Library Board Minutes 2020 06-08-20Page 1 of 4
APPROVED 7/13/20
Yorkville Public Library
Board of Trustees
Monday, June 8, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Library Board of Trustees meeting was held in accordance with Governor Pritzker's Executive
Order 2020-07 extended by Orders 2020-33 and 2020-39. These Orders allow remote attendance to
encourage social distancing due to the current Covid-19 pandemic.
The Board of Trustees meeting was called to order at 7:10pm by President Darren Crawford, roll was
called and a quorum was established. All meeting participants attended remotely.
Roll Call: Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Julie Brendich-yes, Darren
Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes.
Absent: Susan Chacon
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski-Goist, Director of Adult Services
Shelley Augustine, Library Liaison/Alderman Daniel Transier
Recognition of Visitors: President Crawford recognized the library staff and guests.
Amendments to the Agenda: Mr. Walter asked to move the New Business Board Nominations to the
end of the meeting.
Minutes: February 24, 2020, May 11, 2020, June 1, 2020
President Crawford moved to approve the minutes as presented, seconded by Mr. Walter. Minutes
approved were: February 24th Finance Committee, May 11th Library Board of Trustees, June 1st
Special Library Board of Trustees.
Roll call: Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes, Garcia-yes,
Hedman-yes. Carried 7-0.
Correspondence:
Employee Joan Knutson thanked the Board for paying staff during the library closure and the caution
shown by the library during the pandemic. Also, a notice was received from the Secretary of State
confirming a per capita grant award in the amount of $21,151.25. Due to Covid-19, funds will be
delayed and libraries will be allowed extra time to spend the money.
Public Comment: None
Staff Comment: None
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Report of the Treasurer:
Financial Statement
President Crawford briefly reviewed the report and asked about the expense for the Breakout Education
Kit. It is a children's program and the cost was absorbed by the Friends.
Payment of Bills
It was moved and seconded by Trustees Walter and Garcia, respectively, to pay the bills as follows:
$19,685.99 Accounts Payable
$58,963.11 Payroll
$78,649.10 Total
Roll call: Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-
yes. Carried 7-0.
Report of the Library Director:
Ms. Topper shared the following:
1. Curbside service began last week, thanked Sharyl and her staff and Managers.
2. Curbside service info posted by Shelley on YouTube, also press release in Kendall County Record.
3. Have 4 sneeze guards with total of 9 needed, received gloves, masks and cleaning supplies.
4. Virtual summer reading program started June 1.
5. Had 6 staff resignations for various reasons, an ad will be placed in Record.
6. Working on Illinois Public Library annual report due at end of month, required by state.
7. Staff has requested to postpone ice cream social from September to April.
City Council Liaison: None
Standing Committees:
A Policy Committee meeting was held prior to this meeting regarding a Staff Health Policy which will
be discussed under New Business.
Unfinished Business:
Approve Surge Protector Part
President Crawford showed photos of the surge protectors that need to be replaced. The city will
perform the labor at no cost and the cost of one protector is $1,471.68 and two are needed. Mr.
Crawford made a motion to purchase two and Mr. Walter seconded. Roll call: Forristall-yes, Garcia-
yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes. Carried 7-0.
E-Rate Update & Discussion
Mr. Walter gave an update for this item. The funding has been approved for the internet increase
starting July 1st and for the upgrade of library wireless and network. The money can be spent anytime
after July lst, 2020 and before July 21, 2021 but, the work will not be done until the library re-opens.
Funding will go directly to Comcast and the library will only receive the amount of the difference the
library must pay. Mr. Walter will do a speed test of the modem after the work is done.
New Business:
Manager's Vacation Extension
The Library Director and Managers have requested an extension to the end of the calendar year in
which to use their vacation. Normally it must be used by their anniversary date, but the pandemic has
affected this. A rollover was also discussed, however, Ms. Topper said payouts would be required if an
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employee left. President Crawford made a motion to extend the vacation time by 3 months for each
affected employee and Ms. Garcia seconded.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-
yes. Carried 7-0.
Staff Health Policy
The Policy Committee met prior to this Board meeting to discuss what employees can expect when
they return to work during the Covid-19 pandemic. Pre-shift health screenings are recommended and
additional guidelines are outlined in the proposed Health Policy. President Crawford moved to adopt
the Staff Covid Reactivation Policy/Health Policy and Trustee Garcia seconded. Roll call: Garcia-yes,
Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes. Carried 7-0.
Plans for Reopening
Ms. Topper has a draft plan for re-opening under Phase 4 of the Governor's plan estimated to occur at
the end of June. She suggested re-opening the library on July 6th or 13th which would include limited
hours of operation possibly 12-6 Monday through Friday. She briefed the Board on opening dates for
some other libraries and said none are opening full time hours at this time. She is considering how to
limit a 1-hour stay, 1-hour computer times, to not allow children and disinfecting protocols. Ms.
Iwanski-Goist reported curbside delivery was met with very positive feedback and library staff is
helping to reserve books for patrons who need assistance. RAILS will not start delivering books until
the end of June. Returned books are being quarantined for 7 days. The number of books checked out is
not being limited at this time. A UV lamp/sanitizer was also briefly discussed, but the cost is
prohibitive.
Staff will sanitize their immediate areas throughout the day. Supplies for disinfecting and cleaning have
been purchased and it was suggested hiring someone to wipe down surfaces/handles etc. during the
day. Ms. Topper will consider college/high-school students and past employees. All will be hired
under the Library Clerk description, cross-trained and work up to 19 hours weekly. Members of the
Friends group may also be considered for the greeter position and would provide maturity to handle
situations and enforce mask rules. Ms. Topper said she and the Managers will assume the greeter
position in the first few days. Ms. Rodriguez noted that many students and student groups need
volunteer hours and might be able to help.
Signage will be posted in the window about new rules. Ms. Garcia suggested tape on the floor by
circulation to help with social distancing. Ms. Rodriguez also noted that taxes are due July 15th and
many people use the library to print documents. It was noted that curbside service will continue after
the library opens. Great flexibility will be needed in the employees as things change.
The Board agreed on July 13th as the re-opening date with hours from 12-6. The Managers will work
full shifts. Mr. Hedman suggested a second meeting before the regular July Board meeting to finalize
re-opening details and it was decided to meet via Zoom on July 1 at 7pm for a Special Board meeting.
Nomination of Board Officers
The following is the slate of officers:
President: Darren Crawford & Russ Walter
Vice-President: Theron Garcia
Secretary: Wamecca Rodriguez
Treasurer: Susan Chacon
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A vote will be taken at the regular Board meeting in July and more nominations can be accepted at that
time.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:18pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker