Public Works Committee Minutes 2020 06-16-20Page 1 of 2
APPROVED 7/21/20
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, June 16, 2020, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
This meeting was held in accordance with Governor Pritzker's Executive Order 2020-07, extended by
Executive Orders 2020-33 and 2020-39. Due to the current Covid-19 pandemic, the Orders encourage
social distancing by allowing remote attendance at this meeting.
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher , in-person attendance Alderman Chris Funkhouser, remote
Alderman Ken Koch, remote
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson, in-person attendance
Assistant City Administrator Erin Willrett-remote Engineer Brad Sanderson, EEI-remote
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: May 19, 2020
The minutes were approved as presented.
New Business:
1. PW 2020-35 Lift Station SCADA Upgrades
Mr. Olson said this is a budgeted item for improvement of five lift stations. The improvements will
allow remote monitoring to insure they are working correctly. The total cost is $66,000 and requires a
super majority vote since it is a single source. Alderman Funkhouser asked if any other firm provides
similar information or the SCADA information the city uses. Mr. Olson said it is a highly specialized
system, but he will clarify with Eric Dhuse. Mr. Olson said this system will save money in the long
term and is a high priority. Alderman Koch asked if staff will compile an overall list of priorities due to
the uncertain budget. The committee agreed to move this item forward.
2. PW 2020-36 Raintree Village Unit 1, Lot 4 – Grant of Easement
Mr. Sanderson said that Lennar requested an additional easement since the sidewalk extends slightly
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over the existing sidewalk easement. The committee was OK with this request.
3. PW 2020-37 Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessels – Interior
Coating Repairs
Engineer Sanderson reported the City Council recently approved repairs to vessels 1 and 2. Coatings
are now needed on 3 and 4 and repair is recommended at a cost of $28,000. The cost will slightly
exceed the budget, however, the committee recommended moving this forward.
4. PW 2020-38 Risk and Resilience Assessment and Emergency Response Planning – Water
Utilities – Professional Services Engineering Agreement
Mr. Olson gave an overview and said this agreement is mandated by the federal government and the
deadlines of June and December of next year are based on the city's population. EEI will be doing the
study on behalf of the city. It is budgeted and the price is about $60,000. It is an assessment of the
water system and physical and remote risks of operating the water system.
Engineer Sanderson added that the study will assess the water system, consider potential hazards and
develop an emergency response plan. EEI has already completed 3 of these for other cities and there
is no forgiveness on the schedules. Alderman Koch asked if this is a separate agreement cost and Mr.
Olson said it is not charged under the normal contract. According to Mr. Funkhouser this project is 366
hours of work and he wondered if the city could solicit for proposals. Mr. Olson said it is a
supplemental contract and he suggested not bidding this job out since the project should be completed
by someone familiar with Yorkville's water system. It was noted this study is strictly for water, not
wastewater. This moves forward to the City Council.
5. PW 2020-39 NPDES Annual Report
This is a required report and part of the NPDES permit through the IEPA. When approved by the City
Council, the report will be submitted to the IEPA. This moves to the June 23rd City Council agenda.
Old Business: None
Additional Business:
Mr. Olson stated all items would be forwarded to the June 23rd City Council agenda.
There was no further business and the meeting was adjourned at 6:16pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker