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COW Minutes 2003 03-18-03 Page I of 11 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MARCH 18, 2003 7:00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderman Paul James Alderman Larry Kot Alderwoman Rose Spears City Clerk Jackie Milschewski Alderman Joe Besco Alderwoman Val Burd (arrived 7:10) Alderman Munns Alderman Richard Sticka MI ROVED BN CM COUNCIL ON, 1 •%Sb3 CITY STAFF PRESENT: City Administrator Tony Graff City Attorney Kelly Kramer Police Chief Harold Martin Public Works Director Eric Dhuse Finance Director Traci Pleckham Director of Parks & Recreation Laura Brown GUESTS: See attached list. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive session for the purpose of the purchasing or leasing of real property for the use of the public bodies being considered. He asked that the City Clerk, City Attorney Kelly Kramer, City Administrator, Executive Director of Parks & Recreation, Forest Preserve Director Jason Pettit and Park Board members Van Truman, David Cathey and Ken Koch be included in the session. So moved by Alderman Kot; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Kot -aye, Munns -aye, Anderson -aye, Besco -aye, James -aye, Sticka -aye Executive session was entered at 7:00 P.M. The City Council returned to the Committee of the Whole meeting at 7:20 P.M. Mayor Prochaska made an announcement that the Boy Scouts of America (BSA) Chicago Area Council is interested in selling Hoover Camp on the south side of Yorkville. He explained that the United City of Yorkville has become a lead agency in an effort to maintain the property as open space and it has been in discussion with the BSA and negotiations are ongoing. He stated that the City is not looking at using City funding to obtain the property but has identified some partners that are interested in the property. They are the Kendall County Forest Preserve, Trust for Public Land, Conservation Foundation, the Illinois Department of Natural Resources, CorLands, along with others interested in maintaining the camp as open space. Page 2 of 11 Mayor Prochaska went over the following items outlined in a handout concerning the camp (see attached): • Goals for the land acquisition — preserve open space • Approach for acquisition — partnerships to preserve the land, seek funding • Process for acquisition — establishing a timetable to pursue funding, having partners establish funding sources and responsibilities, develop a conceptual land plan • Alternate options — BSA annexes property to City and sells to developer, a private organization purchase property, public /private partnership to develop recreation area. He stated if anything develops he would keep everyone informed. PRESENTATION 2003 Road Improvement Program Jim Hoving with Smith Engineering Consultants gave a presentation for the 2003 Road Improvement Program, Smith Engineering was approached by the City Engineer to look at three areas of concern. They are: • Section One — South of the Fox River and east of Route 47 consisting of Adams Street from Ridge to Hydraulic, Van Emmon from State to Morgan, Hydraulic from Adams to Morgan and Morgan from Hydraulic south to about half way between Van Emmon and Madison. • Section Two — South of the Fox River and east of Route 47 consisting of Heustis and Mill Streets from Hydraulic to Fox Street, Fox and Washington Streets east of Mill Street and Orange Street from Route 47 to Mill Street. • Section Three — North of the Fox /river and east of Route 47 consisting of Center Street from Route 47 to Liberty street, Colton Street from E. Main Street to E. Somonauk Street and Liberty Street from E. Main Street to Park Street Mr. Hoving explained that as part of the study, core samples of the pavement were taken and analyzed and the engineers drove and walked the streets to view their condition. They also looked at basic drainage and watermain improvements. With the information gathered Smith Engineering developed three options for the streets: • Resurface —1.5 to 2 inches of overlay — cosmetic repair - five to ten year life expectancy • Reconstruction — rip out existing road and redesign and replace — twenty year life expectancy • Recycling method — pulverize existing base and overlay with binder and surface course — twenty year expectancy (recommended option) Also discussed was: • The steep slope of Heustis and Mill Streets and the need for curb and gutter in order to reduce erosion. Page 3 of 11 • The planned watermain down the middle of Mill Street and the recommendation that the street be ripped out and redone. • Curb and gutter on Colton Street would not practical however a Type A gutter could be used. • Van Emmon Street east of Morgan is 14' wide and the recommendation is to widen it to at least 16' to allow for two -way traffic. The guardrail on the north side needs to be replaced and the parkway is conducive for curb and gutter application. • Making stormwater improvements along with road improvements. Mr. Hoving went over the engineer's opinion of probable cost. Costs were broken down by maintenance versus reconstruction improvements, section number, streets, roadway construction, stormwater costs and watermain costs. The total cost for maintenance improvements were estimated at $2,767,543.25 and the cost for reconstruction improvements