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Public Safety Packet 2020 07-02-20 AGENDA PUBLIC SAFETY COMMITTEE MEETING Thursday, July 2, 2020 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: May 7, 2020 New Business: 1. PS 2020-17 Monthly Report Review for April and May 2020 2. PS 2020-18 Adjudication Reports for May and June 2020 3. PS 2020-19 School District Communication – Intergovernmental Agreement 4. CC 2020-50 Ordinance Authorizing the Mayor to Enter into Agreements to Regulate Pedestrian and Vehicular Traffic on Commercial Properties Old Business: 1. PS 2020-14 Neighbors by Ring Doorbell Program – Update Additional Business: 2019/2020 City Council Goals – Public Safety Committee Goal Priority Staff “Municipal Building Needs and Planning” 2 Bart Olson, James Jensen, Rob Fredrickson, Eric Dhuse, Tim Evans & Erin Willrett “School Safety (Exterior and Traffic)” 8 James Jensen & Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC SAFETY COMMITTEE Thursday, July 2, 2020 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. May 7, 2020 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2020-17 Monthly Report Review for April and May 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2020-18 Adjudication Reports for May and June 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PS 2020-19 School District Communication – Intergovernmental Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2020-50 Ordinance Authorizing the Mayor to Enter into Agreements to Regulate Pedestrian and Vehicular Traffic on Commercial Properties □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2020-14 Neighbors by Ring Doorbell Program - Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Public Safety Committee – May 7, 2020 Public Safety Committee – July 2, 2020 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC SAFETY MEETING Thursday, May 7, 2020 6:00pm City Hall Conference Room The Public Safety meeting was held in accordance with Governor Pritzker's Executive 2020-07, allowing remote attendance due to the current Covid-19 pandemic. Committee Members Attending: Chairman Seaver Tarulis, in-person Alderman Joel Frieders, remote Alderman Jackie Milschewski, remote Alderman Dan Transier, remote Other City Officials Attending: City Administrator Bart Olson, remote Assistant City Admin. Erin Willrett, remote Police Chief Jim Jensen, in-person Deputy Chief Behr Pfizenmaier, in-person Deputy Chief Ray Mikolasek, in-person Alderman Ken Koch, remote Alderman Chris Funkhouser, remote Others in Attendance: Katie Finlon, Kendall County Record, remote The meeting was called to order at 6:00pm by Chairman Seaver Tarulis and a quorum was established. Citizen Comments: None Minutes for Correction/Approval: March 5, 2020 The minutes were approved as presented. New Business: 1. PS 2020-11 Monthly Report Review for February and March 2020 Chief Jensen gave an overview of the reports. He noted that Detective Nelson was nominated for Detective of the Year following 2019 investigations. He recapped the Covid virus reports in March and said the department focused on community policing, safety and supporting the local businesses during the pandemic. The department has also participated in celebratory parades. Officer Borowski was also given an award for his lifesaving efforts. In general, the calls were down in March. Page 2 of 3 2. PS 2020-12 Adjudication Reports for February - April 2019 Chief Jensen gave a brief report of the violations and said the adjudications ceased on March 9th due to the pandemic. The hearings are expected to start up May 11th with safety measures in place in regards to Covid. Mr. Olson said that he and the City Attorney are working on guidelines. 3. PS 2020-13 Purchasing Report Administrator Olson said this is an update on police related items including disposal of two vehicles. The update also included the status of bids, RFQ's and RFP's. 4. PS 2020-14 Neighbors by Ring Doorbell Program Deputy Chief Pfizenmaier said some local police agencies are already participating in this program. He showed a short video illustrating the features of the system and said there is zero cost for this program. A ring doorbell is not needed and an app can be downloaded on a smart phone to use the system. Police can also put out alerts in specific areas. When police canvas residents about a specific event/crime, they can request the video from the ring doorbell. Privacy concerns were discussed and providing info from the program is voluntary. Alderman Transier questioned potential evidence provided by Ring and said it could be sent to police anonymously. He asked how citizens could remain anonymous if their Ring is requested for evidence. Mr. Transier said he wants citizens to realize they may be requested to testify. Alderman Frieders said that “assumed involvement” is addressed in the “terms of service” for Ring. No further action at this time. 5. PS 2020-15 E-Citation Implementation Chief Jensen noted this is a budgetary item that could be on the “cut” list in view of the pandemic. Deputy Chief Mikolasek presented the information and said the e-citation is a city goal for automation technology improvements and would eliminate paper. This would be part of the records management system that currently runs through the sheriff's office program and would be billed through KenCom. Completion of citations would be electronic and a paper ticket could be printed inside the squad. Information is electronically downloaded into the police department and Circuit Clerk's record systems. He also calculated the time savings per document. The Deputy Chief said the Kendall County Sheriff is already using this and Oswego is implementing it now. It is hoped to have the Clerk's office pay for a portion of the cost. He has spoken with Ms. Noble and Mr. Ratos from Community Development about using this system also. There was no committee discussion and Mr. Tarulis commented he hoped this program could become a reality. 6. PS 2020-16 Strategic National Stockpile Chief Jensen discussed a stockpile program which would encompass mass distribution of equipment, medicines, etc. to first responders and residents. He said Deputy Chief Mikolasek is working on a plan with the Sheriff's office and Health Department using the Page 3 of 3 high school as the distribution location. Staffing, traffic control, maps, parking and many other aspects are being planned. It is expected to be complete by the end of May or early June. Old Business: None Additional Business: Chairman Tarulis asked about the Police Department Covid-19 response. Staff has been given special instructions for handling traffic and the public. Changes to internal routines and procedures have also been made to keep officers safe. Communications with other police departments are done weekly for best practices, ideas, etc. Chairman Tarulis expressed his appreciation for staff especially during the pandemic and Chief Jensen also praised his staff. Alderman Milschewski asked if any complaints were received regarding people congregating in violation of state rules. The majority of calls have been for people not wearing masks, but overall most citizens are following orders. There was no further business and the meeting was adjourned at 6:56pm on a motion by Ms. Milschewski. Minutes transcribed by Marlys Young, Minute Taker, remote attendance Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PS 2020-17 April & May 2020 Monthly Report Review Public Safety Committee – July 2, 2020 None N/A James Jensen Police Name Department Summary Review of the April & May 2020 Monthly Report Background The new monthly report has been designed to provide necessary feedback to the board and community regarding crime, traffic and community policing efforts of the police department. This document is easy to understand, provides a multitude of data and is comparative in nature to the previous month and year. This report will be disseminated to the entire board and city staff on a monthly basis and will be made available to the public on-line. Recommendation None Attachments Exhibit A: April 2020 Monthly Report Exhibit B: May 2020 Monthly Report Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: July 2, 2020 Subject: Monthly Report Review YORKVILLE POLICE DEPARTMENT Monthly Report April 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART COVID-19 Coronavirus disease (COVID-19) is an infectious disease caused by a new virus. The disease causes respiratory illness (like the flu) with symptoms such as a cough, fever and in more severe cases, difficulty breathing. You can protect yourself by washing your hands frequently, avoiding touching your face, and avoiding close contact with people who are unwell. Coronavirus disease spreads primarily through contact with an infected person when they cough or sneeze. It also spreads when a person touches a surface or object that has the virus on it, then touches their eyes, nose or mouth. People of all ages can be infected by COVID-19. Older people, and people with pre- existing medical conditions (such as asthma, diabetes, heart disease) appear to be more vulnerable to becoming severely ill with the virus. The Yorkville Police Department has been working very closely with the Kendall County Health Department, Bristol Kendall Fire Department, local law enforcement and the Illinois Department of Public Health to help in reducing the spread of COVID-19. Throughout the month of April, we have been working tirelessly to protect the residents we serve. We have also been working hard to protect those that serve, both sworn and civilian. During the month of April, we have continued to place the highest priority on the health, safety and wellbeing of all involved with the development and implementation of Special Orders, procedures and protocols. We have purchased critical equipment such as hand sanitizer, N-95 masks and other necessary Personal Protective Equipment (PPE) to keep our staff safe. Upon review of the crash and crime data in this report you will see a sharp decline in traffic crashes and officer-initiated activity. You will also see a slight decrease in criminal reports as compared to April of 2019. While we can not say for sure the reasons for this, we can assume that the Governors Executive “shelter in place” Order has a lot to do with it. Regarding officer-initiated activity, COVID-19 is the direct cause for the decline in activity. The high exposure rate and the need to maintain a full and healthy work force is the reason. The month of April was AUTISM Awareness month. Yorkville Officers wore the very colorful Autism Awareness pin in support of those in our community and around the country who have Autism. Because of COVID-19 we were not able to celebrate this special month like we had hoped so instead we delivered over 30 “goodie” bags to our families. A huge thank you to the Yorkville Citizens Police Academy for helping to purchase and organize these bags. Check out some of the pictures sent to us. We hope to see you again very soon. FACEBOOK Post 4/4/20: All, YPD wants to see how creative our Yorkville kids are. We are challenging all school age children to show off their art skills and to participate in a "Sidewalk Challenge". The winner will get a ride the first day of School in a YPD squad car. This will be the perfect opportunity for your kids to work independently outside, while their friends compete from their driveway. Please submit your photo in the comments section. Can't wait to see the entries. Here is a photo we were sent yesterday that sparked this idea. Yorkville Resident Armando Sanders submitted the first sidewalk chalk picture. Armando is a certified sketch artist and as you can see very talented. Check out some of our entries, EVERYONE did an amazing job. ***Special Thank you to Rosati’s Pizza for providing not only the Grand Prize (pizza for a year) but providing a free pizza for all entries.*** ***Two future Yorkville Police Officers. How cute is this*** 04/07/20 Law Enforcement & Fire COVID-19 Conference Call Chief Jensen Meeting 04/09/20 Yorkville School District Grant Discussion Chief Jensen Meeting 04/10/20 Local LE COVID-19 Conference Call Chief Jensen Meeting 04/15/20 Kendall Chief’s Conference Call DC Mikolasek Meeting 04/13/20 Department Head Chief Jensen Meeting 04/14/20 Law Enforcement & Fire COVID-19 Conference Call Chief Jensen Meeting 04/14/20 Staff Pre-Board Meeting Chief Jensen Meeting 04/14/20 City Council Meeting Chief Jensen Meeting 04/15/20 KenCom Radio Web Meeting DC Mikolasek Meeting 04/16/20 Kencom Finance Committee Chief Jensen Meeting 04/16/20 ISP Conference Call COVID-19 Chief Jensen Meeting 04/17/20 Local LE COVID-19 Conference Call Chief Jensen Meeting 04/20/20 Command Staff Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 04/20/20 Department Head Chief Jensen Meeting 04/20/20 Contract Discussion – Olsen & Willrett Chief Jensen Meeting 04/21/20 Law Enforcement & Fire COVID-19 Conference Call Chief Jensen Meeting 04/23/20 ISP Conference Call COVID-19 Chief Jensen Meeting 04/23/20 Incident Command Discussion Chief Jensen DC Mikolasek DC Pfizenmaier Ofc Goldsmith Ofc Meeting 04/24/20 Local LE COVID-19 Conference Call Chief Jensen Meeting 04/24/20 IPRF Chief Jensen Meeting 04/27/20 Command Staff Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 04/27/20 Department Head Chief Jensen Meeting 04/28/20 Law Enforcement & Fire COVID-19 Conference Call Chief Jensen Meeting 04/28/20 Staff Pre-Board Meeting Chief Jensen Meeting 04/28/20 City Council Meeting Chief Jensen Meeting YORKVILLE POLICE DEPARTMENT Monthly Report May 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART COVID-19 Coronavirus disease (COVID-19) is an infectious disease caused by a new virus. The disease causes respiratory illness (like the flu) with symptoms such as a cough, fever and in more severe cases, difficulty breathing. You can protect yourself by washing your hands frequently, avoiding touching your face, and avoiding close contact with people who are unwell. Coronavirus disease spreads primarily through contact with an infected person when they cough or sneeze. It also spreads when a person touches a surface or object that has the virus on it, then touches their eyes, nose or mouth. People of all ages can be infected by COVID-19. Older people, and people with pre- existing medical conditions (such as asthma, diabetes, heart disease) appear to be more vulnerable to becoming severely ill with the virus. The Yorkville Police Department has been working very closely with the Kendall County Health Department, Bristol Kendall Fire Department, local law enforcement and the Illinois Department of Public Health to help in reducing the spread of COVID-19. Throughout the month of April, we have been working tirelessly to protect the residents we serve. We have also been working hard to protect those that serve, both sworn and civilian. During the month of May, we slowly reintegrated a variety of duties to include traffic safety and education. For the remainder of the month we will continue to place the highest priority on the health, safety and wellbeing of all residents and department members. The Yorkville Police Department will continue to provide professional services during these unprecedented times. As this disease continues to affect the United City of Yorkville, we will remain diligent in our efforts and be prepared to handle anything that arises. THANK YOU!!! Jim Braddish from Yorkville Country Financial Services made a generous donation to the Yorkville Police Department regarding Operation Helping Heroes. This generous gift will go toward future equipment to help better serve the Yorkville Community. KenCom celebrating Police Week with Officer Kuehlem and the Yorkville Police Department. Officer Shepherd made a new friend. Nothing better than donuts. Officer Mertes making some new friends. A special thanks to Gareth, Chase and Jeff for dropping off some Dunkin. The Blue Wave Challenge YPD knows that with the shelter in place order many are missing family across the Country and World. We are wishing you all the best and asking you to remain strong. Know that you can count on YPD. Thank you for your continued support. We are humbled by all the kind gestures and actions from our community. Check out the YPD, “Blue Wave Challenge” on our Facebook page (https://www.facebook.com/YorkvilleILPoliceDepartment/videos/2331384203823243/) Congratulations to the YHS Class of 2020 The Yorkville Police Department would like to recognize and congratulate the YHS Class of 2020. While we cannot celebrate with you in person you are in our thoughts. Check out the YouTube Video link: https://youtu.be/lk-33E3rTGU 05/12/20 Department Head Council Meeting Prep Chief Jensen Meeting 05/12/20 City Council Chief Jensen Meeting 05/13/20 SNS Meeting DC Mikolasek Meeting 05/13/20 ICS Discussion Chief Jensen DC Mikolasek DC Pfizenmaier Ofc Ofc Goldsmith Meeting 05/15/20 COVID-19 Chief Jensen Meeting 05/17/20 Retirement Celebration Department Special Event 05/18/20 Department Head Chief Jensen Meeting 05/19/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 05/19/20 Board of Health Chief Jensen Meeting 05/20/20 Sergeant Meeting DC Mikolasek DC Pfizenmaier All Sergeants Meeting 05/20/20 Kendall Chiefs Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 05/20/20 KenCom Ops Board DC Mikolasek Meeting 05/21/20 Kencom Finance Committee Chief Jensen Meeting 05/22/20 Yorkville High School Chief Jensen Meeting 05/26/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 05/26/20 Department Head Council Meeting Prep Chief Jensen Meeting 05/26/20 City Council Meeting Chief Jensen Meeting 05/27/20 KenCom Radio Meeting DC Mikolasek Meeting 05/30/20 Protest Discussion Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 804 Game Farm Road Yorkville, IL 60560 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PS 2020-18 Adjudication Reports for May and June 2020 Public Safety Committee – July 2, 2020 None N/A Review of Adjudication Reports James Jensen Police Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PS 2020-19 Intergovernmental Agreement – School Communication Public Safety Committee – July 2, 2020 N/A Majority Approval Approval of an Intergovernmental agreement with Yorkville Community School District 115 regarding reciprocal reporting. This agreement would allow for the sharing of information regarding criminal offenses committed by students and the sharing of that information with the school district. James Jensen Police Name Department Summary Discussion regarding an Intergovernmental Agreement between Yorkville Community Unit School District and the United City of Yorkville Police Department. Background We are looking for the creation of an intergovernmental agreement between the United City of Yorkville Police Department and Yorkville Community Unit School District 115 for the purpose reciprocal report. This agreement would provide for the effective and efficient information sharing of student data relating to criminal offenses and establishes guidelines for such communication. The guidelines set forth in the intergovernmental are pursuant to Section 1- 7(A)(8) of the Juvenile Court Act, Sections 10-20.14 and 22-20 of the Illinois School Code and section 10/6(a)(6.5) of the Illinois School Student Records Act. Recommendation Approval of the Intergovernmental Agreement with Yorkville School District #115. Attachments Exhibit A: Intergovernmental Agreement Exhibit B: Exhibit A (Guidelines for Reciprocal Reporting and Cooperation Memorandum To: Public Safety Committee From: James Jenson, Police Chief CC: Bart Olson, City Administrator Date: July 2, 2020 Subject: Intergovernmental Agreement – School Communication 1 INTERGOVERNMENTAL AGREEMENT BETWEEN YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT 115 AND THE UNITED CITY OF YORKVILLE This INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and entered into as of the effective date provided in Section #14 of this Agreement, by and between the BOARD OF EDUCATION OF YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT #115, an Illinois Public School District (hereinafter referred to as “District 115”), and the UNITED CITY OF YORKVILLE, an Illinois municipal corporation (hereafter referred to as the “City”). WITNESSETH: WHEREAS, Section 10-20.14 of the Illinois School Code (105 ILCS 5/10-20.14) mandates and authorizes a school district and its parent teacher advisory committee to develop policy guideline/protocol pro cedures to establish and maintain a reciprocal reporting system between a school district and local law enforcement agencies regarding criminal and/or quasi-criminal offenses committed by students enrolled within the school district; and WHEREAS, District 115 and the City recognize the need for educators and law enforcement officials to share information within the bounds of confidentiality requirements applicable to police officers and school officials regarding the activities of minor students, in and out of school, so that they may work together efficiently to prevent, eliminate and discourage acts of crime, violence and intimidation; and WHEREAS, District 115 and the City recognize that the exchange of information between them is essential to providing a safe, healthy and violence-free school environment for all students; and WHEREAS, District 115 and the City desire to establish and maintain a reciprocal reporting system regarding criminal/quasi-criminal offenses and other offenses committed by students, as authorized by the Illinois School Code; and WHEREAS, the Juvenile Court Act (705 ILCS 405/1-1 et seq.) regulates and imposes confidentiality and other obligations with respect to juvenile court records and juvenile law enforcement records; and WHEREAS, the Family Educational Rights and Privacy Act (20 USC 1232g(b)) provides that confidential student record information may be disclosed without parental consent to state and local officials or authorities to whom such information is specifically allowed to be reported or disclosed pursuant to State statute if (1 ) the allowed reporting or disclosure concerns the juvenile justice system and such system’s ability to effectively serve, prior to adjudication, the student whose records are released; and (2) the officials and authorities to whom such information is disclosed certify in writing to the educational agency or institution that the information will not be disclosed to any other party except as provided under State law without the prior written consent of the parent of the student; and WHEREAS, in furtherance of the foregoing, the Illinois School Student Records Act (105 ILCS 10/6(a)(6.5)) provides that confidential student record information may be disclosed without 2 parental consent to juvenile authorities when necessary for the discharge of their official duties who request information prior to the adjudication of the student and who certify in writing that the information will not be disclosed to any other party except as provided by law or order of court; and further defines juvenile authorities as including the specific persons and entities listed therein ; and WHEREAS, the parties wish to memorialize the authority and parameters of their exchanges of information and the necessary written certification pursuant to the foregoing State and federal laws; and WHEREAS, this Agreement is authorized by the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), providing for the execution of agreements and implementation of cooperative ventures between public agencies of the State of Illinois. NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions set forth in this Agreement , District 115 and Kendall County hereby agree as follows: 1. Reciprocal Reporting. As permitted by State law, each party to this Agreement shall, as reasonably able, share information pertaining to any activity or suspected activity that would jeopardize the safe, orderly and violence-free environment of a school, including but not limited to criminal/quasi-criminal activity, gang-related activity, or any fact or reasonable inference drawn from any fact or combination of facts pertaining to any criminal/quasi-criminal activity or gang-related activity or suspected criminal/quasi-criminal or gang-related activity, subject to any limitations imposed by law. Information to be reported under this Agreement may include law enforcement records maintained by the City that relate to a minor who has been arrested or taken into custody before his or her 18th birthday in accordance with Section 1-7(A) of the Juvenile Court Act . The protocol for reciprocal reporting as adopted by District 115 and incorporated herein by reference is attached hereto as Exhibit “A”. The parties to this Agreement will cooperate to review and periodically amend the protocol, to reflect changes in any applicable law(s) or to better meet the needs of the parties related to the issues in this Agreement. Any amendment to the protocol shall be in writing and executed by both parties. 2. Term and Termination. This Agreement shall commence on the date set forth in Paragraph 14 and shall continue in full force and effect until November 30th, 2022 or until terminated by either party in accordance with the terms set forth in this Agreement. Either party may terminate this Agreement at any time and for any or no reason by providing the other party with at least thirty (30) days’ prior written notice of such termination. In addition, the parties may terminate this Agreement by written mutual consent and agreement at any time and for any or no reason. In the event of a material breach by the other party, a party may terminate this Agreement upon seven (7) days’ written notice to the other party. 