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COW Minutes 2003 05-20-03 Page 1 of 4 APPROVED BY COUNCIL WITH CORRECTONS 11 -25 -03 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MAY 20, 2003 7 :00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderman Richard Sticka Alderman Paul James Alderwoman Valerie Burd Alderwoman Wanda Ohare Alderman Marty Munns Alderwoman Rose Spears City Treasurer William Powell CITY STAFF PRESENT: City Administrator Tony Graff City Attorney Dan Kramer Police Chief Harold Martin GUESTS: See attached list. PRESENTATIONS Mayor Prochaska swore in Alderman James, Ward 1. OLD BUSINESS Fox Hill Landowners License Agreements Mayor Prochaska reported that these are the license agreements for the homeowners that have items in the green space. The Council discussed the time frame for removal of the trees and playground equipment. It was decided that the homeowners would be allowed three years until the playground equipment needed to be removed whereas trees were given only one year so they would be removed before they grew too much. If the trees are not removed in one year, they will become the property of the City. The Council discussed that the homeowner who planted the trees has expressed the desire to donate them to the City. Attorney Kramer suggested getting his offer in writing. The agreement is not transferable if the property sells. As the homeowners have not seen the agreement, Mayor Prochaska suggested inviting the homeowners to the Committee of the Whole (COW) meeting on June 3, 2003 to discuss it with the Council, Bruell Street Pump Station — Design Engineering Agreement Attorney Kramer reported that Deuchler and Assoc. made all the recommended changes to the agreement for the design of the City regional lift station. Page 2 of 4 This item was placed on the May, 27, 2003 City Council meeting consent agenda. NEW BUSINESS Westbury Village — Draft Annexation Agreement Mayor Prochaska reported that the Council was provided a draft of the annexation agreement, drafted by Westbury's attorneys, for review. He asked the Council and Attorney Kramer to review the document. The annexation is scheduled for a public hearing on June 10, 2003 at the City Council meeting so the agreement will be available for public viewing beginning May 23, 2003. Mayor Prochaska asked that if Attorney Kramer suggested any changes, the Council be made aware of these before the hearing. The Council discussed the exhibits to the agreement, the concept plan, preliminary plat, adding language to address the composting facility and right to farm, creek safety issues and flooding. Administrator Graff suggested having the development's engineering plan reviewed to address the path of the creek, the slope of the shore and what the Illinois Department of Natural Resources (IDNR) would allow to be done to address the slope and erosion. Administrator Graff reported the City Planner Mike Schoppe has reviewed and compared the development to the City's land use plan and he has determined that it meets the transitional district of the land use plan. Mr. Graff stated that he would have an updated annexation agreement to the Council after Attorney Kramer reviews it. i Naming of Parks Policy Alderman James reported that the Park Board approved and recommended the policy on May 12, 2003. He went over the policy and stated that there are about nine parks that need to be named and four that they are considering renaming. Alderman James expressed his concern with parks being dedicated within 90 days after City Council's accepts the property. He did not know if this time frame would work. The Council discussed the time limit and felt it should remain in the policy. The Council discussed names to be used for parks. The policy states that names of people to be used are those who have contributed to the City, the Parks & Recreation Department, state or national park system, conservation of natural resources or in the recreation profession. This item was placed on the May, 27, 2003 City Council meeting consent agenda. Building Permit Reports for March 2003 and April 2003 Alderman Sticka reported that the reports have been accepted by the Economic Development Committee. There was no further discussion. This item was placed on the May, 27, 2003 City Council meeting consent agenda. PC2002 -27 Fisher Property — Annexation and Zoning Mr. Graff stated that the City does not have an annexation agreement drafted yet. This will not be a Planned Unit Development (PUD) but just an annexation agreement with R- 2 zoning. He stated that he has a meeting scheduled with Attorney Kramer for June 4, 2003 to discuss the issues. The earliest date for a public hearing is June 24, 2003. Page 3 of 4 