Library Board Packet 2020 08-10-20
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
August 10, 2020- 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
Physical Facilities
12. Unfinished Business
Reopening Update
Dedication Plaques
Landscaping Project Proposals
13. New Business
Marketing Plan (Draft)
Metronet Business Agreement
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, July 13, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
NOTE: In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by
Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency
Management Agency Act, the United City of Yorkville is encouraging social distancing by allowing
remote attendance to the Library Board of Trustees meeting during the Covid-19 pandemic.
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established. All meeting participants attended in-person.
Roll Call: Julie Brendich (arrived 7:01pm), Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-
yes, Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes
Absent: Susan Chacon
Others Present:
Library Director Elisa Topper; Circulation Manager Sharyl Iwanski-Goist; Joan McEachern-Kendall
Art Guild; Elogio Ortega-Ortega Studio
Recognition of Visitors: President Crawford recognized the library staff and guests.
Amendments to the Agenda: Trustee Walter asked to move the “Update on Library Mural' prior to
the minutes and to add 'E-Rate Project Update' under Unfinished Business.
At this time, Ms. Iwanski-Goist asked the Board to proceed to the main part of the library and she
surprised the Board by showing the mural had been completed and installed by Artist Elogio Ortega.
Ms. Topper said there will be a bookmark that will discuss the mural and she recognized Sharyl for her
hard work on this project. A press release will also be distributed.
Minutes: June 8, 2020 Policy Committee; June 8, 2020 regular Board meeting; July 1, 2020
Special Board meeting
Trustee Walter moved and Trustee Garcia seconded the motion to approve all 3 sets of minutes.
Roll call: Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-
yes. Carried 7-0.
Correspondence:
President Crawford read a thank you letter from former employee Barb Manning. A letter from Cheryl
Knox was also read. She thanked the Board for paying staff during the library shutdown and indicated
she would be donating one paycheck to the library.
Public Comment: None
Page 1 of 3
Report of the Treasurer:
Financial Statement
The Board reviewed the reports and the Amazon Prime fee was questioned. It is being paid monthly
instead of yearly.
Payment of Bills
President Crawford entertained a motion to pay the bills as follows and Trustee Garcia seconded.
$23,281.09 Bills
$34,963.10 Payroll
$58,244.19 Total
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-
yes. Carried 7-0.
Report of the Library Director:
Director Topper presented the highlights of her report:
1. R.J. O'Neil was called twice this month, HVAC not working due to cottonwood seed problem
and no air conditioning due to a power outage, system reset.
2. Illinois Public Library report completed and submitted.
3. Working on marketing plan, will bring to Board in August, looking at web redesign.
4. Summer Reading Program shifted to on-line program.
5. Six staff members resigned, and 2 more will leave next month, 25 applications received and 8
people will be interviewed.
6. Staff conducting inventory and cleaning of books, using 3-day quarantine protocol on returned
books.
7. Friends of Library offered to remove some stones from around digital sign, landscaping to be
discussed later in meeting.
8. Curbside service provided 474 deliveries of 1,370 items.
9. Reopening of library today, gave gift bag to first patron, discussed details of the reopening
procedure. Friends will be assisting at the welcome desk.
10. Mr. Walter noted $476 for subscription cards for the month.
City Council Liaison: No report
Standing Committees: None
Unfinished Business:
E-Rate Project Update
Mr. Walter gave an update on this project. The e-rate funds allocated were able to be used on July 1st.
On July 3rd, he found that the library is not getting the 500 mbps that was ordered and is not being
billed for the higher amount. Comcast was called and they said the project was inexplicably rejected in
February with no notification to the library or to the sales rep. The wi-fi upgrade will start July 20th
and Mr. Hedman and Mr. Walter will perform advance preparations. Comcast will add 6 access points
and upgrade others for a total of 12 points.
Election of Board Officers
Secretary Rodriguez asked Mr. Crawford and Mr. Walter to present statements since both were running
for Board President. Board members also asked them some questions. Mr. Hedman asked to be a
write-in candidate for Treasurer. The Board also discussed the Strategic Plan which has not yet been
completed due to Covid. The Community Survey results will be utilized in the Strategic Plan. The
Page 2 of 3
marketing plan and goals will be placed on the next meeting agenda. Possible classes via Zoom, such
as Excel, were also suggested, for those who might be looking for jobs due to the pandemic. Ms.
Rodriguez said the library must determine how to best serve the community as many people may be out
of work. Other on-line programs and already scheduled programs for the fall, were discussed.
The Board then voted on the officers using paper ballots which were tallied by the Board Secretary.
The following persons were elected:
President: Darren Crawford
Vice-President: Theron Garcia
Secretary: Wamecca Rodriguez
Treasurer: Jason Hedman
New Business:
Landscaping Around Digital Sign
Ms. Topper said landscaping is needed around the new sign and she will obtain 3 bids since she does
not wish to ask the Friends to pay for it. Board members suggested the project be opened to high
school students for service hours, to garden clubs or other volunteers and to ask the public to submit
suggestions. Ms. Topper said she would like to get a plaque titled “Dixie's Garden” since Dixie
DeBord planned the beautiful butterfly garden. It was suggested Ms. DeBord could oversee the project
due to her excellent gardening skills. The Friends will clean up the area around the old sign. Ms.
Rodriguez said the Board should decide on a general plan and what materials/plants/mulch/rock to
purchase so the quotes are based on the same specs.
Executive Session:
At 8:05pm, President Crawford moved and Trustee Garcia seconded, to go into Executive Session for
the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for
purposes of approval by the body of the minutes or semi-annual review of the minutes. Roll call:
Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes.
Carried 7-0. Only Board members were present for the Session. It concluded at approximately
8:11pm.
When the regular meeting resumed at approximately 8:11pm, all Board members and Ms. Topper were
present. The Board agreed to release the Executive Session minutes from February 10, 2020 only and
all other minutes will remain sealed. Roll call to release minutes: Garcia-yes, Hedman-yes,
Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes. Carried 7-0.
