Resolution 2020-16 Resolution No. 2020-16
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS,AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE
MATERIALS PURCHASE FOR THE RAINTREE SUBDIVISION LIGHTING
PROJECT WITH AMPERAGE ELECTRICAL SUPPLY,INC. IN THE AMOUNT NOT
TO EXCEED $80,964.50.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly
organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois
Constitution and the Illinois Municipal Code, as from time to time amended (the "Municipal
Code") (65 ILCS 5/65-1-1-2, et seq.); and,
WHEREAS, it is in the best interest of the City to enter into a contract with Amperage Electrical
Supply, Inc., Roselle, Illinois, for the materials purchase for the Raintree Subdivision Lighting
Project substantially in the form attached hereto marked as"Exhibit A".
NOW,THEREFORE,BE IT RESOLVED,by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the City is hereby committed to meet all of the requirements as set forth
in"Exhibit A".
Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute
the contract, Resolution of Authorization and to undertake any and all actions as may be required
to implement the terms of the contract.
Resolution No.2020-16
Page 1
Section 3. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
281h day of April, A.D. 2020.
0� `
CITY CLERK
KEN KOCH AYE DAN TRANSIER AYE
JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE
CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE
SEAVER TARULIS AYE JASON PETERSON AYE
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ozy-tay of M'g , A.D. 2020.
MAYOR \`
Resolution No.2020-16
Page 2
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
CONTRACT
This contract ("Contract") made and entered into this 28th day of April 2020, by and
between the United City of Yorkville, Kendall County, an Illinois Municipal Corporation,
hereinafter referred to as the "City" andx � hereinafter referred to as
the "Contractor" and its successors.
WITNESSETH:
WHEREAS, the City has heretofore solicited bids necessary to complete the purchase
specified in the Invitation to Bid the Materials Purchase for the Raintree Lighting Project;
WHEREAS,the City has found that the Contractor is the lowest responsible bidder for said
purchase and has awarded the Contractor this contract for said purchase; and
WHEREAS, all Invitation to Bid documents become a part of this contract which are made
a part hereof and herein called the"Contract Documents".
NOW, THEREFORE, for and in consideration of their mutual promises and agreements,
the parties hereto do hereby agree as follows:
1. The Contractor agrees to furnish all materials in accordance with the specifications,conditions,
and prices stated in the Contract Documents.
2. The City will pay the Contractor in the amounts,manner and at times as set forth in the Contract
Documents.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Contract as of the day and year first above written:
UNITED OF YORKVILLE:
By:
MayWr
Attest:
CONTRACTOR:iaig�n�ture
City ClerkBy:
Attest:
Print Name and Title
Witness
12 P a g c
INVITATION TO BID
EST. 1836:U
Requesting: Bid(s) for the Materials Purchase for the Raintree
Subdivision Lighting Project
Issue Date: Thursday, March 12, 2020
Pre-Bid Meeting: N/A
Pre-Bid Meeting Location: N/A
Last Date for Questions: Friday, March 20, 2020, by 3:00 p.m.
Addendum Posted: Wednesday, March 25, 2020,by 5:00 p.m.
Proposals Due: Wednesday, April 1, 2020, at 9:00 a.m.
Location: United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Note: Illinois Prevailing Wage Act(820 ILCS 130/1-12)
does not apply
All questions concerning this solicitation shall be submitted via e-mail to Purchasing Manager
before the date stated above. A written response in the form of a public addendum will be
published on the City's website by the said date above.
Contact with anyone other than the Purchasing Manager for matters relative to this solicitation
during the solicitation process is prohibited.
Contact for this proposal:
Carri Parker, Purchasing Manager in writing at cparker@yorkville.il.us
United City of Yorkville,I►linois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
TABLE OF CONTENTS
LEGALNOTICE............................................................................................................................ 3
SPECIFICATIONS.........................................................................................................................4
I. Head....................................................................................................................................4
II. Wire.....................................................................................................................................4
III. Pole .....................................................................................................................................4
IV. Arm.....................................................................................................................................4
GENERAL CONDITIONS ............................................................................................................ 5
CONTRACTOR CERTIFICATIONS.......................................................................................... 10
BIDCOST SHEET....................................................................................................................... 11
CONTRACT................................................................................................................................. 12
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United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
LEGAL NOTICE
The United City of Yorkville, Illinois will accept sealed bids for Materials Purchase for the
Raintree Subdivision Lighting Project.
Sealed bids will be received at the address listed below until Wednesday,April 1, 2020, at 9:00
a.m.Bids will be publicly opened and read aloud at the date and time stated above. Proposals not
physically received by the date and time listed above will be returned, unopened to the firm.
