Public Works Notice - Remote Meeting Attendance 2020 06-16-20
NOTICE
PUBLIC WORKS COMMITTEE MEETING
Tuesday, June 16, 2020
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Remote Meeting Attendance Instructions for the
Public Works Committee Meeting to be held on June 16, 2020 at 6:00 p.m.
In accordance with the Governor’s Executive Order 2020-07, which was extended by Executive Orders 2020-33
and 2020-39, the United City of Yorkville is encouraging social distancing by allowing remote attendance to the
Public Works Committee meeting to be held on Tuesday, June 16, 2020 at 6:00 p.m. Instructions for joining
the meeting are listed below.
City of Yorkville is inviting you to a scheduled Zoom meeting.
Topic: Yorkville Public Works Committee meeting - June 16, 2020 - 6pm
Time: Jun 16, 2020 06:00 PM Central Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/84533676090?pwd=VXZTTGhlTXlsZnpyRldFcUpYOUZKUT09
Meeting ID: 845 3367 6090
Password: YorkPW616
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Meeting ID: 845 3367 6090
Password: 516309
Find your local number: https://us02web.zoom.us/u/kqpngFFfC
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Public Participation Rules and Procedures
The City of Yorkville is committed to fostering convenient and accessible opportunities for public input at all
public meetings during the State of Emergency. Therefore, temporary procedures for public participation at
the upcoming May 12, 2020 Council meeting and all other Yorkville, Boards and Committee meetings not duly
canceled are hereby implemented. In lieu of in person attendance and verbal public comments at a City
meeting, members of the public may submit written comments and/or participate remotely.
SUBMIT WRITTEN COMMENTS
After publication of the agenda on the City’s website https://www.yorkville.il.us/520/Agendas‐Minutes‐
Packets, written comments may be emailed to LPickering@yorkville.il.us. Written comments will be
distributed to all members of the City Council after they are submitted. To be most effective and to give City
Council members ample time to review comments, we strongly recommend that comments are emailed no
less than 24 hours in advance of the meeting. We recommend that written comments include the words
“WRITTEN COMMENT” in the title of the email, at minimum. The title of the email may also include any other
normal email title as you see fit (e.g. WRITTEN COMMENT – Caledonia subdivision playground plans). Further,
we recommend but do not require the following to be included in the body of the email:
• The meeting type and date of the meeting you would like the written comments to be entered into
the public record (e.g. Yorkville City Council meeting, April 28, 2020)
• Your name and any other identifying information you wish to convey to the public body (e.g. John
Doe, resident of Caledonia subdivision)
• The title of the agenda item for which you are submitting comments, if applicable (e.g. Mayor’s
Report #2, Caledonia subdivision playground plans)
o If written comments are being submitted about general City concerns, and not specifically
about a meeting agenda item, we recommend simply stating “This comment is being
submitted as a general comment, and not to address an agenda item” or similar.
• Your concerns and feedback about the agenda item or general issue
The entire content of your written comments will be subject to public release, and comments kept to under
500 words will be read aloud at the meeting. Written comments longer than 500 words may be read partially,
summarized, or be subject to publication after the meeting. The City of Yorkville will be under no obligation to
redact any information.
PARTICIPATE REMOTELY:
The City publishes a remote participation meeting link for every City meeting
https://www.yorkville.il.us/520/Agendas‐Minutes‐Packets. Each meeting generally has a phone number for
audio call‐in, or a video meeting link. Residents who attend the meeting via phone or computer through the
methods above, may speak during the Citizen Comments sections of each meeting agenda. Typically, the City
has a citizen comments section towards the beginning of every meeting, where citizens may speak only about
topics or items that are on the meeting agenda. During this section of the agenda, the Mayor will give a brief
introduction of the agenda section and then will call on individual citizens who have pre‐registered to speak on
an agenda item. The Mayor will call on each citizen on the pre‐registered list, and then will ask if any un‐
registered meeting attendees would like to speak on an agenda item. Unregistered attendees may verbally or
through the video system chat function indicate they wish to speak. The Mayor will then call on un‐registered
attendees to speak. may then speak in an order topic and will ask any citizens to speak on topics that are on
that evening’s meeting agenda. At the tail‐end of the meeting, the same process of citizen comments from
pre‐registered and un‐registered attendees will take place, except citizens may speak about any City topic they
wish.
To pre‐register for citizen comments at the meeting, please send an email before 1:00 p.m. on the day of the
meeting to LPickering@yorkville.il.us with:
1) Your name
2) The date of the meeting
3) The title of the agenda item you will speak about; if no agenda item, simply state “General Concern”
If you have pre‐registered, the Mayor will call your name during the citizen comment section of the agenda.
You may then speak. All participants, whether pre‐registered or unregistered should keep their comments
under 3 minutes in length, and we ask that you avoid repetitive comments. Participants will not be allowed to
give his or her allotted minutes to another participant to increase that person's allotted time.
Conduct and comments injurious to the harmony of the public body or comments that engage in a debate or
makes direct threats or personal attacks or be uncivil or abusive will be called to order by the Mayor and the
interaction may be disconnected if said comments persist.