Loading...
COW Minutes 2003 09-16-03 Ab UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE TUESDAY, SEPTEMBER 16, 2003 7:00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderman Joe Besco Alderwoman Val Burd (left at 7:05 p.m. - sick) Alderman Larry Kot Alderwoman Rose Spears Alderman Rich Sticka Alderman Paul James Alderwoman Wanda Oha�.ry -- CITY STAFF PRESENT: City Treasurer Bill Powell City Administrator Tony Graff City Attorney Dan Kramer Police Chief Harold Martin Parks & Recreational Director Laura Brown Finance Director Traci Pleckham Executive Director of Yorkville Economic Development Commission Lynn Dubajic (arrived at 7:45 p.m.) GUESTS: See attached list. This meeting was called to order at 7:00 p.m. PRESENTATION: John Watson, head of the environmental law practice of Gardner, Carton & Douglas, 191 N. Wacker Drive, Suite 3700, Chicago, Illinois 60606. Draft Pollution Ordinance Mr. Watson, who is proposing to draft an ordinance for the Pollution Control Facility Siting, referenced his letter addressed to Mr. Anton Graff, City Administrator, dated August 19, 2003. This letter has an attachment that contains general criteria as to who can request a siting, the public hearing process which is mandated by Illinois law and who in the municipality makes the decision for granting the siting. Mr. Watson stated that the Illinois Environmental Protection Act does require landfill operators to get approval from their local municipality before developing a site. This act includes landfills, solid waste and storage facilities, waste transfer stations, waste treatment plants, and recycling centers who do not sell petroleum products for retail. It defines the process required for landfill siting: completing the application, notifying local residents and conducting a public hearing. The public hearing would allow review of public safety concerns. Mr. Watson stated that municipalities are not required under this statute to set up their own ordinance, but the reasons for doing so would be to govern the application process, establish a fee structure to cover these costs, define who makes the decisions and maintain procedural consistency. The overall advantages, for doing this, he stated, would be to have control over the entire process and maintaining a "level playing field" for all. Administrator Graff stated that he, Attorney Dan Kramer and the Mayor are currently interviewing Mr. Watson's firm to decide if they will be retained. The cost, he says, would not exceed $10,000. This estimate may change, however if his firm encounters unanticipated circumstances during the administrative review and public comment process. Administrator Graff asked the Council to decide if they want to proceed with the drafting of the ordinance and approve of the costs involved. This issue had first been presented in the Economic Development Committee. Mayor Prochaska pointed out that, without the ordinance in place, decisions would be at the will of the state statute. He further stated that the reason this issue came up, was that there is an existing compost facility and an old landfill in the City's planning area. There has also been talk of setting up a transfer station and a recycling center. The Mayor would like to see a guide to follow with respect to handling these types of agencies, including the possibility of requiring they be located a designated distance from local housing. Alderman Kot expressed a concern with the fact that different municipalities have different ordinances. He would like to see a county -wide set of rules for the siting process, if for example, a landfill site were to be set up just across the Yorkville border. Attorney Kramer's response was that the City of Yorkville would still not have control over what goes on within another City's boundaries. Attorney Kramer recommended that an ordinance be in place, and not done as a matter of annexation agreement, since an environmental law firm would still be needed to be called in to do the statutory siting hearing. Administrator Graff indicated that there is a Kendall County Solid Waste Plan in place which specifically indicates that waste transfer stations would be preferred over landfills. He believes that there would be an interest in waste companies to move into this area, which is why an ordinance is being considered at this time. He stated that Kendall County encourages local municipalities to have an ordinance to oversee solid waste management. Attorney Watson stated that most municipalities have their own siting ordinance, and suggested that we use other communities as a model by adopting key elements of their ordinance. Mr. Graff stated that a public hearing should be conducted before the passing of the ordinance, which is not a legal requirement, but just done as a matter of practice. Both Attorney City Y Watson and Ci Attorney Kramer strongly recommended that this be done. Another point Mr. Graff brought up, was the fact that the state statute allows waste handling permits to be transferred to another agency. With an ordinance in place, the City would be able to force the new agency to apply for a new permit or undergo a review process to determine if they meet the same criteria, thus maintaining control over new agencies that come in. Mayor Prochaska asked the Council to determine if they wish to include the costs involved with drafting an ordinance of this type when the second half of the budget is determined. Alderman Kot asked to see a detailed breakdown of the $10,000 fee including the number of hours they anticipate this to take. Administrator Graffstated that the drafting of the