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Library Board Packet 2020 09-14-20 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees September 14, 2020- 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations Physical Facilities 12. Unfinished Business Landscaping Proposals/Presentations Metronet Business Agreement Marketing Plan (Draft Revised) 13. New Business Today’s Business Solution-Presentation YPL Protocols for COVID-19 & Employees YPL Staff Study & COLA 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, August 10, 2020 7:00pm 902 Game Farm Road – Library Board Room The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Susan Chacon-yes, Darren Crawford-yes, Theron Garcia-yes Absent: Julie Brendich, Ryan Forristall Others Present: Library Director Elisa Topper, City Council Liaison Daniel Transier Recognition of Visitors: President Crawford recognized the Director and guest. Amendments to the Agenda: None Minutes: July 13, 2020 Mr. Walter noted one correction on page 3, “E-Rate Project Update”--it should say that S&G will add access points, rather than Comcast adding them. Mr. Crawford then moved and Ms. Garcia seconded to approve the minutes with this correction. Roll call: Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Garcia-yes, Hedman-yes. Carried 6-0. Correspondence: A thank you card was read from a recent winner of a Kindle and a thank you was read regarding the purchase of new books celebrating people of color. A request was also received from an individual for additional computer time for personal matters and Director Topper granted the request in a letter. Public Comment: None Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Hedman presented the report highlights. He said there were Covid-related expenses and small repairs etc. Half of the property taxes have been received, fines/subscription cards are under budget and expenses are on track. Payment of Bills President Crawford moved and Trustee Walter seconded to pay the bills as follows: $18,562.80 Accounts Payable $35,573.61 Payroll $54,136.41 TOTAL Page 1 of 3 Roll call: Walter-yes, Chacon-yes, Crawford-yes, Garcia-yes, Hedman-yes, Rodriguez-yes. Carried 6-0. Report of the Library Director: Director Topper presented the following highlights: 1. A staff member went home ill, a later test proved negative for Covid. Ms. Topper shared a flow chart regarding protocol if a staff person tested positive. 2. A part in the Telecomm room was replaced at a cost of $1,625.50. Ms. Topper questioned the labor costs and a rep will come to discuss the charges. 3. Jennette Weiss is developing a new teen program/volunteer projects from home and will attend the next Board meeting to present. 4. Four new employees have been hired, plus one former staff member. 5. First draft of Marketing Plan presented. 6. Worked with Mr. Hedman and bonding company, rate has increased greatly. 7. Wireless system completed, thanked Mr. Walter for being present during process. 8. Curbside service has dropped to about 3 per day (had been 450 per day prior to the reopening). The Covid-related flowchart was discussed and it was determined that the Board needs to adopt a policy for liability reasons. Ms. Topper and Ms. Garcia will obtain more examples of guidelines. Contact tracing, paying employees during quarantine and building disinfecting were other aspects discussed. Mr. Crawford will contact Ms. Brendich to schedule a policy meeting. City Council Liaison: No report Standing Committees: None Unfinished Business: Reopening Update The library reopened July 13th related to the Covid pandemic. A welcome desk was set up, mask compliance was monitored and overall, patrons followed the rules. The Friends sat at the desk after the initial reopening days and Ms. Topper thanked them for their assistance. Dedication Plaques Plaques were purchased for the Howard Wolfe quiet reading room and for Daniel Chacon's Eagle Scout project. Landscaping Project Proposals Ms. Topper has obtained four proposals for landscaping around the new digital sign and the Garden Club will contribute $500. The Board discussed the quotes and specifications received and it was decided that more information and sketches were needed. The top 3 companies will be invited to the next meeting. New Business: Marketing Plan (Draft) Ms. Topper said this is a draft so the Board and managers can provide feedback. She noted the need for consistency in branding and there should be a redesign of the website. Board discussion included: 1. Community partnerships/engagement/relationships with other organizations. Should have been part of new teachers' breakfast with library giveaways, etc. Page 2 of 3 2. Library should become a resource, i.e. virtual storytimes/temporary homework hotline/tutoring service? Prove value of library to the community, promotion of library services. 3. How will goals be measured? 4. Community outreach person for library? Look at staffing, determine needs first. 5. Need for maintenance person or engineer-type person who can do equipment resets, etc. 6. Promote census so funds are directed to library. 7. Should be election hub/promote 100 years of women's voting rights. 8. Discussion of website re-design. 9. Ms. Topper will revise the Plan and bring back to the next meeting. Metronet Business Agreement Mr. Walter said discussions with Comcast have indicated that a $100 installation fee not included in the original order caused the unexplained project rejection. In the meantime, Metronet presented the library with a proposal for service that would be much faster than Comcast's. He also said the phone system needed an upgrade and had been down recently because a Comcast router was not powered up. He said the cost of Metronet's 1 Gig service was $295 and they would offer 2 months free. Mr. Walter said Metronet's proposal is not e-ratable because it is a business service. If the library chooses Metronet, Sound Inc. would still service the cameras. At this time they do the phones and cameras. Mr. Walter said there are 11 months left on the Comcast contract and the Board asked about the cost of breaking the contract. Metronet would require a 3-year commitment, however, Mr. Hedman asked that a 1-year should be requested since they are a new provider and still building their infrastructure. It was decided that a final decision would not be made until more information is obtained. Mr. Walter will inquire about the information needed and if Metronet has an early termination fee. Executive Session: None Additional Business: None Adjournment: There was no further business and the meeting adjourned at 8:28pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 DRAFT Yorkville Public Library Policy Committee Meeting Thursday, August 27, 2020 6:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 6:06pm by Committee Chairman Julie Brendich, roll was called and a quorum was established. Roll Call Committee Members: Theron Garcia-yes, Wamecca Rodriguez-yes, Julie Brendich-yes, Darren Crawford-yes Others Present: Library Director Elisa Topper Recognition of Visitors: Chairman Brendich recognized Ms. Topper. Amendments to the Agenda: None Public Comment: None Staff Comment: None New Business: Approve Personnel Policies/Procedures for Covid The purpose of the meeting was to approve a procedure/policy pertaining to paying employees who experience Covid or related symptoms. Ms. Topper had sent to committee members a sample procedure that was compiled by area Library Directors and a sample flow chart from a separate source. Mr. Crawford said direction is needed in the event of a Covid illness with Library staff or exposure to the Covid. Ms. Topper said two employees had been exposed to others who had Covid. Committee members discussed the accuracy of the one-hour rapid test and the number of quarantine days required after Covid or exposure or after taking a vacation to a 'hotspot'. Ms. Topper said temperature checks are still being done on staff every day. Reporting Covid cases to Kendall County was also noted, whether it be employees or patrons who may have exposed staff. A form called EPSLA (Emergency Paid Sick Leave Act) is needed for employees to be paid if they are out sick with Covid or due to exposure. This temporary law is effective until December 2020. It was also suggested that the CDC “return to work flow chart' be used. Ms. Rodriguez questioned the time period of 10 days vs. 14 days quarantine in the procedure vs. the flow chart. The procedure calls for a Covid test after quarantine vs. the flow chart which does not require a test. She also said guidance is needed regarding anyone who travels and is exposed to Covid. Page 1 of 2 The committee also discussed if an employee can apply for EPSLA more than once, in the case of several family members becoming sick with Covid. Employees who contract Covid or are absent due to family members having Covid, would be paid first through EPSLA, then from sick time and then vacation time. It was noted the Library, (not federal funds), pays for the EPSLA time off. Pay for full time vs. part time staff and the option of making up time were both discussed. Ms. Topper noted that returned books are now being quarantined for 7 days per RAILS guidelines. The Board discussed the number of days various materials can be Covid-contaminated. President Crawford said that the written document needs to be adopted as a policy since it involves funds. The Board decided the following: 1. Omit the entire last section in the proposed YPL Protocol 2. Ms. Topper will revise the Protocol procedure. 3. Board will use the CDC flow chart for return to work procedure. 4. Ms. Garcia will create an EPSLA form and send to all. 5. Procedure to be brought back to Board for approval as Policy since funds are involved. 6. Fonts in footnotes to be corrected for uniformity. 7. Add a link for EPSLA. Executive Session: None Adjournment: There was no other business and the meeting was adjourned at 6:59pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DATE: 08/19/20UNITED CITY OF YORKVILLETIME: 12:48:31MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900093 FNBO FIRST NATIONAL BANK OMAHA 08/25/20082520-A.SIMMONS 07/31/20 01 AMAZON-ADDING MACHING AND TAPE 01-120-56-00-561038.1502 COMCAST-JUL 2020 INTERNET &82-820-54-00-5440420.3803 VOICE** COMMENT **04 QUADIENT-7/30-10/29 POSTAGE 01-120-54-00-5485161.9705 MACHINE LEASE** COMMENT **06 VERIZON-JUN 2020 IN CAR UNITS 01-210-54-00-5440756.2307 VERIZON-JUN 2020 HOT SPOT79-790-54-00-544036.0108 VERIZON-JUN 2020 MOBILE PHONES 01-220-54-00-5440189.1209 VERIZON-JUN 2020 MOBILE PHONES 01-210-54-00-5440898.3210 VERIZON-JUN 2020 MOBILE PHONES 79-795-54-00-544094.5611 VERIZON-JUN 2020 MOBILE PHONES 51-510-54-00-5440181.4712 VERIZON-JUN 2020 MOBILE PHONES 52-520-54-00-544036.01INVOICE TOTAL:2,812.22 *082520-B.OLSEM07/31/20 01 COVIS-250 LASER MAILERS01-110-56-00-5610257.7802 BEACON-NEWSPAPER RENEWAL01-110-56-00-561091.0003 THROUGH 12/30/20** COMMENT **INVOICE TOTAL:348.78 *082520-B.OLSON07/31/20 01 ZOOM-6/23-7/22 MONTHLY FEE01-110-54-00-5462154.97INVOICE TOTAL:154.97 *082520-B.PFIZENMAIER 07/31/20 01 AMERICAN TIRE#3659-TIRE REPAIR 01-210-54-00-549517.9402 AMERICAN TIRE#3633-OIL CHANGE 01-210-54-00-549548.1503 AMERICAN TIRE#3572-OIL CHANGE 01-210-54-00-549562.4804 AMERICAN TIRE#3546-INSTALLED 01-210-54-00-5495153.7505 BATTERY KILL SWITCH** COMMENT **06 AMERICAN TIRE#3661-REPLACED 01-210-54-00-5495895.7307 AC COMPRESSOR AND COMPONENTS** COMMENT **08 AMERICAN TIRE#3715-REPLACED 01-210-54-00-5495247.2609 POWER STEERING COOLER LINES** COMMENT **10 AMERICAN TIRE#3690-REPLACED 01-210-54-00-5495461.7711 FRONT LOWER CONTROL ARMS AND** COMMENT **12 ABS SPEED HARNESS** COMMENT **13 AMERICAN TIRE#3784-REPLACED 01-210-54-00-549555.6214 AC FILTER** COMMENT **15 AMERICAN TIRE#3738-INSTALLED 01-210-54-00-5495117.8816 BATTERY KILL SWITCH** COMMENT **17 AMERICAN TIRE#3806-MOUNT &01-210-54-00-549567.1118 BALANCE TIRES** COMMENT **19 AMERICAN TIRE#3827-REPAIRED 01-210-54-00-5495171.6920 TIRES, INSTALLED BATTERY KILL ** COMMENT **21 SWITCH** COMMENT **22 AMERICAN TIRE#3804-REPLACED 01-210-54-00-5495316.7923 BRAKE PADS & ROTORS** COMMENT **Page 1 of 11 DATE: 08/19/20UNITED CITY OF YORKVILLETIME: 12:48:31MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900093 FNBO FIRST NATIONAL BANK OMAHA 08/25/20082520-E.DHUSE07/31/20 06 NAPA#258881-FILTERS01-410-56-00-5628109.7107 NAPA#258998-FILTERS01-410-56-00-562818.2008 NAPA#259012-BATTERY TERMINAL,01-410-56-00-562825.5609 BATTERY CABLES, LOOM, CAP** COMMENT **10 NAPA#259164-ANTIFREEZE01-410-56-00-562816.1411 NAPA#259657-TRANSFER PUMP52-520-56-00-561365.4912 NAPA#260627-OIL52-520-56-00-56287.2913 ILRWA-MEMBERSHIP RENEWAL51-510-54-00-5460493.00INVOICE TOTAL:1,123.98 *082520-E.TOPPER 07/31/20 01 AMAZON-BOOKS, JUMPER CABLES, 82-000-24-00-2480678.0102 UKULELE, HOLE PUNCH, GAMES,** COMMENT **03 DVD PLAYER, MUSICAL** COMMENT **04 INSTRUMENTS, CAMERA TRIPOD,** COMMENT **05 CALCULATOR, LIGHT PAD** COMMENT **06 AMAZON-MASKING TAPE82-820-56-00-561011.6407 AMAZON-CARPET CLEANER82-820-56-00-562117.0608 SHAW MEDIA-EMPLOYMENT AD82-820-54-00-542634.6809 AMAZON-CARPET CLEANER82-820-56-00-56218.9210 AMAZON-SIGN HOLDER82-820-56-00-561022.6511 AMAZON-SPRAY PAINT82-820-56-00-56104.4912 AMAZON-DISINFECTANT SPRAY,82-820-56-00-5621130.0713 PAPER TOWEL** COMMENT **14 AMAZON-POST IT NOTES,82-820-56-00-561028.9815 LAMINATING PLASTIC** COMMENT **16 AMAZON MONTHLY PRIME FEE82-820-54-00-546012.9917 TRIBUNE-7/10-9/3 PAPER RENEWAL 82-820-54-00-546037.6818 SMITHEREEN-JUL 2020 PEST82-820-54-00-546278.0019 CONTROL** COMMENT **20 AMAZON-ALEXA SPEAKER82-000-24-00-248039.9921 AMAZON-BOOKS, FOOD STORAGE82-820-56-00-561039.2222 BAGS** COMMENT **23 AMAZON-SCRAPBOOK CASE82-820-56-00-561036.6324 AMAZON-SUPPLY CASE82-000-24-00-248022.7325 AMAZON-SPEAKER PHONE, VINYL 82-820-54-00-5468103.9826 SPOT MARKERS** COMMENT **27 AMAZON-FIRE 7 TABLET82-000-24-00-248049.99INVOICE TOTAL:1,357.71 *082520-E.WILLRETT 07/31/20 01 ELEMENT FOUR-JUL 2020 CLOUD 01-640-54-00-5450464.2802 CONNECT OFFSITE BACKUPS** COMMENT **INVOICE TOTAL:464.28 *082520-J.ENGBERG 07/31/20 01 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-546252.9902 FEE** COMMENT **INVOICE TOTAL:52.99 *Page 2 of 11 DATE: 08/19/20UNITED CITY OF YORKVILLETIME: 12:48:31MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900093 FNBO FIRST NATIONAL BANK OMAHA 08/25/20082520-J.GALAUNER 07/31/20 01 WALMART-WHISTLES79-795-56-00-560624.80INVOICE TOTAL:24.80 *082520-J.JACKSON07/31/20 01 FLATSOS-TUBE01-410-56-00-562820.00INVOICE TOTAL:20.00 *082520-J.JENSEN 07/31/20 01 AMAZON-BOOKS01-210-54-00-541253.1602 IACP-2020 ONLINE TRAING01-210-54-00-5412200.0003 EVENT-JENSEN** COMMENT **INVOICE TOTAL:253.16 *082520-J.SLEEZER 07/31/20 01 DOORS BY RUSS-REPLACE CABLES 23-216-56-00-5656180.0002 AND ROLLERS** COMMENT **03 HOME DEPO-CEMENT01-410-56-00-562017.0704 FLATSOS-TIRE MOUNT01-410-56-00-562815.0005 HEWITT-SWEEPER SWITCH01-410-56-00-5620212.39INVOICE TOTAL:424.46 *082520-J.WEISS07/31/20 01 DOLLAR TREE-SUMMER READING82-000-24-00-248012.5002 PRIZES** COMMENT **03 TARGET-SUMMER READING GIFT82-000-24-00-248025.0004 CARDS** COMMENT **INVOICE TOTAL:37.50 *082520-K.BARKSDALE 07/31/20 01 KONE-JUL 2020 ELEVATOR23-216-54-00-5446160.5002 MAINTENANCE** COMMENT **03 WAREHOUSE-DISINFECTANT SPRAY, 01-220-56-00-5620219.9404 HAND SOAP, HANGING FILES** COMMENT **05 APA-HOUSING FOR DIVERSITY01-220-54-00-541230.0006 WEBINAR-BARKSDALE** COMMENT **07 APA-AICP MEMBERSHIP01-220-54-00-5412819.0008 RENEWAL-BARKSDALE** COMMENT **INVOICE TOTAL:1,229.44 *082520-K.GREDORY 07/31/20 01 ARAMARK#1592288680-MATS52-520-54-00-548556.6802 ARAMARK#1592296159-MATS51-510-54-00-548556.6803 ARAMARK#1592303700-MATS01-410-54-00-548556.6804 ARAMARK#1592311421-MATS51-510-54-00-548556.6805 ARAMARK#1592273694-MATS52-520-54-00-548556.6806 ARAMARK#1592325214-MATS01-410-54-00-548556.6807 ARAMARK#1592319694-MATS01-410-54-00-548556.6808 AMAZON-FLUORESCENT TAPE,01-110-56-00-561099.4309 RETRACTABLE BELT** COMMENT **10 ARNESON#292752-JUN 2020 GAS 01-410-56-00-5695474.0911 ARNESON#292739-JUN 2020 DIESEL 51-510-56-00-5695390.48Page 3 of 11 DATE: 08/19/20UNITED CITY OF YORKVILLETIME: 12:48:31MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900093 FNBO FIRST NATIONAL BANK OMAHA 08/25/20082520-R.MIKOLASEK 07/31/20 01 ILEAS 2020 DUES-MIKOLASEK01-210-54-00-5460120.00INVOICE TOTAL:120.00 *082520-R.WRIGHT07/31/20 01 PHYSICIANS CARE-DRUG TEST79-795-54-00-546243.00INVOICE TOTAL:43.00 *082520-S.IWANSKI07/31/20 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-54525.32INVOICE TOTAL:5.32 *082520-S.REDMON 07/31/20 01 SERVICE PRINTING79-795-54-00-5426972.0002 CORP#30212-BALANCE FOR SUMMER ** COMMENT **03 CATALOGS** COMMENT **04 AIRLINE MEDIA79-795-56-00-5606400.0005 PRODUCTIONS-PUBLIC VIEWING** COMMENT **06 RIGHTS FOR SANDLOT** COMMENT **07 AT&T-7/24-8/23 INTERNET FOR 79-795-54-00-544078.5308 TOWN SQAURE SIGN** COMMENT **09 JOTFORM-MONTHLY SUBSCRIPTION 79-795-56-00-560629.0010 RUNCO#794056-0-DISINFECTANT 79-795-56-00-5606494.9511 PLU&PAY-JUN 2020 USAGE FEES 79-795-54-00-546241.1712 RUNCO#794263-0-PAPER TOWELS, 79-795-56-00-564079.9813 GARBAGE BAGS** COMMENT **14 PETITE PALETTE-AT HOME79-795-56-00-5606288.0015 PAINTING KIT SUPPLIES AND** COMMENT **16 INSTRUCTION** COMMENT **17 RUNCO-HAND SANITIZER79-795-56-00-5606767.5218 YORKVILLE POST-POSTAGE TO79-795-54-00-545212.8519 MAIL BINGO PRIZES** COMMENT **20 AMAZON-RESTROOM SIGN FOR79-795-56-00-564026.0021 BEECHER CONCESSION** COMMENT **22 RUNCO#795122-0-PACKING TAPE 79-795-56-00-560635.9923 CULVERS-BINGO PRIZE GIFT CARDS 79-795-56-00-56065.0024 ROSATIS-BINGO PRIZE GIFT CARDS 79-795-56-00-560610.0025 BURNT BARREL-BINGO PRIZE GIFT 79-795-56-00-560610.0026 CARDS** COMMENT **27 SMITHEREEN-JUN 2020 PEST79-795-54-00-549567.0028 CONTROL** COMMENT **29 GRACE-BINGO PRIZE GIFT CARD 79-795-56-00-56065.16INVOICE TOTAL:3,323.15 *082520-S.REMUS07/31/20 01 PWI-MONTHLY RENTAL ON HAND79-795-56-00-5620700.0002 SANTIZING STANDS WITH** COMMENT **03 SANITIZER** COMMENT **INVOICE TOTAL:700.00 *082520-S.SLEEZER 07/31/20 01 WINDING CREEK-TREES25-225-60-00-60103,090.00Total for All Highlighted Library Invoices: $1,820.91Page 4 of 11  82-820  LIBRARY OPERATIONS84-840  LIBRARY CAPITALDATE: 09/08/20UNITED CITY OF YORKVILLETIME: 14:57:43CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/14/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104919 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1033694-IN03/31/20 01 LAMPS82-820-54-00-5495158.40INVOICE TOTAL:158.40 *CHECK TOTAL:158.40 104920 BAKTAY BAKER & TAYLOR203537194808/19/20 01 BOOKS82-000-24-00-2480658.84INVOICE TOTAL:658.84 *203538364507/29/20 01 BOOKS82-000-24-00-2480676.99INVOICE TOTAL:676.99 *203540549508/10/20 01 