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City Council Packet 2020 07-28-20 AGENDA CITY COUNCIL MEETING Tuesday, July 28, 2020 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: 1. Advanced Disposal Recycling Presentation Public Hearings: 1. Rebuild Illinois – Shovel Ready Site Grant Program – East Alley Utility Work Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2020-46 Treasurer’s Report for June 2020 Minutes for Approval: 1. Minutes of the Regular City Council – July 14, 2020 Bill Payments for Approval from the Current Bill List: Payments total these amounts: $ 15,985.09 (vendors – FY 20) $ 1,024,766.64 (vendors – FY 21) $ 296,707.45 (payroll period ending 7/10/20) $ 1,337,459.18 (total) Mayor’s Report: 1. CC 2020-54 Appointments to Boards and Commissions United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda July 28, 2020 Page 2 Public Works Committee Report: 1. PW 2020-42 Ordinance Approving a Plat of Easement Abrogation (Kendall Marketplace) 2. PW 2020-43 MFT Resolution for 2020 Striping Program 3. PW 2020-44 Beaver Street Booster Pump Station a. Engineering Agreement b. Recommendation for Improvements 4. PW 2020-45 Resolution in Support of the “Wyland Mayor’s Challenge for Water Conservation” 5. PW 2020-46 Rebuild Illinois Grants Program Applications a. East Alley Infrastructure Project – Consensus Vote b. Eldamain Road - Discussion 6. PW 2020-47 Ordinance Amending Title 7 of Chapter 6 of the Yorkville City Code (Sewer Ordinance) Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2020-17 Resolution Ratifying a Master Contract by and between GovITC and Interdev, LLC 2. ADM 2020-39 Ordinance Regarding City Council Procedures – First Reading 3. ADM 2020-49 4th Quarter Budget Review – Fiscal Year 2020 4. ADM 2020-51 Ordinance Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Contracts and Purchases Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 2. CC 2020-55 FY 21 Budget Update a. Resolution Authorizing the Purchase of One Groundmaster 4000-D Lawn Mower from Reinders, Inc., Mundelein, Illinois in the Amount of $52,887.63. Additional Business: Citizen Comments: City Council Agenda July 28, 2020 Page 3 Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 2. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. 3. For the purchase or lease of real property for the use of the public body. 4. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: August 19, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: August 4, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: September 3, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: August 18, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, July 28, 2020 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Advanced Disposal Recycling Presentation ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARINGS: ---------------------------------------------------------------------------------------------------------------------------------------- 1. Rebuild Illinois – Shovel Ready Site Grant Program – East Alley Utility Work ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2020-46 Treasurer’s Report for June 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – July 14, 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-54 Appointments to Boards and Commissions □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-42 Ordinance Approving a Plat of Easement Abrogation (Kendall Marketplace) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2020-43 MFT Resolution for 2020 Striping Program □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2020-44 Beaver Street Booster Pump Station a. Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Recommendation for Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2020-45 Resolution in Support of the “Wyland Mayor’s Challenge for Water Conservation” □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2020-46 Rebuild Illinois Grants Program Applications a. East Alley Infrastructure Project – Consensus Vote □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Eldamain Road – Discussion □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2020-47 Ordinance Amending Title 7 of Chapter 6 of the Yorkville City Code (Sewer Ordinance) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2020-17 Resolution Ratifying a Master Contract by and between GovITC and Interdev, LLC □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2020-39 Ordinance Regarding City Council Procedures – First Reading □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2020-49 4th Quarter Budget Review – Fiscal Year 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2020-51 Ordinance Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Contracts and Purchase □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-55 FY 21 Budget Update a. Resolution Authorizing the Purchase of One Groundmaster 4000-D Lawn Mower from Reinders, Inc., Mundelein, Illinois in the Amount of $52,887.63. □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number Advanced Disposal Recycling Presentation City Council – July 28, 2020 Please see attached. Bart Olson Administration Name Department United City of YorkvilleJuly 28, 2020 Agenda•Introduction and Acquisition Update•Recycling Collection Process•Yorkville Historical Recycling Rates•Recycling Contamination Challenges •Question and Answers Recycling Collection Process• Recycling materials are contained in 65-gallon recycling carts, placed at the curb, and collected weekly• Recycling materials are collected separately from refuse and yard waste by use of a frontend loading automated collection vehicle• The recycling materials are transported back to our Batavia transfer station and then delivered to Lakeshore Recycling for processing Proper Cart Placement Refuse Generation Trend0100200300400500600Jan‐17Feb‐17Mar‐17Apr‐17May‐17Jun‐17Jul‐17Aug‐17Sep‐17Oct‐17Nov‐17Dec‐17Jan‐18Feb‐18Mar‐18Apr‐18May‐18Jun‐18Jul‐18Aug‐18Sep‐18Oct‐18Nov‐18Dec‐18Jan‐19Feb‐19Mar‐19Apr‐19May‐19Jun‐19Jul‐19Aug‐19Sep‐19Oct‐19Nov‐19Dec‐19Jan‐20Feb‐20Mar‐20Apr‐20May‐20Jun‐20Yorkville Monthly Refuse TonnagesJanuary'17 ‐June'20 Recycling Generation Trend050100150200250300Jan‐17Feb‐17Mar‐17Apr‐17May‐17Jun‐17Jul‐17Aug‐17Sep‐17Oct‐17Nov‐17Dec‐17Jan‐18Feb‐18Mar‐18Apr‐18May‐18Jun‐18Jul‐18Aug‐18Sep‐18Oct‐18Nov‐18Dec‐18Jan‐19Feb‐19Mar‐19Apr‐19May‐19Jun‐19Jul‐19Aug‐19Sep‐19Oct‐19Nov‐19Dec‐19Jan‐20Feb‐20Mar‐20Apr‐20May‐20Jun‐20Yorkville Monthly Recycling TonnagesJanuary'17 ‐June'20 Household Generation Trend0.005.0010.0015.0020.0025.0030.0035.0040.0045.00Jan‐17Feb‐17Mar‐17Apr‐17May‐17Jun‐17Jul‐17Aug‐17Sep‐17Oct‐17Nov‐17Dec‐17Jan‐18Feb‐18Mar‐18Apr‐18May‐18Jun‐18Jul‐18Aug‐18Sep‐18Oct‐18Nov‐18Dec‐18Jan‐19Feb‐19Mar‐19Apr‐19May‐19Jun‐19Jul‐19Aug‐19Sep‐19Oct‐19Nov‐19Dec‐19Jan‐20Feb‐20Mar‐20Apr‐20May‐20Jun‐20Yorkville Pounds/Household/WeekJanuary'17 ‐June'20 Recycle Right Common Recycling Mistakes Common Recycling Mistakes Questions & Answers Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number Rebuild Illinois – Shovel Ready Site Grant Program – East Alley Utility Work City Council – July 28, 2020 PW 07-21-20 PW 2020-46 Bart Olson Administration Name Department Moved forward to CC Public Hearing. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number ADM 2020-46 Treasurer’s Report for June 2020 City Council – July 28, 2020 ADM 07-15-20 Moved forward to CC consent agenda. ADM 2020-46 Majority Approval Rob Fredrickson Finance Name Department June Revenues YTD Revenues Revenue Budget % of Budget June Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 2,790,828$ 3,673,853$ 16,933,486$ 22% 1,509,076$ 2,616,368$ 16,898,632$ 15%Special Revenue Funds15 - Motor Fuel Tax 44,942 310,714 813,861 38% 67,843 73,992 1,117,462 7%79 - Parks and Recreation 121,345 293,438 2,187,300 13% 114,288 295,614 2,556,762 12%72 - Land Cash 162 2,061 33,858 6% - 5,290 240,287 2%87 - Countryside TIF 16,491 16,491 153,965 11% 956 52,486 222,486 24%88 - Downtown TIF 25,320 25,320 76,000 33% 215,698 219,113 306,052 72%89 - Downtown TIF II 18,481 18,481 25,000 0% - - 22,500 0%11 - Fox Hill SSA 8,166 8,166 16,034 51% - - 37,326 0%12 - Sunflower SSA 9,580 9,580 20,363 47% 400 400 20,326 2%Debt Service Fund42 - Debt Service 26,719 53,388 323,225 17% 13,875 13,875 323,225 4%Capital Project Funds25 - Vehicle & Equipment 23,685 49,118 448,823 11% 5,964 18,936 651,794 3%23 - City-Wide Capital 160,468 227,840 1,335,670 17% 16,314 88,284 1,628,147 5%Enterprise Funds *51 - Water 677,606 753,272 4,652,087 16% 187,201 377,321 5,828,132 6%*52 - Sewer 251,641 280,048 1,817,867 15% 177,580 243,776 2,286,552 11%Library Funds82 - Library Operations 748,934 755,848 1,647,343 46% 122,390 205,437 1,664,378 12%84 - Library Capital 1,541 5,057 50,500 10% 2,963 2,963 75,500 4%Total Funds 4,925,910$ 6,482,674$ 30,535,382$ 21% 2,434,548$ 4,213,854$ 33,879,561$ 12%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending June 30, 2020Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – July 14, 2020 City Council – July 28, 2020 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department  DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JULY 14, 2020 Mayor Purcell called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present (electronic attendance) Transier Present (electronic attendance) Ward II Milschewski Present (electronic attendance) Plocher Present (electronic attendance) Ward III Funkhouser Present (electronic attendance) Frieders Present (electronic attendance) Ward IV Tarulis Present (electronic attendance) Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson and Deputy Chief of Police Pfizenmaier. Staff in attendance electronically: City Clerk Pickering, Chief of Police Jensen, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/84267828776?pwd=dXFyaXNOdlhZZTFJdkcvMkNvQTFiUT09. The Zoom meeting ID was 842 6782 8776. Mayor Purcell stated that he has determined under the state guidelines and the concerns over COVID-19, that the meeting can be held with electronic attendance for the safety of the elected officials and the members of the public. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate of Appreciation – Mike Anderson Mayor Purcell presented a certificate of appreciation to Mike Anderson for his years of service on the Board of Fire and Police Commission. Mr. Anderson served on the board from February 2004 through June 2020. Mr. Bob Johnson, Chairman of the Board of Fire and Police Commission, was also present to recognize Mr. Anderson for his years of service. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA None. The Minutes of the Regular Meeting of the City Council – July 14, 2020 – Page 2 of 4   MINUTES FOR APPROVAL Mayor Purcell entertained a motion to approve the minutes of the regular City Council meeting of June 23, 2020 as presented. So moved by Alderman Peterson; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye BILLS FOR PAYMENT Mayor Purcell entertained a motion to approve the bill list in the amount of $7,683.73 (vendors – FY 20); $719,451.25 (vendors – FY 21); $219,417.75 (wire payments); $298,418.24 (payroll period ending 6/26/20); for a total of $1,244,970.97. So moved by Alderman Tarulis; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye REPORTS MAYOR’S REPORT Fourth of July Mayor Purcell thanked the Police Department, the Parks and Recreation Department, and the Public Works Department for all of their work on the Fourth of July parades and the fireworks show. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2020-35 Repealing Ordinance 2012-43 Pertaining to a Variation Granted for the Property Located at 11925 Route 34 (EDC 2020-31) Alderman Milschewski made a motion to approve an Ordinance Repealing Ordinance 2012-43 Pertaining to a Variation Granted for the Property Located at 11925 Route 34 and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye PUBLIC SAFETY COMMITTEE REPORT Resolution 2020-57 Approving an Intergovernmental Agreement Between Yorkville Community Unit School District 115 and the United City of Yorkville (PS 2020-19) Alderman Tarulis made a motion to approve a Resolution Approving an Intergovernmental Agreement Between Yorkville Community Unit School District 115 and the United City of Yorkville; seconded by Alderman Milschewski. Chief Jensen gave a brief overview of the agreement. He said this agreement provides the ability for the police department to report certain types of information to the school district in order to maintain the safety and security of the schools as well as to provide services to victims of crime that happen to be students at Yorkville schools. He further explained that only certain types of crime will be reported such as criminal gang crimes, weapons offenses, the sale or possession of illegal drugs or other intoxicants, fights or other violent activity, and abuse or neglect. Discussion took place in which concerns were raised about juvenile confidentiality and Chief Jensen was asked if there could be some type of departmental procedure in place to ensure that information would only be shared as needed. Chief Jensen confirmed that yes, a departmental procedure could be put into place. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye The Minutes of the Regular Meeting of the City Council – July 14, 2020 – Page 3 of 4   Ordinance 2020-36 Authorizing the Mayor to Enter into Agreements to Regulate Stopping, Standing, Parking on Commercial Properties (CC 2020-50) Alderman Tarulis made a motion to approve an Ordinance Authorizing the Mayor to Enter into Agreements to Regulate Stopping, Standing, Parking on Commercial Properties; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT Hope for the Day Alderman Frieders reported that a virtual discussion on mental health and suicide prevention would be held by Hope for the Day on July 15th at the Westmont Public Library. Anyone that is interested can go to the Westmont Library website and click on events to register. WSPY – Tyler Bachman Alderman Frieders thanked Tyler Bachman from WSPY for his media coverage of Yorkville meetings over the last five years. He said that Mr. Bachman has graduated and will be moving on to other employment. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. MAYORS REPORT (cont’d) FY 21 Budget Update (CC 2020-53) Mayor Purcell asked Director Fredrickson to update the council on the budget. Director Fredrickson reported that last week the city received the sales tax report for April consumer sales. Sales tax came in flat compared to last year; however, non-home rule sales tax was approximately thirteen percent lower than last year. He also reported that the city received local use tax and income tax receipts today. Income tax receipts for April are six percent higher than last year and local use tax receipts for April are twenty- nine percent higher than last year. ADDITIONAL BUSINESS Municipal Aggregation Alderman Milschewski asked if city residents would receive letters in the mail regarding the municipal aggregation program. Administrator Olson said that residents should have received a letter from MC2 Energy Services. Police Department Alderman Peterson thanked Chief Jensen and his staff for the great job they are doing with community relations. He said that he enjoys seeing all of the Facebook posts. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell said that an executive session would not be held this evening. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Frieders. The Minutes of the Regular Meeting of the City Council – July 14, 2020 – Page 4 of 4   Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye Meeting adjourned at 7:43 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment City Council – July 28, 2020 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 07/16/20UNITED CITY OF YORKVILLEID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900091 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-B.PFIENMAIER- 06/30/20 01 CAR STAR-4/27 ACCIDENT01-210-54-00-5495500.0002 DEDUCTIBLE** COMMENT **INVOICE TOTAL:500.00 *072520-E.DHUSE-A 06/30/20 01 4800V 2EAMPS51-510-56-00-5638255.00INVOICE TOTAL:255.00 *072520-K.GREGORY-A 06/30/20 01 ARAMARK#001592236883-MATS52-520-54-00-548556.68INVOICE TOTAL:56.68 *072520-N.DECKER-A 06/30/20 01 CAR STAR-4/27 ACCIDENT REPAIRS 01-640-52-00-52314,991.35INVOICE TOTAL:4,991.35 *072520-R.MIKOLASEK-A 06/30/20 01 3/9-3/13 HOSTAGE NEGOTIATIONS 01-210-54-00-5412-990.0002 CANCELLED SEMINAR CREDIT** COMMENT **INVOICE TOTAL:-990.00 *072520-T.NELSON-A 06/30/20 01 LAKESHORE-APR 2020 PORT O LET 79-795-56-00-5620262.0002 UPKEEP** COMMENT **INVOICE TOTAL:262.00 *CHECK TOTAL:5,075.03TOTAL AMOUNT PAID:5,075.03)<Page 1 of 45 30N5#T TTN<TF5T#T T$TT%TTTIK9T=3&T0I RHRT2:52A T"TTTQ5G3HK T10AN0ST!T55=T"! 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T T"T"T TT T" T6STPage 2 of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age 3 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/06/20UNITED CITY OF YORKVILLETIME: 13:12:07CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/06/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 530154 USTREAS UNITED STATES TREASURY070120-PCORI07/01/20 01 PCORI HRA TAX FOR 202001-110-52-00-52167.6202 PCORI HRA TAX FOR 202001-120-52-00-52165.0803 PCORI HRA TAX FOR 202001-210-52-00-521653.3404 PCORI HRA TAX FOR 202001-220-52-00-521610.1605 PCORI HRA TAX FOR 202001-410-52-00-52163.3906 PCORI HRA TAX FOR 202079-790-52-00-521613.9707 PCORI HRA TAX FOR 202079-795-52-00-521611.4308 PCORI HRA TAX FOR 202051-510-52-00-52168.4709 PCORI HRA TAX FOR 202052-520-52-00-52165.9210 PCORI HRA TAX FOR 202001-640-52-00-524017.7811 PCORI HRA TAX FOR 202082-820-52-00-521610.16INVOICE TOTAL:147.32 *CHECK TOTAL:147.32TOTAL AMOUNT PAID:147.32Page 4 of 45FY 21      DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-A.SIMMONS 06/30/20 01 COMCAST-MAY 2020 & jUNE 2020 82-820-54-00-5440608.6402 INTERNET, CABLE & VOICE** COMMENT **03 IFO-CAPA CERTIFICATION01-120-54-00-546050.0004 RENEWAL-SIMMONS** COMMENT **05 WAREHOUSE DIRECT-CALENDAR01-120-56-00-561023.1306 ADS-JUL-SEPT 2020 MONITORING @ 23-216-54-00-5446529.4407 800 GAME FARM RD** COMMENT **08 VERIZON-MAY 2020 IN CAR UNITS01-210-54-00-5440756.2709 VERIZON-MAY 2020 TABLET79-790-54-00-544036.0110 VERIZON-MAY 2020 MOBILE PHONES 01-220-54-00-5440186.3211 VERIZON-MAY 2020 MOBILE PHONES 01-210-54-00-5440885.0212 VERIZON-MAY 2020 MOBILE PHONES 79-795-54-00-544093.1613 VERIZON-MAY 2020 MOBILE PHONES 51-510-54-00-5440179.5514 VERIZON-MAY 2020 MOBILE PHONES 52-520-54-00-544036.0115 HOMER TREE-TREE REMOVAL01-410-54-00-54583,500.0016 GO DADDY-SSL RENEWALS01-640-54-00-5450559.96INVOICE TOTAL:7,443.51 *072520-B.OLSEM06/30/20 01 WAREHOUSE DIRECT-PAPER ROLLS 01-110-56-00-56106.11INVOICE TOTAL:6.11 *072520-B.OLSON06/30/20 01 ZOOM-5/23-6/22 MONTHLY FEE01-110-54-00-5462154.97INVOICE TOTAL:154.97 *072520-B.PFIZENMAIER 06/30/20 01 AMERICAN TIRE#3456-OIL CHANGE 01-210-54-00-549562.4802 AMERICAN TIRE#3455-OIL CHANGE 01-210-54-00-549562.4803 AMERICAN TIRE#3442-AC REPAIR 01-210-54-00-5495951.7204 AMERICAN TIRE#3443-AC REPAIR 01-210-54-00-5495951.7205 SCHOCKS#22345-TOWING01-210-54-00-5495230.0006 STEVENS-EMBROIDERY01-210-56-00-560040.0007 O'REILLY AUTO-CAMERA ADHESIVE 01-210-54-00-54957.9908 AMERICAN TIRE#3521-MOUNT TIRE 01-210-54-00-549515.8909 AMERICAN TIRE#3537-AC FILTER 01-210-54-00-549591.4810 AMERICAN TIRE#3476-OIL01-210-54-00-5495219.8411 CHANGE, INSTALL BATTERY KILL** COMMENT **12 SWITCH, REPAIR TIRE** COMMENT **13 AMERICAN TIRE#3494-OIL01-210-54-00-5495243.7614 CHANGE, AIR FILTER, WASHER** COMMENT **15 FLUID TANK REPLACED** COMMENT **16 AMERICAN TIRE#3517-REPLACED 01-210-54-00-5495285.3517 VAPOR CANISTER, ADD COOLANT,** COMMENT **18 OIL CHANGE** COMMENT **19 LAPG-JUMP BOOTS-BEHR01-210-56-00-5600124.0020 ILDMV-VEHICLE REGISTRATION01-210-54-00-5495154.40INVOICE TOTAL:3,441.11 *FY 21Page 5 of 45      DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-BARKSDALE 06/30/20 01 KONE-JUNE 2020 ELEVATOR23-216-54-00-5446160.5002 MAINTENANCE** COMMENT **03 IWORQ-JUL 2020-JUN 202101-210-54-00-54624,750.0004 COMMUNITY DEVELOPMENT INTERNET** COMMENT **05 SOFTWARE MANAGAMENT & SUPPORT ** COMMENT **06 KONE-5/27/20 ANNUAL ELEVATOR 23-216-54-00-5446370.0007 HYDRAULIC PRESSURE TEST** COMMENT **08 WAREHOUSE DIRECT-LEGAL PADS 01-220-56-00-561044.2509 AMAZON-KEYBOARD & MOUSE01-220-56-00-562034.99INVOICE TOTAL:5,359.74 *072520-C.PARKER 06/30/20 01 WAREHOUSE DIRECT-DISINFECTANT 79-790-56-00-562032.7602 WAREHOUSE DIRECT-DISINFECTANT 79-795-56-00-562032.7703 WAREHOUSE DIRECT-SANITIZER01-110-56-00-5610129.9804 WAREHOUSE DIRECT-SANITIZER01-120-56-00-5610129.9705 WAREHOUSE DIRECT-ARROW FLAGS 01-120-56-00-56108.5306 WAREHOUSE DIRECT-ARROW FLAGS 01-110-56-00-56108.5407 WAREHOUSE DIRECT-SANITIZER79-790-56-00-5620117.2208 WAREHOUSE DIRECT-SANITIZER79-795-56-00-5620117.2309 WALMART-WIPES79-795-56-00-56206.9010 WALMART-WIPES79-790-56-00-56206.8911 HOME DEPO-SPRAY BOTTLES79-790-56-00-562027.3612 HOME DEPO-SPRAY BOTTLES79-795-56-00-562027.3613 WAREHOUSE DIRECT-SANITIZER79-795-56-00-5620106.8614 WAREHOUSE DIRECT-SANITIZER79-790-56-00-5620106.8615 WALMART-SPRAY BOTTLES79-790-56-00-562010.6816 WALMART-SPRAY BOTTLES79-795-56-00-562010.6817 WALMART-SPRAY BOTTLES, WIPES 01-110-56-00-561016.3218 WALMART-SPRAY BOTTLES, WIPES 01-120-56-00-561016.3219 PENNCARE-GLOVES01-120-56-00-561049.4220 PENNCARE-GLOVES01-110-56-00-561049.4221 PENNCARE-GLOVES01-220-56-00-562025.9822 PENNCARE-GLOVES79-790-56-00-562049.4223 PENNCARE-GLOVES79-795-56-00-562049.4224 AMAZON-CLOTH MASKS79-795-56-00-562047.4825 AMAZON-CLOTH MASKS79-790-56-00-562047.4726 AMAZON-KN95 MASKS79-790-56-00-562049.9527 AMAZON-KN95 MASKS79-795-56-00-562049.9528 LOGO FACTORY-PD LOGO MASKS01-210-56-00-5620209.6529 WAREHOUSE DIRECT-DISINFECTANT 79-795-56-00-562026.1030 WAREHOUSE DIRECT-DISINFECTANT 79-790-56-00-562026.0931 AMAZON-CLOTH MASKS79-790-56-00-562085.4532 AMAZON-CLOTH MASKS79-795-56-00-562087.45INVOICE TOTAL:1,766.48 *072520-D.BROWN06/30/20 01 RJ KECK-VALVES51-510-56-00-5638248.38FY 21Page 6 of 45       DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-D.BROWN06/30/20 02 AMAZON-CIRCULAR CHARTS51-510-56-00-563832.0003 ILLCO-PVC HOSE51-510-56-00-563823.64INVOICE TOTAL:304.02 *072520-D.HENNE06/30/20 01 FLATSOS-2 TIRES01-410-56-00-5628143.33INVOICE TOTAL:143.33 *072520-D.SMITH06/30/20 01 LAFARGE-2 LOADS OF STONE25-225-60-00-6010596.8202 MONTGOMERY LANDSCAPE-DIRT25-225-60-00-6010200.00INVOICE TOTAL:796.82 *072520-E.DHUSE06/30/20 01 WAREHOUSE DIRECT-PAPER,TONER52-520-56-00-5610261.3702 NAPA#257476-CHUCK01-410-56-00-56289.9903 NAPA#256023-FILTERS01-410-56-00-56286.2004 NAPA#258242-ANTIFFREEZE01-410-56-00-56285.9905 NAPA#257121-ID BAR01-410-56-00-562820.5406 NAPA#257058-BRAKE PADS,51-510-56-00-5628579.9607 CALIPERS, BRAKE FLUID** COMMENT **08 NAPA#256282-BATTERY01-410-56-00-5628114.1609 NAPA#255987-COOLANT01-410-56-00-562816.8810 NAPA-CALIPER DEPOSIT CREDIT 51-510-56-00-5628-69.46INVOICE TOTAL:945.63 *072520-E.TOPPER 06/30/20 01 UPSTAGING-COUNTER SHIELD82-820-56-00-5621641.0002 IMPRINT-PROMOTIONAL MATERIALS 82-820-54-00-5426795.2003 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460134.8404 AMAZON-PRESS-N-SEAL82-820-56-00-561045.4805 YORVILLE POST-POSTAGE82-820-54-00-54527.3106 AMAZON PRIME MONTHLY FEE82-820-54-00-546012.9907 AMAZON-THERMOMETER CREDIT82-820-56-00-5610-62.9708 BARREL SACK BAG** COMMENT **09 AMAZON-LAWN BAGS82-820-56-00-5621132.5710 PEORIA PARK DISTRICT-VIRTUAL 82-820-56-00-567150.0011 TRAVELING NATURALIST PROGRAM** COMMENT **12 AMAZON-ROCKING CHAIR82-000-24-00-248044.9913 AMAZON-ADDRESS LABELS,82-000-24-00-248076.3614 BATTERIES, SEAT CUSHIONS** COMMENT **15 DOMAIN LISTING-CHARGE REFUND 82-820-54-00-5426-228.0016 AMAZON-SOCIAL DISTANCING DECAL 82-820-56-00-561016.9917 AMAZON-ESSENTIAL OIL SANITIZER 82-820-56-00-562154.9918 AMAZON-ELECTRONIC KEYBOARD82-000-24-00-248082.9919 AMAZON-GAMES, CARDS82-000-24-00-248036.9320 AMAZON-TOUCHLESS HAND82-820-56-00-5621199.3821 SANITIZER DISPENSER** COMMENT **22 AMAZON-SENSORY BALL82-000-24-00-248014.99FY 21Page 7 of 45        DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-E.TOPPER 06/30/20 23 AMAZON-THERMOMETERS82-820-56-00-561069.99INVOICE TOTAL:2,126.03 *072520-E.WILLRETT06/30/20 01 ILCMA-ANNUAL MEMBERSHIP01-110-54-00-5460253.5002 RENEWAL-WILLRETT** COMMENT **03 ELEMENT FOUR-JUN 2020 CLOUD 01-640-54-00-5450454.0604 CONNECT BACKUPS** COMMENT **INVOICE TOTAL:707.56 *072520-G.STEFFENS 06/30/20 01 FLATSOS-NEW GATOR REPAIR01-410-54-00-5490106.4302 FLATSOS-NEW GATOR TIRE01-410-54-00-549020.0003 FLATSOS-NEW GATOR REPAIR01-410-54-00-549092.5704 FLATSOS-NEW GATOR TIRE01-410-54-00-549020.0005 OREILLY-TRANS FLUID52-520-56-00-562815.98INVOICE TOTAL:254.98 *072520-J.BAUER04/30/20 01 EXHAUST WORKS-MUFFLER REPAIR 51-510-54-00-5490481.96INVOICE TOTAL:481.96 *072520-J.ENGBERG 06/30/20 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-54-00-546252.9902 FEE** COMMENT **INVOICE TOTAL:52.99 *072520-J.GALAUNER 06/30/20 01 TARGET-ENVELOPES79-795-56-00-560610.98INVOICE TOTAL:10.98 *072520-J.JENSEN 06/30/20 01 TARGET-SHEET PROTECTORS01-210-56-00-561013.9802 IACP-SHARED PRINCIPLES POSTERS 01-210-56-00-562037.00INVOICE TOTAL:50.98 *072520-J.SLEEZER 06/30/20 01 DOORS BY RUSS-DOOR REPAIR23-216-54-00-544634.00INVOICE TOTAL:34.00 *072520-J.WEISS06/30/20 01 GROUND EFFECTS-MEXICAN PEBBLES 82-820-56-00-56714.6402 THERAPY SHOPPE-FIDGETS82-000-24-00-2480105.6103 FOXY'S ICE CREAM-16 $5.00 GIFT 82-000-24-00-248080.0004 CARDS FOR SUMMER READING** COMMENT **05 ROSATIS-GIFT CARDS FOR SUMMER 82-000-24-00-248040.0006 READING** COMMENT **07 PARMA-GIFT CARDS FOR SUMMER 82-000-24-00-248040.0008 READING** COMMENT **INVOICE TOTAL:270.25 *072520-K.GREGORY 06/30/20 01 ARAMARK#1592266295-MATS51-510-54-00-548556.6802 ARAMARK#1592281154-MATS01-410-54-00-548556.68FY 21Page 8 of 45       DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-K.GREGORY 06/30/20 03 MINER#100663-JUL 2020 MANAGED 01-410-54-00-5462366.8504 SERVICES RADIO** COMMENT **05 MINER#100663-JUL 2020 MANAGED51-510-54-00-5462430.6506 SERVICES RADIO** COMMENT **07 MINER#100663-JUL 2020 MANAGED 52-520-54-00-5462287.1008 SERVICES RADIO** COMMENT **09 MINER#100663-JUL 2020 MANAGED 79-790-54-00-5462510.4010 SERVICES RADIO** COMMENT **11 WAREHOUSE DIRECT-FORKS, SPOONS 01-110-56-00-561084.3612 ENVELOPES** COMMENT **13 ARNESON#291271-JUN 2020 DIESEL 52-520-56-00-5695138.0814 ARNESON#292138-JUN 2020 GAS 51-510-56-00-5695304.6215 ARNESON#292140-JUN 2020 DIESEL 52-520-56-00-5695253.4316 ARNESON#291165-JUN 2020 DIESEL 01-410-56-00-5695925.1817 ARNESON#291298-JUN 2020 GAS 51-510-56-00-5695503.2718 ARNESON#290888-MAY 2020 GAS 52-520-56-00-5695286.5619 ARNESON#290865-MAY 2020 DIESEL 01-410-56-00-5695403.0620 AMAZON-PLASTIC STANCHION SIGN 01-110-56-00-561043.3621 HOLDER, GAFFERS TAPE** COMMENT **INVOICE TOTAL:4,650.28 *072520-L.PICKERING 06/30/20 01 QUILL-CARDSTOCK01-110-56-00-561045.9802 SHAW MEDIA-ANNUAL WEED01-220-54-00-5426387.5003 NUISANCE PUBLICATION** COMMENT **04 TRIBUNE-DOWNSTATE SMALL01-110-54-00-5462517.3005 BUSINESS STABILIZATION GRANT** COMMENT **06 PUBLIC HEARING** COMMENT **07 TRIBUNE-ANNUAL WEED NUISANCE 01-220-54-00-5426308.4408 PUBLICATION** COMMENT **09 AMAZON-LANYARDS, MESSAGE FLAGS 01-110-56-00-561028.8610 WAREHOUSE DIRECT-PAGE FLAGS 01-110-56-00-561035.52INVOICE TOTAL:1,323.60 *072520-N.DECKER 06/30/20 01 SHRED-IT-MAY ONSITE SHREDDING 01-210-54-00-5462182.4902 COMCAST-5/15-6/14 INTERNET01-640-54-00-54491,153.2703 WAREHOUSE DIRECT-DVD/CD,01-210-56-00-5610159.2004 SLEEVES, FILES** COMMENT **05 CARSTAR-5/17 ACCIDENT REPAIRS 01-640-52-00-52314,007.0006 CARSTAR-5/17 ACCIDENT01-210-54-00-5495500.0007 DEDUCTIBLE** COMMENT **08 AT&T-5/25-6/24 SERVICE01-210-54-00-5440286.8809 COMCAST-6/8-7/7 CABLE01-210-54-00-54404.2210 CNA SURETY-NOTARY RENEWAL-01-210-54-00-546230.0011 KUEHLEM** COMMENT **12 ACCURINT-MAY 2020 SEARCHES01-210-54-00-5462150.00FY 21Page 9 of 45      DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-N.DECKER 06/30/20 13 MANAGING POLICE RECORDS01-210-54-00-5412250.0014 SEMINAR REGISTRATION-DECKER** COMMENT **15 CAR STAR-5/31 ACCIDENT REPAIRS 01-640-52-00-52311,749.9316 CAR STAR-5/31 ACCIDENT01-210-54-00-5495500.0017 DEDUCTIBLE** COMMENT **INVOICE TOTAL:8,972.99 *072520-P.RATOS06/30/20 01 AMERICAN TIRE#3461-AC01-220-54-00-5490139.4202 PRESSURE TEST & LEAK DETECTION** COMMENT **INVOICE TOTAL:139.42 *072520-R.FREDRICKSON 06/30/20 01 IGFOA-CANCELLED WEBINAR CREDIT 01-120-54-00-5412-30.0002 COMCAST-5/12-6/11 INTERNET @ 01-110-54-00-544021.1203 800 GAME FARM RD** COMMENT **04 COMCAST-5/13-6/12 INTERNET @ 51-510-54-00-5440108.3505 610 TOWER PLANT** COMMENT **06 COMCAST-5/132-6/14 INTERNET @ 79-795-54-00-544068.4007 102 E VAN EMMON** COMMENT **08 COMCAST-5/132-6/14 CABLE @79-795-54-00-544025.7109 102 E VAN EMMON** COMMENT **10 NEWTEK-5/11-6/11 WEB UBKEEP 01-640-54-00-545016.5911 COMCAST-5/24-6/23 INTERNET @ 79-790-54-00-544084.7712 201 W HYDRAULIC** COMMENT **13 COMCAST-5/24-6/23 INTERNET @ 79-790-54-00-544063.5814 201 W HYDRAULIC** COMMENT **15 COMCAST-5/24-6/23 INTERNET @ 01-110-54-00-544047.7616 800 GAME FARM RD** COMMENT **17 COMCAST-5/24-6/23 INTERNET @ 01-220-54-00-544040.9418 800 GAME FARM RD** COMMENT **19 COMCAST-5/24-6/23 INTERNET @ 01-120-54-00-544027.3020 800 GAME FARM RD** COMMENT **21 COMCAST-5/24-6/23 INTERNET @ 01-210-54-00-5440177.4022 800 GAME FARM RD** COMMENT **23 COMCAST-5/29-6/28 INTERNET @ 79-790-54-00-544089.9024 185 WOLF ST** COMMENT **25 COMCAST-5/29-6/28 CABLE &79-790-54-00-5440115.8926 VOICE @ 185 WOLF ST** COMMENT **27 AURORA UNIVERSITY-GOLDSMITH 01-210-54-00-5412-1.0028 CR FOR SUMMER TUITION** COMMENT **29 COMCAST-6/1-6/29 INTERNET @ 52-520-54-00-544039.4830 610 TOWER** COMMENT **31 COMCAST-6/1-6/29 INTERNET @ 01-410-54-00-544078.9432 610 TOWER** COMMENT **33 COMCAST-6/1-6/29 INTERNET @ 51-510-54-00-5440118.4334 610 TOWER** COMMENT **INVOICE TOTAL:1,093.56 *FY 21Page 10 of 45       DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-R.HARMON 06/30/20 01 AMAZON-MAILERS, INDEX CARDS, 79-795-56-00-5606177.1102 CLAY, ALKA-SELTZER, FILM** COMMENT **03 CANISTERS, BUG COUNTERS, DICE,** COMMENT **04 CARDSTOCK, EASTER GRASS,** COMMENT **05 STICKERS** COMMENT **06 US POSTAL-PRIORITY MAILING79-795-56-00-560615.0007 AMAZON-INK PADS, FREEZER79-795-56-00-5606198.7908 BAGS, SANDWICH BAGS,** COMMENT **09 STREAMERS, STICKERS, CLOROX** COMMENT **10 WIPES, WATER GUNS, PUTTY,** COMMENT **11 DINOSAUR TOYS, CRAFT STICKS** COMMENT **12 STAPLES-TAX CREDIT79-795-56-00-5606-2.5113 USPS-PRORITY SHIPPING79-795-54-00-545223.7014 PETITE PALETTE-VIRTUAL79-795-54-00-546296.0015 PAINTING CLASS** COMMENT **16 AMAZON-CLAY, CARDSTOCK79-795-56-00-560650.5617 FUN EXPRESS-CRAFT SUPPLIES79-795-56-00-5606184.8718 AMAZON-STICKERS, STRAWS,79-795-56-00-560667.6019 COFFEE, ENVELOPES, STORAGE** COMMENT **20 BAGS** COMMENT **21 TEACHERS PY TEACHERS-TEACHING 79-795-56-00-5606125.5022 AIDES** COMMENT **23 STAPLES-PAPER, BOXES79-795-56-00-560654.1824 AMAZON-GOLF TEES, PAPER79-795-56-00-560654.8425 CLIPS, PENCILS, PING PONG** COMMENT **26 BALLS** COMMENT **INVOICE TOTAL:1,045.64 *072520-R.WRIGHT 06/30/20 01 PRO 2010 TERMINAL SERVER01-120-54-00-546242.3902 LICENSE FOR PAYROLL DIRECT** COMMENT **03 DEPOSIT EMAIL PROCESSING** COMMENT **INVOICE TOTAL:42.39 *072520-S.AUGUSTINE 06/30/20 01 STARBUCKS-SUMMER READING GIFT 82-000-24-00-248020.0002 CARD** COMMENT **03 GRACE COFFEE-SUMMER READING 82-000-24-00-248010.0004 GIFT CARD** COMMENT **INVOICE TOTAL:30.00 *072520-S.REDMON 06/30/20 01 ASCAP-ANNUAL LICENSING FEE79-795-56-00-5606365.5002 AT&T -6/24-7/23 TOWN SQUARE 79-795-54-00-544078.5303 PARK SIGN INTERNET** COMMENT **04 ARAMARK#1592296158-MATS79-790-56-00-562018.2105 ARAMARK#1592303698-MATS79-790-56-00-562018.2106 ARAMARK#001592281153-MATS79-790-56-00-562018.21FY 21Page 11 of 45     DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-S.REDMON 06/30/20 07 ARAMARK#001592273693-MATS79-790-56-00-562018.2108 ARAMARK#001592266294-MATS79-790-56-00-562018.2109 ARAMARK#001592258894-MATS79-790-56-00-562018.2110 LOMBARDI-VIRTUAL SLIME CLASS79-795-54-00-546224.0011 JACKSON-HIRSH-LAMINATING79-795-56-00-5606125.8412 AMAZON-COMPUTER AIR FILTER79-795-56-00-561014.9813 ARNESON#289743-MAY 2020 GAS 79-790-56-00-5695360.1814 ARNESON#289699-MAY 2020 GAS 79-790-56-00-5695148.2115 NARVICK-3,000 AE79-790-56-00-56402,942.0016 ARNESON#288912-MAY 2020 DIESEL 79-790-56-00-569568.0117 ARNESON#288921-MAY 2020 GAS 79-790-56-00-5695275.6318 REINDERS#1831051-01-WATER PUMP 79-790-56-00-5640322.8319 SWITCH, ALARM TONE** COMMENT **20 REINDERS#1832326-00-BLADE,BELT 79-790-56-00-5640142.8621 RUNCO#792211-0-TONER79-790-56-00-5620299.3522 ROSATIS-BINGO GIFT CARD79-795-56-00-560610.0023 ROSATIS-BINGO GIFT CARD79-795-56-00-56065.0024 GRACE-BINGO GIFT CARD79-795-56-00-560625.8125 RUNCO-LYSOL SPRAY79-795-56-00-5606278.9726 QUADIENT-7/5-10/4 POSTAGE79-795-54-00-548560.3627 MACHINE LEASE** COMMENT **28 ARNESON#290338-MAY 2020 DIESEL 79-790-56-00-569593.6829 ARNESON#290274-MAY 2020 GAS 79-790-56-00-5695194.4830 ARNESON#291317-JUN 2020 DIESEL 79-790-56-00-5695102.7531 ARNESON#291297-JUN 2020 GAS 79-790-56-00-5695544.4632 ARNESON#292137-JUN 2020 GAS 79-790-56-00-5695368.3533 ARNESON#290887-MAY 2020 GAS 79-790-56-00-5695277.6234 ARNESON#290837-MAY 2020 DIESEL 79-790-56-00-5695116.3535 REINDERS#1833387-00-PULLEYS, 79-790-56-00-5640159.2736 IDLER, THERMOSTAT, WATER PUMP, ** COMMENT **37 SWITCH** COMMENT **38 REINDERS#1833791-00-SWITCHES 79-790-56-00-564064.0239 SMITHEREEN-JUNE PEST CONTROL 79-790-54-00-546288.0040 REINDERS#1831833-00-REGULATOR 79-790-56-00-5640234.3841 REINDERS#1831051-02-SWITCH79-790-56-00-564054.3642 REINDERS#1832250-00-INJECTION 79-790-56-00-5640377.5043 NOZZLE** COMMENT **44 VERMONT SYSTEMS-RECTRAC79-795-54-00-54625,407.5045 MAINTENANCE CONTRACT RENEWAL** COMMENT **46 ARAMARK#1592296158-MATS79-790-56-00-562018.2147 ARAMARK#1592303698-MATS79-790-56-00-562018.21INVOICE TOTAL:13,776.46 *072520-S.REMUS06/30/20 01 PRO WASTE-HAND SANITIZER79-795-56-00-56201,400.0002 STANDS** COMMENT **INVOICE TOTAL:1,400.00 *FY 21Page 12 of 45      DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-S.SLEEZER 06/30/20 01 RURAL KING-MULCH72-720-60-00-6049415.6802 GROUND EFFECTS-STRAW79-790-56-00-564014.64INVOICE TOTAL:430.32 *072520-T.NELSON06/30/20 01 WALMART-PLASTIC BASEBALLS79-795-56-00-5606252.13INVOICE TOTAL:252.13 *072520-T.SOELKE 06/30/20 01 AMAZON-PANTS-JACKSON52-520-56-00-5600174.95INVOICE TOTAL:174.95 *072520-UCOY06/30/20 01 ADVANCED DISPOSAL-MAY 202001-540-54-00-5442 107,641.5602 REFUSE SERVICE** COMMENT **03 ADVANCED DISPOSAL-MAY 202001-540-54-00-54413,478.5904 SENIOR REFUSE SERVICE** COMMENT **INVOICE TOTAL:111,120.15 *CHECK TOTAL:168,803.34TOTAL AMOUNT PAID:168,803.34FY 21Page 13 of 45 01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533056 AACVB AURORA AREA CONVENTION05/20-ALL06/25/20 01 ALL SEASON MAY 2020 HOTEL TAX 01-640-54-00-548114.24INVOICE TOTAL:14.24 *05/20-HAMPTON06/25/20 01 HAMPTON MAY 2020 HOTEL TAX 01-640-54-00-5481798.84INVOICE TOTAL:798.84 *05/20-SUNSET06/25/20 01 SUNSET MAY 2020 HOTEL TAX 01-640-54-00-548134.20INVOICE TOTAL:34.20 *05/20-SUPER06/25/20 01 SUPER 8 MAY 2020 HOTEL TAX 01-640-54-00-5481779.58INVOICE TOTAL:779.58 *CHECK TOTAL:1,626.86 533057 ABEEP A BEEP, LLC9483706/29/20 01 REPLACEMENT CLIP FOR RADIO 01-210-56-00-562050.29INVOICE TOTAL:50.29 *CHECK TOTAL:50.29 533058 ADVAAUTO ADVANCED AUTOMATION & CONTROLS20-341307/09/20 01 SAE103 SOFTWARE & MAINTENANCE 51-510-54-00-5445805.00INVOICE TOTAL:805.00 *CHECK TOTAL:805.00 533059 ALUMITAN ALUMITANK, INCS-INV00422506/25/20 01 4 TANKS01-410-56-00-5628604.80INVOICE TOTAL:604.80 *CHECK TOTAL:604.80FY 21Page 14 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533060 AMALGAMA AMALGAMATED BANK OF CHICAGO07012007/01/20 01 SERIES 2015A ADMIN FEE51-510-54-00-5498349.3202 SERIES 2015A ADMIN FEE87-870-54-00-5498125.68INVOICE TOTAL:475.00 *CHECK TOTAL:475.00D001721 ANTPLACE ANTHONY PLACE YORKVILLE LPAUG 202007/15/20 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427769.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR AUGUST 2020 ** COMMENT **INVOICE TOTAL:769.00 *DIRECT DEPOSIT TOTAL:769.00 533061 ATLAS ATLAS BOBCATQ0228006/23/20 01 SKID STEER25-215-60-00-606034,507.00INVOICE TOTAL:34,507.00 *CHECK TOTAL:34,507.00 533062 BATTERYS BATTERY SERVICE CORPORATION006401307/02/20 01 BATTERY01-410-56-00-562889.95INVOICE TOTAL:89.95 *CHECK TOTAL:89.95 533063 BCBSBLUE CROSS BLUE SHIELD07082007/08/20 01 AUG 2020 HEALTH INS01-110-52-00-52167,340.0502 AUG 2020 HEALTH INS01-120-52-00-52164,044.1403 AUG 2020 HEALTH INS01-210-52-00-521648,932.74FY 21Page 15 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533063 BCBSBLUE CROSS BLUE SHIELD07082007/08/20 04 AUG 2020 HEALTH INS01-220-52-00-52166,620.2205 AUG 2020 HEALTH INS01-410-52-00-521610,163.4506 AUG 2020 HEALTH INS01-640-52-00-524010,844.6707 AUG 2020 HEALTH INS79-790-52-00-521612,443.2508 AUG 2020 HEALTH INS79-795-52-00-52166,882.7309 AUG 2020 HEALTH INS51-510-52-00-52168,506.7110 AUG 2020 HEALTH INS52-520-52-00-52166,510.8011 AUG 2020 HEALTH INS82-820-52-00-52165,243.88INVOICE TOTAL:127,532.64 *CHECK TOTAL:127,532.64 533064 BEYERD DWAYNE F BEYERJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-5462120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 533065 BUILDERS BUILDERS ASPHALT LLC6049306/22/20 01 HMA PRIVATE SURFACE23-230-56-00-5632338.50INVOICE TOTAL:338.50 *CHECK TOTAL:338.50 533066 BULLINGJ JOSLYN T. BULLINGTONJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546235.00INVOICE TOTAL:35.00 *CHECK TOTAL:35.00 533067 CALLONE UNITED COMMUNICATION SYSTEMSFY 21Page 16 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533067 CALLONE UNITED COMMUNICATION SYSTEMS29845307/15/20 01 JUN 2020 ADMIN LINES01-110-54-00-5440514.7502 JUN 2020 CITY HALL NORTEL 01-110-54-00-5440189.4803 JUN 2020 CITY HALL NORTEL 01-210-54-00-5440189.4804 JUN 2020 CITY HALL NORTEL 51-510-54-00-5440189.4805 JUN 2020 POLICE LINES01-210-54-00-5440501.3906 JUN 2020 CITY HALL FIRE01-210-54-00-5440724.8307 JUN 2020 CITY HALL FIRE01-110-54-00-5440724.8308 JUN 2020 PW LINES51-510-54-00-54402,287.1809 JUN 2020 SEWER DEPT LINES 52-520-54-00-5440593.1010 JUN 2020 TRAFFIC SIGNAL01-410-54-00-543556.3411 MAINTENANCE** COMMENT **12 JUN 2020 PARKS DEPT LINES 79-790-54-00-544077.5213 JUN 2020 REC DEPT LINES79-795-54-00-5440343.62INVOICE TOTAL:6,392.00 *CHECK TOTAL:6,392.00 533068 CAMBRIA CAMBRIA SALES COMPANY INC.4172106/16/20 01 PAPER TOWEL52-520-56-00-561062.34INVOICE TOTAL:62.34 *4174606/24/20 01 PAPER TOWELS, GARBAGE BAGS 01-110-56-00-5610265.83INVOICE TOTAL:265.83 *CHECK TOTAL:328.17 533069 CENTRALL CENTRAL LIMESTONE COMPANY, INC2174906/22/20 01 RIP RAP01-410-56-00-5620267.60INVOICE TOTAL:267.60 *CHECK TOTAL:267.60 533070 COMED COMMONWEALTH EDISONFY 21Page 17 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533070 COMED COMMONWEALTH EDISON0091033126-062006/29/20 01 05/29-06/29 AUTUMN CRK & RT34 23-216-54-00-548253.92INVOICE TOTAL:53.92 *0903040077-062006/26/20 01 05/12-06/26 MISC STREET LIGHTS 23-216-54-00-54823,105.34INVOICE TOTAL:3,105.34 *CHECK TOTAL:3,159.26 533071 COMED COMMONWEALTH EDISON1161132039-RPRT06/04/20 01 MUNICIPAL AGGREGATION01-000-24-00-244064.0002 PROVISION REPORT FEE** COMMENT **INVOICE TOTAL:64.00 *CHECK TOTAL:64.00 533072 COMED COMMONWEALTH EDISON1251108256-062006/25/20 01 05/27-06/25 301 E HYDRAULIC 79-795-54-00-548029.67INVOICE TOTAL:29.67 *1647065335-062006/29/20 01 05/29-06/29 SARAVANOS PUMP 52-520-54-00-548048.69INVOICE TOTAL:48.69 *2947052031-062006/26/20 01 05/28-06/26 RT47 & RIVER23-216-54-00-5482204.53INVOICE TOTAL:204.53 *3119142025-062006/25/20 01 05/27-06/25 VAN EMMON LOT 23-216-54-00-548219.71INVOICE TOTAL:19.71 *6819027011-062007/02/20 01 05/27-0/26 MISC PR BUILDINGS 79-795-54-00-548087.48INVOICE TOTAL:87.48 *7110074020-062006/25/20 01 05/27-06/25 104 E VAN EMMON 01-110-54-00-5480351.59INVOICE TOTAL:351.59 *FY 21Page 18 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533072 COMED COMMONWEALTH EDISON7982120022-062006/26/20 01 05/28-06/26 609 N BRIDGE01-110-54-00-548017.20INVOICE TOTAL:17.20 *CHECK TOTAL:758.87 533073 CONSTELL CONSTELLATION NEW ENERGY1771711210106/22/20 01 05/20-06/19 421 POPLAR LITE 23-216-54-00-54823,131.26INVOICE TOTAL:3,131.26 *1778753430107/01/20 01 05/28-06/30 COUNTRYSIDE PKWY 23-216-54-00-5482107.38INVOICE TOTAL:107.38 *CHECK TOTAL:3,238.64 533074 COREMAIN CORE & MAIN LPM47754506/24/20 01 DUAL CHECK WATTS51-510-56-00-56643,330.00INVOICE TOTAL:3,330.00 *M51927106/17/20 01 54 510M METERS51-510-56-00-56647,020.00INVOICE TOTAL:7,020.00 *M53191507/02/20 01 METER51-510-56-00-5664387.58INVOICE TOTAL:387.58 *M56819806/26/20 01 100CF METERS, WIRE51-510-56-00-56642,335.00INVOICE TOTAL:2,335.00 *M57781906/26/20 01 100 CF METERS51-510-56-00-56641,559.68INVOICE TOTAL:1,559.68 *CHECK TOTAL:14,632.26 533075 COXLAND COX LANDSCAPING LLCFY 21Page 19 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533075 COXLAND COX LANDSCAPING LLC19059206/01/20 01 MAY 2020 LANDSCAPE AGREEMENT 11-111-54-00-5495423.20INVOICE TOTAL:423.20 *19069207/01/20 01 JUNE 2020 LANDSCAPING12-112-54-00-54951,132.50INVOICE TOTAL:1,132.50 *285706/26/20 01 TRIM BUSHES, TREES & MULCHING 12-112-54-00-54952,560.0002 IN SUNFLOWER ESTATES** COMMENT **INVOICE TOTAL:2,560.00 *CHECK TOTAL:4,115.70 533076 DEARNATI DEARBORN LIFE INS. COMPANY07092007/09/20 01 AUG 2020 VISION INS01-110-52-00-522494.1502 AUG 2020 VISION INS01-120-52-00-522458.9503 AUG 2020 VISION INS01-210-52-00-5224517.8004 AUG 2020 VISION INS01-220-52-00-522490.0605 AUG 2020 VISION INS01-410-52-00-522495.7506 AUG 2020 VISION INS01-640-52-00-5242197.7107 AUG 2020 VISION INS79-790-52-00-5224128.1208 AUG 2020 VISION INS79-795-52-00-522485.0009 AUG 2020 VISION INS51-510-52-00-522499.0210 AUG 2020 VISION INS52-520-52-00-522466.2611 AUG 2020 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,517.15 *CHECK TOTAL:1,517.15 533077 DIRENRGY DIRECT ENERGY BUSINESS20182004256336906/30/20 01 05/29-06/24 2224 TREMONT51-510-54-00-54807,284.85INVOICE TOTAL:7,284.85 *CHECK TOTAL:7,284.85FY 21Page 20 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533078 DRHCAMBR DRH CAMBRIDGE HOMES2401 ANNA MARIA07/10/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *CHECK TOTAL:7,500.00 533079 DYNEGY DYNEGY ENERGY SERVICES38664352006106/29/20 01 04/28-05/27 420 FAIRHAVEN 52-520-54-00-5480124.9702 04/29-05/28 6780 RT4751-510-54-00-548070.5103 05/27-0624 456 KENNEDY RD 51-510-54-00-548044.0204 05/12-06/10 BRIDGE ST TANK 51-510-54-00-548035.9505 05/26-06/23 1107 PRIAIRIE CR 52-520-54-00-548076.9206 05/7-06/24 301 E HYDRAULIC 79-795-54-00-548019.8907 04/30-05/31 FOXHILL 7 LIFT 52-520-54-00-548033.2408 05/26-06/23 872 PRAIRIE CR 79-795-54-00-548099.0809 05/12-06/10 9257 GALENA PK 79-795-54-00-548063.3810 04/28-05/27 101 BRUELL ST 52-520-54-00-5480368.0411 05/26-06/2 1908 RAINTREE51-510-54-00-5480178.7812 05/27-6/27 PRESTWICK LIFT 52-520-54-00-548095.3913 05/27-06/24 1991 CANNONBALL TR 51-510-54-00-5480136.3714 04/28-05/27 610 TOWER51-510-54-00-5480146.1215 05/27-06/24 276 WINDHAM LIFT 52-520-54-00-5480128.6716 05/27-06/24 133 E HYDRAULIC 79-795-54-00-548081.8517 04/28-05/27 1975 BRIDGE LIFT 52-520-54-00-5480296.83INVOICE TOTAL:2,000.01 *CHECK TOTAL:2,000.01 533080 ECOLAB ECOLAB INC625622485906/30/20 01 PEROXIDE DISINFECT51-510-56-00-5638140.52INVOICE TOTAL:140.52 *CHECK TOTAL:140.52FY 21Page 21 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533081 EEIENGINEERING ENTERPRISES, INC.6928406/30/20 01 GRANDE RESERVE-AVANTI01-640-54-00-5465312.00INVOICE TOTAL:312.00 *6928606/30/20 01 METRA RAIL YARD01-640-54-00-5465208.00INVOICE TOTAL:208.00 *6928706/30/20 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-0111132.25INVOICE TOTAL:132.25 *6928806/30/20 01 METRONET90-132-00-00-0111191.25INVOICE TOTAL:191.25 *6928906/30/20 01 SUB-REGIONAL WATER51-510-54-00-5465134.5002 COORDINATION** COMMENT **INVOICE TOTAL:134.50 *6929006/30/20 01 GRANDE RESERVE-UNIT 101-640-54-00-5465702.00INVOICE TOTAL:702.00 *6929106/30/20 01 FOUNTAIN VILLAGE-COMPLETION 23-230-60-00-602336.5002 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:36.50 *6929206/30/20 01 EAST ORANGE STREET WATER MAIN 51-510-60-00-6025400.0002 REPLACEMENT** COMMENT **INVOICE TOTAL:400.00 *6929306/30/20 01 STORM WATER BASIN INSPRECTIONS 01-640-54-00-54657,962.50INVOICE TOTAL:7,962.50 *6929406/30/20 01 RESTORE CHURCH90-121-00-00-011155.75INVOICE TOTAL:55.75 *6929506/30/20 01 WELLS #8 & #9 WATER TREATMENT 51-510-60-00-60814,694.75FY 21Page 22 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533081 EEIENGINEERING ENTERPRISES, INC.6929506/30/20 02 PLANT CATION EXCHANGE MEDIA ** COMMENT **03 REPLACEMENT** COMMENT **INVOICE TOTAL:4,694.75 *6932806/30/20 01 GAS-N-WASH90-144-00-00-0111972.50INVOICE TOTAL:972.50 *6932906/30/20 01 GRANDE RESERVE UNITS 26 & 27 90-147-00-00-01113,313.00INVOICE TOTAL:3,313.00 *CHECK TOTAL:19,115.00 533082 EEIENGINEERING ENTERPRISES, INC.69330-B06/30/20 01 2020 ROAD PROGRAM23-230-60-00-602525,686.93INVOICE TOTAL:25,686.93 *CHECK TOTAL:25,686.93 533083 EEIENGINEERING ENTERPRISES, INC.6933106/30/20 01 RAGING WAVES PARKING LOT90-117-00-00-0111449.0002 EXPANSION PHASE 2** COMMENT **INVOICE TOTAL:449.00 *6933206/30/20 01 LOT 103 KENDALL MARKETPLACE 90-153-00-00-0111518.00INVOICE TOTAL:518.00 *6933406/30/20 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6933506/30/20 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-01114,492.25INVOICE TOTAL:4,492.25 *6933606/30/20 01 POPEYES-LOT 4 MENARDS COMMONS 90-156-00-00-01112,627.00INVOICE TOTAL:2,627.00 *FY 21Page 23 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533083 EEIENGINEERING ENTERPRISES, INC.6933706/30/20 01 1602 N BRIDGE STREET90-157-00-00-0111515.50INVOICE TOTAL:515.50 *6933806/30/20 01 KENDALL MARKETPLACE-LOT 104 90-158-00-00-01111,062.00INVOICE TOTAL:1,062.00 *6933906/30/20 01 DCEO GRANT APPLICATIONS01-640-54-00-54651,666.50INVOICE TOTAL:1,666.50 *6934006/30/20 01 GRANDE RESERVE UNIT 8-ENG 01-640-54-00-5465300.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:300.00 *6934106/30/20 01 CALEDONIA PHASE 1-ENG01-640-54-00-5465400.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:400.00 *6934206/30/20 01 KENDALL MARKETPLACE-ENG01-640-54-00-5465300.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:300.00 *6934306/30/20 01 PRESTWICK-ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *6934406/30/20 01 RAINTREE VILLAGE UNIT 4-ENG 01-640-54-00-5465500.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:500.00 *6934506/30/20 01 WHITE OAK ESTATES-ENG01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *6934606/30/20 01 RAINTREE VILLAGE UNIT 5-ENG 01-640-54-00-5465300.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:300.00 *CHECK TOTAL:15,230.25FY 21Page 24 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533084 EJEQUIP EJ EQUIPMENTP2394807/06/20 01 CABIN FILTER01-410-56-00-562877.14INVOICE TOTAL:77.14 *P2402307/09/20 01 ENGINE SWITCHES01-410-56-00-562877.75INVOICE TOTAL:77.75 *CHECK TOTAL:154.89 533085 FARMFLEE BLAIN'S FARM & FLEET9132-BEHRENS07/05/20 01 POCKET T-SHIRTS01-410-56-00-560086.33INVOICE TOTAL:86.33 *CHECK TOTAL:86.33 533086 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT122719N-07012007/01/20 01 3RD QTR 2020 UNEMPLOY INS 01-640-52-00-52304,269.4602 3RD QTR 2020 UNEMPLOY INS-PR 01-640-52-00-52301,081.9303 3RD QTR 2020 UNEMPLOY INS 82-820-52-00-5230332.9004 3RD QTR 2020 UNEMPLOY INS 51-510-52-00-5230526.8205 3RD QTR 2020 UNEMPLOY INS 52-520-52-00-5230277.14INVOICE TOTAL:6,488.25 *CHECK TOTAL:6,488.25 533087 FLATSOS RAQUEL HERRERA1540406/11/20 01 1 NEW TIRE79-790-54-00-549578.71INVOICE TOTAL:78.71 *CHECK TOTAL:78.71 533088 FLEXFLEX BENEFIT SERVICE CORP.FY 21Page 25 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533088 FLEXFLEX BENEFIT SERVICE CORP.14249007/11/20 01 JUN 2020 COBRA01-110-54-00-546250.00INVOICE TOTAL:50.00 *33278436908706/06/20 01 JUN 2020 HRA ADMIN FEES01-110-52-00-521615.0002 JUN 2020 HRA ADMIN FEES01-120-52-00-521610.0003 JUN 2020 HRA ADMIN FEES01-210-52-00-5216105.0004 JUN 2020 HRA ADMIN FEES01-220-52-00-521620.0005 JUN 2020 HRA ADMIN FEES01-410-52-00-52166.6706 JUN 2020 HRA ADMIN FEES79-790-52-00-521627.5007 JUN 2020 HRA ADMIN FEES79-795-52-00-521622.5008 JUN 2020 HRA ADMIN FEES51-510-52-00-521616.6709 JUN 2020 HRA ADMIN FEES52-520-52-00-521611.6610 JUN 2020 HRA ADMIN FEES01-640-52-00-524035.0011 JUN 2020 HRA ADMIN FEES82-820-52-00-521620.0012 JUN 2020 FSA ADMIN FEES01-110-52-00-52168.0013 JUN 2020 FSA ADMIN FEES01-120-52-00-52164.0014 JUN 2020 FSA ADMIN FEES01-210-52-00-521624.0015 JUN 2020 FSA ADMIN FEES01-220-52-00-52164.0016 JUN 2020 FSA ADMIN FEES01-410-52-00-52168.0017 JUN 2020 FSA ADMIN FEES51-510-52-00-52168.00INVOICE TOTAL:346.00 *CHECK TOTAL:396.00 533089 FULTON J & D INGENUITIES, LLC177807/01/20 01 ANNUAL RENEWAL FOR MONITORING 01-210-54-00-5462456.9502 OUTDOOR SIREN SYSTEM** COMMENT **INVOICE TOTAL:456.95 *CHECK TOTAL:456.95 533090 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-14819907/02/20 01 KIMBALL HILL I MATTERS01-640-54-00-54616,757.50INVOICE TOTAL:6,757.50 *FY 21Page 26 of 45   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533090 GARDKOCH GARDINER KOCH & WEISBERGH-3181C-14819707/02/20 01 MISC CITY LEGAL MATTERS01-640-54-00-54611,056.00INVOICE TOTAL:1,056.00 *H-3586C-14820007/02/20 01 NICHOLSON MATTERS01-640-54-00-5461484.00INVOICE TOTAL:484.00 *H-3995C-14820107/02/20 01 YMCA MATTERS01-640-54-00-5461594.00INVOICE TOTAL:594.00 *H-4412C-14819807/02/20 01 GREEN ORGANICS MATTERS01-640-54-00-54611,672.00INVOICE TOTAL:1,672.00 *CHECK TOTAL:10,563.50 533091 GOLINSKS SAM GOLINSKIJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00 533092 GSLSPORT BIG DAWG ATHLETICS LLC8-07062007/06/20 01 MENS SUMMER SOFTBALL LEAGUE 79-795-56-00-5606180.00INVOICE TOTAL:180.00 *CHECK TOTAL:180.00 533093 HARRIS HARRIS COMPUTER SYSTEMSXT0000721205/31/20 01 MYGOVHUB FEES - MAY 202001-120-54-00-5462197.1202 MYGOVHUB FEES - MAY 202051-510-54-00-5462295.6803 MYGOVHUB FEES - MAY 202052-520-54-00-546286.96INVOICE TOTAL:579.76 *FY 21Page 27 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533093 HARRIS HARRIS COMPUTER SYSTEMSXT0000724306/29/20 01 MYGOVHUB FEES - JUNE 2020 01-120-54-00-546283.6202 MYGOVHUB FEES - JUNE 2020 51-510-54-00-5462125.4303 MYGOVHUB FEES - JUNE 2020 52-520-54-00-546236.90INVOICE TOTAL:245.95 *CHECK TOTAL:825.71 533094 HAWKINS HAWKINS INC473795706/19/20 01 CHLORINE51-510-56-00-5638922.00INVOICE TOTAL:922.00 *474240006/26/20 01 O-RINGS, SEALS, ROTATING ASS'Y 51-510-56-00-5638403.50INVOICE TOTAL:403.50 *CHECK TOTAL:1,325.50 533095 HERIAUDE ELIZABETH J HERIAUD515-0623-2006/23/20 01 YOGA CLASS INSTRUCTION79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 533096 HETTINGA ANDREW HETTINGERJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-5462120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 533097 HUNTERJ JOHN HUNTER062520-RFND06/25/20 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371223.48FY 21Page 28 of 45   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533097 HUNTERJ JOHN HUNTER062520-RFND06/25/20 02 BILL FOR ACCT#0107408840-01 ** COMMENT **INVOICE TOTAL:223.48 *CHECK TOTAL:223.48 533098 ILEPA ILLINOIS EPS (NPDES)ILR400554-0662006/26/20 01 FY 2021 STORMWATER BILLING 23-230-54-00-54621,000.00INVOICE TOTAL:1,000.00 *CHECK TOTAL:1,000.00 533099 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02898606/29/20 01 REPLACE STEER AXEL BRAKE01-410-54-00-5490505.8202 CHAMBER** COMMENT **INVOICE TOTAL:505.82 *02898906/29/20 01 REPLACE NOX SENSORS01-410-54-00-54903,046.66INVOICE TOTAL:3,046.66 *CHECK TOTAL:3,552.48 533100 IMPACT IMPACT NETWORKING, LLC182380806/26/20 01 5/29-6/28 COPY CHARGES01-110-54-00-543083.1902 5/29-6/28 COPY CHARGES01-120-54-00-543027.7303 5/29-6/28 COPY CHARGES01-220-54-00-543056.7304 5/29-6/28 COPY CHARGES01-210-54-00-543069.3705 5/29-6/28 COPY CHARGES01-410-54-00-54623.2906 5/29-6/28 COPY CHARGES79-790-54-00-5462105.8007 5/29-6/28 COPY CHARGES79-795-54-00-5462105.8008 5/29-6/28 COPY CHARGES51-510-54-00-54303.3009 5/29-6/28 COPY CHARGES52-520-54-00-54303.29INVOICE TOTAL:458.50 *CHECK TOTAL:458.50FY 21Page 29 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533101 IMPERINV IMPERIAL INVESTMENTSMAY 2020-REBATE07/10/20 01 MAY 2020 BUSINESS DIST REBATE 01-000-24-00-24883,707.81INVOICE TOTAL:3,707.81 *CHECK TOTAL:3,707.81 533102 ITRON ITRON55886106/11/20 01 JULY 2020 HOSTING SERVICES 51-510-54-00-5462624.39INVOICE TOTAL:624.39 *56167707/12/20 01 AUG 2020 HOSTING SERVICES 51-510-54-00-5462624.39INVOICE TOTAL:624.39 *CHECK TOTAL:1,248.78 533103 JIMSTRCK JIM'S TRUCK INSPECTION LLC18209506/11/20 01 TRUCK INSPECTION01-410-54-00-549056.00INVOICE TOTAL:56.00 *18230306/26/20 01 TRUCK INSPECTION52-520-54-00-549056.00INVOICE TOTAL:56.00 *18230406/26/20 01 TRUCK INSPECTION52-520-54-00-549035.00INVOICE TOTAL:35.00 *CHECK TOTAL:147.00 533104 KENDCROS KENDALL CROSSING, LLCMAY 2020-REBATE07/10/20 01 MAY 2020 BUSINESS DIST REBATE 01-000-24-00-2487654.74INVOICE TOTAL:654.74 *CHECK TOTAL:654.74FY 21Page 30 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533105 KINDJAM CYNTHIA ROCHELLE HUERTERKL111006/29/20 01 JUNE 2020 VIRTUAL KINDERJAM 79-795-54-00-546248.0002 CLASSES** COMMENT **INVOICE TOTAL:48.00 *CHECK TOTAL:48.00 533106 LANEMUCH LANER, MUCHIN, LTD58748006/01/20 01 MAY 2020 GENERAL COUNSELING 01-640-54-00-54631,395.00INVOICE TOTAL:1,395.00 *CHECK TOTAL:1,395.00 533107 LAPINSKA ANDREW LAPINSKASJUNE 29-JULY 1107/16/20 01 UMPIRE79-795-54-00-546225.00INVOICE TOTAL:25.00 *CHECK TOTAL:25.00 533108 LEONM MIKE LEONJUNE 29-JULY 1107/16/20 01 UMPIRE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 533109 LOHERG GAVIN LOHERJUNE 29-JULY 1107/16/20 01 UMPIRE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 533110 MENLAND MENARDS - YORKVILLEFY 21Page 31 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533110 MENLAND MENARDS - YORKVILLE8599206/08/20 01 MARKING PAINT79-790-56-00-564097.96INVOICE TOTAL:97.96 *8606806/09/20 01 D-GERM79-795-56-00-5606 COVID-19349.50INVOICE TOTAL:349.50 *8619006/10/20 01 SANITIZER, ANTIBACTERIAL WIPES 79-795-56-00-5606 COVID-1939.26INVOICE TOTAL:39.26 *8627706/11/20 01 CONCRETE FORMING79-790-56-00-564033.60INVOICE TOTAL:33.60 *8643606/12/20 01 MARKING PAINT, VESTS79-795-56-00-560629.86INVOICE TOTAL:29.86 *8695206/18/20 01 REPELLENT, BUG SPRAY, GARBAGE 52-520-56-00-561358.7202 BAGS** COMMENT **INVOICE TOTAL:58.72 *8695606/18/20 01 NIPPLES, REDUCER, TACKY GREASE 79-790-56-00-564061.15INVOICE TOTAL:61.15 *8698306/18/20 01 D-GERM79-795-56-00-5606 COVID-1955.92INVOICE TOTAL:55.92 *8703606/19/20 01 HEX KEY SET01-410-56-00-56308.98INVOICE TOTAL:8.98 *8706506/19/20 01 MEGA NOODLES52-520-56-00-56202.99INVOICE TOTAL:2.99 *87365-2006/22/20 01 TOILET REPAIR KIT23-216-56-00-565619.97INVOICE TOTAL:19.97 *87458-2006/23/20 01 HEX BOLTS, APOLLO PLASTICS 52-520-56-00-56204.64INVOICE TOTAL:4.64 *FY 21Page 32 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533110 MENLAND MENARDS - YORKVILLE8768806/25/20 01 CUTTING WHEEL, WASHERS, HEX 52-520-56-00-5620151.3002 BOLTS, BLADES, TACKY GREASE, ** COMMENT **03 U-BOLT PLATES** COMMENT **INVOICE TOTAL:151.30 *87739-2006/26/20 01 HAND SOAP51-510-56-00-563811.82INVOICE TOTAL:11.82 *8809606/30/20 01 GARBAGE BAGS51-510-56-00-564011.99INVOICE TOTAL:11.99 *8821207/01/20 01 GFCI51-510-56-00-563863.52INVOICE TOTAL:63.52 *8828707/02/20 01 PAINT CUP, BRUSHES, RAGS, 51-510-56-00-5640112.4002 PAINT, MINERAL SPIRITS** COMMENT **INVOICE TOTAL:112.40 *8831407/02/20 01 FISH TAPE51-510-56-00-563079.99INVOICE TOTAL:79.99 *CHECK TOTAL:1,193.57 533111 METIND METROPOLITAN INDUSTRIES, INC.INV01853806/30/20 01 BLACKBERRY LIFT STATION52-520-54-00-544444,103.0002 UPGRADES** COMMENT **INVOICE TOTAL:44,103.00 *CHECK TOTAL:44,103.00 533112 MIDAM MID AMERICAN WATER176019A06/22/20 01 PIPE, COUPLING01-410-56-00-56401,530.00INVOICE TOTAL:1,530.00 *CHECK TOTAL:1,530.00FY 21Page 33 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533113 MIDWSALT MIDWEST SALTP45214806/23/20 01 BULK ROCK SALT51-510-56-00-56382,429.98INVOICE TOTAL:2,429.98 *P45216906/24/20 01 BULK ROCK SALT51-510-56-00-56382,744.14INVOICE TOTAL:2,744.14 *P45220906/29/20 01 BULK ROCK SALT51-510-56-00-56382,750.09INVOICE TOTAL:2,750.09 *P45230607/08/20 01 BULK ROCK SALT51-510-56-00-56382,792.93INVOICE TOTAL:2,792.93 *P45231907/09/20 01 BULK ROCK SALT51-510-56-00-56382,833.39INVOICE TOTAL:2,833.39 *CHECK TOTAL:13,550.53 533114 MMDSALES MUNICIPAL MARKING DISTRIBUTORS5318506/25/20 01 MARKING PAINT & FLAGS51-510-56-00-5665421.3402 MARKING PAINT & FLAGS52-520-56-00-5665421.3303 MARKING PAINT & FLAGS01-410-56-00-5665421.33INVOICE TOTAL:1,264.00 *CHECK TOTAL:1,264.00 533115 MODAFFJ JACK MODAFFJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546260.00INVOICE TOTAL:60.00 *CHECK TOTAL:60.00 533116 NICOR NICOR GASFY 21Page 34 of 45   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533116 NICOR NICOR GAS00-41-22-8748 4-0620 07/02/20 01 06/01-07/02 1107 PRAIRIE LN 01-110-54-00-548039.71INVOICE TOTAL:39.71 *15-64-61-3532 5-0620 07/02/20 01 06/01-07/02 991 CANNONBALL 01-110-54-00-548042.05INVOICE TOTAL:42.05 *20-52-56-2042 1-0620 06/30/20 01 05/30-06/29 420 FAIRHAVEN 01-110-54-00-5480122.24INVOICE TOTAL:122.24 *CHECK TOTAL:204.00D001722 ORRKKATHLEEN FIELD ORR & ASSOC.1623807/05/20 01 MISC CITY LEGAL MATTERS01-640-54-00-54565,030.0002 DOWNTOWN TIF II MATTERS89-890-54-00-5466300.0003 KENDALL MARKETPLACE MATTERS 01-640-54-00-5456360.0004 MEETINGS01-640-54-00-54561,000.00INVOICE TOTAL:6,690.00 *DIRECT DEPOSIT TOTAL:6,690.00 533117 PARADISE PARADISE CAR WASH22413807/03/20 01 MAY 2020 CAR WASHES01-210-54-00-5495120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 533118 PULTE PULTE HOMES1447 CRIMSON07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1449 CRIMSON07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *FY 21Page 35 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533118 PULTE PULTE HOMES1451 CRIMSON07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1453 CRIMSON07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1455 CRIMSON07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1488 ORCHID07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1492 ORCHID07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1494 ORCHID07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1496 ORCHID07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *1498 ORCHID07/09/20 01 SURETY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *CHECK TOTAL:75,000.00 533119 R0001975 RYAN HOMES2781 GAINS CT06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *2789 GAINS CT06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *3101 LAUREN07/16/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *FY 21Page 36 of 45   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533119 R0001975 RYAN HOMES3151 LAUREN06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *3252 LAUREN06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *3267 BOOMBAH06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *3301 LAUREN07/16/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *345 SHADOW WOOD06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *4268 E MILLBROOK 06/29/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:47,500.00 533120 R0002380 K HOVNANIAN HOMES1647 SHETLAND07/13/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:5,000.00 533121 R0002382 ELIZABETH BECK062420-REFND06/24/20 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371281.8802 BILL FOR ACCT#0300504060-06 ** COMMENT **INVOICE TOTAL:281.88 *CHECK TOTAL:281.88FY 21Page 37 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533122 R0002383 ANGELA MURRAYLOT 103 KMP07/15/20 01 REFUND CONSTRUCTION GUARANTEE 90-153-00-00-11115,000.0002 REFUND CONSTRUCTION GUARANTEE 01-000-42-00-4210171.71INVOICE TOTAL:5,171.71 *CHECK TOTAL:5,171.71 533123 R0002384 RON COX07012007/01/20 01 REFUND OVERPAYMENT ON UTILITY 01-000-13-00-1371157.3602 ACC#0103050500-17** COMMENT **INVOICE TOTAL:157.36 *CHECK TOTAL:157.36 533124 R002385 MATT MICHAELS18016307/07/20 01 TOURNALMENT FEE REFUND79-000-44-00-4404 COVID-19400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 533125 RAGIWAVE RAGING WAVES070820-DRIVE IN07/08/20 01 RAGING WAVES DRIVE-IN MOVIE 79-795-56-00-5606966.0002 SPLIT** COMMENT **INVOICE TOTAL:966.00 *CHECK TOTAL:966.00 533126 RIETZR ROBERT L. RIETZ JR.JUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-5462295.00INVOICE TOTAL:295.00 *CHECK TOTAL:295.00FY 21Page 38 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533127 RJKUHN R.J. KUHN INC.000003526506/05/20 01 SUPPLIED AND INSTALLED NEW 79-790-54-00-54951,504.0002 PRZ-2" WILKINS AT** COMMENT **03 REIMENSCHNEIDER PARK** COMMENT **INVOICE TOTAL:1,504.00 *CHECK TOTAL:1,504.00 533128 SERIOK KEVIN SERIO JRJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546235.00INVOICE TOTAL:35.00 *CHECK TOTAL:35.00 533129 STRIKEZ ZANE STRIKEJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 533130 SUBURLAB SUBURBAN LABORATORIES INC.17754606/29/20 01 FLOURIDE & COLIFORM51-510-54-00-5429392.00INVOICE TOTAL:392.00 *17801507/08/20 01 COLIFORM51-510-54-00-542926.00INVOICE TOTAL:26.00 *CHECK TOTAL:418.00 533131 TRCONTPR TRAFFIC CONTROL & PROTECTION10433106/18/20 01 STREET SIGNS01-410-56-00-56191,503.20INVOICE TOTAL:1,503.20 *CHECK TOTAL:1,503.20FY 21Page 39 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533132 TRICO TRICO MECHANICAL , INC540906/30/20 01 BEECHER CENTER AC REPAIR23-216-54-00-5446666.00INVOICE TOTAL:666.00 *541006/17/20 01 CITY HALL AC REPAIR23-216-54-00-5446821.29INVOICE TOTAL:821.29 *541406/30/20 01 BEECHER CENTER AC REPAIR23-216-54-00-5446911.00INVOICE TOTAL:911.00 *CHECK TOTAL:2,398.29 533133 TURFTEAM THE TURF TEAM, INC.15666606/12/20 01 MOWER REPAIR01-410-54-00-5490602.49INVOICE TOTAL:602.49 *15667406/12/20 01 RENTAL OF 2 MOWERS01-410-54-00-5485250.00INVOICE TOTAL:250.00 *15784406/29/20 01 BEARING SLEEVE, BUSHING, WHEEL 01-410-56-00-5628927.4302 HUB, HYD MOTOR** COMMENT **INVOICE TOTAL:927.43 *CHECK TOTAL:1,779.92 533134 VAUGHNJ JAEDON VAUGHNJUNE 29-JULY 1107/13/20 01 UMPIRE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 533135 WALDENS WALDEN'S LOCK SERVICE2115206/11/20 01 REPAIR TO BASEMENT ENTRY DOOR 23-216-54-00-54461,025.00FY 21Page 40 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533135 WALDENS WALDEN'S LOCK SERVICE2115206/11/20 02 AT CITY HALL** COMMENT **INVOICE TOTAL:1,025.00 *CHECK TOTAL:1,025.00 533136 WATERSER WATER SERVICES CO.3075805/15/20 01 TEST & CERTIFY RPZ51-510-54-00-54451,350.00INVOICE TOTAL:1,350.00 *3085706/05/20 01 FEBCO COMPLETE REBUILD KIT 51-510-54-00-54451,037.12INVOICE TOTAL:1,037.12 *CHECK TOTAL:2,387.12 533137 WATERSYS WATER SOLUTIONS UNLIMITED, INC3697206/30/20 01 CHEMICALS51-510-56-00-56383,566.83INVOICE TOTAL:3,566.83 *CHECK TOTAL:3,566.83 533138 WELDSTAR WELDSTAR0187084106/24/20 01 CYLINDER RENTAL01-410-54-00-548535.96INVOICE TOTAL:35.96 *CHECK TOTAL:35.96 533139 WEXWEX BANK6617168006/30/20 01 JUNE 2020 GASOLINE01-210-56-00-56954,179.7002 JUNE 2020 GASOLINE51-510-56-00-569565.0503 JUNE 2020 GASOLINE01-220-56-00-5695475.66FY 21Page 41 of 45   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533139 WEX WEX BANK6617168006/30/20 04 JUNE 2020 GASOLINE01-410-56-00-569565.0505 JUNE 2020 GASOLINE52-520-56-00-569569.03INVOICE TOTAL:4,854.49 *CHECK TOTAL:4,854.49D001723 YBSDYORKVILLE BRISTOL2020.00907/13/20 01 JULY 2020 LANDFILL EXPENSE 51-510-54-00-544512,809.82INVOICE TOTAL:12,809.82 *620SF07/02/20 01 JUNE 2020 SANITARY FEES95-000-24-00-2450306,620.67INVOICE TOTAL:306,620.67 *JUN-2007/09/20 01 JUNE 2020 PERMIT FEES95-000-24-00-24541,400.00INVOICE TOTAL:1,400.00 *DIRECT DEPOSIT TOTAL:320,830.49 533140 YORKACE YORKVILLE ACE & RADIO SHACK17125706/23/20 01 KEY52-520-56-00-56202.20INVOICE TOTAL:2.20 *17126606/24/20 01 WASHERS52-520-56-00-56204.80INVOICE TOTAL:4.80 *CHECK TOTAL:7.00 533141 YOUNGM MARLYS J. YOUNG06162006/26/20 01 6/16/20 PW MEETING MINUTES 01-110-54-00-546241.25INVOICE TOTAL:41.25 *06172006/29/20 01 6/17/20 ADMIN MEETING MINUTES 01-110-54-00-546238.75INVOICE TOTAL:38.75 *FY 21Page 42 of 45  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 07/20/20TIME: 10:15:23UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/28/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533141 YOUNGM MARLYS J. YOUNG07012007/07/20 01 7/1/20 LIBRARY MEETING MINUTES 82-820-54-00-546266.75INVOICE TOTAL:66.75 *CHECK TOTAL:146.75527,526.49328,289.49TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:855,815.98FY 21Page 43 of 45 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.08$ -$ 19,610.08 2,198.82$ 1,451.44$ 23,260.34$ FINANCE10,703.46 - 10,703.46 1,212.32 800.64 12,716.42$ POLICE114,003.17 5,280.24 119,283.41 723.73 8,745.09 128,752.23$ COMMUNITY DEV.19,119.68 - 19,119.68 2,169.17 1,421.70 22,710.55$ STREETS15,932.06 104.92 16,036.98 1,791.33 1,166.24 18,994.55$ WATER16,277.77 176.65 16,454.42 1,854.71 1,208.42 19,517.55$ SEWER8,903.10 - 8,903.10 994.47 640.68 10,538.25$ PARKS22,138.66 113.54 22,252.20 2,496.74 1,625.19 26,374.13$ RECREATION13,949.03 - 13,949.03 1,520.11 1,030.54 16,499.68$ LIBRARY15,023.60 - 15,023.60 1,193.40 1,126.75 17,343.75$ TOTALS255,660.61$ 5,675.35$ 261,335.96$ 16,154.80$ 19,216.69$ 296,707.45$ TOTAL PAYROLL296,707.45$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 10, 2020Page 44 of 45 ACCOUNTS PAYABLE DATE FY 20 City MasterCard Bill Register - FY 20 (Page 1)07/25/2020 5,075.03$ City Check Register - FY 20 (Pages 2 - 3)07/28/2020 10,910.06 SUB-TOTAL: 15,985.09$ FY 21 City Manual Check Register - FY 21 (Page 4)07/06/2020 147.32$ City MasterCard Bill Register - FY 21 (Pages 5 - 13)07/25/2020 168,803.34 City Check Register - FY 21 (Pages 14 - 43)07/28/2020 855,815.98 SUB-TOTAL:1,024,766.64$ Bi - Weekly (Page 44)07/10/2020 296,707.45$ SUB-TOTAL:296,707.45$ TOTAL DISBURSEMENTS:1,337,459.18$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, July 28, 2020 PAYROLL Page 45 of 45 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2020-54 Appointments to Boards and Commissions City Council – July 28, 2020 Majority Approval Mayor John Purcell Name Department 2020 Board and Commission Appointments BOARD/ COMMISSION NAME TERM Fire & Police Commission Bob Johnson 3 years May 2020 – May 2023 Library Board Darren Crawford 3 years May 2020 – May 2023 Library Board Theron Garcia 3 years May 2020 – May 2023 Planning and Zoning Commission Greg Millen 4 years May 2020 – May 2024 Police Pension Fund Board Jeff Burgner 10 months July 2020 – May 2021 x Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2020-42 Kendall Marketplace – Plat of Abrogation City Council – July 28, 2020 PW 07-21-20 Moved forward to City Council agenda. PW 2020-42 Majority Consideration of Approval Recommendation to Approve Brad Sanderson Engineering Name Department An easement abrogation (vacation) for several public utility easements have been requested by the developer to aid in moving forward with future development. The areas in question are denoted in the attached plat. The City utilities are not contained within these easements nor should they in the future. Staff supports and recommends acceptance of the easement abrogation. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Development Director Lisa Pickering, City Clerk Date: July 13, 2020 Subject: Kendall Marketplace – Plat of Abrogation Ordinance No. 2020-____ Page 1 Ordinance No. 2020-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A PLAT OF EASEMENT ABROGATION WHEREAS, the United City of Yorkville, Kendall County, Illinois ( the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Mayor and City Council approved a Plat of Subdivision for Lot 1 of the Kendall Marketplace Re-Subdivision providing for certain easements upon Lots 103, 106, 107, 101 and 110 which Plat of Re-Subdivision was recorded with the Kendall County on January 9, 2020, as Document No. 202000001356; and, WHEREAS, the City has received a proposal for the development of Lot 1 of the Kendall Marketplace Re-Subdivision which does not require any easements as recorded in 2020 and therefore said easements are to be abrogated as hereinafter provided. NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Plat of Abrogation, attached hereto and made a part hereof abrogating certain easements recorded upon Lots 103, 106, 107, 101 and 110 of Lot 1 Kendall Marketplace Re-Subdivision, is hereby approved. This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2020. Ordinance No. 2020-____ Page 2 KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk LOT 103LOT 104LOT 105LOT 106LOT 107LOT 54LOT 6LOT 10LOT 11L O T 1 2 KENDALL MARKETPLACEDOC. 200700014779REC. 05/07/2007 KENDALL MARKETPLACEDOC. 200700014779REC. 05/07/2007U.S. ROUTE 34(VETERANS PARKWAY)Illinois Professional Design Firm # 184-001322 2363 Sequoia Drive, Suite 101 Aurora, Illinois 60506 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com1 OF 1LOT 103U.S. ROUTE 34(VETERANS PARKWAY)LOT 110LOT 101LOT 102K E N D A L L M A R K E T P L A C E D O C . 2 0 0 7 0 0 0 1 4 7 7 9 R E C . 0 5 / 0 7 / 2 0 0 7 LOT 1 KENDALLMARKETPLACE RESUBDIVISIONDOC.202000001356REC.01/29/2020LOT 1 KENDALLMARKETPLACE RESUBDIVISIONDOC. 202000001356REC. 01/29/2020LOT 109LOT 20LOT 104LOT 105LOT 106LOT 107 LOT 101LOT 110LOT 6 LOT 102LOT 20LOT 27LOT 22LOT 15LOT 14LOT 13LOT 12LOT 56LOT 54LOT 55LOT 5LOT 4LOT 3LOT 2 LOT 11LOT 10LOT 9LOT 8LOT 7 CANNONBALL TRAIL Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2020-43 2020 Striping Program City Council – July 28, 2020 PW 07-21-20 Moved forward to City Council agenda. PW 2020-43 Majority Consideration of Approval MFT Resolution Consideration Brad Sanderson Engineering Name Department In accordance with the planned FY21 budget ($25,000), we are proceeding with design of the 2020 program. The proposed improvements will cover Marketview Drive, Carpenter St, Menard Dr, McHugh Rd and a portion of Countryside Parkway. Note that adjustments will made to the program as necessary after bids are received to match the budgeted funds. Since MFT funds are being utilized to fund the project, IDOT requires the passing of a Resolution to appropriate the funds. Accordingly, please see the attached Resolution for Maintenance Under the Illinois Highway Code in the amount of $25,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: July 13, 2020 Subject: 2020 Striping Program BLR 14220 (Rev. 02/08/19) Resolution for Maintenance Under the Illinois Highway Code Printed 07/13/20 Resolution Type Original Section Number 20-00000-01-GM BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Yorkville Illinois that there is hereby appropriated the sum of Dollarstwenty five thousand and 00/100 () $25,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from Beginning Date 05/01/20 to Ending Date 04/30/21 Resolution Number . BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Local Public Agency Type City of Name of Local Public Agency Yorkville shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation. I Name of Clerk Lisa Pickering Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this . Day 28 day of Month, Year July, 2020 . (SEAL) Clerk Signature APPROVED Regional Engineer Department of Transportation Date BLR 14220 (Rev. 02/08/19)Printed 07/13/20 Instructions for BLR 14220 This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated. Resolution Number Insert the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box, choose the type of resolution: -Original would be used when passing a resolution for the first time for this project. -Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. -Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the (). Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting. Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Approved The Department of Transportation representative shall sign and date here upon approval. Three (3) certified signed originals must be submitted to the Regional Engineer's District office. Following IDOT's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District BLR 14222 (Rev. 01/16/20) Local Public Agency General Maintenance Page 1 of 1Printed 07/13/20 Estimate of Maintenance Costs Submittal Type Original Maintenance Period Local Public Agency United City of Yorkville County Kendall Section Number 20-00000-01-GM Beginning 05/01/20 Ending 04/30/21 Maintenance Items Maintenance Operation Maint Eng Category Insp. Req. Material Categories/ Point of Delivery or Work Performed by an Outside Contractor Unit Quantity Unit Cost Cost Total Maintenance Operation Cost PVMT MARKING IIB Yes $25,000.00 Total Operation Cost $25,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Request for Quotations (Bid Items) $25,000.00 $0.00 $25,000.00 Formal Contract (Bid Items) Maintenance Total $25,000.00 $0.00 $25,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance $25,000.00 $0.00 $25,000.00 Remarks SUBMITTED Local Public Agency Official Date Title County Engineer/Superintendent of Highways Date APPROVED Regional Engineer Department of Transportation Date BLR 14222 (Rev. 01/16/20)Printed 07/13/20 Instructions for BLR 14222 - Page 1 of 4 NOTE: Form instructions should not be included when the form is submitted This form is used by all Local Public Agencies (LPAs) to submit their maintenance program and also submit their maintenance expenditure statements. A resolution (BLR 14220) must be submitted and approved by the Illinois Department of Transportation (IDOT) prior to incurring any expenditures. For items required to be bid the estimate of cost must be submitted prior to submittal of required bidding documents. Authorizations will be made based on the resolution and/or the approved contract/ acceptance/request for quotations documents. The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period. Maintenance resolutions and estimates submitted for future maintenance periods after that date will not be processed until the delinquent maintenance expenditure statement has been submitted. Only one form needs to be completed per maintenance period, combine all operations on one form. For additional information refer to the Bureau of Local Roads Manual (BLRS), Chapter 14. For signature requirements refer to Chapter 2, section 3.05(b) of the BLRS Manual For items being completed for the estimate all materials, equipment, labor and contract amounts are considered estimates. For estimates where LPA equipment is completed, an Equipment Rental Schedule (BLR 12110) must also be submitted for approval. When completing the form for the Maintenance Expenditure all items must be actual amounts spent. Maintenance From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an estimate is being submitted, choose Maintenance Expenditure Statement if a maintenance expenditure statement is being submitted. Submittal Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal choose, revised. If adding to a previous submittal choose supplemental. Local Public Agency Insert the name of the Local Public Agency. County Insert the County in which the Local Public Agency is located. Maintenance Period Beginning Insert the beginning date of the maintenance period. Ending Insert the ending date of the maintenance period. Section Insert the section number assigned to this project. The letters at the end of the section number will always be a "GM". Maintenance Operations List each maintenance operation separately Maintenance Eng. Category From the drop down choose the maintenance engineering category as it applies to the operation listed to the left. The definitions of the categories can be found in the BLRS Manual Chapter 14, section 14-2.04 Maintenance Engineering Categories are: Category I Services purchased without a proposal such as electric energy or materials purchased from Central Management Services' Joint Purchasing Program or another joint purchasing program that has been approved by the District BLRS or CBLRS. Category II-A Maintenance items that are not included in Maintenance Engineering Category I or do not require competitive sealed bids according to Section 12-1.02(a) or a local ordinance/resolution. Category II-B Routine maintenance items that require competitive sealed bids according to Section12-1.02(a) or a local ordinance/resolution. Routine maintenance includes all items in the following work categories: snow removal, street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures, tree trimming or removal, mowing, crack sealing, pavement marking, shoulder maintenance limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor drainage repairs. Category III Maintenance items that are not covered by Maintenance Engineering Category I and require competitive bidding with a material proposal, a deliver and install proposal or request for quotations. Category IV Maintenance items that are not covered by Maintenance Engineering Category I and require competitive bidding with a contract proposal. BLR 14222 (Rev. 01/16/20)Printed 07/13/20 Instructions for BLR 14222 - Page 2 of 4 The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor and/or Local Public Agency Equipment Rental, the estimated amounts are only listed on those specific lines and are not to be included with each operation on the estimate of cost. Insp Req From the drop down choose No or Yes as it applies to the maintenance operation listed to the left. Items requiring no engineering inspection should be no. Material Categories/ List the items for each operation on a separate line, grouping items for the same operation Point of Delivery or Work Performed together, for the operation listed to the left. If work being done as a contract list work by by an Outside Contractor contractor. Unit Insert the unit of measure for the material listed to the left, if applicable Quantity Insert the quantity of material for the material listed to the left, if applicable. Unit Cost Insert the unit cost of the material listed to the left, if applicable. Cost No entry necessary, this is a calculated field. This is the quantity times the unit cost. Total Maintenance Operation Cost Insert the total of the Maintenance Operation Cost, for items done by a contract insert the estimated contract amount. Maintenance Estimate of Maintenance Costs Summary Under each item listed below, list the amount to of estimated MFT funds to be expended and other funds, if applicable. The total Estimated cost is a calculated field. Local Public Agency Labor Insert the estimated amount for LPA labor for all maintenance operations, if applicable. Local Public Agency Equipment Rental Insert the estimated amount for LPA equipment rental for all maintenance operations, if applicable. Materials/Contracts (Non Bid Items) Insert the estimated amount for materials and/or contracts for items the LPA is not required to bid, if applicable. Materials/Deliver & Install, Insert the total amount estimated to be expended on materials/Request for Quotations (Bid Items) deliver and install proposals and/or Request for Quotations. This will be for items required to be bid. Formal Contracts Insert the total amount estimated to be expended on formal contracts. This will be for items required to be bid. Total Estimated Cost This is a calculated field and will be automatically filled in for each type. This is the sum of all funding for the item. Total Maintenance Operation Cost This is a calculated field, no entry is necessary. This is the sum of all items expended on this operation. Total Maintenance Cost This is a calculated field, no entry is necessary. This is the sum of all maintenance operation costs. Maintenance Engineering Cost Summary Under each item listed below, list under the funding type what the estimated amount to be expended is. Preliminary Engineering Fee Insert the amount of funds estimated to be expended for Preliminary Engineering, if applicable. Engineering Inspection Fee Insert the amount of funds estimated to be expended for Engineering Inspection, if applicable. Material Testing Costs Insert the dollar amount of funds estimated to be expended on material testing costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. BLR 14222 (Rev. 01/16/20)Printed 07/13/20 Instructions for BLR 14222 - Page 3 of 4 Advertising Costs Insert the dollar amount of funds estimated to be expended on advertising costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. Bridge Inspection Costs Insert the dollar amount of funds estimated to be expended on bridge inspection costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed above. Totals: This is a calculated field. It is the total of the estimated maintenance cost plus the estimated maintenance engineering cost. These instructions apply to the Maintenance Expenditure Statement. Maintenance Operation Type in the name of the maintenance operation for which the amounts to the right will be completed. For a form that was completed as an Estimate of Cost and is now being changed to a Maintenance Expenditure Statement, this field will be completed from the estimate. Maint Eng Category From the drop down select the Maintenance Engineering Category that applies to the operation listed to the left. LPA Labor For the operation listed to the left insert the amount expended for LPA labor, if applicable. LPA Equipment Rental For the operation listed to the left insert the amount expended on LPA equipment rental if applicable. Materials/Contracts (Non-Bid) For the operation listed to the left insert the amount expended for materials and/or contracts that was not required to be bid, if applicable. Materials/Deliver & Install, For the operation listed to the left insert the amount expended using a bidding process for Request for Quotations (Bid Items) materials, deliver & install and/or request for quotations, if applicable. Formal Contract For the operation listed to the left insert the amount expended for items bid using the formal contract process, if applicable. Total Operation Cost This is a calculated field, it will sum the amounts expended for the operation listed to the left. Operation Engineering Inspection Fee For the operation listed to the left insert the amount of engineering inspection charged for this operation, if applicable. Total Maintenance This is a calculated field, no entry necessary. It is the sum of all maintenance operations. Maintenance Engineering Cost Summary Preliminary Engineering Fee Insert the dollar amount of funds spent on preliminary engineering for this maintenance section. Engineering Inspection Fee Insert the amount of funds expended for Engineering Inspection, if applicable. Material Testing Costs Insert the dollar amount of funds spent on material testing costs, if applicable. Advertising Costs Insert the dollar amount of funds spent on advertising costs, if applicable. Bridge Inspection Costs Insert the dollar amount of funds spent on bridge inspection costs, if applicable. Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed above. Total Maintenance Program Costs Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount will be the amount from the Total Cost from the Maintenance Items table. The Maint. Eng will be the Maintenance Engineering Total from above. BLR 14222 (Rev. 01/16/20)Printed 07/13/20 Instructions for BLR 14222 - Page 4 of 4 Contributions, Refunds, Enter the dollar amount of contributions, refunds or amounts paid with other funds for this Paid with Other Funds maintenance section, if applicable, for both maintenance and maintenance engineering. Total Motor Fuel Tax Portion These are calculated fields, no entry is necessary. This is the sum of the total cost minus the amount paid with funds other than MFT funds. Total Motor Fuel Tax Funds Authorized Insert the total amount of MFT funds authorized for maintenance under the maintenance column, and the total amount of MFT funds authorized for maintenance engineering under the Maint. Engineering column. Surplus/Deficit These are calculated fields, no entry is necessary. This is the sum of the Total Motor Fuel Tax funds authorized minus the Total Motor Fuel Tax portion. A positive number will result in a credit to the unobligated fund of the Motor Fuel Tax fund. A negative number means more funds were spent than authorized. If the negative number has a resolution to cover the overage, the item(s) that resulted in the overage have been approved by IDOT, and are covered in the overrun policy, this amount will be authorized. If these conditions are not met, you must contact your District office for guidance. Certification Upon submittal of this form as the maintenance expenditure statement the LPA official shall check this box as certification. End of instructions for Maintenance Expenditure Statement Submitted Local Public Agency Official The proper official shall sign, insert their title and date here. For Estimates of Cost covering a Township/Road District the road commissioner shall sign and date as Local Public Agency Official. For Municipalities the municipal official shall sign and date here. County Engineer/Superintendent of Highways For County project and/or Township/Road District projects the county engineer/ superintendent of highways shall sign here. Approved Upon approval the Regional Engineer shall sign and date here. This approval is subject to change based upon a documentation review by the Department. A minimum of three (3) signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Consultant or County Engineer) District File Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #3 Tracking Number PW 2020-44 Beaver Street Booster Pump Station – Standby Generator City Council – July 28, 2020 PW 07-21-20 Moved forward to City Council agenda. PW 2020-44 Majority Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department Summary Consideration of a contract with Engineering Enterprises, Inc. for design of a Beaver Street Booster Pump Station Standby Generator. Background Brad Sanderson’s memo (attached) describes the change of plans as it relates to a standby power generator for the City’s water system on the south end of town. In order to proceed with the new location of the standby generator at the Beaver Street pump station, the City needs to enter into a contract with EEI to design the standby generator. A proposal for those design services is attached in the amount of $47,762. This design cost is budgeted. At the end of the study, the City will know the price and scope of the standby generator, and will be able to bid out the construction of the standby generator. Recommendation Staff recommends approval of the contract with EEI. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 16, 2020 Subject: Contract with EEI for Standby Generator Design Beaver Street Pump Station Improvements United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for addition of a new standby generator, ATS, and associated electrical and SCADA improvements at the Beaver Street Pump Station Improvements, including IEPA Construction Permit coordination. The scope of the improvements is such that an IEPA Construction Permit shall be required. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. The total amount to be paid for the work and services to be performed herein, including Design Engineering, Construction Engineering, and Direct Expenses, shall be $47,762.00 as identified on Exhibit 3. The hourly rates for this project are shown in the attached 2019 Standard Schedule of Charges (Exhibit 5). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Beaver Street Pump Station Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Beaver Street Pump Station Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Beaver Street Pump Station Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Beaver Street Pump Station Improvements United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Standard Terms and Conditions Exhibit 2: Scope of Work Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: 2019 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2020. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant     STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address.     Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or     connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the     anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Beaver St. Booster Pump Station Improvements United City of Yorkville Exhibit 2 – Scope of Services The United City of Yorkville intends to modify the Beaver St. Booster Pump Station, primarily to add a standby generator. Associated improvements to the electrical service, onsite electrical distribution, and Controls/SCADA will be included. The following list of work items establishes the scope of engineering services for this project: Design Engineering: 1.1 Project Administration • Management of Personnel and the Engineering Contract • Budget Tracking • Coordination with the City and Subconsultant (Archer Consulting Engineers) 1.2 Design and Project Manual Preparation • Topographic Survey • Preparation of 60% and 100% Engineering Plans • Preparation of 60% and 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding and Contract Documents, General Conditions, and Special Provisions. • Internal QC/QA 1.3 IEPA Construction Permit Coordination • Prepare IEPA Construction Permit Application and Acquire Permit 1.4 Bidding and Contracting • Prepare Bidders List and Ad for Bid • Submit Ad for Bid to the Local Paper and Post Bidding Documents on Quest CDN • Address Bid Questions and Prepare Addenda • Attend Bid Opening • Prepare Bid Tab, Bid Summary, and Recommendation of Award • Execute Contract Documents The following scope of services will be provided by EEI’s subconsultant Archer Consulting Engineers: • Electrical Survey and Design – Plans and Specifications • Assistance with ComEd Service Application for Modified Electrical Service Construction Engineering: 2.1 Project Administration • Management of Personnel and the Engineering Contract • Budget Tracking • Coordination with the City and Subconsultant (Archer Consulting Engineers) 2.2 Construction Administration • Prepare for, Attend, and Facilitate the Preconstruction Meeting Including Preparation of Meeting Minutes • Resident and Business Notifications (as Needed; Not Associated with LSLR) • Shop Drawing Review • Prepare Pay Estimates and Change Orders • Weekly Project Status Communication with the City and Contractor 2.3 Construction Observation • Review Construction Layout for Accuracy • Construction Observation (Periodic During Critical Work Items) • Documentation and Field Reports • Punch Walk and Letters (2 Total) • Project Closeout The above scope of services for the Beaver St. Booster Pump Station includes the following assumptions and exclusions: • No on-site construction progress meetings involving EEI management. • City will prepare and apply for the IEPA operating permit. • No Geotechnical Engineering or CCDD Coordination The above scope for “BEAVER ST. BOOSTER PUMP STATION IMPROVEMENTS” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. DATE: 6/29/2020ENTERED BY: STDENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR ITEM COSTWORK IN PROJECTPROJECTPROJECT PROJECT CAD SENIOR HOUR PERITEM CHARGE MANAGERENG.SURVEYOR II TECHNICIAN I MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $208 $197 $141 $165 $141 $178 $141 $70DESIGN ENGINEERING1.1 Project Administration 2 4 6 1,204$ 1.2 Design and Project Manual Preparation 1 16 32 8 18 40 1 116 17,440$ 1.3 IEPA Construction Permit Coordination 4 4 1 9 1,422$ 1.4 Bidding & Contracting 1 8 8 2 19 3,052$ Design Engineering Subtotal: 4 32 44 8 18 - 40 4 150 23,118$ CONSTRUCTION ENGINEERING2.1 Project Administration 2 4 6 1,204$ 2.2 Construction Administration 16 20 2 38 6,112$ 2.3 Construction Observation 4 40 44 6,428$ Construction Engineering Subtotal: 2 24 60 - - - - 2 88 13,744$ PROJECT TOTAL: 6 56 104 8 18 - 40 6 238 36,862 26,944$ Printing (Design) = 50$ 3,858$ Vehicle (Construction) = 150$ 5,640$ Electrical Engineering - Archer (Design) = 6,700$ 420$ Electrical Engineering - Archer (Construction) = 4,000$ 36,862$ DIRECT EXPENSES = 10,900$ 47,762$ Notes:G:\Public\Yorkville\2020\YO2005-P Beaver Street Pump Station Improvements\PSA\[Exhibit 3 - Level of Effort.xlsx]Design & Constr. Eng.June 29, 2020EXHIBIT 3SUMMARY OF COMPENSATION FORPROFESSIONAL ENGINEERING SERVICES FORBeaver Street Pump Station Improvements United City of Yorkville, ILTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGPROJECT ROLE:LABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = DIRECT EXPENSES 6/23/2020WORKITEMNO. WORK ITEM 1 8 15 22 19 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 15 22 29 5 12 19 26 3 10 17 24 311.1 Design and Project Manual Preparation1.2 IEPA Construction Permit Coordination1.3 Bidding & Contracting2.0 Construction*G:\Public\Yorkville\2020\YO2005-P Beaver Street Pump Station Improvements\PSA\[Exhibit 4 - Schedule.xls]Schedule 6-23-20*Construction Duration from Notice to Proceed Until Completion Expected to be ~6 Months. LegendDesign Work Item(s) Bidding & Contracting Work Item(s)Permit Work Item(s) Construction Work Item(s)May2020February2021January DecemberNovemberOctoberSeptemberAugustJulyEXHIBIT 4:ANTICIPATED PROJECT SCHEDULEBeaver Street Pump Station ImprovementsUnited City of Yorkville, ILAprilWeek Starting:Year:Month:MarchJuneENGINEERING ENTERPRISES, INC.CONSULTING ENGINEERS Background: The United City of Yorkville’s water distribution system is segmented into four distinct pressure zones, based upon ground elevations related optimal water pressures for the customers. The attached Exhibits 2- 1 and 2-5 from the Water Works System Master Plan identify the areas and pressures (note there are no current customers in a 5th Pressure Zone – Southeast). Between the South Central and South Pressure Zones, there is only one Well (No. 7) and Water Treatment Plant (WTP). Therefore, if these facilities are inoperable, water must be transferred to the customers in the South Central and South Pressure Zones from the North and North Central Pressure Zones. In 2019, to improve reliability in the South Central and South Pressure Zones, the City contracted with EEI to design a standby generator for Well No. 7 and the associated Water Treatment Plant. In a power outage event, a standby generator would allow for continued water production from these facilities. However, during design and analysis of this project, it was determined that significant modifications would be required to the existing electrical gear at this facility, which increased the estimated cost of construction to approximately $1M. Therefore, City staff evaluated alternatives to improve water distribution reliability in the South Central and South Pressure Zones. If Well No. 7 and associated WTP are inoperable, the Beaver St. (South Central) Booster Pump Station (BPS) can transfer water from the North Central to South Central zone, and the Raintree (South) Booster Pump Station can transfer water from the South Central to South zone. The Raintree BPS has an existing standby generator, but the Beaver St. BPS does not have a generator. Therefore, during a power outage, the Beaver St. BPS is not operable, and water cannot be transferred from the north to south zones. City staff has identified that adding a standby generator at the Beaver St. BPS is a cost-effective means of improving water distribution reliability in the South Central and South Pressure Zones. An added benefit is that the proposed generator at Beaver St. BPS would allow operation during the “worst-case scenario”, which is a power outage in conjunction with planned/unplanned maintenance to Well No. 7 (offline). Electrical upgrades will be required at the Beaver St. BPS to bring the facilities up to current Code and allow for operation of the generator. A photo of the existing electrical equipment at the site is attached for reference. The estimated cost for the Beaver St. BPS modifications is approximately $420K (includes engineering). Question Presented: Should the City move forward with the planned improvements at the Beaver Street Booster Pump Station. Action Required: Consideration of approval. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Date: July 6, 2020 Subject: Beaver St. Booster Pump Station – Standby Generator ( i!( i! MN i!GF GFi!( ( i!#MN #MN Legend Study Area Boundary Yorkville Corporate Limits i!Elevated Water Storage Tank (EWST) GF Water Treatment Plant MN BP/PRV Station #PRV Station (Well Unknown Size Water Main Non-Potable Water Main Less Than 4" Water Main 4" Water Main 6" Water Main 8" Water Main 10" Water Main 12" Water Main 16" Water Main 0 2,500 5,000 7,500 10,000 12,5001,250 Feet EXHIBIT 2-1 EXISTING WATER WORKS SYSTEM DATE: PROJECT NO.: FILE: BY: AUGUST 2015 YO1437-P YO1437_EXH2-1.MXD JPS WATER WORKS SYSTEM MASTER PLAN UNITED CITY OF YORKVILLE, ILLINOIS Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 www.eeiweb.com PATH:H:\GIS\PUBLIC\YORKVILLE\2014\YO1437 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 NORTH ° North Pressure Zone North Central Pressure Zone South Central Pressure Zone South Pressure Zone Southeast Pressure Zone Elevation Range 625-690 580-660 660-715 715-790 615-665 TCL 810 763 850 920 800 1.0 MG NORTH EWST 1.5 MG NORTHEAST EWST WELL NO. 8, WELLS NO. 8 & 9 WATER TREATMENT PLANT WELL NO. 9 NORTH BP/PRV STATION NORTH CENTRAL PRV STATION WELL NO. 4 300,000 GAL NORTH CENTRAL EWST WELL NO. 3 WELLS NO. 3 & 4 WATER TREATMENT PLANT SOUTH CENTRAL BP/PRV STATION 500,000 GAL SOUTH CENTRAL EWST 1.25 MG SOUTH EWST WELL NO. 7, AND WELL NO. 7 WATER TREATMENT PLANT SOUTH CENTRAL PRV STATION SOUTH BP/PRV STATION EXISTING BEAVER ST. BPS ELECTRICAL GEAR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2020-45 Discussion of Wyland National Mayors Challenge for Conservation City Council – July 28, 2020 PW 07-21-20 PW 2020-45 Approval Majority Consideration of Support for the Wyland National Mayors Challenge for Conservation Erin Willrett Administration Name Department Moved forward to City Council agenda. Summary Continue participation in a national program to challenge the residents to conserve water, energy and other natural resources, in alignment with City Council Goal #5 – Water Planning. Background Once again, the Wyland Foundation, in partnership with the National League of Cities and the U.S. Environmental Protection Agency, invited the United City of Yorkville to participate in the 9th annual National Mayor’s Challenge for Water Conservation. The commitment from the City to participate is as simple as drafting the statement of support below. There is no cost to the City. There were several items that were sent out to market this program in 2018 and 2019. Yorkville placed 5th in 2018 and in 2019, Yorkville placed 13th in the 5,000-29,999 population category nation-wide! Residents who are interested in conservation efforts and who would like to accept the challenge can go online (www.mywaterpledge.com) and make a pledge to conserve water, energy, and other natural resources over the next year by selecting from different pledge options. Some options are as easy as wasting less food and recycling. When the resident enters their location, the drop-down menu for pledges will contain our draft statement about water conservation. Our draft statement will read as: “A sustainable water source for the City’s future water supply is a main focus for our community and its residents. Yorkville currently obtains its water from the deep sandstone aquifer, which is being steadily drawn down as it is being pumped beyond its long-term sustainable yield due to increasing water demands and growth of the region. The City is committed to building strong, collaborative relationships regionally for sustainable water use. We hope to partner with our neighboring communities and our actual neighbors to promote water conservation efforts in the home. By taking the water pledge, you can help extend the capacity of the City’s water supply.” When a resident goes online to accept the challenge, they will search for “Yorkville, IL”, the website will then walk the resident through the process to pledge to make thoughtful conservation choices at home. There are several check boxes that the residents can choose from depending on the changes they are pledging to make. At the end of the “choices” portion of the pledge, an email address is required and the option for the resident to be entered into the prize drawing is made as a check box. After the resident enters their email address the pledge process is complete. Additionally, the website has several informational items for the resident to read through and learn about. City standings in the challenge are on the website and the residents can check back and see how their “choices” positively affect the community. This program is designed to get residents to think about how their choices impact the natural environment and if changes are made, no matter how small, benefits add up quickly. There is no further commitment and no additional information that is needed from the residents other than those listed above. Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: July 21, 2020 Subject: Wyland National Mayors Challenge for Conservation The City will also be posting several items on social media and on our website to promote this challenge. The City’s main goal by promoting this program is to help residents be aware of the importance of the natural resources that are used on a daily basis and the pressing need to protect those precious resources. Recommendation While not a requirement to participate in the program, staff recommends an acknowledgment by the City Council in the attached Resolution for support of the statement above and participation in marketing the program. This initiative aligns with the City Council Goal #5 – Water Planning. Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS IN SUPPORT OF THE “WYLAND MAYOR’S CHALLENGE FOR WATER CONSERVATION” WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City continue to explore ways to manage residential consumption of water and power, and to inspire its residents to care for our natural resources; and WHEREAS, cities can engage in efforts to inspire their own communities, as well as their neighboring cities, to become better environmental stewards; and WHEREAS, the ninth annual National Mayor’s Challenge for Water Conservation presented by the Wyland Foundation and Toyota, with support from the U.S EPA WaterSense, The Toro Company, National League of Cities, Conserva Irrigation, and Earth Friendly Products (makers of ECOS), is a non- profit competition to encourage residents pollution reduction and smart water use between our cities; and WHEREAS, with the encouragement of their Mayors, residents may register their participation in their city's Challenge, online, by making simple pledges to decrease their water use and to reduce pollution for the period of one year, thereby assisting their cities to apply State and Federal water conservation strategies and to target mandated reductions; and WHEREAS, from August 1 - 31, 2020, the City wishes to inspire its residents and its neighboring communities to take the "Wyland Mayor's Challenge for Water Conservation" by making a series of online pledges at mywaterpledge.com to reduce their impact on the environment and to see immediate savings in their water, trash, and electricity bills; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the City agrees and supports the "Wyland Mayor's Challenge for Water Conservation" emphasis. Section 2: That the program is to be implemented from August 1 - 31, 2020 through a series of communication and outreach strategies, whether new or existing, to encourage Yorkville residents to take the conservation "Challenge." Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #5 Tracking Number PW 2020-46 Rebuild Illinois Grants Program Applications City Council – July 28, 2020 PW 07-21-20 PW 2020-46 Consensus Vote Bart Olson Administration Name Department Moved forward to City Council agenda. Summary Review the status of the State of Illinois’ Regional Economic Development Grant and Rebuild Illinois Shovel Ready Sites Grant applications. Background This item was last discussed by the City Council at the June 9th City Council meeting, when the City Council gave staff direction to proceed with both the Shovel Ready Sites – East Alley Project and the Regional Economic Development – Eldamain Infrastructure Project, despite both projects scoring low on an initial staff analysis. Since that meeting, staff has been preparing grant application materials. We expect the East Alley Project application to proceed forward as expected, with a public notice in the newspaper this weekend for a public hearing to be conducted at the July 28th City Council meeting. For this project, we anticipate that watermain replacement, sanitary sewer rehab, and burying of electric lines in the area will cost just shy of $1,000,000. Since this project is less than $2,000,000, the grant scoring system does not require a local match by the City, nor does it devalue our application. So, we propose to ask for 100% project funding for the East Alley Project. Because we are not required to provide a local match, no formal grant resolution is required by the state, nor the City’s own procurement policies. However, we propose to include a simple motion to authorize the submittal of this grant application at the July 28th City Council meeting. The Eldamain Infrastructure Project application will require a different City Council process, and some additional discussion about local funding commitments. We anticipate that the cost estimate to bring water and sewer utilities out to this corridor will be just shy of $4,500,000. Because the grant award maximum is $2,000,000, the City would have to fund the gap in order to complete the project. While this cost could be borne by the water and sewer funds, it would still require a significant speculative investment by the City Council. Further, the grant application process actually requires a statement of local funding commitment as part of the application. We think that the statement can be as simple as “we promise to fund the ~$2,500,000 local match” with no back-end penalty should we reverse that decision at a later date, but we are trying to verify that before we proceed. Also, the grant requirements include a resolution of intent to bond, which means the state is going to require us to tell them that we will issue a bond for the local match as part of the application. It is unclear at this time, whether that requirement prohibits us from selling a bond later if we fail to include that resolution as part of the application (i.e. we decide now to not use a bond and then change our mind later), or whether it is simply a scoring deduction. In either case on the bond resolution, and at minimum, the public notice for the public hearing on this project must state within the public notice that the City is proposing to fund the project with a local match and must state the dollar value of the local match; which means the City Council will need to discuss the merits of the local match before even finalizing the public notice. Staff is prepared to lead this discussion at the Public Works Committee meeting, but we anticipate that the full Council will need to discuss this issue at the 7/28 CC meeting. Because of Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator; Bart Olson, City Administrator Date: July 21, 2020 Subject: Rebuild Illinois Regional Economic Development Grant – Eldamain Utility Extension & Rebuild Illinois Shovel Ready Sites Grant – East Alley Utility Improvements everything above, the Eldamain Infrastructure Project application will be on a later path than the East Alley Project application. Recommendation The East Alley Project update is an informational item. Staff requests any feedback on the Eldamain Infrastructure Project. 12"8"6"16"1"10"4"12" 6" 8"6"6"8"6"16"42" 8"10"12"15"12"8"8"8"8"MillBridgeVan Emmon Hydraulic Heustis0 200 400 Feet Water Main Sanitary Main Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con PROJECT MAP DATE:JUNE 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO2020 PATH:H:/GIS/PUBLIC/YORKVILLE/2020/ YO2020- PROJECT MAP.MXDFILE: WATER MAIN TOBE REPLACED PROPOSED DEVELOPMENT SANITARY SEWER TOBE REHABILITATED RIVERFRONT PARK FOX RIVER IL ROUTE 47COMED LINES TO BE BURIED JOB NO:YO2020-C DESIGNED:NLS DATE:July 14, 2020 PROJECT TITLE:Potential Development - Water Main ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 EA 2 9,500.00$ 19,000.00$ 2 LF 390 100.00$ 39,000.00$ 3 EA 1 5,000.00$ 5,000.00$ 4 LF 50 500.00$ 25,000.00$ 5 EA 2 1,750.00$ 3,500.00$ 6 EACH 2 6,000.00$ 12,000.00$ 7 LB 700 10.00$ 7,000.00$ 8 EACH 8 1,500.00$ 12,000.00$ 9 LF 200 35.00$ 7,000.00$ 10 EACH 2 2,000.00$ 4,000.00$ 11 EACH 1 750.00$ 750.00$ 12 EACH 2 800.00$ 1,600.00$ 13 LS 1 1,500.00$ 1,500.00$ 14 LF 355 75.00$ 26,625.00$ 15 EA 3 6,000.00$ 18,000.00$ 16 LF 50 100.00$ 5,000.00$ 17 CY 40 35.00$ 1,400.00$ 18 TON 700 50.00$ 35,000.00$ 19 HMA PAVEMENT REMOVAL AND REPLACEMENT, 4"SY 70 105.00$ 7,350.00$ 20 SY 500 5.00$ 2,500.00$ 21 TON 90 95.00$ 8,550.00$ 22 LB 350 1.00$ 350.00$ 23 LF 55 50.00$ 2,750.00$ 24 SF 120 25.00$ 3,000.00$ 25 LF 1,000 5.00$ 5,000.00$ 26 CCDD TESTING & LPC-663 LS 1 5,000.00$ 5,000.00$ 27 DUMPSTER ENCLOSURE LS 1 20,000.00$ 20,000.00$ 28 BOLLARD, 6" DIAMETER (FIRE HYDRANT PROTECTION)EACH 2 1,500.00$ 3,000.00$ 29 RAILING REPAIR/REPLACEMENT AT VAN EMMON LS 1 10,000.00$ 10,000.00$ 30 SY 25 75.00$ 1,875.00$ 31 LSUM 1 7,000.00$ 7,000.00$ 32 LSUM 1 350,000.00$ 350,000.00$ 33 LSM 1 10,000.00$ 10,000.00$ SUBTOTAL 659,750.00$ CONTINGENCY (15%)99,000.00$ TOTAL 758,750.00$ DESIGN ENGINEERING 68,300.00$ CONSTRUCTION ENGINEERING 68,300.00$ TOTAL PRELIMINARY COST ESTIMATE 895,350.00$ FIRE HYDRANT REMOVAL VALVE VAULT TO BE ABANDONED PRELIMINARY COST ESTIMATE - 8" WM Replacement + 10" Sanitary Rehab + ComEd Relocate ITEM PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 8" TAPPING VALVE IN 60" VAULT WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH GATE VALVE, 8-INCH (RESILIENT SEAT) IN 48" VAULT FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ TRAFFIC CONTROL AND PROTECTION BORE AND JACK 20" STEEL CASING PIPE (WATER MAIN NOT INCLUDED) CATHODIC PROTECTION FOR STEEL CASING PIPE FOUNDATION MATERIAL NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL WATER MAIN TESTING - PRESSURE AND DISINFECTION CURED-IN-PLACE PIPE LINING, 10" MANHOLE REHABILITATION SANITARY SEWER POINT REPAIR, 10" SIDEWALK REMOVAL AND REPLACEMENT COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT PAVEMENT MARKING, 4" DUCTILE IRON FITTINGS WATER SERVICE CONNECTION, 1" WATER SERVICE - PEX, 1" DISCONNECT AND ABANDON EXISTING WATER MAIN HOT-MIX ASPHALT SURFACE REMOVAL, 3-INCH HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 (3" TOTAL IN 2 LIFTS) BITUMINOUS MATERIAL (PRIME COAT) COMED RELOCATE UNDERGROUND RESTORATION RAILROAD PROTECTIVE LIABILITY INSURANCE \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2020\YO2020-C DCEO Grant Applications\Eng\PCE 2020-07-14 Notice of Hearing United City of Yorkville, Illinois Rebuild Illinois Shovel Ready Sites Grant Notice is Hereby Given, the United City of Yorkville will hold a public hearing on July 28, 2020, at 7:00pm, in City Hall (800 Game Farm Road) to provide interested parties an opportunity to express their views on the proposed Rebuild Illinois Shovel Ready Sites Grant (RISRS) project. Persons with disabilities or non-English speaking persons who wish to attend the public hearing and need assistance should contact Erin Willrett, 800 Game Farm Road, 630-553-4350 no later than July 24, 2020. Every effort will be made to make reasonable accommodations for these persons. On or about July 31, 2020, the United City of Yorkville intends to apply to the Illinois Department of Commerce and Economic Opportunity for a grant from the Rebuild Illinois program. This program is funded by state funds as included in the 2019 Capital Bill. These funds are to be used for a community development project that will include the following activities: Watermain replacement, sanitary rehabilitation, electrical lines buried, all in the Alley East of IL Route 47 in the 200 block. The total amount of Rebuild Illinois funds to be requested is $895,350.00. Information related to this project will be available for review prior to the public hearing as of July 17, 2020 at www.yorkville.il.us. Interested residents are invited to provide comments regarding these issues either at the public hearing or by prior written statement. Written comments should be submitted to Erin Willrett, ewillrett@yorkville.il.us or 800 Game Farm Road, Yorkville, IL 60560 no later than July 28, 2020 in order to ensure placement of such comments in the official record of the public hearing proceedings. This project will result in no displacement of any persons or businesses. For additional information concerning the proposed project, please contact Erin Willrett, 630-553-4350 or write to Erin Willrett, ewillrett@yorkville.il.us or 800 Game Farm Road, Yorkville, IL 60560. Dated this 16th day of July 2020. Lisa Pickering City Clerk C o r n e i l s Bri dgeEldamainC a n n o n b a l l VeteransBeecherFaxon JohnKellerHoffman K e n n e d y C e nter Alice Erica EdwardA la n D ale CountrysideKristenUS Route #34 Kendall Carey BoombahSumacHaydenWestern IsabelWestMcHughMitchelMarketviewBlackberry Shore F a i r h a v e nRyan OsbronNorthlandMcMurtrieEl denLaurenBluestemT w in le a f Hunt CaledoniaHigh RidgeO a k SearlIroquoisAlexisR e d b u d Canyon Legner CrossBoomerNorth SchmidtC otto n w o o d H arrisCrimsonHunterLexingtonWi l d I ndi goNath an Yellowstone C o m m e r c i a l Boyer TurnerW K e n d a ll D rW in te rb e rry RenaPinewoodHubbardPr ai r i e RoseSouth CatalpaChristy S w a n s o nLongview Di ehl FarmD e a m e s Strawberry SycamoreGillespieRed Tail HickoryCol ePrairie PointeDicksonPa t ri c i a AndreaNaden Pal merAmandaDover Kendall CirM u l h e r n BlackberryConcordDenise MartinNorton C h esh ireFaxon BeecherF a x o n McHugh£¤34 UV47 C a n n o n b a l l T r l S Cannonbal l Tr l 0 2,600 5,200 Feet POTENTIAL DEVELOPMENT UNKNOWN WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN NON POTABLE WATER MAIN Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con PROJECT MAP DATE:MAY 2020United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.us DCEO GRANT APPLICATIONSUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO.DATE REVISIONS PROJECT NO.:YO2020 PATH:H:/GIS/PUBLIC/YORKVILLE/2020/ YO2020-WATER MAIN.MXDFILE: PROPOSED 16"WATER MAIN(20,340 FT) CONNECT TO EXISTING CONNECT TO EXISTINGCONNECT TO EXISTINGCOMED SUB-STATION BNSF RAILROAD JOB NO:YO2020-C DESIGNED:NLS DATE:July 14, 2020 PROJECT TITLE:Potential Development - Water Main ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 LSUM 1 5,000.00$ 5,000.00$ 2 EACH 8 2,500.00$ 20,000.00$ 3 LF 600 5.00$ 3,000.00$ 4 EACH 1 5,000.00$ 5,000.00$ 5 EACH 1 6,000.00$ 6,000.00$ 6 LF 20,340 100.00$ 2,034,000.00$ 7 EACH 23 7,000.00$ 161,000.00$ 8 EACH 21 5,000.00$ 105,000.00$ 9 LF 560 600.00$ 336,000.00$ 10 LB 10,860 8.00$ 86,880.00$ 11 TON 500 50.00$ 25,000.00$ 12 TON 500 50.00$ 25,000.00$ 13 CY 300 35.00$ 10,500.00$ 14 CY 2,500 50.00$ 125,000.00$ 15 LS 1 30,000.00$ 30,000.00$ 16 HOT-MIX ASPHALT PAVEMENT REMOVAL, FULL DEPTH SY 200 15.00$ 3,000.00$ 17 SY 200 50.00$ 10,000.00$ 18 LF 16,565 10.00$ 165,650.00$ 19 SY 4,200 10.00$ 42,000.00$ 20 LS 1 5,000.00$ 5,000.00$ 21 LS 1 25,000.00$ 25,000.00$ SUBTOTAL 3,228,030.00$ CONTINGENCY (15%)484,200.00$ TOTAL 3,712,230.00$ DESIGN ENGINEERING 334,200.00$ CONSTRUCTION ENGINEERING 334,200.00$ TOTAL PRELIMINARY COST ESTIMATE 4,380,630.00$ PRELIMINARY COST ESTIMATE - 16" Water Main ITEM TREE REMOVAL PERIMETER EROSION BARRIER CONNECTION TO EXISTING WATER MAIN, 16-INCH CONNECTION TO EXISTING WATER MAIN, 12-INCH RESTORATION RAILROAD PROTECTIVE LIABILITY INSURANCE TRAFFIC CONTROL AND PROTECTION HOT-MIX ASPHALT PAVEMENT PATCH, 6-INCH TOPSOIL, STRIP, STOCKPILE, AND REPLACEMENT BORE AND JACK 30" STEEL CASING PIPE (WATER MAIN NOT INCLUDED) WATER MAIN TESTING - PRESSURE AND DISINFECTION STABILIZED CONSTRUCTION ENTRANCE NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 FOUNDATION MATERIAL SELECT GRANULAR BACKFILL DUCTILE IRON FITTINGS WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 16-INCH BUTTERFLY VALVE IN 60-INCH VALVE VAULT, 16-INCH FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2020\YO2020-C DCEO Grant Applications\Eng\PCE 2020-07-14 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #6 Tracking Number PW 2020-47 Revisions to Title 7 Chapter 6 Sewer Use and Service City Council – July 28, 2020 PW 07-21-20 PW 2020-47 Majority Approval Consideration of approval of the revisions to Title 7 Chapter 6 Sewer Use and Service Erin Willrett Administration Name Department Moved forward to City Council agenda. Summary Attached you will find the staff recommended revisions to the City’s Codified Ordinance Title 7 Chapter 6 Sewer Use and Service. Staff began meeting to revise this Chapter in the Fall of 2017 and reviewed it section by section. Engineering and Legal has also reviewed the recommended changes. Background The red-lined version is attached for your reference. A lot of the changes are updates to match the current practice of the department or to match current legislation. A few key revisions from the Ordinance are listed below:  Throughout the document staff added a reference to the most recent City Subdivision Control Ordinance for a specification reference.  All references to the Superintendent of Public Works have been changed to the Director of Public Works.  All references to the City Treasurer have been changed to the Finance Director.  Updated User Types to match the current Zoning Ordinance language.  For engineering and installation of sewers, it has been updated to be in accordance with the Subdivision Control Ordinance Standards and Specifications.  Updated construction specifications.  Updated Overhead Sewer specifications.  Requirement of separate sanitary and storm sewers.  Remove the outdated process that a CPA review the sewer maintenance charge.  Update the Bills section to match current practice of remittance.  Updated Appeals process to match current practice. A comparison from current to proposed language is listed below for your use. Several sections have been modified and a side-by-side comparison is used. Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: July 21, 2020 Subject: Revision to Title 7 Chapter 6 Sewer Use and Service Proposed Change 1  Section 7-6-1: Rules and Definitions: CURRENT LANGUAGE “Shall” is mandatory; “may” is permissible. Unless the context specifically indicates otherwise, the meaning of terms used in this chapter shall be as follows: PROPOSED LANGUAGE Except as otherwise provided herein, the Director of Public Works shall administer, implement, and enforce the provisions of this chapter. Any powers granted to or duties imposed upon the Director of Public Works may be delegated by the Director of Public Works to other City personnel. Proposed Change 2  Section 7-6-1: Rules and Definitions: CURRENT LANGUAGE Sanitary District: The Yorkville-Bristol sanitary district. PROPOSED LANGUAGE Sanitary District: The Yorkville-Bristol Sanitary District (“YBSD”). All properties annexed within YBSD boundaries are subject to the YBSD Main Ordinance, F.O.G.Fats, Oil and Grease (FOG) Ordinance, and other YBSD documents, as found at www.YBSD.org, and these documents will supersede all conflicting statements and requirements herein. Proposed Change 3  Section 7-6-1: Rules and Definitions: CURRENT LANGUAGE USER TYPES: Nonresidential User Commercial Users Institutional/governmental users Residential User User Class: The type of user, either residential or nonresidential as defined herein. PROPOSED LANGUAGE A. User Types: Commercial users identified in Table 10.06.03 Business Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. Chapter 12, article A O, office district Chapter 12, article B B-1, local business district Chapter 12, article C B-2, retail commerce business district Chapter 12, article D B-3, general business district Chapter 12, article E B-4, service business district B. Institutional/governmental users identified in Table 10.06.02 Institutional Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. C. Residential users identified in Table 10.06.01 Residential Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. Chapter 11, article A E-1, estate district Chapter 11, article B R-1, single-family suburban residence district Chapter 11, article C R-2, single-family traditional residence district Chapter 11, article D R-2D, duplex, two-family attached residence district Chapter 11, article E R-3, multi-family attached residence district Chapter 11, article F R-4, general multi-family residence district D. Industrial users: Chapter 13, article A M-1, limited manufacturing district Chapter 13, article B M-2, general manufacturing district Proposed Change 4  Section 7-6-1: Rules and Definitions CURRENT LANGUAGE Major Contributing Industry: An industrial user of the publicly owned treatment works that: a) has a flow of fifty thousand (50,000) gallons or more per average workday; b) has a flow greater than ten percent (10%) of flow carried by the Municipal system receiving the waste; c) has in its waste, a toxic pollutant in toxic amounts as defined in standards issued under section 307(a) of the Federal Act; d) is found by the permit issuant authority, in connection with the issuance of the NPDES permit to the publicly owned treatment works receiving the waste, to have significant impact, either singly or in combination with other contributing industries, on that treatment works or upon the quality of effluent from that treatment works. PROPOSED LANGUAGE Major Contributing Industry: An industrial user of the publicly owned treatment works that: a) has a flow of twenty-five thousand (25,000) gallons or more per average workday; b) has an organic loading flow greater than ten percent (10%) of an organic loading flow carried by the Municipal system receiving the waste; c) has in its waste, a toxic pollutant in toxic amounts as defined in standards issued under section 307(a) of the Federal Act; d) is found by the permit issuant authority, in connection with the issuance of the NPDES permit to the publicly owned treatment works receiving the waste, to have significant impact, either singly or in combination with other contributing industries, on that treatment works or upon the quality of effluent from that treatment works. Proposed Change 5  Section 7-6-3 Private Sewage Disposal PROPOSED DELETION A. Private Systems Permitted: Where a public sanitary (or combined) sewer is not available under the provisions of subsection 7-6-2D of this Chapter, the building sewer shall be connected to a private sewage disposal system complying with the provisions of this Section. B. Permit Requirements; Fees: Before commencement of construction of a private sewage disposal system, the owner shall first apply for a special use permit from the Yorkville Plan Commission1. Only upon recommendation of the Plan Commission and approval by City Council shall a private sewage disposal facility be allowed. City Council shall authorize the Mayor to sign such a permit. Application shall be made on a form furnished by the City, attached to Ordinance 1992-6 on file in the office of the City Clerk, which the applicant shall supplement by any plans, specifications and other information as deemed necessary. A permit and inspection fee of twenty dollars ($20.00) shall be paid to the City at the time the application is filed. C. Inspections: A permit for a private sewage disposal system shall not become effective until the installation is completed in accordance with the approved plans and specifications. The Building Inspector shall be allowed to inspect the work at any stage of construction and, in any event, the applicant for the permit shall notify the Building Inspector when the work is ready for final inspection, and before any underground portions are covered. The inspection shall be made within twenty four (24) hours of the receipt of written notice by the City. PROPOSED LANGUAGE A. Adoption of Code. There is adopted by the City Council those certain codes, three copies of which have been and which are now on file in the Office of the Clerk of the City, which are known as the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act, the same being hereby adopted and incorporated as fully as if set out at length herein. B. Where a public sanitary sewer is not available under the provisions of this Chapter, the building sanitary sewer shall be connected to a private sewage disposal system complying with the provisions of the section. C. Permit and Fee. No construction shall be permitted for any private sewage disposal system or for any building to be served by a private sewage disposal system, within the City limits, unless a permit for private sewage disposal system has first been obtained from Kendall County Health Department. In addition, no permit will be issued unless the construction is to be done by an Illinois Department of Public Health licensed private sewage disposal system contractor. All percolation tests and private sewage disposal system plans shall be completed in conformance with Kendall County regulations, based on location of property and shall conform to City ordinances. No criteria shall be less stringent than the criteria of the Illinois State Plumbing Code, 225 ILCS 320/1 and the Private Sewage Disposal Licensing Act, 225 ILCS 225/1. Percolation tests shall be conducted and evaluated under the supervision of a registered professional engineer licensed to practice in Illinois. D. Inspections and Cleaning. All private sewage disposal systems installed and operated within the City limits may be subject to inspection by the City, to determine if the system is functioning properly and which determination shall include, but not be limited to, a finding concerning the following: 1. Contaminated surface or ground water; 2. Odorant production; 3. Depth of sludge in the septic tank; 4. Clogged seepage field; 5. Improper draining of the plumbing fixtures as a result of clogged septic tank and/or seepage field; 6. Contaminated footing drain sump water. If, after inspection, it is determined that the private sewage system is not functioning properly, the owner and/or occupant shall be notified in writing to have the necessary work performed to correct the malfunction. If modifications to the system are required and are allowable, pursuant to the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act and Code, both as modified herein, said modifications shall be done by a licensed private sewage disposal contractor. The owner and/or occupant shall be given a reasonable amount of time. It is the responsibility of the property owner and occupant to have the septic tank cleaned no less than once every five years. The City may require the property owner to submit a copy of the paid bill for such cleaning and services rendered by a licensed private sewage disposal contractor. The City may maintain a file system to inform property owners and occupants of the necessity for cleaning the septic tank. E. In the event the malfunction cannot be corrected by cleaning and the property is within two hundred fifty (250) feet of an accessible public sewer system, the private system shall be disconnected and connection made to the public sewer system. Proposed Change 6  Section 7-6-2: Private Sewage Disposal CURRENT LANGUAGE When a private sewage disposal system is abandoned within the Yorkville corporate limits, it shall be cleaned of sludge and filled with clean, bank-run gravel or dirt. PROPOSED LANGUAGE When a private sewage disposal system is abandoned within the Yorkville corporate limits, it shall be abandoned with the rules and regulations of the Kendall County Health Department. Proposed Change 7  Section 7-6-4: Building Sewer and Connections.  Proposed Title: Sewers, Engineering, Installation and Connections Proposed Change 8  Proposed Title: Section 7-6-4 Sewers, Engineering, Installation and Connections PROPOSED ADDITION All sanitary and storm sewer systems shall be engineered and installed in accordance with the Subdivision Control Ordinance Standards and Specifications, respectively, of the United City of Yorkville Municipal Code. Proposed Change 9  Proposed Title: Section 7-6-4 Sewers, Engineering, Installation and Connections PROPOSED ADDITION B. Use Of Old Building Sewers: Old building sewers may be used in connection with new buildings only when they are found, on examination and test approved by the Public Works Department Director or his designee, to meet all requirements of this Chapterrequirements as outlined below: 1. All sanitary sewer pipe materials shall conform to the latest applicable ANSI(American National Standards Institute), ASTM (American Society for Testing and Materials), AWWA(American Water Works Association) , AASHTO (American Association of State Highway Transportation Officials), or other nationally accepted standards. Only the following sanitary sewer pipe and joint materials are approved for use in the United City of Yorkville, Illinois: a. Class 50 ductile iron pipe conforming to ANSI)/AWWA C151/A.21.51-02 (or latest edition) with joints conforming to ANSI/AWWA C111/A.21.11-00 (or latest edition). b. Polyvinyl chloride (PVC) pipe (6 inch -16 inch) conforming to ASTM D2241-05 (or latest edition) (SDR 26 – sewer depth between 4-20 feet and SDR 21 for depths between 20-25 feet) with joints conforming to ASTM D3139-98 (2005) or latest edition. c. Solvent cement joints will not be allowed in the United City of Yorkville. d. Pipe shall be clearly marked as follows at intervals of 5 feet or less: i. Manufacture's name or trademark and code ii. Nominal pipe size iii. The PVC cell classification, for example 12454-B iv. The legend "Type IPS SDR-26 PVC 1120 Sewer Pipe" v. This designation "Specification D-2241" PVC Pipe shall be SDR 26. For sewer depths between 20 and 25 feet, SDR 21 shall be provided. vi. Higher SDR numbers will only be allowed with the approval of the City Engineer. e. PVC FITTINGS All PVC fittings shall comply with ASTM F1970-05 (or latest edition) and fittings shall be clearly marked as follows: i. Manufacturer's name or trademark ii. Nominal size iii. The material designation PVC or IPS (iron pipe size), and this designation “Specification D2241” Fitting shall be molded for pipe sizes between 6 inches and 8 inches in diameter, and fabricated fittings for 10” to 16” in diameter. iv. A minimum of 150 psi pressure class shall be provided. PVC fittings shall be SDR 26. v. Higher SDR numbers will only be allowed with the approval of the City Engineer. vi. Fittings shall be required to pass the same inspection and testing requirements of the PVC pipe. 1. CONNECTING DISSIMILAR PIPE MATERIALS a. Joints connecting dissimilar pipe materials shall be made with sewer clamp non- shear type couplings; Cascade CSS, Romac LSS, Fernco, Inc. Shear Ring or approved equal. When available, a standard joint with a transition gasket may be used. The name of the manufacturer, class, and date of issue shall be clearly identified on all sections of pipe. The contractor shall also submit bills of lading, or other quality assurance documentation when requested by the City Engineer. Proposed Change 10  Proposed Title: Section 7-6-4 Sewers, Engineering, Installation and Connections CURRENT LANGUAGE 2. Where gravity sewers are NOT possible, the building shall be served with an overhead sanitary sewer. The depth shall be sufficient to afford protection from frost. The building sewer shall be laid at uniform grade in a straight alignment insofar as possible. Changes in direction shall be made only with properly curved pipe and fittings. PROPOSED LANGUAGE 2. An overhead sewer shall be required to be constructed in the lowest level of all new structures where the lowest level is three feet below the elevation of the crown of the street adjacent to the structure when such structures contain a toilet or shower facility within the lowest level. Plumbing fixtures to be served by an overhead sewer shall drain into an ejection pit with pump and tight seal lid which meets the requirements of the Illinois State Plumbing Code. The ejector pit shall be properly sealed, vented and located to receive sewage by gravity flow from which the liquid shall be lifted and discharged into the sanitary sewer service. The discharge size of the pump shall be a minimum of two inches, and discharge line shall be equipped with a backwater check valve, and ball valve. Plumbing fixtures above the aforesaid elevation shall drain entirely by gravity and shall not be drained through the ejection pit. Proposed Change 11  Proposed Title: Section 7-6-4 Sewers, Engineering, Installation and Connections CURRENT LANGUAGE Connections To Public Sewer: 1. The applicant for the building sewer permit shall notify the City when the building sewer is ready for inspection and connection to the public sewer. The connection shall be made under the supervision of the Superintendent of Public Works or his representative. PROPOSED LANGUAGE Connections To Public Sewer: 1. The applicant for the building sewer permit shall notify the City when the building sewer is ready for inspection and connection to the public sewer. The connection shall be made under the supervision of the Director of Public Works or his designee. A minimum of twenty-four (24) hours notice is required. 2. It is unlawful to construct combined sewers or other facilities intended to receive both runoff and sewage. Separate sanitary sewers and separate storm sewers shall be provided. 3. It is unlawful for any person owning or in possession of real estate to connect, permit to be connected or permit to remain connected any sewer to a public sanitary sewer which sewer receives roof drainage, foundation drainage, surface water or groundwater. Proposed Change 12  Proposed Title: Section 7-6-4 Sewers, Engineering, Installation and Connections PROPOSED ADDITION – Discharge Into System: 3. Owner and occupant responsibility for maintenance. The owner and occupant of the premises served by the public sewer system shall jointly and severally properly maintain and operate a building service sewer, house connection or sanitary sewer line to the point of connection to the City sewer system main line. Maintenance means keeping the sanitary sewer connection, sewer lines and other sewer facilities in satisfactory working condition and in a good state of repair (including but not limited to preventing any obstruction of extraneous material or flows from entering said facilities, protecting said facilities from any damage and keeping same free from defects or malfunctions), and making necessary provisions and taking necessary precautions to assure that said sewer facilities are at all times capable of satisfactorily performing the services and adequately discharging the facilities are intended to perform, discharge or produce. Proposed Change 13  Title Section 7-6-6-5: Bills for Service; Delinquencies CURRENT LANGUAGE Rendering Bills: Bills for sewer service shall be sent out by the finance director on the first day of the month succeeding the bimonthly period for which the service is billed. All sewer bills are due and payable thirty (30) days after being sent out. Penalties for delinquent bills shall be added as provided in subsection 7-7-1C of this title. (Ord. 2014-18, 5-13-2014) B. Payment Of Bills; Liability For Service: The rates or charges for service shall be payable bimonthly. The owner of the premises, the occupant thereof and the user of the service shall be jointly and severally liable to pay for the service to such premises and the service is furnished to the premises by the city only upon the condition that the owner of the premises, occupant and user of the services are jointly and severally liable therefor to the city. C. Delinquencies: 1. Discontinuance Of Service: If the charges for such services are not paid within thirty (30) days after the rendition of the bill for such services, such services shall be discontinued without further notice and shall not be reinstated until all claims are settled. 2. Lien; Notice Of Delinquency: a. Whenever a bill for sewer service remains unpaid for one hundred eighty (180) days after it has been rendered, the city treasurer shall file with the county recorder of deeds a statement of lien claim. This statement shall contain the legal description of the premises served, the amount of the unpaid bill and a notice that the city claims a lien for this amount as well as for all charges subsequent to the period covered by the bill. b. If the user, whose bill is unpaid, is not the owner of the premises, and city treasurer has notice of this, notice shall be mailed to the owner of the premises if his address be known to the treasurer, whenever such bill remains unpaid for a period of ninety (90) days after it has been rendered. c. The failure of the city treasurer to record such lien or to mail such notice or the failure of the owner to receive such notice shall not affect the right to foreclose the lien for unpaid bills as mentioned in the foregoing section. 3. Foreclosure Of Lien: Property subject to a lien for unpaid charges shall be sold for nonpayment of the same and proceeds of the sale shall be applied to pay the charges, after deducting costs, as is the case in the foreclosure of statutory liens. Such foreclosure shall be by bill in equity in the name of the city. The city attorney is hereby authorized and directed to institute such proceedings in the name of the city in any court having jurisdiction over such matters against any property for which the bill has remained unpaid for one hundred eighty (180) days. (Ord. 1992-6, 4-23-1992) PROPOSED LANGUAGE A. Payment, First Notice: First notice bills for sewer service shall be mailed on or about January 1, March 1, May 1, July 1, September 1, and November 1 of each year, and all first notice bills and charges for sewer service and other services are payable at the Office of the Finance Director within thirty-five (35) days of the date of mailing. Proposed Change 14  Section7-6-6-7: Books and Records; Audits CURRENT LANGUAGE A. Accounts: The city treasurer shall establish a proper system of accounts and shall keep proper books, records, and accounts in which complete and correct entries shall be made of all transactions relative to the sewerage system, and at regular annual intervals the treasurer shall cause to be made an audit by an independent auditing concern of the books to show the receipts and disbursements of the sewerage system. B. Annual Audit: In addition to the customary operating statements, the annual audit report shall also reflect the revenues and operating expenses of the sewer maintenance fund, including a replacement cost, to indicate that sewer service charges under the waste cost recovery system do in fact meet these regulations. In this regard, the financial information to be shown in the audit report shall include the following: 1. Flow data showing total gallons received at the wastewater plant for the current fiscal year. 2. Billing data to show total number of gallons billed per fiscal year. 3. Debt service for the next succeeding fiscal year. 4. Number of users connected to the system. 5. Number of nonmetered users. 6. A list of users discharging nondomestic and industrial wastes and volume of waste discharged. C. Access To Records: The IEPA or USEPA or their authorized representative shall have access to any books, documents, papers and records of the city which are applicable to the city system of user charges for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of: special and general conditions to any state grant, federal regulations and conditions of the federal grant and loan agreement and rules of any state loan. (Ord. 1992-6, 4-23-1992) PROPOSED LANGUAGE A. Right Of Access; Use Inspection: The United City of Yorkville and its employees and the Illinois Environmental Protection Agency shall have ready access at all reasonable times to the premises, places or buildings where sewer service is supplied for the purpose of inspecting, examining and testing the consumption, use and flow of sewer, and it shall be unlawful for any person to interfere with, prevent or obstruct the United City of Yorkville or its duly authorized agent or the Illinois Environmental Protection Agency in its duties hereunder. Every user of the system shall take the same upon the conditions prescribed in this section. B. Access To Records: The IEPA or its authorized representative shall have access to any books, documents, papers and records of the United City of Yorkville, which are applicable to the sewer system, of user charges for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of any loan obtained from the IEPA under its Public Water Supply (PWS) Loan Program. Proposed Change 15  Section 7-6-6-9: Appeals CURRENT LANGUAGE: The method for computation of rates and service charges established for user charges in this section 7-6-6 shall be made available to a user within thirty (30) days of receipt of a written request for such. Any disagreement over the method used or in the computations thereof shall be remedied by a court of law after notification of a formal written appeal outlining the discrepancies. (Ord. 1992-6, 4-23-1992) PROPOSED LANGUAGE: Users shall be provided the method for computing rates and service charges within fourteen (14) days of written request. City shall make best efforts to remedy any disagreement with the method used or the computations made within thirty (30) days of a formal written appeal outlining the discrepancies. Recommendation Staff recommends approval of the attached revision to Title 7 Chapter 6 Sewer Use and Service to the City’s Codified Ordinances. 7-6-1: RULES AND DEFINITIONS: "Shall" is mandatory; "may" is permissible. Unless the context specifically indicates otherwise, the meaning of terms used in this chapter shall be as follows: Except as otherwise provided herein, the Director of Public Works shall administer, implement, and enforce the provisions of this chapter. Any powers granted to or duties imposed upon the Director of Public Works may be delegated by the Director of Public Works to other City personnel. FEDERAL GOVERNMENT: Administrator: The administrator of the U.S. environmental protection agency. Federal Act: The federal clean water act (33 USC 466 et seq.) as amended. (Pub. L. 95-217) Federal Grant: The U.S. government's participation in the financing of the construction of treatment works as provided for by title II - grants for construction of treatment works of the act and implementing regulations. LOCAL GOVERNMENT: City: The United City Of Yorkville. Sanitary District: The Yorkville-Bristol Ssanitary Ddistrict (“YBSD”). All properties annexed within YBSD boundaries are subject to the YBSD Main Ordinance, F.O.G.Fats, Oil and Grease (FOG) Ordinance, and other YBSD documents, as found at www.YBSD.org, and these documents will supersede all conflicting statements and requirements herein. NPDES PERMIT: Any permit or equivalent document or requirements issued by the administrator or, where appropriated by the director, after enactment of the federal clean water act to regulate the discharge of pollutants pursuant to section 402 of the federal act. PERSON: Any and all persons, natural or artificial including any individual, firm, company, municipal or private corporation, association, society, institution, enterprise, governmental agency or other entity. STATE GOVERNMENT: Director: The director of the Illinois environmental protection agency. State Act: The Illinois antipollution bond act of 1970. State Grant: The state of Illinois' participation in the financing of the construction of treatment works Formatted: Space After: 15 pt, Pattern: Clear (White) Formatted: Font color: Custom Color(RGB(68,68,68)) as provided for by the Illinois antipollution bond act and for making such grants as filed with the secretary of state of the state of Illinois. TREATMENT: Pretreatment: The treatment of wastewaters from sources before introduction into the wastewater treatment works. Wastewater Treatment Works: An arrangement of devices and structures for treating wastewater, industrial wastes and sludge. Sometimes used as synonymous with "waste treatment plant" or "wastewater treatment plant" or "pollution control plant". TYPES OF CHARGES: Debt Service Charge: The amount to be paid each billing period for payment of interest, principal and coverage of loans outstanding. User Charge: A charge levied on all users of the Yorkville sanitary sewer system as outlined in Section 7-6-6 of this Chapter for the cost of operation, maintenance and replacement. USER TYPES: Nonresidential User: User types sShall include the following: A. A. Commercial users including transit lodging, retail and wholesale establishments or places engaged in selling merchandise or rendering servicesidentified in Table 10.06.03 Business Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. Chapter 12, article A O, office district Chapter 12, article B B-1, local business district Chapter 12, article C B-2, retail commerce business district Chapter 12, article D B-3, general business district Chapter 12, article E B-4, service business district Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: Indent: Left: -0.17", First line: 0" B. Institutional/governmental users including schools, churches, penal institutions and users associated with Federal, State and local governments.identified in Table 10.06.02 Institutionutaional Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. C. Residential users identified in Table 10.0601 Residential Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance.User: All dwelling units such as houses, mobile homes, apartments or permanent multi-family dwellings. Chapter 11, article A E-1, estate district Chapter 11, article B R-1, single-family suburban residence district Chapter 11, article C R-2, single-family traditional residence district Chapter 11, article D R-2D, duplex, two-family attached residence district Chapter 11, article E R-3, multi-family attached residence district Chapter 11, article F R-4, general multi-family residence district D. Industrial users: Chapter 13, article A M-1, limited manufacturing district Chapter 13, article B M-2, general manufacturing district User Class: The type of user, either residential or nonresidential as defined herein. WASTEWATER AND ITS CHARACTERISTICS: BOD (Denoting Biochemical Oxygen Demand): The quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five (5) days at twenty degrees Celsius (20°C), expressed in milligrams per liter. Building Drain: That part of the lowest piping of a drainage system which receives the discharge from soil, waste and other drainage pipes inside the walls of the building and conveys it to the building sewer or other approved point of discharge, beginning five feet (5') (1.5 m) outside the inner face of the building walls. Building Sewer: The extension from the building drain to the public sewer or other place of disposal. Formatted: Indent: Left: -0.13" Commented [EW1]: List tables for each   Eric – please confirm what tables (10.06) should be in each  category.  Combined Sewer: A sewer which is designed and intended to receive wastewater, storm, surface and ground water drainage. Control Manhole: A structure located on a site from which industrial wastes are discharged. Where feasible, the manhole shall have an interior drop. The purpose of a "control manhole" is to provide access for the City or sanitary district representative to sample and/or measure discharges. Easement: An acquired legal right for the specific use of land owned by others. Effluent Criteria: Are defined in any applicable NPDES permit. Floatable Oil: Oil, fat or grease in a physical state such that it will separate by gravity from wastewater by treatment in an approved pretreatment facility. Wastewater shall be considered free of floatable fat if it is properly pretreated and the wastewater does not interfere with the collection system. Garbage: Solid wastes from the domestic and commercial preparation, cooking and dispensing of food and from the handling, storage and sale of food. Industrial Waste: Any solid, liquid or gaseous substance discharged, permitted to flow or escaping from any industrial, manufacturing, commercial or business establishment or process or from the development, recovery or processing of any natural resource as distinct from sanitary sewage. Major Contributing Industry: An industrial user of the publicly owned treatment works that: a) has a flow of fifty twenty-five thousand (5025,000) gallons or more per average workday; b) has a flow an organic loading flow greater than ten percent (10%) of an organic loadingthe flow flow carried by the Municipal system receiving the waste; c) has in its waste, a toxic pollutant in toxic amounts as defined in standards issued under section 307(a) of the Federal Act; d) is found by the permit issuant authority, in connection with the issuance of the NPDES permit to the publicly owned treatment works receiving the waste, to have significant impact, either singly or in combination with other contributing industries, on that treatment works or upon the quality of effluent from that treatment works. Milligrams Per Liter: A unit of the concentration of water or wastewater constituent. It is 0.001 g of the constituent in one thousand milliliters (1,000 ml) of water. It has replaced the unit formerly used commonly, parts per million, to which it is approximately equivalent, in reporting the results of water and wastewater analysis. Outlet: Each floor drain, washbasin, wash fountain, toilet, urinal, shower, air-conditioner drain, water cooler, dentist tray drain or other similar plumbing fixture and any orifice of any machine, vessel tank of any kind, manifolded or simply, through which waste may flow into a sewer; the flow of which ultimately is processed by Water Pollution Control of the Yorkville-Bristol Sanitary District. ppm: Parts per million by weight. pH: The logarithm (base 10) of the reciprocal of the hydrogen-ion concentration expressed by one of the procedures outlined in the IEPA Division of Laboratories Manual of Laboratory Methods. Population Equivalent: A term used to evaluate the impact of industrial or other wastes on a treatment works or stream. One population equivalent is one hundred (100) gallons of sewage per day, containing seventeen one-hundredths (0.17) pounds of BOD and twenty one-hundredths (0.20) pounds of suspended solids. Properly Shredded Garbage: The wastes from the preparation, cooking and dispensing of food that has been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particle greater than one-half inch (1/2") (1.27 cm) in any dimension. Public Sewer: A sewer provided by or subject to the jurisdiction of the City. It shall also include sewers within or outside the City boundaries that serve one or more persons and ultimately discharge into the City sanitary sewer system, even though those sewers may not have been constructed with City funds. Sanitary Sewer: A sewer that conveys sewage or industrial wastes or a combination of both and into which storm, surface and ground waters or polluted industrial wastes are not intentionally admitted. Sewage: Is used interchangeably with "wastewater". Sewer: A pipe or conduit for conveying sewage or any other waste liquids, including storm, surface and ground water drainage. Sewerage: The system of sewers and appurtenances for the collection, transportation and pumping of sewage. Slug: Any discharge of water, sewage or industrial waste which in concentration of any given constituent or in quantity of flow, exceeds for any period of duration longer than fifteen (15) minutes, more than five (5) times the average twenty four (24) hour concentration or flows during normal operation. Storm Sewer: A sewer that carries storm, surface and ground water drainage but excludes sewage and industrial wastes other than unpolluted cooling water. Storm Water Runoff: That portion of the precipitation that is drained into the sewers. Suspended Solids (SS): Solids that either float on the surface of or are in suspension in water, sewage or industrial waste and which are removable by a laboratory filtration device. Quantitative determination of suspended solids shall be made in accordance with procedures set forth in the IEPA Division of Laboratories Manual of Laboratory Methods. Toilet: A bathroom, restroom or other facility having no more than three (3) outlets as defined herein. Unpolluted Water: Water quality equal to or better than the effluent criteria in effect or water that would not cause violation of receiving water quality standards and would not be benefited by discharge to the sanitary sewers and wastewater treatment facilities provided. Wastewater: The spent water of a community. From this standpoint of course, it may be a combination of the liquid and water-carried wastes from residences, commercial buildings, industrial plants and institutions, together with any ground water, surface water and storm water that may be present. Water Quality Standards: Are defined in the Water Pollution Regulations of Illinois. WASTEWATER FACILITIES: The structures, equipment and processes required to collect, carry away and treat domestic and industrial wastes and transport effluent to a watercourse. WATERCOURSE AND CONNECTIONS: Natural Outlet: Any outlet into a watercourse, pond, ditch, lake or other body of surface or ground water. Watercourse: A channel in which a flow of water occurs, either continuously or intermittently. (Ord. 1992-6, 4-23-1992; amd. Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 7-6-2: USE OF PUBLIC SEWERS REQUIRED: A. It shall be unlawful for any person to place, deposit or permit to be deposited in any unsanitary manner on public or private property within the City or in any area under the jurisdiction of said City any human or animal excrement, garbage or other objectionable waste. AB. It shall be unlawful to discharge to any natural outlet within the City or in any area under the jurisdiction of said City, any sewage or other polluted water, except where suitable treatment has been provided in accordance with subsequent provisions of this Chapter. BC. Except as hereinafter provided, it shall be unlawful to construct or maintain any privy, privy vault, septic tank, cesspool or other facility intended or used for the disposal of sewage. CD. The owner of each house, building or property used for human occupancy, employment, recreation or other purpose which is situated within the City or is within one and one-half (11/2) miles of the corporate limits of Yorkville and abutting on any street, alley or right of way in which there is now located or may in the future be located any public sanitary sewer of the City, is hereby required at his/her expense to install suitable sanitary facilities therein, and to connect such facilities directly to the Yorkville sanitary sewer system in accordance with the provisions of this Chapter, within ninety (90) days after date of official notice to do so, provided that said public sewer is within two hundred fifty feet (250') of the property line, for single-family homes and zoning lots. Proposed multi-family zoning lots, residential subdivisions and commercial or industrial zoning lots within one and one-half (11/2) miles of the corporate limits of Yorkville shall be connected to the Yorkville sanitary sewer system at the owner's expense if the property is within two hundred fifty feet (250') of said public sanitary sewer for each proposed lot or for each proposed family unit in the case of multi-family zoning lots. (Example: A 10 lot subdivision is required to be connected to sanitary sewer facilities if it is within 2,500 feet of existing sewer facilities.) (Ord. 1992-6, 4-23-1992) 7-6-3: PRIVATE SEWAGE DISPOSAL, Regulations and Adoption of Code: A. Private Systems Permitted: Where a public sanitary (or combined) sewer is not available under the provisions of subsection 7-6-2D of this Chapter, the building sewer shall be connected to a private sewage disposal system complying with the provisions of this Section. B. Permit Requirements; Fees: Before commencement of construction of a private sewage disposal system, the owner shall first apply for a special use permit from the Yorkville Plan Commission1. Only upon recommendation of the Plan Commission and approval by City Council shall a private sewage disposal facility be allowed. City Council shall authorize the Mayor to sign such a permit. Application shall be made on a form furnished by the City, attached to Ordinance 1992-6 on file in the office of the City Clerk, which the applicant shall supplement by any plans, specifications and other information as deemed necessary. A permit and inspection fee of twenty dollars ($20.00) shall be paid to the City at the time the application is filed. C. Inspections: A permit for a private sewage disposal system shall not become effective until the installation is completed in accordance with the approved plans and specifications. The Building Inspector shall be allowed to inspect the work at any stage of construction and, in any event, the applicant for the permit shall notify the Building Inspector when the work is ready for final inspection, and before any underground portions are covered. The inspection shall be made within twenty four (24) hours of the receipt of written notice by the City. D. Construction Specifications: The type, capacities, location and layout of a private sewage disposal system shall comply with all recommendations of the State of Illinois Private Sewage Disposal Licensing Act and Code2 and with the State of Illinois Environmental Protection Agency. No permit shall be issued for any private sewage disposal system employing subsurface soil absorption facilities where the area of the lot is less than forty three thousand five hundred sixty (43,560) square feet (1 acre). No septic tank or cesspool shall be permitted to discharge to any natural outlet. A. Adoption of Code. There is adopted by the City Council those certain codes, three copies of which have been and which are now on file in the Office of the Clerk of the City, which are known as the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act, the same being hereby adopted and incorporated as fully as if set out at length herein. B. Where a public sanitary sewer is not available under the provisions of this Chapter, the building sanitary sewer shall be connected to a private sewage disposal system complying with the provisions of the section. C. Permit and Fee. No construction shall be permitted for any private sewage disposal system or for any building to be served by a private sewage disposal system, within the City limits, unless a permit for private sewage disposal system has first been obtained from Kendall County Health Department. In addition, no permit will be issued unless the construction is to be done by an Illinois Department of Public Health licensed private sewage disposal system contractor. All percolation tests and private sewage disposal system plans shall be completed in conformance with Kendall County regulations, based on location of property and shall conform to City ordinances. No criteria shall be less stringent than the criteria of the Illinois State Plumbing Code, 225 ILCS 320/1 and the Private Sewage Disposal Licensing Act, 225 ILCS 225/1. Percolation tests shall be conducted and evaluated under the supervision of a registered professional engineer licensed to practice in Illinois. A. Adoption of Code. There is adopted by the City Council those certain codes, three copies of which have been and are now on file in the Office of the Clerk of the City, which are known as the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act, the same being hereby adopted and incorporated as fully as if set out at length herein. D. Inspections and Cleaning. All private sewage disposal systems installed and operated within the City limits may be subject to inspection by the City, to determine if the system is functioning properly and which determination shall include, but not be limited to, a finding concerning the following: 1. Contaminated surface or ground water; 2. Odorant production; 3. Depth of sludge in the septic tank; 4. Clogged seepage field; 5. Improper draining of the plumbing fixtures as a result of clogged septic tank and/or seepage field; 6. Contaminated footing drain sump water. If, after inspection, it is determined that the private sewage system is not functioning properly, the owner and/or occupant shall be notified in writing to have the necessary work performed to correct the malfunction. If modifications to the system are required and are allowable, pursuant to the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act and Code, both as modified herein, said modifications shall be done by a licensed private sewage disposal contractor. The owner and/or occupant shall be given a reasonable amount of time. It is the responsibility of the property owner and occupant to have the septic tank cleaned no less than once every five years. The City may require the property owner to submit a copy of the paid bill for such cleaning and services rendered by a licensed private sewage disposal contractor. The City may maintain a file system to inform property owners and occupants of the necessity for cleaning the septic tank. E. In the event the malfunction cannot be corrected by cleaning and the property is within two hundred fifty (250) feet of an accessible public sewer system, the private system shall be disconnected and connection made to the public sewer system. F. E. Connection To Public Sewer: 1. 1. At such time as a public sewer becomes available to a property served by a private sewage disposal system, as provided in subsection 7-6-2D of this Chapter and upon failure of that septic system as determined by the Building InspectorPublic Works Director or designee, a direct connection shall be made to the public sewer in compliance with this Chapter within ninety (90) days. Any septic tanks, cesspools and similar private sewage disposal facilities shall be abandoned and filled with suitable material. 2. 2. When a private sewage disposal system is abandoned within the Yorkville corporate limits, it shall be abandoned with the rules and regulations of the Kendall County Health Department. be cleaned of sludge and filled with clean, bank-run gravel or dirt. Formatted: Indent: Left: 0.5" Formatted: Font color: Custom Color(RGB(68,68,68)) Formatted: List Paragraph, Outline numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Formatted: Font: (Default) Helvetica, 10.5 pt Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black G. F. Responsibility Of Owner: The owner shall operate and maintain the private sewage disposal facilities in a sanitary manner at all times and at no expense to the City. H. G. Provisions Nonlimiting: No statement contained in this Section shall be construed to interfere with any additional requirements that may be imposed by the County Health Department. (Ord. 1992-6, 4-23-1992) 7-6-4: BUILDING SEWERS ENGINEERING, INSTALLATION AND CONNECTIONS3: All sanitary and storm sewer systems shall be engineered and installed in accordance with the Subdivision Control Ordinance Standards and Specifications, respectively, of the United City of Yorkville Municipal Code. A. Permit Requirements; Fee: 1. 1. Permit Required: No unauthorized person shall uncover, make any connections with or opening into, use, alter or disturb any public sewer or appurtenance thereof without first obtaining a written permit from the City. 2. 2. Classification Of Permits: a. a. There shall be two (2) classes of building sewer permits: 1) (1) Residential wastewater service, and 2) (2) Commercial, institutional/governmental or industrial wastewater service as outlined in the classification definitions in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance.. (Ord. 1992-6, 4-23-1992) 3. 3. Restrictions On Issuance Of Permit: A building sewer permit will only be issued and a sewer connection shall only be allowed if it can be demonstrated, by the petitioner, that the downstream sewerage facilities, including sewers, pump stations and wastewater treatment facilities, have sufficient capabilities to process the additional anticipated waste load. B. Use Of Old Building Sewers: Old building sewers may be used in connection with new buildings only when they are found, on examination and test approved by the Public Works DepartmentDirector or his designee, to meet all requirements of this Chapterrequirements as outlined below: 1. . All sanitary sewer pipe materials shall conform to the latest applicable ANSI(American National Standards Institute), ASTM (American Society for Testing and Materials), AWWA(American Water Works Association) , AASHTO (American Association of State Highway Transportation Officials), or other nationally accepted standards. Only the following Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Outline numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Outline numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.58" + Indent at: 0.83" Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: List Paragraph, Indent: First line: 1.17", Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.08" + Indent at: 0.33" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 3 + Alignment: Left + Aligned at: 0.58" + Indent at: 0.83" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black sanitary sewer pipe and joint materials are approved for use in the United City of Yorkville, Illinois: a. Class 50 ductile iron pipe conforming to ANSI)/AWWA C151/A.21.51-02 (or latest edition) with joints conforming to ANSI/AWW A C111/A.21.11-00 (or latest edition). b. Polyvinyl chloride (PVC) pipe (6 inch -16 inch) conforming to ASTM D2241-05 (or latest edition) (SDR 26 – sewer depth between 4-20 feet and SDR 21 for depths between 20-25 feet) with joints conforming to ASTM D3139-98 (2005) or latest edition. c. Solvent cement joints will not be allowed in the United City of Yorkville. d. Pipe shall be clearly marked as follows at intervals of 5 feet or less: i. Manufacture's name or trademark and code ii. Nominal pipe size iii. The PVC cell classification, for example 12454-B iv. The legend "Type IPS SDR-26 PVC 1120 Sewer Pipe" v. This designation "Specification D-2241" PVC Pipe shall be SDR 26. For sewer depths between 20 and 25 feet, SDR 21 shall be provided. vi. Higher SDR numbers will only be allowed with the approval of the City Engineer. e. PVC FITTINGS All PVC fittings shall comply with ASTM F1970-05 (or latest edition) and fittings shall be clearly marked as follows: i. Manufacturer's name or trademark ii. Nominal size iii. The material designation PVC or IPS (iron pipe size), and this designation “Specification D2241” Fitting shall be molded for pipe sizes between 6 inches and 8 inches in diameter, and fabricated fittings for 10” to 16” in diameter. iv. A minimum of 150 psi pressure class shall be provided. PVC fittings shall be SDR 26. v. Higher SDR numbers will only be allowed with the approval of the City Engineer. vi. Fittings shall be required to pass the same inspection and testing requirements of the PVC pipe. 1. CONNECTING DISSIMILAR PIPE MATERIALS a. Joints connecting dissimilar pipe materials shall be made with sewer clamp non-shear type couplings; Cascade CSS, Romac LSS, Fernco, Inc. Shear Ring or approved equal. When available, a standard joint with a transition gasket may be used. The name of the manufacturer, class, and date of issue shall be clearly identified on all sections of pipe. The contractor shall also submit bills of lading, or other quality assurance documentation when requested by the City Engineer. C. Construction Specifications: Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 2 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: i, ii, iii, … + Start at: 1 + Alignment: Right + Aligned at: 1.38" + Indent at: 1.5" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: a, b, c, … + Start at: 5 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Formatted: Numbered + Level: 1 + Numbering Style: i, ii, iii, … + Start at: 1 + Alignment: Right + Aligned at: 1.38" + Indent at: 1.63" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: i, ii, iii, … + Start at: 2 + Alignment: Right + Aligned at: 1.38" + Indent at: 1.5" Formatted: List Paragraph, Indent: Hanging: 0.75", Outline numbered + Level: 2 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Tab after: 1" + Indent at: 1", Tab stops: 0.5", Left Formatted: List Paragraph, Numbered + Level: 2 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 0.58" + Indent at: 0.83" 1. 1. 1. Whenever possible, the building sewer shall be brought to the building at an elevation below the basement floor. In all buildings in which any building drain is too low to permit gravity flow to the public sewer, sanitary sewage carried by such building drain shall be lifted by a means which is approved in accordance with subsection E1 C 2 of this Section and discharged to the building sewer. 2. Where gravity sewers are NOT possible, the building shall be served with an overhead sanitary sewer. The depth shall be sufficient to afford protection from frost. The building sewer shall be laid at uniform grade in a straight alignment insofar as possible. Changes in direction shall be made only with properly curved pipe and fittings. 2. 3. An overhead sewer shall be required to be constructed in the lowest level of all new structures where the lowest level is three feet below the elevation of the crown of the street adjacent to the structure when such structures contain a toilet or shower facility within the lowest level. Plumbing fixtures to be served by an overhead sewer shall drain into an ejection pit with pump and tight seal lid which meets the requirements of the Illinois State Plumbing Code. The ejector pit shall be properly sealed, vented and located to receive sewage by gravity flow from which the liquid shall be lifted and discharged into the sanitary sewer service. The discharge size of the pump shall be a minimum of two inches, and discharge line shall be equipped with a backwater check valve, and ball valve. Plumbing fixtures above the aforesaid elevation shall drain entirely by gravity and shall not be drained through the ejection pit. D. Connections To Public Sewer: 1. 1. The applicant for the building sewer permit shall notify the City when the building sewer is ready for inspection and connection to the public sewer. The connection shall be made under the supervision of the SuperintendentDirector of Public Works or his representativedesignee. A minimum of twenty-four (24) hours notice is required. 2. 2. It is unlawful to construct combined sewers or other facilities intended to receive both runoff and sewage. Separate sanitary sewers and separate storm sewers shall be provided. 3. 3. It is unlawful for any person owning or in possession of real estate to connect, permit to be connected or permit to remain connected any sewer to a public sanitary sewer which sewer receives roof drainage, foundation drainage, surface water or groundwater. EE. Discharge Into System: 1. All disposal by any person into the sewer system is unlawful except those discharges in compliance with Federal standards promulgated pursuant to the Federal Act and more stringent State and local standards. Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5" Formatted: Indent: First line: 0.25", No bullets or numbering, Pattern: Clear Formatted: Font: Helvetica, 10.5 pt, Font color: Custom Color(RGB(68,68,68)) Formatted: Font: Pattern: Clear (White) Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.31", Space Before: Auto, After: Auto, Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.69" + Indent at: 1.81", Pattern: Clear Formatted: Font: (Default) Helvetica, 10.5 pt Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Custom Color(RGB(68,68,68)) Formatted: Font color: Black Formatted: Indent: Hanging: 0.17", Space Before: Auto, After: Auto, No bullets or numbering, Pattern: Clear Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Indent: Left: -1", Hanging: 1.56", Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.69" + Indent at: 1.81" 2. F. Liability Of Owner: All costs and expenses incident to the installation and connection of the building sewer shall be borne by the owner. The owner shall indemnify the City from any loss or damage that may directly or indirectly be occasioned by the installation of the building sewer. (Ord. 1992-6, 4-23-1992; amd. Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 3. Owner and occupant responsibility for maintenance. The owner and occupant of the premises served by the public sewer system shall jointly and severally properly maintain and operate a building service sewer, house connection or sanitary sewer line to the point of connection to the City sewer system main line. Maintenance means keeping the sanitary sewer connection, sewer lines and other sewer facilities in satisfactory working condition and in a good state of repair (including but not limited to preventing any obstruction of extraneous material or flows from entering said facilities, protecting said facilities from any damage and keeping same free from defects or malfunctions), and making necessary provisions and taking necessary precautions to assure that said sewer facilities are at all times capable of satisfactorily performing the services and adequately discharging the facilities are intended to perform, discharge or produce. 7-6-4-1: TAP-ON FEES: A. Any residential property wishing to hook up to City sanitary sewer service shall pay to the City a flat rate of two thousand dollars ($2,000.00) per dwelling unit. This is in addition to any and all other fees and charges by any other entity including the applicable sanitary district. B. Any multi-family building will pay an additional fee of four hundred dollars ($400.00) for each drain unit for common area drains which include, but are not limited to, laundry rooms, floor drains, etc. This additional fee shall be paid based on the summation of drain units times the four hundred dollar ($400.00) multiplier: Laundry washer unit x 1/2 Floor drain x 1/2 Common use toilet x 11/2 Common use shower x 1 Common use sink x 1/2 Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 2 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.38" Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.44" Formatted: Font: Font color: Black Formatted: List Paragraph, Indent: Left: 0.25", Hanging: 0.44", Space Before: Auto, After: Auto, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 2 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.38", Pattern: Clear Pool facilities x 2 Common use kitchens x 11/2 C. All nonresidential properties shall be charged a fee based on the total number of drain units, as listed in schedule A at the end of this section, times a multiplier of four hundred dollars ($400.00). This fee is in addition to all other fees charged by any other entity including sanitary districts. D. All toilets having more than three (3) outlets, shall pay at the additional rate of 0.5 drain unit per outlet each. This applies to both residential and nonresidential properties. E. A separate and independent building sewer shall be provided for every building; except where one building stands at the rear of another on an interior lot and no private sewer is available or can be constructed to the rear building through an adjoining alley, court, yard, or driveway, the front building may be extended to the rear building and the whole considered as one building sewer, but the city does not and will not assume any obligation or responsibility for damage caused by or resulting from any such single connection aforementioned. EF. The size, slope, alignment, materials of construction of a building sewer service, and the methods to be used in excavating, placing of the pipe, jointing, testing and backfilling the trench, shall all conform to the requirements of the city and/or state building and plumbing code or other applicable rules and regulations of the city or Yorkville-Bristol sanitary district. GF. No person(s) shall make connection of roof downspouts, foundation drains, areaway drains, or other sources of surface runoff or groundwater to a building drain which in turn is connected directly or indirectly to a public sanitary sewer unless such connection is approved by the city for purposes of disposal of polluted surface drainage.. HG. The connection of the building sewer into the public sewer shall conform to the requirements of the building and plumbing code or other applicable rules and regulations of the city and the Yorkville-Bristol sanitary district. All such connections shall be made gastight and watertight and verified by proper testing. Any deviation from the prescribed procedures and materials must be approved by the city public works department before installation. I. The applicant for the building sewer permit shall notify the public works department when the building sewer is ready for inspection and connection to the public sewer. The connection and testing shall be made under the supervision of the superintendentDirector or his representative. JH. All excavations for building sewer installation shall be adequately guarded with barricades and lights so as to protect the public from hazard. Streets, sidewalks, parkways, and other public property disturbed in the course of the work shall be restored in a manner satisfactory to the city public works department. SCHEDULE I Schedule A Use Of Building Number Of Drain Units Stores, mercantile and office buildings: Each private toilet 1 Each public toilet with no more than 3 outlets 11/2 Each additional outlet 1/2 Soda fountain 1 Grocery stores and meat markets with garbage grinders 2 Drive-ins: Each public toilet 11/2 Kitchens 11/2 Restaurants and theaters: Food service capacity number of persons: 0 - 50 1 50 - 100 2 100 - 200 3 Each private toilet 1 Each public toilet 11/2 Service stations: Each public toilet 11/2 Wash rack 2 Clubs: Each toilet 11/2 Restaurant charge As above Motels and hotels: Each room with bath or shower and/or toilet 1/3 Each public toilet 11/2 Restaurant charge As above Mobile trailer parks: Each trailer space with sanitary sewer outlet 1/2 Each automatic washer unit 1/2 Each public toilet 11/2 Each public shower 1 Laundries: Each automatic washer unit 1/2 Each public toilet 11/2 Self-service car wash: Per rack (covered) 1 Per rack (uncovered) 4 Automatic car wash: Each production line 10 Each public toilet 11/2 Nursing homes and hospitals: Resident capacity of each building determined from architect's plans and specifications divided by 4 (quotient to 2 decimal points) Schools: Student capacity of each building determined from architect's plans and specifications divided by 12 (quotient to 2 decimal points) Dormitories, fraternities and sororities: Resident capacity of each building determined from architect's plans and specifications divided by 6 (quotient to 2 decimal points) (Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 7-6-4-2: SEWER INFRASTRUCTURE IMPROVEMENT AND MAINTENANCE FEE: Each utility customer using the public sanitary sewer system shall be charged a monthly infrastructure improvement and maintenance fee for the sanitary sewer system of four dollars ($4.00) April 30, 2021. Each utility customer using the public sanitary sewer system shall be charged a monthly maintenance fee for the sanitary sewer system of ten dollars and forty-four cents ($10.44). These fees shall be billed as part of the City's utility billing system pursuant to this title. (Ord. 2019- 16, 3-26-2019)per month through April 30, 202019. This fee shall be billed as part of the City's utility billing system pursuant to this title. (Ord. 20198-168, 3-267-20198) 7-6-5: USE RESTRICTIONS: 7-6-5-1: DISCHARGE OF EFFLUENT: A. No person shall discharge, or cause to be discharged, any stormwater, surface water, groundwater, roof runoff, subsurface drainage, uncontaminated cooling water or unpolluted industrial process waters to any sanitary sewer. B. Stormwater and all other unpolluted drainage shall be discharged to such sewers as are specifically designated as storm sewers or to a natural outlet approved by the City Engineer. Industrial cooling water or unpolluted process waters may be discharged on approval of the engineer, to a storm sewer or natural outlet. (Ord. 1992-6, 4-23-1992) 7-6-5-2: PROHIBITED SUBSTANCES: No person shall discharge, or cause to be discharged, any of the following described waters or wastes to any public sewers: A. Any gasoline, benzene, naphtha, fuel oil or other flammable or explosive liquid, solid or gas. B. Any waters or wastes containing toxic or poisonous solids, liquids or gases in sufficient quantity, either singly or by interaction with other wastes, to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals, create a public nuisance or create any hazard in the receiving waters of the sewage treatment plant. C. Any waters or wastes having a pH lower than 5.5 or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the sewage works. D. Solid or viscous substances in quantities or of such size capable of causing obstruction to the flow in sewers or other interference with the proper operation of the sewage works such as, but not limited to, ashes, cinders, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood, unground garbage, whole blood, paunch manure, hair and fleshings, entrails and paper dishes, cups, milk containers, etc., either whole or ground by garbage grinders. (Ord. 1992-6, 4-23-1992) 7-6-5-3: MATERIALS UNDER SPECIAL REVIEW: A. No person shall discharge or cause to be discharged the following described substances, materials, waters or wastes if it appears likely in the opinion of the director of the Yorkville-Bristol sanitary district that such wastes can harm either the sewers, sewage treatment process or equipment; have an adverse effect on the receiving stream; or can otherwise endanger life, limb, public property or constitute a nuisance. In forming the opinion as to the acceptability of these wastes, the director will give consideration to such factors as the quantities of subject wastes in relation to flows and velocities in the sewers, materials of construction of the sewers, nature of the sewage treatment process, capacity of the sewage treatment plant, degree of treatability of wastes in the sewage treatment plant and maximum limits established by regulatory agencies. The substances prohibited are: 1. 1. Any liquid or vapor having a temperature higher than one hundred fifty degrees Fahrenheit (150°F) (65°C). 2. 2. Any waters or wastes containing toxic or poisonous materials or oils, whether emulsified or not, in excess of one hundred milligrams per liter (100 mg/l) or containing substances which may solidify or become viscous at temperatures between thirty two degrees Fahrenheit (32°F) (0°C) and one hundred fifty degrees Fahrenheit (150°F) (65°C). 3. 3. Any garbage that has not been properly shredded. The installation and operation of any garbage grinder equipped with a motor of three-fourths (3/4) horsepower (0.76 hp metric) or greater shall be subject to the review and approval of the city engineer. 4. 4. Any waters or wastes containing strong acid, iron pickling wastes or concentrated plating solution, whether neutralized or not. 5. 5. Any waters or wastes containing iron, chromium, copper, zinc or similar objectionable or toxic substances or wastes exerting an excessive chlorine requirement, to such degree that any such material received in the composite sewage at the sewage treatment works exceeds the limits established by the Yorkville-Bristol Sanitary District for such materials. 