ordinance would be under $2500, as Attorney John Watson had proposed. Mr. Watson stated that the remainder of the fees would cover the number of hearings and the time spent to respond to those who raise questions and concerns. Alderwoman Spears asked how many hearings are expected. Mayor Prochaska stated that he foresees at least two hearings: one to cover questions raised by the public, the second to answer those questions. Alderman James asked what needed to be deferred from the current budget to allow for this expense. The Mayor indicated that it would be paid out of expected revenues collected by the City, which is why a second review of the budget is done. Administrator Graff indicated that money was budgeted under the zoning portion of the budget that allocates $6,000 for legal fees. He indicated that to date, less than $1,000 from this fund j has been spent. Both Alderman Sticka and Alderwoman Ohare agree that this should be reviewed for budget. Mayor Prochaska asked Administrator Graff to review with Attorney Watson the Council's requested itemization of expected expenses and be prepared to present this again to the Council. PRESENTATION: John Weber, partner of the firm of PTWAccounting & Management, Oakbrook, Illinois Draft 2002 -2003 Audit The Financial Statement, which was the first item reviewed by Mr. Weber includes the independent auditor's report. On this, he gives his unqualified opinion of the financial statement. Page 3 and 4 reflects the combined balances, which includes the general fund reflecting an unrestricted fund balance of $954,000.00. The total fund balance was $1,023,000.00, which did decrease during the year by approximately $290,000.00. This was reflected on Statement 2 on page 5 of the financial statement. Mr. Weber did indicate that the fund is in good shape. He explained that Special Revenue, Debt Services and Capital Projects Fund is a grouping of many individual funds. More detailed information on that is on the back of the report. Page 6 and 7 is the Budget and Actual Statement Fund, which shows the spend down of the general fund fund balance. This was originally budgeted by the Council last year for approximately $618,000.00. Only $289,638 of this was used this year, as this was the actual loss on the previous statement. Thus, the revenues are more positive then was anticipated from the amount that was originally budgeted. Expenditures were $176,000.00 less than budgeted. Page 8 is an income statement for the Enterprise (Water) Fund which shows the activity for the water fund, as well as the non - expendable trust fund. This reflects a net income of $431,000.00 for the year. He recognized that the City has been working toward improving that. The rest of the report contains footnotes that explain in detail the revenues and expenditures from the various funds and the budget -to- actual figures. Mr. Weber stated that in Fiscal Year 2003, he brought to the City's attention the fact that the accounting policy for property taxes needed to be corrected. Mr. Weber gives a brief background as to why this issue was brought up. He stated that the Government Accounting Standard Board sets policies for government accounting across the United States. They do not define policies for individual states. Illinois is the only state in which property taxes are a year behind. In attempt to create conformity with the other states, the Illinois CPA Society issued what is called a "Position Paper" which recognizes those revenues received from property taxes 60 days into the next fiscal year. This, he stated, is an acceptable and proper method of accounting. Therefore, May and June's property tax collection in 2003 were applied to the financial statement ending April 30, 2003. However, as Mr. Weber further explained, this Position Paper really refers to the "intent" of the government as to which fiscal year they actually spend that money. In Yorkville, the money collected in 2003 is being used to pay the 2004 bills. this has had an affect on the general fund balance of $415,000.00, which is an accumulative figure, accrued over many years. Instead of the fund balance in the general fund being $1.3 million, it is at $975,000.00 due to that accounting change. This explains the change in the fund balance from last year. It is Mr. Weber's opinion that this is the proper way to handle those revenues, and will not have any effect on future fiscal years, since this is just a one -time adjustment. Mr. Weber pointed out that on Page 26, there was new information received regarding the employee pension plan: Those funds are fully insured and collaterized. Therefore, the figure shown of $631,840.00 under Category 3 will be changed to $121,000.00. Upon Alderman Sticka's inquiry, it was confirmed by Mr. Weber that the City is doing quite well with respect to revenues. He believes that Ms. Pleckham is doing a great job working with everyone to gather the information required and with the improvements done on the recently implemented financial program. Mayor Prochaska asked, with respect to page 6, under section General Ledger Activity Monitoring, if the $6,088 from the Fox Industrial Fund was ever balanced. The Mayor requested Mr. Weber to provide direction as to what is considered "a reasonable _amount of time" to correct a fund out of balance. Mr. Weber's response was that a fund = should never be out of balance, and a transaction history should be reviewed an&monitomd by someone other than the person entering the transaction. "In essence," he stated, "a second pair of eyes should always oversee all entry transactions." Alderwoman Ohare read the last