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COW Minutes 2003 03-04-03 Regular & Public Hearing APPROVED BY THE CITY OF YORKVILLE COMMITTEE18DARD COMMITTEE OF THE WHOLE ON: _LL) March 4, 2003 - 7:00 PM T 5 MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Alderman Larry Kot Alderman Rose Ann Spears Alderman Richard Sticka Alderman Paul James Alderman Mike Anderson Alderman Valerie Burd City Administrator Tony Graff Attorney Daniel Kramer Police Chief Martin City Finance Dir. Pleckham Treasurer Robert Allen Dir. Public Works Dhuse Dir. Parks Laura Brown Cindy Green Old Business: PC 2002 -12 Kylyn's Ridge - A. Final Plat -The review has been done by Mr. Wywrot. The concern is still the re- alignment of Faxon Rd. The owner and developer, of all land in the subdivision, dedicating the roadways that they own within the final plat. Atty. Kramer suggested that for the separate owner, there be a platted dedication of roadway. Doing this will allow for everything to proceed forward. The issue of the storm water has also been addressed. B. Unit 1 Offsite Easements -Atty. Kramer noted that the Offsite easements for sewer and storm water easements are in place. This item is to be placed on the March 11 council agenda. New Business: PC 2002 -32 Longford Lakes /Final Plat Approval and Development Approval -This development consists of 62 Town homes located just south of Jewel. The issue of the rolled curb vs. 6/12 curb around the townhouses has been settled. The sidewalk issue has also been accepted. The sanitary sewer capacity has been reviewed and found to be sufficient. It was noted that the contributions for land cash' could be paid at permit time and not at plat approval. It has also been requested by the developer that there be one meter and shut off per building. The developer also stated that the Homeowners association would be paying the water billing. There will also be a backup SSA set up to cover the common area maintenance. This item will be placed on the March 11 council agenda. Text Amendment for R -3 Zoning This verbiage covers the issue of a common driveway. This comes into affect when you have lot lines that do not abut to a public street. The text amendment requires public access. This item will be placed on the March 11 council agenda. Alderman Anderson made a Motion, to enter into public hearing for the purpose of discussing the United City of Yorkville Downtown Plan. Alderman Kot seconded the motion. Roll call was taken. Alderman Sticka, aye Alderman Burd, aye Alderman Anderson, aye Alderman Spears, aye Alderman Kot, aye Alderman James, aye Alderman Munns and Alderman Besco were absent. PC 2002 -31 Deere Crossing (1 % -mile review) -This property is within the 1 % mile review area. The property is approximately 37 acres and will consist of 18 lots and about 12 acres of open space. This property was approved at EDC. This item will be placed on the March 11 council agenda. Presentations: Budget Presentation -The presentation was given by Finance Director Traci Pleckham. She highlighted some of the key points of the budget. There was a decrease to this year's General Fund revenues. This is caused by the reduction of the state revenues. Last years amount also included monies from the industrial park project. The Motor Fuel tax has increased as the City of Yorkville was identified as one of Illinois growth cities. With regards to the Real Estate revenue, it is based on 300 new homes. There is an increase of sales tax revenue. Most of that increase has to do with the opening of Menards. Old Business: Proposed Soil Erosion & Sedimentation Control Ordinance -Staff has met with EEL The changes made to the ordinance would exempt single family home additions, garages, etc. This ordinance will allow setting standards and requirements for soil erosion control. It will also let the developer know what is expected of them with regards to mass grading of a development. This will eliminate subjectivity and guesswork. This item will be placed on the March 11 consent agenda. Request to advertise for Bids for City Hall /Police Department Build- out -This is just a request to send this project for the bid process. The project will be bid in its entirety, but will be built in 3 different phases. This item will be placed on the March 11 consent agenda. New Business: Monthly Billing/Water Accounts -This item is requesting for monthly billing for water accounts. City Finance Director Pleckham and Attorney Kramer will need to meet so that they can put together the appropriate ordinance. This item will be return to the April COW meeting. The January Building Permits Report is to be placed on the March 11 consent agenda. 2003 Joint & Crack Filling -This is just an update and part of the budget proposal. Fox Industrial Park/Final Balancing Change -This is the final balance close out. It was noted that there was a decrease of more than $42,000. This item will be placed on the March 11 consent agenda. Menard's Commercial Commons Bond Reduction -City Engineer Wywrot has made an approval for the reduction. It is not being eliminated as there is still work to be done. This item is to be placed on the March 11 council consent agenda. The Monthly Police report for January is to be placed on the March 11 consent agenda. 