6. 6. Any waters or wastes containing phenols or other taste or odor-producing substances, in such concentrations exceeding limits which may be established by the Yorkville-Bristol Sanitary District as necessary after treatment of the composite sewage, to meet the requirements of the State, Federal or other public agencies of jurisdiction for such discharge to the receiving waters. 7. 7. Any radioactive wastes or isotopes of such half-life or concentration as may exceed limits established by the Yorkville-Bristol Sanitary District in compliance with applicable State or Federal regulations. 8. 8. Any wastes or waters having a pH in excess of nine and five-tenths (9.5). 9. 9. Any mercury or any of its compounds in excess of 0.0005 mg/l as Hg at any time except as permitted by the Yorkville-Bristol Sanitary District in compliance with applicable State and Federal regulations. Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" 10. 10. Any cyanide in excess of 0.025 mg/l at any time except as permitted by the Yorkville-Bristol Sanitary District in compliance with applicable State and Federal regulations. 11. 11. Materials which exert or cause: a. a. Unusual concentrations of inert suspended solids (such as, but not limited to, Fullers earth, lime slurries and lime residues) or of dissolved solids (such as, but not limited to, sodium chloride and sodium sulfate); b. b. Excessive discoloration (such as, but not limited to, dye wastes and vegetable tanning solutions); c. c. Unusual BOD, chemical oxygen demand or chlorine requirements in such quantities as to constitute a significant load on the sewage treatment works; d. d. Unusual volume of flow or concentrations of wastes constituting "slugs" as defined herein. 12. 12. Waters or wastes containing substances which are not amenable to treatment or reduction by the sewage treatment processes employed or are amenable to treatment only to such degree that the sewage treatment plant effluent cannot meet the requirements of agencies having jurisdiction over discharge to the receiving waters. B. If any waters or wastes are discharged or are proposed to be discharged to the public sewers, which waters contain the substances or possess the characteristics enumerated herein, and/or which are in violation of the standards for pretreatment provided in 40 CFR 403, June 26, 1978, and any amendments thereto, and which in the judgment of the City may have a deleterious effect upon the sewage works, processes, equipment or receiving waters, or which otherwise create a hazard to life or constitute a public nuisance, the City may: 1. 1. Reject the wastes; 2. 2. Require pretreatment to an acceptable condition for discharge to the public sewers; 3. 3. Require control over the quantities and rates of discharge; and/or 4. 4. Require payment to cover the added costs of handling and treating the wastes not covered by existing taxes or sewer charges, under the provisions of Section 7-6-5-7 of this Chapter. If the City permits the pretreatment or equalization of waste flows, the design and installation of the plants and equipment shall be subject to the review and approval of the City Engineer and subject to the requirements of all applicable codes, ordinances and laws. (Ord. 1992-6, 4-23-92) 7-6-5-4: INTERCEPTORS: Grease, oil and sand interceptors shall be provided when, in the opinion of the City Engineer, they are necessary for the proper handling of liquid wastes containing grease in excessive amounts or any flammable wastes, sand or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units. All interceptors shall be of a type and capacity approved by the Engineer and shall be located as to be readily and easily accessible for cleaning and inspection. (Ord. 1992-6, 4-23-92) Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: Font: (Default) Helvetica, 10.5 pt Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black 7-6-5-5: PRELIMINARY TREATMENT: Where preliminary treatment or flow-equalizing facilities are provided, they shall be maintained continuously in satisfactory and effective operation by the owner at his expense. (Ord. 1992-6, 4-23- 92) 7-6-5-6: MEASUREMENTS, TESTS AND ANALYSES: A. Each industry shall be required to install a control manhole and, when required by the City Engineer, the owner of any property serviced by a building sewer carrying industrial wastes shall install a suitable control manhole together with such necessary meters and other appurtenances in the building sewer to facilitate observation, sampling and measurement of the wastes. Such manhole, when required, shall be accessible and safely located and shall be constructed in accordance with plans approved by the City Engineer. The manhole shall be installed by the owner at his expense and shall be maintained by him so as to be safe and accessible at all times. B. The owner of any property serviced by a building sewer carrying industrial wastes shall provide laboratory measurements, tests and analyses of waters and wastes to illustrate compliance with this Chapter and any special conditions for discharge established by City of Yorkville, Yorkville- Bristol Sanitary District or regulatory agencies having jurisdiction over the discharge. The number, type and frequency of laboratory analyses to be performed by the owner shall be as stipulated by the City, but no less than once per year the industry must supply a complete analysis of the constituents of the wastewater discharge to assure that compliance with the Federal, State and local standards are being met. The owner shall report the results of measurements and laboratory analyses to the City at such times and in such a manner as prescribed by the City. The owner shall bear the expense of all measurements, analyses and reporting required by the City. At such times as deemed necessary, the City reserves the right to take measurements and samples for analysis by an outside laboratory service. C. All measurements, tests and analyses of the characteristics of waters and wastes to which reference is made in this Chapter shall be determined in accordance with the latest edition of IEPA Division of Laboratories Manual of Laboratory Methods and shall be determined at the control manhole provided or upon suitable samples taken at said control manhole. In the event that no special manhole has been required, the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the building sewer is connected. Sampling shall be carried out by customarily accepted methods to reflect the effect of constituents upon the sewage works and to determine the existence of hazards to life, limb and property. The particular analyses involved will determine whether a twenty four (24) hour composite of all outfalls of a premises is appropriate or whether a grab sample or samples should be taken. Normally, but not always, BOD and suspended solids analyses are obtained from twenty four (24) hour composites of all outfalls, whereas pHs are determined from periodic grab samples. (Ord. 1992-6, 4-23-92) 7-6-5-7: SPECIAL AGREEMENTS: No statement contained in this Section shall be construed as preventing any special agreement or arrangement between the City, Yorkville-Bristol Sanitary District and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the City and Sanitary District for transport and treatment, subject to payment therefor, in accordance with Sections 7-6-6- 1 through 7-6-6-4 of this Chapter, by the industrial concern, provided such payments are in accordance with Federal and State guidelines for user charge system. (Ord. 1992-6, 4-23-92) 7-6-6: RATES AND CHARGES: 7-6-6-1: BASIS FOR SEWER MAINTENANCE CHARGES: The sewer maintenance charge for the use of and for service supplied by the sanitary sewer facilities of the City shall consist of a basic user charge and a debt service charge. A. Basic User Charge: 1. 1. The basic user charge is levied on all users to recover the operation, maintenance and replacement (OM&R) and shall be based on the annual composite water usage as recorded by water meters or sewage meters for wastes having the following normal domestic concentrations: a. a. A five (5) day, twenty degree (20o) Celsius biochemical oxygen demand (BOD) of two hundred (200) mg/l. b. b. A suspended solids content of two hundred fifty milligrams per liter (250 mg/l). 1. 2. The basic user charge shall be computed as follows: a. a. Estimate the annual wastewater volume, utilizing current water use records. b. b. Estimate the projected annual revenue required to operate and maintain the wastewater facilities, including a replacement fund for the year, for all works categories. c. c. Proportion the estimated OM&R costs to each of two (2) classes: residential and nonresidential, based on annual volumes released to the sanitary sewer. B. Debt Service Charge: The debt service charge is assigned to residential and nonresidential users of the sanitary sewer system. (Ord. 1992-6, 4-23-1992) 7-6-6-2: MEASUREMENT OF FLOW: The volume of flow used for computing basic user charges for each class shall be the annual composite of metered water consumption for each respective class, read to the lowest even increments of one million (1,000,000) gallons. A. If the person discharging wastes into the public sewers procures any part, or all, of his water from sources other than the public waterworks system, all or part of which is discharged into the Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Indent: Left: 0.5", Hanging: 0.5", Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.08" + Indent at: 0.33" Formatted: List Paragraph, Numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" public sewers, the person shall install and maintain, at his expense, water meters of a type approved by the public works department for the purpose of determining the volume of water obtained from these other sources. B. Devices for measuring the volume of waste discharged may be required by the city engineer if these volumes cannot otherwise be determined from the metered water consumption records. C. Metering devices for determining the volume of waste shall be installed, owned and maintained by the contributor to the sanitary sewer. Following approval and installation, such meters may not be removed, unless service is canceled, without the consent of the city engineer. (Ord. 1992- 6, 4-23-1992) 7-6-6-3: RATES AND CHARGES ESTABLISHED: A. Sanitary sewer service rates shall be as follows: 1. Effective May 1, 2014, the sewer rates shall be: $18.54 bimonthly 2. Effective May 1, 2015, the sewer rates shall be: $19.10 bimonthly 3. Effective May 1, 2016, the sewer rates shall be: $19.67 bimonthly 4. Effective May 1, 2017, the sewer rates shall be: $20.26 bimonthly 1. 5. Effective May 1, 2018, the The sewer rates shall be: $20.87 bimonthly 6. Effective May 1, 2019, the sewer rates shall be: $21.50 bimonthly B. Notwithstanding the rates hereinabove set forth, the city council retains its right at any time to change, increase, decrease, add or eliminate charges so long as such action is taken in accordance with all applicable law. (Ord. 2014-16, 4-22-2014) Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.08" + Indent at: 0.33" 7-6-6-4: REVIEW AND REVISION OF CHARGES; NOTICE: A. The adequacy of the sewer maintenance charge shall be reviewed, not less often than annually., by certified public accountants for the city in their annual audit report. The sewer maintenance charges shall be revised periodically to reflect a change in local capital costs or OM&R costs. B. The users of the sanitary sewer facilities will be notified annually, in conjunction with a regular bill, of the rate and that portion of the user charges which are attributable to the wastewater operation, maintenance and replacement. (Ord. 1992-6, 4-23-1992) 7-6-6-5: BILLS FOR SERVICE; DELINQUENCIES: A. Rendering Bills: Payment, First Notice: First notice bills for sewer service shall be mailed on or about January 1, March 1, May 1, July 1, September 1, and November 1 of each year, and all first notice bills and charges for sewer service and other services are payable at the Office of the Finance Director within thirty-five (35) days of the date of mailing.sewer service sewer service Bills for sewer service shall be sent out by the finance director on the first day of the month succeeding the bimonthly period for which the service is billed. All sewer bills are due and payable thirty (30) days after being sent out. Penalties for delinquent bills shall be added as provided in subsection 7-7-1C of this title. (Ord. 2014-18, 5-13-2014) B. Payment Of Bills; Liability For Service: The rates or charges for service shall be payable bimonthly. The owner of the premises, the occupant thereof and the user of the service shall be jointly and severally liable to pay for the service to such premises and the service is furnished to the premises by the city only upon the condition that the owner of the premises, occupant and user of the services are jointly and severally liable therefor to the city. C. Delinquencies: 1. Discontinuance Of Service: If the charges for such services are not paid within thirty (30) days after the rendition of the bill for such services, such services shall be discontinued without further notice and shall not be reinstated until all claims are settled. 2. Lien; Notice Of Delinquency: a. Whenever a bill for sewer service remains unpaid for one hundred eighty (180) days after it has been rendered, the city treasurer shall file with the county recorder of deeds a statement of lien claim. This statement shall contain the legal description of the premises served, the amount of the unpaid bill and a notice that the city claims a lien for this amount as well as for all charges subsequent to the period covered by the bill. b. If the user, whose bill is unpaid, is not the owner of the premises, and city treasurer has notice of this, notice shall be mailed to the owner of the premises if his address be known to the treasurer, whenever such bill remains unpaid for a period of ninety (90) days after it has been rendered. c. The failure of the city treasurer to record such lien or to mail such notice or the failure of the owner to receive such notice shall not affect the right to foreclose the lien for unpaid bills as mentioned in the foregoing section. 3. Foreclosure Of Lien: Property subject to a lien for unpaid charges shall be sold for nonpayment of the same and proceeds of the sale shall be applied to pay the charges, after deducting costs, as is the case in the foreclosure of statutory liens. Such foreclosure shall be by bill in equity in the name of the city. The city attorney is hereby authorized and directed to institute such proceedings in the name of the city in any court having jurisdiction over such matters against any property for which the bill has remained unpaid for one hundred eighty (180) days. (Ord. 1992-6, 4-23-1992) 7-6-6-6: DISPOSITION OF REVENUES: A. Duties Of Finance Director: 1. Monies To: All money due the Sewer Department from all purposes and sources, shall be paidmanaged by to the Finance Director. 2. Custodian Of Funds: The Finance Director shall be custodian of the funds derived from income received from the sewer system, and shall be bonded for the faithful discharge of his duties. The Finance Director shall maintain separate accounts as is necessary or required by law. B. Sewer Fund: All revenue derived from the sewer rates as herein provided shall be kept separate and apart by the Finance Director from the other revenue of the City. Said revenuesmoney shall be known as the Sewer Fund and shall be used for the maintenance, extension, improvement and operation of said sewer system, the retirement of sewerwaterworks bonds and certificates, and under no circumstances shall this revenue be diverted to any other purpose unless authorized by City Council at any time. A. All revenues and monies derived from the operation of the sewerage system shall be deposited in the sewerage account of the sewerage fund. All such revenues and monies shall be held by the city treasurer separate and apart from his private funds and separate and apart from all other funds of the city and all of said sums, without any deductions whatever, shall be delivered to the treasurer not more than ten (10) days after receipt of the same or at such more frequent intervals as may from time to time be directed by the mayor and city council. B. The city treasurer shall receive all such revenues from the sewerage system and all other funds and monies incident to the operation of such system as the same may be delivered to him and deposit the same in the account of the fund designated as the sewer maintenance fund of the city. Said treasurer shall administer such fund in every respect in the manner provided by statute of the revised cities and villages act effective January, 19424. (Ord. 1992-6, 4-23-1992) Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black Formatted: List Paragraph, Indent: Left: 0.5", Hanging: 0.25", Numbered + Level: 3 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 1.21" + Indent at: 1.33" 7-6-6-7: BOOKS AND RECORDS; AUDITS: A. Right Of Access; Use Inspection: The United City of Yorkville and its employees and the Illinois Environmental Protection Agency shall have ready access at all reasonable times to the premises, places or buildings where sewer service is supplied for the purpose of inspecting, examining and testing the consumption, use and flow of sewer, and it shall be unlawful for any person to interfere with, prevent or obstruct the United City of Yorkville or its duly authorized agent or the Illinois Environmental Protection Agency in its duties hereunder. Every user of the system shall take the same upon the conditions prescribed in this section. B. Access To Records: The IEPA or its authorized representative shall have access to any books, documents, papers and records of the United City of Yorkville, which are applicable to the sewer system, of user charges for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of any loan obtained from the IEPA under its Public Water Supply (PWS) Loan Program. A. Accounts: The city treasurer shall establish a proper system of accounts and shall keep proper books, records, and accounts in which complete and correct entries shall be made of all transactions relative to the sewerage system, and at regular annual intervals the treasurer shall cause to be made an audit by an independent auditing concern of the books to show the receipts and disbursements of the sewerage system. B. Annual Audit: In addition to the customary operating statements, the annual audit report shall also reflect the revenues and operating expenses of the sewer maintenance fund, including a replacement cost, to indicate that sewer service charges under the waste cost recovery system do in fact meet these regulations. In this regard, the financial information to be shown in the audit report shall include the following: 1. Flow data showing total gallons received at the wastewater plant for the current fiscal year. 2. Billing data to show total number of gallons billed per fiscal year. 3. Debt service for the next succeeding fiscal year. 4. Number of users connected to the system. 5. Number of nonmetered users. 6. A list of users discharging nondomestic and industrial wastes and volume of waste discharged. C. Access To Records: The IEPA or USEPA or their authorized representative shall have access to any books, documents, papers and records of the city which are applicable to the city system of Formatted: Indent: Left: 0", First line: 0", Space Before: 0 pt, After: 0 pt user charges for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of: special and general conditions to any state grant, federal regulations and conditions of the federal grant and loan agreement and rules of any state loan. (Ord. 1992-6, 4-23-1992) 7-6-6-8: EFFECTIVE DATE OF RATES: The rates and service charges established for user charges in sections 7-6-6-1 through 7-6-6-4 of this chapter shall be effective as set forth by the ordinance or resolution establishing such rates and service charges. (Ord. 1992-6, 4-23-1992; amd. Ord. 1998-17, 5-14-1998, eff. 7-1-1998) 7-6-6-9: APPEALS: Users shall be provided the method for computing rates and service charges within fourteen (14) days of written request. City shall make best efforts to remedy any disagreement with the method used or the computations made within thirty (30) days of a formal written appeal outlining the discrepancies. The method for computation of rates and service charges established for user charges in this section 7-6-6 shall be made available to a user within thirty (30) days of receipt of a written request for such. Any disagreement over the method used or in the computations thereof shall be remedied by a court of law after notification of a formal written appeal outlining the discrepancies. (Ord. 1992-6, 4-23-1992) 7-6-7: PROTECTION FROM DAMAGE: No unauthorized person shall maliciously, wilfully or negligently break, damage, destroy or tamper with any structure, appurtenance or equipment which is a part of the sewage works. Any person violating this provision shall be subject to immediate arrest under charge of disorderly conduct. (Ord. 1992-6, 4-23-1992) 7-6-8: POWERS AND AUTHORITY OF INSPECTORS: A. Right Of Access; Use Inspection: The United City of Yorkville and its employees and the Illinois Environmental Protection Agency shall have ready access at all reasonable times to the premises, places or buildings where sewer service is supplied for the purpose of inspecting, examining and testing the consumption, use and flow of sewer, and it shall be unlawful for any person to interfere with, prevent or obstruct the United City of Yorkville or its duly authorized agent or the Illinois Environmental Protection Agency in its duties hereunder. Every user of the system shall take the same upon the conditions prescribed in this section. B. Powers And Authority Of Inspectors: 1. The Director of Public Works and other duly authorized employees of the United City of Yorkville and the Illinois Environmental Protection Agency, bearing proper credentials and identification shall be permitted to enter all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. The United City of Yorkville or its representative shall have no authority to inquire into any processes, including metallurgical, chemical, oil refining, ceramic, paper, or other industries beyond that point having a direct bearing on the kind and source of discharge to the sewers or waterway or facilities for waste treatment. Formatted: Indent: Left: 0", First line: 0", Space Before: 0 pt, After: 0 pt Formatted: Font: (Default) Helvetica, 10.5 pt, Font color: Black 2. While performing the necessary work on private properties referred to above the Director of Public Works or duly authorized employees of the United City of Yorkville and the Illinois Environmental Protection Agency shall observe all safety rules applicable to the premises established by the property owner or its agent, and the property owner or its agent shall be held harmless for injury or death to the United City of Yorkville employees, and the United City of Yorkville shall indemnify the company against liability claims and demands for personal injury or property damage asserted against the property owner and growing out of the gauging and sampling operation, except as such may be caused by negligence or failure of the property owner or its agent to maintain conditions as required in this chapter. 3. The Director of Public Works and other duly authorized employees of the United City of Yorkville bearing proper credentials and identification shall be permitted to enter all private properties through which the United City of Yorkville holds a duly negotiated easement for the purposes of, but not limited to, inspection, observation, measurement, sampling, repair, and maintenance of any portion of the sewer system lying within said easement. All entry and subsequent work, if any, on said easement, shall be done in full accordance with the terms of the duly negotiated easement pertaining to the private property involved. A. The city and other duly authorized employees of the city, the Illinois environmental protection agency and the U.S. environmental protection agency, bearing proper credentials and identification, shall be permitted to enter all properties for the purposes of inspection, observation, measurement, sampling and testing in accordance with the provisions of this chapter. The city or their representative shall have no authority to inquire into any processes, including metallurgical, chemical, oil refining, ceramic, paper or other industries beyond that point having a direct bearing on the kind and source of discharge to the sewers or waterway or facilities for waste treatment. B. While performing the necessary work on private properties referred to in subsection A of this section, the city or duly authorized employees of the city, the Illinois environmental protection agency and the U.S. environmental protection agency shall observe all safety rules applicable to the premises established by the company and the company shall be held harmless for injury or death to the city employees and the city shall indemnify the company against liability claims and demands for personal injury or property damage asserted against the company and growing out of the gauging and sampling operation, except as such may be caused by negligence or failure of the company to maintain conditions as required in subsection 7-6-5-6B of this chapter. C. The city and other duly authorized employees of the city bearing proper credentials and identification shall be permitted to enter all private properties through which the city holds a duly negotiated easement for the purposes of, but not limited to, inspection, observation, measurement, sampling, repair and maintenance of any portion of the sewage works lying within said easement. All entry and subsequent work, if any, on said easement, shall be done in full accordance with the terms of the duly negotiated easement pertaining to the private property involved. (Ord. 1992-6, 4-23-1992) 7-6-9: SEWAGE AND WASTEWATER DRAINAGE INTO STORM SEWERS PROHIBITED: A. Drainage Prohibited: It shall be unlawful for any person or institution, public or private, to connect or cause to be connected, any drain carrying, or to carry, any toilet, sink, basement, septic tank, cesspool, industrial waste or any fixture or device discharging polluting substances, to any open ditch, drain, or drainage structure installed solely for street or highway drainage purposes in the city. B. Additional Provisions: This section is intended to and shall be in addition to all other ordinances, state statutes, rules and regulations concerning pollution and shall not be construed as repealing or rescinding any other ordinance or part of any ordinance unless in direct conflict herewith. (Ord. 1994-4, 3-10-1994) Footnotes - Click any footnote link to go back to its reference. Footnote 1: See Title 2, Chapter 1 of this Code. Footnote 2: 225 ILCS 225/1 et seq. Footnote 3: See also Section 7-6-4-1 of this Chapter. Footnote 4: 65 ILCS.   Ordinance No. 2020-____ Page 1 Ordinance No. 2020-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING TITLE 7 OF CHAPTER 6 OF THE YORKVILLE CITY CODE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the laws of the State; and, WHEREAS, it is the responsibility of the City to provide for the administration and maintenance of the City’s sewer use and thereby preserving the health and welfare of its residents, visitors and businesses; and, WHEREAS, in furtherance thereof, it is in the best interest of the City to amend the Yorkville City Code to update its City Code to include the current standard for the installation, use and maintenance of the City’s sewer system as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that the Yorkville City Code is hereby amended by deleting Sections 7-6-1 through 7-6-9 of Article 7, Chapter 6 in its entirety and replacing it with the following new Chapter 6 to Title 7, as set forth on Exhibit A attached hereto. This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2020. Ordinance No. 2020-____ Page 2 KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk Ordinance No. 2020-____ Page 3 Exhibit A 7-6-1: RULES AND DEFINITIONS: Except as otherwise provided herein, the Director of Public Works shall administer, implement, and enforce the provisions of this chapter. Any powers granted to or duties imposed upon the Director of Public Works may be delegated by the Director of Public Works to other City personnel. FEDERAL GOVERNMENT: Administrator: The administrator of the U.S. environmental protection agency. Federal Act: The federal clean water act (33 USC 466 et seq.) as amended. (Pub. L. 95-217) Federal Grant: The U.S. government's participation in the financing of the construction of treatment works as provided for by title II - grants for construction of treatment works of the act and implementing regulations. LOCAL GOVERNMENT: City: The United City Of Yorkville. Sanitary District: The Yorkville-Bristol Sanitary District (“YBSD”). All properties annexed within YBSD boundaries are subject to the YBSD Main Ordinance,Fats, Oil and Grease (FOG) Ordinance, and other YBSD documents, as found at www.YBSD.org, and these documents will supersede all conflicting statements and requirements herein. NPDES PERMIT: Any permit or equivalent document or requirements issued by the administrator or, where appropriated by the director, after enactment of the federal clean water act to regulate the discharge of pollutants pursuant to section 402 of the federal act. PERSON: Any and all persons, natural or artificial including any individual, firm, company, municipal or private corporation, association, society, institution, enterprise, governmental agency or other entity. STATE GOVERNMENT: Director: The director of the Illinois environmental protection agency. State Act: The Illinois antipollution bond act of 1970. State Grant: The state of Illinois' participation in the financing of the construction of treatment works as provided for by the Illinois antipollution bond act and for making such grants as filed with the secretary of state of the state of Illinois. TREATMENT: Pretreatment: The treatment of wastewaters from sources before introduction into the wastewater treatment works. Wastewater Treatment Works: An arrangement of devices and structures for treating wastewater, industrial wastes and sludge. Sometimes used as synonymous with "waste treatment plant" or "wastewater treatment plant" or "pollution control plant". TYPES OF CHARGES: Debt Service Charge: The amount to be paid each billing period for payment of interest, principal and coverage of loans outstanding. User Charge: A charge levied on all users of the Yorkville sanitary sewer system as outlined in Section 7-6-6 of this Chapter for the cost of operation, maintenance and replacement. USER TYPES: User types shall include the following: A. Commercial users identified in Table 10.06.03 Business Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. Chapter 12, article A O, office district Chapter 12, article B B-1, local business district Chapter 12, article C B-2, retail commerce business district Chapter 12, article D B-3, general business district Chapter 12, article E B-4, service business district B. Institutional/governmental users identified in Table 10.06.02 Institutional Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. C. Residential users identified in Table 10.0601 Residential Uses in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance.. Chapter 11, article A E-1, estate district Chapter 11, article B R-1, single-family suburban residence district Chapter 11, article C R-2, single-family traditional residence district Chapter 11, article D R-2D, duplex, two-family attached residence district Chapter 11, article E R-3, multi-family attached residence district Chapter 11, article F R-4, general multi-family residence district D. Industrial users: Chapter 13, article A M-1, limited manufacturing district Chapter 13, article B M-2, general manufacturing district WASTEWATER AND ITS CHARACTERISTICS: BOD ( Biochemical Oxygen Demand): The quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five (5) days at twenty degrees Celsius (20°C), expressed in milligrams per liter. Building Drain: That part of the lowest piping of a drainage system which receives the discharge from soil, waste and other drainage pipes inside the walls of the building and conveys it to the building sewer or other approved point of discharge, beginning five feet (5') (1.5 m) outside the inner face of the building walls. Building Sewer: The extension from the building drain to the public sewer or other place of disposal. Combined Sewer: A sewer which is designed and intended to receive wastewater, storm, surface and ground water drainage. Control Manhole: A structure located on a site from which industrial wastes are discharged. Where feasible, the manhole shall have an interior drop. The purpose of a "control manhole" is to provide access for the City or sanitary district representative to sample and/or measure discharges. Easement: An acquired legal right for the specific use of land owned by others. Effluent Criteria: Are defined in any applicable NPDES permit. Floatable Oil: Oil, fat or grease in a physical state such that it will separate by gravity from wastewater by treatment in an approved pretreatment facility. Wastewater shall be considered free of floatable fat if it is properly pretreated and the wastewater does not interfere with the collection system. Garbage: Solid wastes from the domestic and commercial preparation, cooking and dispensing of food and from the handling, storage and sale of food. Industrial Waste: Any solid, liquid or gaseous substance discharged, permitted to flow or escaping from any industrial, manufacturing, commercial or business establishment or process or from the development, recovery or processing of any natural resource as distinct from sanitary sewage. Major Contributing Industry: An industrial user of the publicly owned treatment works that: a) has a flow of twenty-five thousand (25,000) gallons or more per average workday; b) has a an organic loading flow greater than ten percent (10%) of an organic loading flow carried by the Municipal system receiving the waste; c) has in its waste, a toxic pollutant in toxic amounts as defined in standards issued under section 307(a) of the Federal Act; d) is found by the permit issuant authority, in connection with the issuance of the NPDES permit to the publicly owned treatment works receiving the waste, to have significant impact, either singly or in combination with other contributing industries, on that treatment works or upon the quality of effluent from that treatment works. Milligrams Per Liter: A unit of the concentration of water or wastewater constituent. It is 0.001 g of the constituent in one thousand milliliters (1,000 ml) of water. It has replaced the unit formerly used commonly, parts per million, to which it is approximately equivalent, in reporting the results of water and wastewater analysis. Outlet: Each floor drain, washbasin, wash fountain, toilet, urinal, shower, air-conditioner drain, water cooler, dentist tray drain or other similar plumbing fixture and any orifice of any machine, vessel tank of any kind, manifolded or simply, through which waste may flow into a sewer; the flow of which ultimately is processed by Water Pollution Control of the Yorkville-Bristol Sanitary District. ppm: Parts per million by weight. pH: The logarithm (base 10) of the reciprocal of the hydrogen-ion concentration expressed by one of the procedures outlined in the IEPA Division of Laboratories Manual of Laboratory Methods. Population Equivalent: A term used to evaluate the impact of industrial or other wastes on a treatment works or stream. One population equivalent is one hundred (100) gallons of sewage per day, containing seventeen one-hundredths (0.17) pounds of BOD and twenty one-hundredths (0.20) pounds of suspended solids. Properly Shredded Garbage: The wastes from the preparation, cooking and dispensing of food that has been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particle greater than one-half inch (1/2") (1.27 cm) in any dimension. Public Sewer: A sewer provided by or subject to the jurisdiction of the City. It shall also include sewers within or outside the City boundaries that serve one or more persons and ultimately discharge into the City sanitary sewer system, even though those sewers may not have been constructed with City funds. Sanitary Sewer: A sewer that conveys sewage or industrial wastes or a combination of both and into which storm, surface and ground waters or polluted industrial wastes are not intentionally admitted. Sewage: Is used interchangeably with "wastewater". Sewer: A pipe or conduit for conveying sewage or any other waste liquids, including storm, surface and ground water drainage. Sewerage: The system of sewers and appurtenances for the collection, transportation and pumping of sewage. Slug: Any discharge of water, sewage or industrial waste which in concentration of any given constituent or in quantity of flow, exceeds for any period of duration longer than fifteen (15) minutes, more than five (5) times the average twenty four (24) hour concentration or flows during normal operation. Storm Sewer: A sewer that carries storm, surface and ground water drainage but excludes sewage and industrial wastes other than unpolluted cooling water. Storm Water Runoff: That portion of the precipitation that is drained into the sewers. Suspended Solids (SS): Solids that either float on the surface of or are in suspension in water, sewage or industrial waste and which are removable by a laboratory filtration device. Quantitative determination of suspended solids shall be made in accordance with procedures set forth in the IEPA Division of Laboratories Manual of Laboratory Methods. Toilet: A bathroom, restroom or other facility having no more than three (3) outlets as defined herein. Unpolluted Water: Water quality equal to or better than the effluent criteria in effect or water that would not cause violation of receiving water quality standards and would not be benefited by discharge to the sanitary sewers and wastewater treatment facilities provided. Wastewater: The spent water of a community. From this standpoint of course, it may be a combination of the liquid and water-carried wastes from residences, commercial buildings, industrial plants and institutions, together with any ground water, surface water and storm water that may be present. Water Quality Standards: Are defined in the Water Pollution Regulations of Illinois. WASTEWATER FACILITIES: The structures, equipment and processes required to collect, carry away and treat domestic and industrial wastes and transport effluent to a watercourse. WATERCOURSE AND CONNECTIONS: Natural Outlet: Any outlet into a watercourse, pond, ditch, lake or other body of surface or ground water. Watercourse: A channel in which a flow of water occurs, either continuously or intermittently. (Ord. 1992-6, 4-23-1992; amd. Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 7-6-2: USE OF PUBLIC SEWERS REQUIRED: A. It shall be unlawful to discharge to any natural outlet within the City or in any area under the jurisdiction of said City, any sewage or other polluted water, except where suitable treatment has been provided in accordance with subsequent provisions of this Chapter. B. Except as hereinafter provided, it shall be unlawful to construct or maintain any privy, privy vault, septic tank, cesspool or other facility intended or used for the disposal of sewage. C. The owner of each house, building or property used for human occupancy, employment, recreation or other purpose which is situated within the City or is within one and one-half (11/2) miles of the corporate limits of Yorkville and abutting on any street, alley or right of way in which there is now located or may in the future be located any public sanitary sewer of the City, is hereby required at his/her expense to install suitable sanitary facilities therein, and to connect such facilities directly to the Yorkville sanitary sewer system in accordance with the provisions of this Chapter, within ninety (90) days after date of official notice to do so, provided that said public sewer is within two hundred fifty feet (250') of the property line, for single-family homes and zoning lots. Proposed multi-family zoning lots, residential subdivisions and commercial or industrial zoning lots within one and one-half (11/2) miles of the corporate limits of Yorkville shall be connected to the Yorkville sanitary sewer system at the owner's expense if the property is within two hundred fifty feet (250') of said public sanitary sewer for each proposed lot or for each proposed family unit in the case of multi-family zoning lots. (Example: A 10 lot subdivision is required to be connected to sanitary sewer facilities if it is within 2,500 feet of existing sewer facilities.) (Ord. 1992-6, 4-23-1992) 7-6-3: PRIVATE SEWAGE DISPOSAL, Regulations and Adoption of Code: A. Adoption of Code. There is adopted by the City Council those certain codes, which are now on file in the Office of the Clerk of the City, which are known as the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act, the same being hereby adopted and incorporated as fully as if set out at length herein. B. Where a public sanitary sewer is not available under the provisions of this Chapter, the building sanitary sewer shall be connected to a private sewage disposal system complying with the provisions of the section. C. Permit and Fee. No construction shall be permitted for any private sewage disposal system or for any building to be served by a private sewage disposal system, within the City limits, unless a permit for private sewage disposal system has first been obtained from Kendall County Health Department. In addition, no permit will be issued unless the construction is to be done by an Illinois Department of Public Health licensed private sewage disposal system contractor. All percolation tests and private sewage disposal system plans shall be completed in conformance with Kendall County regulations, based on location of property and shall conform to City ordinances. No criteria shall be less stringent than the criteria of the Illinois State Plumbing Code, 225 ILCS 320/1 and the Private Sewage Disposal Licensing Act, 225 ILCS 225/1. Percolation tests shall be conducted and evaluated under the supervision of a registered professional engineer licensed to practice in Illinois. D. Inspections and Cleaning. All private sewage disposal systems installed and operated within the City limits may be subject to inspection by the City, to determine if the system is functioning properly and which determination shall include, but not be limited to, a finding concerning the following: 1. Contaminated surface or ground water; 2. Odorant production; 3. Depth of sludge in the septic tank; 4. Clogged seepage field; 5. Improper draining of the plumbing fixtures as a result of clogged septic tank and/or seepage field; 6. Contaminated footing drain sump water. If, after inspection, it is determined that the private sewage system is not functioning properly, the owner and/or occupant shall be notified in writing to have the necessary work performed to correct the malfunction. If modifications to the system are required and are allowable, pursuant to the Illinois State Plumbing Code and the Private Sewage Disposal Licensing Act and Code, both as modified herein, said modifications shall be done by a licensed private sewage disposal contractor. The owner and/or occupant shall be given a reasonable amount of time. It is the responsibility of the property owner and occupant to have the septic tank cleaned no less than once every five years. The City may require the property owner to submit a copy of the paid bill for such cleaning and services rendered by a licensed private sewage disposal contractor. The City may maintain a file system to inform property owners and occupants of the necessity for cleaning the septic tank. E. In the event the malfunction cannot be corrected by cleaning and the property is within two hundred fifty (250) feet of an accessible public sewer system, the private system shall be disconnected and connection made to the public sewer system. F. Connection To Public Sewer: 1. At such time as a public sewer becomes available to a property served by a private sewage disposal system, as provided in subsection 7-6-2D of this Chapter and upon failure of that septic system as determined by the Public Works Director or designee, a direct connection shall be made to the public sewer in compliance with this Chapter within ninety (90) days. Any septic tanks, cesspools and similar private sewage disposal facilities shall be abandoned and filled with suitable material. 2. When a private sewage disposal system is abandoned within the Yorkville corporate limits, it shall be abandoned with the rules and regulations of the Kendall County Health Department. G. Responsibility Of Owner: The owner shall operate and maintain the private sewage disposal facilities in a sanitary manner at all times and at no expense to the City. H. Provisions Nonlimiting: No statement contained in this Section shall be construed to interfere with any additional requirements that may be imposed by the County Health Department. (Ord. 1992-6, 4-23-1992) 7-6-4: SEWER ENGINEERING, INSTALLATION AND CONNECTIONS3: All sanitary and storm sewer systems shall be engineered and installed in accordance with the Subdivision Control Ordinance Standards and Specifications, respectively, of the United City of Yorkville Municipal Code. A. Permit Requirements; Fee: 1. Permit Required: No unauthorized person shall uncover, make any connections with or opening into, use, alter or disturb any public sewer or appurtenance thereof without first obtaining a written permit from the City. 2. Classification Of Permits: a. There shall be two (2) classes of building sewer permits: 1) Residential wastewater service, and 2) Commercial, institutional/governmental or industrial wastewater service as outlined in the classification definitions in Section 10-6-0 of the City of Yorkville’s Zoning Ordinance. (Ord. 1992-6, 4-23-1992) 3. Restrictions On Issuance Of Permit: A building sewer permit will only be issued and a sewer connection shall only be allowed if it can be demonstrated, by the petitioner, that the downstream sewerage facilities, including sewers, pump stations and wastewater treatment facilities, have sufficient capabilities to process the additional anticipated waste load. B. Use Of Old Building Sewers: Old building sewers may be used in connection with new buildings only when they are found, on examination and approved by the Public Works Director or his designee, to meet all requirements as outlined below: 1.  All sanitary sewer pipe materials shall conform to the latest applicable ANSI(American National Standards Institute), ASTM (American Society for Testing and Materials), AWWA(American Water Works Association) , AASHTO (American Association of State Highway Transportation Officials), or other nationally accepted standards. Only the following sanitary sewer pipe and joint materials are approved for use in the United City of Yorkville, Illinois: a. Class 50 ductile iron pipe conforming to ANSI)/AWWA C151/A.21.51-02 (or latest edition) with joints conforming to ANSI/AWWA C111/A.21.11-00 (or latest edition). b. Polyvinyl chloride (PVC) pipe (6 inch -16 inch) conforming to ASTM D2241-05 (or latest edition) (SDR 26 – sewer depth between 4-20 feet and SDR 21 for depths between 20-25 feet) with joints conforming to ASTM D3139-98 (2005) or latest edition. c. Solvent cement joints will not be allowed in the United City of Yorkville. d. Pipe shall be clearly marked as follows at intervals of 5 feet or less: i. Manufacture's name or trademark and code ii. Nominal pipe size iii. The PVC cell classification, for example 12454-B iv. The legend "Type IPS SDR-26 PVC 1120 Sewer Pipe" v. This designation "Specification D-2241" PVC Pipe shall be SDR 26. For sewer depths between 20 and 25 feet, SDR 21 shall be provided. vi. Higher SDR numbers will only be allowed with the approval of the City Engineer. e. PVC FITTINGS All PVC fittings shall comply with ASTM F1970-05 (or latest edition) and fittings shall be clearly marked as follows: i. Manufacturer's name or trademark ii. Nominal size iii. The material designation PVC or IPS (iron pipe size), and this designation “Specification D2241” Fitting shall be molded for pipe sizes between 6 inches and 8 inches in diameter, and fabricated fittings for 10” to 16” in diameter. iv. A minimum of 150 psi pressure class shall be provided. PVC fittings shall be SDR 26. v. Higher SDR numbers will only be allowed with the approval of the City Engineer. vi. Fittings shall be required to pass the same inspection and testing requirements of the PVC pipe. 1. CONNECTING DISSIMILAR PIPE MATERIALS a. Joints connecting dissimilar pipe materials shall be made with sewer clamp non-shear type couplings; Cascade CSS, Romac LSS, Fernco, Inc. Shear Ring or approved equal. When available, a standard joint with a transition gasket may be used. The name of the manufacturer, class, and date of issue shall be clearly identified on all sections of pipe. The contractor shall also submit bills of lading, or other quality assurance documentation when requested by the City Engineer. C. Construction Specifications: 1. 1. Whenever possible, the building sewer shall be brought to the building at an elevation below the basement floor. In all buildings in which any building drain is too low to permit gravity flow to the public sewer, sanitary sewage carried by such building drain shall be lifted by a means which is approved in accordance with subsection C 2 of this Section and discharged to the building sewer. 2. An overhead sewer shall be required to be constructed in the lowest level of all new structures where the lowest level is three feet below the elevation of the crown of the street adjacent to the structure when such structures contain a toilet or shower facility within the lowest level. Plumbing fixtures to be served by an overhead sewer shall drain into an ejection pit with pump and tight seal lid which meets the requirements of the Illinois State Plumbing Code. The ejector pit shall be properly sealed, vented and located to receive sewage by gravity flow from which the liquid shall be lifted and discharged into the sanitary sewer service. The discharge size of the pump shall be a minimum of two inches, and discharge line shall be equipped with a backwater check valve, and ball valve. Plumbing fixtures above the aforesaid elevation shall drain entirely by gravity and shall not be drained through the ejection pit. D. Connections To Public Sewer: 1. The applicant for the building sewer permit shall notify the City when the building sewer is ready for inspection and connection to the public sewer. The connection shall be made under the supervision of the Director of Public Works or his designee. A minimum of twenty-four (24) hours notice is required. 2. It is unlawful to construct combined sewers or other facilities intended to receive both runoff and sewage. Separate sanitary sewers and separate storm sewers shall be provided. 3. It is unlawful for any person owning or in possession of real estate to connect, permit to be connected or permit to remain connected any sewer to a public sanitary sewer which sewer receives roof drainage, foundation drainage, surface water or groundwater. E. Discharge Into System: All disposal by any person into the sewer system is unlawful except those discharges in compliance with Federal standards promulgated pursuant to the Federal Act and more stringent State and local standards. 2. Liability Of Owner: All costs and expenses incident to the installation and connection of the building sewer shall be borne by the owner. The owner shall indemnify the City from any loss or damage that may directly or indirectly be occasioned by the installation of the building sewer. (Ord. 1992-6, 4-23-1992; amd. Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 3. Owner and occupant responsibility for maintenance. The owner and occupant of the premises served by the public sewer system shall jointly and severally properly maintain and operate a building service sewer, house connection or sanitary sewer line to the point of connection to the City sewer system main line. Maintenance means keeping the sanitary sewer connection, sewer lines and other sewer facilities in satisfactory working condition and in a good state of repair (including but not limited to preventing any obstruction of extraneous material or flows from entering said facilities, protecting said facilities from any damage and keeping same free from defects or malfunctions), and making necessary provisions and taking necessary precautions to assure that said sewer facilities are at all times capable of satisfactorily performing the services and adequately discharging the facilities are intended to perform, discharge or produce. 7-6-4-1: TAP-ON FEES: A. Any residential property wishing to hook up to City sanitary sewer service shall pay to the City a flat rate of two thousand dollars ($2,000.00) per dwelling unit. This is in addition to any and all other fees and charges by any other entity including the applicable sanitary district. B. Any multi-family building will pay an additional fee of four hundred dollars ($400.00) for each drain unit for common area drains which include, but are not limited to, laundry rooms, floor drains, etc. This additional fee shall be paid based on the summation of drain units times the four hundred dollar ($400.00) multiplier: Laundry washer unit x 1/2 Floor drain x 1/2 Common use toilet x 11/2 Common use shower x 1 Common use sink x 1/2 Pool facilities x 2 Common use kitchens x 11/2 C. All nonresidential properties shall be charged a fee based on the total number of drain units, as listed in schedule A at the end of this section, times a multiplier of four hundred dollars ($400.00). This fee is in addition to all other fees charged by any other entity including sanitary districts. D. All toilets having more than three (3) outlets, shall pay at the additional rate of 0.5 drain unit per outlet each. This applies to both residential and nonresidential properties. E. The size, slope, alignment, materials of construction of a building sewer service, and the methods to be used in excavating, placing of the pipe, jointing, testing and backfilling the trench, shall all conform to the requirements of the city and/or state building and plumbing code or other applicable rules and regulations of the city or Yorkville-Bristol sanitary district. F. No person(s) shall make connection of roof downspouts, foundation drains, areaway drains, or other sources of surface runoff or groundwater to a building drain which in turn is connected directly or indirectly to a public sanitary sewer. G. The connection of the building sewer into the public sewer shall conform to the requirements of the building and plumbing code or other applicable rules and regulations of the city and the Yorkville-Bristol sanitary district. All such connections shall be made gastight and watertight and verified by proper testing. Any deviation from the prescribed procedures and materials must be approved by the city public works department before installation. H. All excavations for building sewer installation shall be adequately guarded with barricades and lights so as to protect the public from hazard. Streets, sidewalks, parkways, and other public property disturbed in the course of the work shall be restored in a manner satisfactory to the city public works department. I Schedule Use Of Building Number Of Drain Units Stores, mercantile and office buildings: Each private toilet 1 Each public toilet with no more than 3 outlets 11/2 Each additional outlet 1/2 Soda fountain 1 Grocery stores and meat markets with garbage grinders 2 Drive-ins: Each public toilet 11/2 Kitchens 11/2 Restaurants and theaters: Food service capacity number of persons: 0 - 50 1 50 - 100 2 100 - 200 3 Each private toilet 1 Each public toilet 11/2 Service stations: Each public toilet 11/2 Wash rack 2 Clubs: Each toilet 11/2 Restaurant charge As above Motels and hotels: Each room with bath or shower and/or toilet 1/3 Each public toilet 11/2 Restaurant charge As above Mobile trailer parks: Each trailer space with sanitary sewer outlet 1/2 Each automatic washer unit 1/2 Each public toilet 11/2 Each public shower 1 Laundries: Each automatic washer unit 1/2 Each public toilet 11/2 Self-service car wash: Per rack (covered) 1 Per rack (uncovered) 4 Automatic car wash: Each production line 10 Each public toilet 11/2 Nursing homes and hospitals: Resident capacity of each building determined from architect's plans and specifications divided by 4 (quotient to 2 decimal points) Schools: Student capacity of each building determined from architect's plans and specifications divided by 12 (quotient to 2 decimal points) Dormitories, fraternities and sororities: Resident capacity of each building determined from architect's plans and specifications divided by 6 (quotient to 2 decimal points) (Ord. 1996-11, 9-12-1996, eff. 11-1-1996) 7-6-4-2: SEWER INFRASTRUCTURE IMPROVEMENT AND MAINTENANCE FEE: Each utility customer using the public sanitary sewer system shall be charged a monthly infrastructure improvement for the sanitary sewer system of four dollars ($4.00) April 30, 2021. Each utility customer using the public sanitary sewer system shall be charged a monthly maintenance fee for the sanitary sewer system of ten dollars and forty-four cents ($10.44). These fees shall be billed as part of the City's utility billing system pursuant to this title. (Ord. 2019-16, 3-26-2019) 7-6-5: USE RESTRICTIONS: 7-6-5-1: DISCHARGE OF EFFLUENT: A. No person shall discharge, or cause to be discharged, any stormwater, surface water, groundwater, roof runoff, subsurface drainage, uncontaminated cooling water or unpolluted industrial process waters to any sanitary sewer. B. Stormwater and all other unpolluted drainage shall be discharged to such sewers as are specifically designated as storm sewers or to a natural outlet approved by the City Engineer. Industrial cooling water or unpolluted process waters may be discharged on approval of the engineer, to a storm sewer or natural outlet. (Ord. 1992-6, 4-23-1992) 7-6-5-2: PROHIBITED SUBSTANCES: No person shall discharge, or cause to be discharged, any of the following described waters or wastes to any public sewers: A. Any gasoline, benzene, naphtha, fuel oil or other flammable or explosive liquid, solid or gas. B. Any waters or wastes containing toxic or poisonous solids, liquids or gases in sufficient quantity, either singly or by interaction with other wastes, to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals, create a public nuisance or create any hazard in the receiving waters of the sewage treatment plant. C. Any waters or wastes having a pH lower than 5.5 or having any other corrosive property capable of causing damage or hazard to structures, equipment, and personnel of the sewage works. D. Solid or viscous substances in quantities or of such size capable of causing obstruction to the flow in sewers or other interference with the proper operation of the sewage works such as, but not limited to, ashes, cinders, sand, mud, straw, shavings, metal, glass, rags, feathers, tar, plastics, wood, unground garbage, whole blood, paunch manure, hair and fleshings, entrails and paper dishes, cups, milk containers, etc., either whole or ground by garbage grinders. (Ord. 1992-6, 4-23-1992) 7-6-5-3: MATERIALS UNDER SPECIAL REVIEW: A. No person shall discharge or cause to be discharged the following described substances, materials, waters or wastes if it appears likely in the opinion of the director of the Yorkville-Bristol sanitary district that such wastes can harm either the sewers, sewage treatment process or equipment; have an adverse effect on the receiving stream; or can otherwise endanger life, limb, public property or constitute a nuisance. In forming the opinion as to the acceptability of these wastes, the director will give consideration to such factors as the quantities of subject wastes in relation to flows and velocities in the sewers, materials of construction of the sewers, nature of the sewage treatment process, capacity of the sewage treatment plant, degree of treatability of wastes in the sewage treatment plant and maximum limits established by regulatory agencies. The substances prohibited are: 1. Any liquid or vapor having a temperature higher than one hundred fifty degrees Fahrenheit (150°F) (65°C). 