sentence on page 7 of the Management Letter which states, "Fixed assets, including infrastructure, will need to be capitalized and depreciated, which may require the City to do a great deal of research." She inquired of Mr. Weber if this had been done. Mr. Graff, Mayor Prochaska and Mr. Weber all confirmed that the City has made considerable headway toward completing this task. Mr. Weber points out that the portion referring to Fringe Benefits on pages 8 and 9, was added as a result of the various seminars he has attended wherein IRS presenters have discussed the possibility of changing rules about municipally -owned vehicles and their use by City employees. Alderwoman Spears inquired if the proper recording for fringe benefit calculations have taken place for those who are using vehicles, as was previously discussed last year in January. Mr. Grams response was that he did verify in a recent meeting that Kim King did gather some data, but was awaiting direction from the accounting firm on how this was to be calculated. Therefore, no calculations where done for the Engineering Department. For the years that this went unreported, Mr. Graff is asking guidance from Mr. Weber's firm on how to now report this. In the past, Mr. Graff reported this benefit on his own taxes. Mayor Prochaska stated that is the reason why this detail has been included in the Management Letter. This will ensure consistent reporting of all employer - provided vehicles. Lastly, Administrator Graff pointed out a math discrepancy on Page 6 of the Financial Statement, which will be corrected before this can be reported by the deadline of October 31, 2003. He welcomes the Council to contact him if any other discrepancies are found. MAYOR Prairie Parkway TAG Update The Mayor informed the Council that he has been chosen to represent the Kendall County Mayor and Managers group to serve on a technical advisory board for Prairie Parkway. , From a recent meeting attended, he relays the information to the Council that IDOT has hired a consultant to do an assessment of needs. This will require reviewing local municipalities' comprehensive and transportation plans, population projections and employment projections. This will also serve as a planning tool to determine if in fact proposed projects are needed. Currently, they are working on Part A of three parts, which will analyze the future and existing condition of roads and if improvements should be made, including the need for public transportation in a given area. If it is determined that there is a - need, then a more extensive study will be conducted, which is what Part B will consist of. It will cover corridor studies, vocation screening and detailed engineering. The advisory board welcomes input. The Mayor stated that if anyone wants to visit their website, they would have the ability to log their comments at that time. Their website is www.nrairienarkway.com. The Mayor asked if the Council is interested, he could arrange to have them give a presentation in a future committee meeting. I i IMLRMA Revised Intergovernmental Contract and By -Laws Mayor stated that the IML Risk Management Association has sent a copy of the Intergovernmental Contract with its By -Laws. This was reviewed in depth by Mr. Kramer. Mr. Kramer stated that this Contract reflects only organizational and definitional -type changes. This lends him to believe that this was re- written to alleviate any references to them being, as he describes, "a liability insurance company ". This is also reflected in the language that is stressed in the Illinois Tort Immunity Act. Mr. Kramer believes this is a result of the huge influx of Tort Immunity cases. In his opinion, the decisions that have been made in the past, have not been consistent. It is his understanding after reviewing the Contract, that it was written to protect the provider from Courts who might think that a party would have liability with the City just because they have liability insurance, thus giving the false sense of having tort immunity. And only after the Court has found that the claiming party does not have tort immunity, the insurance company would then cover the claim. This Contract has to be approved by October 1 2003, which is just an update of their original agreement. This does not obligate the City to commit to this insurance company past December 1, 2003. Tracy Pleckham stated that other providers are currently being reviewed. Alderman Sticka asked Ms. Pleckham to give her opinion of the provider we currently have, with respect to the service they have provided. She indicated that there have been delays in their response time. Mr. Graff has had to, on a few occasions, addressed these issues with Mr. Block of the insurance company with respect to claims that have been filed. He stated that the risk management and safety training they have provided has been very useful to Mr. Dhuse, Public Works Director, and will also be beneficial to his new staff members. Laura Brown indicated that this provider has assisted with safety instructions with respect to playgrounds. Mr. Graff stated that Mr. Block was made aware that the Council would be reviewing their performance, as is done with any contracted company at designated time intervals. Mr. Block welcomed a review of other providers, and even provided Ms. Pleckham a "checklist" of the benefits they offer to compare against others in the market. Mayor Prochaska asked the Council to keep in mind while reviewing other providers, this provider's stance on tort immunity. He would like to avoid having Council make decisions in lieu of the insurance company who have chosen not to respond to these types of claims. He further stated the goal of the Council should be to have a provider that would work in succint with the Council's objectives. Attorney Kramer feels that our City's elected officials require higher standards from the insurance company since they are the ones who have to respond to the taxpayers. He would like to see the claims adjusters be open to discussions before they make their final decisions. Attorney Kramer will issue an opinion letter on this matter. This will go to City Council for consent agenda. PUBLIC WORKS COMMITTEE Human Resource Committee - List of Street Name Nominees (PW 8125103) The Human Resource Committee has prepared a Memorandum which lists additional street name nominees. They are in the process of reviewing this list to ensure that there is no duplication to a street name already in existence. The name "Wheeler" was an example of a name submitted, but a street with this same name is already in existence, as Joe Wywrot, City Engineer points out in his memo to Tony Graff. Alderman James asked who makes the recommendation as to what part of the name is actually decided upon, when both first and last names are submitted. Mayor Prochaska agreed that this was a good policy question that needs to be addressed. The Mayor feels that names that are selected should have a documented history about the person for which the street name was chosen. It was his recommendation that the library should maintain this historical documentation, such as including the short paragraph about the person that accompanies each nomination submitted. Alderman Kot recommended that a duplicate street sign be purchased by the developer when a name is chosen for the purpose of presenting it to the family as a "street- dedication". This would have to be defined in a policy as to how it should be done. The Council approved this current list of proposed street names, and placed this on consent agenda. Water Conservation Ordinance with Sod Permit Application (PW 6123103 & COW 7115103) Alderman Besco indicated that this issue was put on hold due to the language on Page 3, Section 4, Part A of this Ordinance. This specifically refers to prohibiting sod laying, lawn seeding and the planting of landscaping for the establishment of a new lawn or landscape from July 1 St through August 31" each year. He raised the issue in his Committee that this type of restriction would put a burden on those with new lawns which prohibits them from watering beyond the normal allowance. Mr. Graff pointed out by that there is an allowance for those with new sod coming in, which is reflected under Item 2 of Part B of this same section. This specifically states that once new sod or seed has been placed, watering for a total of ten days will be allowed during that time period. Attorney Kramer's concern is the inconsistency that exists within Section A that states that planting from July 1 St through August 31 is strictly prohibited, but the following paragraph contains language which allows for watering new sod or seed. He stated that one or the other paragraph will need to be deleted. It was determined by the Council to have Eric Dhuse give a response with respect to what his original intention was when this was drafted. Another discrepancy was found by Mr. Powell on page 6, item 1 c. and item 2 on the same page, wherein the fines for the offense of violating the ordinance indicates $500 in the first paragraph and $750 in the next. Alderwoman Spears raised the question of which department will be responsible for enforcing this ordinance, Public Works or the Police Department. To respond to Alderwoman Spears' inquiry, Attorney Kramer references the provision on page 5 of this proposed Ordinance that states, "Any City employee or officer may, at the direction of the City Mayor, notify and warn any Person of the effect of said Emergency Proclamation and direct the said Person to comply with said watering or sprinkling restrictions. If any said Person, after having first been warned about said restrictions of the Emergency Proclamation, shall be deemed to be in violation of this Article. " Administrator Graff stated that this issue needs addressing, no later than January 1St, 2004, in spite of the fact that the watering and planting season has passed. This, he stated, is essential information for developers to be able to educate their sales staff who can relay these restrictions to potential buyers. Since Mr. Dhuse was not in attendance during this meeting, it was suggested by Attorney Kramer that Administrator Graff contact him for clarification of these discrepancies. The Sod Watering Permit will need to be revised as well. This issue will return to the next C.O.W. meeting after clarification with Mr. Dhuse and subsequent revisions. Certificate of Occupancy - Site Inspection Form This issue was brought to the attention of Mr. Graff by Joe Wywrot, City Engineer. Mr. Wywrot is proposing that a site inspection form be used before the Certificate of Occupancy is issued on new homes and commercial property. This inspection could be performed by Engineering and Public Works personnel to allow repairs by the builder before a final Certificate of Occupancy is issued. This would replace the old method of having each department (such as the Water and Engineering Department), performing only their portion of the inspection. The main concern Mr. Graff had with this process, was the lack of formal communication between departments before the Building Department issued their Certificate of Occupancy. This documentation will formalize the procedures for corrections that need to be done by the builder for items that were either broken or done incorrectly during the course of construction. This documentation is vital to both Bill Dettmer, Building Inspector and Attorney Dan Kramer. The Mayor pointed out that this will serve as a record of the condition of the property, if, for example, an owner made a claim that the defect(s) occurred before he /she took occupancy. This form states on the bottom that it, "does not relieve the builder /developer of responsibility should a problem occur at a later date." And, has a disclaimer that "this checklist is for the purpose of occupancy only, not an acceptance of improvements. " It was the recommended by the Public Works Committee that this inspection process begin on October 1, 2003. This issue was placed on consent agenda. ECONOMIC DEVELOPMENT COMMITTEE PC 2002 -06 Menard's Residential Preliminary Plan (EDC 9115103) Kevin Biscan, of Smith Engineering reviews his preliminary plat with the Council which details the residential portion of the Menard's property, just east of the recently- opened store. He stated that the total parcel size is approximately 142 acres. This parcel will contain single family lots, each with 12,000 square feet. Also included in this parcel is a portion of land that will be used for town home development in the future, which will be part of this same subdivision. He will be requesting preliminary plat and plan approval at the following week's City Council meeting. Mr. Biscan indicated that Joe Wywrot is currently reviewing the engineering plans after his requested revisions were done by his firm. I This development, he indicated, will complete the McCue Road extension (with asphalt) from Countryside to Kennedy Road. A three -lane improvement of curb and gutter will be added, which, he anticipates will result in a slower speed limit to 35 -40 mph on Kennedy Road. As a result of this development, an oversized sanitary sewer and water main and deepened sanitary sewer will be done to the northeast section of the site for future extension. This plan was presented to the Plan Commission last week. The vote stood at a five to three vote, with five voting "no" to the preliminary plat. Mr. Sticks pointed out that the vote was to accept the preliminary plan, subiect to staff review. Due to the poor acoustics at the Beecher Center, Mr. Sticka was unable to hear comments made by the members to discern the reasons for such differences in opinions. It was Mayor Prochaska's understanding that members did not have sufficient time to review the materials presented to them to make an informed decision. As a status update, Administrator Graff indicated that the annexation agreement has been completed, the exhibits have been delivered to the staff, and a staff review will take place with Mike Schoppe and Ana (last name ?) to approve those exhibits before he records the annexation agreement with the County. Mr. Graff stated that he would give the notes from this meeting to City Council for their review. Further, Mr. Graff stated that the issues that have already been worked out include the fire station site, including language with respect to the park facility building for the possibility of obtaining materials from Menard's, the architecture standards of the town homes, safety concerns resulting in the Kenney Road improvements, the extension of the Countryside interceptor and technical utility issues (sizing of pipes for the overall water plan). Any future issues that arise will be communicated to the Council members. With respect to designating street names, which is done in the preliminary plat process, the list of historical family names have been submitted to Menard's for selection. They have proposed the name "Prairie Meadows ". It was Mayor Prochaska's suggestion that the language of name selection would be included in the Motion to accept the Preliminary Plat. This would be to designate one street name in the single family area and one in the multi- family area. This issue will go to City Council for vote on the Preliminary Plat and Plan and the Economic Development Committee's agenda for the following Tuesday (September 23, 2003). PUBLIC SAFETY COMMITTEE I New Sergeant's Position Request (PS 8128103) Alderman Kot referred to the memo from Chief Martin dated September 12, 2003, that outlines the reasons for his request for a new sergeant position. Currently there are four sergeants and four shifts. One sergeant is not only responsible for covering his shift, but also the extensive list of administrative duties, as detailed in the memo. Alderman Kot's committee recommends that this new position be filled provided that there is money in the current budget to fund this. With respect to the new budget, funds will need to be allocated. According to his memo, the Chief met with Traci Pleckham to determine where the additional money for the increased salary would come from. It was determined that it could be taken out of the Over -Time Budget line item. The Chief is proposing to promote this person on or about November 25 t `, 2003, to coincide with the comple Qr of the FTO training period that two new officers will have completed. Alderman Kota at there is a valid and current promotion list available. Mayor Prochaska advised that this issue will be placed on the consent agenda with a date for promotion on or before December 1, 2003, as recommended by Attorney Kramer. ADMINISTRATION COMMITTEE Ordinance Amending City Code to Allow Telephone Conference Voting by Aldermen (Admin. 