Emailed or faxed bids will not be accepted. All bids should be addressed to:
United City of Yorkville
Re: (vendor name)
Invitation to Bid—Raintree Subdivision Lighting Project
Attention: Carri Parker, Purchasing Manager
800 Game Farm Road
Yorkville, IL 60560
Bid packets are available online at htt2://www.yorkville.il.us. The link can be found under the
Business Tab-Bids & RFPs. Additional packets may be picked up at the United City of Yorkville
City Hall, 800 Game Farm Road,Yorkville,IL 60560. Please contact the Purchasing Manager to
schedule a time to pick up the packet.
Any questions regarding this Legal Notice or actual bid specifications shall be directed to Carri
Parker, Purchasing Manager in writing at cparker@yorkville.il.
The bidder shall at all times observe and conform to all laws, ordinances, and regulations of the
Federal, State, and City which may in any manner affect the preparation of bids or the performance
of the contract.
Carri Parker
Purchasing Manager
3 Page
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
SPECIFICATIONS
1. GENERAL OBJECTIVE:
The object of these specifications is to provide the materials necessary to produce a quality lighting
system.
I. Head
• Autobahn Series ATBO—Roadway Lighting
• Performance Package: 20B Chips, 1050mA Driver
• Voltage: Multi-volt, 120-277V
• Optics: Roadway Type II
• Color Temperature: 3000K CCT, 70 CRI Min.
• Paint:
• Surge Protection: Standard 1 OkV/5kA SPD
• Terminal Block: Standard
• Misc.: Nema Label
• Controls: 7 Pin Photocontrol Receptacle and Solid-State Long Life Photocontrol
II. Wire
• 6-Black-STR-XLP/USE-Copper Cut 2 x 2,500
• 6-White-STR-XLP/USE-Copper Cut 2 x 2,500
III. Pole
• Stress Crete E250-BPO-G-S40
IV. Arm
• Stress Crete KA186-A-TO-1-4'
4 Page
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
GENERAL CONDITIONS
These General Conditions apply to all bids requested and accepted by the City and become a part
of the contract unless otherwise specified hereinafter referred to as the "Contract Documents".
Bidders or their authorized representatives are expected to fully inform themselves as to the
conditions, requirements, and specifications before submitting bids. The City assumes that
submission of a bid means that the Bidder has familiarized himself with all conditions and intends
to comply with them unless noted otherwise. The scope for this contract shall be to furnish all
materials for the Raintree Subdivision Lighting Project.
1. Forms
All bids must be submitted on the forms provided, complete with all blank spaces filled in
and properly signed in ink in the proper spaces and submitted in a sealed envelope. All bid
forms may be obtained from the United City of Yorkville City Hall, 800 Game Farm Road,
Yorkville, IL 60560. Please contact the Purchasing Manager to schedule a time to pick up
the packet.
2. Submittal of Bid
Bids arriving after the specified time will not be accepted. Mailed bids that are delivered
after the specified hour will not be accepted regardless of the postmarked time on the
envelope. Bidders should carefully consider all bid delivery options and select a method that
will successfully deliver their bid by the required time and date.
All bids must include the following documents:
A) Submit all of the below in one sealed envelope identified with the enclosedlabel:
1) 1 original of the entire packet for Procurement
2) Contractor Certifications (reference page 10)
3) Bid Cost Sheet (reference page]])
4) Signed Contract(reference page 12)
3. Interpretation of Bid Documents
The bidder shall carefully examine the bid forms which may include the invitation to bid,
instruction to bidders, general conditions, special conditions, specifications, bid form,
contract, and any addenda before submitting the bid.
The submission of the bid shall be considered conclusive evidence that the bidder has
investigated and is satisfied as to all conditions and is fully informed as to character, quality,
quantities, and costs materials to be furnished, and as to the requirements of the bid forms.
If the bid is accepted, the bidder will be responsible for all errors in his bid resulting from
his failure or neglect to comply with these instructions, and the City shall not be responsible
for any charge for extra charges resulting from such failure or neglect.
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United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
Questions regarding bid documents, discrepancies, omissions, or intent of the specifications
shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us prior to
the opening of bids to provide time for issuing and forwarding an addendum. Any
interpretations of the Contract Documents will be made only by addendum issued by the City
through its website. The City will not be responsible for any other explanations for
interpretations of the Contract Documents.