3. Notices. All notices concerning this Agreement shall be in writing and addressed to the other Party as follows: If to the City: United City of Yorkville 3 Attn: Chief of Police 804 Game Farm Road Yorkville, Illinois 60560 If to District 115: Yorkville Community Unit School District #115 Attn: Superintendent 602 Center Parkway #A Yorkville, Illinois 60560 Facsimile: (630)-553-4398 Unless otherwise pro vided herein, notices shall be hand delivered, or sent by registered or certified U.S. mail postage prepaid, by commercial overnight delivery service, or transmitted by facsimile or email (that has been confirmed as received by the other Party). A Party may change its designated recipient or address for notification purposes by giving the other Party written notice of the new designated recipient or business address. 4. Time of Essence. Time is of the essence and all provisions of this Agreement herein relating thereto shall be strictly construed. 5. Preambles and Exhibits. The preambles and Exhibit to this Agreement (including mutually agreed upon revisions thereto) are hereby incorporated as if set forth fully herein. 6. Captions. The captions of this Agreement are for convenience only and are not to be construed as part of the Agreement and shall not be construed as defining or limiting in any way the scope or intent of the provisions hereof. 7. Entire Agreement . This Agreement sets forth all of the covenants, conditions and promises between the parties, represents the entire agreement between the parties, and will supersede all previous communications or understandings whether oral or written. 8. Amendments Must be in Writing. The covenants, terms or conditions of this Agreement to be kept and performed by either Party, shall not be altered, waived, modified or abandoned except by a written instrument, duly signed, acknowledged and delivered by authorized representatives of District 115 and the City. 9. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remaining terms and provisions of this Agreement shall not be affected thereby, but each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 10. No Assignment and Successors. No party may assign any rights or duties under this Agreement without the prior written consent of the other party. This Agreement shall be binding upon the successors of the parties’ respective governing boards. 11. Governing Law. This Agreement shall be construed and governed by the laws of the State of Illinois. The parties agrees that the venue for any legal proceedings between them regarding or relating to this Agreement shall be the Circuit Court of Kendall County, Illinois, Twenty-Third Judicial Circuit, State of Illinois. 4 12. Compliance with Laws. The City and District 115 shall at all times observe and comply with the laws, ordinances, regulations and codes of the Federal, State, County and other local government agencies which may in any manner affect the performance of this Agreement. In the event one Party has a good faith belief that the other Party may be in violation of any law or ordinance or any portion of this Agreement, the non-breaching Party shall notify the other of the facts and circumstances that caused the good faith belief to exist so that the matter can be cured or discussed as appropriate. 13. Counterparts. This Agreement may be executed in counterparts, each of which shall constitute an original, but together shall constitute one and the same Agreement. 14. Effective Date. This Agreement shall be deemed dated and become effective on the date the last of the parties’ sign, as set forth below, the signature of their duly aut horized representative. 15. Confidentiality. Any and all information received by District 115 as a result of this Agreement shall be kept confidential by District 115 to the extent permitted by law and shall not be further disclosed without the City’s consent. Except with District 115’s consent, in accordance with the Illinois School Student Records Act and the regulations implementing the federal Family Educational Rights and Privacy Act (34 C.F.R. 99), any and all information constituting student records or education records under those laws that is received by the City as a result of this Agreement shall be kept confidential by the City and shall not be disclosed by the City to another party, except as provided under state and federal law, without the prior written consent of the parent of the student (or consent of the student if he or she has assumed rights under the law). IN WITNESS WHEREOF, authorized representatives of District 115 and the City have executed this Agreement as of the day and year first above written. UNITED CITY OF YORKVILLE By: ________________________ Title: _______________________ Date: ______________________ BOARD OF EDUCATION OF YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT #115 By: _________________________________ President, Board of Education Date: ________________________________ By: _________________________________ Secretary, Board of Education Date: ________________________________ 611988_3 EXHIBIT A GUIDELINES FOR RECIPROCAL REPORTING AND COOPERATION BETWEEN YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT 115 AND THE UNITED CITY OF YORKVILLE Yorkville Community Unit School District 115 (the “School District”) and the United City of Yorkville through its Police Department (the “Police Department”), pursuant to Section 1 -7(A)(8) of the Juvenile Court Act, Sections 10-20.14 and 22-20 of the Illinois School Code and Section 10/6(a)(6.5) of the Illinois School Student Records Act, agree to and hereby establish guidelines for a reciprocal reporting system between the Police Department as the local law enforcement agency and the School District regarding criminal offenses committed by students. The following guidelines are intended to meet the requirements of the Juvenile Court Act, the federal Family and Educational Rights and Privacy Act, the Illinois School Student Records Act and Sections 10- 20.14 and 22-20 of the Illinois School Code, to reduce juvenile crime, and to increase school safety by promoting the exchange of appropriate information between the police and school officials. To the extent that any provision of these guidelines may conflict with any provision of law, as may be amended from time to time, the applicable law shall govern. I. General Protocol A. Each party to this Agreement shall designate one or more persons (the “School Officials” as designated by the School District and the “Police Officials” as designated by the Police Department) who shall transmit information and receive information from the designees of each agency and have primary responsibility for implementing these guidelines. B. Unless a certain type of communication is required by law to be in writing, information may be communicated verbally among the School Officials and the Police Officials at any time deemed necessary by the Officials. C. Unless a certain type of communicatio n is required by law to be in writing, information may also be verbally communicated among the School Officials and the Police Officials during meetings called for that purpose; such meetings may be held according to a schedule or may be called by any of t he Officials on an as needed basis with reasonable notice. D. Information in written form may be transmitted among the School Officials and the Police Officials by any agreed-upon secure method, including without limitation United States mail, hand deliver y, email correspondence or facsimile; such sharing of written information may be according to an agreed-upon schedule, or on an as- needed basis, or as required by law. -2- II. Reporting of Student Criminal Activity A. By the School District to Polic e Officials 1. School Officials may promptly report to the Police Officials, and shall promptly report to the Police Officials as required by law, the activity of students who reside and/or attend school in the United City of Yorkville that involves or is suspected to involve: a. Criminal gang activity; b. Weapons such as guns and knives, explosives, impact devices or any item used as a weapon; c. Sale of drugs or other intoxicants; d. Possession of illegal drugs or other intoxicants; e. Fights or other violent activity which might reasonably carry over into the community; f. Abuse, neglect, lock-out and runaway situations; g. Acts of vandalism; h. Other activities involving students which threaten the safety of students or community members on or off school property; or i. Any state or federal crime occurring, or which has occurred on school property or at a school event which might reasonably carry over into the community. 