9111103) Alderwoman Spears stated that her Committee did recommend to move forward with this Ordinance. She stated that Attorney Kelly Kramer researched other municipalities' Ordinances for telephone conference voting. Many of the requirements in other municipalites' Ordinances were reviewed with the Council, such as a distance requirement. This specifically states that the member would have to be a pre- designated distance away from the meeting before they would be allowed to -phone in their vote. They have chosen not to adopt this requirement. It was determined however, that they would require a maximum attendance of three members at each meeting. A speaker phone, which has been ordered, would be required to allow this process to occur. It is a legal requirement that the non - present member(s) must identify himseWherself when speaking. And respectively, the members who are present must acknowledge the identity of the person speaking on the phone. This is a legal requirement as specified by the Attorney General's rules governing telephone conferencing and voting. For the purpose of minute taping, the person on the phone will be acknowledged as being present for that meeting, and will be expressed as such in the text of the minutes. It was decided at this time, that there is no limitation as to the number of times a member can call in, but will the policy will be reviewed again if this becomes habitual for any one member. The Committee recommended putting this on consent agenda. PARK BOARD I There was nothing to report at this time. ADDITIONAL BUSINESS Attorney Kramer advised that the City of Plano Well transaction was closed this week with no problems and the check was delivered to Traci Pleckham. Alderwoman Spears asked if an employee suggestion box will be put to use. In response to this, Mayor Prochaska indicated that there is an Employee Assistance Program already implemented that serves to handle issues and complaints from employees. He feels that this is a better way of serving employees who have suggestions or a dispute. Alderwoman Spears' response was that this was not to be utilized for the purpose of rendering complaints, but instead as an idea box for suggestions and resolutions for which they would be receive recognition for good ideas used, Alderwoman Spears stated that it was previously recommended by Attorney Kelly Kramer that only a limited and designated number of people (along with the Mayor) would be in charge of reviewing the suggestions from the box. She further suggested that they would be responsible for bringing these suggestions to the applicable department head or committee. Mayor Prochaska stated that there needs to be guidelines . stated in a policy as to how this is to be handled. Language would include who is designated to handle these suggestions, how often suggestions are reviewed, and what kind of response time is expected. Administrator Graff stated that the Employee Assistance Program has other ideas as to i how good ideas can be solicited from employees, such as surveys. He is concerned with the implications of putting up a suggestion box, after conferring with the City's labor attorney who approaches this with much trepidation. He recommended that indeed a policy for handling this should be established and no suggestion p Y g s � should be submitted without a signature. Issues of civil rights could possibly come in to play, if not handled appropriately and within the guidelines of the law. Mayor Prochaska would like to set up a meeting with the labor attorney to get his input. He recommended that a representative of the Employee Assistance Program speak at an upcoming Committee meeting to discuss these factors in detail. Alderwoman Spears also inquired if information will be received by the members on the state statute for disposal of city property. The Mayor's response was that this information is currently being gathered. Alderman James updated the Committee members on the new park programs, including day trips, some of which will be in conjunction with Oswego Park District's schedule. He recommended members to watch for the flyers that are being distributed on these new programs and ideas. i Mayor Prochaska brought a flyer from the Kane County 20 -30 ( ? ?) Transportation Plan Update. There will be an Open House on this at the Kane County Government Center. Much of the input comes from the Kane County Council of Mayors, of which he is a member. Current planning issues, such as collector roads, Prairie Parkway impact corridor, etc. are discussed at these meetings. Chief Martin reminded those that the graduation for the Y.P.D. would be September 30, 2003. Lynn Dubajic stated that she hoped everyone received their invitation to their Annual Meeting on October 15, 2003, and hopes that everyone will be able to attend. Administrator Graff stated that with respect to the Spring Street restoration and landscaping issue that was previously brought up by Wanda Ohare, the developer has communicated that they will re -sod four lawns with all four people equally sharing the cost. The homeowners did request compensation for watering and fertilizing that was done. It was negotiated with the homeowners and agreed to compensate each with a $600 maintenance payment. The homeowners will sign the release, as requested by the developer. Homeowners asked that the area be marked with a sign to reflect that it has been re -sod. This project should be started at the end of the week. The meeting was adjourned at 9:10 p.m. Respectfully submitted by Gail -Marie Denton. i Meeting Adjourned at 9:25 p.m. I PLEASE SIGN IN, MEETING:. DATE: NAME STREET ADDRESS CITY N C.+he " /ZV vev 5?'" - f4+ E plcq m V I 1 1 I I 1 1 1 1 1 I �