Administration Minutes 2020 06-17-20 Page 1 of 2
APPROVED 7/15/20
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, June 17, 2020 6:00pm
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Note: This meeting was held in accordance with Governor Pritzker's Executive Order
#2020-07, extended by Orders # 2020-33 and 2020-39. These Orders allow remote
attendance to encourage social distancing related to the Covid-19 pandemic.
Committee Members In Attendance:
Chairman Chris Funkhouser-remote
Alderman Jason Peterson-remote
Alderman Joe Plocher-remote
Absent: Alderman Dan Transier
Other City Officials In Attendance:
City Administrator Bart Olson-remote
Assistant City Administrator Erin Willrett-remote
Finance Director Rob Fredrickson-in-person attendance
Others in Attendance:
Tyler Bachman, WSPY-remote
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Minutes for Correction/Approval: May 20, 2020
The minutes were approved as presented.
New Business:
1. ADM 2020-40 Budget Report for May 2020
Administrator Olson presented the budget report which was updated with the various tax
information. He said the taxes were better than expected in spite of the pandemic After
next month's report, the city will have a better idea of the overall FY 2021 budget and if
budget cuts will be needed. He said the food businesses are doing better than expected
since people are staying in town and buying locally in general. He added that loss of jobs
could impact the numbers farther into the year. For information.
Page 2 of 2
2. ADM 2020-41 Treasurer's Report for May 2020
Mr. Fredrickson reported the below revenue figures.
$1,529,011 YTD Revenues
$1,763,918 YTD Expenses
He added that final numbers for the FY will be presented in August or September with
with final audit numbers in October. This moves forward to City Council.
3. ADM 2020-42 Cash Statement for April 2020
This is informationl with cash balances and investments reflected in the report. No
further discussion.
4. ADM 2020-43 Website Report for May 2020
The trend is upward even without the planned festivals, said Ms. Willrett. The highest
number of posts, 30,000, was registered on the city pages regarding the list of outdoor
dining options due to the pandemic. Parks & Rec and the police department have also
had several postings. This is informational.
5. ADM 2020-44 Required Reporting to Municipality by Yorkville Police Pension
Board
Mr. Fredrickson said this is standard reporting required each year, usually in May. The
Fund's assets went up 12% to about $10.5 million and since they have exceed $10 million
they can increase their investments. He said the Fund had a good year and he expects it
to grow in the fall. This proceeds to City Council, though no action is required by them.
Old Business:
1. ADM 2020-38 Cable Consortium – Exit and Moving Forward - Discussion of
Review and Changes
In early June, the City notifed the Consortium that their membership would continue only
through June. However, now a memo has been prepared to ask the City Council to
continue in the Consortium a few more months to consider options. Plano, Sandwich
and Yorkville School District have expressed interest in joining together with Yorkville
for services similar to the Consortium. Mr. Olson said the remaining money, $30,000-
$40,000, could be used as a starter fund for equipment and the remaining Consortium
equipment could be liquidated or shared. In moving this forward to the Council, a
resolution or motion would be made by the Council to rescind the previously
recommended withdrawal action and continue in the Consortium a few more months.
2. ADM 2020-39 Governing Ordinance – Discussion of Review and Changes
This is tabled until next month.
Additional Business: None
There was no further business and the meeting adjourned at 6:18pm.
Respectfully transcribed byMarlys Young, Minute Taker, remote