2. Upon receiving notification that a person with a firearm has been observed on school property, School Officials will immediately notify the Police Officials. Upon receiving notification of verified incidents involving drugs on school grounds or on any school-related conveyance, a battery that has occurred against school personnel and/or incidents of intimidation reported by any student or personnel, the School District is responsible for notifying the Police Department without de lay. (105 ILCS 5/10-21.7, 27.1A, and 27.1B; 105 ILCS 127). -3- 3. When the activity or conduct of a School District student constitutes an imminent threat to the safety of students or community members or the student, or where information regarding the activity or conduct of a School District student may assist in the protection or safety of School District students or community members, information regarding such student's activity will be disclosed to the Police Department as soon as possible, provided however if such information becomes part of the student's school record under the provisions of the Illinois School Student Records Act, 105 ILCS 10/1 et seq., the School District will not disclose the information from the student's school records to the Police Department without specific written consent of the student's parent/guardian (or the student if age 18 or older), by an order of a court of proper jurisdiction, or as otherwise permitted by law (23 Ill. Admin. Code 375.60). 4. Where information regarding a School District student does not constitute an imminent threat to the safety of School District students or community members, is deemed to be minor and unlikely to assist in the protection or safety of School District students or community members, or becomes part of the student’s school record under the provisions of the Illinois School Student Records Act (the “Act”), 105 ILCS 10/1 et seq., the School District shall not disclose the information to the Police Department absent the specific written consent of the student’s parent/guardian (or the student if age 18 or older), by an order of a court of proper jurisdiction or as otherwise permitted by the Act. 5. In accordance with Section 10/6(a)(6.5) of the Illinois School Student Records Act, and consistent with Section III.C. of these Guidelines, the School District may release school student records or information to juvenile authorities when necessary for the discharge of their official duties upon a request for information prior to adjudication of the student and if certified in writing that the information will not be disclosed to any other party except as provided under law or order of court. “Juvenile authorities” include probation officers for the student authorized by the judge hearing the case, law enforcement officers and prosecutors, and others as defined in Section 10/6(a)(6.5). B. By Police Officials to the School District 1. Police Officials will report to School Officials the same type of information referenced in Section A above, within the same time frames, where the activity by students or others might reasonably carry over onto school grounds or school activities. 2. As provided by Section 1-7(A)(8) of the Juvenile Court Act, Police Officials will report to School Officials within the time frames referenced -4- in Section A above and disclose the law enforcement records of a minor enrolled in one of the School District’s schoo ls who has been taken into custody or arrested for any of the following offenses or suspected offenses: a. Any violation of Article 24 of the Criminal Code; b. A violation of the Illinois Controlled Substances Act; c. A violation of the Cannabis Control Act; d. A forcible felony as defined in Section 2-8 of the Criminal Code, including murder, criminal sexual assault, robbery, burglary, arson, kidnapping, aggravated battery resulting in great bodily harm or permanent disability or disfigurement, and any other felony that involves the use or threat of physical force or violence; e. A violation of the Methamphetamine Control and Community Protection Act; f. A violation of Section 1-2 of the Harassing and Obscene Communications Act. g. A violation of the Hazing Act; or h. A violation of Section 12-1, 12-2, 12-3, 12-3.05, 12-3.1, 12-3.2, 12- 3.4, 12-3.5, 12-5, 12-7.3, 12-7.4, 12-7.5, 25-1 or 25-5 of the Criminal Code. 3. As required by Section 22-20 of the Illinois School Code, Police Officials shall report to School Officials whenever a student enrolled in one of the School District’s schools is detained for proceedings under the Juvenile Court Act or for any criminal offense or any violation of a municipal or County ordinance. The report shall include the basis for the det ention, the circumstances surrounding the events which led to the student’s detention, and the status of the proceedings. Police Officials shall periodically update the report as significant stages of the proceedings occur in order to notify School Officials of developments and the disposition of the matter. All such reports shall be kept in a secure location separate from the student’s official school record and shall be used by School Officials solely to aid in the proper rehabilitation of the student and to protect the safety of students and employees in the schools. 4. In administering Section 22-20 of the School Code and these guidelines, law enforcement officials shall report conduct involving vandalism, violence, gangs, weapons, drugs, alcohol, runa ways, family disputes, -5- abuse, any other offense as required by law, or an appearance in court as a juvenile or an adult for any other offense other than minor traffic offenses. Police Officials will share information with School Officials where student misconduct outside of school is likely to be carried into school or school activities or have a significant impact on the safety and wellbeing of students, staff, and community members associated with the schools. 5. Under these guidelines, Police Officials shall provide School Officials with the same information regarding suspected criminal offenses committed by students of any age as is reported for students included in the scope of the Juvenile Court Act, as may be amended from time to time. III. Confidentiality and Records A. Content of Criminal Activity Information. All criminal activity information shall include the names of all involved persons, including District students and minors, except in cases where the name of the victim is protected under the Rights of Crime Victims and Witnesses Act, 725 ILCS 120/1, et seq., as amended, or other applicable law. B. Confidentiality of Law Enforcement Records and Criminal Activity Information. Any law enforcement records subject to disclosure under these guidelines shall not be disclosed or made available in any form to any person or agency other than as set forth in these guidelines or as authorized by law. Police Officials and School Officials shall develop procedures to ensure such nondisclosure of criminal activity information, except as may be authorized by law or set forth in these guidelines. Such procedures shall be designed to also ensure that any criminal activity information is not available to other employees, or any persons other than as authorized by these guidelines or by law. C. Law Enforcement Records to Be Kept Separate from School Student Records. The information derived from the law enforcement records shall be kept separate from and shall not become a part of the official school record of that student and shall not be a public record. The information shall be used solely by the appropriate School Official(s) whom the school has determined to have a legitimate educational or safety interest to aid in the proper rehabilitation of the child and to protect the safety of students and employees in the school. If the designated Police Officials and School Officials deem it to be in the best interest of the student, the student may be referred to in-school or community based social services if those services are available. D. Current Investigations: Any information provided to appropriate School Officials whom the School District has determined to have a legitimate educational or safety interest by local law enforcement officials about a minor who is the subject of a current police investigation that is directly related to school safety shall consist of -6- oral information only, and not written law enforcement records, and shall be used solely by the appropriate School Official(s) to protect the safety of students and