2. Any waters or wastes containing toxic or poisonous materials or oils, whether emulsified or not, in excess of one hundred milligrams per liter (100 mg/l) or containing substances which may solidify or become viscous at temperatures between thirty two degrees Fahrenheit (32°F) (0°C) and one hundred fifty degrees Fahrenheit (150°F) (65°C). 3. Any garbage that has not been properly shredded. The installation and operation of any garbage grinder equipped with a motor of three-fourths (3/4) horsepower (0.76 hp metric) or greater shall be subject to the review and approval of the city engineer. 4. Any waters or wastes containing strong acid, iron pickling wastes or concentrated plating solution, whether neutralized or not. 5. Any waters or wastes containing iron, chromium, copper, zinc or similar objectionable or toxic substances or wastes exerting an excessive chlorine requirement, to such degree that any such material received in the composite sewage at the sewage treatment works exceeds the limits established by the Yorkville-Bristol Sanitary District for such materials. 6. Any waters or wastes containing phenols or other taste or odor-producing substances, in such concentrations exceeding limits which may be established by the Yorkville-Bristol Sanitary District as necessary after treatment of the composite sewage, to meet the requirements of the State, Federal or other public agencies of jurisdiction for such discharge to the receiving waters. 7. Any radioactive wastes or isotopes of such half-life or concentration as may exceed limits established by the Yorkville-Bristol Sanitary District in compliance with applicable State or Federal regulations. 8. Any wastes or waters having a pH in excess of nine and five-tenths (9.5). 9. Any mercury or any of its compounds in excess of 0.0005 mg/l as Hg at any time except as permitted by the Yorkville-Bristol Sanitary District in compliance with applicable State and Federal regulations. 10. Any cyanide in excess of 0.025 mg/l at any time except as permitted by the Yorkville-Bristol Sanitary District in compliance with applicable State and Federal regulations. 11. Materials which exert or cause: a. Unusual concentrations of inert suspended solids (such as, but not limited to, Fullers earth, lime slurries and lime residues) or of dissolved solids (such as, but not limited to, sodium chloride and sodium sulfate); b. Excessive discoloration (such as, but not limited to, dye wastes and vegetable tanning solutions); c. Unusual BOD, chemical oxygen demand or chlorine requirements in such quantities as to constitute a significant load on the sewage treatment works; d. Unusual volume of flow or concentrations of wastes constituting "slugs" as defined herein. 12. 12. Waters or wastes containing substances which are not amenable to treatment or reduction by the sewage treatment processes employed or are amenable to treatment only to such degree that the sewage treatment plant effluent cannot meet the requirements of agencies having jurisdiction over discharge to the receiving waters. B. If any waters or wastes are discharged or are proposed to be discharged to the public sewers, which waters contain the substances or possess the characteristics enumerated herein, and/or which are in violation of the standards for pretreatment provided in 40 CFR 403, June 26, 1978, and any amendments thereto, and which in the judgment of the City may have a deleterious effect upon the sewage works, processes, equipment or receiving waters, or which otherwise create a hazard to life or constitute a public nuisance, the City may: 1. Reject the wastes; 2. Require pretreatment to an acceptable condition for discharge to the public sewers; 3. Require control over the quantities and rates of discharge; and/or 4. Require payment to cover the added costs of handling and treating the wastes not covered by existing taxes or sewer charges, under the provisions of Section 7-6-5-7 of this Chapter. If the City permits the pretreatment or equalization of waste flows, the design and installation of the plants and equipment shall be subject to the review and approval of the City Engineer and subject to the requirements of all applicable codes, ordinances and laws. (Ord. 1992-6, 4-23-92) 7-6-5-4: INTERCEPTORS: Grease, oil and sand interceptors shall be provided when, in the opinion of the City Engineer, they are necessary for the proper handling of liquid wastes containing grease in excessive amounts or any flammable wastes, sand or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units. All interceptors shall be of a type and capacity approved by the Engineer and shall be located as to be readily and easily accessible for cleaning and inspection. (Ord. 1992-6, 4-23-92) 7-6-5-5: PRELIMINARY TREATMENT: Where preliminary treatment or flow-equalizing facilities are provided, they shall be maintained continuously in satisfactory and effective operation by the owner at his expense. (Ord. 1992-6, 4-23- 92) 7-6-5-6: MEASUREMENTS, TESTS AND ANALYSES: A. Each industry shall be required to install a control manhole and, when required by the City Engineer, the owner of any property serviced by a building sewer carrying industrial wastes shall install a suitable control manhole together with such necessary meters and other appurtenances in the building sewer to facilitate observation, sampling and measurement of the wastes. Such manhole, when required, shall be accessible and safely located and shall be constructed in accordance with plans approved by the City Engineer. The manhole shall be installed by the owner at his expense and shall be maintained by him so as to be safe and accessible at all times. B. The owner of any property serviced by a building sewer carrying industrial wastes shall provide laboratory measurements, tests and analyses of waters and wastes to illustrate compliance with this Chapter and any special conditions for discharge established by City of Yorkville, Yorkville- Bristol Sanitary District or regulatory agencies having jurisdiction over the discharge. The number, type and frequency of laboratory analyses to be performed by the owner shall be as stipulated by the City, but no less than once per year the industry must supply a complete analysis of the constituents of the wastewater discharge to assure that compliance with the Federal, State and local standards are being met. The owner shall report the results of measurements and laboratory analyses to the City at such times and in such a manner as prescribed by the City. The owner shall bear the expense of all measurements, analyses and reporting required by the City. At such times as deemed necessary, the City reserves the right to take measurements and samples for analysis by an outside laboratory service. C. All measurements, tests and analyses of the characteristics of waters and wastes to which reference is made in this Chapter shall be determined in accordance with the latest edition of IEPA Division of Laboratories Manual of Laboratory Methods and shall be determined at the control manhole provided or upon suitable samples taken at said control manhole. In the event that no special manhole has been required, the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the building sewer is connected. Sampling shall be carried out by customarily accepted methods to reflect the effect of constituents upon the sewage works and to determine the existence of hazards to life, limb and property. The particular analyses involved will determine whether a twenty four (24) hour composite of all outfalls of a premises is appropriate or whether a grab sample or samples should be taken. Normally, but not always, BOD and suspended solids analyses are obtained from twenty four (24) hour composites of all outfalls, whereas pHs are determined from periodic grab samples. (Ord. 1992-6, 4-23-92) 7-6-5-7: SPECIAL AGREEMENTS: No statement contained in this Section shall be construed as preventing any special agreement or arrangement between the City, Yorkville-Bristol Sanitary District and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the City and Sanitary District for transport and treatment, subject to payment therefor, in accordance with Sections 7-6-6- 1 through 7-6-6-4 of this Chapter, by the industrial concern, provided such payments are in accordance with Federal and State guidelines for user charge system. (Ord. 1992-6, 4-23-92) 7-6-6: RATES AND CHARGES: 7-6-6-1: BASIS FOR SEWER MAINTENANCE CHARGES: The sewer maintenance charge for the use of and for service supplied by the sanitary sewer facilities of the City shall consist of a basic user charge and a debt service charge. A. Basic User Charge: 1. The basic user charge is levied on all users to recover the operation, maintenance and replacement (OM&R) and shall be based on the annual composite water usage as recorded by water meters or sewage meters for wastes having the following normal domestic concentrations: a. A five (5) day, twenty degree (20o) Celsius biochemical oxygen demand (BOD) of two hundred (200) mg/l. b. A suspended solids content of two hundred fifty milligrams per liter (250 mg/l). 1. The basic user charge shall be computed as follows: a. Estimate the annual wastewater volume, utilizing current water use records. b. Estimate the projected annual revenue required to operate and maintain the wastewater facilities, including a replacement fund for the year, for all works categories. c. Proportion the estimated OM&R costs to each of two (2) classes: residential and nonresidential, based on annual volumes released to the sanitary sewer. B. Debt Service Charge: The debt service charge is assigned to residential and nonresidential users of the sanitary sewer system. (Ord. 1992-6, 4-23-1992) 7-6-6-2: MEASUREMENT OF FLOW: The volume of flow used for computing basic user charges for each class shall be the annual composite of metered water consumption for each respective class, read to the lowest even increments of one million (1,000,000) gallons. A. If the person discharging wastes into the public sewers procures any part, or all, of his water from sources other than the public waterworks system, all or part of which is discharged into the public sewers, the person shall install and maintain, at his expense, water meters of a type approved by the public works department for the purpose of determining the volume of water obtained from these other sources. B. Devices for measuring the volume of waste discharged may be required by the city engineer if these volumes cannot otherwise be determined from the metered water consumption records. C. Metering devices for determining the volume of waste shall be installed, owned and maintained by the contributor to the sanitary sewer. Following approval and installation, such meters may not be removed, unless service is canceled, without the consent of the city engineer. (Ord. 1992- 6, 4-23-1992) 7-6-6-3: RATES AND CHARGES ESTABLISHED: A. Sanitary sewer service rates shall be as follows: 1. The sewer rates shall be: $20.87 bimonthly 6 B. Notwithstanding the rates hereinabove set forth, the city council retains its right at any time to change, increase, decrease, add or eliminate charges so long as such action is taken in accordance with all applicable law. (Ord. 2014-16, 4-22-2014) 7-6-6-4: REVIEW AND REVISION OF CHARGES; NOTICE: A. The adequacy of the sewer maintenance charge shall be reviewed, not less often than annually. The sewer maintenance charges shall be revised periodically to reflect a change in local capital costs or OM&R costs. B. The users of the sanitary sewer facilities will be notified annually, in conjunction with a regular bill, of the rate and that portion of the user charges which are attributable to the wastewater operation, maintenance and replacement. (Ord. 1992-6, 4-23-1992) 7-6-6-5: BILLS FOR SERVICE; DELINQUENCIES: A. Payment, First Notice: First notice bills for sewer service shall be mailed on or about January 1, March 1, May 1, July 1, September 1, and November 1 of each year, and all first notice bills and charges for sewer service and other services are payable at the Office of the Finance Director within thirty-five (35) days of the date of mailing. 7-6-6-6: DISPOSITION OF REVENUES: A. Duties Of Finance Director: 1. Monies To: All money due the Sewer Department from all purposes and sources, shall be managed by the Finance Director. 2. Custodian Of Funds: The Finance Director shall be custodian of the funds derived from income received from the sewer system, and shall be bonded for the faithful discharge of his duties. The Finance Director shall maintain separate accounts as is necessary or required by law. B. Sewer Fund: All revenue derived from the sewer rates as herein provided shall be kept separate and apart by the Finance Director from the other revenue of the City. Said revenues shall be known as the Sewer Fund and shall be used for the maintenance, extension, improvement and operation of said sewer system, the retirement of sewerworks bonds and certificates, and under no circumstances shall this revenue be diverted to any other purpose unless authorized by City Council at any time. 7-6-6-7: BOOKS AND RECORDS; AUDITS: A. Right Of Access; Use Inspection: The United City of Yorkville and its employees and the Illinois Environmental Protection Agency shall have ready access at all reasonable times to the premises, places or buildings where sewer service is supplied for the purpose of inspecting, examining and testing the consumption, use and flow of sewer, and it shall be unlawful for any person to interfere with, prevent or obstruct the United City of Yorkville or its duly authorized agent or the Illinois Environmental Protection Agency in its duties hereunder. Every user of the system shall take the same upon the conditions prescribed in this section. B. Access To Records: The IEPA or its authorized representative shall have access to any books, documents, papers and records of the United City of Yorkville, which are applicable to the sewer system, of user charges for the purpose of making audit, examination, excerpts and transcriptions thereof to ensure compliance with the terms of any loan obtained from the IEPA under its Public Water Supply (PWS) Loan Program. 7-6-6-8: EFFECTIVE DATE OF RATES: The rates and service charges established for user charges in sections 7-6-6-1 through 7-6-6-4 of this chapter shall be effective as set forth by the ordinance or resolution establishing such rates and service charges. (Ord. 1992-6, 4-23-1992; amd. Ord. 1998-17, 5-14-1998, eff. 7-1-1998) 7-6-6-9: APPEALS: Users shall be provided the method for computing rates and service charges within fourteen (14) days of written request. City shall make best efforts to remedy any disagreement with the method used or the computations made within thirty (30) days of a formal written appeal outlining the discrepancies. 7-6-7: PROTECTION FROM DAMAGE: No unauthorized person shall maliciously, wilfully or negligently break, damage, destroy or tamper with any structure, appurtenance or equipment which is a part of the sewage works. Any person violating this provision shall be subject to immediate arrest under charge of disorderly conduct. (Ord. 1992-6, 4-23-1992) 7-6-8: POWERS AND AUTHORITY OF INSPECTORS: A. Right Of Access; Use Inspection: The United City of Yorkville and its employees and the Illinois Environmental Protection Agency shall have ready access at all reasonable times to the premises, places or buildings where sewer service is supplied for the purpose of inspecting, examining and testing the consumption, use and flow of sewer, and it shall be unlawful for any person to interfere with, prevent or obstruct the United City of Yorkville or its duly authorized agent or the Illinois Environmental Protection Agency in its duties hereunder. Every user of the system shall take the same upon the conditions prescribed in this section. B. Powers And Authority Of Inspectors: 1. The Director of Public Works and other duly authorized employees of the United City of Yorkville and the Illinois Environmental Protection Agency, bearing proper credentials and identification shall be permitted to enter all properties for the purposes of inspection, observation, measurement, sampling, and testing in accordance with the provisions of this section. The United City of Yorkville or its representative shall have no authority to inquire into any processes, including metallurgical, chemical, oil refining, ceramic, paper, or other industries beyond that point having a direct bearing on the kind and source of discharge to the sewers or waterway or facilities for waste treatment. 2. While performing the necessary work on private properties referred to above the Director of Public Works or duly authorized employees of the United City of Yorkville and the Illinois Environmental Protection Agency shall observe all safety rules applicable to the premises established by the property owner or its agent, and the property owner or its agent shall be held harmless for injury or death to the United City of Yorkville employees, and the United City of Yorkville shall indemnify the company against liability claims and demands for personal injury or property damage asserted against the property owner and growing out of the gauging and sampling operation, except as such may be caused by negligence or failure of the property owner or its agent to maintain conditions as required in this chapter. 3. The Director of Public Works and other duly authorized employees of the United City of Yorkville bearing proper credentials and identification shall be permitted to enter all private properties through which the United City of Yorkville holds a duly negotiated easement for the purposes of, but not limited to, inspection, observation, measurement, sampling, repair, and maintenance of any portion of the sewer system lying within said easement. All entry and subsequent work, if any, on said easement, shall be done in full accordance with the terms of the duly negotiated easement pertaining to the private property involved. 7-6-9: SEWAGE AND WASTEWATER DRAINAGE INTO STORM SEWERS PROHIBITED: A. Drainage Prohibited: It shall be unlawful for any person or institution, public or private, to connect or cause to be connected, any drain carrying, or to carry, any toilet, sink, basement, septic tank, cesspool, industrial waste or any fixture or device discharging polluting substances, to any open ditch, drain, or drainage structure installed solely for street or highway drainage purposes in the city. B. Additional Provisions: This section is intended to and shall be in addition to all other ordinances, state statutes, rules and regulations concerning pollution and shall not be construed as repealing or rescinding any other ordinance or part of any ordinance unless in direct conflict herewith. (Ord. 1994-4, 3-10-1994) Footnotes - Click any footnote link to go back to its reference. Footnote 1: See Title 2, Chapter 1 of this Code. Footnote 2: 225 ILCS 225/1 et seq. Footnote 3: See also Section 7-6-4-1 of this Chapter. Footnote 4: 65 ILCS.   Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2020-17 IT Contract City Council – July 28, 2020 Majority Approval Please see attached. Bart Olson Administration Name Department Summary Ratification of the City’s IT contract, previously completed and approved by the City through the GovIT Consortium. Background This item was last discussed at the February 2020 Administration Committee meeting. At that meeting, the committee reviewed the attached memo which outlined the then-imminent completion of a master IT contract between the GovIT Consortium communities and Interdev, the City’s and the consortium’s IT provider. The pandemic significantly delayed completion of the final document, but it was finally complete last week and sent to the City. The terms of the agreement are the same as what was described in the February 2020 memo. Generally, the City will move away from a minimum hours contract to a standards-based contract, with a base-level savings of around $20,000 per year which will vary depending on the unit pricing within attachments. Additionally, another variable to annual cost is that more IT-related projects require one-off project authorizations and supplemental charges. Depending on the year and the number of special projects, our annual IT vendor costs could be slightly lower or higher than what we’ve historically spent. Recommendation Because the City has authorized participation in the consortium via intergovernmental agreement, and the contract is between the consortium and the IT provider, the IT provider contract does not need to be approved by the City Council. However, as a matter of transparency and ease of record keeping, we request a vote of ratification on the attached master contract. Regardless of outcome of the vote of ratification, the City’s first date under the master contract will be August 1, 2020 and it will expire on June 30, 2023 unless otherwise canceled by the City or the consortium. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 22, 2020 Subject: IT Contract - ratification Summary Review of the City’s status in the IT consortium and the upcoming approval of a new IT contract with service provider Interdev. Background The City Council has partnered with Buffalo Grove, Glenview, Lincolnshire, Lake Bluff, Kenilworth, and Oswego as part of the GovIT consortium since March 2017. As part of this consortium, the communities have partnered to plan large IT projects, use group purchasing power to drive down costs, and contract with one IT provider, Interdev. Partnering with one IT vendor allows our consultant to easily and flexibly shift on-site staff and equipment between municipalities during planned large projects or during emergencies. The City, and the GovIT consortium, have used Interdev as IT provider since Yorkville joined the consortium in March 2017. Because Yorkville and Oswego joined the consortium after it had been in existence for several months, and because Yorkville and Oswego were located far away from the other five communities, Yorkville and Oswego had a different contract with Interdev than the rest of the communities had with Interdev. Yorkville and Oswego’s IT contract generally guaranteed a minimum amount of on-site and remote work hours for a minimum monthly price. For Yorkville, this meant the IT vendor guaranteed 8 hours on-site and 20 hours remote work, weekly. Yorkville’s monthly invoice is just shy of $9,800 and the annual cost is just shy of $117,000. These dollar amounts, while tied to a minimum hour amount, have a set of very detailed standards for response and resolution of submitted tickets by Yorkville staff. For example, large issues like a network outage may have to be acknowledged within 30 minutes and resolved within 24 hours, while a smaller issue like a printer outage may have to be acknowledged in a couple hours and resolved within 3 days. The IT vendor and the consortium track all of these metrics and review them at the monthly consortium meetings. After a few years of having separate IT contracts (original 5 communities and Yorkville/Oswego), the consortium worked towards a singular master contract, both for ease of administration and with the intent to test the national market for IT vendors. The consortium finished the master contract draft in mid-2019 and went out to market soon thereafter. The consortium received 4 proposals, including one from Interdev, and chose to move forward with a master contract with Interdev at the end of 2019. The master contract document as negotiated is attached, but a delay in the consideration of the contract with one of the communities may result in this master contract having to be changed in the near future. Therefore, no action is requested by the City Council at this time. In general, the new contract will result in a decrease in base contract costs for Yorkville, from around $117,000 to $97,000. The new contract removes mandatory minimum staffing in favor of a much more complex and thorough set of standards; i.e. the communities each pay a monthly cost and the Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: February 13, 2020 Subject: IT Contract service provider is expected to perform up to those standards regardless of the amount of hours needed. The new contract also thoroughly defines base level work items and says anything that is a one-off project expected to take more than 20 work hours to complete will be processed as a work order or standalone contract (with a supplemental fee). Based on the last few years of Yorkville’s work items, we expect the new contract’s base level cost plus projects to be close to the City’s current contract annual value of $117,000. Finally, because the master contract removes hourly staffing minimums and all communities will be on the same contract, the City’s intergovernmental agreement with Oswego for sharing of contract hours will not be necessary to amend or re-approve. Also, on an unrelated note, Oswego will be withdrawing from the consortium later this year and utilizing their in-house staff for IT services. I do not expect Oswego’s decision to impact Yorkville’s services with Interdev and the consortium. Recommendation This is an informational item. More information will be provided at a later meeting once the master contract is ready for approval. Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, RATIFYING A MASTER CONTRACT BY AND BETWEEN GovITC AND INTERDEV, LLC WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, the City entered into an Intergovernmental Agreement with several municipalities whereby the Government Information Technology Consortium (“GovITC”) was formed for the purpose of providing cost effective IT service to each of its members; and, WHEREAS, the City has been advised by GovITC that it entered into a Master Contract with InterDev, LLC (the “Service Provider”) on June 30, 2020, for the purpose of establishing, operating, maintaining and supporting information technology systems, equipment, software and related services for each of the members of GovITC; and, WHEREAS, the City desires the GovITC to engage the Service Provider to provide technology services to the City and other members of GovITC in accordance with the terms and conditions as set forth in the Master Contract attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this resolution as if fully restated herein. Section 2. As a member of GovITC, the Mayor and City Council of the United City of Yorkville hereby ratify the Master Contract by and between Government Information Technology Resolution No. 2020-____ Page 2 Consortium and InterDev, LLC in the form attached hereto as Exhibit A and made a part hereof, to provide technology system services to the City. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2020. KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2020. ______________________________ Mayor Attest: ___________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #2 Tracking Number ADM 2020-39 Governing Ordinance – Discussion of Review and Changes – First Reading City Council – July 28, 2020 ADM 07-15-20 Moved forward to City Council agenda. ADM 2020-39 Bart Olson Administration Name Department Summary Summary of changes to City’s procedural ordinance as proposed by Alderman Funkhouser and discussed at the July Administration Committee meeting. Background This item was last discussed by the Administration Committee at the July meeting. The attached redlined version of the Procedural Ordinance was drafted by Alderman Funkhouser and reviewed in concept at the Administration Committee meeting. The Committee agreed to moving the proposal to the City Council for further discussion, because the Committee did not have a written summary of the changes and felt it would be easier to discuss the changes as a group. Since the Administration Committee meeting, I have reviewed the proposed changes and have the following comments and summary: 1) Page 1 – all changes are non-substantive 2) Page 2 – Section 1b - adds a section that summarizes/mimics the state law issue of the creation of a special City Council agenda, specifically that it may be called by the Mayor or any three aldermen. If this section were not added, the authority to call a special City Council meeting would still exist for the Mayor or any three aldermen. 3) Page 2 - Section 1c – adds a section that summarizes/mimics the state law on meeting notices and locations. If this section were not added, the guidelines would still exist under state law. 4) Page 2 – Section 1d – moves a previously-existing section of the City’s procedural ordinance that summarizes/mimics the state law issue of who controls a meeting. The last sentence fragment in the section “should the Mayor and Pro Tem be unavailable” is not covered under the existing procedural ordinance or state law and would need to either be discussed/completed or stricken from the ordinance. 5) Page 2 – Section 1e – this is the City’s current Mayor Pro Tem policy and the existing language in the Procedural Ordinance, and it has simply been moved within the ordinance. 6) Page 2 – Section 1f – adds a section clarifying that the City Attorney is the parliamentarian of the City Council for questions during the City Council meeting regarding the state statutes, Robert’s Rules of Order, or other related topics. In the City’s 2010 Governing Ordinance (the predecessor of the 2013 Procedural Ordinance), the City Attorney was declared as parliamentarian and the Mayor was required to appoint the City Attorney as parliamentarian. The City Attorney has been Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 22, 2020 Subject: Procedural Ordinance Amendments recognized as parliamentarian during meetings since 2013, even without this section in the City’s current Procedural Ordinance. This section is not required by the Illinois Municipal Code, but it does aid in confirming the role should a question about Robert’s Rules of Order come up during the meeting. 7) Page 2 - Section 1g – the track changes version of the text appears to: a. Change the section near the beginning of City Council agendas which currently allow Citizen Comments on agenda items only to allow Citizen Comments on any matter. b. Limits individual citizens to a maximum of five minutes for their comments. c. Limits the aggregate time for citizen comments to one hour, unless authorized by the City Council. 8) Page 2 - Section 1h – adds a phrase that makes it clear that the second citizen comments section towards the end of each agenda will occur prior to executive session, rather than adjournment. 9) Page 2 – Section 1i – adds a new section that allows the Chairman or any two aldermen to recognize an individual in the audience to address the Council during any part of the meeting. This section is not in the City’s 2013 Procedural Ordinance but was included in the City’s 2010 Governing Ordinance. Attorney Orr’s opinion is that this concept is contrary to state law, which dictates that the Mayor presides over City Council meetings. 10) Page 2 – Section 1j – clarifies language that the supermajority vote required is defined as (6 out of 9) 11) Page 2 and 3 – Section 1k – adds a new section that requires the final documents to be present in the City Council packet when it is published prior to City Council vote, unless there is a scrivener’s error or the City Council makes an in-meeting amendment by motion. This language was included in the City’s 2010 Governing Ordinance. 12) Page 3 – Section 1l – adds language to an existing section that changes how items are added to the City Council agenda: a. Changes the authority of the Mayor to add things to the agenda from unilateral to requiring concurrence of a committee chairman i. This was briefly discussed in detail at the meeting, because it is incongruent with state law which would allow the Mayor to unilaterally call a special meeting and to set that special meeting agenda. While the City Council as a whole can agree to whatever procedures they wish, this is one that would likely be overturned in the courts. Additionally, as mentioned in the Administration Committee meeting, a previous version of City Council procedure prevented aldermen from adding things to City Council agendas (i.e. Mayor had unilateral authority to set the City Council agenda) even though under state law any three aldermen can call a Special City Council meeting and set that special meeting agenda. This aldermanic-related incongruence was the source of previous conflict and would have likely been overturned in the courts. b. Changes the authority of the aldermen to add things to the agenda from four aldermen to three aldermen. As mentioned above, any three aldermen can call a special meeting and set the special meeting agenda. 13) Page 3 – Section 1m – adds a section that requires the meetings to be generally conducted according to the City Council agenda template attached. This control of the agenda template was included in the 2010 Governing Ordinance as a way to make sure the format of the agenda for each meeting did not change without City Council approval. This strict control on agenda templates was abandoned in the 2013 Procedural Ordinance. 14) Page 3 – Section 2e – adds a section that requires that committees be rostered with at least one alderman from each ward. This requirement was in the 2010 Governing Ordinance but was abandoned in the 2013 Procedural Ordinance. My recollection around this time was that there were mutually agreeable committee switches between aldermen and the Mayor that resulted in an imbalance of wards and so the concept of even representation was abandoned in favor of flexibility. 15) Page 3 – Section 2f – adds a section that requires committee to consist of at least 4 aldermen, which would allow committees to consist of 5, 6, 7, or 8 aldermen. Committees have been set at 4 seats since the original Governing Ordinance in the late 2000s. 16) Page 3 – Section 2h – adds a section that gives the authority over vice-chairmen selections to the committees. Under the 2013 Procedural Ordinance, the vice-chairmen are currently selected by the Mayor. 17) Page 3 – Section 2l – adds a section that defines what each committee will have oversight of. This section and list of committee oversight authority was not included in any prior version of the City’s ordinances. 18) Page 4 – Section 2o – adds language to an existing section that: a. Restates but rearranges language on the existing authority of the committee to recommend an item for the consent agenda, the committee report on City Council agenda, or first reading. b. Makes it clear that items can not move out of committee without a positive recommendation, except as items are added to City Council agendas in accordance with the authority described above in Section 1l. This concept was included in the 2010 Governing Ordinance but was frequently circumvented by the Council and committees in practice. As a result of past use and Attorney Orr’s opinion that the concept is contrary to law (in theory, allows a minority of the City Council to decide an outcome), the concept was abandoned in the 2013 Procedural Ordinance. 19) Page 4 – Section 2p – adds a section that directs all regular monthly committee reports to be placed on City Council agendas in the event a committee meeting is cancelled. Recommendation The City Attorney has not reviewed the actual form of the ordinance and did not draft the ordinance. To the extent that the City Council wishes to adopt the changes as proposed in Alderman Funkhouser’s draft ordinance, we recommend that the City Council direct Attorney Orr to draft an ordinance for approval the next City Council meeting. After review of these materials and the Committee discussion by the Mayor, he directed this item to be listed as “first reading” on the City Council agenda. Ordinance No. 2020-_____ AN ORDINANCE REGARDING CITY COUNCIL PROCEDURES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home-rule municipality created in accordance with Article VII, Section 7 of the Constitution of the State of Illinois of 1970; and, WHEREAS, the City Council of the United City of Yorkville first passed a Procedural Ordinance on November 8, 2011 as Ordinance 2011-65, and revised said ordinance on April 24, 2012 as Ordinance 2012-09 and again on October 9, 2012 as Ordinance 2012-33 and again on May 16, 2013 as Ordinance 2013-31; and, WHEREAS, the City Council of the United City of Yorkville, in accordance with the Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City ordinance; and, WHEREAS, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and, WHEREAS, the City Council has discussed implementing additional procedures to supplement Roberts Rules of Order, newly revised regarding City Council meetings and the four standing committees of the City Council – Administration, Economic Development, Public Safety and Public Works. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Procedures for City Council Meetings: a. City Council Meetings shall be regularly scheduled to convene on the 2nd and 4th Tuesday of each month at 7:00 p.m. in the City Hall Council Chambers. b. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting to the City Clerk. c. The Council may hold additional meetings or special meetings at other locations and times, or may change the location and time of a regularly scheduled meeting as it deems appropriate. Notice of additional meetings or changes to the location or time of a regularly scheduled meeting will be provided to the public and press as required by the Open Meetings Act 5 ILCS 120 (OMA). d. The Mayor, “Presiding Officer” shall preside over City Council meeting as the Chairman, unless the Mayor is unavailable, at which time the Mayor Pro Tem shall preside. Should both the Mayor and Pro Tem be unavailable, the e. The City Council shall appoint the Mayor Pro Tem at the first City Council meeting each May. The appointment shall occur by calling for open nominations at the meeting, and then a roll call votes on the nominations. f. The City Attorney shall serve as the Parliamentarian for the purposes of interpreting these Meeting Procedure, and the Illinois Compiled Statutes, and Robert’s Rules of Order, as may be directed by the presiding officer, or as required as a result of a point of order raised by one or more Councilmen. g. Citizens in attendance at any meeting of the City Council shall be entitled to address the City Council on any agenda item prior to the Council’s consideration of the Consentactionable items Agenda in order to permit the work of the City Council to proceed. Citizens shall have 5 minutes to address the Council. The aggregate of citizens comments shall not exceed one hour however may be extended by consensus of the City Council. h. Citizens shall be entitled to address the City Council on any matter immediately prior to entering executive session or adjournment. a.i. The Chairman or by consent of two alderman present shall at their discretion allow an individual to be recognized to address the council outside of the regular agenda citizen’s comments. j. No application presented during a public hearing shall be voted on during the same City Council meeting in which that public hearing is held. This provision may be waived by a supermajority (6 out of 9) of the City Councilcorporate authorities. k. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at the time of packet publication with the exception to scribers errors or City Council amendments made at time of consideration. l. City Council meeting agenda items may be added by the Mayor with consent of respective committee chairman of which the item is relevant, consent of four three (43) aldermen, or direction from a committee. b. The Mayor shall preside over City Council meeting as the Chairman, unless the Mayor is unavailable, at which time the Mayor Pro Tem shall preside. c.m. The City Council shall appoint the Mayor Pro Tem at the first City Council meeting each May. The appointment shall occur by calling for open nominations at the meeting, and then a roll call votes on the nominations.City Council Meetings shall be generally conducted according to the agenda template attached hereto. Section 2. Procedures for Committee Meetings: a. Committee meetings shall be regularly held monthly, at the dates, times and locations as approved by the Committees. b. The Mayor shall be a non-voting member of all standing committees. a.c. The Mayor shall select committee rosters at the first City Council meeting in May following a municipal consolidated election (i.e. every two years). d. Committee rosters may be switched by mutual, unanimous consent of the aldermen trading seats and the Mayor. e. Each committee shall be represented by at least one alderman from each ward. b.f. Committees shall consist of at least 4 aldermen. g. The Mayor shall select committee chairmen. h. and Committees shall select vice-chairmen at the first committee meeting following first City Council meeting in May following a municipal consolidated election (i.e. every two years). i. Any alderman may add any agenda item to any committee agenda. c.j. Chairmen shall select liaisons to other organizations and boards by any means they deem necessary, provided that the other organizations by-laws may govern the selection of the liaison. d.k.The four committees shall be: i. Administration ii. Economic Development iii. Public Safety iv. Public Works l. Committee purview and oversight shall be defined as follows: i. Administration: Shall review all Bills for Payment, Cash Statements, Budget Reports & review, Budget Amendments, Treasurer’s Report, Sales Tax Analysis, RFPs & RFQs, all City contracts, convention and visitor’s bureau matters, insurance, Website Reports and other administration related proposals and tasks. ii. Economic Development: Shall review all monthly Building Permit Reports, Building Inspection Reports, Property Maintenance Reports, Economic Development Reports and economic development related plans, proposals and tasks. iii. Public Safety: Adjudication Reports, Police Reports, relevant Licensing Requirements, Liquor Code considerations, Police Department Staffing, motor vehicle issues, traffic safety, and other public safety related proposals and tasks. iv. Public Works: Bond and Letter of Credit Reduction Summaries, Capital Improvement projects and updates, water reports, snow operations reports, vehicles updates, MFT projects, roads, walks and trails; storm and sanitary sewers, water infrastructure, and other pertinent public works related proposals and tasks. m. Each committee shall be presided over by its chairman, or in the absence of the chairman, the vice-chairman. n. Committee meetings may be cancelled by the Chairman of the committee if there is a not a quorum of the members present, or there are no agenda items which require action by a committee. o. When moving items from the committee agenda to a City Council agenda, the committee shall make a recommendation whether that item should be on consent agenda or the committee’s report. If on the committee’s report, the committee shall make a recommendation whether the item is up for first reading, or is on the City Council agenda for action or placed on consent agenda. No item shall move out of committee without a positive recommendation. This shall in no way preclude alderman from using Section 1.d. to add an item to the City Council agenda report. p. If a committee meeting is cancelled, all standing monthly reports shall be placed on the City Council agenda report for review and vote for approval if required. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _______ Day of ____________________, A.D. 20132020. ______________________________ CITY CLERK DANIEL TRANSIER ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ JASON PETERSON ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ Day of ____________________, A.D. 20132020. ______________________________ MAYOR i STATE OF ILLINOIS ss COUNTY OF KENDALL Ordinance No 2010 3k AN ORDINANCE AMENDING AND RESTATING THE GOVERNING ORDINANCE OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOIS WHEREAS the City Council of the United City of Yorkville first passed a Governing Ordinance on June 27 2006 as Ordinance 2006 58 subsequently passed amendments to the Governing Ordinance on November 14 2006 as Ordinance 2006 133 on June 26 2007 as Ordinance 2007 49 July 10 2007 as Ordinance 2007 50 July 24 2007 as Ordinance 2007 53 on January 22 2008 as Ordinance 2008 02 on April 22 2008 as Ordinance 2008 27 on June 24 2008 as Ordinance 2008 58A on September 23 2008 as Ordinance 2008 84 on March 24 2009 as Ordinance 2009 16 on May 12 2009 as Ordinance 2009 27 and on January 12 2010 as Ordinance 2010 06 and intends to amend said Ordinance and restate it in its entirety by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville and WHEREAS the City Council of the United City of Yorkville in accordance with Illinois Compiled State Statutes has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance and 1 WHEREAS in keeping with this right the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings and i WHEREAS the Council has determined that to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings it requires an additional written policy to clarify and amend Roberts Rules and WHEREAS the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy and WHEREAS the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville and WHEREAS the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees including the selection of membership and chairmen of said committees so that membership and chairmanship shall be unbiased and non partisan and offer all aldermen an equal opportunity to understand City business NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of i the United City of Yorkville Kendall County Illinois that the following shall constitute the Governing Ordinance for the United City of Yorkville 2 i Governing Ordinance United City of Yorkville Addressing Ethical Standards Elected Officials Duties and Responsibilities Meeting Standards and Committee Structure I 1 Ethical Standards Elected Officials of the United City of Yorkville A Shall obey the Constitution and laws of the United States of the State of Illinois and the United City of Yorkville B Shall be dedicated to the concepts of effective and democratic local government C Shall strive to be trustworthy and to act with integrity and moral courage on behalf of ones constituents so as to maintain public confidence in City government and in the performance of the public trust D Shall make impartial decisions free of bribes unlawful gifts narrow special interests or financial or other personal interests E Shall not invest or hold any investment directly or indirectly in any financial business commercial or other private transaction that creates a conflict with official duties F Shall extend equal opportunities and due process to all parties in matters under consideration G Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville H Shall work to keep the community informed on municipal affairs encourage communication between residents and municipal officers emphasize friendly and courteous service to the public and seek to improve the quality and image of public service 1 Shall work to assure that government is conducted openly efficiently equitably and honorably in a manner that permits residents to make informed judgments and hold City officials accountable J Shall show respect for persons confidences and information designated as confidential K Shall when representing the City act and dress in a manner appropriate for the function L Shall refrain from using city computers the city server etc for political purposes Elected officials are subject to the same rules of behavior that apply to Council 3 meetings including refraining from making personal attacks against their fellow Council members or defaming them in any way The server and computers are to be used to disseminate information not political propaganda II Duties and Rights of Elected Officials Aldermen A Shall through their council votes create the public policy that governs the United City of Yorkville and provide oversight for the executive branch B Shall have the right to expect that the mayor and citys staff will provide them with clear and unbiased information to help them in their decision making process C May at their discretion hold ward meetings in their ward or devise other ways to better understand the wishes of their constituents This is not meant to preclude aldermen from taking a citywide view of the impact of an item under discussion but to underline that aldermen are empowered to act on behalf of their constituents and should be apprised of all items that are brought to the City that in any way pertain to their Ward It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward in advance about the meeting D Shall refrain from giving direction to any city employee Policy is created by the entire City Council If any alderman wishes to address any problems he or she sees occurring in the city this problem may be brought to the attention of the mayor the city administrator department directors or taken to the council as a whole for action Requests for information are not to be considered as giving direction Mayor A Shall perform all the duties which are prescribed by law including ordinances and shall take care that the laws and ordinances are faithfully executed Shall from time to time and annually give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient 65 ILCS 531 35 10 B Shall be a non voting member of all standing committees C Shall make appointments to fill vacancies with the advice and consent of the Council 4 i i III Meeting Standards Applicable to City Council Meetings Generally A City Council Meetings shall be regularly scheduled to convene on the 2nd and 4th Tuesdays of each month at 700 pm in the City Hall Council Chambers B City Council Meetings shall be generally conducted according to the agenda template attached hereto C The Mayor or any 3 Aldermen may call a special meeting by submitting the request in the form of a Notice and an Agenda for the meeting in writing to the City Clerk The Clerk shall as soon as possible 1 deliver a copy of the Notice and Agenda to each Elected Official 2 post the Notice and Agenda at City Hall and 3 send a copy of the Notice and Agenda to all registered news media No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above including all Copies of Publication to the City Council and said Certification of Notice shall be inserted into the record of the Special Meeting 5 ILCS 120202 i D Except during the time allotted for public discussion and comment no person other than a member of the council or an officer employee independent contractor or other person recognized by the presiding officer shall address the Council except with the consent of two of the members present E No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote F No application presented during a public hearing shall be voted on during the same City Council meeting in which that public hearing is held G All attendees at every city council meeting shall put their cell phones pagers PDAs or similar devices on silent mode prior to all such meetings and shall not communicate on such devices during any such meetings Elected officials and department heads may excuse themselves from a meeting in order to communicate on such devices H The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items including motions resolutions ordinances or action items wherein a vote may be taken 5 Aldermen A Shall have the right to place an item on any committee meeting agenda for discussion Shall have the right to place an item on any Council meeting agenda with the consent of three 3 aldermen Shall have the right to vote to suspend the rules of order regarding the order of discussion to provide for an open discussion B Shall before speaking at a meeting first be recognized by the presiding officer and shall address all remarks to the presiding officer without a response from the presiding officer C May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so A motion to end debate or call the question shall require a two thirds vote Roberts Rules RONR 10 Edition page 189 Section 16 D May appeal a ruling by the Mayor to the Council as a whole A majority vote can overturn the Mayors ruling Roberts Rules RONR 10 Edition page 247 Section 24 1 E May by a two thirds majority vote expel a fellow alderman from a meeting for cause but may not do so for the same cause a second time 65 ILCS 31 40 15 1 F May upon the request of any two aldermen present defer a report of a committee to the next regular meeting of the Council G Shall during a meeting have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda H Shall after being appointed as a liaison to another city organization be responsible for keeping all Council members informed of that organizations significant activities I Shall limit their remarks to the question under debate To this end aldermen must never attack or make any allusion to the motives of aldermen RONR 10 Edition page 41 line 31 J May before voting participate in a special meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council 6 K Shall elect from one of the Aldermen as Mayor Pro Tern pursuant to the Mayor Pro Tem Policy of the United City of Yorkville attached hereto Mayor A Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting in his absence the elected mayor pro tem shall preside At ad hoc committee meetings of the Council the chairman of the committee shall preside B Shall preserve order and decorum may speak to points of order in preference to aldermen and shall decide all questions of order subject to appeal In the case of disorderly conduct the mayor shall have the power to request that the Council Chambers be cleared C Shall appoint the City Attorney to be parliamentarian of the Council D May without relinquishing the chair voice his opinion on items before the City Council The mayor shall immediately after stating the item under discussion ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so E Shall recognize each alderman wishing to speak to an agenda item in turn rotating different sides of the question pro and con as much as possible He shall give preference first to an alderman who has placed the item under discussion on the Councils agenda F Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion so that all aldermen can make informed decisions It is the mayors responsibility to insure that any item brought to the mayors attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Wards two aldermen G Shall not vote on any ordinance resolution or motion except i When the vote of the alderman has resulted in a tie ii When one half of the aldermen elected have voted in favor of an ordinance resolution or motion even though there is not tie and iii When a vote greater than a majority of the corporate authorities is required 65 ILCS 531 40 30 IV 7 1 The Standing Committees of the City Council I Shall include the Public Works Public Safety Administration and Economic Development Committees II The Public Works Public Safety Administration and Economic Development Committees shall include four members one from each ward of the City Council including the Mayor The Mayor is a non voting member of each committee III Shall be presided over by its chairman who will conduct the business of the meeting In the absence of the chairman the vice chairman shall conduct the business of the meeting Chairman and vice chairman shall serve two year appointments Chairs vice chairs and committee rosters shall be filled through the following process A For the Public Works Public Safety Administration and Economic Development committees after each election the four committee chairmanships shall be vacated The four vice chairmen shall each select a committee to chair with the most senior alderman having the first selection and progressing to the next most senior alderman and so on After the chairmanships have been selected the four non chaired aldermen shall each select a committee to vice chair with the most senior alderman having the first selection and progressing to the next most senior j alderman and so on In the same order in which chairmanships and vice chairmanships are selected the committee rosters shall be filled committee chairs pick second committee first vice chairman pick second committee after the chairman pick their committee i Should an incumbent alderman be defeated in an election the incoming alderman shall be placed in the group of four non chaired alderman that will select a vice chair role in a committee Subsequently the most senior alderman of the non chaired group shall be allowed to retain a committee chair for a consecutive year but will select last in the group of aldermen who are selecting the committee chairs for the upcoming term In the event there is more than one incumbent alderman allowed to serve consecutive committee chairs those aldermen shall select committee chairs in order according to seniority but after the group of alderman who have not served consecutive committee chairs have selected ii Should there be a vacancy in the office of an alderperson the alderperson appointed to such vacancy shall take the committee position held by his or her predecessor provided however if the 8 position of said predecessor was that of committee chair the vice chair of the committee shall assume the office of acting chair and the new alderperson shall become the vice chair The acting chair shall complete the term of the chair which was vacated and retain eligibility for a committee chairmanship for the next succeeding term IV Shall control the movement of items from committee agendas to City Council agendas Items may not move out of committee but for a vote of approval by a majority of the quorum present When passing items out of committee where the committee reasonably believes that if the items are approved by the City Council the impacts of that approval could significantly impact many residents the item should first be listed on the City Council agenda under the committee report section and listed as being for first reading The City Council at its discretion may waive a first reading if they deem it desirable Items for first reading are intended to give notice to the public that a substantial change is being contemplated and the City Council will be taking input and considering the item at their next scheduled City Council meeting For items forwarded to the City Council which are not expected to have as significant an impact should be recommended for placement on the consent agenda Items for first reading do not literally have to be read into the record at the city council meeting placement on agenda is sufficient When an item is listed for first reading the chairman should explain the item being proposed and that the City Council is seeking input from the public to aid them in the decision making process i V Shall have the sole power to assign liaisons to those city organizations that fall under that committees specific area of business listed in the City Council agenda as follows Public Works Park Board YBSD Economic Development Kendall County Plan Commission Plan Commission Yorkville Econ Dev Corp Public Safety Human Resources Commission School District Administration Library Y Cancellation of a Meeting A Regularly scheduled City Council Meetings or Special Meetings called by the Mayor may be cancelled by the Mayor if advised that a quorum shall not be in 9 I attendance or there is not a quorum of the members present at the regularly scheduled meeting B Special Meetings called by three 3 aldermen may be cancelled by two 2 of the three 3 aldermen that called the meeting if there is not a quorum of the members present or for any other reason C Committee Meetings may be cancelled by the Chairman of the committee if there is not a quorum of the members present D Cancellation of any of the meetings referenced in this Section requires notice by the person canceling the meeting to the City Clerk all scheduled attendees and all news media that has filed an annual request with the City Clerk E Lack of a quorum for any meeting prohibits proceeding with the meeting but permits discussion solely of agenda items so long as no prior notice of cancellation has been issued This Ordinance shall be in full force and effect upon its passage approval and publication as provided by law Passed by the City Council of the United City of Yorkville Kendall County Illinois this k day o 2010 i i ROBYN SUTCLIFF DIANE TEELING GARY GOLINSKI ARDEN JOE PLOCHER WALLY WERDERICH MARTY MUNNS ROSE SPEARS GEORGE GILSON JR Approved by me as Mayor of the United City of Yorkville Kendall County Illinois this I Q day of j u L l 2010 Mayor Attest C fzC1 10 i Coy United City of Yorkville 800 Game Farm Road EST 1836 Yorkville Illinois 60560 o ji le Telephone 630 553 4350 amK Fax 630 553 7575 E AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 700 pm Date Call to Order Pledge of Allegiance Roll Call by Clerk WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Rose Ann Spears I George Gilson Jr Arden Joe Plocher Robyn Sutcliff Diane Teeling Establishment of Quorum introduction of Guests Amendments to Agenda Committee Meetin g Dates Public Works Committee Meeting Economic Development Committee Administration Committee Meeting Public Safetv Committee Meeting Presentations City Council Meeting Agenda Date Page 2 Public Hearings Citizen Comments Consent Agenda Plan Commission Zoning Board of Appeals Minutes for Approval Corrections and Additions Minutes of City Council Bill payments for approval from the current Bill List Corrections and Additions Checks total these amounts vendors payroll period ending total Reports Mayors Report City Council Report City Attorneys Report City Clerks Report City Treasurers Report City Administrators Report Finance Directors Report City Engineers Report Director of Public Works Report Chief of Police Report Director of Parks Recreation Report Community Development Director Report Community Relations Officer Community Liaison Report City Council Meeting Agenda Date Page 3 Committee Reports Public Works Committee Report Economic Development Committee Report Public Safetv Committee Report Administration Committee Report Additional Business Executive Session Adjournment COMMITTEES MEMBERS AND RESPONSIBILITIES PUBLIC WORKS ommittee Departments Liaisons Chairman Alderman Plocher Public Works Park Board Vice Chairman Alderman Gilson Engineering YBSD Committee Alderman Munns Parks and Recreation Committee Alderman Teeling CONOMICDEVELOPMENT Committee Departments Liaisons Chairman Alderman Golinski Community Development Plan Commission Vice Chairman Alderman Spears Building Safety and Zoning Yorkville Econ Dev Corp Committee Alderman Werderich Kendall Co Plan Commission Committee Alderman Sutcliff I PUBLIC SAFETY Committee Departments Liaisons Chairman Alderman Werderich Police Human Resource Comm Vice Chairman Alderman Munns School District ommittee Alderman Spears ommittee Alderman Plocher City Council Meeting Agenda Date Page 4 COMMITTEES MEMBERS AND RESPONSIBILITIES cont NISTRATION Committee Departments Liaisons Chairman Alderman Sutcliff Finance Library Vice Chairman Alderman Teeling Administration Committee Alderman Gilson Committee Alderman Golinski i i Q F United City of Yorkville Mayor Pro Tem Policy Approved 222051836 9 O CE MAYOR PRO TEM A There is created the office of Mayor Pro Tem for the City B In the event of a temporary absence or a disability causing the Mayor of the City to be incapacitated from the performance of his duties but which by law does not create a vacancy in the office of Mayor the Council of Alderpersons shall elect one of its members to act as Mayor Pro Tem The Mayor Pro Tem during the absence or disability of the Mayor shall perform the duties and possess all the rights and powers of the Mayor C The selection of a Mayor Pro Tem shall be made on an annual basis at the first City Council meeting in May The Council of Alderpersons shall vote to elect one of its members Mayor Pro Tem No member may be elected as Mayor Pro Tem for two consecutive years However the Mayor Pro Tem shall not act as Mayor Pro Tem unless and until the Mayor is temporarily absent or is disabled to an extent so as to incapacitate him from the performance of his duties D In the event the Mayor fails to attend a meeting of the City Council the Mayor Pro Tem shall act as a temporary chairman for the meeting of the City Council and while so s6rving as temporary chairman shall have only the power of a presiding officer and a right to vote in his capacity as Alderperson on any ordinance resolution or motion Statutory reference Mayor pro tem see ILCS Ch 65 Act 5 31 35 35 i i I i i i Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #3 Tracking Number ADM 2020-49 4th Quarter Budget Review – Fiscal Year 2020 City Council – July 28, 2020 ADM 07-15-20 Moved forward to City Council agenda. ADM 2020-49 Informational Rob Fredrickson Finance Name Department UNITED CITY OF YORKVILLE QUARTERLY BUDGET REVIEW 4th Quarter Ended April 30, 2020 2020 QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 1 General Fund Revenues (cash basis after 12 periods) Revenue Source FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change 1 Property Taxes $ 3,231,926 $ 3,225,250 100% $ 3,149,635 3% 2 Municipal Sales Tax 3,198,731 3,151,800 101% 3,067,752 4% 3 Non-Home Rule Sales Tax 2,421,227 2,432,700 100% 2,355,866 3% 4 Utility Taxes 980,684 960,000 102% 1,004,920 -2% 5 Excise Tax 285,898 321,965 89% 336,355 -15% 6 Cable Franchise Fees 303,536 290,000 105% 295,361 3% 7 Hotel Tax 77,715 80,000 97% 79,168 -2% 8 Video Gaming Tax 139,088 140,000 99% 143,627 -3% 9 Amusement Tax 201,362 205,000 98% 207,885 -3% 10 Admissions Tax 146,143 140,000 104% 148,133 -1% 11 Business District Tax 398,635 427,500 93% 414,649 -4% 12 Auto Rental Tax 18,087 14,500 125% 15,900 14% 13 Income Tax 2,061,687 1,916,366 108% 1,846,826 12% 14 Local Use Tax 656,367 602,966 109% 562,425 17% 15 Road & Bridge 131,199 130,000 101% 128,668 2% 16 Other Intergovernmental 51,364 53,900 95% 54,083 -5% 17 Licenses & Permits 498,322 413,500 121% 553,923 -10% 18 Fines & Forfeits 75,766 125,400 60% 101,733 -26% 19 Charges for Service 1,659,332 1,616,211 103% 1,586,233 5% 20 Investment Earnings 147,835 80,000 185% 90,321 64% 21 Reimbursements/Miscellaneous 107,767 95,000 113% 57,885 86% 22 Transfers In - 47,180 0% - 0% 23 Total Revenues $16,792,671 $ 16,469,238 102% $ 16,201,348 4% (1) Property Taxes consist of the Corporate and Police Pension tax levies which account for approximately 20% of total General Fund revenues. In Fiscal Year (FY) 2020 the City collected 99.7% of what was extended by the County, which is in- line with historical collection patterns. Per the pension funding policy, the City fully funded its actuarial determined contribution (ADC) amount of $1,111,484 from property taxes ($1,108,182) and from other General Fund revenues ($3,302). (2 & 3) Municipal & Non-Home Rule (NHR) Sales Taxes account for the majority (~ 35%) of aggregate General Fund revenues. Municipal sales tax consists of the 1% local share from the total 8.25% general merchandise tax rate and all of the sales tax associated with qualifying food, drug and medical appliances. In addition to the 1% local share for municipal sales tax, the City also passed (via referendum) a 1% non-home rule sales tax rate applicable only to general merchandise. After accounting for audit accruals, staff is currently projecting sales tax to finish around $3.22 million for the Fiscal Year Ended (FYE) 2020, which includes $4,830 in deferrals. This new high-water mark for sales tax represents about a 5% growth over FY 2019 and exceeds the current year budget amount by ~$70,000. After modest growth of 3% in March (represents December 2019 Holiday sales), year-over-year monthly sales tax proceeds grew 12% in April (January 2020 consumer sales) and 10% in May (February consumer sales), ostensibly due to increased demand for food and other household goods resulting from the COVID-19 pandemic. June sales tax proceeds, which represented March consumer sales, were initially expected to decline by a third, based on information received from the Governor’s Office of Management & Budget (GOMB) in May. Fortunately, QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 2 General Fund Revenues – continued this sharp decline in sales tax proceeds did not come to fruition, as June 2020 proceeds were virtually identical to the prior year amount of ~$255,000. Monthly allotments for non-home rule (NHR) sales tax tended to follow a similar pattern to municipal sales over the course of FY 2020, although they did diverge a bit towards the end of the fiscal year. Monthly NHR sales tax amounts decreased by 1.5% in May (February consumer sales) and 5.3% in June (March consumer sales), presumably since most food related purchases are exempt from NHR sales tax. NHR sales are currently projected to finish FY 2020 at $2.41 million (gross amount taking audit accruals into consideration). This would be a year-over-year increase of 2.3% but would fall short of the FY 2020 budgeted amount of $2.43 million. Throughout FY 2020 the State continued to implement its 1.5% administrative fee (which is accounted for in the Administrative Services cost center in the General Fund) on all NHR sales tax proceeds. This administrative fee equates to about $36,000 in the current fiscal year (net NHR sales tax proceeds equal ~$2.37 million). As illustrated by the graph below, municipal sales tax tends to reflect the movement of the aggregate economy over the last ten audited fiscal years. After reaching its lowest point ($2.45M) during the height of the recession in FY 2010, sales tax increased by approximately 5% in FY 2011 ($2.57M), before declining again in FY 2012 ($2.55M) and FY 2013 ($2.49M). After increasing by 4% in FY 2014, sales tax eclipsed its pre-recessionary high of $2.68M (FY 2007) in FY 2015, as revenues exceeded $2.7M for the first time in the City’s history. Since FY 2014, sales tax amounts have continued to escalate, increasing an average of 3.8% per annum. (4) Utility Taxes consist of the City’s share of electric (ComEd) and natural gas (Nicor) taxes, which are heavily influenced by weather patterns over the summer and winter months. Due to the relatively mild winter temperatures experienced last winter, natural gas tax receipts are expected to finish at approximately $270,000; a decrease of 2% in comparison to the year prior. Electric utility tax receipts are projected to decline by 4%, totaling just over $700,000 at FYE 2020. Nonetheless, when taken in aggregate, utility taxes should exceed budgeted amounts by a little over $10,000. (5) Excise (formerly Telecommunications) Taxes are comprised of the State’s excise tax and the telephone utility tax received from AT&T. In recent years, this revenue stream has declined precipitously in municipalities across the State, as - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 FYE 2010 FYE 2011 FYE 2012 FYE 2013 FYE 2014 FYE 2015 FYE 2016 FYE 2017 FYE 2018 FYE 2019 FYE 2020 Municipal Sales Tax QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 3 General Fund Revenues – continued landlines become less prevalent. After only nominally decreasing last year by 1.5%, excise taxes have dropped sharply in the current fiscal year by nearly 20%. Excise tax should finish FY 2020 around $263,000, which is ~$50,000 less than initially budgeted ($313,625). (6) Cable Franchise Fees are projected to total around $300,000, which is slight increase of 0.6% from the previous year. These fees are remitted from AT&T, Metronet and Comcast at a rate of 5% of gross revenues earned during the previous calendar quarter. (7) Hotel Tax is generated from the five hotel/motels within City limits: Super 8; Hampton Inn; All Seasons; Sunset Motel; and the new Holiday Inn Express, which opened in December. Not surprisingly, hotel tax proceeds have been hard hit by the pandemic and corresponding shelter in place order from the Governor, declining by over 60% between March ($3,348) and April ($1,239). Currently, hotel taxes are expected to total around $74,000 at the end of FY 2020, which is a ~5% decrease in comparison to FY 2019. This tax is rebated to the Aurora Area Convention & Visitors Bureau (AACVB) at a rate of 90% and is an expenditure of the Administrative Services cost center in the General Fund. (8) Video Gaming Tax has increased substantially since the City first began receiving this revenue stream in FY 2013, as there are currently fourteen locations across the City that offer video gaming terminals. The tax is applied to net terminal income (gross revenue less prizes paid) at a rate of 30%, of which the City receives one sixth (17%). Since its inception, video gaming tax receipts have increased more than five times over, going from $26,047 in FY 2014 to $145,734 at the end of FY 2019. This revenue stream has undoubtedly been impacted by the pandemic and is expected to decline by about 10% in the current fiscal year, to finish around ~$130,000. (9) Amusement Tax was created by ordinance in 2010 and is collected as a result of an admission to any facility providing an amusement at a rate of 3% of gross revenue. Prior to the COVID-19 pandemic, this revenue stream has remained resilient due to the sustained success of local businesses, including Raging Waves, and has been further enhanced in recent years by the opening of NCG Cinemas. Current projections for amusement tax are around $197,000, which is 6% less than the year prior. (11) Business District Taxes are generated from the additional general merchandise sales tax rates applied to the City’s three business district areas: Kendall Marketplace (0.5%); Countryside (1%); and Downtown (1%). The business district sales tax rate was implemented as a mechanism to finance public improvements in these areas, as amounts generated from this tax are rebated in full to either pay debt service (Kendall Marketplace) or reimburse developers for public improvements. Business district taxes within Kendall Marketplace appear to have trended in an opposite direction compared to municipal & non-home rule sales taxes over the course of the fiscal year; as they are currently estimated to decline by approximately 5% over the prior year, for a total of ~$345,000. Meanwhile, tax proceeds in the Countryside Business District have been particularly robust, as they are expected to exceed prior year amounts by 39%, to finish around $14,500. While analyzing sales tax streams within the City’s business districts provides certain insights, it should be noted that these revenue streams have no budgetary impact. As mentioned above, these taxes are rebated in full, less a 2% administrative fee deducted by the State of Illinois. (13) Income Tax is the City’s largest intergovernmental (i.e. disbursed on a per capita basis) revenue source, accounting for approximately 12% of all General Fund revenues. Prior to January 2011, 10% of total income tax collections were dedicated to the Local Government Distributive Fund (LGDF), which is distributed to municipalities and counties on a per capita basis. In January 2011, the LGDF percentage was decreased to 6% (with the enactment of the temporary income tax increase); and then increased to 8% in January 2015 after the temporary income tax increase expired. After the income tax was permanently increased in July 2017, the local government share was reduced to 5.45% and 6.16% of individual and corporate income tax collections, respectively. Currently local governments receive 5.757% of individual and 6.50% of corporate income tax QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 4 General Fund Revenues – continued proceeds. Income tax was initially budgeted at $1.916 million for FY 2020, based on the Illinois Municipal League (IML) December 2018 per capita estimate of $100.75. Income tax had been tracking strong over the first ten months of FY 2020 and was up by about 6% on average in comparison to the prior year. Subsequent IML projections reflected this as well, projecting $106.30 per capita ($2.02 million) in October 2019, before increasing further in December to $107.25 per capita ($2.04 million). Unfortunately, the onset of the pandemic and ensuing shelter in place order in the last quarter of the fiscal year negated this initial exuberance. In May of 2020 (March income tax allotment), income tax proceeds declined by 22% in comparison to historical norms for that month. Nonetheless, in spite of the fact that the state income tax filing deadline had been pushed to July 15th, the fiscal year did end on a positive note, as April income tax proceeds (received in June) were essentially flat in comparison to April of the prior year ($118,79 in FY 2020 v. $119,293 in FY 2019). Actual income tax receipts are expected to fall short of budgeted amounts by ~$45,000, to finish around $1.87 million ($98 per capita). (14) Local Use Tax is a form of sales tax that is imposed on the privilege of using, in Illinois, any tangible personal property purchased out-of-state. If the seller does not collect at least 6.25% on general merchandise or 1% on qualifying food, drug and medical appliance sales, the purchaser is responsible for the difference. Local use tax has been particularly robust in recent years, increasing an average of 14% per annum from FY 2014 through FY 2019, due to the 2018 South Dakota v. Wayfair Supreme Court decision and the continued growth of online purchases. Due to the increased proclivity towards on-line sales, Fiscal Year 2020 is shaping up to be another strong year for this revenue stream, as management expects local use tax to increase by approximately 15%, ending FY 2020 at ~$665,000 ($35 per capita). (16) Other Intergovernmental Revenue consists of federal monies for overtime reimbursement in conjunction with the City’s participation in Chicago’s High Intensity Drug Trafficking Area (HIDTA) program; personal property replacement tax proceeds; vest grant proceeds from the United States Department of Justice; State grant proceeds for traffic signal maintenance; a police academy training reimbursement from the State; and the annual allotment of pull tabs & jar games from the IDOR. This category also includes proceeds from the cannabis excise tax, which went into effect on January 1st, and is remitted to municipalities on a per capita basis. In its initial year of distribution, cannabis excise tax proceeds are estimated at ~$4,000; and must be used to fund crime prevention programs, training and drug interdiction efforts. (17) License & Permit revenue is comprised of liquor licenses, building and other permits. Throughout FY 2020, building permit revenues have dramatically exceeded initial expectations (budgeted amount was $350,000) and are projected to reach an excess of $425,000. Per the City’s past practice, most of this amount will be recognized in the General Fund to cover Building Department personnel and operating costs, with the remaining proceeds recognized in the City-Wide Capital Fund to finance current and future capital improvements. At the culmination of Fiscal Year 2020 – 2,247 permits had been issued and are comprised as follows: 113 commercial; 141 single-family detached homes; 34 single-family attached homes; and 1,959 miscellaneous residential and commercial permits. The total number of permits issued in FY 2020 more than doubled in comparison to the previous fiscal year’s amount of 980. New housing starts remained stable in FY 2020, with a total of 175; but were down in comparison to last year’s total of 222. (18) Fines & Forfeits consist of circuit court, adjudication, offender registration and police tow fines. Due to the nature in which fines and forfeits are generated, this revenue stream was immediately impacted by the COVID-19 pandemic. Kendall County Circuit Court fines are expected to be under budget by at least $10,000 and decline ~8% in comparison to FY 2019. Administrative adjudication fines are tracking around $23,000, which is about 12% less than the prior year. Tow revenues are tracking at about half last year’s amount (~$15,000) due to City code amendments and the pandemic. Tow revenues are anticipated to return to more of a historical range (~$30,000 - $50,000+) in the upcoming fiscal year, as the economy begins to reopen. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 5 General Fund Revenues – continued (19) Charges for Services primarily consist of the refuse charges included on residents’ utility bills and the administrative fees paid to the City from the YBSD and Fox Metro for administering their billing and collection processes. Total garbage surcharge revenues (including late fees) are projected at $1.27 million for FY 2020, which would yield a nominal surplus of about $12,000 when netted against the costs of providing this service (paid out of the PW - Health & Sanitation cost center in the General Fund). Overall refuse surcharge revenue is estimated to increase approximately 5% over last year, due to new residential development and increases to the contractual refuse rate from $16.91 to $17.34 (2.5%) per month for 65- & 95- gallon totes. Expenditures for the refuse subsidy, which reduces senior citizens’ monthly refuse charges by $3.47 ($8.67 for those seniors qualifying for circuit breaker), is estimated to finish around $34,000, and has a little over 500 participants at fiscal year end. The City also offers 33-gallon totes at the reduced rate of $16.76 per month ($13.41 for seniors and $8.38 for seniors qualifying for circuit breaker), in which about 115 residents participate. (20) Investment Earnings is comprised of interest income earned from FDIC insured certificates of deposit (i.e. CD’s), IMET recovery proceeds and having cash on account with First National Bank, Illinois Funds, Associated Bank and Illinois Trust. Interest earnings, generated from CD’s and the other account listed above, are estimated to increase by almost 20% over prior year amounts, due to favorable interest rates for the majority of the fiscal year and more cash being available for investment within the General Fund, as a direct result of increased fund balance. Regarding the ongoing IMET recovery, in November of 2019 the Overall Receiver (i.e. the law firm appointed by the Court who has custody of the assets recovered on behalf of investors stemming from the 2014 First Farmer’s Financial Repo Fraud) disbursed the bulk of its assets ($72.9 million) to the various claimants, including the Illinois Metropolitan Investment Fund (IMET), who’s share was ~$21 million. In turn, the following month IMET disbursed the City’s share of recovered proceeds totaling $133,486; of which $39,952 was directly attributable to the General Fund. The total amount recovered to date is $177,925 (56%), with $53,252 being allocated to the General Fund. Before winding down, the Overall Receiver will make one final distribution of receivership funds to participants over the Summer. As of April 30, 2020, the Overall Receiver had roughly $2.3 million in cash, which will ultimately result in recovery proceeds for the City of approximately of $4,100. (21 & 22) Reimbursements/Miscellaneous Income & Transfers In is comprised of various reimbursements for engineering, legal, liability insurance, etc., as well as rental and other miscellaneous income. Aggregate miscellaneous reimbursements are expected to finish the year around $75,000 and are primarily comprised of quarterly rebates from the cable consortium ($11,647), IPRF safety grant funds ($7,237) and insurance reimbursements ($19,494). The bulk of miscellaneous income (currently projected at ~$18,000 for FY 2020) will consist of credit card rebate proceeds, of which $16,550 will be accrued to the current fiscal year. The Transfer In amount (estimated at ~$31,000 for FY 2020) is composed of building development fees, which are transferred out of the City-Wide Capital Fund in order to reimburse the General Fund for the transfer it made in FY 2014 to close out the (16) Municipal Building Fund in the amount of $571,615. At the end of FY 2020, $143,452 has been reimbursed to the General Fund, leaving a balance of $392,863. (23) Total General Fund Revenues & Transfers are projected (after considering audit accruals) to exceed budgetary amounts in excess of $150,000 (~1%); due predominantly to better than expected building permits, intergovernmental revenues, charges for services revenue and investment earnings. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 6 General Fund Expenditures (cash basis after 12 periods) FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change Total YTD Expenditures $ 15,166,425 $ 16,783,649 90% $ 15,187,386 0% Expenditures by Category 50 Salaries 5,012,703 5,206,755 96% 4,707,608 6% 52 Benefits 3,072,109 3,273,617 94% 2,887,067 6% 54 Contractual Services 4,190,503 5,527,879 80% 4,310,752 -3% 56 Supplies 311,324 464,998 67% 238,731 30% 99 Transfers Out 2,579,785 2,580,400 100% 3,043,228 -15% Expenditures by Department 110 Administration 921,212 964,684 95% 922,490 0% 120 Finance 494,319 533,741 93% 474,577 4% 210 Police 5,583,173 5,935,224 94% 5,258,136 6% 220 Community Development 799,810 933,186 86% 814,863 -2% 410 PW - Streets & Sanitation 1,971,435 2,320,194 85% 1,857,186 6% 640 Administrative Services 5,396,474 6,096,620 89% 5,860,134 -8% (50) Salaries – After twelve periods of activity, overall salary line items finished at 96% of budget, as most functional departments within the General Fund came in under their respective appropriations. Once audit accruals have been applied, aggregate Police Department salaries will finish ~$60,000 over budget, due to a retirement payout. Administration Services will be over as well, by about $5,100, due to overtime generated from special details in the Police Department (this is offset in full on the revenue side). Total General Fund salary expenditures should finish FY 2020 at ~$5.21 million, which is only nominally over budget by about $3,000. At the end of April 2020, salaries accounted for approximately 33% of total General Fund expenditures. (52) Benefits – Aggregate expenditures for benefits (which include individual departmental line items for group life, health, dental and vision – as well as unemployment and liability expenditures in the Administrative Services cost center) are expected to finish under budget (~94%) across all departments in FY 2020. The overage on budgeted salaries for Police, will be more than offset by the budgeted savings in benefit related expenditures. The Police Department should finish approximately $135,000 under budget in the benefit expenditure category, due to the aforementioned retirement, several current employees choosing to opt-out of the City’s health insurance program and lower than expected utilization rates regarding the City’s Health Reimbursement Account (HRA). To date, benefits account for 20% of total General Fund expenditures. (54) Contractual Services – At first glance it appears that the General Fund is considerably below budgeted amounts for this cost category, tracking at only 80% at the end of April; however, there are two material expenditures that still need to be accounted for as part of the audit accrual process. The first of these costs is for refuse service for the months of March and April, which totaled approximately $220,000. The other significant expenditure will be the sales tax rebate amount covering the last four months of the fiscal year (January thru April). These amounts, which were paid out in June, increased total sales tax rebates for FY 2020 to ~$872,000, which is $31,000 under budget. Once these, and other audit related expenditures are recorded, total General Fund contractual services are projected to finish around $4.84 million (~92% of budget), resulting in significant budgetary savings of approximately $430,000. Much of these projected budgetary savings are derived from QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 7 General Fund Expenditures – continued outsourced inspection fees, which is expected to be under budget by ~$86,000, in Community Development; and several line items within the Administrative Services cost center including: information technology (under budget by ~$32,000), legal services (under budget by ~$57,000) and engineering services (under budget by ~$92,000). Contractual services accounted for 28% of total appropriations in the General Fund at the end of April 2020. (56) Supplies & (99) Transfers Out – It appears that most operational departments will finish well below budgeted amounts in the supply expenditure category once all audit related accruals have been accounted for in the current fiscal year. The most recent projections for the General Fund supply expenditure category are at approximately $343,000, which is ~$110,000 under budgeted amounts. The Public Works – Street Department will account for the vast majority of the budgetary savings (~$95,000), due to the MFT Fund budget being amended during the course of FY 2020 to help offset an unexpected increase in bulk rock salt prices. The General Fund makes several monthly (99) Transfers Out (i.e. other financing uses) to various City Funds for the following reasons: (42) Debt Service Fund – to pay the 2014B annual debt service amounts, which mature in FY 2023; (52) Sewer Fund – transfer a portion of non-home rule sales tax proceeds to pay debt service amounts on the 2011 refunding bonds; (79) Parks & Recreation Fund – annual transfer to subsidize that Fund’s operations; and (23) City-Wide Capital – to fund the demolition and subsequent reconstruction of a materials storage shed. The transfer to the (82) Library Operations Fund is for reimbursement of liability and unemployment insurance, which is reimbursed to the Library as those expenditures are incurred. At the end of April 2020, supplies and transfers out accounted for 2% and 17%, respectively, of total General Fund expenditures. General Fund – Fund Balance Management is currently estimating the General Fund (once all revenue and expenditure accruals have been accounted for) to finish the year with a surplus of approximately $630,000, which is ~$950,000 better than the original budget deficit amount of $314,000. This estimated surplus would result in an ending fund balance in excess of $7.5 million, which equates to a fund balance percentage of ~47% (fund balance divided by total expenditures & transfers out); which is equivalent to a five to six- month reserve. Total revenues and transfers in are estimated to finish around $16.61 million, which is ~$150,000 better than originally budgeted; whereas total expenditures are currently projected to finish under budget by ~$800,000, totaling $15.98 million. All departments within the General Fund are expected to finish below budgeted amounts. Cash and investments in the General Fund as of April 30, 2020 totaled $6.74 million and $495,769, respectively. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 8 General Fund – Fund Balance - continued As illustrated above, fund balance in the General Fund declined percipitously in FY 2008 and FY 2009, as building activity in the City began to slow significantly due to the recession. Fund balance reached its lowest point in FY 2010 due to a one-time bad debt write off of approximately $1 million, before rebounding in Fiscal Years 2011 thru 2013; due to staff and other budgetary reductions, as well as the implementation of non-home rule sales tax. Fund balance declined by $363,000 in FY 2014, due to interfund transfers closing out the (16) Municipal Building & (80) Recreation Center Funds. Fund balance continued to increase over the next two fiscal years, returning to its pre-recessionary high of over $5.5 million at the conclusion of FY 2016. Since FY 2016, fund balance has continued to rise by an average of 6.5% per annum, reaching $6.88 million at the end of FY 2019. As mentioned on the previous page, current projections for the General Fund show a budget surplus of ~$630,000, which would yield a resulting fund balance of $7.51 million. Nevertheless, it should be noted that when netted against the three TIF Funds (which are currently estimated to finish FY 2020 with a combined negative fund balance of $2.44 million), net fund balance for the General Fund is reduced to ~$5.07 million, which equates to a 32% fund balance percentage (roughly 4 months of reserve). (500,000) 500,000 1,500,000 2,500,000 3,500,000 4,500,000 5,500,000 6,500,000 7,500,000 8,500,000 FYE 2006 FYE 2007 FYE 2008 FYE 2009 FYE 2010 FYE 2011 FYE 2012 FYE 2013 FYE 2014 FYE 2015 FYE 2016 FYE 2017 FYE 2018 FYE 2019 FYE 2020 Fund Balance History -General Fund QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 9 Water Fund Revenues (cash basis after 12 periods) Revenue Source FY 2020 Actual YTD FY 2020 Budget % of Budget FYE 2019 Actual YTD % Change 24 Charges for Service $ 4,415,135 $ 4,401,300 100% $ 4,515,184 -2% 25 BUILD Program - - 0% 27,465 -100% 26 Investment Earnings 27,874 23,851 117% 19,100 46% 27 Reimb/Misc/Transfers 283,292 274,780 103% 219,029 29% 28 Total Revenues $ 4,726,301 $ 4,699,931 101% $ 4,780,778 -1% (24) Charges for Service primarily consist of water sales, infrastructure and connection fees, which currently account for 94% of total Water Fund revenues. The overall volume of water billed in FY 2020 is down about 5% in comparison to the previous fiscal year, most notably in the summer months of June through September. As a result, water sales are projected to finish the year a little over $3.04 million (after accounting for audit accruals), which is $190,000 below the budgeted amount of $3.23 million. On a positive note, water infrastructure, meter and connection fees are currently estimated to exceed budgetary amounts by a total of approximately $194,000; as building activity in Yorkville remained stable throughout the current fiscal year. (26) Investment Earnings consist of interest income earned from having cash on account with Associated and First National Banks, and IMET recovery proceeds which totaled $6,693 in the current fiscal year. Bank generated interest earnings are targeted to finish around $21,000, which is in-line with budgeted amounts. (27) Reimb/Misc/Transfers are made up of reimbursements, rental income, and interfund transfers. Rental income was enhanced in the current fiscal year as a result of the City entering into a second cell tower lease agreement with Verizon in late FY 2019. The new cell tower, located at 610 Tower Lane, generated an additional $34,800, which will result in annual rental income exceeding $100,000 for the first time in FY 2020 (after accounting for audit accruals). The “transfers in” from the Sewer and City-Wide Capital Funds will total around $180,000 and pay for a portion of the annual debt service on the 2014B (which refunded the 2005C bonds) and 2015A (used to finance water improvements in Countryside subdivision) bonds, respectively. Water Fund Expenses (cash basis after 12 periods) FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change Total YTD Expenditures $ 4,824,877 $ 5,779,725 83% $ 3,753,546 29% Expenses by Category 50 Salaries 397,074 519,935 76% 393,134 1% 52 Benefits 193,548 263,064 74% 202,029 -4% 54 Contractual Services 785,750 813,799 97% 738,644 6% 56 Supplies 364,057 393,281 93% 317,866 15% 60 Capital Outlay 722,950 1,428,146 51% 569,029 27% 77-94 Debt Service 2,361,500 2,361,500 100% 1,532,844 54% As shown above, the (50) Salary and (52) Benefit cost categories are expected to finish below budgeted amounts in the current fiscal year, due to water department vacancies (that were later filled) and the decision not to hire a water & sewer QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 10 Water Fund Expenses - continued superintendent, as originally conceived in the FY 2020 budget. After audit accruals have been applied, salary and benefit amounts are estimated to be approximately $180,000 below budgeted amounts. (54) Contractual Services are projected to exceed budgeted amounts by approximately $40,000; as a temporary consultant (paid out of professional services) was needed to fulfil the operational duties of a certified water operator for a portion of the fiscal year, and due to unanticipated costs relating to the maintenance of the City’s various water treatment plants. Total (60) Capital Outlay expenses are expected to finish significantly below budget (~60%), as the Well #7 rehabilitation and standby generator projects (the Well #7 standby generator has since been moved to Beaver Street) were deferred to the subsequent fiscal year. In addition, IDOT’s Route 71 and US Route 34 west watermain replacement projects are expected to come in under budget as well, due to timing issues with the State. Capital projects that were substantially completed as of April 30th includes replacement of the East Orange Street watermain and design engineering work related to the Elizabeth Street watermain. Presently, the Water Fund pays (77-94) Debt Service on four issuances: the 2015A Bond (matures FY 2035); the 2016 Refunding Bond (matures FY 2023); the 2014C Refunding Bond (matures FY 2025); and an IEPA Loan (matures FY 2027). Water Fund – Fund Balance Equivalent Once all audit accruals have been booked, the Water Fund is projected to finish the year with a deficit of ~$290,000, which is approximatley $790,000 better than originally budgeted. Currently the Fiscal Year 2020 ending fund balance equivalent is predicted to be around $3.24 million, which is roughly 64% of total expenses & transfers out. Equivalency percentages in the Water Fund are expected to return to more normal levels (30%-40%) in the upcoming fiscal year, as the capital projects mentioned above progress towards completion. Cash balances in the Water Fund as of April 30, 2020 totaled $2.505 million. Sewer Fund Revenues (cash basis after 12 periods) Revenue Source FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change 29 Charges for Service $ 1,601,721 $ 1,567,500 102% $ 1,530,862 5% 30 BUILD Program - - 0% 18,000 -100% 31 Investment Earnings 38,751 7,149 542% 9,679 300% 32 Reimb/Misc/Transfers 579,410 575,030 101% 858,048 -32% 33 Total Revenues $ 2,219,882 $ 2,149,679 103% $ 2,416,589 -8% (29) Charges for Services account for 73% of total Fund revenues, consisting primarily of sewer maintenance and infrastructure fees. At the end of FY 2020, both maintenance and infrastructure fees are expected to exceed budgeted amounts, for a combined surplus of ~$37,000. Aggregate sewer connection fees are projected to finish slightly below budgeted amounts by ~$4,600 but will exceed prior year amounts by over $25,000. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 11 Sewer Fund Revenues - continued (31) Investment Earnings consist of interest income earned from having cash on account with Associated and First National Banks, and IMET recovery proceeds which totaled $31,459 in the current fiscal year. Bank generated interest earnings are targeted to finish around $15,000, which is in-line with budget targets. (32) Reimbursements/Miscellaneous/Transfers In primarily consists of an interfund transfer from the General Fund comprised on non-home rule sales tax proceeds, for the purposes of paying a portion of the debt service on the 2011 Refunding Bonds. Sewer Fund Expenses (cash basis after 12 periods) FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change Total YTD Expenditures $ 2,046,986 $ 2,546,355 80% $ 2,702,138 -24% Expenses by Category 50 Salaries 197,946 270,946 73% 196,299 1% 52 Benefits 118,820 164,060 72% 96,424 23% 54 Contractual Services 126,001 240,935 52% 137,240 -8% 56 Supplies 45,754 62,650 73% 55,618 -18% 60 Capital Outlay 132,283 350,861 38% 222,679 -41% 75 Developer Commitments - 30,721 0% 35,938 0% 84-96 Debt Service 1,352,307 1,352,307 100% 1,880,265 0% 99 Transfer Out 73,875 73,875 100% 77,675 -5% Similar to the Water Fund, the (50) Salaries and (52) Benefits cost categories in the Sewer Fund are expected to finish below budgeted amounts in the current fiscal year by approximately $110,000, due to partial year vacancies and the decision not to hire a water & sewer superintendent. (54) Contractual Services should finish ~ $100,000 under budget, as the Countryside and Blackberry lift station projects were deferred to the subsequent fiscal year. After accounting for audit accruals, (60) Capital Outlay for the Sewer Fund is expected to finish considerably below budget (~47%), as most construction costs related to IDOT’s Route 71 Sanitary Sewer Replacement Project were deferred into the ensuing fiscal year. The Sewer Fund’s 2019 Road to Better Roads Program focused on sanitary improvements on Church Street, which were substantially complete at the end of the fiscal year. The (75) Developer Commitment cost center represents the annual payment to Lennar Chicago, pursuant to the reimbursement agreement entered into in December 2002. This agreement expired in the current fiscal year, and a final payment of $30,948 was paid out in May (will be accrued back to FY 2020). Currently, the Sewer Fund pays (84-96) Debt Service on two issuances: the 2003 IRBB Debt Certificates (matures FY 2023); and the 2011 Refunding Bond (matures FY 2026). The IEPA Loan matured in the current fiscal year – final debt service amounts totaled $53,525. The (99) Transfer Out represents one half of the annual debt service payment on the 2014C (refunded 2005C) bonds in the Water Fund, as a portion of that bond’s initial proceeds were used for sewer infrastructure improvements. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 12 Sewer Fund – Fund Balance Equivalent The Sewer Fund is expected to finish the year with a surplus of ~ $62,000, due to projected expenses coming in better than initially budgeted. Once all audit accruals have been booked, the Sewer Fund will expected to exceed its original budget deficit of $396,676 by approximately $460,000. Fund Balance Equivalancey for the Sewer Fund is currently estimated to be ~$1.17 million at the end of FY 2020, which equates to around 54% of total expenses (including tranfers out). Cash amounts in the Sewer Fund as of April 30, 2020 totaled $1.04 million. Parks & Recreation Fund Revenues (cash basis after 12 periods) Revenue Source FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change 34 Charges for Service 608,408 632,000 96% 582,920 4% 35 Investment Earnings 1,333 1,500 89% 1,534 -13% 36 Reimb/Misc/Transfers 1,646,548 1,611,488 102% 1,503,839 9% 37 Total Revenues $ 2,256,289 $ 2,244,988 101% $ 2,088,293 8% To date, the Parks & Recreation Fund has been most negatively impacted by the pandemic, due to the very social nature of most recreational revenue generating activities. Aggregate (34) Charges for Service are a bit skewed when looking at them from the cash basis as of April 30th, as they do not account for the various refunds issued for recreational activities in the new fiscal year due to COVID-19. To date, refunds and household credits issued in FY 2021, but attributable to FY 2020, total ~$80,000. Once these figures are adjusted as part of the audit accrual process, charges for service revenues (includes special events, athletics & fitness & child development) are currently projected to finish FY 2020 at approximately $100,000 under budget. Proceeds from Hometown Days, which is included in the (37) Reimb/Misc/Transfers revenue center, increased by 5% in comparison with the previous fiscal year (the festival essentially broke-even in the current fiscal year, generating ~$124,000 in both revenues and expenditures). Total revenues for the Parks & Recreation Fund are expected to come in around $2.1 million, which is ~$130,000 below budget. QUARTERLY BUDGET REVIEW FISCAL YEAR 2020 United City of Yorkville – 4th quarter ended April 30, 2020 13 Parks & Recreation Fund Expenditures (cash basis after 12 periods) FY 2020 Actual YTD FY 2020 Budget % of Budget FY 2019 Actual YTD % Change Total YTD Expenditures $ 2,168,696 $ 2,349,081 92% $ 2,035,620 7% Expenditures by Category 50 Salaries 1,217,194 1,287,858 95% 962,216 26% 52 Benefits 462,405 484,055 96% 392,316 18% 54 Contractual Services 187,310 187,538 100% 307,650 -39% 56 Supplies 153,307 190,630 80% 262,452 -42% 56 Hometown Days 148,481 199,000 75% 110,986 34% Expenditures by Department 790 Parks 1,070,083 1,151,262 93% 1,057,416 1% 795 Recreation 1,098,613 1,197,819 92% 978,204 12% As shown on the table above, all Parks & Recreation Fund cost categories are anticipated to remain under budgeted amounts, even after the application of audit accruals. Total expenditures for the Parks Department is currently estimated around $1.09 million, which is ~$60,000 under budget. Aggregate Recreation Department expenditures are projected at $1.13 million, which is ~$70,000 under budget. Assuming these projections hold, aggregate Fund expenditures would total $2.22 million, which is ~$130,000 under the budgeted amount of $2.35 million. Parks & Recreation Fund – Fund Balance Despite the decline in Recreation revenues brought on by the pandemic, the Fund is still anticipated to finish right around its budgeted deficit amount of $104,000. Ending fund balance for the year is projected to be ~$350,000, which is equal to about 16% of total expenditures. This will be the last fiscal year in which the Parks & Recreation Fund will maintain a sizeable fund balance. Starting in FY 2021, the General Fund operational transfer will be adjusted accordingly to ensure that the Parks & Recreation Fund budget maintains a break-even position (i.e. zero fund balance). Cash on hand in the Parks & Recreation Fund as of April 30, 2020 totaled $634,613. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration Committee #4 Tracking Number ADM 2020-51 Code Amendment Title 1 Chapter 7 Section 3 (Phase 2) City Council – July 28, 2020 ADM 07-15-20 Moved forward to City Council agenda. ADM 2020-51 Majority Approval See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Approval of an Ordinance to Amend the City Code, Title 1, Chapter 7, Subsection 3: Contracts and Purchases, to address changes to the code regarding the procurement process. Background This item was last discussed by the City Council on May 26, 2020, when the City Council authorized the approval for the addition of the surplus and cooperative purchasing sections, as well as the removal of the business registration section. During this meeting, Purchasing Manager Parker explained that she was reviewing the remaining code for accuracy against current state code and city internal procedures. Over the last several months, staff, working closely with the Village Attorney, has researched, drafted, and reviewed proposed changes to the code. The intent with the revised code is to maintain an open, fair, and transparent procurement process. Administrative processes will be outlined in a Procurement Policies and Procedures Manual that will be more comprehensive and will be updated regularly to meet changing processes and needs. The Procurement Policies and Procedures Manual is scheduled to be presented to the Administration Committee later this summer. The following summarizes changes recommended to the City Code:  Procurement deals with the sourcing activities, negotiation, and strategic selection of goods and services that are usually of importance to an organization. Purchasing is the process of how goods and services are ordered. Therefore, the code and section title has been changed to reflect procurement, not purchasing.  Removed repetitive language that can be found in the Illinois Municipal Code.  Updated titles to be uniform with the entire code.  Removed procedural language that can be found in the Procurement Policies and Procedures Manual. Memorandum To: Administrative Committee From: Carri Parker, Purchasing Manager CC: Bart Olson, City Administrator Date: July 15, 2020 Subject: City Code Amendment to Title 1, Chapter 7, Subsection 3: Contracts and Purchases 2 | Page Code Changes The previous code incorporated internal processes based on expenditures over $25,000. The proposed changes incorporate processes that potential vendors will need to be aware of before doing business with the city. The changes include purchasing threshold processes, defining and clarifying the bidding process, implementing an electronic process based on the recent COVID-19 pandemic event, adding language for bid cancellations, establishing bonding requirements, adding changes orders, ineligible vendor requirements, bid protests, and adding language to abide by state statue if it defers from city code. The additional changes in the code align with Oswego’s code for consistency in the Purchasing Manager position. The red-lined version is attached for your review. A summary of those changes are listed as follows: 3 | Page 1. PROPOSED CHANGE Current Language Removal: 1-7-3: Contracts and Purchases: A. Definitions: The expression "lowest responsible bidder", as used in this section and in the City's bidding documents, shall be deemed to mean the lowest bidder whose offer best represents in quality, fitness and capacity the requirements of the proposed work or usage. Proposed Language Addition:  Added this subsection to provide information of the purpose of the procurement function. 1-7-3 (A): Procurement Objectives: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the city. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the city. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the city to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). 4 | Page 2. PROPOSED CHANGE Current Language Removal: 1-7-3 (B): Bids For All Contracts For Services Of Materials Over Twenty-Five Thousand Dollars to Purchasing Requirements: 1. Advertising For Bids: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts in excess of twenty five thousand dollars ($25,000.00) made by or on behalf of the City shall be let to the lowest responsible bidder following notice as required in the following subsections: a. Notice shall be published in a newspaper of general circulation throughout the City at least once which publication shall be at least fifteen (15) days prior to the time designated for opening bids. The notice shall include a general description of the article or service desired, shall state the time, date and place of bid opening, and shall designate where bidding documents may be obtained. b. All purchases or contracts to be let shall be noticed by posting on the public bulletin board in the City Hall. Proposed Language Addition:  Changed the section title from Bids For All Contracts For Services Of Materials Over Twenty-Five Thousand Dollars to Purchasing Requirements, and these requirements are not just for Invitation to Bids, this also includes the addition of the processes for Request for Proposals, Request for Qualifications and Informal Purchasing (smaller purchases). 1-7-3 (B): Purchasing Requirements: 1. Competitive Bidding - (Invitation to Bid [ITB]) – The Invitation for Bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty-five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in-person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An Invitation To Bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this code. 5 | Page (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, city website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the city council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall a contract or any part thereof be assigned or sublet to a bidder who had been declared not to be a responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive Proposals (Request for Qualification [RFQ]/Request for Proposal [RFP]) – The Request for Qualifications (RFQ) method can be used as a pre-qualification stage of the procurement process. Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move on in the selection process that will include submitting a cost proposal. The Request for Proposal(RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two-stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. a. Requests for Proposals shall be considered when determining the following through a Qualifications Based Selection (QBS) process: (1) Whether the contract needs to be other than a fixed-price type; (2) Whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (3) Whether the award may need to be based upon a comparative evaluation as stated in the Request for Proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the city. Quality factors include technical and performance capability and the content of the technical proposal; and (4) Whether the primary consideration in determining award may not be price. 6 | Page b. Request for Proposals shall be prepared in accordance with the bid requirements listed in the above subsections 1-7-3(B)(1)(a)1 – 6, and shall also include: (1) A statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for the contract award, but that proposals may be accepted without such discussions; (2) A statement of when and how price should be submitted; and (3) A listing of the criteria by which a proper shall be selected and recommended to the city council may also be included. 3. Informal Purchasing - (Agreements/Contracts/Quotes) – Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The city's informal bidding threshold is five thousand dollars ($5,000.00) to twenty-five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the Department Head's permission. It is assumed that staff is using their best judgment when making these purchases about quality and price. Purchases of goods or services in excess of $25,000.00 require a formal competitive bidding process. 7 | Page 3. PROPOSED CHANGE Proposed Language Addition  Added this section to allow the competitive bidding process to be held electronically. 1-7-3 (C): Electronic Bid Process: Electronic Transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic Posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the city for this purpose. 3. Electronic Bid Openings: The city may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic Records: In accordance with the Illinois Electronic Commerce Security Act, 5 Illinois Compiled Statutes 175/1-101 et seq., whenever this Article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. 8 | Page 4. PROPOSED CHANGE Current Language Removal: 1-7-3 (B)(2): Bidding Procedures: 1. Bidder's Security: All bids must be sealed and, in the case of contracts for construction of Municipal buildings or facilities or for labor, shall be accompanied by security, either cash, cashier's check, certified check or surety bond, in a sum equal to ten percent (10%) of the total aggregate of the bid. The successful bidder shall forfeit his bid security upon such bidder's failure or refusal to execute the contract within the time designated in the bid documents. The City Council, in such event, may award the contract to the new lowest responsible bidder. 2. Other Bond Requirements: A faithful performance bond, labor and material bond and other bonds may be required by the City Council in amounts reasonably necessary to protect the City's interests in obtaining the services or work involved. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids. 3. Bid Opening Procedures: All bids shall be submitted to the City Clerk, who shall safeguard them in a sealed condition until the time noticed for public bid opening. At the time and place stated in the public notices, the City Clerk or designee shall publicly open all bids. The tabulation of all bids or copies of bids received shall be available for public inspection in the Clerk's Office for a period of not less than thirteen (13) days after the bid opening. 4. Award Of Contracts i. Lowest Responsible Bidder: The City Council may make an award of contract to the lowest responsible bidder. If considered to be in the best interest of the City, selected portions of the lowest responsible bid may be accepted and award made accordingly. In the alternative, the City Council may either reject all bids and readvertise or authorize the City itself to perform the work and directly acquire the items desired in accordance with the immediately following provision. ii. Direct Method: After bids are rejected or if no bids are received, the City Council, by resolution and act of majority vote of the Council, including the Mayor, may authorize the work done by City personnel and equipment or may authorize the purchase of the material and equipment for services involved on the open market without complying with the requirements of this section, provided that the City Council reserves competent information or data that the City itself is capable of completing the project involved in a more satisfactory or economical manner or that the materials, equipment or services may be purchased more economically on the open market. 5. Tie Bids: If two (2) or more bids are received which are in all respects equal, the contract shall be awarded to the bidder maintaining a place of business in the City. However, if all or none of said bidders maintain a place of business in the City, then the contract shall be awarded by drawing lots. 9 | Page 5. PROPOSED CHANGE Proposed Language Addition  Moved this language into its subsection for increased public transparency.  This section provides information on the City’s bonding requirements related to competitive bidding. 1-7-3 (D): Bonding Requirements: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 4. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the city if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 5. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the city must be executed by a Surety Company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the city in an amount equal to 110% of the contract price specified. The surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within 14 days after notification of the award, then the bid guarantee shall be retained by the city as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the city will sustain due to the bidder's failure to furnish the bonds. 10 | Page 6. PROPOSED CHANGE Current Language Removal: 1-7-3 (B)(3): Exemptions From Bidding Requirements: a. Notwithstanding any provisions of this section to the contrary, the competitive bidding procedures and requirements may be dispensed within any of the following instances: i. When a commodity being purchased is standardized in a manner to be compatible with equipment or articles in existing City use and in order to obtain more function or economic use from such existing equipment or articles, together with such commodity. ii. When in public session, the City Council has received competent information, data and sworn testimony supporting the facts that the product or service desired is provided only by one person or firm. iii. The City Council may authorize the purchase of materials, supplies, equipment and services or may order work performed by the City upon a finding of support by competent information or data that such purchase or work is urgent and immediately necessary for the preservation of life, health and property. The term "urgent and immediately" as used herein shall be deemed to mean threatening to happen at once, such as an impending danger or calamity. iv. When an agreement involves acquisition of services, equipment or any agreement entered into with another governmental entity. v. The City may award a renewal or extension of an existing contract or agreement with any supplier or vendor of services, equipment, materials or work performed by or on behalf of the City in the event that the City is satisfied with the past performance of the entity providing said service, equipment or work. In the event the City Council wishes to make a renewal or extension of an existing agreement with the City, no competitive bidding shall be required by the City Council by a vote of the majority of the Aldermen then holding office. Nothing contained herein shall be interpreted to restrict the power of the City to amend the terms of any existing agreement upon renewal or extension thereof so long as the City Council passes a resolution approving the terms of any amendment or modification of an existing agreement. The City may award any contract or approve any purchase of materials without advertising for bids if authorized by two-thirds (2/3) of the Aldermen then holding office. 11 | Page Proposed Language Addition  Added additional information about sole source purchases  Reworded the type of specialty contracts that can be exempt  Added purchases for IT, copies, and used items.  Removed requirement to waive competitive bidding for any purchases.  Retained City Council must approve such a purchase by a 2/3rds vote. 1-7-3 (E): Bid Exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3(B): a. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. b. All purchases of whatever nature, for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, wherein the city council, by a two-thirds majority affirmative vote of the members of the city council then holding office, waive the requirement of open and competitive bidding, except in such instances where open and competitive bidding are required by the provisions of subsection 8-9-1 of the Illinois Municipal Code. c. Any purchases may be exempt from the purchasing requirements in subsubsection 1- 7-3(B) if a two-thirds (2/3) vote of the city council, then holding office is acquired. 7. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection explains when the City can cancel a bid and they type of notification required. 1-7-3 (F): Bidding Cancellation: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the city. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the city shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the city. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. 12 | Page 8. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection provides information on when a change order is eligible and authorized. 