used for performing this consequence analysis, the worst-reasonable-case assumptions, and the results of the consequence analysis. e) Record the consequence values for use in determining Risk and Resilience values (Task B-6). Task B-4: Vulnerability Analysis This task analyzes the ability of each critical asset and its protective systems to withstand each specified threat. Vulnerability analysis for malevolent events estimates the likelihood that an adversary will be successful in executing a specific attack mode on an asset, given that the attack occurs. For natural hazards, dependency hazards, and proximity hazards, the vulnerability is the likelihood that, given the hazard occurs, the estimated consequences will ensue. For Task B-4, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Review pertinent details of the facility construction, systems, and layout. Evaluate existing countermeasures, mitigation measures, and other impediments to threats, such as topographic, design, and equipment features that provide deterrence, detection systems, and delay features, and local and supporting response measures. Evaluate information on interdependencies, personnel interactions, and process flows within the facility and identify vulnerabilities or weaknesses in the protection system. b) Analyze the vulnerability of each critical asset or system to estimate the likelihood that, given the occurrence of a threat, the consequences estimated will result. c) Document the method used for performing the vulnerability analysis, the worst- reasonable-case assumptions, and the results of the vulnerability analysis. d) Record the vulnerability estimates as point estimates. The likelihood of attack success will be expressed as a fraction representing the number of successes among attempts. Task B-5: Threat Analysis This task estimates the likelihood of malevolent event, dependency/proximity hazard, or natural hazard. There are three methods allowed by the J-100 RAMCAP process. EEI will use the most appropriate method given the specific threat being analyzed. For Task B-5, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Malevolent Threats. Estimate the likelihood of a malevolent event is based on the adversary’s objectives and capabilities and the attractiveness of the region, facility, and threat–asset pair relative to alternative targets. Any among the following three approaches to estimating malevolent threat likelihood may be used: i. Proxy Measure—Proxy measures may be based on attractiveness of utility, size of metropolitan area, amount of governmental facilities in the area, or other Exhibit B – Scope of Services Page 6 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS attributes and be provided by industry or other organizations to provide a common basis for evaluation of risk from malevolent threats. ii. Best Estimate—With this method, likelihood is determined based on informed experience of the organization, input from federal, state, and local law enforcement, and others. The likelihood will be either an ordinal measure, e.g., low, medium, high, very high, or can be a probability with a value between 0.0 and 1.0. iii. Conditional Assignment—With this method, the likelihood of the threat is considered to be a probability of 1.0. This is a useful approach for examining the worst-case potential for a variety of malevolent threats. b) Natural Hazards. Estimate the probability of natural hazards by drawing on the historical record for the specific location of the asset. The frequencies for various levels of severity of natural hazards will be estimated using published records for earthquakes, tornadoes, and floods. c) Dependency and Proximity Hazards. Estimate the likelihood of dependency hazards based on local historical records for the frequency, severity, and duration of service denials. d) Record Estimates. Record the method used for making the estimates and the estimates themselves, as either single-valued point estimates or ranges. Task B-6: Risk and Resilience Analysis This task step combines the results from Tasks B-1 through B-5 into estimates of YWU ’s risk and resilience. For Task B-6, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Calculate risk for each threat–asset pair as the product of the results from Consequence Analysis, Vulnerability Analysis, and Threat Analysis, using the following equation:  Risk = Consequences × Vulnerability × Threat Likelihood = C × V × T  Where: Consequences are as estimated in Task B-3, Vulnerability is as estimated in Task B-4, and Threat likelihood is as estimated in Task B-5. b) Calculate the current level of resilience. i. The asset resilience metric is service denial due to a threat–asset pair, weighted by vulnerability and threat likelihood.  