Alderman Sticka stated that this item was not on the Economic Development Committee's May agenda however the Plan Commission voted 8 -0 in favor of the annexation on May 14, 2003. Attorney Kramer stated that he wanted to review the Plan Commission's recommendations. Alderman Sticka stated that one request was to have the lots as wide as in the earlier development along Cannonball Trail. Mr. Graff stated that there still needed to be discussion on the right -of -ways on both Cannonball Trail and Faxon Road and on the extension of Faxon Road to Route 47. The Council further discussed the traffic on Cannonball Trail to the west. This item will return to the COW after the agreement is drafted and reviewed. PC 2003 -05 Heartland Circle — Final Plat Alderman Sticka reported that this is in agreement with the Preliminary Plat. Mr. Graff stated that the City has done a PUD review and the developer has worked with the City to develop a traffic management plan for construction traffic. City Engineer Joe Wywrot is comfortable with the engineering at this point and City Planner Mike Schoppe has also reviewed the plat. This item was placed on the May, 27, 2003 City Council meeting regular agenda. EXECUTIVE SESSION The executive session was tabled due to lack of information. ADDITIONAL BUSINESS Freemont Street Alderwoman Ohare reported on an empty house at 408 Freemont Street. The grass is not being mowed, some of the fencing is done and there is a posting on the window. She spoke with a neighbor who stated that numerous complaints have been filed however when City Receptionist Mary Mizera checked, the only complaint was Alderwoman Ohare's. She stated that Dave Cathey from the Park Board, also a neighbor of the property, called her to lodge a complaint and she told him she had already done so. He stated that kids were smoking in the yard and he ran them out. Mayor Prochaska stated that he thought one of the neighbors had spoke with Building Official Bill Dettmer. Chief Martin clarified that the police had been contacted regarding the house and they contacted Mr. Dettmer who is working on the problem. Mr. Graff stated that since this appears to be a public safety issue, the City could have someone mow the lawn and charge the landowner. Mayor Prochaska was concerned that the fence could fall on the sidewalk along side it. He stated he would check the status of this with Mr. Dettmer. Changing Seats in the Chamber Alderwoman Ohare stated that Alderman Munns previously mentioned changing the seating order in the Council Chamber and she wanted the Council's opinion as to which seat would be appropriate for her "spot" and she displayed a spot light she wanted installed over her chair. After some laughter, Mayor Prochaska stated that it would be up to the Council to change its seats because he was staying where he's at. Alderman James Page 4 of 4 stated he wanted to be away from the spot light. Alderman Sticka stated that he was superstitious and his seat has been working so far so he wasn't changing. Beecher and State Streets Alderman Sticka, stated that a school bus driver reported a problem with the pavement at Beecher and State. The School District called the City offices and was given an explanation as to why the problem can't be fixed. Director of Public Works Eric Dhuse clarified that it isn't that it can't be fixed but rather that a hot patch is needed for the hole and all these patches are done at one time. He stated that hopefully it will be repaired next week. Alderman Sticka, stated he would inform the School District. Resolution for Check Signing City Treasurer William Powell requested that two resolutions be approved to allow him and Alderwoman Ohare to sign checks. Attorney Kramer stated he could have these for the next City Council meeting and they can be approved under the consent agenda. Citizens Police Academy Alumni Chief Martin reminded the Council that the CPAA is having its annual barbecue on May 29, 2003 from 4:30 to 7:30 in the Police Department parking lot. Department Heads Administrator Graff stated that Executive Director of Parks & Recreation Laura Brown was on vacation and Finance Director Traci Pleckham was at a seminar in New York City and that is why they are not in attendance tonight. Entry Way Signs Mayor Prochaska exhibited pictures of the first sample of entry way signs. He suggested that some of the lettering needs to be enlarged. He asked for the Council to get back to him with comments. Mayor Out of Town Mayor Prochaska reported that he will be attending job training out of town and he may miss a few meetings. There was no additional business. The meeting was adjourned at 8:20 P.M. Minute Taker Cindy Green Transcribed by Jackie Milschewski, City Clerk