at $4,475,351.25. Alderman Sticka asked if the watermain cost were related to the radium issue. Mr. Hoving explained that the only watermain related to the radium project is the Mill Street main. The other improvements are needed to improve water flow and quality of the water. Alderman Sticka questioned how the life expectancy of the streets was determined and Mr. Hoving explained that the engineers used an Illinois Department of Transportation (IDOT) formula to determine the life expectancy. Alderman Sticka also questioned if the streets on the list were ones without any base. Mr. Hoving stated that every street they looked at had some type of base under it. Alderman Sticka also asked if Smith Engineering decided that these particular streets needed attention first and Mr. Hoving stated that the City Staff gave them direction. He noted that the engineers did not give any opinion as to which streets were the worst; they grouped the streets in a logical order. Alderman Kot explained that the Public Works Committee asked the alderman to identify the worse streets in their wards. That is how the list was compiled. He added that since the project began he felt that there were three more streets that should be added to the list, East Main, West Center and West Orange Streets. Mayor Prochaska commented that the three new streets that need to be redone points out that the City needs to establish a rebuilding program for all the streets in the United City of Yorkville. The City needs to take a proactive approach. He stated that he would like to work with the Public Works and Engineering Departments to establish a rotation system for the streets, which would keep them repaired on a regular basis. Alderman Kot agreed that it is important to continue the maintenance program on other streets. Alderman Kot noted that curb and gutter is very expensive however is needed in some applications to prevent erosion. There was further discussion of the use of curb and gutter, stormwater drainage and the standard width of 22' for the streets. Administrator Graff commented that the older section of the City where the streets in question are located have a rural appearance because they do not have curb and gutter and many Page 4 of 11 residents like this appearance. Alderwoman Burd asked if the feeling was to keep the older part of the City without curb and gutter. She noted that residents she spoke to wanted curb and gutter. She stated that she would like to get the opinion from the residents of her ward as to what they would prefer. She hoped that they would contact either her or Alderman Kot with their input. The Council discussed that the current priority was to bring the streets up to standards and that even if residents want curb and gutter there may not be the funding for this at this time. It was suggested that addressing the maintenance of the character of the area be addressed at another time. Alderman Anderson asked which method of improvement would provide the longer life expectancy. Mr. Hoving stated that both methods provide essentially the same life expectancy. The difference is the cost because reconstruction widens the streets and provides for the installation of curb and gutter. Administrator Graff stated that the Administration Committee and staff looked at financial options such as a balloon loan and cash only. The cash only option indicated that essential City services would have to be cut. Finance Director Traci Pleckham went over her March 18, 2003 memo regarding financing options. The options are: • Option 1 — Four -year interest only balloon. Payment would be about $70,000 for each of the four years and the City could refinance the exact cost of the project at year four or finance less using new revenue. • Option 2 — Twenty -year debt certificates with interest only payments from 2004 to 2006. The payments for the first year would be about $210,000 and then $133,000 for years 2005 and 2006. Annual principal and interest payments would begin in 2007 and would be approximately $233,000 /year. This option has the benefit of locking in the current low interest rates. Its drawback is a higher debt service payment in years 2004 -2006. • Option 3 — Twenty -year debt certificates with principal and interest payments beginning in 2004. Annual payments are approximately $233,000.00. This option would also allow the City to lock in at a lower interest rate but also has the drawback of higher debt service payments in 2004 -2006. • Option 4 — Cash only. This option extends the proposed five -year phasing of the project. The City would have to identify budget reductions in areas such as street maintenance, new hires and staff salary increases in the proposed FY 03/04 budget. Also, unless revenues are above the 6% assumption, there would have to be similar budget reductions for fiscal years 2005 -2008. Alderman Kot commented that the whole purpose of the street project was to have them repaired in a short period of time such as two to three years. He felt that extending the time five more years is not practical. He stated that of course everyone would like to pay cash for such a big project but it isn't feasible. Alderman Sticka commented that the City is trying to repair streets and by paying cash it would have to cut out its street rehab project. Mayor Prochaska agreed that