Asset Resilience Metric = Duration × Severity × Vulnerability × Threat Likelihood  Where: Duration = the time period of service denial, in days  Severity = the amount of daily service denied, in gallons per day  Vulnerability and Threat Likelihood are as defined above. Exhibit B – Scope of Services Page 7 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS ii. The economic resilience metric is lost revenue to the utility owner due to the threat–asset pair. Lost revenue is asset resilience times the unit price of the service, where price is the pre-disruption price. iii. The community economic resilience metric is the lost economic activity to the community served by the utility. For the community, the metric is the same as the economic loss to the community, estimated in Task B-3. c) Record the risk and resilience estimates for each threat–asset pair for use in Task 7. Task B-7 - Risk and Resilience Management Risk and resilience management is the deliberate process of deciding whether actions are needed to enhance security or resilience or both. It includes deciding on and implementing one or a portfolio of options to achieve an acceptable level of risk and resilience at an acceptable cost to the utility and the community. For Task B-7, EEI will review relevant information from YWU and other sources, facilitate discussions, provide engineering support, and document decisions by the Steering Committee as necessary to complete the following tasks: a) Decide what risk and resilience levels are acceptable by examining the estimated results of the first six steps for each threat–asset pair. For those that are acceptable, document the decision. For those that are not acceptable, proceed to the next steps. b) Define countermeasure and mitigation/resilience options for those threat–asset pairs that are not acceptable. c) Estimate investment and operating costs of each option, being sure to include regular maintenance and periodic overhaul if expected. Adjust future costs to present value. d) Assess the options by analyzing the facility or asset under the assumption that the option has been implemented—revisiting all affected Tasks B-3 through B-6 to re- estimate the risk and resilience levels and calculating the estimated benefits of the option (the difference between the risk and resilience levels without the option and those with the option in place). e) Identify the options that have benefits that apply to multiple threat– asset pairs. f) Calculate the net benefits and benefit–cost ratio (and/or other criteria that are relevant in the utility’s resource decision-making) to estimate the total value and risk-reduction efficiency of each option. g) Review the options considering all the dimensions—fatalities, serious injuries, financial losses to the owner, economic losses to the community, and qualitative factors—and allocate resources to the selected options. Determine the resources—financial, human, and other—needed to operate the selected options. Task B-8 - Risk and Resilience Assessment Documentation For Task B-8, EEI will document the procedures, findings, and results of the RRA process. The document will contain a description the results of Tasks B-1 through B-7, Stakeholder Workshop Exhibit B – Scope of Services Page 8 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS meeting attendees and minutes, a plan for implementing agreed upon operational and capital plans for decreasing risk and improving resilience. TASK C: EMERGENCY RESPONSE PLAN Task C-1 – Review Existing Emergency Response Plan The American Water Infrastructure Act of 2018 requires all Community Water Supplies to update their ERPs to incorporate the results of the RRA (Task B). Specifically, the update must address the following: • Strategies and resources to improve the resilience of the system, including the physical security and cybersecurity of the system; • Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a malevolent act or natural hazard that threatens the ability of the community water system to deliver safe drinking water; • Actions, procedures, and equipment which can obviate or significantly lessen the impact of a malevolent act or natural hazard on the public health and the safety and supply of drinking water provided to communities and individuals, including the development of alternative source water options, relocation of water intakes, and construction of flood protection barriers; and • Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system. For Task C-1, EEI will review YWU’s existing ERP and create a detailed plan for updating it to meet the requirements of the American Water Infrastructure Act of 2018. Task C-2: Draft Emergency Response Plan For Task C-2, EEI will update the YWU ’s existing ERP incorporating the results of the RRA in accordance with the requirements of the American Water Infrastructure Act of 2018. The Draft ERP will be submitted to YWU for review and comment. EEI will use the Community Water System Emergency Response Plan template provided by the EPA Office of Water (EPA 816-B-19-003) as the guiding document in preparing the ERP. The plan will include the following sections: Exhibit B – Scope of Services Page 9 of 9 ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS EEI will present the rationale and content of the ERP during a Stakeholder Workshop. EEI will address any issues identified during the workshop will in a second workshop, if necessary. The final resolution of these issues will be incorporated in the Final ERP. Task C-3: Final Emergency Response Plan For Task C-3, EEI will finalize the ERP ensuring that it meets all the requirements of the American Water Infrastructure Act of 2018. Additional Services The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the agreement and will be billed in accordance with EEI’s current Standard Schedule of Charges. No such additional services shall be performed unless authorized pursuant to a written amendment to this Agreement entered into and executed by the parties. Attachment C:DATE:5/1/2020 LEVEL OF EFFORT and