1-7-3 (I): Change Orders: 1. After a contract is awarded pursuant to the purchasing requirements in subsection 1- 7-3(B), additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. 2. All change orders are required to be approved by the city council should the original contract amount be exceeded by $10,000. 9. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection provides information on the amount authorized to staff by the City Council for purchases of goods and services. 1-7-3 (J): Spending Limits: Department heads of the city, or their assignees, in the performance of their respective duties on behalf of the city, shall be empowered to authorize the ordering or purchase of budgeted materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. The department head is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. 10. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection provides City Council authorization for staff to sign contracts within a designated cost threshold. 1-7-3 (K): Signing of Contracts: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than $25,000.00. 2. If the contract is $25,000.00 or more, then the mayor or his or her designee must sign the  contract with the approval of the city council.  13 | Page 11. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection provides the City’s procedure to contractors on the debarment process for vendors. 1-7-3 (L): Ineligible Contractors or Vendors: 1. The city council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a city ordinance or city contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; (2) A history of failure to perform one or more contracts or subcontracts; (3) A history of unsatisfactory performance of one or more contracts or subcontracts; or (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for city or any government work or in the performance of any such contract for the city or a government agency, or application for any permit or license. d. Refusal to cooperate with reasonable requests of city inspectors, representatives, or other appropriate city personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that city personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule; 14 | Page f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the city, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the city after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the city pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three (3) year period. 2. Effect of Debarment: a. Notwithstanding the debarment of a contractor, the city may continue contracts or subcontracts in existence at the time the contractor was debarred unless the mayor directs otherwise. b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on city contracts. The city shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the city council's decision. (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona-fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the city council, to remove the conditions giving rise to the conduct that led to the ineligibility. 15 | Page 3. Penalties: a. Any vendor obtaining services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one or more of the following: (1) Immediate termination of all city contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any city employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. 16 | Page 12. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  This subsection provides contractors information on how to protest a bid, should they not agree with the award authorized by the City Council. 1-7-3 (M): Bid Protests: 1. Right to Protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract Claims: All claims by a contractor against the city relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. 3. Authority To Resolve Protests And Contract Claims: a. Protests: The City Administrator shall have the authority consistent with this code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract Claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to Subsection 1-7- 3(I) of this code. 4. Decision: If a protest brought pursuant to this Section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or otherwise furnished immediately to the protestant or claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of Decision: A decision under this Section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of The City Administrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. 17 | Page 13. PROPOSED CHANGE Proposed Language Addition  Added this section for increased transparency.  Should the State change its procurement code, the City can abide by state law before updating its municipal code. 1-7-3 (N): Inconsistent State Law: If any provision of this subsection shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control. Recommendation Staff recommends the City Council approve the attached ordinance authorizing the proposed changes to the City Code, Title 1, Chapter 7, Subsection 3: Contracts and Purchases. Attachments  Ordinance  Exhibit A – Amended City Code Title 1 Chapter 7 Section 3: Contracts and Purchases – Red-lined Version Ordinance No. 2020-____ Page 1 Ordinance No. 2020-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE CITY CODE, TITLE 1, CHAPTER 7, SECTION 3: CONTRACTS AND PURCHASES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Title 1, Chapter 7, Section 1-7-3 of the Yorkville City Code, establishes procedures for all purchases and contracts to be accepted by the City; and, WHEREAS, the Mayor and the City Council (the “Corporate Authorities”) have reviewed the procedures for contracts and purchases and have determined that it is in the best interest of the City and its residents to amend Title 1, Chapter 7, Section 1-7-3 of the Yorkville City Code to provide for procurement of all goods and services required by the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Section 1-7-3 of the Yorkville City Code, be and is hereby deleted in its entirety and the following added instead: “1-7-3: PROCUREMENT: A. PROCUREMENT OBJECTIVES: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the city. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the city. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. Ordinance No. 2020-____ Page 2 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the city to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). B. PURCHASING REQUIREMENTS: 1. Competitive Bidding - (Invitation to Bid [ITB]) – The Invitation for Bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty-five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in-person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An Invitation To Bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this code. (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, city website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the city council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall Ordinance No. 2020-____ Page 3 a contract or any part thereof be assigned or sublet to a bidder who had been declared not to be a responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive Proposals (Request for Qualification [RFQ]/Request for Proposal [RFP]) – The Request for Qualifications (RFQ) method can be used as a pre-qualification stage of the procurement process. Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move on in the selection process that will include submitting a cost proposal. The Request for Proposal(RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two-stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. a. Requests for Proposals shall be considered when determining the following through a Qualifications Based Selection (QBS) process: (1) Whether the contract needs to be other than a fixed-price type; (2) Whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (3) Whether the award may need to be based upon a comparative evaluation as stated in the Request for Proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the city. Quality factors include technical and performance capability and the content of the technical proposal; and (4) Whether the primary consideration in determining award may not be price. b. Request for Proposals shall be prepared in accordance with the bid requirements listed in the above subsections 1-7-3(B)(1)(a)1 – 6, and shall also include: (1) A statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for the contract award, but that proposals may be accepted without such discussions; (2) A statement of when and how price should be submitted; and (3) A listing of the criteria by which a proper shall be selected and recommended to the city council may also be included. 3. Informal Purchasing - (Agreements/Contracts/Quotes) – Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The city's informal bidding threshold is five thousand dollars ($5,000.00) to twenty-five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the Department Head's permission. It is assumed that staff is using their best Ordinance No. 2020-____ Page 4 judgment when making these purchases about quality and price. Purchases of goods or services in excess of $25,000.00 require a formal competitive bidding process. C. ELECTRONIC BID PROCESS: Electronic Transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic Posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the city for this purpose. 3. Electronic Bid Openings: The city may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic Records: In accordance with the Illinois Electronic Commerce Security Act, 5 Illinois Compiled Statutes 175/1-101 et seq., whenever this Article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. D. BONDING REQUIREMENTS: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 1. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the city if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 2. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the city must be executed by a Surety Company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the city in an amount equal to 110% of the contract price specified. The Ordinance No. 2020-____ Page 5 surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within 14 days after notification of the award, then the bid guarantee shall be retained by the city as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the city will sustain due to the bidder's failure to furnish the bonds. E. BID EXEMPTIONS: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3(B): a. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. b. All purchases of whatever nature, for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, wherein the city council, by a two-thirds majority affirmative vote of the members of the city council then holding office, waive the requirement of open and competitive bidding, except in such instances where open and competitive bidding are required by the provisions of subsection 8-9-1 of the Illinois Municipal Code. c. Any purchases may be exempt from the purchasing requirements in subsubsection 1-7- 3(B) if a two-thirds (2/3) vote of the city council, then holding office is acquired. F. BIDDING CANCELLATION: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the city. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the city shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the city. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. G. COOPERATIVE PROCUREMENT: Ordinance No. 2020-____ Page 6 1. Authority: When deemed in the best interest of the city by the City Administrator, supplies, services, or construction may be procured pursuant to a cooperative purchasing agreement in accordance with the Governmental Joint Purchasing Act, 30 Illinois Compiled Statutes 525/1 et seq., as amended. 2. Cooperative Purchasing: The city may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies, services, or construction with one or more governmental units in accordance with a formal agreement entered into by the participants. Such cooperative purchasing may include but is not limited to, joint or multi-party contracts between public procurement units and open-ended public procurement unit contracts that are made available to other governmental units. 3. Competition: All cooperative purchasing conducted under this subsection shall be through contracts awarded through full and open competition, including the use of source selection methods substantially equivalent to those specified in Subsection 1-7-3(B) of this Code. H. SURPLUS PROPERTY: 1. Real Property: The city has either (1) adopted an ordinance to sell surplus real estate pursuant to Section11- 76-4.2 of the Illinois Municipal Code, 65 ILCS 5/1-1-1 et. seq. (the "Illinois Municipal Code") and has received no bid; or, (2) adopted a resolution to sell surplus real estate under Section 11-76-4.1 of the Illinois Municipal Code and has received no acceptable offer within six (6) months after the adoption of the resolution, then that parcel of surplus real estate may be sold in the following manner. If the city has an unemployment rate higher than the national average for at least one (1) month during the six (6) months preceding an ordinance adopted to sell surplus real estate and the city has not received an acceptable offer within six (6) months of the date of the resolution authorizing the sale, then the City Council may, by resolution, authorize the sale of surplus public real estate in any of the following manners: a. by the staff of the municipality; b. by listing with local licensed real estate agencies; or c. by public auction. The terms of the sale, the compensation of the agent, if any, the time and the place of the auction, if applicable, a legal description of the property and its size, use and zoning shall be included in the resolution. The resolution shall be published once each week for three (3) successive weeks in a daily or weekly newspaper published in the municipality or, if none, in Ordinance No. 2020-____ Page 7 a newspaper published in the county in which the municipality is located. No sale may be conducted until at least thirty (30) days after the first publication. The corporate authorities may accept any offer or bid determined by them to be in the best interest of the municipality by a vote of three-fourths (3/4) of the corporate authorities then holding office. 2. Personal Property: Pursuant to Section 11-76-4 of the Illinois Municipal Code, whenever the city owns any personal property which is no longer necessary or useful to or in the best interests of the city to retain with a residual value of less than $5,000, the City Administrator is authorized to sell or dispose of such property by any method the City Administrator deems to be in the best interests of the city, including not limited to: a. Competitive sealed bidding; b. Donation; c. Recycling Company; d. Public auction; e. Trade-in, when the City Administrator or his or her designee determines the trade-in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or f. Disposal, when the City Administrator or his or her designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. Any personal property which has a residual value in excess of $5,000 shall be sold or disposed of pursuant to any one of the methods set forth above as recommended by the City Administrator and approved by the City Council. The surplus property shall not be made available to any elected or appointed official or employee of the city, unless through a public auction or competitive sealed bidding process. I. CHANGE ORDERS: 1. After a contract is awarded pursuant to the purchasing requirements in subsection 1-7- 3(B), additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. 2. All change orders are required to be approved by the city council should the original contract amount be exceeded by $25,000 or increase the total contract amount to exceed $25,000. J. SPENDING LIMITS: Department heads of the city, or their assignees, in the performance of their respective duties on behalf of the city, shall be empowered to authorize the ordering or purchase of budgeted Ordinance No. 2020-____ Page 8 materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. The department head is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. K. SIGNING OF CONTRACTS: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than $25,000.00. 2. If the contract is $25,000.00 or more, then the mayor or his or her designee must sign the contract with the approval of the city council. L. INELIGIBLE CONTRACTORS OR VENDORS: 1. The city council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a city ordinance or city contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; (2) A history of failure to perform one or more contracts or subcontracts; (3) A history of unsatisfactory performance of one or more contracts or subcontracts; or (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for city or any government work or in the performance of any such contract for the city or a government agency, or application for any permit or license. Ordinance No. 2020-____ Page 9 d. Refusal to cooperate with reasonable requests of city inspectors, representatives, or other appropriate city personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that city personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule; f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the city, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the city after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the city pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three (3) year period. 2. Effect of Debarment: a. Notwithstanding the debarment of a contractor, the city may continue contracts or subcontracts in existence at the time the contractor was debarred unless the mayor directs otherwise. b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on city contracts. The city shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the city council's decision. Ordinance No. 2020-____ Page 10 (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona-fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the city council, to remove the conditions giving rise to the conduct that led to the ineligibility. 3. Penalties: a. Any vendor obtaining services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one or more of the following: (1) Immediate termination of all city contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any city employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. M. BID PROTESTS: 1. Right to Protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract Claims: All claims by a contractor against the city relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. 3. Authority To Resolve Protests And Contract Claims: a. Protests: The City Administrator shall have the authority consistent with this code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract Claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to Subsection 1-7-3(I) of this code. 4. Decision: If a protest brought pursuant to this Section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or otherwise furnished immediately to the protestant or Ordinance No. 2020-____ Page 11 claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of Decision: A decision under this Section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of The City Administrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. N. INCONSISTENT STATE LAW: If any provision of this subsection shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control.” Section 2. This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ Ordinance No. 2020-____ Page 12 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK EXHIBIT A: CHAPTER 7 MUNICIPAL FINANCES 1-7-1: BUDGET AND BUDGET OFFICER: 1-7-2: TAX LEVY: 1-7-3: CONTRACTS AND PURCHASESPROCUREMENT: 1-7-4: PUBLIC BENEFIT TAX AND FUND: 1-7-5: WATER TOWER CONSTRUCTION ACCOUNT: 1-7-6: WAGE RATES FOR PUBLIC WORKS EMPLOYEES: 1-7-7: DISCLOSURE OF PUBLIC RECORDS; FEES: 1-7-8: DEVELOPMENT FEES FOR EXTENDING MUNICIPAL SERVICES: 1-7-9: ANNEXATION AND ZONING FEES: 1-7-10: DIRECTOR OF FINANCE: 1-7-11: VOLUNTARY PAYMENT: 1-7-3: CONTRACTS AND PURCHASESPROCUREMENT: A. PROCUREMENT Definitions: The expression "lowest responsible bidder", as used in this section and in the City's bidding documents, shall be deemed to mean the lowest bidder whose offer best represents in quality, fitness and capacity the requirements of the proposed work or usage.OBJECTIVES: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the city. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the city. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the city to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). A. Bids For All Contracts For Services Of Materials Over Twenty Five Thousand Dollars: 1. Advertising For Bids: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts in excess of twenty five thousand dollars ($25,000.00) made by or on behalf of the City shall be let to the lowest responsible bidder following notice as required in the following subsections: a. Notice shall be published in a newspaper of general circulation throughout the City at least once which publication shall be at least fifteen (15) days prior to the time designated for opening bids. The notice shall include a general description of the article or service desired, shall state the time, date and place of bid opening, and shall designate where bidding documents may be obtained. b. All purchases or contracts to be let shall be noticed by posting on the public bulletin board in the City Hall. 2. Bidding Procedures: 1. Bidder's Security: All bids must be sealed and, in the case of contracts for construction of Municipal buildings or facilities or for labor, shall be accompanied by security, either cash, cashier's check, certified check or surety bond, in a sum equal to ten percent (10%) of the total aggregate of the bid. The successful bidder shall forfeit his bid security upon such bidder's failure or refusal to execute the contract within the time designated in the bid documents. The City Council, in such event, may award the contract to the new lowest responsible bidder. 2. Other Bond Requirements: A faithful performance bond, labor and material bond and other bonds may be required by the City Council in amounts reasonably necessary to protect the City's interests in obtaining the services or work involved. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids. 3. Bid Opening Procedures: All bids shall be submitted to the City Clerk, who shall safeguard them in a sealed condition until the time noticed for public bid opening. At the time and place stated in the public notices, the City Clerk or designee shall publicly open all bids. The tabulation of all bids or copies of bids received shall be available for public inspection in the Clerk's Office for a period of not less than thirteen (13) days after the bid opening. 4. Award Of Contracts: i. Lowest Responsible Bidder: The City Council may make an award of contract to the lowest responsible bidder. If considered to be in the best interest of the City, selected portions of the lowest responsible bid may be accepted and award made accordingly. In the alternative, the City Council may either reject all bids and readvertise or authorize the City itself to perform the work and directly acquire the items desired in accordance with the immediately following provision. ii. Direct Method: After bids are rejected or if no bids are received, the City Council, by resolution and act of majority vote of the Council, including the Mayor, may authorize the work done by City personnel and equipment or may authorize the purchase of the material and equipment for services involved on the open market without complying with the requirements of this section, provided that the City Council reserves competent information or data that the City itself is capable of completing the project involved in a more satisfactory or economical manner or that the materials, equipment or services may be purchased more economically on the open market. B. Tie Bids: If two (2) or more bids are received which are in all respects equal, the contract shall be awarded to the bidder maintaining a place of business in the City. However, if all or none of said bidders maintain a place of business in the City, then the contract shall be awarded by drawing lots.PURCHASING REQUIREMENTS: 1. Competitive Bidding - (Invitation to Bid [ITB]) – The Invitation for Bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty-five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in-person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An Invitation To Bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this code. (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, city website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the city council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall a contract or any part thereof be assigned or sublet to a bidder who had been declared not to be a responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive Proposals (Request for Qualification [RFQ]/Request for Proposal [RFP]) – The Request for Qualifications (RFQ) method can be used as a pre-qualification stage of the procurement process. Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move on in the selection process that will include submitting a cost proposal. The Request for Proposal(RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two-stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. a. Requests for Proposals shall be considered when determining the following through a Qualifications Based Selection (QBS) process: (1) Whether the contract needs to be other than a fixed-price type; (2) Whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (3) Whether the award may need to be based upon a comparative evaluation as stated in the Request for Proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the city. Quality factors include technical and performance capability and the content of the technical proposal; and (4) Whether the primary consideration in determining award may not be price. b. Request for Proposals shall be prepared in accordance with the bid requirements listed in the above subsections 1-7-3(B)(1)(a)1 – 6, and shall also include: (1) A statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for the contract award, but that proposals may be accepted without such discussions; (2) A statement of when and how price should be submitted; and (3) A listing of the criteria by which a proper shall be selected and recommended to the city council may also be included. 3. Informal Purchasing - (Agreements/Contracts/Quotes) – Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The city's informal bidding threshold is five thousand dollars ($5,000.00) to twenty-five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the Department Head's permission. It is assumed that staff is using their best judgment when making these purchases about quality and price. Purchases of goods or services in excess of $25,000.00 require a formal competitive bidding process. C. ELECTRONIC BID PROCESS: Electronic Transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic Posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the city for this purpose. 3. Electronic Bid Openings: The city may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic Records: In accordance with the Illinois Electronic Commerce Security Act, 5 Illinois Compiled Statutes 175/1-101 et seq., whenever this Article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. D. BONDING REQUIREMENTS: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 1. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the city if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 2. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the city must be executed by a Surety Company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the city in an amount equal to 110% of the contract price specified. The surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within 14 days after notification of the award, then the bid guarantee shall be retained by the city as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the city will sustain due to the bidder's failure to furnish the bonds. 3. Exemptions From Bidding Requirements: a. Notwithstanding any provisions of this section to the contrary, the competitive bidding procedures and requirements may be dispensed within any of the following instances: i. When a commodity being purchased is standardized in a manner to be compatible with equipment or articles in existing City use and in order to obtain more function or economic use from such existing equipment or articles, together with such commodity. ii. When in public session, the City Council has received competent information, data and sworn testimony supporting the facts that the product or service desired is provided only by one person or firm. iii. The City Council may authorize the purchase of materials, supplies, equipment and services or may order work performed by the City upon a finding of support by competent information or data that such purchase or work is urgent and immediately necessary for the preservation of life, health and property. The term "urgent and immediately" as used herein shall be deemed to mean threatening to happen at once, such as an impending danger or calamity. iv. When an agreement involves acquisition of services, equipment or any agreement entered into with another governmental entity. v. The City may award a renewal or extension of an existing contract or agreement with any supplier or vendor of services, equipment, materials or work performed by or on behalf of the City in the event that the City is satisfied with the past performance of the entity providing said service, equipment or work. In the event the City Council wishes to make a renewal or extension of an existing agreement with the City, no Formatted: Font: (Default) Times New Roman, 12 pt competitive bidding shall be required by the City Council by a vote of the majority of the Aldermen then holding office. Nothing contained herein shall be interpreted to restrict the power of the City to amend the terms of any existing agreement upon renewal or extension thereof so long as the City Council passes a resolution approving the terms of any amendment or modification of an existing agreement. E. The City may award any contract or approve any purchase of materials without advertising for bids if authorized by two-thirds (2/3) of the Aldermen then holding office.BID EXEMPTIONS: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3(B): 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. All purchases of whatever nature, for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, wherein the city council, by a two-thirds majority affirmative vote of the members of the city council then holding office, waive the requirement of open and competitive bidding, except in such instances where open and competitive bidding are required by the provisions of subsection 8-9-1 of the Illinois Municipal Code. 3. Any purchases may be exempt from the purchasing requirements in subsubsection 1-7- 3(B) if a two-thirds (2/3) vote of the city council, then holding office is acquired. F. BIDDING CANCELLATION: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the city. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the city shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the city. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. A.G. COOPERATIVE PROCUREMENT: 1. Authority: When deemed in the best interest of the city by the city administratorCity Administrator, supplies, services, or construction may be procured pursuant to a cooperative purchasing agreement in accordance to with the Governmental Joint Purchasing Act, 30 Illinois Compiled Statutes 525/1 et seq., as amended. 2. Cooperative Purchasing: The city may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies, services, or construction with one or more governmental units in accordance with a formal agreement entered into by the participants. Such cooperative purchasing may include but is not limited to, joint or multi-party contracts between public procurement units and open-ended public procurement unit contracts that are made available to other governmental units. 3. Competition: All cooperative purchasing conducted under this subsection shall be through contracts awarded through full and open competition, including the use of source selection methods substantially equivalent to those specified in Subsection 1-7-3(B) of this Code. B.H. SURPLUS PROPERTY: 1. Real Property: In tThe City city has either (1) adopted an ordinance to sell surplus real estate pursuant to Section11-76-4.2 of the Illinois Municipal Code, 65 ILCS 5/1-1-1 et. seq. (the “"Illinois Municipal Code”) ") and has received no bid; or, (2) adopted a resolution to sell surplus real estate under Section 11-76-4.1 of the Illinois Municipal Code and has received no acceptable offer within six (6) months after the adoption of the resolution, then that parcel of surplus real estate may be sold in the following manner. If the City city has an unemployment rate higher than the national average for at least one (1) month during the six (6) months preceding an ordinance adopted to sell surplus real estate and the City city has not received an acceptable offer within six (6) months of the date of the resolution authorizing the sale, then the City Council may, by resolution, authorize the sale of surplus public real estate in any of the following manners: a. by the staff of the municipality; b. by listing with local licensed real estate agencies; or c. by public auction. The terms of the sale, the compensation of the agent, if any, the time and the place of the auction, if applicable, a legal description of the property and its size, use and zoning shall be included in the resolution. The resolution shall be published once each week for three (3) successive weeks in a daily or weekly newspaper published in the municipality or, if none, in a newspaper published in the county in which the municipality is located. No sale may be conducted until at least thirty (30) days after the first publication. The corporate authorities may accept any offer or bid determined by them to be in the best interest of the municipality by a vote of three-fourths (3/4) of the corporate authorities then holding office. 2. Personal Property: Pursuant to Section 11-76-4 of the Illinois Municipal Code, whenever the City city owns any personal property which is no longer necessary or useful to or in the best interests of the City city to retain with a residual value of less than $5,000, the City Administrator is authorized to sell or dispose of such property by any method the City Administrator deems to be in the best interests of the Citycity, including not limited to: a. Competitive sealed bidding; b. Donation; c. Recycling Company; d. Public auction; e. Trade-in, when the City Administrator or his or her designee determines the trade-in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or f. Disposal, when the City Administrator or his or her designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. Any personal property which has a residual value in excess of $5,000 shall be sold or disposed of pursuant to any one of the methods set forth above as recommended by the City Administrator and approved by the City Council. Surplus The surplus property shall not be made available to any elected or appointed official or employee of the Citycity, unless through a public auction or competitive sealed bidding process. I. CHANGE ORDERS: 1. After a contract is awarded pursuant to the purchasing requirements in subsection 1-7- 3(B), additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. 2. All change orders are required to be approved by the city council should the original contract amount be exceeded by $10,000. J. SPENDING LIMITS: Department heads of the city, or their assignees, in the performance of their respective duties on behalf of the city, shall be empowered to authorize the ordering or purchase of budgeted materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. The department head is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. K. SIGNING OF CONTRACTS: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than $25,000.00. 2. If the contract is $25,000.00 or more, then the mayor or his or her designee must sign the contract with the approval of the city council. L. INELIGIBLE CONTRACTORS OR VENDORS: 1. The city council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a city ordinance or city contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; (2) A history of failure to perform one or more contracts or subcontracts; (3) A history of unsatisfactory performance of one or more contracts or subcontracts; or (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for city or any government work or in the performance of any such contract for the city or a government agency, or application for any permit or license. d. Refusal to cooperate with reasonable requests of city inspectors, representatives, or other appropriate city personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that city personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule; f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the city, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the city after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the city pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three (3) year period. 2. Effect of Debarment: a. Notwithstanding the debarment of a contractor, the city may continue contracts or subcontracts in existence at the time the contractor was debarred unless the mayor directs otherwise. b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on city contracts. The city shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the city council's decision. (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona-fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the city council, to remove the conditions giving rise to the conduct that led to the ineligibility. 3. Penalties: a. Any vendor obtaining services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one or more of the following: (1) Immediate termination of all city contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any city employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. M. BID PROTESTS: 1. Right to Protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract Claims: All claims by a contractor against the city relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. 3. Authority To Resolve Protests And Contract Claims: a. Protests: The City Administrator shall have the authority consistent with this code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract Claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to Subsection 1-7-3(I) of this code. 4. Decision: If a protest brought pursuant to this Section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or otherwise furnished immediately to the protestant or claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of Decision: A decision under this Section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of The City Administrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. N. INCONSISTENT STATE LAW: If any provision of this subsection shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2020-55 FY 21 Budget Update and Approval to Purchase a Lawn Mower for the Parks & Rec Department City Council – July 28, 2020 Majority Approval Please see attached. Bart Olson Administration Name Department Summary A review of potential budget updates for the FY 21 budget, due to the COVID-19 pandemic and likely national recession. Background The City Council last discussed the FY 21 budget memo at the July 14th City Council meeting. For ease of use, we have kept the structure and content of that memo and will add commenting paragraphs below each bulletpoint with any updates. Important concepts (new text only where update is noted) 1. What will be the size and length of the economic downturn? What will be the timing and shape of the recovery? a. April 23, 2020 Update – Here’s some article headlines and a chart on the economic situation: i. “US Weekly jobless claims hit 4.4 million, bringing 5-week total to more than 26 million” – CNBC ii. “Stocks fight for gains as small business relief overshadows job losses” – Fox Business b. May 7, 2020 Update – Wednesday’s unemployment filing report from the federal government showed another ~3.2m in unemployment claims and around 33 million claims during the pandemic. The April jobs report is expected to be released the morning of Friday, May 8th, and is expected to show the worst job losses in any one month in American history and an unemployment rate of ~15%. As a comparison, the worst unemployment rate during the Great Recession was around 10%, when 7.5 million jobs were lost over the course of a year and a half, and the worst unemployment rate estimate during the Great Depression was 25%. c. June 10, 2020 Update – Originally the BLS reported that after declining by 20.7 million in April, non-farm payrolls increased by 2.5 million in May, causing unemployment to fall from 14.7% to 13.3%. Initially this report was viewed positively, as most economists had forecasted the national unemployment rate to rise to 19% by the end of May. However, the BLS later disclosed that the jobs report contained a misclassification error, that not only affected May, but April and March as well. Revised projections put April unemployment at 19.7%, falling to around 16% in May. Moreover, the Federal Reserve continues to anticipate a slow economic recovery, predicting unemployment to Memorandum To: Administration Committee From: Bart Olson, City Administrator Rob Fredrickson, Finance Director Date: July 23, 2020 Subject: FY 21 Budget Updates – Pandemic and Recession be at 9.3% at the end of 2020, followed by a further decline to 6.5% by the end of 2021 (unemployment was 3.5% at the end of 2019). d. July 23, 2020 Update – After adding 2.7 million jobs in May, employers added a record 4.8 million jobs in June, as the national unemployment rate dipped to 11.1%. Closer to home, the state unemployment rate continues to track above the national rate at 14.6%; down from its peak of 17.2% in April. 2. Income tax filings have been delayed by the state from April to July. Late penalties are being waived, giving people less incentive to file on time. This will delay the observation of the economic downturn on state income tax payments, causing less accurate LGDF estimates. a. April 23, 2020 Update – LGDF estimates have not been created by the IML or IGFOA, but the Governor’s Office of Management and Budget (GOMB) has released their own estimates for impacts to state income taxes. While these revenue estimates are not exactly correlated to the City’s share of state income taxes, they are a good baseline. As of early April, the GOMB is anticipating a 6.9% decline in individual income taxes for their entire FY 20 budget estimates, which ends June 30, 2020, and another 8.8% decline in individual income taxes for the entire FY 21 budget estimate, which ends June 30, 2021. For those same time periods, they anticipate corporate income taxes to decrease 12% and 17% off their budget estimates. Our early staff estimate is that this could impact the City’s FY 20 budget by $130,000 and the FY 21 budget by $120,000. b. May 7, 2020 Update – IML released its LGDF estimates this week, anticipating a 15% decline over FY 20 actuals. Based on the GOMB estimate of around a 7% decrease from my April 23rd update above, this is a further loss of around $160,000 in the general fund. A spreadsheet of City budget comparisons to the IML estimate is attached to this memo. c. May 21, 2020 Update – May’s allotment of income tax came in at $191,781 – 50% less than the last May’s allotment of $381,988. However, this is a bit skewed, as last May’s allotment was unusually high due to the timing of receipts by the State. Historically May income tax proceeds have been around $260,000; which would put the current years decrease at ~26%, which is slightly better than management’s expectations for May of a 29% reduction. Assuming a similar decrease in proceeds for the June allotment, income taxes would finish FY 20 around $1.836M (6.6% decrease from FY 19 amounts); which is ~$70,000 less than management’s assumption of $1.905M based upon IML projections. d. June 10, 2020 Update – June’s allotment of income tax came in at $118,791, which is essentially even with last June’s allotment of $119,293. Income tax receipts will finish FY 20 at approximately $1.87M, which is a 5% decrease in comparison to last year; but $34,000 better than what was projected last month. The City had been estimating a per capita income tax revenue of $85, based on GOMB estimates and early IML income tax narratives for FY 21, but these most recent figures have caused IML to issue a FY 21 per capita estimate of $97. If $97 per capita comes to fruition in FY 21, that would match the FY 20 actual figures (i.e. revenues are flat). Finally, it appears that the income tax payment extensions have had minimal impact on income tax revenues. e. July 23, 2020 Update – July’s income tax proceeds totaled $188,635, which is about 6% higher than the prior year’s allotment of $178,400. Thus far income tax proceeds have continued to defy earlier GOMB estimates, which were anticipating a ~7% decline for FY 21. As mentioned last month, the IML currently has income tax pegged at $97 per capita. Assuming this prediction holds, the City’s income tax would total around $1.85M for FY 21, which would be similar to FY 20 totals, but approximately $50,000 under FY 21 budget amounts. 3. Sales tax submittals to the state by bars and restaurants is being deferred in timing and amount. Certain bars and restaurants may now pay only a portion of their obligation of state sales tax for February, March, and April consumer sales through August 2020. a. May 7, 2020 Update – The March state sales tax report was released on May 7, 2020. This March report covers February consumer sales, which were generally pre-pandemic but this is the first period where bars and restaurants could defer their payment of sales taxes to the state. The February consumer sales were much higher than the City expected, even in a normal budget. The February 2020 consumer sales tax amounts were 9% higher than the February 2019 consumer sales tax amounts. We have not been able to verify this theory with business-level sales tax data, but it appears almost no businesses chose to defer their sales tax payments to the state. b. June 10, 2020 Update - The April state sales tax report was released on June 4, 2020. This April report covered March consumer sales, which was the first month impacted by the pandemic, as the Governor’s shelter in place order went into effect on March 20th. Despite the temporary closure of all businesses deemed “non-essential” and the suspension of dining room service for restaurants, sales tax proceeds came in slightly higher than last year ($255,881 for June 2020 vs. $254,112 in June 2019). Sales tax is expected to finish at ~$3.22M for FY 20, which is better than the approved budget and better than our own internal estimates. It appears that the option to defer payments has not impacted our sales tax figures. c. July 9, 2020 Update - The May state sales tax report was released on July 9, 2020. This May report covered April consumer sales, which was the first full month impacted by the pandemic, as the Governor’s shelter in place order, which initially went into effect on March 20th, was extended through April 30th. Despite the continued closure of all businesses deemed “non-essential” and the suspension of dining room service for restaurants, sales tax proceeds came in only marginally lower (0.77%) than last year ($257,366 for July 2020 vs. $259,358 in July 2019). Based on sales tax trends over the last two months, management has revised its FY 21 sales tax projections to around $3 million, which is about a 7% decline from the FY 20 actual amount of ~$3.22M (unaudited). As stated last month, it appears that the option to defer payments has not had any material impact on our sales tax figures. Despite the resilience of municipal sales taxes, Non-Home Rule (NHR) taxes have not fared nearly as well. After declining year-over-year by 6% last month, July’s allotment for NHR sales taxes came in at 87% of last year’s amount. Ostensibly the reason for this decline is that most consumers are purchasing items that are exempt from NHR sales taxes (i.e. food, drug, medical appliances, etc.). Current FY 21 projections put NHR Sales at ~$2.08M, which is decline of approximately 14% in comparison to the FY 20 amount of $2.41M (unaudited). 4. One report that miles driven in the Chicagoland region after the stay-at-home order was issued is 67% less miles than normal. Since MFT is based on a per gallon flat rate, the relationship between miles driven and gas taxes received by the City should be linear, i.e. 67% less. a. May 21, 2020 Update - MFT proceeds came in better than expected at $33,790, a decrease of approximately 20% from the prior year. MFT finished FY 20 at $466,091 ($24.50 per capita), which is ~3.5% less than FY 19 amounts; but is in-line with IML’s per capita projection of $24.30 ($462,235). MFT Transportation Renewal Fund (TRF) proceeds, which are funded by the recent increase in State motor fuel taxes, came in at $235,852 ($12.40 per capita) for FY 20. TRF proceeds finished higher than IML projected amounts ($11.45 per capita) by over $18,000. b. June 4, 2020 Update – In late May the City received its first of six Rebuild Illinois allotments, which is a new program administered by IDOT and funded by State bond proceeds. This first distribution totaled $208,937, with another distribution expected later on this fiscal year. Subsequent distributions are expected in FY 22 and FY 23, for a grand total of $1,253,625. Due to the uncertainty surrounding the distribution of payments during the FY 21 budget process, a nominal amount of $5,000 in revenue was included in the budget for the Rebuild Illinois program. Assuming the anticipated payment streams come to fruition, it will help to offset any potential MFT revenue declines; thus, allowing the City to maintain relatively stable funding for RTBR and other MFT related capital programs. c. July 23, 2020 Update – MFT proceeds declined by ~25% in comparison to July of 2019, as presumably fewer people are traveling, for both work and leisure, due to the ongoing pandemic. July MFT was worse than expected, as the current IML target for FY 21 is $20 per capita (~$380,000 annualized), which is an 18% decrease from FY 20 totals. MFT TRF proceeds (which are tracked as a percentage of regular MFT amounts) came in at $19,700 in July, which is equal to 75% of the regular MFT proceeds received. 5. The City’s utility bills (water, sewer, sanitary district, garbage, and road infrastructure fee) were due on April 6th for usage that occurred in December and January. The City staff was monitoring payment counts and amounts received and can report that neither figure was outside of normal expectations. The “late” bills are due April 20th, and staff will monitor whether those figures are outside expectations. The next full utility bill cycle will cause bills to be due June 5th. a. April 23, 2020 Update – The April 20th late bill payment deadline was within normal expectations. b. June 10, 2020 Update – The June 5th due date for the April utility bills was within normal expectations. Direct deposit amounts for City utility bills have remained steady at around $250,000 per billing cycle. 6. A number of the City’s capital funds are dependent upon impact fees. Fortunately, the City has been extremely conservative in new housing start estimates and does not depend on these revenues for ongoing operational expenditures. The Mayor and staff have been polling local and national home builders and all remain optimistic for the construction season. 7. The State of Illinois is one of the least financially prepared states for a major recession or depression. The State has already begun sweeping different funds and delaying payments to non-health and non-medical organizations. Members of both political parties in Illinois in the past have discussed slashing state revenue sharing with municipalities. While no specific proposal is on the table at this time, one could easily imagine a scenario where municipal-related state funds are swept, and state revenue sharing is significantly reduced. a. April 23, 2020 Update – The state has moved funds around within their own budget but has not yet signaled any impact to revenue streams shared with municipalities. 8. The City’s cash position and cash flow, even in extreme circumstances and with no affirmative action by the City is ok through 2020. The City’s cash position and cash flow, in extreme circumstances and with no affirmative action by the City will enter crisis territory in mid-2021 before being untenable by the end of 2021. The City’s valley of cashflow will occur in December 2020 and December 2021, when most of the City’s bond payments are made. Important Dates (new text only where update is noted) 9. When the curve is flattened 10. When different sectors of the economy are able to restart a. May 7, 2020 Update – The Governor’s stay at home order has been extended through the end of May, and his reopening plan illustrates months before a return to economic normalcy. There has been widespread push back from the business community on this plan, and it remains to be seen whether it will change as a result of data or pressure from the public. b. June 10, 2020 Update – Beginning on June 1st the State entered phase three of the Governor’s reopening plan. “Non-essential businesses” have been allowed to reopen (with certain safety restrictions) and restaurants have been allowed to expand their services beyond delivery, pick-up and drive-thru, to include open outdoor seating. Our region is currently on track to move to Phase 4 of the plan on June 26th, which will allow all outdoor recreation, indoor dining with capacity limits, and other expanded measures. c. July 23, 2020 Update – On July 15th the Governor announced a new mitigation plan that modifies the existing “Restore Illinois” plan aimed at preventing another COVID-19 surge in Illinois. Initially the State was divided into four regions, that would each progress through five stages of reopening, each with fewer restrictions as COVID-19 cases subsided. Under the Governor’s revised plan the State has been divided into 11 smaller regions, which will enable the state to act in a more decisive, targeted way in addressing COVID-19 hotspots without reacting more broadly than circumstances require by imposing blanket restrictions across large geographic areas or moving entire regions back to an earlier phase. Kendall County has now been moved out of the Chicagoland region, and is in a region with the counties to our south and west – all the way to the Iowa border. 11. Early May 2020 – when the sales tax monthly report for February consumer sales will be released, and when the sales tax reporting deferral will be seen a. May 7, 2020 Update – As noted above, there is no evidence of impact from sales tax reporting deferrals on the sales tax amounts received. b. June 10, 2020 Update - The impact from sales tax reporting deferrals on the actual amount of sales taxes received remains negligible. Since the sales tax deferral went into effect last month, less than 1% of the average monthly totals have been deferred. 12. Mid May 2020 – when the MFT monthly report for March consumer sales will be released. a. May 21, 2020 Update – As noted in section 4(a) above, MFT proceeds came in better than expected at $33,790, a decrease of approximately 20% from the prior year. 13. Early June 2020 – when the sales tax monthly report for March consumer sales will be released from the state, and the first with potentially lower sales and reporting deferrals. a. June 10, 2020 Update – As noted in section 3(b) above, sales tax will end FY 20 right around $3.22M, which is $70,000 higher than initially budgeted and a 5% increase in comparison with the previous fiscal year. June’s allotment for Non-Home Rule (NHR) sales taxes came in at 94% of last year’s amount. FY 20 totals for NHR Sales will be ~2.41M, which is 2% higher than FY 19 amounts. 14. Early July 2020 – when the sales tax monthly report for April consumer sales will be released from the state a. July 9, 2020 Update – As noted in section 3(c) above, sales tax proceeds, representing April consumer sales, only marginally declined from the previous July. July’s allotment for Non-Home Rule (NHR) sales taxes came in at 87% of last year’s amount, which seems to be indicative of consumer buying habits during the pandemic. 15. July 1, 2020 – when the first, partial online sales tax methodology change goes into effect statewide, resulting in modest (relative) sales tax revenue increases for municipalities 16. July 2020 – when income taxes are due to the state a. July 9, 2020 Update – The full impact of the extended income tax deadline will not be known until September/October, due to the three-month lag between taxes being remitted and received from the state. 17. September 2020 – when the first sales tax monthly report will be released that could possibly the first sales tax monthly report with no deferrals 18. August 2020 – no action has been taken by Kendall County to implement this date yet, but the current discussion for property tax payment dates would push the first payment out to August 2020 19. November 2020 – state referendum on progressive income tax 20. December 2020 – large bond payments are due, representing a valley of cashflow 21. January 1, 2021 – when the second, full online sales tax methodology change goes into effect statewide, resulting in potentially significant (relative) sales tax revenue increases for municipalities 22. February 2021 – when abatement ordinances on alternate revenue bonds are due to the County 23. December 2021 – large bond payments are due, representing a valley for cashflow Revenues – Summary (all old text, no new updates) The primary concerns of the ongoing situation are explained in greater detail below; but for the most part, can be summarized as follows: - the State cutting or delaying various tax remittances - the County delaying property tax distributions and the impact of a potential recession on the local real estate market - delays and non-payments of various utility billing charges - limited investment opportunities in a low interest rate environment - the impact on the building and development community should a prolonged recession occur - the duration of social distancing, as many revenue streams are dependent upon people freely engaging in various activities in a public setting Revenues - Highest concern (new text only where update is noted) 24. Municipal and NHR Sales Tax – account for approximately one-third of all General Fund revenues and can be highly volatile. Restaurants and bars generate ~14% of all municipal sales tax receipts. Could see potential losses from proposed FY 21 amounts of over $750,000, based on current anecdotal sales information and the stay-at-home order being issued through the end of April. a. April 23, 2020 Update – While the stay at home order has not been extended past April 30th, recent comments by the Governor and Mayor of Chicago, as well as modeling for the COVID-19 case count, seems to indicate that widespread impacts to public gatherings will occur for several weeks, if not months. The staff has updated the FY 21 sales tax estimates, and now expects to see a decrease of more than $1,000,000 in regular and non- home rule sales taxes. b. May 7, 2020 Update – The stay at home order has been extended through May, and the Governor’s reopening plan makes it seem that widespread retail and restaurant impacts will occur through the Summer. As noted above, the February consumer sales tax / March state receipts report was released on May 7, 2020 and the 2020 figures were 9% higher than the 2019 figures for the same month. At least in the run up to the pandemic, no sales tax downturn was observed. c. June 10, 2020 Update – The stay at home order has been lifted as of June 1st, as the State enters phase 3 of the reopening plan. As noted above, the March consumer sales tax / April state receipts report, which is the first month impacted by the Governor’s Shelter in Place order was released on June 4, 2020 and the 2020 figures were nominally higher than the 2019 figures for the same month. Thus far, sales tax has remained resilient, as staff speculates that the decrease in sales tax proceeds from “non-essential businesses” and restaurants has been offset by the increased demand brought on by the pandemic for food and other consumer goods. d. July 9, 2020 Update – On Friday, June 26th the State entered phase 4 of the reopening plan, which now allows “non-essential” business to open and restaurants to resume indoor dining, albeit with restrictions. As noted above, the April consumer sales tax / May state receipts report, which is the first full month impacted by the Governor’s Shelter in Place order, showed that the 2020 figures were nominally lower than the 2019 figures for the same month. Thus far, sales tax has remained resilient, as staff speculates that the decrease in sales tax proceeds from “non-essential businesses” and restaurants has been offset by the increased demand brought on by the pandemic for food and other consumer goods. Conversely, NHR sales are beginning to lag, presumably because the items consumers are buying are exempt. Revenues - High concern (new text only where update is noted) 25. Income Tax – could possibly decline by $200,000 or more due to sharp increases in unemployment levels and lower corporate profits should a recession occur. The State is also likely to either cut or delay payments, due to their own budgetary issues. a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released their revenue estimates, expecting a 15% decrease in income tax revenues from FY 20 actuals. This is a loss of $300k between FY 20 and FY 21. As of April 28th, the City was assuming a loss of only ~$140k between FY 20 and FY 21, which means the income tax picture has become ~$160k worse than we expected. b. June 10, 2020 Update – As mentioned above, June’s allotment of income tax came in at $118,791, which is essentially even with last June’s allotment of $119,293. Income tax receipts will finish FY 20 at approximately $1.87M, which is a 5% decrease in comparison to last year. IML has revised its FY 21 per capita estimate to $97. If $97 per capita comes to fruition, it would match the FY 20 actual figures (i.e. revenues are flat). c. July 23, 2020 Update – As mentioned previously July’s income tax proceeds totaled $188,635, which is about 6% higher than the prior year’s allotment of $178,400. The IML currently has income tax pegged at $97 per capita, which would put the City’s total income tax around $1.85M for FY 21. 