by funding these streets, the City would not be Page 5 of 11 funding normal maintenance of other streets. Administrator Graff clarified that maintenance programs such as crack filling were not reduced however projects like Appletree and Naden Court rehab projects would not be able to be done. He suggested that if a cash only payment method was recommended, Smith Engineering be asked to include other road projects into this project along with identifying any other streets that may be added to the list in the five years the project is extended. Alderwoman Spears noted that the Administration Committee discussed the balloon payment method and felt that this could be feasible. However, City Treasurer Allen felt uncomfortable with financing and felt the City should pay cash for the project. Treasurer Allen stated at the Administration Committee meeting that he has been studying the financing for this project and has spoken to people regarding it. Alderwoman Spears asked him to prepare a report for the Council suggesting how the City could pay cash for the project. Mr. Allen stated that he felt that the budget could be adjusted. Based on Mr. Allen's comments, staff prepared the report and she felt that the proposed adjustments to the budget are conservative. She stated that she could not even consider the options of no new hires and taking funds from cost of living and merit increases. She stated that she had a problem with Treasurer Allen not being in attendance at this meeting to discuss this since the City staff spent numerous hours to compile the information due to his suggestion. Alderwoman Spears thanked the staff for their work. Alderwoman Burd noted that the Council's direction was to use funding from new development to pay for the project rather than take funds from existing programs. Administrator Graff stated that the balloon option was attractive for this reason. Funds generated from new growth could be reserved over the four years and then applied to the debt. This method does not affect essential services and provides for a minimal amount of time for the streets to be repaired. Administrator Graff asked if it was the recommendation of the Council to finalize the finance proposal and begin the contract with Smith Engineering. Mayor Prochaska asked that the three new streets identified as needing repairs be added to the project along with the end of West Main Street. Administrator Graff stated that East Main Street would be affected by the forcemain project so it will be repaired at that time. The Council further discussed debt certificates, interest rates, earmarking new development dollars, etc. It was the consensus of the Council to have Finance Director Traci Pleckham get more information on debt certificates and balloon financing and bring the information back to the COW in about six weeks. NEW BUSINESS 5/3 Bank Development Agreement John Donahue from Tucker Development addressed the Council regarding the development agreement for a project on the southeast corner of Route 34 and Page 6 of 11 Marketplace Drive. The site development plan was presented to the City for review however there were a few issues. One issue is the easement for the right - in/right -out access. Due to the circulation of the bank traffic this does not work with their plan. The bank worked around the easement and the property east of the site (owned by Inland) will still have right- inhight -out access. Another item was to allow the landscape barrier to the south on the neighboring property. This is shown on Brisben's landscape plan and is in Brisben's development agreement, which has been approved by the Council. The developer is asking for straight zoning per the landscape ordinance. Changes to the draft agreement include replacing ' Fifth/Third Bank" with "Tucker Development "; the "Jewel" store name should be replaced with "grocery" store; the first sentence under "Landscape and Buffering" should be deleted; verbiage needs to be added in regards to successors and heirs and it should state that Brisben has been notified that this is going to be amended. Mayor Prochaska asked that something be provided to indicate that Brisben is absolutely aware of the landscape buffer situation. City Attorney Kelly Kramer stated that the city could have Brisben execute a letter verifying that they are in agreement with this. Administrator Graff stated that the attorney will execute the changes and he recommended that the agreement be sent to the next City Council for approval. This item was placed on the March 25, 2003 City Council meeting consent agenda. PRESENTATION Park & Recreation Community Survey & Action Plan Executive Director of Parks & Recreation Laura Brown gave a presentation on the 2002- 2003 Park & Recreation Community Survey. See attached survey for outline of presentation. Alderman James commented that he liked that an action plan was formulated and Parks & Recreation is already using it. Alderman Kot questioned the website mentioned in the presentation. He noted that there is a City website. Director Brown noted that the current website is not up -to -date and there is no Park & Recreation information on it. Also, there is no capability to put this information on the current site. She explained that in some communities residents can log on a site and sign -up for programs via the Internet. Alderman Sticks asked if the survey asked the age of the people who responded. Director Brown stated that it did and the ages were very diverse from young families to seniors. Alderwoman Burd was also interested in the ages of those living in the families surveyed. Director Brown gave the following age breakdown of those living in the households surveyed: Percentaa_ e Aye of those in the household 12% 0 -5 years -old Page 7 of 11 13% 6 -12 years old 9% 13 -18 years old 21% 19 -35 years old 29% 36 -54 years old 16% 55 and older Alderman Sticka asked what type of comments seniors had about a pool. Director Brown stated that they were supportive of a pool as long as it had a walk -in or group fitness area and their concerns were that the pool be heated and there be senior only swim time. Mayor Prochaska asked what residents wanted to see in the City's parks. Director Brown noted that residents indicated that they would like to see more green space, bike trails, concerts in the park and more athletic fields. Alderman Munns asked if there was any indication in the survey if residents were willing to pay for an aquatic center. Director Brown stated that a question in the survey asked what the level of support for a referendum for an aquatic or recreation center would be. The range was very supportive to not supportive and not sure. The overwhelming response was very supportive but this did not specify financially supportive. There were no further questions. ADDITIONAL NEW BUSINESS Wyndham Deerpoint and Wiseman- Hughes SSA — Resolution of Official Intent City Attorney Kelly Kramer stated that these are form resolutions needed to establish Special Service Area's (SSA) for the two separate developments, Wyndham Deerpoint (The Highlands) and Wiseman- Hughes (Windett Ridge). Everything is in order and no action will be taken until the engineering estimates are calculated along with the costs. The resolution authorizes the establishment of the SSAs. Finance Director Traci Pleckham indicated that the Council should have received a copy of a memo she sent to the Administration Committee dated March 3, 2003 outlining the timetable for the SSAs. Once the resolution is passed the developers can begin reimbursing costs. Administrator Graff noted that there isn't any liability for the City with regards to the debt and the SSA is used to have new growth rather than the existing residents pay for improvements in the community. Mayor Prochaska also noted that the SSA bonds are based on the value of the property and are not issued if the property cannot support the amount that the developers are asking be placed in the SSA. Also, if the SSA fails the property is sold to pay the debt. Administrator Graff stated that even though the debt is not the City's responsibility; it has control because the funds come to the City, payoffs have to be approved by the City and the entire infrastructure is built to the City's standards. Page 8 of 11 Mayor Prochaska stated that he would like to see future owners of the property addressed in the agreement. Administrator Graff stated that there is a disclosure on the deeds to the property owners that they are subject to the SSA. He also pointed out that the staff is looking at an additional component where an established management company oversees the SSA. They will have an "800" telephone number for property owners to call with questions about the SSA and this will minimize the burden to the City's staff. He also stated that there will be meetings scheduled with the Kendall County Treasurer, Assessor and Clerk to work out the tax bill issue. There will also be a public hearing for the SSA. Alderwoman Spears asked if staff members could legally sign bonds. Administrator Graff stated that staff could sign the bonds however there may be an instance where the City Treasurer will have to sign. There was no further discussion so this item was placed on the March 25, 2003 City Council meeting consent agenda. OLD BUSINESS Update on DCCA Land Acquisition Grant for Hydraulic Street Open Space Mayor Prochaska gave an update on the DCCA grant. It has been submitted and the City is waiting to hear from the Governor's office. As a backup, Executive Director of Parks & Recreation Laura Brown has found another grant and is sending a letter of inquiry to the Illinois Clean Energy Grant. If they accept the letter of inquiry the City will submit a full proposal to them. Downtown Plan Acceptance Administrator Graff asked that this item be continued to another date. He reported that he spoke with Rodger Dahlstrom regarding having another assessment done on the existing building's ratings. Mr. Dahlstrom asked if either Alderwoman Burd or Alderman Kot along with Building Inspector Bill Dettmer could join him in rating the buildings. He would like to set up this meeting in the next 30 — 60 days. Mr. Dahlstrom did suggest deleting this portion of the study and have the Council accept the plan without it. The plan could be amended at a later date. Mayor Prochaska stated that he felt that the building ratings were needed to continue the process. The Council discussed looking for planners before the document is approved. Alderwoman Burd asked if the Council could get the criteria Mr. Dahlstrom used to rate the downtown buildings and Administrator Graff stated that he would get this information for the Council. Budget Update Finance Director Traci Pleckham reported on items that changed on the budget. Some changes were to the garbage surcharge (incorporates the senior's rate of $.50 /month); health insurance (increased 17% with a possible increase of another 2 -8 %); salaries were combined so not to be job specific and line items were created for merit increases. The budget is scheduled for a public hearing on April 8, 2003, which will be noticed after tonight's meeting. Page 9 of 11 Alderman Sticka asked about the decrease in the municipal utility tax. Director Pleckham explained that the original figure was probably not correct. Administrator Graff stated that a formula was used to estimate the figure but the number did not come in as it was anticipated. This item was placed on the April 8, 2003 City Council meeting agenda as a public hearing. NIU IMAP Grant Update Administrator Graff reported that this is a grant used towards assessing government services. He explained that beginning April 4, 2003 Northern Illinois University (NIU) will begin interviewing staff and elected officials. He stated that the Council would have the report in 120 days. ADDITIONAL NEW BUSINESS Cannonball Trail Interceptor Flow Monitoring Administrator Graff reported that Kimball Hills is coming in with an engineering plan and annexation agreement for a development on 300 acres on Cannonball Trail and Faxon Road. Walter E. Deuchler Associates have recommended a flow monitor be placed in the 15" sewer near Route 34 in order to evaluate the lines present capacity. The developer has agreed to pay the $5000.00 for the monitor. Administrator Graff asked that this be approved contingent on the payment being received. This item was placed on the March 25, 2003 City Council consent agenda. Prairie Parkway Advisory Committee Update Alderwoman Burd reported that she has been attending advisory committee meetings since the previous fall. The group is currently at the point where they will be a drafting a recommendation to the Illinois Department of Transportation (IDOT) for planning along the proposed Prairie Parkway. They are proposing that there would be legislation that will only pertain to this particular piece of highway and that there will be a committee to oversee it. Alderwoman Burd wanted to know if the City Council would support a regional planning authority for the parkway and give some of its authority to the group. She also asked for the Council's input regarding guidelines for the regional group; who should serve on the group; how large the group should be; should decision of the group be binding or just recommendations, etc. Mayor Prochaska stated that the Council should be cautious of giving up authority. He stated that the community elects its officials and those officials should work for the citizens in their area. Alderwoman Burd pointed out that there isn't a whole lot of municipal representation on the Advisory Committee; the only municipalities represented are Yorkville and Morris. Page 10 of 11 After much discussion, the Council recommended that municipalities should maintain authority and representatives from the municipalities affected should sit on the board. Salary Schedule Alderwoman Spears reported that the Administration Committee reviewed the schedule and they recommended that it be sent on to the COW. The Administration Committee asked Finance Director Pleckham to check what the current Cost of Living Adjustment (COLA) was which she did and it is 1.6 %. Administrator Graff stated that 5% increases for COLA and merit were allowed for in the budget. The Committee also suggested that contract negotiations for department heads should be discussed in executive session. Administrator Graff stated that the salary schedule was updated for the next year's budget. After surveying 16 communities, the proposed ranges were formulated. He asked the Council to adopt the schedule for FY 2002/2003 and they will adjust the schedule after the FY 2003/2004 budget is in place. Alderman Kot was concerned that the salary schedule was not brought to individual committees such as the Public Works Committee. He stated that he would have like to discuss this with the Director of Public Works. Mayor Prochaska stated that the schedule was for employee's salaries not job descriptions or functions. He also stated that the department heads were involved in reviewing the salary schedule. In the past, the salary schedules were also tied in with the functions of the positions so the schedule was discussed at each Committee. Administrator Graff also noted that now the City has a Finance Director to oversee this function so it wasn't necessary to involve the Committees. There was no further discussion so this item was placed on the March 25, 2003 City Council meeting consent agenda. MFT Resolution — Fox Industrial Bond (Obligation Retirement Resolution) Administrator Graff reported that this was a standard IDOT resolution allocating Motor Fuel Tax (MFT) funds to be used toward the bond for the Fox Industrial Park. The MFT funds may not be totally applied to the bond because additional funds will be received from the Tax Increment Financing District (TIF) itself however the amount of these funds is not currently known. There was no further discussion so this item was placed on the March 25, 2003 City Council meeting consent agenda. ADDITIONAL BUSINESS Internship Program Alderwoman Spears asked if the Council was going to discuss the internship program and it was decided to put this on the next COW agenda. Page 11 of 11 Zoning Alderwoman Burd brought up for discussion the fact that according to the City's zoning offices can only be 25' high however this has been changed for commercial and multi- family residences to 35'. The height restriction encourages flat roofs and she recommended that this be amended to make the office height the same as the other applications. City Attorney Kelly Kramer stated that Building Inspector Bill Dettmer was researching updating the City's zoning ordinance. Alderwoman Burd stated that she would like this reviewed as soon as possible because the County was starting construction on their new office building in April and it is planned to have a flat roof. Attorney Kramer stated that the County could apply for a variance. Alderman Sticka agreed with Alderwoman Burd that this should be changed quickly. This item was placed on the April 2, 2003 COW meeting agenda for further discussion. FOP Contract Administrator Graff reported that the Fraternal Order of Police ratified the contract with the City. Labor Attorney Bob Smith is preparing the documents and this will be on the March 25, 2003 City Council meeting agenda for a vote. Code Orange Security Level Mayor Prochaska reported that based on President Bush's address the evening before, the nation has resumed a Code Orange Security Level. He stated that the police and staff are aware of this and taking appropriate precautions. On a personal note, Mayor Prochaska stated that decisions are being made that will dramatically affect the United States and he asked everyone to keep the young men and women who are serving our country in their thoughts. He reminded everyone that as the City gets closer to the election, people need to keep in mind what is really important, our families, our homes and our freedoms. He asked everyone to take this to heart as the election season is wrapped up. There was no other additional business. The meeting was adjourned at 9:55 P.M. Minutes submitted by Jackie Milschewski, City Clerk UNITED CITY OF YORKVILLE Boy Scouts of America Chicago Council Hoover Outdoor Education Center GOALS . To preserve the open land and recreation amenities on the property. . To develop the riverfront area with a bike path in accordance with Kendall County Bike Plans. . To preserve, protect and restore the ecological integrity of the property and assist with the preservation of the regions watershed. Approach f .............. The City and Boy Scouts form a partnership to preserve the land as open property. . The City establishes alliances with partners to seek funding avenues (no City tax dollars). Kendall County Forest Preserve, The Trust for Public Land, The Conservation Foundation, IDNR, Corlands, and others as identified. Process • The City establishes a timetable to pursue funding options with a projection for acquisition. • Partners establish funding sources, and responsibilities. • A conceptual land. plan is outlined with funding sources, approvals are obtained by respective governing councils, and /or board,' with a commitment to proceed. Alternate Options If the'partners are not able to establish the resources or decide not to proceed. OPTION 1: A friendly annexation is established with the Boy Scouts and the United City of Yorkville, and the City secures the easement along the riverfront for a Bike Path. The Boy Scouts hirer a Land Planner and Market the Property. A developer purchases the property and proceeds through the City's development process: OPTION 2 . A Private Organization purchases the pconservation without the City's involvement. OPTION 3 . Public Private Partnership For the development of an Aquatic Center, Nature Trails, Bike P Recreation Facility, Athletic Fields, Open Space or Golf Course. 2002 -2003 Park and Recreation Community Survey UNITED CITY OF YORKVILLE 1 Process ■Staff with the assistance from NIU Public Opinion Laboratory, designed a 4 page 11X17" survey. ■ Each survey was accompanied by a self addressed stamped envelop and a letter explaining the process and need. ■ Two additional follow up mailing occurred for residents who did not respond to the initial mailing. ■ The Public Opinion Laboratory tabulated and summarized the responses. 2 Goals for the- Community Survey ■ To receive input on current. services and recreation amenities. ■ To receive input on the quality of the current services and parks. ■ To provide direction and information for the Parks and Open Space Master Plan, for new and future facilities and services. ■ To be responsive to the needs and desires expressed by the residents. 