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Public Works Committee Minutes 2020 06-16-20Page 1 of 2 APPROVED 7/21/20 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, June 16, 2020, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road This meeting was held in accordance with Governor Pritzker's Executive Order 2020-07, extended by Executive Orders 2020-33 and 2020-39. Due to the current Covid-19 pandemic, the Orders encourage social distancing by allowing remote attendance at this meeting. IN ATTENDANCE: Committee Members Chairman Joe Plocher , in-person attendance Alderman Chris Funkhouser, remote Alderman Ken Koch, remote Absent: Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson, in-person attendance Assistant City Administrator Erin Willrett-remote Engineer Brad Sanderson, EEI-remote Other Guests: None The meeting was called to order at 6:00pm by Chairman Joe Plocher. Citizen Comments: None Previous Meeting Minutes: May 19, 2020 The minutes were approved as presented. New Business: 1. PW 2020-35 Lift Station SCADA Upgrades Mr. Olson said this is a budgeted item for improvement of five lift stations. The improvements will allow remote monitoring to insure they are working correctly. The total cost is $66,000 and requires a super majority vote since it is a single source. Alderman Funkhouser asked if any other firm provides similar information or the SCADA information the city uses. Mr. Olson said it is a highly specialized system, but he will clarify with Eric Dhuse. Mr. Olson said this system will save money in the long term and is a high priority. Alderman Koch asked if staff will compile an overall list of priorities due to the uncertain budget. The committee agreed to move this item forward. 2. PW 2020-36 Raintree Village Unit 1, Lot 4 – Grant of Easement Mr. Sanderson said that Lennar requested an additional easement since the sidewalk extends slightly Page 2 of 2 over the existing sidewalk easement. The committee was OK with this request. 3. PW 2020-37 Well No. 8 and 9 Water Treatment Plant Cation Exchange Vessels – Interior Coating Repairs Engineer Sanderson reported the City Council recently approved repairs to vessels 1 and 2. Coatings are now needed on 3 and 4 and repair is recommended at a cost of $28,000. The cost will slightly exceed the budget, however, the committee recommended moving this forward. 4. PW 2020-38 Risk and Resilience Assessment and Emergency Response Planning – Water Utilities – Professional Services Engineering Agreement Mr. Olson gave an overview and said this agreement is mandated by the federal government and the deadlines of June and December of next year are based on the city's population. EEI will be doing the study on behalf of the city. It is budgeted and the price is about $60,000. It is an assessment of the water system and physical and remote risks of operating the water system. Engineer Sanderson added that the study will assess the water system, consider potential hazards and develop an emergency response plan. EEI has already completed 3 of these for other cities and there is no forgiveness on the schedules. Alderman Koch asked if this is a separate agreement cost and Mr. Olson said it is not charged under the normal contract. According to Mr. Funkhouser this project is 366 hours of work and he wondered if the city could solicit for proposals. Mr. Olson said it is a supplemental contract and he suggested not bidding this job out since the project should be completed by someone familiar with Yorkville's water system. It was noted this study is strictly for water, not wastewater. This moves forward to the City Council. 5. PW 2020-39 NPDES Annual Report This is a required report and part of the NPDES permit through the IEPA. When approved by the City Council, the report will be submitted to the IEPA. This moves to the June 23rd City Council agenda. Old Business: None Additional Business: Mr. Olson stated all items would be forwarded to the June 23rd City Council agenda. There was no further business and the meeting was adjourned at 6:16pm. Minutes respectfully transcribed by Marlys Young, Minute Taker