BOOKS82-000-24-00-2480536.18INVOICE TOTAL:536.18 *203541872108/14/20 01 BOOKS82-000-24-00-2480436.93INVOICE TOTAL:436.93 *203542206708/19/20 01 BOOKS82-000-24-00-2480467.45INVOICE TOTAL:467.45 *203542894908/21/20 01 BOOKS82-000-24-00-2480293.26INVOICE TOTAL:293.26 *2035939507808/18/20 01 BOOKS82-000-24-00-2480303.11INVOICE TOTAL:303.11 *CHECK TOTAL:3,372.76 104921 CAMBRIA CAMBRIA SALES COMPANY INC.4188208/18/20 01 TOILET TISSUE, PAPER TOWELS, 82-820-56-00-56211,206.6002 KLEENEX, BOWL CLEANER, URINAL ** COMMENT **Page 5 of 11                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 09/08/20 UNITED CITY OF YORKVILLE TIME: 14:57:43 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/14/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104921 CAMBRIA CAMBRIA SALES COMPANY INC. 41882 08/18/20 03 BLOCKS. GARBAGE BAGS, BLEACH, ** COMMENT ** 04 GLOVES, SOAP, ** COMMENT ** INVOICE TOTAL: 1,206.60 * CHECK TOTAL: 1,206.60 104922 DELAGE DLL FINANCIAL SERVICES INC 69457612 09/06/20 01 OCT 2020 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48 104923 FRSTINSU LIBERTY MUTUAL INSURANCE COMP. 999061264-2020 08/05/20 01 BOND RENEWAL 82-820-54-00-5462 800.00 INVOICE TOTAL: 800.00 * CHECK TOTAL: 800.00 104924 FVFS FOX VALLEY FIRE & SAFETY IN00375886 08/26/20 01 ANNUAL FIRE EXTINGUISHER CHECK 82-820-54-00-5462 966.15 INVOICE TOTAL: 966.15 * CHECK TOTAL: 966.15 104925 GREATLKS GREAT LAKES PLUMBING & HEATING 21295 07/30/20 01 ANNUAL 2020 SPRINKLER 82-820-54-00-5495 450.00 02 INSPECTION ** COMMENT ** INVOICE TOTAL: 450.00 * CHECK TOTAL: 450.00Page 6 of 11                       82-820  LIBRARY OPERATIONS                                                                                                                                                    84-840  LIBRARY CAPITAL DATE: 09/08/20 UNITED CITY OF YORKVILLE TIME: 14:57:43 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/14/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104926 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC 136530 07/31/20 01 WASH WINDOWS, REMOVE SPIDER 82-820-54-00-5495 2,171.00 02 WEBS AND APPLY SPIDER KILL ** COMMENT ** INVOICE TOTAL: 2,171.00 * CHECK TOTAL: 2,171.00 104927 LLWCONSU LLOYD WARBER 10483 08/03/20 01 JUL 2020 ON SITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 * CHECK TOTAL: 720.00 104928 MIDWTAPE MIDWEST TAPE 99187141 07/27/20 01 DVDS 84-840-56-00-5685 150.43 INVOICE TOTAL: 150.43 * 99248891 08/11/20 01 AUDIO DISC 84-840-56-00-5684 13.99 INVOICE TOTAL: 13.99 * 99248893 08/11/20 01 AUDIO BOOKS 84-840-56-00-5683 189.95 INVOICE TOTAL: 189.95 * 99271041 08/18/20 01 DVDS 84-840-56-00-5685 88.71 INVOICE TOTAL: 88.71 * CHECK TOTAL: 443.08 104929 NEXGEN S&G COMMUNICATIONS A8416 08/21/20 01 WIRELESS NETWORK SETUP 82-820-54-00-5440 3,706.55 INVOICE TOTAL: 3,706.55 * CHECK TOTAL: 3,706.55Page 7 of 11 82-820  LIBRARY OPERATIONS84-840  LIBRARY CAPITALDATE: 09/08/20UNITED CITY OF YORKVILLETIME: 14:57:43CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/14/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104930 RJONEIL R.J. O'NEIL, INC.0011259308/24/20 01 HVAC REPAIR82-820-54-00-5495721.10INVOICE TOTAL:721.10 *0011261708/26/20 01 WASH PLUGGED CHILLER COILS 82-820-54-00-5495375.00INVOICE TOTAL:375.00 *CHECK TOTAL:1,096.10 104931 SOUND SOUND INCORPORATEDR16981007/08/20 01 AUG 2020-OCT 2020 MAINTENANCE 82-820-54-00-5462929.5202 CONTRACT CHARGE FOR CCTV AND ** COMMENT **03 ACCESS CONTROL** COMMENT **INVOICE TOTAL:929.52 *R17019108/11/20 01 9/1/20-11/30/20 PHONE AND 82-820-54-00-5462291.0002 VOICEMAIL AGREEMENT RENEWAL ** COMMENT **INVOICE TOTAL:291.00 *CHECK TOTAL:1,220.52 104932 THYSSEN THYSSENKRUPP ELEVATOR CORP300539928108/01/20 01 ELEVATOR MAINTENANCE CONTRACT 82-820-54-00-5495560.0102 RENEWAL 8/20-10/20** COMMENT **INVOICE TOTAL:560.01 *CHECK TOTAL:560.01TOTAL AMOUNT PAID:17,065.65Page 8 of 11 REGULAR OVERTIME TOTALIMRFFICA TOTALSADMINISTRATION19,610.10$ -$19,610.10 2,198.82$ 1,451.43$ 23,260.35$ FINANCE10,703.47 -10,703.47 1,212.32 800.64 12,716.43$ POLICE112,137.37 1,293.41 113,430.78 723.73 8,297.35 122,451.86$ COMMUNITY DEV.19,119.69 -19,119.69 2,169.17 1,421.70 22,710.56$ STREETS15,949.38 -15,949.38 1,781.56 1,159.54 18,890.48$ WATER17,873.90 -17,873.90 2,013.26 1,317.01 21,204.17$ SEWER8,903.11 -8,903.11 994.47 640.68 10,538.26$ PARKS21,009.63 63.51 21,073.14 2,365.04 1,534.98 24,973.16$ RECREATION15,348.09 -15,348.09 1,603.89 1,137.62 18,089.60$ LIBRARY15,967.38 -15,967.38 1,193.40 1,199.00 18,359.78$ TOTALS256,622.12$ 1,356.92$ 257,979.04$ 16,255.66$ 18,959.95$ 293,194.65$ TOTAL PAYROLL293,194.65$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 7, 2020Page 9 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION19,776.77 - 19,776.77 2,209.06 1,458.44 23,444.27 FINANCE13,544.17 - 13,544.17 1,214.19 1,006.47 15,764.83 POLICE110,553.85 2,591.58 113,145.43 618.33 8,252.57 122,016.33 COMMUNITY DEV.19,119.69 - 19,119.69 2,135.67 1,398.74 22,654.10 STREETS16,436.57 216.04 16,652.61 1,805.69 1,212.85 19,671.15 WATER16,277.75 264.97 16,542.72 1,847.82 1,204.19 19,594.73 SEWER8,903.11 - 8,903.11 994.47 640.68 10,538.26 PARKS24,542.53 22.08 24,564.61 2,349.24 1,794.44 28,708.29 RECREATION14,698.53 - 14,698.53 1,511.74 1,082.19 17,292.46 LIBRARY16,086.22 - 16,086.22 1,176.64 1,196.59 18,459.45 TOTALS264,747.53$ 3,094.67$ 267,842.20$ 15,862.85$ 19,615.00$ 303,320.05$ TOTAL PAYROLL303,320.05$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 21, 2020Page 10 of 11 Library CC Check Register   (Pages 1 ‐ 4)08/25/2020 $1,820.91 Library Check Register  (Pages 5 ‐ 8)09/14/2020 17,065.65 Lincoln Financial ‐Aug. 2020 Life Ins 08/17/2020 $28.94 Metlife ‐ Aug. 2020 Dental Ins.08/17/2020 526.83 Flex ‐ July 2020 HRA Admin Fees 08/17/2020 20.00 Blue Cross /Blue Shield‐Sept. 2020 Health Ins 08/17/2020 5,243.87 Dearborn National ‐Sept. 2020 Vision Ins 08/17/2020 84.33 Glatfelter Liability Ins. ‐Installment #8 08/25/2020 918.69 IPRF ‐ Sept. 2020 Workers Comp 08/25/2020 992.37 Nicor ‐07/02/20‐08/01/20 services 08/25/2020 570.19 TOTAL BILLS PAID: $27,271.78 DATE Bi‐weekly (Page 9)08/07/2020 Bi‐weekly (Page 10)08/21/2020       $18,359.78           18,459.45 TOTAL PAYROLL:$36,819.23 TOTAL DISBURSEMENTS:$64,091.01 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, September 14, 2020 ACCOUNTS PAYABLE Page 11 of 11 % of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES - 351,569 27,832 31,873 411,273 739,047 55.65% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 35,669 460,253 822,953 55.93% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 800 - 831 614 2,245 5,250 42.76% 82-000-41-00-4170 STATE GRANTS - - - - - 20,000 0.00% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES - 1,072 - 526 1,598 8,500 18.80% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 993 8,500 11.68% 82-000-44-00-4422 COPY FEES - 3 - 325 328 3,800 8.63% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 203 142 136 103 583 8,959 6.51% Miscellaneous 82-000-48-00-4820 RENTAL INCOME - - - - - 1,750 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME - 324 - - 324 2,000 16.19% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1,911 11,977 26,584 45.05% TOTAL REVENUES: LIBRARY 6,914 748,934 62,364 71,363 889,574 1,647,343 54.00% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 31,602 21,068 21,068 21,068 94,806 289,742 32.72% 82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 50,004 190,000 26.32% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 10,657 32,779 32.51% 82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 10,852 35,952 30.18% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 9,007 4,655 33,881 76,764 44.14% 82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 116 387 29.91% 82-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 1,977 6,322 31.27% 82-820-52-00-5224 VISION INSURANCE 169 84 84 84 422 1,012 41.67% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - 666 750 88.77% 82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 11,311 25,834 43.78% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - - - - 3,000 0.00% 82-820-54-00-5415 TRAVEL & LODGING - - - - - 1,500 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING - 228 567 35 830 2,500 33.20% 82-820-54-00-5440 TELECOMMUNICATIONS - - 609 420 1,029 7,200 14.29% 82-820-54-00-5452 POSTAGE & SHIPPING - - 7 5 13 750 1.68% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 185 248 51 1,077 11,000 9.79% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 1,443 1,771 210 7,288 40,000 18.22% 82-820-54-00-5466 LEGAL SERVICES - - - 338 338 3,000 11.25% 82-820-54-00-5468 AUTOMATION 2,366 - 4,105 503 6,974 20,000 34.87% 82-820-54-00-5480 UTILITIES - - 600 1,281 1,882 11,798 15.95% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 2,195 462 2,657 50,000 5.31% 82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - 1,689 1,700 99.32% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 524 8,000 6.55% 82-820-56-00-5620 OPERATING SUPPLIES - 78 - 152 230 4,000 5.75% 82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1,028 306 2,229 7,000 31.84% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 2,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 55 - 55 2,000 2.73% 82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - 300 0.00% 82-820-56-00-5685 DVD'S - - - - - 500 0.00% 82-820-56-00-5686 BOOKS - - 106 - 106 1,500 