26. Local Use Tax – decline could be marginal, due to the prevalence of on-line sales. However, the State is also likely to either cut or delay payments. a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released their revenue estimates, which expect no change between FY 20 and FY 21. As of April 28th, the City was assuming a loss of ~$87k in use taxes, which means the use tax picture has become $87k better than we expected. b. May 21, 2020 Update – May’s allotment of local use tax came in 3% higher than last year’s allotment of $45,940. Assuming June’s allotment remains flat with last year’s amount, local use tax would finish FY 20 at approximately $658,000. This observance aligns with the IML’s estimate that use taxes are likely to not decrease in FY 21, based on the large transfer of retail sales to online purchases. c. June 10, 2020 Update – June’s allotment of local use tax came in 15% higher than the previous year, ostensibly due to the pandemic and corresponding shelter in place order from the Governor. Local use tax is expected to finish FY 20 at $665,000, which is a 15% increase over FY 19 amounts. d. July 23, 2020 Update – Local use tax continues to remain robust, ostensibly due to the continued popularity of on-line shopping, especially during the pandemic. Local use proceeds are up 29% from July of last year, coming in at $63,676 (the July 2019 amount was $49,432). The IML currently predicts FY 21 local use at $35.50 per capita, which would yield an annualized amount of ~$675,000. Assuming this comes to fruition, FY 21 local use would increase by 1.5% over the prior year (FY 20). 27. Motor Fuel Tax – may decline by over $100,000 from decreased demand, as a result of high unemployment and more people working remotely. The State also likely to either cut or delay payments. a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released their MFT and TRF estimates, expecting a loss of 15% in MFT and lowering their per capita projections for TRF slightly. In the FY 21 budget approval, the City assumed moderate growth in the MFT and had not updated those estimates as a result of the pandemic. As a result, the IML estimates for MFT and TRF are $125,000 worse than we expected. b. June 10, 2020 Update – As mentioned above, the IML has revised its FY 21 MFT and TRF projections this week. Per capita MFT was reduced by almost 20%, from $24.85 to $20; whereas TRF projections were reduced by 11%, from $16.87 to $15. This puts the City’s share at $380,000 (MFT) and $285,000 (TRF), respectively – which combined is $128,000 less than FY 21 budgeted amounts. Fortunately, this projected loss is more than offset by proceeds from the REBUILD Illinois program, mentioned above c. July 23, 2020 Update – As mentioned earlier in the memo, MFT proceeds declined by ~25% and was worse than expected, as the current IML target for FY 21 is $20 per capita (~$380,000 annualized), which is an 18% decrease from FY 20 totals. MFT TRF proceeds came in at $19,700 in July, which is equal to 75% of the regular MFT proceeds received. 28. Water Sales, Infrastructure Fees and Late Penalties – water sales may decline due to shrinking usage or wet weather. May adversely impact cash flow due to customers paying late or not at all. Late penalties may also vary, depending on whether or not fees are waived. 29. Sewer Maintenance Fees and Infrastructure Fees – similar to water infrastructure fees, may adversely impact cash flow due to customers paying late or not at all. 30. Child Development and Athletics & Fitness – may result in substantial refunds and season cancellations depending on how long the shelter in place order lasts and the willingness of residents to reengage in public activities. a. June 10, 2020 Update – Staff expects there to be a significant decrease in revenue and profit margin due to the Restore Illinois Plan restrictions on in-person programming and the willingness of residents to reengage in public activities. For example, about two- thirds of the spring youth sports league participants have requested refunds. We expect that this trend will continue throughout the year or until we reach Phase 5 of the Restore Illinois Plan. Nevertheless, as the State updates in-person programming guidelines we potentially could see an increase in in-person programming opportunities, revenue and profit margins. 31. Library Property Taxes – account for ~95% of all Library revenues. Any substantial delays in payments or remittance may result in serious operational and cash flow issues for the Library. 32. TIF Property Taxes – any substantial delays in payments or remittance would add continued pressure to the General Fund, which directly offsets the negative cash position of the three TIF Funds. In future fiscal years, a potential decline in property values would further inhibit the TIF districts ability to eliminate its negative equity position. Revenues - Medium concern (new text only where update is noted) 33. Corporate Property Taxes – may be delayed by the County. This, coupled with delayed remittance of state taxes, would put a strain on operational cash flow. In future fiscal years, this revenue stream may continue to decline, as more and more funds are diverted away to cover the City’s contribution to the Police Pension Fund. a. April 23, 2020 Update – Property taxes are not being delayed by the County, but late fees are being waived for a couple months. b. June 10, 2020 Update – The first allotment of property tax was received in early June. It was a week later than normal, but the amounts were in-line with expectations, thus far. 34. Building Permits, Connection & Development Fees – the impact on permit revenue from the pandemic and recession that is anticipated to follow, remains to be seen. Staff will continue to provide updates regarding these revenue streams as information becomes available. a. June 10, 2020 Update – Total permits issued thus far in FY 21 total 217, which is significantly higher than last May’s amount of 128. Singe family and commercial permits total 20 thus far in FY 21, in comparison to 31 permits issued last May. 35. Amusement, Video Gaming & Hotel Taxes – the impact on these revenue streams are wholly dependent on the longevity of the COVID-19 pandemic and the shelter in place order from the Governor. Hotel tax receipts will have limited impact on the City budget, as 90% of all proceeds received are remitted to the AACVB. 36. Investment Earnings – are expected decline sharply City-wide in the upcoming fiscal year, due to potentially declining revenues and an extremely low interest rate environment. a. June 10, 2020 Update – Limited opportunities for investment earnings seem likely for the City for at least the next two fiscal years, as the Fed recently announced that it will continue to track interest rates near zero through at least 2022, in an effort to support the national economic recovery. 37. MFT High Growth Earnings – similar situation to the other state taxes mentioned above, these proceeds could be swept or delayed by the State. Revenues - Low or no concern (all old text, no updates) 38. These revenue streams are comprised of pass-through items (such as business district or admission taxes), various reimbursements from developers and other sources, and all other revenues not previously identified – with minimal, individual impact on the overall budget. Expenditures under consideration (all old text, no updates) The Mayor and staff have preliminarily discussed a first cut list of approximately $1.3m in the general fund or related funds and $200,000 in the water fund to offset a potential loss of $1.3m in general fund revenues. We have reprinted the full list of the “easy/medium/difficult” categories from the April 14th City Council memo, with items recommended to be cut noted. All of the cuts marked below will be continuously reviewed by the Mayor and staff and may be amended or rescinded in the future. Expenditures - Easy to implement (all old text, no updates) 39. Delay the proposed new PW employee - $100,000 annually through FY 25 a. April 23, 2020 Update – Cut until things stabilize. 40. Delay the FY 22 Police Commander - $150,000 annually beginning in FY 22 and annually through FY 25 a. April 23, 2020 Update – Cut until things stabilize. 41. Implement a hiring freeze/review process whenever a vacancy occurs. The City has one anticipated retirement in the police department at the end of FY 20, and the Chief and the Mayor have proposed leaving that position vacant going forward - $85,000 annually through FY 25 for police retirement vacancy; TBD for all other employees a. April 23, 2020 Update – Implement a hiring freeze on a case-by-case basis. Do not rehire position to be vacated through one police officer retirement. Do not hire seasonal part- time help in the Parks and Public Works Departments. 42. Cutback or reduce new budget proposals a. New sidewalk program – gross annual spend proposed at $125,000 i. April 23, 2020 Update – Reduce the annual spend for this project, but watch for a turnaround and opportunity to reinstate the full budget amount. b. Pavement striping – gross annual spend proposed at $62,000 i. April 23, 2020 Update – Reduce the annual spend for this project, but watch for a turnaround and opportunity to reinstate the full budget amount. c. Public Works building RFQ - $30,000 i. April 23, 2020 Update – Cut until things stabilize. d. Police building RFQ - $30,000 i. April 23, 2020 Update – Cut until things stabilize. e. E-ticketing software - $26,500 i. April 23, 2020 Update – Cut this project, but watch for a turnaround and opportunity to reinstate at a later date. f. Office chairs - $10,000 i. April 23, 2020 Update – Cut until things stabilize. g. Buy one less police vehicle per year - $65,000 potential savings per vehicle i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. ii. July 23, 2020 Update – There are two police SUVs budgeted in FY 21 and both were authorized by City Council in March 2020. Staff is in the process of ordering the first SUV, and the second SUV will be held off as mentioned above. h. Bulk water dispenser - $20,000 i. April 23, 2020 Update – Not cut for the time being, as cost is housed within the water fund. i. Enterprise Resource Program (ERP) - gross budget spend in FY 21 and FY 22 proposed at $475,000 i. April 23, 2020 Update – Cut this project but continue to do due diligence on reducing scope and cost of a future ERP project and watch for a turnaround and opportunity to reinstate at a later date. j. Cable consortium participation – net annual spend in FY 21 proposed at $65,000 i. April 23, 2020 Update – Cut participation in the consortium from a financial basis but do due diligence on remaining in the consortium at a reduced contribution amount and/or broadcasting public meetings with in house resources. Expenditures - Medium difficulty to implement (all old text, no updates) 43. Compensation and benefits a. The City implemented a one-week furlough during the last recession. A one-week furlough based on current staff counts and compensation would yield more than $100,000 in savings. This assumes that all employees, including union employees (subject to negotiation), would take a one-week furlough. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. b. The City froze salaries for a year or two during the last recession, depending on the group of employees. A 0% raise for current non-union employees would yield more than $100,000 in savings annually and compounded compared to the FY 21 budget proposal. i. April 23, 2020 Update – Recommendation to immediately implement. c. The elected official compensation ordinance just approved by City Council doesn’t take effect until FY 24, but the annual value is $30,000 over prior compensation levels. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 44. Cutback, reduce, defer a. Police pension contributions, currently at 100% funding target but legally required only at 90% funding target - $195,000 difference in FY 21 i. April 23, 2020 Update – Savings can’t be realized until FY 22, which is when the property tax levy to be passed by the City Council in December 2020 will be on the property tax bills. We recommend exploring this option with the police pension fund over the coming months. b. Greenbriar Road RTBR supplemental project - $200,000 in FY 21 i. April 23, 2020 Update – Cut this project, but watch for a turnaround and opportunity to reinstate at a later date. c. 2021 RTBR program - $1,700,000 in FY 22 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Staff training, organization wide - $100,000 annual i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. e. Staff membership in professional organizations – TBD i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. f. Ask for all consultants, vendors, and partners to reduce contract value - TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. However, without being asked, Attorney Orr has reduced her hourly rate by 7.5%. g. Mosquito control - $6,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient h. Library liability insurance - $25,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient i. Tuition reimbursement for currently enrolled employees - $15,000 annual in five year budget proposal i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient j. Minute taking change - $4,000 annual i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient k. Snow plow blades - $14,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient l. Playground replacements - $200,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient m. Parks equipment and mowers - $70,000 in FY 21 i. April 23, 2020 Update – Cut until things to stabilize. ii. July 23, 2020 Update – A new wing mower is proposed to be purchased for $53,000. n. Sanitary sewer crawler camera - $65,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. o. Hot water unit for vactor truck - $15,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. p. Public Works mowers - $31,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. ii. July 23, 2020 Update – A medium-sized mower is being purchased for $11,000. q. Elizabeth St watermain replacement - $600,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. This project is entirely housed within the water fund, but we are recommending it be deferred indefinitely to protect cash-flow. r. Water fund capital including vehicles, Appletree Ct watermain, Well #7 electrical work, SCADA upgrades, water tower painting, Orange and Olsen watermain engineering work, and pressuring sensing valve program - $100,000 in FY 21 i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient. Costs are entirely housed within the water fund. Expenditures - High difficulty to implement or high impact to organization and services (all old text, no updates) 45. Compensation and benefits a. Reduce health insurance benefits – TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient b. Change health insurance carrier – would have been $100,000 difference in FY 21 if implemented, value in FY 22 is TBD i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient c. Move to self insurance – Value TBD, but risk to City would increase i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Furloughs of 20% (turning a 40 hour work week into a 32 hour work week) for all employees, including union employees (bargained) - $1,500,000 annual and compounded i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient e. Progressive salary cuts of 5% for employees paid less than $60,000 annually, 10% for employees between $60,000 and $100,000 annually, and 15% for employees above $100,000 - $900,000 annually and compounded i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient f. Salary freeze for all union employees (must be negotiated) - $100,000 annually and compounded i. April 23, 2020 Update – Recommendations to negotiate with unions. 46. Waves of staff layoffs – The City’s peak full-time employment count prior to the last recession was 96 actual employees, with 105 budgeted. During the recession and afterwards, the City reduced employment counts through a variety of methods and had a low-count of 71 full-time employees. The City’s current employment count as of April is 77. Layoffs would have varying service impacts and cost savings, and specific layoffs would only be discussed in executive session. a. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 47. Sell assets a. The Van Emmon Activity Center was worth $1.2m prior to the pandemic. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient b. The 8 acres at Kendall Marketplace was worth $400,000 prior to the pandemic. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient 48. Categorical last resorts a. Refinance, restructure, and/or renegotiate all bond payments to delay and reduce imminent bond payment amounts. i. April 23, 2020 Update – No immediate proposal to implement, but due diligence will be conducted by staff for December 2020 bond payments. b. Renegotiate all developer obligations and payments to reduce imminent payment amounts. i. April 23, 2020 Update – No immediate proposal to implement, but due diligence will be conducted by staff on a case-by-case basis. c. Restructure developer fees and deposits to reduce City’s financial burden. This would have the impact of increasing costs to developers and builders. i. April 23, 2020 Update - April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient d. Revenue enhancements. There are many options for raising tax and fee amounts, and creating new taxes but these would only help the organization and would burden the public. i. April 23, 2020 Update - No immediate proposal to implement. Readdress proposal later if first cut list is insufficient New Proposals, as of April 23, 2020 (all old text, no updates) 49. Part-time hires – As noted above in the hiring freeze section, the Director Dhuse and Director Evans have both separately made the recommendation not to hire any seasonal part-time help in their departments. $100,000 FY 21 value. 50. Outsourced inspections – Director Noble and Code Official Ratos have been managing inspection workload to minimize outsourcing. $60,000 FY 21 value. 51. Baseline Road Bridge – There has been no specific proposal to spend these funds, as they had been budgeted simply as a protection against a sudden closure of the bridge. $25,000 FY 21 value. New Proposals, as of May 7, 2020 (all old text, no updates) 52. UDO – At the direction of the Mayor, the City staff negotiated a one-year pause of the UDO with both consultants. The consultants agree that the rates and cost within the agreement will continue forward for the extra year and that the study could be resumed at any time within the year. $80,000 FY 21 value. Recommendation This is an informational item. Staff requests feedback on the content within. Summary Review of three items related to the City’s FY 21 budget cut list. Background The City Council has reviewed a FY 21 budget cut list at every meeting since the pandemic. Because the FY 21 budget outlook is expected to avoid a worst case scenario, we are proceeding forward with three one-time purchases of equipment and vehicles as described below. First, the City Council has budgeted for two police SUVs in FY 21 and has previously discussed funding for a third SUV if the FY 20 budget came in better than expected. At the March 24th City Council meeting, the City Council actually approved the purchase of the two police SUVs for FY 21 – this was done prior to FY 21 starting because the lead-in time for delivery of those SUVs was expected to take months. After the meeting and due to the pandemic, the staff chose to delay notifying the vendor of the order. The City Council’s cut list discussion of police squad cars is under item 42g on the FY 21 budget update memo, and it states: g. Buy one less police vehicle per year - $65,000 potential savings per vehicle. i. April 23, 2020 Update – Reduce the annual spend for this project but watch for a turnaround and opportunity to reinstate the full budget amount. We are moving forward with the purchase of one police SUV through the state bid process, details of which are included in the memo from Carri Parker and Deputy Chief Pfizenmaier. To recap, we have two police SUVs authorized by City Council and budgeted in FY 21, we’ve proposed to cut one of those two SUVs, we’ve actually acquired zero SUVs so far, and we are moving forward with purchasing one SUV. Second, the City Council has budgeted for $31,000 for Public Works mowers in FY 21. These mowers are commercial grade, medium sized, would be used to mow City facilities and medians throughout the City, and cost around $11,000 per mower. Further details on the mower’s use and justification is included in an attached memo from Eric Dhuse and Carri Parker. The City Council’s cut list discussion of the mowers is under item 44p on the FY 21 budget update memo, and it states: p. Public Works mowers - $31,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. We are moving forward with the purchase of one mower, through Sourcewell cooperative purchasing. The cost of the mower can be offset with a substitute cut if the City Council wishes, but we felt the one- time, low-cost nature of the purchase is in line with current budget projections. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 23, 2020 Subject: FY 21 Budget Update – Cut List Reinstatements Finally, the City Council has budgeted $70,000 for Parks Dept equipment (vehicles or mowers) in FY 21. The Parks Dept maintains a number of medium-sized and large wing-mowers, which are used to mow all large park-sites and athletic fields. The City’s most used large-wing mower is passed its useful lifespan and has broken down frequently in the past few weeks. Tim Evans’s proposal for a cutlist reinstatement is a large wing-mower from the state bid at a cost of almost $60,000, and the justification memo is attached for the City Council’s consideration. The City Council’s cut list discussion of the Parks Dept equipment line item is under item 44m on the FY 21 budget update memo, and it states: m. Parks equipment and mowers - $70,000 in FY 21 i. April 23, 2020 Update – Cut until things stabilize. If the City Council agrees with the justification and recommendation included in Tim Evans’s and Carri Parker’s memo, the attached resolution should be approved with a super-majority vote. Recommendation Staff recommends approval of the Parks Department mower, as described above. The Public Works mower is within staff authority and does not require City Council approval. The Police SUV purchase has been previously approved by City Council and is not technically on the cut list. Summary Staff is seeking support to purchase one 2020 Ford Interceptor SUV vehicle in the amount not to exceed $60,000 as included in the proposed FY2021 budget. Background On March 24th, the City Council approved a resolution (2020-11) to purchase two 2020 Ford Interceptor SUV vehicles in the FY21 budget in the amount not to exceed $150,000. Due to the COVID-19 pandemic, staff postponed these purchases temporarily. After staff analyzed the FY21 budget and COVID-19 related expenses, the staff has confirmed that funds are available to purchase one of the two approved vehicles. While patrol sedans are currently available, both Ford and Chevrolet are discontinuing the manufacturing of sedans. Because of this, we are requesting to move our fleet to SUV type vehicles, which will allow us to continue the practice of re-using equipment when older vehicles are rotated out of the fleet. Purchasing an SUV for patrol a patrol vehicle offers many advantages for the department. The winter months are harsh and having an all-wheel-drive vehicle will allow for safer roadway travel during inclement weather. Added interior room in the vehicles provide staff comfort as well as storing the necessary equipment (i.e., rifles, shotguns, ballistic shields, helmet, etc.). Currently, Morrow Brothers Ford in Greenfield, Illinois, holds the state bid for the purchase of police fleet SUV vehicles. See the attached vehicle specifications and pricing form (Exhibit A) for vehicle equipment and pricing. Below is a breakdown of the cost of a new patrol SUV which includes additional equipment and installation. Morrow Brothers Vehicle Base Cost $34,770 (with registration) Other Vendors Additional Equipment Costs $23,230 (including installation) Total Squad Cost not to exceed $58,000 per vehicle ***Included in the vehicle cost, as noted above, is interior lighting. Morrow Brothers Ford has begun to offer specific interior lighting packages that are installed in the vehicle upon delivery. We have compared the cost of purchasing and installing through a third party and have found that it is more cost- efficient to include these items in the initial vehicle purchase. Memorandum To: City Council From: Carri Parker, Purchasing Manager Behr Pfitzmeier, Deputy Police Chief CC: Bart Olson, City Administrator Date: July 28, 2020 Subject: Purchase of a 2020 Ford Interceptor SUV in FY2021 Update Purchase of One Police Vehicle in FY2021 Update 7/28/2020 2 | Page Staff has worked with Morrow Brothers Ford in Greenfield, Illinois, and they have confirmed that the pricing will remain the same. Due to the lead time in receiving this vehicle, estimated 16 - 20 weeks, the City will not take ownership or be invoiced until after the new calendar year. Any remaining funds will be allocated to a second vehicle to be purchased in Spring 2021. Recommendation Staff recommends the support to purchase one 2020 Ford Interceptor SUV vehicle in the amount not to exceed $60,000 as included in the approved FY2021 budget. Attachments  Exhibit A – Resolution 2020-11  Exhibit B – Police Department Vehicle Purchase Specifications Resolution No. 2020-11 A RESOLUTION OF THE UNITED CITY OF YORKVILLE,ILLINOIS, AUTHORIZING THE PURCHASE OF TWO POLICE SUVS FROM MORROW BROTHERS FORD,GREENFIELD,ILLINOIS IN THE AMOUNT NOT TO EXCEED 150,000 FROM THE FY21 BUDGET. WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to the Governmental Purchasing Act, 30 ILCS 525/1 et. seq. (the Act"),the City determined it to be in its best interests to purchase two(2)police vehicles through the joint purchasing program of the State of Illinois; and WHERAS,after completion of the competitive procuring process as required by the Act, the State of Illinois awarded the Morrow Brothers Ford of Greenfield, Illinois, as the lowest responsible bidder; and WHEREAS, it is in the best interest of the City to approve the purchase the two police vehicles as itemized on Exhibit A attached hereto from Morrow Brothers Ford of Greenfield, Illinois; and WHEREAS, upon acquisition of the vehicles, each vehicle must be customized with equipment to meet police department requirements at an approximate cost of$20,230 per vehicle including installation),which equipment shall be purchased from various vendors;and WHEREAS,the vehicles will not be delivered until after May 1, 2020, therefore, will be paid out of the Fiscal Year 2021 budget. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville,Kendall County,Illinois: Section 1: The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2: Pursuant the Act,the City Administrator is hereby authorized and directed to proceed with the purchase of the police vehicles as itemized on "Exhibit A" through Morrow Brothers Ford, Greenfield, Illinois through the State of Illinois. Section 3: The City Administrator is further authorized to purchase all equipment required for each vehicle to conform it to the requirements of the police department at an estimated cost of$20,230, including installation. Resolution No.2020-11 Page 1 Section 4: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville,Kendall County, Illinois this 24th day of March,A.D. 2020. pi-atCITYCLERK KEN KOCH AYE DAN TRANSIER AYE JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE SEAVER TARULIS ABSENT JASON PETERSON AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this a7 day of f IleCH A.D. 2020. MAYOR Attest: OfioAPx,kpA4; n6.CITY CLERK Resolution No.2020-11 Page 2 xi1W WW W.MORROWBROTHERSFORDINC.COM 1242 Main Street•Greenfield,IL•62044 Phone(217)368-3037•Fax(217)368-3517 •Toll Free 1-877-368-3038 Greenfield,K a;/y 877•3C8 3038 STATE OF ILLINOIS POLICE INTERCEPTOR GOVERNMENT PRICING ORDERING AGENCY: CONTACT PERSON: B PPizE v„4- t- CELL: FORD FLEET# PURCHASE ORDER# QUANTITY: COST EACH: $ ADDRESS: CITY: ZIP CODE: TAX EXEMPT#E999 - PHONE: FAX: EMAIL: TOTAL ORDER COST: $ SIGNATURE TITLE Morrow Brothers Ford Inc. Phone#1-217-368-3037 1242 Main Street Fax# 1-217-368-3517 Greenfield,IL 62044 Email: rich ieaa.morrowbr_othersfordinc.conl PLEASE SUBMIT THIS SIGNED FORM WITH ORDER PAYMENT DUE UPON DELIVERY* 2020 POLICE INTERCEPTOR UTILITY STANDARD EQUIPMENT MECHANICAL INTERIOR I COMFORT Drivetrain-All-Wheel-Drive Cargo Hooks in CargoArea V6 Direct Injection Gasoline Engine 136 MPH Top Speed Dual-Zone Electronic Automatic Temperature Control Brakes-4-Wheel Heavy-Duty Disc w/H.D,Front and Rear Calipers Power Door Locks Class III Trailer Hitch Receiver with 5,000 lbs.Towing Capacity Power Windows with Driver Control Feature Column Shifter Fixed Pedals(Driver Dead Pedal) Engine Hour Idle Meter Floor-Flooring-Heavy-Duty Thermoplastic Elastomer Engine Hour Meter Glove Box-Locking/Non-Illuminated Engine Oil Cooler Lighting Suspension-Independent Front&Rear Overhead Console Transmission-10-Speed Automatic Red/White Task Lighting in Overhead Console Transmission Oil Cooler 3rd row overhead map light Mirror-Day/Night Rear View Particulate Air Filter EXTERIOR Powerpoints-(1)First Row Exhaust True Dual(down-turned) Rear-Window Defrost Door-Lock Cylinders(Front Driver/Passenger/Llftgate)Scuff Plates-Front&Rear Glass-2nd Row,Rear Quarter and Litigate Privacy Glass Seats Headlamps-Automatic,LED Low-and-High Beam 1st Row Police Grade Cloth Trim,Dual Front Buckets Pre-molded Side Warning LED Holes(does not include LED 1st Row-Driver 6-way Power track(fore/aft.up/down,tilt with Warning Modules) manual recline,2-way manual lumbar) Liftgate-Manual 1-Piece-Fixed Glass w/Door-Lock Cylinder 1st Row-Passenger 2-way manual track(fore/aft.with manual Power Mirror Glass,Manual Folding with Integrated Spotter recline) Spare-Full Size 18"Tire w/TPMS Built-in steel intrusion plates in both driver/passenger seatbacks Tail lamps-LED 2nd Row Vinyl,35/30/35 Split Bench Seat(manual fold-flat,no Tires-245/60R18 A/S BSW tumble)-fixed seat track Wheels-18"Painted Black Steel with Stainless Steel Hub Cover Cruise Control Speedometer-Calibrated(includes digital readout) Steering Wheel-Tilt/Telescoping and 4 user-configurable switches SAFETY/SECURITY Sun visors,color-keyed,non-illuminated AdvanceTrac®w/RSC®(Roll Stability Control®) Universal Top Tray-Center of I/P for mounting aftermarket equipment Airbags,dual-stage driver&front-passenger,side seat, passenger-side knee,Roll Curtain Airbags and Safety Canopy® Anti-Lock Brakes with Traction Control Brakes-Police Calibrated High-Performance OPTIONS INCLUDEDBelt-Minder®(Front Driver/Passenger) Individual Tire Pressure Monitoring System Gasoline Engine(99B/44U) Rearview Camera with Washer,Viewable in 4.2"Center Stack Seat Belts,Pretensloner/Energy-Management System All Wheel Drive(K8A)w/adjustable height in 1st Row SOS Post-Crash Alert system'm' Interior Lights Disabled,Dark Mode(43D) Driver's Side LED Spotlight(51R*)FUNCTIONAL Audio Ignition Override System (SID**)AM/FM/CD/MP3 Capable/Clock 14-speakers Bluetooth®interface-Includes hands-free voice command support Tail Lamp Lighting Solution (666)compatible with most Bluetooth connected mobile devices) UBS Port(1) Rear Hatch Timer, Delete(18D) 4.2"Color LCD Screen Center-Stack"Smart Display" Easy Fuel®Gapless Fuel Filler 5 Year/100,000 Miles Powertrain Extended WarrantyFordTelematicsni-Includes Fleet Telematics Modem and complimentary 2-year subscription Front Door Tether Straps(driver/passenger) Power Pigtail Harness Front Recovery Tow Hook Provision(1) Upgrade to Wheien Red/White LED Spotlight(includes Red/White Two-Way Radio Pre-Wire Warning Mode,5 Year Warranty) ADD:$130.00 Two(2)50 amp battery power circuits-power distribution junction block behind 2nd row passenger seat floorboard) Wipers-Front Speed-Sensitive Intermittent;Rear Dual Speed Wiper Upgrade to Ford Factory Secure idle(47A-includes 3 year 136,000 mile Ford Warranty) ADD:$260.00 Page 2 2020 POLICE INTERCEPTOR UTILITY COLORS, SEATING, LICENSING SERIES OPTION CODE CHARGE SELECTION 2020 AWD Utility Police Interceptor,3.3L Gasoline, 136-MPH Top Speed 99B/44U 33,770.00 t 2020 AWD Utility Police Interceptor,3.3L Hybrid, 136-MPH Top Speed 99W/44B Add$3,375.00 2020 AWD Utility Police Interceptor,3.0L EcoBoost,148-MPH Top Speed 99C/44U Add$4,275.00 EXTERIOR COLOR PAINT CODE CHARGE SELECTION Medium Brown Metallic BU Add$0.00 Arizona Beige Metallic Clearcoat E3 Add$0.00 Vermillion Red E4 Add$0.00 Blue Metallic FT Add$0.00 Agate Black UM Add$0.00 Smokestone Metallic HG Add$0.00 0 Kodiak Brown Metallic J1 Add$0.00 0 Dark Toreador Red Metallic JL Add$0.00 Norsea Blue Metallic KR Add$0.00 0 Dark Blue LK Add$0.00 Royal Blue LM Add$0.00 Light Blue Metallic LN Add$0.00 Silver Grey Metallic TN Add$0.00 0 Sterling Grey Metallic UJ Add$0.00 Iconic Silver Metallic JS Add$0.00 Medium Titanium Metallic YG Add$0.00 O Oxford White YZ Add$0.00 INTERIOR SEATING SEATING CHARGE SELECTION Cloth Front Buckets/Vinyl Rear Front-Unique Heavy-Duty Cloth,Front Bucket Seats Driver 6-way Power Track(fore/aft.up/down,tilt with manual recline,2-way manual lumbar) 96 Standard Standard 0 Passenger-2-way Manual Track(fore/aft.with manual recline) Rear-60/40 Split Vinyl Cloth Front Buckets/Cloth Rear Front-Unique Heavy-Duty Cloth,Front Bucket Seats Driver 6-way Power Track(fore/aft.up/down,tilt with manual recline,2-way manual lumbar) F6 Optional Add$60.00 Passenger-2-way Manual Track(fore/aft with manual recline) Rear-35/30/35 Split Cloth OPTIONAL UTILITY DELETIONS CODE CHARGE SELECTION Delete Driver's Side Spotlight DDSS Credit$100.00 Delete Ignition Override System DIOS Credit$100.00 LICENSE,TITLE FEE AND DELIVERY CHARGE SELECTION M Add$225.00 Q MP Add$225.00 XI Sheriff Add$225.00 Delivery-Single Unit Add$300.00 Delivery-Multiple Units Add$250.00 each Agency Pick-up in Greenfield,Illinois-Does Not Include Fuel 0.00 Agency Pick-up in Greenfield,Illinois with Full Tank of Fuel Add$70.00 Page 3 2020 POLICE INTERCEPTOR UTILITY OPTIONAL EQUIPMENT OPTIONAL EQUIPMENT OPTION CODE CHARGE SELECTION INTERIOR UPGRADE OPTION 1st and 2nd Row Carpet Floor Covering Cloth Seating,Front and Rear Center Floor Console less shifter w/unique Police console finish plate Includes Console and Top Plate with 2 cup holders Floor Mats,front and rear(carpeted) Deletes the standard console mounting plate(85D) SYNC®3 o Enhanced Voice Recognition Communications and Entertainment System 65U Add$390,00 o 4.2"Color LCD Screen Center-Stack"Smart Display" o AppLink® o 911 Assist® Note:Non-SYNC Bluetooth®Interface Is standard;65U replaces standard Bluetooth® Interface with SYNC® Note:SYNC®AppLink®lets you control some of your favorite compatible mobile apps with your voice.It is compatible with select smartphone platforms.Commands may vary by phone and Applink®software. FRONT HEADLAMP LIGHTING SOLUTION Includes LED Low beam/High beam headlamp,Wig-Wag function and(2) Red/Blue/White LED side warning lights in each headlamp(driver's side White/Red/ 66A Add$860.00 0 passenger side White/Blue) TAIL LAMP I POLICE INTERCEPTOR HOUSING ONLY Pre-existing holes with standard twist lock sealed capability(does not include LED 86T Add$60.00 0 Warning)(eliminates need to drill housing assemblies) REAR LIGHTING SOLUTION Includes two(2)backlit flashing linear high-intensity LED lights(drivers side red/ passenger side blue)mounted to inside liftgate glass Includes two(2)backlit flashing Ilnear high-intensity LED fights(drivers side red/ 66C Add$460.00 0 Passenger side blue)Installed on inside lip of liftgate LED lights only.Wiring,controller"not"included. ULTIMATE WIRING PACKAGE Rear console mounting plate(85R)—contours through 2nd row;channel for wiring Pre-wiring for grille LED lights,siren and speaker(60A) Wiring harness I/P to rear cargo area(overlay) o Two(2)light cables—supports up to six(6)LED lights(engine compartment/grille) 67U Add$560.00 0 o One(1)10-amp siren/speaker circuit engine compartment Rear hatch/cargo area wiring—supports up to six(6)rear LED lights Does"not"include LED lights,side connectors or controller o Recommend Police Wire Harness Connector Kit 67V POLICE WIRE HARNESS CONNECTOR KIT-FRONTIREAR For connectivity to Ford PI Package solutions includes(FRONT): o(2)Male 4-pin connectors for siren o(5)Female 4-pin connectors for lighting/siren/speaker o(1)4-pin IP connector for speakers o(1)4-pin IP connector for siren controller connectivity o(1)8-pin sealed connector o(1)14-pin IP connector For connectivity to Ford PI Package solutions Includes(REAR): 67V Add$230.00 o(2)Male 4-pin connectors for siren o(5)Female 4-pin connectors for lighting/siren/speaker o(1)4-pin IP connector for speakers o(1)4-pin IP connector for siren controller connectivity o(1)8-pin sealed connector o(1)14-pin IP connector Note:See upfltters guide for further detail at www.fordpollceInterceptorupfit.com Page 4 2020 POLICE INTERCEPTOR UTILITY OPTIONAL EQUIPMENT KEY EXTERIOR OPTIONS OPTION CODE CHARGE SELECTION LAMPS!LIGHTING Daytime Running Lamps 942 - Add$50.00 Switchable Red/White Lighting in Cargo Area(deletes 3rd row overhead map light) 171 Add$60.00 Front Warning Auxiliary LED Lights(Driver side-Red/Passenger side-Blue) 21L Add$550.00Note:Requires 60A Front Interior Visor Light Bar(LED) FST Add$1,080,00WhelenFSTFrontInnerEdgeTrio(Red/Blue/White),5 Year Warranty Pre-wiring for grille LED lights,siren and speaker 60A Add$50.00 0 Rear Auxiliary Litigate Lights(Red/Blue LED Lights;located beneath liftgate glass in applique panel) 43A Add$420.00 0 LED lights only.Wiring,controller"nor included. Whelen Rear Quarter Glass Side Warning LED Lights(Duo Red/Blue) 63L Add$570.00 0LEDlightsonly.Wring,controller"nor included, Interior Rear LED Light Bar RST Add$1,180.00 0WhelenRSTRearTrio(Red/Blue/Amber)Inner Edge,5 Year Warranty Side Marker LED-Sideview Mirrors(Driver side-Red/Passenger side-Blue) Located on backside of exterior mirror housing 83B Add$290.00 LED lights only.Wiring,controller"not"included. BODY Glass-Solar Tint 2nd Row,Rear Quarter and Liftgate Window(Deletes Privacy Glass)92G Add$120.00 0 Glass-Solar Tint 2nd Row Only,Privacy Glass on Rear Quarter and Liftgate Window 92R Add$90.00 0 Underbody Deflector Plate(engine and transmission shield) 76D Add$360.00 WHEELS Wheel Covers(18"Full Face Wheel Cover)65L Add$60.00 0 18"Painted Aluminum Wheel 64E Add$480.00 0Note:Spare wheel is an 18"conventional(Police)black steel wheel. AUDIO/VIDEO 12.1"Integrated Computer Screen o Includes 12.1"touchscreen display in center stack and allows for operation of laptop in remote location to free up cabin space in front passenger area o Includes Audio Video Extender(AVX)box,(2)AVX cables,(2)USB cables and 54E Add$2,680.00 0 1)HDMI cable o Includes SYNC 3® Note:Late availability Rear View Camera displayed in rear view mirror(Includes Electrochromic Rear View Mirror) Note:This option replaces the standard display in the center stack area. 87R No Charge Note:Camera can only be displayed in the center stack(std)"OR"the rear view mirror 87R) Rear Camera On-Demand-allows driver to enable rear camera on-demand 19V Add$240.00 0 DOORS/LOCKS Hidden Door-Lock Plunger w/Rear-door controls Inoperable(locks,handles and windows) 52P Add$160.00 Note:Not available with 68G-includes all content of 68G Note:Locks/windows operable from driver's door switches only Rear-Door controls Inoperable(locks,handles and windows)68G Add$75.00 Note:Locks/windows operable from driver's door switches only Remote Keyless-Entry Key Fob(w/o Keypad)-(includes 4-key fobs) Note:Available with Keyed Alike,however,key fobs are"not"fobbed alike when 55F Add$320.00 ordered with Keyed Alike KEYS(can be ordered with Remote Keyless Entry 55F) Keyed Alike-1435x 59E Add$60.00 Keyed Alike-1284x 59B Add$60.00 Keyed Alike-0135x 59D Add$80.00 Keyed Alike-0576x 59F Add$60.00 Keyed Alike-1111x 59J Add$60.00 0 Keyed Alike-1294x 59C Add$60.00 0 Keyed Alike-0151x 59G Add$60.00 0 Page 5 2020 POLICE INTERCEPTOR UTILITY OPTIONAL EQUIPMENT KEY EXTERIOR OPTIONS(cont.) OPTION CODE CHARGE SELECTION FLOORING/SEATS 1st and 2nd row carpet floor covering 16C Add$125.00 0 Front&Rear WeatherTech Floor Liners WTECH Add$180.00 Power passenger seat(8-way)w/2-way manual recline and lumbar) 87P Add$320.00 Rear Center Seat Delete o Deletes the center section of the,2nd row seat 85S No Charge o Includes molded trim floor panel in lieu of center seat section Rear Console Plate Conduit 85R Add$45.00 SAFETY&SECURITY Ballistic Door-Panels(Level Ill)—Driver Front-Door Only' 90D Add$1,590,00 Ballistic Door-Panels(Level III+)—Driver&Pass Front-Doors1 90E Add$3,190.00 Ballistic Door-Panels(Level IV+)—Driver Front-Door Only2 90F Add$2,390.00 Ballistic Door-Panels(Level IV+)—Driver&Pass Front-Doors2 90G Add$4,790.00 0 BUSED—Blind Spot Monitoring with Cross-Traffic Alert 55B Add$570.00 0 Police Perimeter Alert—detects motion in an approximately 270-degree radius on sides and back of vehicle;if movement is determined to be a threat,chime will sound at level I. 686 Add$685.00 Doors will lock and windows will automatically go up at level II.Indudes visual display in instrument cluster with tracking. Pre-Collision Assist with Pedestrian Detection(includes Forward Collision Warning and Automatic Emergency Braking and unique disable switch for Law Enforcement 76P Add$170.00 1:3 use) Note:Not available with option 96W X•Mirrors—Heated Sideview 549 Add$60.00 Perimeter Anti-Theft Alarm o Activated by Hood,Door or Liftgate;when unauthorized entry occurs,system will 593 Add$130.00flashtheheadlamps,parking lamps and sound the horn o Requires Keyless-Entry Key Fob(55F) Police Engine Idle feature(Ford Factory Ignition Override System) o This feature allows you to leave the engine running and prevents your vehicle from 47A Add$280.00 unauthorized use when outside of your vehicle.Allows the key to be removed from ignition while vehicle remains idling.(3 year/36,000 mile warranty) Reverse Sensing 76R Add$275.00 MISCELLANEOUS Aux Air Conditioning 17A Add$610.00 Note:Recommended for K9 Use Additional Noise Suppression Bonds,Ground Straps 60R Add$100.00 Engine Block Heater 41H Add$90,00 Class III Trailer Tow Lighting Package(4-pin and 7-pin connectors and wiring) 52T Add$90.00 H8 AGM Battery(850 CCA/92-amp) 19K Add$120.00 Rear Bumper Step Pad 16P Add$90.00 100 Watt Siren/Speaker 18X Add$290.00 Tested and meets the requirements of NIJ Standard 0108.01 Level III: 7.62 x 51 mm 9.7g M80(.308 Winchester 150gr) Per LAPD requirements.they're also designed to withstand special threat rounds: 7.62 x 39 mm MSC 7.9g(Type 56) 5.56 x 45 mm M193 3.36g 5.56 x 45mm M855 4g Tested and meets the requirements of NIJ Standard 0108.01 Level IV: 30.06 M2 AP 166gr(7.62 x 63 APM2 10.8g) Designed to withstand special threat rounds: 7.62 x 54R LPS 9.65g 7.62 x 51 mm M61 9.75g(.308 Winchester 150.5gr) In addition,Level IV+includes all of the NIJ Level III and LAPD rounds listed in footnote 2. Page 6 POLICE VEHICLE WARNING EQUIPMENT AND PACKAGES WARNING EQUIPMENT AND PACKAGES CHARGE SELECTION Basic Patrol Package Whelen Liberty II 48"LED Light Bar Integrated Alley Lights,Take downs with Flash Integrated Traffic Advisor Full Feature Siren w/Light Controls,PA(Whelen) 100 Watt Siren Speak w/Bracket(Whelen Add$5,280.004LEDCornerLights,2-Front 2-Rear(Whelen) Custom Equipment Console 3 Outlet 12 Volt Strip,Cupholders Light Bar Mounting Kit Installation of One Customer Supplied,2-Way Radio and Antenna All Parts,Labor,and Professional Installation Upgrade Light Bar to Whelen Legacy Model Add$770.00 0 Slick Top Package Add$5,280.00 Interior LED's in lieu of Light Bar;Includes Whelen FST Trio&RST Trio Two Whelen Micron LED Grill Lights(standard with Slick Top Package) Add$280.00 Whelen LINV2 180 Degree Under Mirror Side Warning Add$490.00 O Whelen Tracer Lower Side Warning Add$1,780.00 0 Prisoner Partition Sliding Center Window,XL Space Saver,Center Weapons Recess Add$930.00 0 Supply&Install LED Light in Prisoner Area Add$160.00 0 Rear Window Armor,2nd Row Add$290.00 0 Dual Weapons Rack w/Timer;AR/870 Selina'Vaultlock or Pro Gard Tri-Lock Add$580.00 0 Push Bumper with 4 Ion LED Warning Lights Add$980.00 0 Rear Prisoner Seat w/Cargo Barrier Add$1,480.00 0 Rear Cargo Barrier Only Add$670.00 0 Computer Mount for Customer Supplied Docking Station(includes new charge guard) Add$490.00 0 Install Additional Radio Add$90.00 each 0 Install Video*Camera System Add$490.00 0 Install Radar*System Add$90.00 0 Locking Dual-Drawer Rear Cargo Storage Cabinet Add$2,360.00 0 Lund Loft Rear Overhead Weapon/Electronics Storage Vault Starting at$895.00 0 Custom Programming Available at an Additional$90.00 per Hour Customer Supplied Video and Radar Must Include Vehicle Specific Mounting Kit Page 7 MORROW BROTHERS FORD INC. TRADE INFORMATION CONTACT:Richie M. Wellenkamp PHONE: 1-217-368-3037 FAX: 1-217-368-3517 ORDERING AGENCY: CONTACT: ADDRESS: CITY: PHONE NUMBER: FAX NUMBER: TRADE VALUE(MORROW BROTHERS USE ONLY)$ TRADE-IN VEHICLE INFORMATION YEAR MAKE MODEL/BODY STYLE COLOR VIN# ENGINE TRANSMISSION MILEAGE FRONT WHEEL DRIVE ALL-WHEEL DRIVE 4X4 TRUCK 2WD TRUCK HAS THIS VEHICLE BEEN USED AS A IC9 UNIT? LIST ANY BODY DAMAGE: LIST ANY MECHANICAL PROBLEMS OR DEFECTS: YOU MAY E-MAIL PICTURES TO: richie@morrowbrothersfordinc.com WE WILL TRADE FOR ANYTHING! Page 8 Summary Discussion of the purchase of one (1) Z Master lawn mower. Background The Public Works Department maintains approximately 23 acres of grass areas such as boulevards, trails, city-owned properties, lift stations, and water treatment plants. Next year, this amount will nearly double to 44 acres when the City is responsible for the maintenance of the trails along the Rt. 34 west project. Currently, public works have a 2013 Toro 60” mower and a 2015 Kubota 54” mower to maintain 23 acres. Both mowers are past their useful life and are becoming very unreliable. Staff has weekly breakdowns with both mowers. Already this season, staff has had to rent a mower for a week while one was being repaired. In order to maintain these areas efficiently, staff needs a minimum of two mowers working consistently. There are two (2) mowers listed in the approved FY2021 budget in the PW Equipment Capital Fund for $31,000. Staff is recommending the purchase of one of the two budgeted mowers. This will provide staff a good comfort level that allows continued lawn maintenance throughout the season. Staff anticipates purchasing the second mower after the season has commenced. With the increase of the acreage next year, staff will request a third mower in the FY2022 budget. By having multiple mowers, it reduces the usage hours, increasing the equipment’s lifespan, and reducing the amount of repairs needed in the future. The City has purchased Toro mowers previously. Toro products are built for commercial use, reliable, and parts are readily accessible. Staff would like to continue using Toro products for ease of use, and staff can perform all routine maintenance and most repairs. This knowledge reduces the additional costs over the life of the mower. Staff has selected a Toro Z Master Series mower. Recommendation Staff is ready to move forward with the purchase of a 2020 Toro Z Master Series mower in the amount not to exceed $10,500. Attachments  Exhibit A – Reinders, Inc. Quote  Exhibit B – Equipment Specifications Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works Carri Parker, Purchasing Manager CC: Bart Olson, Administrator Date: July 22, 2020 Subject: Public Works Lawn Mower Purchase Item No.Description Qty List Price Unit Price Unit Discount Line Amount 72945TOR Ride Mower / 72" / 26.5hp KohEFI /Z-Mstr 5000/Susp 0 15,348.00 10,498.00 0.00 Bill-to Ship-to Quote Details City of Yorkville Scott Sleezer 800 Game Farm Road City of Yorkville Scott Sleezer 800 Game Farm Road Paul Stebel 7/23/2020 Delivery Yorkville, IL 60560 Yorkville, IL 60560 Net 25 EOM Sales Rep Document Date Shipment Method Terms Customer ID 1039079 Customer PO SCOTT MOWERS Subtotal 0.00 Tax 0.00 Total 0.00 Discount 0.00 Signature : Call, text, or email us! Keep your business running by communicating your orders electronically and arrange for delivery or will-call pick up. Be sure to utilize this as an alternative option to visiting one of our Chicagoland locations. Visit RussoPower.com for more details. Place your orders without the need to be in our stores! Prices reflected on this quote are valid for 15 days SQ10035433 Sales Quote Page 1 of 1 1636 North Aurora Road Naperville, IL 60563 630-219-2440 18 Z MASTER® 5000 SERIES REAR DISCHARGE MOWERS NEED A PRODUCTIVITY EDGE? Our rear discharge models let operators trim on either side of the deck while keeping sidewalks and flowerbeds clipping-free. SAVE TIME AND CLEANUP with the rear discharge deck design that drops clippings within the path of the mower. GAIN FUEL EFFICIENCY with Kohler ® Command PRO® engines featuring electronic fuel injection (EFI). 490-0396.indd 18490-0396.indd 18 1/29/20 11:42 AM1/29/20 11:42 AM 19 * The gross horsepower of these gasoline engines was laboratory rated at 3600 rpm by the engine manufacturer in accordance with SAE J1940 or SAE J1995. As configured to meet safety, emission and operating requirements, the actual engine horsepower on these mowers will be significantly lower. †CARB compliant model or model available. 72943† 72945†POWER SYSTEM Commercial Engines at 3600 RPM*25 hp Kohler Command PRO EFI (747cc) 26.5 hp Kohler Command PRO EFI (747cc) Starter Electric Electric Heavy-Duty Canister Air Cleaner Standard Standard Drive Tires 24" x 12" – 12" (61 x 30.5 – 30.5 cm) 24" x 12" – 12" (61 x 30.5 – 30.5 cm) Caster Tires 13" x 6.5" – 6" (33 x 16.5 – 15.2 cm) Flat-Free Semi-Pneumatic 13" x 6.5" – 6" (33 x 16.5 – 15.2 cm) Flat-Free Semi-Pneumatic Fuel/Capacity Gas/12-Gal (45.4 L)Gas/12-Gal (45.4 L) Hour Meter Smart Hour Meter Smart Hour Meter Hydraulic Drive System Unitized Pumps & Wheel Motors Unitized Pumps & Wheel Motors Pump 12cc/rev (shock valves)12cc/rev (shock valves) Wheel Motor 14.6 cir 14.6 cir Maximum Forward Speed 10 mph (16.1 km/h)10 mph (16.1 km/h) Clutch Electromagnetic Electromagnetic MOWING DECKS Deck Size 60" (152.4 cm)72" (182.9 cm) Cutting Deck 7-Gauge TURBO FORCE® Rear Discharge 7-Gauge TURBO FORCE Rear Discharge Bullnose Bumper Standard Standard Adjustable Discharge Baffle -- Rubber Discharge Chute -- Deck Lift Design Extension Spring Extension Spring Spindle Housings 9" (22.9 cm) Dia. Cast Aluminum 9" (22.9 cm) Dia. Cast Aluminum 1" (2.5 cm) Heavy-Duty Spindle Shaft Standard Standard Spindle Bearings Maintenance-Free Greaseable Cutting Height 1.0" – 5.5" (2.5 – 14 cm) 1.0" – 5.5" (2.5 – 14 cm) Blades .204" (.5 cm) Heat-Treated Steel .204" (.5 cm) Heat-Treated Steel Blade Tip Speed 18,500+ ft/min 18,500+ ft/min Belt Construction Aramid Fiber V-Belt Aramid Fiber V-Belt Anti-Scalp Rollers 2 Side Bumpers/4 Rollers 2 Side Bumpers/4 Rollers Carrier Frame Construction 3" x 1.5" x 10-Gauge (7.6 cm x 3.8 cm x 10-Gauge) 3" x 1.5" x 10-Gauge (7.6 cm x 3.8 cm x 10-Gauge) FEATURES Steering Controls 1-5/8" (4.1 cm) Diameter Grips; Adjustable, Dampened 1-5/8" (4.1 cm) Diameter Grips; Adjustable, Dampened Operator Seat Deluxe Suspension with 3-D Isolation Mounts Deluxe Suspension with 3-D Isolation Mounts Arm Rests Standard Standard Seat Suspension System Standard Standard Folding ROPS Standard Standard Storage Compartment Standard Standard Foot Pedal Deck Lift Standard Standard Z Stand Optional Optional Floor Pan Pierced, Extruded Tread; No-Tools Deck Access Pierced, Extruded Tread; No-Tools Deck Access WEIGHTS AND MEASUREMENTS Weight 1,271 lbs.576.5 kg 1,335 lbs.605.5 kg ROPS Height (Folded)46.8"118.9 cm 46.8"118.9 cm ROPS Height (Upright)70.5"179.1 cm 70.5"179.1 cm Deck Clearance Width 66.3"168.4 cm 78.3"198.9 cm Deflector Width N/A N/A N/A N/A Length 87.3"221.7 cm 87.3"221.7 cm REAR DISCHARGE Two blades rotate clockwise and one blade rotates counter- clockwise to spread clippings evenly through the rear discharge tunnel, saving time and cleanup. ANTI-SCALPING SYSTEM Durable, adjustable side bumpers protect the mower while enhancing deck flotation over uneven surfaces. RUGGED PERFORMANCE Highly productive in taller grass and weed conditions. 5.5–6.5 MAXIMUM ACRES PER HOUR Maximum acres per hour based on 90% efficiency (MPH x width of cut). Actual productivity dependent upon conditions. 490-0396.indd 19490-0396.indd 19 2/5/20 10:13 AM2/5/20 10:13 AM Subject Approval to purchase a lawn mower for the Parks & Recreation Department. Background The City’s Parks & Recreation Department maintains nearly 250 acres of open green space throughout the City of Yorkville. To sustain the level of maintenance that the residents of Yorkville have come to expect, Parks staff uses seven (7) different types of mowers for the three (3) designated mowing routes for all of the open grass space throughout the City. Over the last few years, Parks staff has done everything possible to keep a twelve (12) year old 4000D Wing 10-12-foot cut lawn mower safely running. Unfortunately, this mower has reached the end of its useful life span. This specific mower is especially vital to City operations as it allows staff to mow the City’s large park sites, such as Beecher and Bristol Bay, more efficiently. Without this lawn mower, it would be nearly impossible to mow high traffic and large park sites effectively, increasing the amount of time spent on caring for these locations resulting in additional staff time costs. Staff has established an equipment replacement schedule that would replace these large, wing- style mowers approximately every 10 years. Staff is recommending the replacement of a 2008 Toro 4000-D wing mower (image attached). If replaced, the old mower would be used for parts. The purchase amount for a new Groundmaster 4000-D wing lawn mower is $52,887.63. Attached is a quote from Reinders, Inc. Reinders, Inc. is a Toro dealer that is able to provide pricing based on the Toro State contract. This purchase is exempt from the competitive bidding process as part of the cooperative purchasing agreement with the State in accordance with City Code Section 1-7-3 (C). This purchase is allocated in the approved FY2021 Parks and Recreation Capital Account. The amount budgeted in the account for FY2021 is $70,000. Recommendation Staff recommends the City Council authorize a resolution to purchase the Groundmaster 4000-D Wing Lawn Mower from Reinders, Inc. in the amount of $52,887.63. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks Carri Parker, Purchasing Manager Date: July 20, 2020 Subject: Approval to purchase a lawn mower for the Parks & Recreation Department Attachments • Exhibit A – Reinders, Inc. Quote • 2020 Groundmaster 4000-D Wing Mower • 2008 Toro 4000-D Wing Mower Image • Resolution Whitey Anderson, SCPS Cell (630) 251-4832 Fax (847) 678-5511 wanderson@reinders.com Acct #:365726 City of Yorkville Quote ID Quotes Good 800 Game Farm Road for 30 days Yorkville IL 60560 Quote Date Tax Not Included 7/20/20 In Quote Attn:Scott Sleezer PRICE QUOTATION Qty Model #Description Total 1 30609 Groundsmaster 4000-D (T4)Illinois State Contract $52,887.63 Sub-Total $52,887.63 Sales Tax $0.00 Total $52,887.63 ORDER Territory Manager 911 Tower Road Mundelein, IL 60060 I am pleased to submit the attached proposal for your consideration ORDER ACCEPTANCE AGREEMENT Territory Manager Reinders, Inc. By signing below, I am authorizing Reinders, Inc. to proceed with fulfilling the product order based on the quote I.D.# noted and that I have reviewed the quote in its entirety. Unless otherwise indicated I agree to accept delivery on the earliest date that this product can be shipped to our location(s). Any and all trades associated with this order will be ready for pick up at time of delivery of this order. A 2.5% service fee will apply for all credit card transactions. Quote I.D. # ____________________________ Accepted Equipment Delivery Date________________________ Authorized Signature:________________________________________________________ Print Name:____________________________________________ Date:__________________________ Whitey Anderson, SCPS All prices quoted include delivery to your facility unless otherwise stated. The preceding pricing is valid for 30 days unless otherwise stated. Prices include assembly where applicable and accessibility to parts and service manuals. Timing at delivery may vary and is subject to manufacturer's availability. Purchaser is responsible for applicable taxes. All financed items will require lease documentation be returned to the finance company and approved for shipment by the lessor before delivery can be completed. Proposal Summary and Agreement This is a proposal on the goods named, subject to the following conditions: The prices and terms on this proposal are not subject to verbal changes or other agreements unless approved in writing by the seller. All proposals and agreements are contingent on availability of product from the manufacturer. Typographical errors are subject to correction. Resolution No. 2020-____ Page 1 Resolution No. 2020-___ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE PURCHASE OF ONE GROUNDMASTER 4000-D LAWN MOWER FROM REINDERS, INC., MUNDELEIN, ILLINOIS IN THE AMOUNT OF $52,887.63. WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to the Governmental Purchasing Act, 30 ILCS 525/1 et. seq. (the “Act”), the City determined it to be in its best interest to purchase one Groundmaster 4000-D Lawn Mower through the joint purchasing program of the State of Illinois; and WHEREAS, after completion of the competitive procuring process as required by the Act, the State of Illinois awarded the contract to Toro Dealerships throughout the State. Reinders, Inc. of Mundelein, Illinois, is a Toro Dealership within the State of Illinois; and WHEREAS, it is in the best interest of the City to approve the purchase the one Groundmaster 4000-D Lawn Mower as itemized on Exhibit A attached hereto from Reinders, Inc. of Mundelein, Illinois; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: The foregoing recitals are hereby incorporated in this Resolution as the findings of the Corporate Authorities. Section 2: Pursuant the Act, the City Administrator is hereby authorized and directed to proceed with the purchase of the lawn mower as itemized on Exhibit A through Reinders, Inc. of Mundelein, Illinois through the State of Illinois. Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois this 28th day of July 2020. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK Resolution No. 2020-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK