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Resolution 2020-68 Resolution No. 2020-68 A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE EMPLOYEE MANUAL WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City desires to amend the portion of its Employee Manual which addresses the Sick Leave Donation Policy in order to maintain a consistent policy; and, WHEREAS, it has been determined to be in the best interests of the City to amend Section 4.3.5 of the Employee Manual, in the form attached hereto in Exhibit"A". NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that Section 4.3.5 of the United City of Yorkville Employee Manual in the form set forth on Exhibit "A" attached hereto and incorporated herein are hereby adopted. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 22°d day of September,A.D. 2020. • 06aa. CITY CLERK KEN KOCH AYE DAN TRANSIER AYE JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE SEAVER TARULIS AYE JASON PETERSON AYE Resolution No.2020-68 Page 1 APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois this arilday of 0070e, ,A.D. 2020. 1 MAYOR Attest: C"%it. /t CITY CLERK Resolution No.2020-68 Page 2 EXHIBIT A 4.3.5 Sick Leave Donation Policy In recognition that employees may experience a family medical emergency resulting in a need for additional time off in excess of their available paid leave time that would result in a substantial loss of income,the City is willing to facilitate a policy under which all eligible employees will be allowed to donate accrued paid sick leave hours from their unused balance to a Sick Leave Bank designated for use by eligible employees experiencing a medical emergency, in accordance with the policy below. Donation of sick leave is strictly voluntary. Eligibility An employee must have completed his/her initial probationary period with the City of Yorkville to be eligible to donate and/or receive donated sick time. To receive donated sick time, eligible employees must comply with the application requirements and be approved to receive such sick time in accordance with the terms of this Policy. Guidelines Employees who would like to make a request to receive donated sick time from the Sick Leave Bank must have a qualified medical emergency, defined as: A medical condition of the employee or an immediate family member (spouse, child, or parent) that will require the prolonged absence of the employee from duty and will result in a substantial loss of income due to the exhaustion of all the employee's own otherwise available paid leave, including sick leave, vacation leave,personal time off, and comp time. Prior to approving the use of donated sick time and consistent with the City's sick leave policy, the City may require that the employee who receives donated sick time submit medical documentation demonstrating the medical emergency that supports the need for donated sick time. Donation of Sick Time • The donation of sick time is strictly voluntary. • Donated sick time will go into a Sick Leave Bank for use by any eligible employee approved for such use. • The recipient(s)of donated sick time will not be disclosed to sick time donors. • The donation of sick leave is on an hourly basis,without regard to the dollar value of the donated or used time. • The minimum number of sick hours that an eligible employee may donate is 4 hours per calendar year up to the greater of 40 hours or 50%of the employee's then-current balance. • Employees cannot borrow against future sick time accruals to donate. • Employees will be given the opportunity to donate sick time each year during the month of April. The donated sick time will be transferred from the donor to the Sick Leave Bank following the last pay run of the fiscal year. • Employees who are currently on an approved leave of absence cannot donate sick time. Requesting Donated Sick Time Employees who would like to request donated sick time are required to complete a Sick Leave Bank Request Form and submit it to Human Resources. Requests for donations of sick time must be approved by the employee's Department Head, and the City Administrator. If the recipient employee has personal paid leave time available,that time must be used prior to the donated sick time. Donated sick time must only be used for time off related to the approved request. Employees who receive donated sick time may receive no more than 480 hours(12 weeks)of donated sick time within a rolling 12-month period, and no more than 960 hours of donated sick time within a 5-year period. Nothing in this policy will be construed to limit or extend the maximum absence protected under the Family and Medical Leave Act(FMLA).