7.08% YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2021 BUDGET REPORT For the Month Ended August 31, 2020 1 % of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2021 BUDGET REPORT For the Month Ended August 31, 2020 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT -----75,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT -10,119 --10,119 20,238 50.00% 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT -----610,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT -60,925 --60,925 121,850 50.00% TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 889,574 1,647,343 54.00% TOTAL FUND EXPENDITURES 83,048 122,391 59,284 47,931 312,653 1,664,378 18.78% FUND SURPLUS (DEFICIT)(76,134) 626,543 3,080 23,431 576,921 (17,035) LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 30,800 50,000 61.60% 84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 14 62 500 12.47% 84-000-48-00-4850 MISCELLANEOUS INCOME -26 --26 -0.00% TOTAL REVENUES: LIBRARY CAPITAL 3,516 1,541 7,917 17,914 30,888 50,500 61.16% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS -----3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE -1,326 --1,326 15,000 8.84% 84-840-56-00-5683 AUDIO BOOKS -155 271 40 466 3,500 13.32% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC -16 --16 500 3.20% 84-840-56-00-5685 DVD'S -420 361 25 806 3,000 26.86% 84-840-56-00-5686 BOOKS -1,046 404 2,999 4,448 50,000 8.90% TOTAL FUND REVENUES 3,516 1,541 7,917 17,914 30,888 50,500 61.16% TOTAL FUND EXPENDITURES -2,963 1,036 3,064 7,063 75,500 9.35% FUND SURPLUS (DEFICIT)3,516 (1,422)6,880 14,851 23,825 (25,000) 2 August YTD % of FY 2021 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 67,542$ 871,527$ 55.8% 1,562,000$ 839,850$ 3.77% Intergovernmental Personal Property Replacement Tax 614$ 2,245$ 42.8% 5,250$ 2,426$ -7.45% State Grants - - 0.0% 20,000 - 0.00% Total Intergovernmental 614$ 2,245$ 8.9% 25,250$ 2,426$ -7.45% Library Fines 526$ 1,598$ 18.8% 8,500$ 3,307$ -51.68% Charges for Services Library Subscription Cards 342$ 993$ 11.7% 8,500$ 3,945$ -74.84% Copy Fees 325 328 8.6% 3,800 1,457 -77.50% Program Fees - - 0.0% - 58 -100.00% Total Charges for Services 666$ 1,320$ 10.7% 12,300$ 5,460$ -75.82% Investment Earnings 103$ 583$ 6.5% 8,959$ 3,311$ -82.38% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00% Rental Income - - 0.0% 1,750 375 -100.00% Miscellaneous Income - 324 16.2% 2,000 2,404 -86.53% Transfers In 1,911 11,977 45.1% 26,584 11,249 6.47% Total Miscellaneous & Transfers 1,911$ 12,301$ 40.6% 30,334$ 14,028$ -12.31% Total Revenues and Transfers 71,363$ 889,574$ 54.0% 1,647,343$ 868,382$ 2.44% Expenditures Library Operations 47,931$ 312,652$ 18.8%1,664,378$ 336,058$ -6.96% 50 Salaries 32,054 144,811 30.2% 479,742 151,780 -4.59% 52 Benefits 11,972 69,881 38.9% 179,800 61,646 13.36% 54 Contractual Services 3,304 23,774 15.6% 152,448 37,963 -37.38% 56 Supplies 602 3,144 12.4% 25,300 3,662 -14.16% 99 Debt Service - 71,044 8.6% 827,088 81,006 -12.30% Total Expenditures and Transfers 47,931$ 312,652$ 18.8% 1,664,378$ 336,058$ -6.96% Surplus(Deficit) 23,431$ 576,922$ (17,035)$ 532,324$ *August represents 34% of fiscal year 2021 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended August 31, 2020 * Fiscal Year 2020 For the Month Ended August 31, 2019 May June July August September October November December January February March April2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021Library Operations Old Second $ 321,123 $ 629,168 $ 588,982 $ 575,506 Building Development FeesOld Second 123,389 123,967 123,713 120,664 Library Operations IMET * 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,816 236,848 Total: $ 685,315 $ 994,026 $ 953,637 $ 937,144 $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD19,794$ $ 17,836 $ 17,494 $ 18,360 2ND PAY PERIOD19,653 17,277 18,230 18,459 3RD PAY PERIOD 19,667 - - - Total 59,113$ 35,113$ 35,724$ 36,819$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of August 31, 2020FISCAL YEAR 2021 DATE: 09/07/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:59:17 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 04PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.8802 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 _________________________________ TOTAL PERIOD 02 ACTIVITY 47.49 196.1903 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.4404 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 _________________________________ TOTAL PERIOD 04 ACTIVITY 828.22 4,708.14 TOTAL ACCOUNT ACTIVITY 2,655.19 6,281.65 ENDING BALANCE 53,070.75 GRAND TOTAL 0.00 53,070.75 TOTAL DIFFERENCE 0.00 53,070.75 LIBRARY DIRECTOR REPORT—August 2020 Summary: It is now nearing the 6 month point of providing library service during a pandemic. I believe that we have moved forward and are doing the best that we can to fulfill our mission. School has restarted and the students have been complying with the new library Rules of Conduct and time restriction. We reached out to the schools to communicate this prior to their opening. We are monitoring attendance in the building to gauge when and whether we need to expand our hours. Facilities Management: The chiller part was ordered and installed. The coils were clogged even with the screens in place due to excessive cottonwood blowing in under the chiller. Technician cleaned the coils. Boiler had an alert and new part ordered and installed. Then discovery was made that another part was needed that will be installed on September 9th. The Physical Facilities Committee will meet on September 10th to discuss the issues with our HVAC system. Kevin Baumann of RJ O’Neill has been invited to attend this meeting. The first of the 2 surge protectors have been installed by the City. All the fire extinguishers have been serviced as part of an annual inspection. The flower garden outside the Meeting Room has been named “Dixie’s Garden” in recognition of all the hard work Dixie Debord has done and a plaque has been placed. Grants: I am working on 2 state grants due by September 30th. One is for $500 for PPE supplies and the other is for $4,500 for books on cultural and racial diversity. Public Relations: We continue to forward our press releases to the Kendall Record. Our items do not always get published. As part of the Board’s request to have more Community Involvement, I met with Chief Jensen of the Yorkville Police to partner with them to host the Citizens Academy here at YPL after hours for a 10-week program. I also discussed with Chief Jensen possible upcoming issues with the homeless population since PADS will not be operational this season. We have a contact in Joliet to refer people. I also discussed with him enforcement of the Rules of Conduct specifically noncompliance with wearing a face mask and adhering to the 1-hour rule. He was going to discuss the legal issues with this with the City Attorney and we are meeting on September 9th to go over information obtained. My philosophy is to handle the issues in house and not involve the police unless necessary. I discussed 2 of our patrons with the Director of the Oswego Public Library that was also patronizing their library. We received a check for $150 for Read to End Racism (13 books purchased) and $4,000 from the Friends of the Library to buy books (172 children’s books and 114 adult books). Website Redesign: We have received a proposal for the redesign of our website and the contact person will be at the October meeting to present. Adult Virtual Programming: Threads 8 Friends 10 Lunch Bunch 8 Men’s Book Club 7 Creative Writing 12 Attendance 45 Children’s Virtual Programming: Story times-Continue via Zoom weekly. We will try to host one in person session a month at the library as a trial with limited attendance. 3 D Printer—Video on the You Tube channel instructing kids how to design something to be printed on the 3D printer. Item is sent to YPL and then printed for pick up. Facebook Statistics: Drop-in Story times (5) 478 views 44 likes Stem Challenge Three Pigs 12 liked Tuesday Build Days 9 liked Crafts to Go 30 liked (165 craft kits created) Shark Craft (video) 6 liked 185 views Facebook Totals 119 likes, 663 views You Tube Totals: Views 17 (3D Printer) Summer Reading Program: Grand Prize Winners: Oliver Gawrych and Autumn Arnold. Museum Passes 1 Children’s Programs: Book Clubs at the Library: Grades 1-2 9 Grades 3-5 4 Pre-Teen 7 Hoover Story Walk: Was held outdoors and had 16 participants. Teen Advisory Group (TAG) 1 Staff: The Policy Committee met on August 22nd to draft YPL Protocols for Covid-19 and Employees. Four new employees have started this month and one returning former staff member. My summary of performance will be forwarded to the Board in the next 2 weeks. Marketing Plan: The Marketing Plan (working document) has been revised to include a Goal of Community Involvement. Staff Study: Contacted area libraries to compile information to present to the Board. Library Operations- Spoke with the copier sales representative and asked that both of our copiers be schedule for cleaning. Bond for the new Treasurer (Hedman) has been obtained. Bank signatures for Board members has been submitted to the bank. RAILS has informed us that we must go back to a 7-day quarantine of library materials. Friends: The Friends are doing a membership drive to recruit more members. Computer Use Adult 201 YA 10 Youth 7 Database Use: Ancestry 283 Gale 21 E-book Use Omni E-Book 923 E-Audio 468 (280 Users) E-Read IL 36 E-Book Audio 51 (32 Users) Circulation Check Ins 12,723 New Patrons Added 46 New Items Added 313 Library Cards 7 (Added-Did not come in) Curbside Service: 101 Pick Ups Patron Count: 3,131 YORKVILLE STATISTICS FOR FY21 PrairieCat All Transacti ons web renewals checkout s+ renewals checkout s renewals all holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciproc al Borrower s atYorkvill e Items added Patrons added MAY 641 0 24 13 11 0 0 617 0 0 0 413 10 JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12 JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34 AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46 SEP OCT NOV DEC JAN FEB MAR APR Totals ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0 JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0 JUL 51 24 5 42 45 77 37 923 506 301 0 10 7 AUG 283 154 3 21 36 51 32 923 468 280 1 SEP OCT NOV DEC JAN FEB MAR APR Totals ATTENDANCE FY21 PATRON COUNT ADULT COMPUT ER USE ADULT PROG. ADULT PASSIVE ADULT VIRTUAL PROG ADULT SUMMER READING KIDS COMPUT ER USE SUMMER READING KIDS KIDS PROG. KIDS PASS. PROG KIDS VIRTUAL PROG.YA PROG. MAY 0 46 (796) VIEWS OF 4 STORYTIMES JUN 0 46 (676 views) of 4 storytimes JUL 1300 140 46 33 22 72 5 30 (779) VIEWS of 8 virtual programs AUG 3131 SEP OCT NOV DEC JAN FEB MAR APR Landscape Installation Proposal and Contract Yorkville Public Library 902 Game Farm Rd Yorkville, IL 60560 Date: August 8, 2020 Collegiate Landscape, Inc. will provide all the necessary equipment and perform all necessary labor to complete the following: Sign Plantings QTY Description 2 CY Brown Premium Mulch 3 3 gal Little Lime Hydrangea 3 1 gal. Feather Reed Grass 5 1 gal. Rozanne Hardy Geranium 9 1 gal. Zagreb Coreopsis 9 1 gal. Strawberry Seduction Yarrow 1 Flowerbed Preparation/removal of existing garden wall blocks 1 Delivery and Disposal of Material Date of Installation: August/September 2020 Job Total $2560.00 Collegiate Landscape, Inc. is a registered corporation in the State of Illinois. We are a fully insured company and all of our workers have workman’s compensation 33% of the installation price is due up front in the form of a deposit. 33% of the installation price is due when project begins. 34% of the installation price is due for work performed by Collegiate Landscape, Inc. when work is completed. The customer agrees to pay any expenses incurred by Collegiate Landscape, Inc. in collecting amounts due including court costs, attorney’s fees, and any other miscellaneous costs of collection. Either party can cancel this contract within three business days after the date of the transaction with proper written notice. Deposit money paid will be refunded by check within three business day cancellation. After three business days, deposit will be refunded in the form of work performed equal to deposit amount. All brick features enjoy a 2 year guarantee against settling from date of installation from time of installation or for as long as you own your property, whichever is shorter. All sales final. Michael A. Hoorelbek President, Collegiate Landscape, Inc. Acceptance of Proposal - By signing this contract, the prices and conditions are satisfactory and are hereby accepted. Collegiate Landscape, Inc. is authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance:_________________Signature:___________________________ 1990 US Route 30 Sugar Grove, IL 60554 Ph 630.466.7600 Landscape Installation Proposal and Contract Yorkville Public Library 902 Game Farm Rd Yorkville, IL 60560 Date: August 8, 2020 Collegiate Landscape, Inc. will provide all the necessary equipment and perform all necessary labor to complete the following: Sign Plantings QTY Description 2 CY Brown Premium Mulch 3 3 gal Little Lime Hydrangea 3 1 gal. Feather Reed Grass 5 1 gal. Rozanne Hardy Geranium 9 1 gal. Zagreb Coreopsis 9 1 gal. Strawberry Seduction Yarrow 1 Flowerbed Preparation/removal of existing garden wall blocks 1 Delivery and Disposal of Material Date of Installation: August/September 2020 Job Total $2560.00 Collegiate Landscape, Inc. is a registered corporation in the State of Illinois. We are a fully insured company and all of our workers have workman’s compensation 33% of the installation price is due up front in the form of a deposit. 33% of the installation price is due when project begins. 34% of the installation price is due for work performed by Collegiate Landscape, Inc. when work is completed. The customer agrees to pay any expenses incurred by Collegiate Landscape, Inc. in collecting amounts due including court costs, attorney’s fees, and any other miscellaneous costs of collection. Either party can cancel this contract within three business days after the date of the transaction with proper written notice. Deposit money paid will be refunded by check within three business day cancellation. After three business days, deposit will be refunded in the form of work performed equal to deposit amount. All brick features enjoy a 2 year guarantee against settling from date of installation from time of installation or for as long as you own your property, whichever is shorter. All sales final. Michael A. Hoorelbek President, Collegiate Landscape, Inc. Acceptance of Proposal - By signing this contract, the prices and conditions are satisfactory and are hereby accepted. Collegiate Landscape, Inc. is authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance:_________________Signature:___________________________ 1990 US Route 30 Sugar Grove, IL 60554 Ph 630.466.7600 Yorkville Library Proposal – Elisa Topper– Firr Oak Properties 8-9-20 Elisa Topper Yorkville Library 902 Game Farm Road. Yorkville, IL 60560 847-420-1802 cell Items Suggested: Remove all blocks. Stack somewhere on site or remove from site all together. Bring all dirt to grade. Double cut trench edge (sod bust) 75 feet all the way around both sides of the sign. Plant 3 bushes on both sides. Plant 1 more bush on each far end. Eight (8) bushes total planted 2 different colors. Apply weed stopping chemistry both spray and granular to manage current and future weeds. After final grade, mulch entire area. Nice, clean, cost effective finish that will show case all sides of the sign. This plan will match the other current surrounding landscapes and allow the garden club to add additional flowers or small plants once the work is completed if so desired. Please see pricing below: Work Supply Optional 1) Plant 8 bushes. $195. Three on each side. Two on ends. Estimated Eight Bushes Supply Delivered. $265 2) Remove apx. 140 wall blocks. Stack onsite $195. Haul away and repurpose. Add $100 3) Clean up weeds. Apply liquid and dry chemistry in beds for weeds. $85 Supply Included. 4) Two yards mulch needed. (1400 lbs.) Delivered. Black or Red or Brown. Spread and final cleanup. $85. Two yards mulch supply delivered $102.50 5) Trench edge 75 feet around both sides of sign and add additional mulch area (sod busting). Heavy dirt work to bring to grade before applying mulch. $295 6). Optional – Build front wall with existing blocks add estimated$1250. Plus Supply- Discussion required. Recommended Grand Total For Work And Supply Listed: $1222.50 Please let us know if you have any questions. Any changes in the scope of work may change pricing. A final invoice will be produced once the work has been finished. Jake Tony Nick Greg Firrantello Firr Oak Properties Yorkville Family Owned Small Business 630-768-3109 cell or text firroak@gmail.com    Business Agreement  Date:  8/11/2020   If Agreement is not executed, pricing will expire on:  8/27/2020    Paperwork Prepared By:  Jeff Norris   Customer Name YORKVILLE PUBLIC LIBRARY Subscriber ID Physical Address 902 Game Farm Rd Yorkville, IL 60560 Billing Address YORKVILLE PUBLIC LIBRARY , Primary Contact:  Russ Walter Contact to Receive Metronet Text Alerts:  Primary Contact Number:  630-553-4354 Contact Phone Number:    Primary Contact Email: russ.walter@yorkville.lib.us Contact Email Address:     Referring Customer:Referring Customer Subscriber ID:      Service Agreement Term:  36 month(s)   Internet Services Internet Services, Business Fiber Prices, Best Effort Service QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL 1 1 Gb /1 Gb Standard Business Fiber 1 Gb /1 Gb Business Fiber $249.95 $249.95 1 Static IP (Single IP)$0.00 $0.00 Plain Phone Service Basic Phone Lines, similar to Comcast's Agreement.   QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL 5 Business Complete Regular (non-HPBX phone line) 5000 minutes of long distance w/ $0.025/min overage charge $25.65 $128.25 Hosted PBX Phone System Hosted PBX Phone System details. QTY PRODUCT NAME DESCRIPTION UNIT PRICE NET TOTAL 1 HPBX: PolyVVX Expansion Module - Color Expansion Module for PolyVVX phone series allowing an additional 28 line keys. 3 Expansion Modules and 84 lines possible. $5.95 $5.95 1 HPBX: PolyVVX311 Standard desktop phone for HPBX seats $0.00 $0.00 1 HPBX: PolyVVX411 Upgrade Upgrade from PolyVVX311 providing additional features and color screen $3.00 $3.00 1 HPBX: PolyVVX601 Upgrade Executive level desktop phone providing additional features and color screen $5.00 $5.00 1 HPBX: Standard Seat Standard Seat Lic. Need one for each VoIP Phone,$12.95 $12.95 1 Managed Router Adtran 3140 (Multi Service Router)Internet >1 IP Address (3140 CAN support up to 1Gb) Internet & Managed WiFi (no voice) NOTE: You CANNOT combine SIP Trunk (voice) with Managed WiFi and/or HPBX on same 3140 SIP will need to be delivered on a dedicated 3140 serving as SIP trunking gateway $14.95 $14.95 1 Managed Switch - 24 Port POE Required on all HPBX installs of 9-24 phones $29.95 $29.95 6 SIP: Call Paths (6-10)SIP Trunking - Minimum 6 Call Paths $14.95 $89.70 Monthly Net Total:   $539.70     Terms & Conditions Page 1 of 7 By signing this Services Agreement, Customer ("you") acknowledges that Customer has had an opportunity to read and review the terms and conditions of this Services Agreement, our Business Terms and Conditions, our tariff, our Acceptable Use and Privacy Policy ("AUPP"), our Additional Terms of Service Addendum ("Business"), our Managed Wi-Fi Terms of Service, any Statement of Work ("SOW") and Letters of Authorization (all such documents relating to Customer's Services are collectively the "Agreement"). Customer agrees to abide by the Agreement's terms and conditions as amended or updated from time to time. The Agreement can be found at https://www.metronetinc.com/terms-conditions/ and constitute the entire agreement between Customer and MetroNet with respect to the Services.   Signature:  {{Sig_es_:signer1:signature}}   Title:  {{Ttl1_es_:title}} Date:  {{Dte1_es_:date}}     Page 2 of 7  STATEMENT OF WORK   Customer Name YORKVILLE PUBLIC LIBRARY Subscriber ID   Physical Address 902 Game Farm Rd, Yorkville, IL 60560   Explanation Of Work To Be Done Note:  If you are submitting an order for Symmetrical Internet Circuits, HPBX, WAN, Wi-Fi etc., it's critical to follow the process for Complex Orders and first engage Sales Engineering.   Day of Service Installation Metronet will assign an installation date for your Fiber Services.  On the Installation Date you will experience service down time due to factors outside of our control.  In some cases, this may mean  you may not have phone or computer service for several hours.  Such downtime is unavoidable, but we will use commercially reasonable efforts to minimize the inconvenience to you.   DMARC (ONT) When an ONT/fiber drop is installed MetroNet is responsible for service up to the DMARC (ONT).  Anything beyond the DMARC is the customer's internal network and the business owner's financial responsibility to contact an IT vendor for support and/or repairs.   Customer Phone Vendor / Cut Sheet Phone Vendor Name: Customer designates the above mentioned Phone Vendor to be responsible for maintaining the internal phone systems on behalf of Customer.  Phone Vendor will be responsible for locating all lines prior to the Installation Date provided by MetroNet and will be responsible for connecting Customer's internal phone system to MetroNet's demarcation point.  Phone Vendor must be present on the Installation Date at the designated time. Customer will be responsible for scheduling the Phone Vendor on the Installation Date and shall pay all expenses associated with the Phone Vendor.  MetroNet will provide Customer with a document detailing the lines/circuits to be installed for the benefit of the Phone Vendor ("Cut Sheet")   Changes Customer understand that any changes made to the SOW or Fiber Services, including but not limited to database information, after execution of this SOW may result in the assignment of a new Installation Date by MetroNet  or otherwise delay the provisioning of the Fiber Services to you.   This SOW is hereby incorporated by reference into the Agreement between Customer and MetroNet, as that term is defined in the terms and conditions.  Any capitalized terms not defined herein shall have the same meanings as ascribed to them in the Agreement.   Name:  {{Name1_es_:fullname}}   Signature:  {{Sig_es_:signer1:signature}}   Page 3 of 7 ACCOUNT AUTHORIZATION    Date 8/11/2020 Sales Associate  Jeff Norris Customer YORKVILLE PUBLIC LIBRARY Subscriber ID   Address 902 Game Farm Rd, Yorkville  IL  60560      The Primary Contact and Additional Authorized Contacts listed below, have authorization to act on this account (e.g. make billing changes, request changes and upgrades in service/equipment, cancel service, make address changes, request and provide account information, give and accept notices, etc.) whether such action is taken by telephone, electronically or other manner.  In the event the Primary Contact or an Additional Authorized Contact ceases to be authorized or a new individual becomes authorized, it is the responsibility of the Primary Contact (or an Additional Authorized Contact in the event of a change in Primary Contact) to provide MetroNet written notice of such change. MetroNet may, but shall have no obligation to, verify authorizations or the identity of the authorizer.     Primary Contact Title Phone Email Russ Walter Board Member 630-553-4354 russ.walter@yorkville.lib.us Onsite Contact Title Phone Email Accounts Payable Title Phone Email Additional Authorized Contacts Title Phone Email     The undersigned represents and warrants to MetroNet that he/she is authorized to sign this Authorization form on behalf of the Customer.   Name:  {{Name1_es_:fullname}}   Signature:  {{Sig_es_:signer1:signature}}   Date:   {{Dte1_es_:date}}     Page 4 of 7  DIRECTORY LISTING   Company Name YORKVILLE PUBLIC LIBRARY Address 902 Game Farm Rd, Yorkville  60560 Contact Name Russ Walter Contact Phone 630-553-4354   How should out-going Caller ID appear? (15 characters only)   Choose Format - Check all that apply {{[]}}Straight Line Listing   {{[]}}Indented Line Listing         {{[]}}Additional Listings                                               Basic Listing: •Metronet provides 1 free basic white page and 1 free basic yellow page listing for mail telephone at no charge (does not include 800#) Additional Listings: •Non Published Listing:  Not in Phone Book and Not Available through Directory Services (411) - $6.50 per number •Non Listed:  Not in Phone Book but is available through Directory Services (411) - $4.95 per number •Additional Listings:  Additional Listings are $4.50 •Foreign Listing:  Where Available, a listing in a telephone directory which is not in the Customer's immediate calling area.  - Listing an 800# - $5.95 •Bold, Red, and Block Advertising:  Customers should contact their phone book publishers directly   Main Listing Appearance:  Below type EXACTLY how listings will appear in the Directory, including indentions.  This information pertains only to the number listed below.   Telephone Number: Business Pages: Yellow Pages: Please list the caption they are listed under in the Yellow Pages: Directory Listing:  (Name, Address, Phone Number)   Additional Listing Appearance(s):  Below type exactly how listings will appear in the Directory, including indentions.  Please be specific as to which information goes with which number   Telephone Number: Yellow Pages: Please list the caption they are listed under in the Yellow Pages:  Directory Listing:  (Name, Address, Phone Number)       I, {{Name1_es_:fullname}} (Company Representative) attest that the above is accurate and correct.  I therefore authorize MetroNet to submit the information as my Directory Listing information.   Name:  {{Name1_es_:fullname}}Title:  {{Ttl1_es_:title}}    Signature:  {{Sig_es_:signer1:signature}}Date:  {{Dte_es_:signer1:date}}   Page 5 of 7 BUSINESS LINE LAYOUT    Date:  8/11/2020 Customer:  YORKVILLE PUBLIC LIBRARY Subscriber ID:      Telephone Number Description Hunt on Busy?Hunt on No Answer? Hunt Line Position Hunt Group Voicemail Basic Voicemail Voice Voice Voice Voice **Multiple line in Hunt requires Hunt Group Voicemail   Special Instructions:   MetroNet's Business Complete Phone Includes: Long Distance *72 Call Forwarding Caller ID Deluxe *75 Speed Calling *66 Repeat Dialing *77 Anonymous Call Rejection *67 Per Call Block Three Way Calling & Call Waiting (Cannot be combined with Hunting) *69 Call Return   Dedicated Fax Lines will have no features added unless requested   For additional information regarding MetroNet's Business Complete Phone Features please visit https://www.metronetinc.com/business/fiber- voice. Page 6 of 7  Letter of Authorization for Customer Service Record Retrieval   Company Name YORKVILLE PUBLIC LIBRARY Shipping Address 902 Game Farm Rd, Yorkville 60560 Contact Name Russ Walter Contact Phone 630-553-4354 Current Local Carrier   Customer Service Records needed for the following numbers Telephone Number BTN/WTN Telephone Number BTN/WTN   Metronet Contact Information Contact Name Russ Walter Phone Number 630-553-4354 Email Address russ.walter@yorkville.lib.us Fax Number   Please either email or fax the requested Customer Service Records to the contact information above.       I, {{Name1_es_:fullname}}, appoint Metronet as my agent to request my private Customer Service Records in anticipation of converting to Metronet for the provision of local telephone service. I am requesting that my current phone provider interface directly with the contact person mentioned above in providing my records and responding to requests for changes in my phone service. This letter of authorization is hereby incorporated by reference into the Agreement between Customer and Metronet, as that term is defined in the terms and conditions to the Business Order Form. Any capitalized terms not defined herein shall have the same meanings as ascribed to them in the Agreement.   Name:{{Name1_es_:fullname}}Title:{{Ttl1_es_:title}} Signature:{{Sig_es_:signer1:signature}}Date:{{Dte_es_:signer1:date}} Page 7 of 7 1 Russ Walter From:Jeff Norris <Jeff.Norris@metronetinc.com> Sent:Thursday, August 13, 2020 9:33 PM To:Russ Walter Cc:Elisa Topper Subject:RE: Yorkville Library - Quote 1 GB Fiber Russ, Thank you for your feedback. Typically your account would be handled by our GEM team. I have copied the prices they gave to you. As a friend to the library I gave you my best price and terms out of the gate, there is no wiggle room or negotiations on my offer as I already went to my boss to get this deal approved. If you would like to see the standard Business fiber prices (No SLA) they look like this: 2 I can follow this pricing and give you a 1 year term, however you will not be eligible for the 1 GB New Customer Promo that I offered you going forward. PoE Switch You may purchase your own PoE switch, and we will help you the best we can to assure it works with us. However we will not guarantee you that the phone service will work as we will not control the entire eco system. I am sorry you are considering another phone system instead of our HPBX offering, given the situation I thought our solutions would be a great fit for you and your needs. If you have issues with the non SLA product and want out, you can get out with in the first 30 days, no problem. Otherwise while under contract if you have documentation of several outages I am pretty sure they will release you from the contract. I think the price we are giving you is so reasonable you could keep both carriers if UP time is that important to you. I would also offer that the High School has a LARGE 10 G connection and if you have a service interruption it will most likely affect the high school as well. It is highly unlikely that you would be put as second or third place repair given their proximity to you. The only practical situation where that could occur would be is if someone goes outside your site and cuts the line physically on your property and that would negate any SLA in the first place. I hope I have answered all your questions, Please let me know if there is anything further I can do to help. Jeff Norris Business Account Exec From: Russ Walter <russ.walter@yorkville.lib.il.us> Sent: Tuesday, August 11, 2020 10:13 AM To: Jeff Norris <Jeff.Norris@metronetinc.com> Cc: Elisa Topper <elisa.topper@yorkville.lib.il.us> Subject: RE: Yorkville Library - Quote 1 GB Fiber WARNING: This mail is from an external source Hi Jeff Hope you are having a great vacation. If you did not know a really bad storm blew through here yesterday. The Library lost power. Your house may have also lost power. There were a question that came up at the meeting last night from one of the other board members. 3 Can we sign up for a 1 year term? With no SLA he was a little concerned about the reliability of the service from a company that has been in Yorkville for a short time. With no SLA he was concerned about the responsiveness in the event of an outage. Told him the SLA would put the service up to $1700ish. In the event were where not happy with the service what is the early termination fee. On the VoIP quote can we provide the POE managed switch and eliminate the $30/month charge. At this point we probably would not convert to the VoIP service. Thanks Russ From: Jeff Norris <Jeff.Norris@metronetinc.com> Sent: Tuesday, August 04, 2020 1:09 PM To: Russ Walter <russ.walter@yorkville.lib.il.us> Subject: RE: Yorkville Library - Quote 1 GB Fiber Russ, Except for some unforeseen major obstical you will not have a install fee of any kind. Jeff Norris Business Account Exec From: Russ Walter <russ.walter@yorkville.lib.il.us> Sent: Monday, August 3, 2020 1:51 PM To: Jeff Norris <Jeff.Norris@metronetinc.com> Cc: Elisa Topper <elisa.topper@yorkville.lib.il.us> Subject: Re: Yorkville Library - Quote 1 GB Fiber WARNING: This mail is from an external source Hi Jeff If you can give me an idea of what a possible installation charge would be. The board will want to know. Russ Walter Board Trustee From: Jeff Norris <Jeff.Norris@metronetinc.com> Sent: Wednesday, July 29, 2020 2:49:21 PM To: Russ Walter <russ.walter@yorkville.lib.il.us> Cc: Elisa Topper <elisa.topper@yorkville.lib.il.us> Subject: RE: Yorkville Library - Quote 1 GB Fiber Russ, At this point there are none. When they go to install they might run into something that they want to charge you for. But that is rare and you will have the ability to stop the deal if they are asking for install fees. 4 On that note I recommend we have them install it in the new building in the server room. It might take longer but it will be better in the long haul. Jeff Norris Business Account Exec From: Russ Walter <russ.walter@yorkville.lib.il.us> Sent: Wednesday, July 29, 2020 11:28 AM To: Jeff Norris <Jeff.Norris@metronetinc.com> Cc: Elisa Topper <elisa.topper@yorkville.lib.il.us> Subject: RE: Yorkville Library - Quote 1 GB Fiber WARNING: This mail is from an external source Hi Jeff I did not see any reference to any installation costs. Are there any additional cost for Installation Russ From: Jeff Norris <Jeff.Norris@metronetinc.com> Sent: Tuesday, July 28, 2020 1:06 PM To: Russ Walter <russ.walter@yorkville.lib.il.us>; Elisa Topper <elisa.topper@yorkville.lib.il.us> Subject: Yorkville Library - Quote 1 GB Fiber Russ and Elisa, Thank you for meeting with me today, I hope this is a start of a great relationship. Please review the attached pdf it is an example of the contract I would be asking you to sign. The top page is a simple quote for services. PLEASE NOTE: The Phone count was not included, nor were some further details surrounding the POTS LINES and such confirmed. While we can speak to a lot more features and such I think this will give your board enough information to discuss this matter. I am open to a Zoom call with the board if you would like to answer any questions they might come up with and make sure we confirm all the details. I believe this will be a GREAT solutions for the Library and something we can be proud of going forward. As a tech guy myself these types of things draw me to one library or another. I encourage you to make an press release if you go forward and get the word out that Yorkville’s Library has 1 GB Fiber internet. To my knowledge that is the fastest of any library around. Please let me know if there is anything I can help you with. 5 Here to serve you, Jeff Norris Metronet | Business Account Exec 1797 W State St. Suite C | Geneva, IL 60134 Office: 630.345.6005 www.MetronetInc.com YPL Protocol for Employees Who Test Positive for or Experience Symptoms of COVID-191 Definition of “Close Contact” According to the CDC: “For COVID-19, a close contact is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient is isolated.”2 Additionally, one has had close contact if: • They live with someone who has tested positive for COVID-19. • They care for someone who has tested positive for COVID-19. • They have been in direct contact with secretions from a person with COVID-19, such as kissing, sharing utensils, or being coughed on. Whether one was wearing a face covering does not affect the determination of close contact. Under our social distancing precautions, all workstations at Yorkville Public Library are set up so that no employee works within close contact with any other employee. If an employee has symptoms on the employee health checklist... • Employee should seek a medical diagnosis, either through a testing site and/or their primary care physician. • Employee may not work inside the library. • Employee may work from home if feasible. If it is not feasible for the employee to work from home, they should fill out an application for Emergency Paid Sick Leave. Under the EPSLA, if they are seeking a medical diagnosis, they are eligible for this paid sick leave.3 • An employee may return to work after presenting a negative molecular test and/or a release from a health care provider explaining an alternative reason for the symptoms. Per the FDA, a rapid, one-hour antigen test is not acceptable to rule out COVID-19.4 If an employee tests positive for COVID-19... • Employees who test positive for COVID-19 with symptoms may return to work after at least 10 days have passed since symptom onset and at least 72 hours symptom-free with release from a health care provider and/or negative COVID-19 test result. 1 This protocol is a synthesis of guidance from the CDC, the Illinois Department of Public Health (IDPH), the Illinois Department of Commerce and Economic Opportunity (DCEO) and modeled on the protocols of Evergreen Park Public Library and Northbrook Public Library. 2 CDC, “Contact Tracing for COVID-19," Updated July 22, 2020 https://www.cdc.gov/coronavirus/2019- ncov/php/contact-tracing/contact-tracing-plan/contact- tracing.html#:~:text=For%20COVID%2D19%2C%20a%20close,time%20the%20patient%20is%20isolated. 3 EPSLA applies to all employees, regardless of whether they are normally eligible for paid sick leave under the Personnel Policy Handbook of Yorkville Public Library. 4 FDA, “Coronavirus Testing Basics,” updated July 16, 2020 https://www.fda.gov/consumers/consumer- updates/coronavirus-testing- basics#:~:text=The%20FDA%20continues%20to%20work,accurate%20all%20of%20the%20time. • Employees who test positive for COVID-19 but are asymptomatic may return to work after at least 10 days have passed since the date of the positive collection sample with release from a health care provider and/or negative COVID-19 test result. • All members of the staff will be notified that a staff member has tested positive. The identity of the person who tested positive must be kept confidential. The employee who tested positive will be questioned whether, despite the library’s social distancing precautions, close contact with any other employee has inadvertently occurred. If so, the employee who came into close contact with the infected employee will be notified, and that employee will be required to stay home from work for 14 days. • The Library will make a report to the Kendall County Department of Public Health at 630-553-9100 and seek further guidance. • The employee who tested positive may work from home if feasible. If work from home is not feasible, the employee should fill out an application for Emergency Paid Sick leave, as they are eligible for this benefit under the EPSLA. • Employees who are quarantined due to close contact with the infected employee may work from home if feasible. If work from home is not feasible, the employee should fill out an application for Emergency Paid Sick Leave, as they are eligible for this benefit under the EPLSA if they have been advised to self-quarantine by a medical provider. For the purposes of this protocol, we will take the advice of the CDC as the “advice of a medical provider.” Whenever possible, the employee should make a phone call to their primary care physician to confirm this advice and document it on their application. • Employees who are quarantined due to close contact with the infected employee should seek medical attention and/or a COVID-19 test; however, a negative test or a release from the provider will not allow the employee to come back before the 14-day period has expired. If the quarantined person also tests positive, they must notify the Library Director for further contact tracing. If an employee has close contact with someone diagnosed with COVID-19 outside of the workplace... • The staff member must quarantine 14 days from their most recent contact with the infected person and should seek medical attention and/or a COVID-19 test; however, a negative test or a release from the provider will not allow the employee to come back before the 14-day period has expired. However, if the quarantined person also tests positive, they should notify the Library Director for further contact tracing. • Employees who are quarantined due to close contact with an infected person may work from home if feasible. If work from home is not feasible, the employee should fill out an application for Emergency Paid Sick Leave, as they are eligible for this benefit under the EPLSA if they have been advised to self-quarantine by a medical provider. For the purposes of this protocol, we are taking the advice of the CDC as the “advice of a medical provider.” Whenever possible, the employee should make a phone call to their primary care physician to confirm this advice and document it on their application. If multiple employees report symptoms or test positive for COVID-19... • The library will make a report to the Kendall County Department of Health at 630-553-9100 and seek further guidance. Facility considerations if an employee is strongly suspected or confirmed to have COVID-19... • If it has been less than 24 hours since the infected person has used or visited an area of the library, areas they used or visited should be closed for 24 hours prior to cleaning. If the infected person has used or visited many areas of the library, the Director, in consultation with the Board president, may call an emergency closing of the library. • If possible, exterior windows should be opened and fans used to ventilate the area. • After 24 hours, a thorough cleaning of the staff member’s work area(s) will be conducted according to CDC guidelines and using EPA approved cleaning products for use against the virus. • If it has been more than 7 days since the person with suspected/confirmed COVID-19 visited or used the facility, additional cleaning and disinfection is not necessary. What the EPSLA allows... • Full-time employees are eligible for up to paid two full weeks of work. • Part-time employees are eligible for up to the usual number of hours worked per week, on average, over a two-week period. • All reasons listed here qualify the employee for 100% of their pay; certain other reasons for taking leave under this act such as caring for an individual who has been ordered to quarantine or caring for a child whose school or daycare has closed, entitles the employee to 2/3 of their pay. Eft: 9/3/20 Yorkville Public Library Employee Statement Supporting Emergency Paid Sick Leave I, , provide the following information in support of my request for Emergency Paid Sick Leave (complete all that apply): Leave due to a Government-issued quarantine or isolation order Name of the issuing government agency for the quarantine or isolation order: ________________________________________________________ Effective dates of the order: ______________________________________ Leave due to a Healthcare Provider's advice to self-quarantine Name of the health care provider advising me or the individual I am caring for to self-quarantine: ____________________________________________________ Written documentation is available and attached: ❏Yes ❏No Name and relation of the individual who I am needed to care for: Name: ____________________ Relation: ________________________ Leave due to a school or place of childcare closed due to COVID-19. Name of school or place of childcare: ____________________________________________________________ Name of child caregiver unavailable due to concerns related to COVID-19: ____________________________________________________________ Name and age of child or children I am needed to care for: Name: ___________________________________ Age: _____________ Name: ___________________________________ Age: _____________ Name: ___________________________________ Age: _____________ No other suitable person is available to care for my child for the requested leave period due to: ____________________________________________________________ ____________________________________________________________ The special circumstances requiring my need for leave to care for a child age 15-17 are: ____________________________________________________________ ____________________________________________________________ Leave due to a substantially similar condition specified by the Secretary of Health and Human Services Provide details regarding the need for this leave: _____________________________________________________________ _____________________________________________________________ I attest that the above information is accurate and complete. I understand falsification of any information given may lead to disciplinary action. Employee Signature:__________________________________________Date:_______________________ Yorkville Public Library Emergency Paid Sick Leave Request Form To request emergency paid sick leave as provided under the Families First Coronavirus Response Act (FFCRA) and Yorkville Public Library's Emergency Paid Sick Leave Policy, please complete the following request form and submit to your Manager or the Director either prior to leave or as soon as possible after leave commences. Documentation supporting the need for leave must be included with this request, as described in the FMLA Leave Expansion and Emergency Paid Sick Leave policy. Employee Name (print clearly): ________________________________________________ Department: ______________________________ Manager: ________________________________ Requested Leave Start Date: _________________ End Date: __________________ The amount of emergency paid sick leave being requested is __________ hours. ❏ I wish to take intermittent leave for reason #5 below, during the following days and hours Monday Tuesday Wednesday Thursday Friday Saturday Sunday I am requesting this emergency paid sick leave due to my inability to work (or telework) because (check the appropriate reason below): ❏ 1) I am subject to a federal, state, or local quarantine or isolation order related to COVID–19. ❏ 2) I have been advised by a health care provider to self-quarantine due to concerns related to COVID– 19. ❏ 3) I am experiencing symptoms of COVID–19 and seeking a medical diagnosis. ❏ 4) I am caring for an individual who is subject to either number 1 or 2 above. ❏ 5) I am caring for my child whose primary or secondary school or place of care has been closed, or my childcare provider is unavailable due to COVID–19 precautions; and, ❏ I attest that no other suitable person is available to care for my child during the requested period of leave. ❏ I attest special circumstances exist requiring my need for leave to care for a child ages 15-17. ❏ 6) I am experiencing another substantially similar condition specified by the Secretary of Health and Human Services. I have attached documentation supporting my need for leave. Employee Signature _Date ___ Manager Signature Date ___ Library Director Signature __________Date