employees in the school and aid in the proper rehabilitation of the child. The information derived orally from Police Officials, if reduced to writing, shall be kept separate from and shall not become a part of the official school record of the minor and shall not be a public record unless required by law. This limitation on the use of information a bout a minor who is the subject of a current police investigation shall in no way limit the use of this information by prosecutors in pursuing criminal charges arising out of the information disclosed during a police investigation of the minor. For purposes of this paragraph, "investigation" means an official systematic inquiry by a law enforcement agency into actual or suspected criminal activity. E. Confidentiality of Sex Offense Victim Information. Information identifying victims and alleged victims of sex offenses shall not be disclosed under any circumstances. Nothing shall prohibit the victim or alleged victim of any sex offense from voluntarily disclosing his or her identity. If the student is a victim of aggravated battery, battery, attempted first degree murder, or other non-sexual violent offense, the identity of the victim may be disclosed to appropriate school officials, for the purpose of preventing foreseeable future violence involving minors, by a local law enforcement agency pursuant to an agr eement established between the School District and a local law enforcement agency subject to the approval by the presiding judge of the juvenile. F. Illinois School Student Records Act . This Section III and these guidelines are intended to satisfy Section 6(a)(6.5) of the Illinois School Student Records Act, 105 ILCS 10/6(a)(6.5), which authorizes a school district to release information to law enforcement officers and other juvenile authorities as defined in Section 6(a)(6.5) when necessary for the discharge of their official duties prior to adjudication of the student and upon written certification that the information disclosed by the school will not be disclosed to any other party, except as provided by law or order of court. The Police Department hereby certifies that it shall take all reasonable steps to not further disclose any school student records it receives from the School District to any other party, except as provided by law or order of court. G. School Resource Officer Records. School Officials shall follow State and Federal laws regarding student records. Consistent with Section 10/2(d) of the Illinois School Student Records Act, reports of Police Officials working in a school shall be deemed the reports of a law enforcement professional and shall not be considered a student record. 105 ILCS 10/2(d). For purposes of the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), Police Officials designated to work with the School District pursuant to these guidelines shall be considered a law enforcement unit of the school such that the records created by -7- Police Officials for the purpose of law enforcement shall not be considered educational records. IV. Miscellaneous A. Term; Cancellation. These Guidelines shall remain in full force and effect until cancelled by one or both parties. Either party may cancel this Agreement for any reason on 30 days written notice to the other party. B. Notification. Any and all notices required hereunder shall be in writing and shall be given by depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested addressed to the following: To the School District: Superintendent Timothy Shimp, 602 Center Parkway Unit A, Yorkville, IL 60560. To the Police Department : Attn: Chief of Police, 804 Game Farm Road, Yorkville, Illinois 60560. C. Amendment. These Guidelines may only be modified if agreed to in writing by both part ies. D. Severability. If any provision of these Guidelines shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enf orceable. If a court finds that any provision of these Guidelines are invalid or unenforceable, but that by limiting such provision it becomes valid and enforceable, then such provision shall be deemed to be written, construed and enforced as so limited. E. Applicability. Nothing in this Agreement is intended to limit or restrict the duty and authority of any school personnel to request police services for disturbances or other emergencies occurring in or around any of its school building, nor is it intended to limit or restrict the duty or ability of any person attending or employed by the School District to provide information or otherwise cooperate in law enforcement investigations, including but not limited to providing witness statements and testimony, nor is it intended to limit or restrict the ability of the Police Department to cooperate and communicate with the School District when confidential law enforcement records are not involved. [SIGNATURE PAGE TO FOLLOW] -8- IN WITNESS WHEREOF, authorized representatives of School District and the City have executed this Agreement as of the dates shown below. UNITED CITY OF YORKVILLE By: ________________________ Title: _______________________ Date: ______________________ BOARD OF EDUCATION OF YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT #115 By: _________________________________ President, Board of Education Date: ________________________________ By: _________________________________ Secretary, Board of Education Date: ________________________________ 612051_3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number CC 2020-50 Regulation of Pedestrian & Vehicular Traffic on Private Property Public Safety Committee – July 2, 2020 N/A Majority Approval James Jensen Police Name Department Regulation of Stopping, Standing & Parking on private property. Summary Consideration of an ordinance granting the Mayor the ability to enter into an agreement for public enforcement of Stopping, Standing and Parking on private, commercial properties. Background During the past few weeks, City staff has had several discussions with neighboring municipalities and private property owners about various issues with policing on commercial and private property. These conversations usually are about enforcement of Stopping, Standing, Parking on commercial and private property (i.e. fire lane violations, handicapped parking violations, etc.). While this was previously approved back in 2009 by the previous board, the authority to enter into the agreement was never codified and no agreements were ever entered into between the City and any private property owner. Lynn Dubajic has had conversation with area business owners who have shown support for such an ordinance, however would not commit to signing the ordinance without first reviewing the document. The attached ordinance (Exhibit A) allows the Mayor to enter into a voluntary agreement with commercial and private property owners to enforce stopping, standing, parking violations. The authority to allow this is vested in the Illinois Vehicle Code (625 ILCS 5/11-209: “Powers of municipalities and counties – contract with school boards, hospitals, churches, condominium complex unit owner’s associations, and commercial and industrial facility, shopping center and apartment complex owners for regulation of traffic”). Pursuant to the Illinois Vehicle Code (625 ILCS 5/11-209) the Yorkville Police Department would enforce regulations regarding parking, safety zones, stop signs, time limits, pedestrian traffic, roadway crossings, designated ingress and egress routes, loading zones, disability parking, fire lanes, reservation of use by certain classes and all other regulations and limitations as legally imposed by the owner upon parking areas serving such properties. The owner of such property is responsible for posting all such parking regulations, restrictions, limitations to include pavement markings at no cost to the City. In order to enforce stopping, standing, parking on private, commercial properties, the property owner would have to enter into a voluntary agreement with the City (Exhibit B). Based on early conversations with private and commercial property owners, most are interested in entering into such an agreement. This agreement is completely voluntary, and the City would not demand that every private, commercial property owner enter into such an agreement. Recommendation Staff recommends approval of the ordinance and the form of agreement. Attachments Attachment A: Draft Ordinance; Stopping, Standing Parking on Commercial Properties Attachment B: Enforcement Agreement Regulating Stopping, Standing Parking on Commercial Properties Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: July 2, 2020 Subject: Pedestrian & Vehicular Traffic on Private Property Ordinance No. 2020-____ Page 1 Ordinance No. 2020-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENTS TO REGULATE STOPPING, STANDING, PARKINGON COMMERCIAL PROPERTIES WHEREAS, the United City of Yorkville, Kendall County, Illinois ( the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, Section 11-209 the Illinois Motor Vehicle Code (625 ILCS 5/1-100 et. seq.) empowers the corporate authorities of any municipality to enter into agreements with the owners of any commercial and industrial facility or shopping center, within the limits of the municipality or outside the limits of the municipality, to regulate the parking of automobiles and pedestrian traffic within the parking area of such properties; and, WHEREAS, it has been determined that it would be in the best interests of the commercial and industrial property owners, by written agreement, to authorize the Yorkville Police Department to enforce all regulations, restrictions and limitations on the use of the parking area serving such commercial or industrial facility in order to provide for the convenience and safety of the public and the protection of the businesses operating within the City as herein after provided. NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that Title 5 of the Yorkville City Code is hereby amended by adding the following: Ordinance No. 2020-____ Page 2 “CHAPTER 7. REGULATION OF PARKING AREAS Section 5-7-1. Authority. Pursuant to Section 11-209 of the Illinois Motor Vehicle Code, the Mayor or his or her designee is hereby authorized to enter into a written agreement with the owners of any commercial property, industrial property or shopping center authorizing the Yorkville Police Department to enforce regulations regarding parking, safety zones, stop signs, time limits, pedestrian traffic, roadway crossings, designated ingress and egress routes, loading zones, disability parking, fire lanes, reservation of use by certain classes and all other regulations and limitations as legally imposed by the owner upon parking areas serving such properties. Section 5-7-2. Owner’s Responsibility. A. The owner of the parking area subject to the agreement shall post all parking regulations, restrictions, limitations, including pavement markings and regulations pertaining to pedestrian traffic, as necessary, to give notice to all users of the parking area. All signage must be clearly posted, remain unobstructed and be visible to the public. B. The owner of the parking area to be protected shall be responsible for the cost of any and all signage and pavement markings required to give the public sufficient notice of all regulations restrictions and limitations to be enforced at the parking area serving the commercial property, industrial property or shopping center. Section 5-7-3. Term. The agreement shall not be for a term in excess of three (3) years and shall be subject to termination by either party at any time during the term thereof. Section 5-7-4. Agreement on File with City Clerk. A copy of any executed agreement shall be filed with the City Clerk.” This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Ordinance No. 2020-____ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2020. KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk 1 AGREEMENT AUTHORIZING THE UNITED CITY OF YORKVILLE POLICE DEPARTMENT TO REGULATE STOPPING, STANDING AND PARKING ON PRIVATE PROPERTY THIS VOLUNTARY AGREEMENT (“Agreement”), by and between the United City of Yorkville, Kendall County, Illinois, an Illinois municipal corporation (“City”), and __________________________ (the “Owner”) of the commercial property commonly known as ______________________, Yorkville, Illinois (the “Property”), dated this _____ day of _________________, 2020. WITNESSETH: WHEREAS, the Owner owns and controls the Property and desires to enter into this Agreement authorizing the Yorkville Police Department to regulate and enforce the improper parking of motor vehicles; the regulation of pedestrian and motor vehicle traffic; and, the use of the parking area at the Property; and, WHEREAS, the City is authorized to enter into this Agreement pursuant to 625 ILCS 5/11-209 and voluntarily agrees to enter into this Agreement to assist owners of industrial property, commercial property and shopping centers with the use of the parking area serving the property, pursuant to the terms and conditions hereinafter set forth. NOW, THEREFORE, the parties agree as follows: 1. This Agreement is intended to cover and regulate the private roadways and parking area serving the Property as depicted on Exhibit A attached hereto. 2. The Owner authorizes the Yorkville Police Department to enforce regulations regarding parking, safety zones, stop signs, time limits, pedestrian traffic, roadway crossings, designated ingress and egress routes, loading zones, disability parking, fire lanes, reservation of parking spaces for use by certain classes and all other regulations and limitations as legally imposed by the Owner upon parking areas serving the Property, as approved by the Yorkville Police Department. 3. The Yorkville Police Department agrees to enforce all such posted regulations, restrictions and limitations without expense to the Owner. The Owner consents to the issuance of citations for violations of all approved regulations, restrictions and limitations occurring on the parking area serving the Property. 4. The Owner agrees to erect, post and maintain all necessary signs, and provide for all necessary pavement markings, at its own cost and expense, for regulating the use of the parking area and private roadway serving the Property, as is necessary to inform the public of such regulations, restrictions and limitations in the parking area. All signage must be clearly posted, remain unobstructed and be visible to the public. 2 5. It shall be the responsibility of Owner to notify the Yorkville Police Department of any changes in ownership of or the managing agent for the Property. Said notice shall be given to the Yorkville Police Department within ten (10) days of any such change. 6. This Agreement shall commence on the date hereof and terminate on the third anniversary, unless cancelled at any time upon thirty (30) days’ written notice by either party, in which case the Agreement shall terminate on the thirtieth (30th) day after the notice has been given. This Agreement may be renewed or extended upon the mutual consent of the parties. 7. Owner agrees to indemnify, defend and hold harmless the Yorkville Police Department, the City, its elected officials, officers, employees, and agents from all loss, claim, judgment or liability of any kind, including court costs and attorney’s fees, which arise out of or due to the performance of this Agreement by the Yorkville Police Department. 8. Notices sent under this Agreement shall be sent by certified or registered mail, postage prepaid, or delivered in person and shall be addressed: If to the City: United City of Yorkville City Administrator 800 Game Farm Road Yorkville, Illinois 60560 With a copy to: Yorkville Police Department Chief of Police 804 Game Farm Road Yorkville, Illinois 60560 Kathleen Field Orr City Attorney 2024 Hickory Road, Suite 205 Homewood, Illinois 60430 If to Owner: _____________________________ _____________________________ _____________________________ 9. After execution of this Agreement, a copy shall be recorded with the City Clerk. 