ASSOCIATED COSTS ENTERED BY:TGH ENTITY:WORK PRINCIPAL SENIOR ITEM COST WORK IN PROJECT PROJECT PROJECT HOUR PER ITEM CHARGE MANAGER ENGINEER TECHNICIAN ADMIN.SUMM.ITEM NO.WORK ITEM HRLY RATE:$208 $203 $141 $129 $70 TASK A: PROJECT ADMINISTRATION AND FACILITATION A-1 Project Administration and Kick-Off Meeting 1 2 2 4 9 $1,176 A-2 Stakeholder Assistance & Workshops (2 Workshops)1 6 6 1 14 $2,401 A-3 Steering Committee Assist. & Progress Mtgs. (6 Mtgs.)2 18 18 1 39 $6,737 Project Administration and Facilitation Subtotal:4 26 26 2 4 62 $10,314 B-1 Asset Characterization (Tasks a-e)1 4 16 2 23 $3,534 B-2 Threat Characterization (Tasks a-f)2 8 1 11 $1,663 B-3 Consequence Analysis Tasks (a-e)8 12 20 $3,316 B-4 Vulnerability Analysis (Tasks a-d)8 8 16 $2,752 B-5 Threat Analysis (Tasks a-d)8 8 16 $2,752 B-6 Risk and Resilience Analysis (Tasks a-c)1 2 12 1 16 $2,435 B-7 Risk and Resilience Management (Tasks a-g)2 12 24 38 $6,236 B-8 Risk and Resilience Assessment Documentation 2 20 40 4 4 70 $10,912 Risk and Resilience Plan Subtotal:6 64 128 8 4 210 $33,600 C-1 Review Existing Emergency Response Plan - 2 4 1 7 $1,099 C-2 Draft Emergency Response Plan 2 18 24 1 45 $7,524 C-3 Final Emergency Response Plan 2 12 24 2 2 42 $6,634 Emergency Response Plan Subtotal:4 32 52 3 3 94 $15,257 PROJECT TOTAL:14 122 206 13 11 366 $59,171 Notes:DIRECT EXPENSES LABOR EXPENSES Mileage = $0 Engineering Expenses = $56,724 Printing = $250 Drafting Expenses = $1,677 Administrative Expenses = $770 DIRECT EXPENSES =$250 TOTAL LABOR EXPENSES = $59,171 TOTAL CONTRACT COSTS = $59,421 RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN Proposal assumes any technical support for the cybersecurity risk assessment will be provided by the City's Information Systems Department or other resources provided by the City. TASK C: EMERGENCY RESPONSE PLAN UNITED CITY OF YORKVILLE, IL EEI PROJECT ROLE: TASK B: RISK AND RESILIENCE PLAN WORK ITEM Month: TASK A: PROJECT ADMINISTRATION AND FACILITATION A-1 A-1.1 A-2 Stakeholder Assistance & Workshops (2 Workshops) A-3 Steering Committee Work Session/Progress Mtgs. (6 Mtgs.) TASK B: RISK AND RESILIENCE PLAN B-1 Asset Characterization (Tasks a-e) B-2 Threat Characterization (Tasks a-f) B-3 Consequence Analysis Tasks (a-e) B-4 Vulnerability Analysis (Tasks a-d) B-5 Threat Analysis (Tasks a-d) B-6 Risk and Resilience Analysis (Tasks a-c) B-7 Risk and Resilience Management (Tasks a-g) B-8 Risk and Resilience Assessment Documentation TASK C: EMERGENCY RESPONSE PLAN C-1 Review Existing Emergency Response Plan C-2 Draft Emergency Response Plan C-3 Final Emergency Response Plan Legend Project Administration Work Item(s) Stakeholder Workshops Steering Committee Meetings Risk and Resilience Assessment Emergency Response Plan Project Administration Kick -Off Meeting 12 ITEM NO.10 11123456789 13 14 15 Attachment D: SCHEDULE RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN UNITED CITY OF YORKVILLE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2020-38 Cable Consortium City Council – June 23, 2020 ADM 06-17-20 Moved forward to City Council agenda. ADM 2020-38 Majority Approval Bart Olson Administration Name Department Summary Consideration of a resolution allowing the City to continue to participate in the cable consortium. Background This item was last discussed by the Administration Committee in May 2020, when the committee heard the update that the school district was interested in partnering with the City on a cable consortium, and by the City Council in March 2020, when the City Council authorized a resolution to provide notice of termination of its participation in the cable consortium. Since that meeting, City staff has confirmed school district interest in the consortium, which we expect to evolve into a tour of the consortium facility at Waubonsee in the next few weeks. The school district has been looking at its curriculum related to classes and programs that are geared towards real- world experiences, and internally they had identified audio/visual or public access type TV programming as a field they were interested in analyzing for that curriculum. My opinion is that the school district has high interest in partnering with the City on this type of an endeavor and that they would be a great partner to continue providing public access television. I anticipate that their analysis and any partnership discussions will take several months to complete, however. Also, the consortium communities and the Yorkville school district will need to discuss whether it would be acceptable for the studio to be located solely within the Yorkville School District building, or if not, how much of the old consortium equipment could be bought or obtained by a new consortium. Separate from the school discussions, the cable consortium held a meeting in early June, where it discussed a few pertinent topics. The consortium confirmed that North Aurora will be leaving the consortium at the end of June, and held discussions about whether North Aurora would receive a portion of funds from the sale of assets should the consortium be fully dissolved in the near future; no commitment was made. The consortium employees are technically employed by Waubonsee, and the consortium reimburses Waubonsee for their payroll costs. Because Waubonsee is withdrawing from the consortium at the end of July, Waubonsee has terminated the employees effective at the end of July. Because the employees have been terminated and the consortium has no immediate plans to hire any employees, and because near 100% of consortium expenditures are employee salaries, the consortium will have almost no expenditures starting in August. Once the final payroll to Waubonsee is made in July, the consortium expects to have around $40,000 in funds and equipment and assets related to the tv studio. Plano, Yorkville, and Sandwich will have to decide whether to dissolve the consortium and distribute those assets, or to continue with the consortium. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 18, 2020 Subject: Cable Consortium status In order to participate in those discussions, Yorkville needs to remain in the consortium for the time being. The termination notice approved by City Council is effective at the end of June, and the by- laws for the organization previously have required a one-year commitment into the organization with notice of exit due prior to the start of the consortium fiscal year. Based on the discussion at the June consortium meeting, Plano and Sandwich representatives were open to amending the by-laws to remove the one-year commitment to the organization, which would allow Yorkville to continue in the consortium on a month-to-month basis. That by-law amendment will not be voted on until early July, so the request below will be to rescind the termination notice contingent upon the by-law amendment being approved by the consortium in July. Recommendation Since the consortium will have little to no expenditures after July, and the consortium will still have a material amount of assets to consider, we have asked Attorney Orr to draft a resolution to rescind our previously sent withdrawal notice, to be contingent upon a vote of the consortium at the July meeting to change the by-laws to remove the one-year commitment Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE CONTINGENT RESCISSION OF THE NOTICE OF THE TERMINATION OF ITS PARTICIPATION IN THE SOUTHWEST FOX VALLEY CABLE AND TELECOMMUNICATION CONSORTIUM WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, in 2002, the City executed an Intergovernmental Agreement with the City of Plano, City of Sandwich, Village of Oswego, Village of North Aurora and Waubonsee Community College (the “Agreement”) whereby the parties formed a consortium to be known as the Southwest Fox Valley Cable and Telecommunication Consortium (the “Consortium”); and, WHEREAS, with the passage of time, it has been demonstrated that the City is able to undertake most of the responsibilities of the Consortium and after considerable review of the services, the City Council passed Resolution No. 2020-13 on March 24, 2020, terminating the City’s participation in the Consortium as of ninety (90) days after a notice was sent to the parties to the Agreement; and, WHEREAS, it has been determined that further review of the status of the current operations of the Consortium and its potential future capabilities should be made prior to the date of termination of the Agreement in order to evaluate any new proposals being formulated by the remaining members; and, WHEREAS, the City has been advised by the Consortium that it proposes to amend its Bylaws to permit membership on a month to month basis as opposed to the current Bylaws which require a one-year commitment (the “Proposal”); and, WHEREAS, it is hereby determined to be in the best interests of the residents of the City to review the Proposal from the Consortium to amend its Bylaws and rescind the notice of termination contingent upon the Consortium taking such action as needed to implement the Proposal. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this resolution as if fully restated herein. Section 2. On March 24, 2020, the Mayor and City Council of the United City of Yorkville terminated its participation and membership in the Consortium to be effective ninety (90) days from the date of the notice of the termination was sent to each of the parties thereto. Resolution No. 2020-____ Page 2 Section 3. The City’s notice of termination to the Consortium is hereby rescinded contingent upon the adoption of the Proposal by the Consortium amending the Bylaws to allow month to month membership and removal of the provision requiring a commitment of one year. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2020. KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #3 Tracking Number ADM 2020-27 Cable Consortium City Council – March 24, 2020 Please see attached. Bart Olson Administration Name Department Summary Consideration of a notice to terminate participation in the Southwest Fox Valley Cable and Telecommunications Consortium. Background This item was last discussed by the City Council in 2014, when the City Council was reviewing the expired Comcast cable franchise agreement and designating which entity to be responsible for franchise agreement negotiations. The City Council ultimately directed the consortium to negotiate the cable franchise agreement with Comcast, after a lengthy discussion about the services the Cable Consortium provides. Minutes from various meetings from that discussion are attached. A few years ago, Oswego withdrew from the cable consortium. The City has just received notice that North Aurora is withdrawing from the cable consortium, effective July 1, 2020 (the start of the next cable consortium fiscal year). The North Aurora packet materials on their withdrawal are attached. According to the consortium by-laws, the remaining communities (Yorkville, Sandwich, and Plano) must determine whether the consortium will continue. Mike Rennels, Director of the Consortium, has verbally relayed that the consortium is seeking to attract Aurora to join, and that the loss of Yorkville’s contributions would likely result in a dissolution of the organization and his employment. Yorkville has had limited participation in the consortium and use for the consortium since the 2014 discussion. Various City Council liaisons have not attended the meetings regularly. The City Council meeting YouTube page has 19 subscribers and viewer counts on the meetings are generally in the 20-40 range. While the City Council directed the consortium to negotiate the franchise agreement with Comcast in 2014, the City negotiated a cable franchise agreement with Metronet in 2018 without the consortium and has administered the Metronet agreement outside of the consortium’s overview. The funds sent to the cable consortium can be used for any purpose the City Council deems fit. If the City Council withdraws from the consortium by the end of March 2020, consortium payments would end in June 2020 and the FY 21 budget would realize $50,000- $60,000 in savings. During the FY 21 budget proposal discussions with the Mayor, and in light of the North Aurora notice, we felt it was necessary to raise these issues as soon as possible. Accordingly, a resolution has been drafted to terminate participation in the Southwest Fox Valley Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 5, 2020 Subject: Cable Consortium Exit Notice Cable Telecommunications Consortium and is included in the City Council packet. Alternatively, the City could seek to discuss a transition of the organization with Sandwich and Plano, as the consortium has around $100,000 in reserves. Recommendation Staff recommends discussion and direction on the consortium and the attached resolution. If the direction is to serve notice to the consortium of Yorkville’s withdraw, the attached resolution could be approved by City Council. Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING NOTICE OF THE TERMINATION OF ITS PARTICIPATION IN THE SOUTHWEST FOX VALLEY CABLE AND TELECOMMUNICATION CONSORTIUM WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, in 2002, the City executed an Intergovernmental Agreement with the City of Plano, City of Sandwich, Village of Oswego, Village of North Aurora and Waubonsee Community College (the “Agreement”) whereby the parties formed a consortium to be known as the Southwest Fox Valley Cable and Telecommunication Consortium (the “Consortium”); and, WHEREAS, the purpose of the Consortium was to pool resources, share in the allocation of costs, share technical information and cooperate with the negotiations of cable and telecommunication rates, renewals and agreements; and, WHEREAS, the Agreements provided that Waubonsee Community College agreed to provide a studio, a director for the Consortium, office space, staff to operate the studio, certification programs for community members providing instruction on the usage of video equipment, among other things; and, WHEREAS, with the passage of time, it has been demonstrated that the City is able to undertake most of the responsibilities of the Consortium including the purchase of video equipment enabling the meetings of the City Council to be streamed live online, which service the Consortium was not able to provide; and, WHEREAS, after considerable review of the services provided by the Consortium and Waubonsee Community College and the ability of the City to more cost effectively provide these same services (other than the certification programs which have rarely been used by City residents), it has been determined to be in the best interest of the residents of the City to terminate the City’s participation in the Consortium and establish its own cable and affiliated telecommunication services for the City. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this resolution as if fully restated herein. Section 2. Pursuant to paragraph 3 of the Intergovernmental Agreement hereinabove referenced, the United City of Yorkville hereby terminates its participation and membership in the Resolution No. 2020-____ Page 2 Consortium as of ninety (90) days from the mailing of a notice of this termination to each of the parties thereto, other than the Village of Oswego which is no longer a member of the Consortium. Section 3. The City Administrator is hereby authorized and directed to forward a copy of this Resolution to each of the remaining parties to the Intergovernmental Agreement by regular mail on the date this Resolution is approved by the Mayor as notice of the City’s termination of the Intergovernmental Agreement and its participation in the Consortium. Section 4. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2020. ______________________________ MAYOR Attest: ___________________________________ City Clerk The Minutes of the Regular Meeting of the City Council-July 22, 2014 -Page 2 of 5 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of June 24, 2014 and July 8, 2014 as presented. So moved by Alderman Koch; seconded by Alderman Colosimo. Alderman Funkhouser had corrections on the July 8, 2014 minutes. He wanted clarification under Mayor's Report #2 as to why there was such a reduction on the estimate. He would like the answer reflected in the minutes. Also, under the same location there was a motion made by Mayor Pro Tern Kot. He wanted the wording changed to state that no motion was made. Amended Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,120,456.71. REPORTS MAYOR'S REPORT Ordinance 2014-32 Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source), of the United City of Yorkville, Kendall County, Illinois in One or More Series in an Aggregate Principal Amount of $7,885,000 (CC 2014-65) A motion to approve an ordinance authorizing the issuance of general obligation bonds (alternate revenue source) of the United City of Yorkville, Kendall County, Illinois in one or more series in an aggregate principal amount of seven million eight hundred and eighty five thousand dollars ($7,885,000), and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Colosimo. City Administrator Olson gave a rundown of this ordinance. The ordinance in the packet reads at a higher total principal amount. The motion that Mayor Golinski just read is at a lower amount of $7,885,000. The City is still going to be receiving the same dollar amount for construction estimate for Game Farm Road. The City is also still going to be receiving the same dollar amount for the financing so those are all taken care of. The total difference between what the bids came back at and what is in our budget is about $150,000. That is a savings over a twenty year period. The mechanism that allows the principal to be lower revolves around the bond buyers paying a higher than average interest rate, so they are actually giving the City money. The interest rate is very good for them. The City will still have the money to do the project that was estimated at the last meeting. Alderman Colosimo discussed the payback schedule. Motion approved by a roll call vote. Ayes-5 Nays-I Kot-aye, Colosimo-aye, Funkhouser-nay, Milschewski-aye, Teeling-aye, Koch-aye Resolution Authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as Agent for Purposes of Negotiating Cable Franchise Renewal Terms (ADM 2014-49) Mayor Golinski stated no motion is requested. City Administrator Olson said this was placed on the agenda in order to accelerate the process. City Administrator Olson gave a quick update on this issue. Alderman Teeling was under the impression that they had always negotiated with Comcast. City Administrator Olson stated they have. He stated there were some questions posted at the Administration Committee about what the organization is doing and has done. The Administration Committee did not want to approve the resolution not knowing the answers to these questions. Alderman Funkhouser stated the agreement that the City had in place was for the past 12 years. That is why it has never been before the City Council. Mayor Golinski stated this will be back at Administration Committee. PUBLIC WORKS COMMITTEE REPORT Illinois Economic Development Program Agreement -Wrigley (PW 2014-55) Alderman Teeling made a motion to approve an economic development program agreement with IDOT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 26, 2014 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present ( called in) Teeling Present Also present: City Clerk Warren, Attorney Binninger, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEi Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Frieders requested that Item #9 on the consent agenda, ordinance amending the code of ordinances regulating on-street parking (CC 2014-59), be moved to the regular agenda under the Public Works Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Michael Rennels, program director for the consortium, discussed the Southwest Fox Valley Cable and Telecommunications Consortium resolution. He urged the Council to pass this resolution. Barry Groesch, past employee of the Yorkville Police Department, encouraged the Council to pass the resolution in regards to the Southwest Fox Valley Cable and Telecommunications Consortium. CONSENT AGENDA 1. Water Department Reports for May and June 2014 (PW 2014-58) 2. Baseline Road Improvements (PW 2014-59) a. Engineering Agreement with EEi -authorize Mayor and City Clerk to execute b. MFT Resolution 2014-20-authorize Mayor and City Clerk to execute 3. 2014 MFT Program (PW 2014-60) a. 2014 MFT Bid Award-accept bid and award contract to "D" Construction, Co., in an amount not to exceed $282,881.37 b. MFT Supplemental Resolution 2014-21 -authorize the Mayor and City Clerk to execute 4. Walsh Drive Drainage Improvements-Bid Award-accept base bid, plus alternative 1 and award contract to Len Cox and Sons Excavating, in an amount not to exceed $105,989.00 (PW 2014-61) 5. Sunflower/Greenbriar Pond Naturalization -Bid Award-accept bid for Sunflower Estates and Greenbriar Pond Improvements and award contract to Encap Inc., in an amount not to exceed $96,843.50 (PW 2014-62) 6. Raintree Village Units 4, 5 and 6 -Completion of Improvements -Encap Proposal -accept proposal and award contract to Encap, Inc., in an amount not to exceed $40,550.00 (PW 2014- 63) The Minutes of the Regular Meeting of the City Council -August 26, 2014 -Page 2 of 5 7. Route 34 -Western Section Trail Locations -authorizes stqff to recommend that the trail location between Cannonball Trail and Center Parkway be shifted to the north side of Route 34 (PW 2014-64) 8. Ordinance 2014-38 Amending the Code of Ordinances Regulating On-Street Parking (Parking Restrictions in Windett Ridge Subdivision) -authorize Mayor and City Clerk to execute (PW 2014-37) 9. Ordinance 2014-39 Amending the Code of Ordinances Regulating On-Street Parking (Parking Restrictions near Cannonball Ridge Park)-authorize Mayor and City Clerk to execute (CC 2014- 60) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council Meeting-July 22, 2014 (CC 2014-79) Mayor Golinski entertained a motion to approve the minutes of the regular City Council Meeting of July 22, 2014 as presented. So moved by Alderman Frieders; seconded by Alderman Milschewski. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $833,395.77. REPORTS MAYOR'S REPORT Resolution 2014-22 Authorizing the Southwest Fo:x Valley Cable and Telecommunications Consortium as Agent for Purposes of Negotiating Cable Franchise Renewal Terms (ADM 2014-49) Mayor Golinski entertained a motion to approve a resolution authorizing the Southwest Fox Valley Cable and Telecommunications Consortium as agent for purposes of negotiating cable franchise renewal terms and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Kot. Mayor Golinski said this is to decide who is negotiating on the City's behalf. The big question is, does the City want to remain in the consortium. Alderman Frieders top questions are about the live stream option and knowing the City is getting its money's worth. He doesn't know what questions to ask to get those answers. The City has already made the investment. Yorkville should try to figure out a way to utilize it to the City's fullest extent. Alderman Funkhouser asked does Yorkville want the consortium to act as the City's agent for the franchise. Alderman Teeling asked if the City can still negotiate with the consortium. City Administrator Olson said yes. Mayor Golinski asked if the City negotiated on its own, would the City be looking to implement the peg fee. City Administrator Olson said not necessarily. Alderman Colosimo asked if the City gives its rights to a third party to negotiate, couldn't the fee get negotiate into the agreement. The answer was yes. City Administrator Olson said it would be beneficial to negotiate with the cable consortium, if concerned about the fee. It would actually make more sense to approve the resolution and have the cable consortium act as the City's negotiating agent. Alderman Colosimo said the issue is who is negotiating on behalf of Yorkville. He doesn't like the fact that the City is delegating its authority to a third party to negotiate on behalf of the City. City Administrator Olson said if the Council votes this down, yet wants to participate in the cable consortium, then it would be the City and the cable consortium on one side of the table. Comcast would be on the other side. Mayor Golinski asked what all the other consortium members are doing. Mr. Rennels answered. City Administrator Olson said North Aurora is expected to approve a six month extension to their franchise agreement. Comcast has verbally committed to extending with Yorkville, too. Alderman Colosimo asked does every municipality contributes proportionally or is it based on population. Mayor Golinski said it is based on the towns subscribers base. Mayor Golinski sees great value in the public access part. He feels the City should stay part of the consortium and let them negotiate on the City's behalf. Mayor Golinski stated the Council has three choices. It can vote the resolution up, down, or table it. The cable consortium's time line was discussed. Comcast would like the cable consortium to move along. Comcast will not negotiate with the cable consortium on the City's behalf until Yorkville passes this. Motion approved by a roll call vote. Ayes-7 Nays-I Frieders-aye Spears-aye, Colosimo-aye, Funkhouser-nay, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye Memorandum To: Village President and Village Board of Trustees From: Steve Bosco, Village Administrator David Hansen, Administrative/GIS Analyst Date: 10-3-19 Re: Southwest Fox Valley Cable Consortium Membership ______________________________________________________________________________ The Village is currently a member of the Southwest Fox Valley Cable Consortium (SWFVCC). The Village has been a member of SWFVCC since its inception in 2002. The SWFVCC currently provides the Village the option to video record municipal meetings and special events, a studio at Waubonsee College that residents can utilize, and an avenue to televise Village meetings on a cable PEG access channel for residents, local businesses and local organizations. Current and Proposed Funding The current intergovernmental agreement with the SWFVCC from 2002 mentions that each municipality provides 40% of all franchise fees collected annually through their local franchise agreements. The SWFVCC has historically refunded money to the communities when reserves exceeded budgetary needs. However in 2018, the Village paid $93,367.79 to the SWFVCC and received no refund to date although one is anticipated. The SWFVCC recently proposed a new proposed fee structure, which was discussed at the September 16th Committee of the Whole (COW) meeting. The SWFVCC’s new proposal would call for a payment from each community of 30% of their franchise fee to the SWFVCC with no expectation of a refund. The SWFVCC would also seek to have the communities institute the