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COW Minutes 2003 02-04-03 APPROVED PY THE COMMI•TTEEIBOARD ON: CITY OF YORKVILLE COMMITTgt OF THE WHOLE Febr6ry•4, 2003 - 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Aldermarr,Larry Kot Alderman Rose Ann Spears Alderman Richard Sticka Alderrrtan' Paul James Alderman Joe Besco Alderman Mike Anderson Alderman Burd Alderman Munns City Administrator Tony Graff Attorney Daniel Kramer Police Chief Martin City Planner Mike Shoppe Y.E.D. Lynn Dubijic City Finance Dir. Pleckham Treasurer Robert Allen Dir. Public Works Dhuse Dir. Parks Laura Brown Cindy Green 1 Public Hearings: NONE Presentations: Revised Engineering Agreement — EEI Water Improvements by Jeff Freeman A presentation was made by EEI that updated the Water Improvement Plan. The Water Plan discusses the adequacy of the water supply of the current and the future growth flow demands. The flow must also meet the delivery demands for commercial and residential areas. Storage for the water demand. Additionally, it is necessary to be able to control the system allowing supervising the system remotely. With the enlarged area that the water must be supplied to, it is necessary. With the review of supply and demand it was determined that an additional well and water tower was needed. If for some reason one of the existing towers or wells were to go down there would not be enough pump and water storage capacity to meet the needs of the City. Construction for the North Water Tower site should begin the first week of March. The project plan will be sent again to the IEPA for Radium Compliance review. With this plan completed and approved, it will set up eligibility for loan funding. If everything proceeds as planned, the, North Tower should be up and online by October 2003. Revised Engineering Agreements with EEI for Water Improvements -The report from City Engineer Wywrot noted the reasons that there would be a decrease in the engineering costs. He also noted that there have been discussions with the YBSD with regards to the Cation Exchange waste distribution. This item is to be placed on the February 11 council agenda. Old Business: Westbury Village Concept for Rob Roy Creek/Open Space —There were two separate issues with regard to Westbury concept. One is the open space credit and the second is looking for direction with regards to the Rob Roy Creek corridor. A statement was made by the Mayor, that it was his opinion that when the City looked at issuing minor credit for storm water management, he felt that it would be regarded as 10% to 15 %. He also felt that when discussing policy issues, that it should be a decision made by the entire council. Mayor Prochaska also noted that Mr. Shoppe has added his opinions. The Mayor also noted that the discussion held would be to discuss the City policy and to give direction to the developer. Alderman Sticka wanted clarification on who originally suggested the meandering creek. Attorney Kramer noted that CDF initially suggested the meandering creek plan. Mr. Shoppe's recommendation was that the City considers the minor percentage to be in the range of 0% to 25 %. Mr. Shoppe noted that with regards to open space, it should be visible and offset the impact of density. The more the open space can be seen, the better it is. He also noted that the more the public could use the open space the more valuable it would be. He also noted that public and pedestrian access was important. The improvement to the water quality should also be recognized. Given the current plan for Westbury Village, he feels that a credit between 10% and 15% would be appropriate. It was felt that it is very important to get the policy standard in place so that others will have a guideline of why and when credit can and should be given. Alderman Kot noted that Mr. Shoppe has given the City a good basis to formulate a written policy on this issue. Alderman's Burd and Sticka also added their thoughts about it being a good plan. Alderman Sticka noted that each development would be different and 0% to 25% was a good range. Alderman Burd suggested that maybe a point system of some kind be set up for each item with basic criteria. Mayor Prochaska also noted that he does not want to see $'s placed on the open space and density. The developer noted that credit should be given for the blue -green areas. Such as play fields that are usable all the time except when flooded. He also noted that if the City only gives 10% to 15% credit for the storm water portions it will not be enough incentive for the developer to make the improvement. Mayor Prochaska requested a recommendation from the Parks Board and if the City Were to give credit to the developer. Mayor Prochaska also asked Mr. Shoppe to review that if the City were to give credit for a recreational body of water, what should the requirements be. This issue will go to EDC and will also be presented to the Plan Commission. Robert Nelson, attorney for the Undersser's stated that he felt the City should be more receptive to the developer and their proposal. He also felt that the City should be more flexible in making their decisions on what credit would be allowed. He encouraged the City to keep working to move forward on the property development. Mayor Prochaska noted that he fells the City is trying to do the best that it possibly can in working to develop and improve this property. Alderman Kot also made one last comment about the small lots. He felt that since the design of the development would be adjusted, they should also take a look at enlarging some of the small lots. New Business: Revision to Park and Recreation Ordinance Increasing the Number of Members -The state statute has been changed so that the board may contain more than 5. The statute was changed to contain up to 9. With only 5 members on the board, 2 members can not talk together, as 2 members constitutes a quorum. The Parks Board is in support of this. The Mayor already has one person that has inquired about joining the board and the possibility of a second person. The terms are currently 5 years and by mayoral appointment. Attorney Kramer recommended that they have a 2 or 4 year stagger. This item will be placed on the council consent agenda on February 11. The Police Reports for November and December will be placed on the council consent agenda on February 11. Alcohol Ordinance -This was an item that came from Public Safety. The amendment would deal with the locking up and securing of alcohol after hours. There was also a rewrite to the tasting and sampling verbiage. Would it include hard liquor? The current way the ordinance was written, it was not included. That issue would be reviewed and would be returned to the next COW meeting. Dog Ordinance -It was a reorganization of the ordinance, to clean up the language. There were questions with regard to an animal control officer, The City currently does not have one. This item will be placed on the council consent agenda on February 11. Sunflower Estates Unit 3 113ond Reduction #1 -Mr. Wywrot is recommending that the reduction be made. This item will be placed on the council consent agenda on February 11. Yorkville Business Center Unifis 1 & 3/Letter of Credit Reduction -Mr. Wywrot is recommending that the reduction be made only for units 2 and 3. Mr. Wywrot also made a notation that this original letter of credit was not set up with the correct amount. This item is to be placed on the council consent agenda on February 11. YBSD Easement for Sanitary Sewer River Crossing -There was some concern on whether an environmental assessment would need to be done. A notation was made that there was a time line that needs to be maintained. This item will be returned to the February 18 COW meeting. Van Emmon Street Repairs -The county is looking to re -do their portion of Van Emmon. Funds are available since the Countryside Parkway repairs that have been put on hold. There is some concern on water run areas along Van Emmon. This would be a good time to address these issues. There is also a need to coordinate all the projects with water and sewer. This item will return to the February 18 COW meeting. The Water Reports for December will be placed on the council consent agenda on February 11. Truck Orders - Public Works is looking to purchase a dump truck; however, it will be on the next fiscal budget. The truck is part of the 5 -year comprehensive plan. This item will be placed on the council consent agenda on February 11. Ordinance Vacating Utility Easement on Lot 1, Block 2 in Fox Industrial Park Unit 1 -Mr. Wywrot is recommending that the City vacate the utility easement on Don Burke's property. Mr. Wywrot also noted that there are other easements that are needed. Atty. Kramer feels that this item will be ready for council vote on February 11. Proposed Soil Erosion $ Sedimentation Control Ordinance -This item needs to be cleaned up and will return to COW on February 18. Human Resource Committee Historical Street Name List -There has been concern raised with regards to individuals that are on the street list, that are still serving in public office. Alderman Sticka feels uncomfortable with placing serving politicians on the listing and it should wait until after the individuals retire from office. Alderman Spears noted that these persons were nominated for what they have done for the City prior to their election. She doesn't feel that they should be excluded because they hold a public office. Mayor Prochaska noted that the people were nominated on what they have already accomplished for the community. The council must approve this list. It was suggested that the names and the letters of recommendation be posted for public viewing. This item is to be placed on the February 11 council agenda. Logo for North Water Tower -Does the City want to do a logo? Do we want to use the Fox? This item will return to COW. Hydraulic Street Sanitary Sewer Engineering Services -The City will be paying for the engineering service through our annexation agreement. The developers will front fund the project. The Highlands will be funding this project. This item will be placed on the February 11 council agenda. The fa ade committee has voted to a Fagade Program Disbursement Requests � pay disbursements for a couple of projects. The first is for 111 S. Bridge St. The other is at 202 S. Bridge. This item is to be placed on the council consent agenda of February 11. Additional Business: Treasurer Allen had an item from Finance Director Pleckham. There was a piece of property that had been sold for less than the assessed value. The purchaser is contesting the taxes. CCMMEN" lri'J� et80uT Mayor Prochaska a streetlight at McHugh and Rt. 34. Corn Ed has been contacted. The mayor feels that this is an issue of public safety and should be taken care of as soon as possible. tS Se'o� pan Mayor Prochaska are looking to legal%6pinion on a property division issue on Washington St. Meeting adjournment at 10:10 PM. Respectfully submitted by Cindy Green.