Adjournment:
There was no further business and the meeting adjourned at 8:13pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-A.SIMMONS 06/30/20 01 COMCAST-MAY 2020 & JUNE 202082-820-54-00-5440608.6402 INTERNET, CABLE & VOICE** COMMENT **03 IFO-CAPA CERTIFICATION01-120-54-00-546050.0004 RENEWAL-SIMMONS** COMMENT **05 WAREHOUSE DIRECT-CALENDAR01-120-56-00-561023.1306 ADS-JUL-SEPT 2020 MONITORING @ 23-216-54-00-5446529.4407 800 GAME FARM RD** COMMENT **08 VERIZON-MAY 2020 IN CAR UNITS 01-210-54-00-5440756.2709 VERIZON-MAY 2020 TABLET79-790-54-00-544036.0110 VERIZON-MAY 2020 MOBILE PHONES 01-220-54-00-5440186.3211 VERIZON-MAY 2020 MOBILE PHONES 01-210-54-00-5440885.0212 VERIZON-MAY 2020 MOBILE PHONES 79-795-54-00-544093.1613 VERIZON-MAY 2020 MOBILE PHONES 51-510-54-00-5440179.5514 VERIZON-MAY 2020 MOBILE PHONES 52-520-54-00-544036.0115 HOMER TREE-TREE REMOVAL01-410-54-00-54583,500.0016 GO DADDY-SSL RENEWALS01-640-54-00-5450559.96INVOICE TOTAL:7,443.51 *072520-B.OLSEM06/30/20 01 WAREHOUSE DIRECT-PAPER ROLLS 01-110-56-00-56106.11INVOICE TOTAL:6.11 *072520-B.OLSON06/30/20 01 ZOOM-5/23-6/22 MONTHLY FEE01-110-54-00-5462154.97INVOICE TOTAL:154.97 *072520-B.PFIZENMAIER 06/30/20 01 AMERICAN TIRE#3456-OIL CHANGE 01-210-54-00-549562.4802 AMERICAN TIRE#3455-OIL CHANGE 01-210-54-00-549562.4803 AMERICAN TIRE#3442-AC REPAIR 01-210-54-00-5495951.7204 AMERICAN TIRE#3443-AC REPAIR 01-210-54-00-5495951.7205 SCHOCKS#22345-TOWING01-210-54-00-5495230.0006 STEVENS-EMBROIDERY01-210-56-00-560040.0007 O'REILLY AUTO-CAMERA ADHESIVE 01-210-54-00-54957.9908 AMERICAN TIRE#3521-MOUNT TIRE 01-210-54-00-549515.8909 AMERICAN TIRE#3537-AC FILTER 01-210-54-00-549591.4810 AMERICAN TIRE#3476-OIL01-210-54-00-5495219.8411 CHANGE, INSTALL BATTERY KILL** COMMENT **12 SWITCH, REPAIR TIRE** COMMENT **13 AMERICAN TIRE#3494-OIL01-210-54-00-5495243.7614 CHANGE, AIR FILTER, WASHER** COMMENT **15 FLUID TANK REPLACED** COMMENT **16 AMERICAN TIRE#3517-REPLACED 01-210-54-00-5495285.3517 VAPOR CANISTER, ADD COOLANT,** COMMENT **18 OIL CHANGE** COMMENT **19 LAPG-JUMP BOOTS-BEHR01-210-56-00-5600124.0020 ILDMV-VEHICLE REGISTRATION01-210-54-00-5495154.40INVOICE TOTAL:3,441.11 *FY 21Page 1 of 10
DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-D.BROWN06/30/20 02 AMAZON-CIRCULAR CHARTS51-510-56-00-563832.0003 ILLCO-PVC HOSE51-510-56-00-563823.64INVOICE TOTAL:304.02 *072520-D.HENNE06/30/20 01 FLATSOS-2 TIRES01-410-56-00-5628143.33INVOICE TOTAL:143.33 *072520-D.SMITH06/30/20 01 LAFARGE-2 LOADS OF STONE25-225-60-00-6010596.8202 MONTGOMERY LANDSCAPE-DIRT25-225-60-00-6010200.00INVOICE TOTAL:796.82 *072520-E.DHUSE06/30/20 01 WAREHOUSE DIRECT-PAPER,TONER 52-520-56-00-5610261.3702 NAPA#257476-CHUCK01-410-56-00-56289.9903 NAPA#256023-FILTERS01-410-56-00-56286.2004 NAPA#258242-ANTIFFREEZE01-410-56-00-56285.9905 NAPA#257121-ID BAR01-410-56-00-562820.5406 NAPA#257058-BRAKE PADS,51-510-56-00-5628579.9607 CALIPERS, BRAKE FLUID** COMMENT **08 NAPA#256282-BATTERY01-410-56-00-5628114.1609 NAPA#255987-COOLANT01-410-56-00-562816.8810 NAPA-CALIPER DEPOSIT CREDIT 51-510-56-00-5628-69.46INVOICE TOTAL:945.63 *072520-E.TOPPER 06/30/20 01 UPSTAGING-COUNTER SHIELD82-820-56-00-5621641.0002 IMPRINT-PROMOTIONAL MATERIALS 82-820-54-00-5426795.2003 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460134.8404 AMAZON-PRESS-N-SEAL82-820-56-00-561045.4805 YORVILLE POST-POSTAGE82-820-54-00-54527.3106 AMAZON PRIME MONTHLY FEE82-820-54-00-546012.9907 AMAZON-THERMOMETER CREDIT82-820-56-00-5610-62.9708 BARREL SACK BAG** COMMENT **09 AMAZON-LAWN BAGS82-820-56-00-5621132.5710 PEORIA PARK DISTRICT-VIRTUAL 82-820-56-00-567150.0011 TRAVELING NATURALIST PROGRAM** COMMENT **12 AMAZON-ROCKING CHAIR82-000-24-00-248044.9913 AMAZON-ADDRESS LABELS,82-000-24-00-248076.3614 BATTERIES, SEAT CUSHIONS** COMMENT **15 DOMAIN LISTING-CHARGE REFUND 82-820-54-00-5426-228.0016 AMAZON-SOCIAL DISTANCING DECAL 82-820-56-00-561016.9917 AMAZON-ESSENTIAL OIL SANITIZER 82-820-56-00-562154.9918 AMAZON-ELECTRONIC KEYBOARD82-000-24-00-248082.9919 AMAZON-GAMES, CARDS82-000-24-00-248036.9320 AMAZON-TOUCHLESS HAND82-820-56-00-5621199.3821 SANITIZER DISPENSER** COMMENT **22 AMAZON-SENSORY BALL82-000-24-00-248014.99FY 21Page 2 of 10
DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-E.TOPPER 06/30/20 23 AMAZON-THERMOMETERS82-820-56-00-561069.99INVOICE TOTAL:2,126.03 *072520-E.WILLRETT 06/30/20 01 ILCMA-ANNUAL MEMBERSHIP01-110-54-00-5460253.5002 RENEWAL-WILLRETT** COMMENT **03 ELEMENT FOUR-JUN 2020 CLOUD 01-640-54-00-5450454.0604 CONNECT BACKUPS** COMMENT **INVOICE TOTAL:707.56 *072520-G.STEFFENS 06/30/20 01 FLATSOS-NEW GATOR REPAIR01-410-54-00-5490106.4302 FLATSOS-NEW GATOR TIRE01-410-54-00-549020.0003 FLATSOS-NEW GATOR REPAIR01-410-54-00-549092.5704 FLATSOS-NEW GATOR TIRE01-410-54-00-549020.0005 OREILLY-TRANS FLUID52-520-56-00-562815.98INVOICE TOTAL:254.98 *072520-J.BAUER04/30/20 01 EXHAUST WORKS-MUFFLER REPAIR 51-510-54-00-5490481.96INVOICE TOTAL:481.96 *072520-J.ENGBERG 06/30/20 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-54-00-546252.9902 FEE** COMMENT **INVOICE TOTAL:52.99 *072520-J.GALAUNER 06/30/20 01 TARGET-ENVELOPES79-795-56-00-560610.98INVOICE TOTAL:10.98 *072520-J.JENSEN 06/30/20 01 TARGET-SHEET PROTECTORS01-210-56-00-561013.9802 IACP-SHARED PRINCIPLES POSTERS 01-210-56-00-562037.00INVOICE TOTAL:50.98 *072520-J.SLEEZER 06/30/20 01 DOORS BY RUSS-DOOR REPAIR23-216-54-00-544634.00INVOICE TOTAL:34.00 *072520-J.WEISS06/30/20 01 GROUND EFFECTS-MEXICAN PEBBLES 82-820-56-00-56714.6402 THERAPY SHOPPE-FIDGETS82-000-24-00-2480105.6103 FOXY'S ICE CREAM-16 $5.00 GIFT 82-000-24-00-248080.0004 CARDS FOR SUMMER READING** COMMENT **05 ROSATIS-GIFT CARDS FOR SUMMER 82-000-24-00-248040.0006 READING** COMMENT **07 PARMA-GIFT CARDS FOR SUMMER 82-000-24-00-248040.0008 READING** COMMENT **INVOICE TOTAL:270.25 *072520-K.GREGORY 06/30/20 01 ARAMARK#1592266295-MATS51-510-54-00-548556.6802 ARAMARK#1592281154-MATS01-410-54-00-548556.68FY 21Page 3 of 10
DATE: 07/16/20UNITED CITY OF YORKVILLETIME: 08:33:17MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900092 FNBO FIRST NATIONAL BANK OMAHA 07/25/20072520-R.HARMON 06/30/20 01 AMAZON-MAILERS, INDEX CARDS, 79-795-56-00-5606177.1102 CLAY, ALKA-SELTZER, FILM** COMMENT **03 CANISTERS, BUG COUNTERS, DICE, ** COMMENT **04 CARDSTOCK, EASTER GRASS,** COMMENT **05 STICKERS** COMMENT **06 US POSTAL-PRIORITY MAILING79-795-56-00-560615.0007 AMAZON-INK PADS, FREEZER79-795-56-00-5606198.7908 BAGS, SANDWICH BAGS,** COMMENT **09 STREAMERS, STICKERS, CLOROX** COMMENT **10 WIPES, WATER GUNS, PUTTY,** COMMENT **11 DINOSAUR TOYS, CRAFT STICKS** COMMENT **12 STAPLES-TAX CREDIT79-795-56-00-5606-2.5113 USPS-PRORITY SHIPPING79-795-54-00-545223.7014 PETITE PALETTE-VIRTUAL79-795-54-00-546296.0015 PAINTING CLASS** COMMENT **16 AMAZON-CLAY, CARDSTOCK79-795-56-00-560650.5617 FUN EXPRESS-CRAFT SUPPLIES79-795-56-00-5606184.8718 AMAZON-STICKERS, STRAWS,79-795-56-00-560667.6019 COFFEE, ENVELOPES, STORAGE** COMMENT **20 BAGS** COMMENT **21 TEACHERS PY TEACHERS-TEACHING 79-795-56-00-5606125.5022 AIDES** COMMENT **23 STAPLES-PAPER, BOXES79-795-56-00-560654.1824 AMAZON-GOLF TEES, PAPER79-795-56-00-560654.8425 CLIPS, PENCILS, PING PONG** COMMENT **26 BALLS** COMMENT **INVOICE TOTAL:1,045.64 *072520-R.WRIGHT 06/30/20 01 PRO 2010 TERMINAL SERVER01-120-54-00-546242.3902 LICENSE FOR PAYROLL DIRECT** COMMENT **03 DEPOSIT EMAIL PROCESSING** COMMENT **INVOICE TOTAL:42.39 *072520-S.AUGUSTINE 06/30/20 01 STARBUCKS-SUMMER READING GIFT 82-000-24-00-248020.0002 CARD** COMMENT **03 GRACE COFFEE-SUMMER READING 82-000-24-00-248010.0004 GIFT CARD** COMMENT **INVOICE TOTAL:30.00 *072520-S.REDMON 06/30/20 01 ASCAP-ANNUAL LICENSING FEE79-795-56-00-5606365.5002 AT&T -6/24-7/23 TOWN SQUARE 79-795-54-00-544078.5303 PARK SIGN INTERNET** COMMENT **04 ARAMARK#1592296158-MATS79-790-56-00-562018.2105 ARAMARK#1592303698-MATS79-790-56-00-562018.2106 ARAMARK#001592281153-MATS79-790-56-00-562018.21FY 21Total for all Highlighted Library Invoices: $3,034.92Page 4 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/04/20 UNITED CITY OF YORKVILLE TIME: 16:30:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/10/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104910 BAKTAY BAKER & TAYLOR 2035271646 07/17/20 01 BOOKS 84-840-56-00-5686 59.16 INVOICE TOTAL: 59.16 * 2035298628 06/29/20 01 BOOKS 84-840-56-00-5686 253.60 INVOICE TOTAL: 253.60 * 2035314807 07/13/20 01 BOOKS 84-840-56-00-5686 1,242.11 INVOICE TOTAL: 1,242.11 * 2035326040 07/20/20 01 BOOKS 84-840-56-00-5686 586.97 INVOICE TOTAL: 586.97 * 2035340313 07/09/20 01 BOOKS 84-840-56-00-5686 275.63 INVOICE TOTAL: 275.63 * 2035357661 07/18/20 01 BOOKS 84-840-56-00-5686 581.06 INVOICE TOTAL: 581.06 * CHECK TOTAL: 2,998.53 104911 CAMBRIA CAMBRIA SALES COMPANY INC. 41767 07/08/20 01 PAPER TOWEL, URINAL BLOCKS 82-820-56-00-5621 150.02 INVOICE TOTAL: 150.02 * CHECK TOTAL: 150.02 104912 IMPACT IMPACT NETWORKING, LLC 1844172 07/18/20 01 04/15-07/15 COPY CHARGES 82-820-54-00-5462 66.09 INVOICE TOTAL: 66.09 * CHECK TOTAL: 66.09 104913 MIDWTAPE MIDWEST TAPEPage 5 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/04/20 UNITED CITY OF YORKVILLE TIME: 16:30:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/10/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104913 MIDWTAPE MIDWEST TAPE 99078820 06/29/20 01 DVD 84-840-56-00-5685 24.99 INVOICE TOTAL: 24.99 * 99078821 06/29/20 01 AUDIO BOOKS 84-840-56-00-5683 39.99 INVOICE TOTAL: 39.99 * 99168776 07/23/20 01 DVD CASES 82-820-56-00-5620 151.99 INVOICE TOTAL: 151.99 * CHECK TOTAL: 216.97 104914 NICOR NICOR GAS 91-85-68-4012 8-0620 07/09/20 01 06/01-07/02 902 GAME FARM RD 82-820-54-00-5480 711.17 INVOICE TOTAL: 711.17 * CHECK TOTAL: 711.17 104915 PRAIRCAT PRAIRIECAT 6891 06/30/20 01 INNOVATIVE EXPRESS LANE 82-820-54-00-5468 399.14 02 LICENSE MAINTENANCE ** COMMENT ** INVOICE TOTAL: 399.14 * CHECK TOTAL: 399.14 104916 PSNRBLAW PEREGRINE, STIME, NEWMAN, 60526 07/17/20 01 07/01/19-096/30/20 LEGAL 82-820-54-00-5466 337.50 02 SERVICES ** COMMENT ** INVOICE TOTAL: 337.50 * CHECK TOTAL: 337.50 104917 RJONEIL R.J. O'NEIL, INC.Page 6 of 10
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL DATE: 08/04/20 UNITED CITY OF YORKVILLE TIME: 16:30:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/10/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104917 RJONEIL R.J. O'NEIL, INC. 00112325 07/07/20 01 HVAC REPAIR 82-820-54-00-5495 187.50 INVOICE TOTAL: 187.50 * 00112476 07/31/20 01 CHILLER REPAIR 82-820-54-00-5495 274.00 INVOICE TOTAL: 274.00 * CHECK TOTAL: 461.50 104918 YOUNGM MARLYS J. YOUNG 071320 07/23/20 01 07/13/20 MEETING MINUTES 82-820-54-00-5462 65.50 INVOICE TOTAL: 65.50 * CHECK TOTAL: 65.50 TOTAL AMOUNT PAID: 5,406.42Page 7 of 10
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.08$ -$ 19,610.08 2,198.82$ 1,451.44$ 23,260.34$ FINANCE10,703.46 - 10,703.46 1,212.32 800.64 12,716.42$ POLICE114,003.17 5,280.24 119,283.41 723.73 8,745.09 128,752.23$ COMMUNITY DEV.19,119.68 - 19,119.68 2,169.17 1,421.70 22,710.55$ STREETS15,932.06 104.92 16,036.98 1,791.33 1,166.24 18,994.55$ WATER16,277.77 176.65 16,454.42 1,854.71 1,208.42 19,517.55$ SEWER8,903.10 - 8,903.10 994.47 640.68 10,538.25$ PARKS22,138.66 113.54 22,252.20 2,496.74 1,625.19 26,374.13$ RECREATION13,949.03 - 13,949.03 1,520.11 1,030.54 16,499.68$ LIBRARY15,023.60 - 15,023.60 1,193.40 1,126.75 17,343.75$ TOTALS255,660.61$ 5,675.35$ 261,335.96$ 16,154.80$ 19,216.69$ 296,707.45$ TOTAL PAYROLL296,707.45$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 10, 2020Page 8 of 10
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,000.00 - 4,000.00 - 306.00 4,306.00 ADMINISTRATION19,776.76 - 19,776.76 2,209.06 1,458.44 23,444.26 FINANCE10,870.12 - 10,870.12 1,214.19 801.91 12,886.22 POLICE113,189.69 2,450.62 115,640.31 723.73 8,443.44 124,807.48 COMMUNITY DEV.19,119.69 - 19,119.69 2,135.67 1,398.74 22,654.10 STREETS15,949.38 98.95 16,048.33 1,792.61 1,167.11 19,008.05 WATER17,566.71 - 17,566.71 1,962.20 1,282.05 20,810.96 SEWER8,903.10 - 8,903.10 994.47 640.68 10,538.25 PARKS21,009.63 63.51 21,073.14 2,353.87 1,527.33 24,954.34 RECREATION14,325.20 - 14,325.20 1,511.74 1,053.63 16,890.57 LIBRARY15,872.95 - 15,872.95 1,176.64 1,180.27 18,229.86 TOTALS261,491.57$ 2,613.08$ 264,104.65$ 16,074.18$ 19,329.09$ 299,507.92$ TOTAL PAYROLL299,507.92$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 24, 2020Page 9 of 10
07/25/2020 $3,034.92
08/10/2020 5,406.42
07/28/2020 $635.76
07/28/2020 733.71
07/14/2020 28.94
07/14/2020 918.69
07/14/2020 992.37
07/14/2020 79.50
07/14/2020 396.13
07/14/2020 588.50
07/28/2020 20.00
07/28/2020 332.90
07/28/2020 66.75
07/28/2020 5,243.88
Library CC Check Register ‐ FY21 (Pages 1 ‐ 4)
Library Check Register ‐ FY21 (Pages 5 ‐ 7)
FY20
Lucas Holdings ‐ Library Cards
Baker Taylor ‐ Books
FY21
Lincoln Financial ‐July 2020 Life Ins
Glatfelter Liability Ins. ‐Installment #7
IPRF ‐ Aug 2020 Workers Comp
Marlys Young‐06/08/20 Meeting Minutes
Metlife ‐ July 2020 Dental Ins.
BNY ‐ Bond Series 2006 Admin Fees
Flex ‐ Jun 2020 HRA Admin Fees
First Non‐Profit ‐ 3rd QTR Unemployment Ins
Marlys Young‐07/01/20 Meeting Minutes
Blue Cross /Blue Shield‐Aug 2020 Health Ins
Dearborn National ‐Aug 2020 Vision Ins 07/28/2020 84.33
TOTAL BILLS PAID: $18,562.80
DATE
Bi‐weekly (Page 8)07/10/2020 17,343.75$
Bi‐weekly (Page 9)07/24/2020 18,229.86
TOTAL PAYROLL:$35,573.61
TOTAL DISBURSEMENTS:$54,136.41
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, August 10, 2020
ACCOUNTS PAYABLE
Page 10 of 10
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES - 351,569 27,832 379,400 739,047 51.34%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 424,584 822,953 51.59%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 800 - 831 1,631 5,250 31.07%
82-000-41-00-4170 STATE GRANTS - - - - 20,000 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES - 1,072 - 1,072 8,500 12.61%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 476 175 651 8,500 7.66%
82-000-44-00-4422 COPY FEES - 3 - 3 3,800 0.08%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 203 142 128 473 8,959 5.28%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - - - 1,750 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME - 324 - 324 2,000 16.19%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 10,066 26,584 37.86%
TOTAL REVENUES: LIBRARY 6,914 748,934 62,356 818,204 1,647,343 49.67%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 31,602 21,068 21,068 73,738 289,742 25.45%
82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 39,019 190,000 20.54%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 8,287 32,779 25.28%
82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 8,456 35,952 23.52%
82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 4,535 24,753 76,764 32.25%
82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 87 387 22.43%
82-820-52-00-5223 DENTAL INSURANCE 527 527 396 1,450 6,322 22.93%
82-820-52-00-5224 VISION INSURANCE 169 84 84 337 1,012 33.33%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 666 750 88.77%
82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 9,400 25,834 36.39%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - 3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - 228 567 795 2,500 31.81%
82-820-54-00-5440 TELECOMMUNICATIONS - - 609 609 7,200 8.45%
82-820-54-00-5452 POSTAGE & SHIPPING - - 7 7 750 0.97%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 185 248 1,026 11,000 9.33%
82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 986 1,771 6,621 40,000 16.55%
82-820-54-00-5466 LEGAL SERVICES - - - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,366 - 4,105 6,471 20,000 32.36%
82-820-54-00-5480 UTILITIES - - 600 600 11,798 5.09%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 2,195 2,195 50,000 4.39%
82-820-54-00-5498 PAYING AGENT FEES - 1,556 589 2,145 1,700 126.15%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 311 69 380 8,000 4.75%
82-820-56-00-5620 OPERATING SUPPLIES - 78 - 78 4,000 1.95%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1,028 1,923 7,000 27.47%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 55 55 2,000 2.73%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended July 31, 2020
1
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended July 31, 2020
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - 300 0.00%
82-820-56-00-5685 DVD'S - - - - 500 0.00%
82-820-56-00-5686 BOOKS - - 106 106 1,500 7.08%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 10,119 - 10,119 20,238 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - 610,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 60,925 - 60,925 121,850 50.00%
TOTAL FUND REVENUES 6,914 748,934 62,356 818,204 1,647,343 49.67%
TOTAL FUND EXPENDITURES 83,048 122,390 54,811 260,248 1,664,378 15.64%
FUND SURPLUS (DEFICIT)(76,134) 626,544 7,545 557,955 (17,035)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 12,900 50,000 25.80%
84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 48 500 9.59%
84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - 26 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 3,516 1,541 7,917 12,974 50,500 25.69%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,326 - 1,326 15,000 8.84%
84-840-56-00-5683 AUDIO BOOKS - 155 271 426 3,500 12.18%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 16 - 16 500 3.20%
84-840-56-00-5685 DVD'S - 420 361 781 3,000 26.03%
84-840-56-00-5686 BOOKS - 1,046 404 1,450 50,000 2.90%
TOTAL FUND REVENUES 3,516 1,541 7,917 12,974 50,500 25.69%
TOTAL FUND EXPENDITURES - 2,963 1,036 3,999 75,500 5.30%
FUND SURPLUS (DEFICIT)3,516 (1,422) 6,880 8,975 (25,000)
2
July YTD % of FY 2021
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 58,978$ 803,984$ 51.5% 1,562,000$ 786,075$ 2.28%
Intergovernmental
Personal Property Replacement Tax 831$ 1,631$ 31.1% 5,250$ 2,322$ -29.77%
State Grants - - 0.0% 20,000 - 0.00%
Total Intergovernmental 831$ 1,631$ 6.5% 25,250$ 2,322$ -29.77%
Library Fines -$ 1,072$ 12.6% 8,500$ 1,638$ -34.57%
Charges for Services
Library Subscription Cards 175$ 651$ 7.7% 8,500$ 2,955$ -77.97%
Copy Fees - 3 0.1% 3,800 1,057 -99.70%
Program Fees - - 0.0% - 35 -100.00%
Total Charges for Services 175$ 654$ 5.3% 12,300$ 4,047$ -83.84%
Investment Earnings 128$ 473$ 5.3% 8,959$ 2,232$ -78.81%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income - - 0.0% 1,750 200 -100.00%
Miscellaneous Income - 324 16.2% 2,000 2,404 -86.53%
Transfers In 2,244 10,066 37.9% 26,584 9,419 6.86%
Total Miscellaneous & Transfers 2,244$ 10,390$ 34.3% 30,334$ 12,023$ -13.58%
Total Revenues and Transfers 62,356$ 818,204$ 49.7% 1,647,343$ 808,337$ 1.22%
Expenditures
Library Operations 54,811$ 260,248$ 15.6%1,664,378$ 276,832$ -5.99%
50 Salaries 30,897 112,757 23.5% 479,742 118,126 -4.55%
52 Benefits 11,965 53,436 29.7% 179,800 49,234 8.54%
54 Contractual Services 10,691 20,470 13.4% 152,448 26,105 -21.59%
56 Supplies 1,258 2,542 10.0% 25,300 2,361 7.67%
99 Debt Service - 71,044 8.6% 827,088 81,006 -12.30%
Total Expenditures and Transfers 54,811$ 260,248$ 15.6% 1,664,378$ 276,832$ -5.99%
Surplus(Deficit) 7,545$ 557,955$ (17,035)$ 531,505$
*July represents 25% of fiscal year 2021
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended July 31, 2020 *
Fiscal Year 2020
For the Month Ended July 31, 2019
May June July August September October November December January February March April2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021Library Operations Old Second $ 321,123 $ 629,168 $ 588,982 Building Development FeesOld Second 123,389 123,967 123,713 Library Operations IMET * 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,816 Total: $ 685,315 $ 994,026 $ 953,637 $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD19,794$ $ 17,836 $ 17,494 2ND PAY PERIOD19,653 17,277 18,230 3RD PAY PERIOD 19,667 - - Total 59,113$ 35,113$ 35,724$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of July 31, 2020FISCAL YEAR 2021
DATE: 08/06/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:23:08 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 03PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.88 02 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 _________________________________ TOTAL PERIOD 02 ACTIVITY 47.49 196.19 03 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.44 TOTAL ACCOUNT ACTIVITY 1,826.97 1,573.51 ENDING BALANCE 49,190.83 GRAND TOTAL 0.00 49,190.83 TOTAL DIFFERENCE 0.00 49,190.83
LIBRARY DIRECTOR REPORT—July 2020
Summary: After much preparation, the Library reopened on July 13th. We hosted a
Welcome Table at the entrance and gave away promotional items to our patrons. People
were so happy to be able to come back to YPL. People wore their face masks with some
being reminded to keep them on and to wear them properly. We also had to remind some
people to limit their time to 1 hour in the building. We have started to have some of our
regular groups meet in the building (groups of less than 15) such as Threads, Lunch
Bunch, Creative Writing, Men’s Book Club, and the Friends. We have enough PPE and
are doing cleaning throughout the day. Kudos to the staff. This past week we had a staff
member that was feeling ill and went for a COVID test that proved negative. We do have
a flow chart that outlines the procedures to follow (will be given to the Board at the
meeting). We are delighted to be able to continue to provide library services in person
and virtually.
Facilities Management: Had another issue with the HVAC in the Telecom Room. Part
ordered and replaced. Cost was $1,625.50. I am questioning the labor cost (amount of
time) and have contacted the company. Phone system was having issues and Comcast
called. They said phone lines were fine but when they left phones were not working at all.
Sound, Inc called to come and check the telephone system. They checked the system,
plugged in the line left off by Comcast and reset the phone system to alleviate the drop
calls coming in from the outside. In the coming months, we will be looking to update our
phone system. The windows both outside and inside were cleaned this month. Great
Lakes conducted out sprinkler system inspection on July 24th. Attended via Zoom the
Facilities Manager’s Group meeting and learned what libraries are doing dealing with the
pandemic and sources for PPE supplies. Interesting to learn that Barrington Library is not
offering computers for the public at all and Lincolnshire Library will not be reopening at
all—only Curbside.
Public Relations: Press releases were sent with the new Board officers and opening day
photo to the Kendall Record. Neither of the two were published. Will be setting up a
meeting with the editor to see why. You Tube Channel created and there were videos on
the 3D printer, Underground Adventure and Origami Craft to Go. Facebook continues to
have almost daily posts as well as Twitter.
Website Redesign: Received a proposal for the redesign of our website by the company
that hosts our site. This will be part of the Marketing Plan.
.
Adult Virtual Programming:
Threads 5
Friends 11
Lunch Bunch 12
Men’s Book Club 6
Creative Writing 12
Attendance 46
Children’s Virtual Programming-:
3 D Printer—Video on the You Tube channel instructing kids how to design something
to be printed on the 3D printer. Item is sent to YPL and then printed for pick up.
Underground Adventure Program: Virtual Program with the Peoria Forest Park Nature
Center.
Storytimes continue weekly via Zoom. In August, we will have one session (limited to 8-
10) in the Library as a trial and the others via Zoom.
We will also have book clubs on a trial in August with limits of children.
Facebook Statistics:
Drop in Storytimes (5) 486 views
Science Experiments (2) 293 views
Storywalk 12 liked
Tuesday Build Days 17 liked
Crafts to Go 30 liked
Underground Adventures 5 liked
Pidgeon Craft 12 liked
Facebook Totals 160 Likes 779 Views
You Tube Totals: 34 Views
Summer Reading Program:
There were 40 adults that registered and 33 that participated. Prizes were awarded.
There were 400 packets created for Youth Services. Wandoo was used for the online
Summer Reading Program. There were 72 participants with weekly challenges. The 8-
week challenges numbered 99. Our sponsors were Wendy’s, Keller’s Farmstand, NIU
Football, Kane County Cougars, McDonald’s, Ultimate Dance of Plano, and Paisano
Pizza. We are most appreciative of their donations especially when small businesses have
suffered.
***New Programs for Teens: Volunteer Projects from Home:
This will be presented at the September Board Meeting. This program provides 5
different volunteer opportunities for preteens and teens that they can complete
independently and are eligible for service hours. This is in response to the Board’s
request for programming for this group.
Museum Passes 3
Children’s Programs: Youth Services hosted a StoryWalk around the outside to the
library building. There were 5 participants.
Prairie Cat Meetings-: Attended the Member’s Update (7/8/20) and the Delegates
Assembly (7/29/20) both via Zoom.
Staff: I screened 25 applications for the Library Clerk positions. The managers and I
interviewed 8 candidates and hired 4. We are awaiting the results from the background
check and drug testing. We will also welcome back a former staff member, Brittany
O’Carroll to the Youth Services department.
Marketing Plan: The first draft of the Marketing Plan (1-year Plan) will be distributed at
the August 10th Board meeting.
Library Operations- Two plaques were ordered for the Eagle Scout Project and the
Dedication of the Quiet Reading Room. They will be presented at the August Board
Meeting. The REALM Project now suggests that magazines and board books be
quarantined from 3 days to 4 days and we have made that adjustment.
Worked with the Insurance Company to have the new Treasurer’s Bond issued for Jason
Hedman. The wiring for the upgrade of the Wireless system was completed in 2 days.
Russ Walter was onsite to monitor the project. Russ Walter and I met with Metromet on
7/28/20 as they reached out with better pricing for us. Proposal is included in this packet.
Staff is still working on completing the Inventory of the collection. We are working on
updating the Policy Manuals for all the managers and our end goal is to create all the
policies on the shared computer drive.
Friends- The Friends helped to host the Welcome Table the first week back. Three of the
Friends helped to weed and clean the grounds around the Digital Sign. Special thanks to
our wonderful Friends.
Computer Use
Adult 140
YA 19
Youth 3
E-book Use
Omni E-Book 923 E-Audio 506 301(Users)
E-Read IL 45 E-Book Audio77 (37Users)
Circulation Check Ins 10,324
New Patrons Added 34
New Items Added 324
Curbside Service: We were concerned that we would have to balance Curbside with
walk-in service, but people are coming inside for service. Curbside now is only 3-5 pick
ups per day.
Home Delivery: Has resumed with 3 no contact deliveries.
Patron Count: 1,300 (Approximate)
YORKVILLE STATISTICS FOR FY21 PrairieCat
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 641 0 24 13 11 0 0 617 0 0 0 413 10
JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12
JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0
JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0
JUL 51 24 5 42 45 77 37 923 506 301 0 10 7
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ATTENDANCE FY21
PATRON
COUNT
ADULT
PROG.
ADULT
PASSIVE
ADULT
VIRTUAL
PROG YA PROG
KIDS
PROG.
KIDS
PASS.
PROG
KIDS
VIRTUAL
PROG.
MAY 0 46 32 (796) VIEWS OF 4 STORYTIMES
JUN 0 46 56 (676 views) of 4 storytimes
JUL 1300
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Business Agreement Date: 8/11/2020
If Agreement is not executed, pricing will expire
on: 8/27/2020
Paperwork Prepared By: Jeff Norris
Customer Name YORKVILLE PUBLIC LIBRARY Subscriber ID
Physical Address 902 Game Farm Rd
Yorkville, IL 60560
Billing Address YORKVILLE PUBLIC LIBRARY
,
Primary Contact: Russ Walter Contact to Receive Metronet Text Alerts:
Primary Contact Number: 630-553-4354 Contact Phone Number:
Primary Contact Email: russ.walter@yorkville.lib.us Contact Email Address:
Referring Customer:Referring Customer Subscriber ID:
Service Agreement Term: 36 month(s)
Internet Services Internet Services, Business Fiber Prices, Best Effort Service
QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL
1 1 Gb /1 Gb Standard Business Fiber 1 Gb /1 Gb Business Fiber $249.95 $249.95
1 Static IP (Single IP)$0.00 $0.00
Plain Phone Service Basic Phone Lines, similar to Comcast's Agreement.
QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL
5 Business Complete Regular (non-HPBX phone line)
5000 minutes of long distance w/ $0.025/min overage
charge
$25.65 $128.25
Hosted PBX Phone System Hosted PBX Phone System details.
QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL
1 HPBX: PolyVVX Expansion Module - Color Expansion Module for PolyVVX phone series allowing an
additional 28 line keys. 3 Expansion Modules and 84 lines
possible.
$5.95 $5.95
1 HPBX: PolyVVX311 Standard desktop phone for HPBX seats $0.00 $0.00
1 HPBX: PolyVVX411 Upgrade Upgrade from PolyVVX311 providing additional features and
color screen
$3.00 $3.00
1 HPBX: PolyVVX601 Upgrade Executive level desktop phone providing additional features
and color screen
$5.00 $5.00
1 HPBX: Standard Seat Standard Seat Lic. Need one for each VoIP Phone,$12.95 $12.95
1 Managed Router Adtran 3140 (Multi Service Router)Internet >1 IP Address (3140 CAN support up to 1Gb)
Internet & Managed WiFi (no voice)
NOTE: You CANNOT combine SIP Trunk (voice) with Managed
WiFi and/or HPBX on same 3140
SIP will need to be delivered on a dedicated 3140 serving as
SIP trunking gateway
$14.95 $14.95
1 Managed Switch - 24 Port POE Required on all HPBX installs of 9-24 phones $29.95 $29.95
6 SIP: Call Paths (6-10)SIP Trunking - Minimum 6 Call Paths $14.95 $89.70
Monthly Net Total: $539.70
Terms & Conditions
Page 1 of 7
By signing this Services Agreement, Customer ("you") acknowledges that Customer has had an opportunity to read and review the terms and conditions
of this Services Agreement, our Business Terms and Conditions, our tariff, our Acceptable Use and Privacy Policy ("AUPP"), our Additional Terms of Service
Addendum ("Business"), our Managed Wi-Fi Terms of Service, any Statement of Work ("SOW") and Letters of Authorization (all such documents relating to
Customer's Services are collectively the "Agreement"). Customer agrees to abide by the Agreement's terms and conditions as amended or updated from
time to time. The Agreement can be found at https://www.metronetinc.com/terms-conditions/ and constitute the entire agreement between Customer
and MetroNet with respect to the Services.
Signature: {{Sig_es_:signer1:signature}}
Title: {{Ttl1_es_:title}}
Date: {{Dte1_es_:date}}
Page 2 of 7
STATEMENT OF WORK
Customer Name YORKVILLE PUBLIC LIBRARY
Subscriber ID
Physical Address 902 Game Farm Rd, Yorkville, IL 60560
Explanation Of Work To Be Done
Note: If you are submitting an order for Symmetrical Internet Circuits, HPBX, WAN, Wi-Fi etc., it's critical to follow the process for Complex
Orders and first engage Sales Engineering.
Day of Service Installation
Metronet will assign an installation date for your Fiber Services. On the Installation Date you will experience service down time due to factors
outside of our control. In some cases, this may mean you may not have phone or computer service for several hours. Such downtime is
unavoidable, but we will use commercially reasonable efforts to minimize the inconvenience to you.
DMARC (ONT)
When an ONT/fiber drop is installed MetroNet is responsible for service up to the DMARC (ONT). Anything beyond the DMARC is the
customer's internal network and the business owner's financial responsibility to contact an IT vendor for support and/or repairs.
Customer Phone Vendor / Cut Sheet
Phone Vendor Name:
Customer designates the above mentioned Phone Vendor to be responsible for maintaining the internal phone systems on behalf of Customer.
Phone Vendor will be responsible for locating all lines prior to the Installation Date provided by MetroNet and will be responsible for connecting
Customer's internal phone system to MetroNet's demarcation point. Phone Vendor must be present on the Installation Date at the designated
time. Customer will be responsible for scheduling the Phone Vendor on the Installation Date and shall pay all expenses associated with the
Phone Vendor. MetroNet will provide Customer with a document detailing the lines/circuits to be installed for the benefit of the Phone Vendor
("Cut Sheet")
Changes
Customer understand that any changes made to the SOW or Fiber Services, including but not limited to database information, after execution
of this SOW may result in the assignment of a new Installation Date by MetroNet or otherwise delay the provisioning of the Fiber Services to
you.
This SOW is hereby incorporated by reference into the Agreement between Customer and MetroNet, as that term is defined in the terms
and conditions. Any capitalized terms not defined herein shall have the same meanings as ascribed to them in the Agreement.
Name: {{Name1_es_:fullname}}
Signature: {{Sig_es_:signer1:signature}}
Page 3 of 7
ACCOUNT AUTHORIZATION
Date 8/11/2020
Sales Associate Jeff Norris
Customer YORKVILLE PUBLIC LIBRARY
Subscriber ID
Address 902 Game Farm Rd, Yorkville IL 60560
The Primary Contact and Additional Authorized Contacts listed below, have authorization to act on this account (e.g. make billing changes, request
changes and upgrades in service/equipment, cancel service, make address changes, request and provide account information, give and accept notices,
etc.) whether such action is taken by telephone, electronically or other manner. In the event the Primary Contact or an Additional Authorized Contact
ceases to be authorized or a new individual becomes authorized, it is the responsibility of the Primary Contact (or an Additional Authorized Contact
in the event of a change in Primary Contact) to provide MetroNet written notice of such change. MetroNet may, but shall have no obligation to, verify
authorizations or the identity of the authorizer.
Primary Contact Title Phone Email
Russ Walter Board Member 630-553-4354 russ.walter@yorkville.lib.us
Onsite Contact Title Phone Email
Accounts Payable Title Phone Email
Additional Authorized Contacts Title Phone Email
The undersigned represents and warrants to MetroNet that he/she is authorized to sign this Authorization form on behalf of the Customer.
Name: {{Name1_es_:fullname}}
Signature: {{Sig_es_:signer1:signature}}
Date:
{{Dte1_es_:date}}
Page 4 of 7
DIRECTORY LISTING
Company Name YORKVILLE PUBLIC LIBRARY
Address 902 Game Farm Rd, Yorkville 60560
Contact Name Russ Walter
Contact Phone 630-553-4354
How should out-going Caller ID appear? (15 characters only)
Choose Format - Check all that apply
{{[]}}Straight Line Listing
{{[]}}Indented Line Listing
{{[]}}Additional Listings
Basic Listing:
•Metronet provides 1 free basic white page and 1 free basic yellow page listing for mail telephone at no charge (does not include 800#)
Additional Listings:
•Non Published Listing: Not in Phone Book and Not Available through Directory Services (411) - $6.50 per number
•Non Listed: Not in Phone Book but is available through Directory Services (411) - $4.95 per number
•Additional Listings: Additional Listings are $4.50
•Foreign Listing: Where Available, a listing in a telephone directory which is not in the Customer's immediate calling area. - Listing an 800# -
$5.95
•Bold, Red, and Block Advertising: Customers should contact their phone book publishers directly
Main Listing Appearance:
Below type EXACTLY how listings will appear in the Directory, including indentions. This information pertains only to the number listed below.
Telephone Number:
Business Pages:
Yellow Pages:
Please list the caption they are listed under in the Yellow Pages:
Directory Listing:
(Name, Address, Phone Number)
Additional Listing Appearance(s):
Below type exactly how listings will appear in the Directory, including indentions. Please be specific as to which information goes with which number
Telephone Number:
Yellow Pages:
Please list the caption they are listed under in the Yellow Pages:
Directory Listing:
(Name, Address, Phone Number)
I, {{Name1_es_:fullname}} (Company Representative) attest that the above is accurate and correct. I therefore authorize MetroNet to submit
the information as my Directory Listing information.
Name: {{Name1_es_:fullname}}Title: {{Ttl1_es_:title}}
Signature: {{Sig_es_:signer1:signature}}Date: {{Dte_es_:signer1:date}}
Page 5 of 7
BUSINESS LINE LAYOUT
Date: 8/11/2020
Customer: YORKVILLE PUBLIC LIBRARY
Subscriber ID:
Telephone Number Description Hunt on Busy?Hunt on No
Answer?
Hunt Line Position Hunt Group
Voicemail
Basic Voicemail
Voice
Voice
Voice
Voice
**Multiple line in Hunt requires Hunt Group Voicemail
Special Instructions:
MetroNet's Business Complete Phone Includes:
Long Distance *72 Call Forwarding
Caller ID Deluxe *75 Speed Calling
*66 Repeat Dialing *77 Anonymous Call Rejection
*67 Per Call Block Three Way Calling & Call Waiting (Cannot be combined with Hunting)
*69 Call Return
Dedicated Fax Lines will have no features added unless requested
For additional information regarding MetroNet's Business Complete Phone Features please visit https://www.metronetinc.com/business/fiber-
voice.
Page 6 of 7
Letter of Authorization for
Customer Service Record Retrieval
Company Name YORKVILLE PUBLIC LIBRARY
Shipping Address 902 Game Farm Rd, Yorkville 60560
Contact Name Russ Walter
Contact Phone 630-553-4354
Current Local Carrier
Customer Service Records needed for the following numbers
Telephone Number BTN/WTN Telephone Number BTN/WTN
Metronet Contact Information
Contact Name Russ Walter Phone Number 630-553-4354
Email Address russ.walter@yorkville.lib.us Fax Number
Please either email or fax the requested Customer Service Records to the contact information above.
I, {{Name1_es_:fullname}}, appoint Metronet as my agent to request my private Customer Service Records in anticipation of converting
to Metronet for the provision of local telephone service. I am requesting that my current phone provider interface directly with the contact
person mentioned above in providing my records and responding to requests for changes in my phone service. This letter of authorization is
hereby incorporated by reference into the Agreement between Customer and Metronet, as that term is defined in the terms and conditions
to the Business Order Form. Any capitalized terms not defined herein shall have the same meanings as ascribed to them in the Agreement.
Name:{{Name1_es_:fullname}}Title:{{Ttl1_es_:title}}
Signature:{{Sig_es_:signer1:signature}}Date:{{Dte_es_:signer1:date}}
Page 7 of 7