pass through amount to each subscriber included in the recently signed contracts to fund capital expenditures. The contract allows a pass-through of 53 cents per subscriber. Below is an average of the past five years with the SWFVCC. Potential Options The Village Board directed staff at the COW meeting on September 16th to explore options regarding recording and broadcasting Village meetings and events. To move forward, staff needs direction from the Village Board regarding broadcasting Village board meetings and if public, educational and governmental (PEG) access is neede d in the process. If the Village leaves the SWFVCC the public may lose access to the 2014-2018 Payments to SWFVCC Refund Retained by SWFVCC Percentage Refunded Annual Average $89,707 $40,109 $49,598 45.47% studio at Waubonsee College. Listed below are three potential options that staff has evaluated. 1) Current – Village Stays with SWFVCC  Record meetings  PEG information channel provided through cable providers  Record special events  Provide public access to studio 2) Village Records Meetings (no longer with SWFVCC)  Record meetings  No PEG information channel provided through cable providers  Record special events as wanted 3) Village Record Meetings and Utilizes PEG Channel (no longer with SWFVCC)  Record meetings  Provide PEG information channel provided through cable providers  Record special events as wanted Below is a breakdown of 1st year and 5 year costs for the three options mentioned above. The estimates in the chart above include the following cost breakdowns:  Option 1 – all equipment and services continues to be provided by the Southwest Fox Valley Cable Consortium  Option 2 – Village purchases a camera ($3,000), staff overtime/third party for recording meetings ($2,000-$4,000) and special events recording ($2,000) o Cost of camera is only in the first year estimate  Option 3 – Camera cost ($3,000), staff overtime ($2,000-$4,000), character generation system/equipment ($14,000) and special events recording ($2,000) o Cost of the camera and character generation system/equipment are only included in the first year estimate Should the Village choose to leave the SWFVCC, staff would provide a resolution to the Village Board announcing the Village’s intention to leave the consortium. The Village is required to provide a 90 day written notice to the consortium of the Village intention to leave the consortium. Staff also believes that the Village is required to pay our financial commitment to the SWFVCC until the end of their fiscal year. Staff estimates that continued commitment to cost approximately $40,000-$60,000. Option 1 - SWFVCC Option 2 - Village Option 3 - Village 1st Year Costs $49,598/$70,025 $7,000-$9,000 $21,000-$23,000 Approximate 5 Year Cost $247,990-$350,125 $23,000-$33,000 $37,000-$47,000 Memorandum To: Village President and Village Board of Trustees From: Steve Bosco, Village Administrator David Hansen, Administrative/GIS Analyst Date: 10-17-19 Re: Southwest Fox Valley Cable Consortium Membership ______________________________________________________________________________ The Village is currently a member of the Southwest Fox Valley Cable Consortium (SWFVCC). The Village has been a member of SWFVCC since its inception in 2002. The SWFVCC currently provides the Village the option to video record municipal meetings and special events, a studio at Waubonsee College that residents can utilize, and an avenue to televise Village meetings on a cable PEG access channel for residents, local businesses and local organizations. The Village Board recently asked staff to research other similar options that could be more cost effective since technology has changed significantly since the consortium was established. At the October 7th Committee of the Whole meeting, staff presented the three potential options to the Village Board regarding recording Village meetings and other aspects of public access information. The Village Board ultimately directed staff to initialize the process to leave the SWFVCC and have the Village record municipal meetings internally. The Village can choose to expand services at a later date should the Village Board choose to do so. This option also does not impact the Village’s ability to post recorded meetings and videos on YouTube since this is already being done internally on the Village’s YouTube page. The attached resolution states that the Village will be terminating and withdrawing its membership at the end of the SWFVCC fiscal year (June 30, 2020) and will continue to make the required payments in the SWFVCC through June 30, 2020. Staff estimates these payments to the consortium as stated in their bylaws will cost $40,000-$60,000. This resolution also serves as the minimum 90 day written notice that the Village intends to leave the consortium. Upon the notice the remaining members of the consortium will have 90 days to determine whether the consortium should continue. Should the consortium dissolve, the Village is unsure it would receive any proportional share of remaining assets. Attached is the resolution terminating membership in the Fox Valley Cable & Telecommunications Consortium effective June 30, 2020. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2020-52 FY 21 Budget Update City Council – June 23, 2020 N / A N / A Discussion A discussion will take place at the meeting. Bart Olson Administration Name Department