1 Supplemental Truck Purchase -This is an item that is on the budget for next year and the capital funds are available. Public Works Director has requested that it be purchased now. This was discussed at Public Works and it was noted that there are funds in the budget. This item will be placed on the March 11 consent agenda. Public Works Time Studies -This is an itemized breakdown of the public works staff. This is to help set standards on where improvements can be made. This will also help forecast needs for staff and equipment. A resolution to adopt this document is needed and will be placed on the March 11 consent agenda. Special Census -The City of Yorkville is planning on doing a special census for the following year. The cost will have to be paid up front before the Census Bureau will start the special census. The funds were allotted in next year's budget. There are currently funds available in the contingency fund. The benefit to the City would be approximately $105 per person for the increase. The City is estimating an increase of about 1500 people. This item will be returned to the first COW meeting in April. Environmental Mosquito Management -This is a one year contract with Clarke Environmental. The first application will be made in the first warmth of spring. The City will also be distributing public awareness pamphlets in the newsletter. This item will be placed on the March 11 consent agenda. Executive Session - Tabled. Additional Business: At Public Works, the street program was discussed and updated. Engineer Wywrot has been reviewing the engineering and has been able to put figures together on the costs of repairing approximately 12 different streets. Drainage issues will be repaired also when the streets are fixed. This item will return to COW when more firm figures are in place. At this time, the mayor would like the City council to keep moving forward with the street improvement. Alderman Kot also noted that the old streets would be ground up in certain areas to create a base for the new road. This helps to keep some of the cost down. Alderman Spears noted that there should be a streetlight placed in the area of Vat and Vine. She felt it was very dark. Public Works Director Dhuse stated that they have a candidate for the sewer position. The position has been offered and accepted. City Administrator Graff wanted to compliment one of the Yorkville School bus drivers, Suzanne Jackson. She was the driver of a bus that was involved in a vehicular accident. The accident was very serious and if not for the quick thinking and bus handling skill, several students would have been injured. Respectfully submitted b Cindy Green. p Y Y Y 1 a I i i 1 APPROVED BY CITY U�� � UNITED CITY OF YORKVILLE I PUBLIC HEARING March 4, 2002 — 7:25 PM Alderman Anderson made a Motion, to enter into public hearing for the purpose of discussing the United City of Yorkville Downtown Plan. Alderman Kot seconded the motion. Roll call was taken. Alderman Sticka, aye Alderman Burd, aye Alderman Anderson, aye Alderman Spears, aye Alderman Kot, aye Alderman James, aye Alderman Munns and Alderman Besco were absent. The Downtown Plan is intended to be an amendment to the Comprehensive Plan. It focuses on several different aspects of the down town area. Some of the recommendations of the plan have to do with Ordinance amendments, design elements, objectives in terms of how to approach different uses in the down town area. A couple of important issues were with regards to the widening of Route 47, improvements and greater access to the Fox River, a pedestrian system that leads people through the downtown area and towards to the Fox River. A desire to approach the rehabilitation and revitalization of the downtown buildings. It was suggested that there be put in place an agenda for action. What capital improvements the City might like to review. A design study, any necessary ordinance improvements that may need to be made. The floor was opened to public questions and rebuttal. Alderman Sticka raised the question with regards to this Plan being an amendment to the Comprehensive Plan. It was explained that this is in addition to and that the actual Comprehensive Plan actually makes reference to a Downtown Plan and specific policies. Alderman Burd made a reference to a couple items on the map with regards to building conditions. One issue made reference to Muellner building. This issue will be reviewed with the fagade group or Bill Dettmer so that the appropriate updates will be made. Alderman Burd showed concern that there may be some prejudice against old and historical buildings. Resident Dave Greiter a question. He was concerned with zoning changes and what the affect would be on property values. It was felt that this plan would be an encouragement to development of the downtown property and increase of potential. This item will be brought back to COW after review from Bill Dettmer. Alderman Anderson made a Motion, to exit public hearing. Alderman Spears seconded the motion. Roll call was taken. Alderman Sticka, aye Alderman Burd, aye Alderman Anderson, aye Alderman Spears, aye Alderman Kot, aye Alderman James, aye Adjournment time from Public Hearing 8:00 PM. Respectfully submitted by Cindy Green COMMITTEE OF THE WHOLE ATTENDANCE DATE: , / qJW 1 i