3 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this _____ day of _________________________, 2020. United City of Yorkville, Kendall County, Illinois a municipal corporation By: _________________________________________ Mayor Attest: _______________________________ City Clerk _________________________________________ [Owner Name] By: _________________________________________ Owner Attest: __________________________________ Secretary Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PS 2020-14 Neighbors by Ring Doorbell Program Public Safety Committee – July 2, 2020 N/A None None James Jensen Police Name Department Discussion supporting Yorkville Police Department involvement and participation in the Neighbors by Ring program. Summary Currently, as part of the police department investigative efforts, Officers conduct neighborhood or business district “canvases” to attempt to obtain information to assist in furthering our investigation of criminal acts. A canvass is an activity in which the Officer goes door to door in the area where a crime occurred and asks citizens if they witnessed any of the act(s) or suspects and if they might have video surveillance footage of the criminal act or suspects. Information obtained during a canvass by the police department is received from citizens voluntarily. This type of investigative procedure is a long- standing practice in law enforcement around the world. The Yorkville Police Department strives to find more effective and efficient methods to investigate criminal or suspicious activities while staying within our legal bounds of citizens constitutional rights. Through networking with other police agencies, our department learned of program that is offered by Neighbors by Ring which allows Officers to conduct a canvas using a web-based application. The Neighbors by Ring application is a free program offered by a company that produces home surveillance cameras. Background While vetting this web-based application, we determined that this program allows citizens, if they so choose, to download the application on to their device (cell phone, tablet, iPad or other portable device) from Neighbors by Ring and sign up as a registered participant at no cost to the City or resident. A registered participant then has the ability to voluntarily share video related information from their own cameras on their property with other registered users including the police department through the Neighbors by Ring application. It is completely voluntary to sign up and participate in the program and the registered participant controls if they share information and what information they share from their cameras. The police department cannot access participants cameras or their video footage through the Neighbors by Ring application or program. The Neighbors by Ring program does not require a specific camera system to be used in order to participate in the program. How does this program help the police department? The Neighbors by Ring program is the equivalent to a “canvass” as described above. The police department, through a Ring Acknowledgement Form (Exhibit A), would have the ability to ask users for assistance in the form of information and video footage via the Neighbors by Ring application. Registered participants would then decide if they have information to share and also decide if they want to share the information. This program request would be in addition to a traditional canvas of an area where a criminal activity occurred. In order to participate, the Yorkville Police Department would need to complete the Ring Acknowledgement Form (Exhibit A) to participate in their free program. This will assist in the investigation of suspicious and criminal activity in the City of Yorkville. This program will create an additional partnership with our community stakeholders with the intent and interest in public safety and crime prevention & apprehension. Please refer to the Neighbors for Law Enforcement Informational Sheet (Exhibit B) for specific details regarding this program and helpful resources such as frequently asked questions. Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: July 2, 2020 Subject: Neighbors by Ring Doorbell Program Recommendation Staff recommends the approval to sign the Ring Acknowledgement Form and participate in the Neighbors by Ring program. UPDATE: Since our last Public Safety meeting we learned that a Resolution was not needed to sign up for this program. I spoke with City Attorney Orr regarding the Ring Acknowledgement form. Attorney Orr confirmed that a Resolution was not needed to participate in this program. Because a resolution was not needed this topic was not brought to City Council for discussion. My question to the Public Safety Committee is whether or not you would like to bring this to the full city council for discussion? Attachments Exhibit A: Ring Acknowledgement Form Exhibit B: Neighbors for Law Enforcement Informational Sheet Acknowledgement Form Agency Address Phone Number Neighbors by Ring is a free app designed to help community members connect and stay informed about what’s going on around them – whether they own a Ring device or not. Public agencies use Neighbors to share important crime and safety information with residents, and work with their communities to help make neighborhoods safer. With Neighbors, public agencies may: •Connect with The Community - Public agency personnel can comment on Neighbors app posts within their jurisdiction as an identiﬁed public agency user. •Provide Updates from Official Sources - Public agency personnel can post official updates to help their community stay informed about incidents that may impact residents. •Work Together - Users have the option to provide helpful information if public agencies seek assistance with an investigation. This process has been designed to ensure that no user information is shared with the public agency unless the user chooses to share such information, including whether the user re- ceived a notiﬁcation or opted-out of all future notiﬁcations. Please read and acknowledge your understanding of the following: ƞ There is no cost associated with joining or using Neighbors. ƞ No endorsement or promotion of Ring products or services is required. There is no obligation toǓ participate in any other Ring program. ƞ Ring will provide training and ongoing support to agency’s Public Information Officer (or equivalent),Ǔ Investigative Coordinator and Community Engagement Coordinator, and others as deemed appropriate. ƞ Ring will publicly announce your participation in Neighbors by sending an in-app announcement andǓ adding your agency’s name to Ring’s publicly available Active Agency Map, which lists all public safetyǓ agencies that have joined Neighbors. ƞ Agency will maintain appropriate user access control to Neighbors for its personnel and will useǓ Neighbors only for legitimate public safety purposes. DateAuthorized Signature Printed Name Title Veriﬁcation Code (Required) Neighbors for Law Enforcement The Neighbors App by Ring is a free app designed to help community members connect and stay informed about what’s going on around them – whether they own a Ring device or not. Local police uses Neighbors to share important crime and safety information with residents, and work with their communities to make neighborhoods safer. Ring is proud to work with local police across the country, through the Neighbors app, to help open the lines of communication between local police and the communities they serve. Ring believes when communities and law enforcement work together, safer neighborhoods can become a reality. How Law Enforcement Uses Neighbors Connect With The Community Through clearly identified posts denoting their role, local police officers can view and comment on public Neighbors app posts within their jurisdiction to connect with and help members of the community. Updates From Official Sources Local police can post official updates to help their community to stay informed about issues that may potentially affect residents. Work Together Users have the option to provide helpful information if local police ask for assistance with an investigation. Users can choose whether to share videos, or opt out of future requests. This process has been designed to ensure that no user information is shared with local police unless the user chooses to do so, including whether or not they received a request. How User Privacy Is Protected No Access to Devices Local police are never given access to users’ cameras or devices through Neighbors or Ring. No Device Locations The Neighbors Portal does not provide local police with the addresses at which any devices are located without a user’s express consent. No User Account Information Users are identified in the Neighbors app posts/comments only as “Neighbor #”. Local police see the same information on Neighbors as regular users and do not receive additional information about the post, the user posting or commenting. No Direct Access to Users Local police can use Neighbors to ask their community for assistance with an investigation. When they do so, users retain absolute control to determine whether they may have potentially relevant videos, whether or not they elect to share any videos, or opt out of future requests. Local police cannot see how many Ring users received a request, who declined to share, or which users opted-out of future requests. Helpful Resources Map of Active Police Departments on the Neighbors App Building Better Communities Together (Blog) Neighbors App Website Video Request FAQ Police FAQ Learn more about the Neighbors app here. For media inquiries, contact media@ring.com.