4. Receiving Bids
Bids received prior to the time of opening will be securely kept, unopened. The Purchasing
Manager,whose duty it is to open them will decide when the specified time has arrived, and
no-bid received thereafter will be considered. No responsibility will be attached to the
Purchasing Manager or the City for the premature or non-opening of a bid not properly
addressed and identified, except as otherwise provided by law.
5. Late and Fax Bids
Bids arriving after the specified time,whether sent by mail, courier, or in person,will not be
accepted and will be refused and returned unopened. It is the bidder's responsibility for
timely delivery regardless of the methods used. Mailed bids that are delivered after the
specified hour will not be accepted regardless of the postmarked time on the envelope.
Facsimile machine transmitted bids will not be accepted, nor will the City transmit bid
documents to prospective bidders by way of a facsimile machine.
6. Error in Bids
When an error is made in extending total prices,the unit bid price and/or written words shall
govern. Otherwise,the bidder is not relieved from errors in bid preparation. Erasures in bids
must be explained over the signature of the bidder.
7. Withdrawal of Bids
A written request for the withdrawal of a bid or any part thereof may be granted if the request
is received by the Purchasing Manager prior to the specified time of opening. After the
opening,the bidder cannot withdraw or cancel his bid for a period of forty-five(45)calendar
days, or such longer time as stated in the bid documents.
8. Delivery
Where applicable all materials shipped to the City must be shipped F.O.B. delivered,
designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be
made in advance by the bidder, with concurrence by the City, for receipt of the materials.
The materials must be delivered where directed. Truck deliveries will be accepted at the
Public Works Facility between 7:00 AM and 3:30 PM and at all other City locations 8:00
AM and 4:00 PM, weekdays only.
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United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
If delivery of any materials needs to be made that are caustic, corrosive, flammable or
dangerous to handle,the Contractor shall provide written directions to the City as to methods
of handling such products,as well as the antidote or neutralizing material required for its first
aid(Material Safety Data Sheet).
9. Estimated Bid Ouantities
On "Estimated Quantities", the City may purchase more or less than the estimates. The
Contractor shall not be required to deliver more than ten (10) percent in excess of the
estimated quantity of each item unless otherwise agreed upon.
10. Trade Names—Alternative Bid
When an item is identified in the specifications by a manufacturer's or trade name or catalog
number, the bidder shall bid upon the item so identified.
If the specifications state "or equal" bids on other items will be considered, provided the
bidder clearly identifies in his bid the item to be furnished, together with any descriptive
matter which will indicate the character of the item.
Bidders desiring to bid on items that deviate from these specifications,but which they believe
are equivalent, are requested to submit alternate bids.However,ALTERNATE BIDS MUST
BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE
SPECIFICATIONS PLAINLY NOTED. The bid must be accompanied by complete
specifications for the items offered. Bidders wishing to submit a secondary bid must submit
it as an alternate bid.
The City shall be the sole and final judge unequivocally as to whether any substitute from
the specifications is of equivalent or better quality.
11. Price
Unit prices shall be shown for each unit on which there is a bid as well as the aggregate price
and shall include all packing, crating freight and shipping charges stated in the bid.
Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law,
from paying State and City Retailer's Occupation Tax, State Service Occupation and Use
Tax and Federal Excise Tax. The City will supply the Contractor with its tax exemption
number.
12. Consideration of Bid
No bid will be accepted from or contract awarded to any person, firm or corporation that is
in arrears or is in default to the City upon any debt or contract, or that is a defaulter,as surety
or otherwise,upon any obligation to the City or had failed to perform faithfully any previous
contract with the City.
7 P a g c
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
13. Award or Reiection
The City reserves the right to reject and/or award any and all bids or parts thereof and to
waive formalities and technicalities according to the best interests of the City. Any bid
submitted will be binding for forty-five (45) days subsequent to the date of the bid opening.
A contract will be awarded to the lowest responsible and responsive bidder complying with
the conditions of the contract documents only when it is in the best interest of the City to
accept the bid. The City shall be the sole judge of compliance with the specifications and
reserves the right to accept or reject any and/or all bids or parts thereof.
14. Execution of Contract
The Contractor shall, within fourteen(14) days after notification of the award: (a) enter into
a contract in writing with the City covering all matters and things as are set forth in the
specifications and his bid and (b) carry insurance acceptable to the City, covering public
liability, property damage, and workmen's compensation.
15. Termination of Contract
The United City of Yorkville reserves the right to terminate the whole or any part of this
Contract,upon written notice to the Contractor, in the event that sufficient funds to complete
the Contract are not appropriated by the City Council.
16. Protests
A) Any Contractor who claims to be aggrieved in connection with a solicitation, the
selection process, a pending award,or other reasonable issues may initiate a protest.
1) Protests involving the solicitation process or stated requirements must be presented
in writing via email to the Purchasing Manager no later than the last date for questions
as reflected on the cover page of this document.
2) Protests involving the evaluation of offers, staff recommendations, or the award
process must be submitted in writing to the Purchasing Manager no later than three
business days after results are publicly posted.
B) Protests must include: the name and address of the protestor; appropriate identification
of the solicitation; if an award has been initiated, the award document number (if
available); identification of the procedure that is alleged to have been violated; precise
statement(s) of the relevant facts; identification of the issue to be resolved; protestor's
argument and supporting documentation (Exhibits, evidence, or documents to
substantiate any claims) and recommendation for further action.
C) Upon receipt of the notice of protest,the Purchasing Manager shall cease the procurement
process for the said purchase.
1) The Purchasing Manager will rule on the protest in writing within five business days
from receipt of the protest.
8 1 P a g c
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
2) Appeals of the Purchasing Manager's decision must be made in writing within five
business days after receipt thereof and submitted to the City Administrator for final
resolution. The appellant shall have the opportunity to be heard and an opportunity
to present evidence in support of the appeal.
3) The City Administrator's decision is final.
17. Compliance with All Laws
All purchases under the contract must be executed in accordance with all applicable federal,
state, and local laws, ordinances, rules, and regulations which may in any manner affect the
preparation of the bid or performance of the contract.
18. Contract Alterations
No amendment of a contract shall be valid unless made in writing and signed by the City
Administrator or his authorized agent.
19. Nonassignability
The Contractor shall not assign the contract, or any part thereof,to any other person, firm,or
corporation without the previous written consent of the City Administrator. Such assignment
shall not relieve the Contractor from his obligations or change the terms of the contract.
20. Inspection
The City shall have a right to inspect any material as herein specified. Materials that have
been rejected by the authorized representative as not in accordance with the terms of the
specifications shall be replaced by the Contractor at no cost to the City.
21. Payment
Payment will be made within thirty (30) days after materials have been delivered and
inspected by the Village.Invoices shall be paid by the City pursuant to the Local Government
Prompt Payment Act(50 ILCS 50511 et seq.).
9 Page
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
CONTRACTOR CERTIFICATIONS
The undersigned Contractor:
A. Certifies that it is not barred from Bidding or contracting with the City as a result of a
violation of either Paragraph 33E-3 (Bid rigging)or 33E-4(Bid rotating)of Act 5, Chapter
720 of the Illinois Compiled Statutes regarding criminal interference with public
contracting; and
B. Swears under oath that it is not delinquent in the payment of any tax administered by the
Illinois Department of Revenue as required by Chapter 65,Act 5,paragraph 11-42.1 of the
Illinois Compiled Statutes; and
C. States that is has a written sexual harassment policy as required by the Illinois Human
Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon
request; and
D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal
Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act
(775 ILCS 5/2-105)and agrees to comply with the Equal Employment Opportunity Clause,
Section 750,Part 750,Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code
incorporated herein by reference; and
E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act;and
F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights
Act as mandated in Executive Order No. 11246,U.S.C.A. Section 2000e n.114(September
24, 1965); and
G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30
ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for
individuals only when greater than$5,000).
Printed Name of Contractor
x
(2��, y/ 0
nature of Authorized Representative Date
101Page
United City of Yorkville,Illinois
Invitation to Bid
Materials Purchase for the Raintree Lighting Project
March 12,2020
BID COST SHEET
Bidding Company Name: Amperage Electrical Supply, Inc
The undersigned, having examined the specifications, and all conditions affecting the specified
purchase, offer to furnish all materials specified for the price below.
I (We) propose to complete the following purchase as more fully described in the specifications
for the following:
A�-�_
I HEAD—American ATBO 20BLEDE10 27 $330.21 $8,915.63
MVOLT R2 3K NL P7 PCLL
2 WIRE-6-Black-STR-XLP/USE-Copper 5,000 .50/ft $2,500.00
3 WIRE-6-White-STR-XLP/USE-Copper 5,000 .50/ft $2,500.00
4 POLE—STRESSCRETE E250-BPO-G-S40 27 $2,026.88 $54,725.63
5 ARM—STRESSCRETE KA186-A-TO-1-4' 27 $456.41 $12,322.97
.� ro�,g �� � 'tee N" `
Printed Name of Contractor
" /—yg� /! Oa 0
ignature of Authorized Representative Date
II Page