3 Focus Areas- of the Survey ■GENERAL BACKGROUND INFORMATION: make-up of household, gender, residency location, and years residing in Yorkville. MARKETING. Awareness about services, other methods available or desired to receive information. ■ CURRENT USERS of services and facilities ■ FUTURE SERVICES AND FACILITIES DESIRED ■ REFERENDUM SUPPORT ■ COMMENTS 4 Result Highlights ■ FIFTY -THREE PRECENT (53 %) Response Rate. Utilizing a random sample of 1 homeowners from Water Billing Mailing lists. (54.5% W 4 men, 3.7% cou Jes . P ) One-third of the respondents moved into Yorkville less than five (5) years ago. 5 MARKETING ■Ninety percent (90 %) are aware and acknowledge receiving the the Park and Recreation program catalog. ■ Information published in the Newspapers is a close second for information Ep distribution. ■ Eight percent (8 %) of respondents .indicated a desire to have information available on the web. 6 1 23 1 CURRENT. SERVICES ■Seventy percent (70%)- of responding households did not take part in recreation programs-during 2002. (some of the reasons included: no EP children at home, length of time living in Yorkville, and availability of classes) ■ Sixty -two, percent (62 %) did utilize or visit parks in 2002. 7 I NVOLVEMENT WITH OTHER RECREATION GROUPS Almost thirty percent (30 %) participate with the Plano YMCA. ■ Less than twenty percent (20 %) take advantage of Club 47, and Youth Baseball programs. ■ The remaining utilize Youth Football, Wrestling, Socc and Oswegoland PD. * Some respondents may not be aware that Yorkville Park and Recreation conducts the Soccer Program. 8 :QUALITY OF CURRENT SERVICES ■ The active users of programs and special events responded _that the quality content, and availability were excellent or good, ei h percent 80%) (above eighty ■Overall respondents indicated 73 % -83% .ratings of excellent or good for the quality of Playgrounds, sports fields, and use of green space. 91 C2=[: 0 FUTURE SERVICES AND FACILITIES DESIRED. ■Highest Priority .Outdoor Aquatic Center Indoor Pool Multi- purpose rooms Outdoor basic Pool Gymnasium Picnic Shelters Nature Trails 10- F UTURE SERVICES AND - FACILITIES DESIRED ■ Mid Priority Outdoor trails Bike Paths Sledding ill &Ice skating Rink- 9 9 Open Green Space Fitness &Weight Areas Classroom Space More Sports Fields 11 d ACTION PLAN FOR R WEB SITE - 8% desired this method to receive information ■ Currently there is not an active web site for the City of Yorkville. City staff have been pursuing the cost and feasibility of a web site. When this occurs staff will discuss the opportunity of linking to the City site and including Park and Recreation. July 2003'— September 2003 12 dD RARKETING - NEWSPAPER ■Continue to utilize the newspaper for general announcements and information dissemination. Concentrate on feature articles to let residents know about new happenings in the Parks. Plan for four (4) in -depth feature articles per year, (for n example, new park construction, highlight a volunteer or coach, .youth services grant, and LJ explaining about Family programs — types, frequency, etc.). April 2003, July 2003, October 2003, January 2004 13 Cl 0----- AM AVAILABILITY,' ■ Staff will look at seasonal offerings and complete a projected program offering for each area for increase services, (preschoolers, youth, teens, adults, and seniors). In addition these offerings will be classified by days of the week, weekend, during the day hours, evening hours and other. June 1, 2003 (in preparation for Fall Program Guide Preschool evenings & Saturdays, Ice Hockey — Youth Elementary, Junior High (start with indoor hockey program and Roller hockey in summer) Elementary Sports Program — Basketball K -4 (coed) Elementary Classes (crafts, arts, dance, - evenings and weekends) Adult Softball league (summer 2003), Adult Basketball (coed) 14 TUBE PROGRAMS.'& SERVICES Within the Parks and - Open Space Master Plan, Board and staff will look at the diversity of the Park amenities, and how to address the resident concerns with the specific desires. _April 2003 — March 2004 Winter Sports (high) — outdoor facilities - sledding, ice rink, cross country skiing /trails; Family Events — outdoor band shelter, theatre programs; Fitness programs — recreation facility, track, fitness and aerobic room, dance room, health and well -being curriculum; Swim lessons, Outdoor pool .needs; Nature /Fishing — ponds stocked, lakes, piers, hiking trails; Outdoor adventure —high adventure course; Indoor /Outdoor sports — basketball, tennis, ball diamonds. 15 1 FUTURE FACILITIES DESIRED The highest priority for facility development is an .outdoor aquatic center. The Aquatic Center Feasibility is being conducted with final recommendation from Park Board in May of 2003. The follow up process will include discussion with City Council and funding options. April 2003 — December 2003 16 The next level of priority for future facilities and amenities include; outdoor trails, fitness and walking trails, nature trails, indoor pool, multi - purpose room, gymnasium, classroom space, fitness & weight room area, outdoor basic pool, picnic shelters, sledding hill, and open green space. Within the Parks and Open Space Master Plan, sta will look at the diversity of the Park amenities, and how to address the resident concerns and desires. Recommendations for changes will be incorporated into the future developments & acquisitions recommendations. April 2003 — March 2004 17 REFERENDUM The question pertaining to referendum support, indicates support for future referendums, however this could change depending on the specific dollar amount and project. The information obtained wi help to guide the campaign focus and areas (both geographically and resident demographic) for awareness and public meetings. No action at the present time until a specific project and dollar amount is identified. 18