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COW Minutes 2003 01-07-03 CITY OF YORKVILLE ON COMMITTEE OF THE WHOLE � January 7, 2003 - 7:00 PM MEMBERS PRESENT: Alderman Larry Kot Alderman Richard Sticka Alderman Paul James Alderman Joe Besco Alderman Mike Anderson City Administrator Tony Graff Attorney Kelly Kramer Police Chief Martin Y.E.D. Lynn Dubijic Treasurer Robert Allen Dir. Public Works Dhuse Dir. Parks Laura Brown Cindy Green Mayor Pro -Tem Anderson called the meeting to order. Public Hearings: NONE Presentations: NONE Old Business: Adoption of 2000 International Code Council Building Codes -The change with the codes were related to energy standards. There are currently 14 code districts nationwide. It is possibly that they will be reduced to 5 districts. Hopefully this will allow a more efficient program. The Department of Energy is working with builders to make the determination that would be suitable for all parties. At the present time the codes will stay as they are, but also at the same time, work toward higher standards for energy conservation. It was noted that the Department will have their new standards developed and in place by 2006. A question was asked if any of the local communities have gone with the new standards. Building inspector Dettmer said no. This item is to be placed on the January 14 council agenda. GASB 34 Project Implementation Proposal -The GASB 34 Implementation Proposal gave a breakdown of the hours required to complete the project and the projected costs. There is $35,000 available in this year's budget to cover a portion of the costs. GASB will allow for the documentation of the City assets and will also be used to help set City policy. This item is to be placed on the January 14 council agenda. Agreement between Yorkville - Bristol Sanitary District and the United City of Yorkville /Engineering Agreement - Countryside Interceptor -This is for update only. The verbiage needs to be added that if a developer wants to tie into the interceptor, they must also annex to the City. The language for the funding needs to be in place prior to the Engineering agreement is approved. The Engineering agreement will be tabled until the agreement between YBSD and the City is completed and approved. New Business: Zoning Text Changes - Special Use, Concrete Plants /Rental Equipment -It was noted that Concrete Plants and Rental Equipment businesses should be zoned as Special Use. This will affect the M -1 zoning district. This item will be placed on the January 14 council agenda. Agreement between the United City of Yorkville Parks and Recreation Department and the Yorkville Youth Baseball /Softball Association -This agreement will allow the maintenance to be done by the City. The maintenance will be done by one entity. This will allow for better management of the work needing to be done. The City is not intending to access fees for the service at this time. Both the City and the Youth Baseball Association will maintain liability insurance. Alderman Munns noted that it is very important that the City supports our youth. Proposed Heartland Regional Pump Station- Deuchler Proposal for Preliminary Engineering Services /Heartland Regional Lift Station Easements- Preliminary Engineering funds are in the budget. The Engineering Services Proposal will be placed on the January 14 council agenda. There are some verbiage changes that need to be made with the easements. There was also a concern with increasing the width of Quinsey Ln. This item will be placed on the January 21 COW agenda. PC 2002 -25 Daniel Lanoisz/1' /z -mile review of Garden Center -This item is just a parcel that is within the 1% -mile county review. This item is to be placed on the January 14 council agenda. PC 2002 -26 Rose Hill/11 review of Preliminary Plat of Subdivision for NW corner Hilltop and Minkler -The development is a total of 98 acres, 57 country lots with 42 acres of open space. The development trails will connect with the trails in Fields of Farm Colony. The Plan Commission approved this item and it does meet with the Comprehensive Plan. This item is to be placed on the January 14 council agenda. Westbury Village Concept for Rob Roy Creek/Open Space- Concern was raised with regards on what credit should be given to the developer for the open, green space. The development has a gross density of 3.49 and 25% additional open space. Concern was raised with the 10,000 square foot lots, when the standard is 12,000. The council would like to hear more information from Mike Shoppe and Conservation Design. Ocean Atlantic would like open space credit for the 15 acre lake and the improved waterway. Conservation Design and Mr. Shoppe will review the information and it will be returned to the January 21 COW. Administrator's Assistant Job Description -This item has been through Admin. and has been reviewed by the labor attorney. Verbiage was added with regards to confidentiality. This item will be placed on the January 14 council agenda. Thompson Appraisals -A draft needs to be completed that would amend the land cash ordinance. The ordinance needs to be amended to allow an independent study. The contract with Thompson will be set up to update annually. This item is to be placed on the January 21 COW meeting. The November 2002 Building Permit Reports to be placed on the January 14 council agenda. Cannonball Hill /Letter of Credit Reduction #3 -This item was reviewed and recommended by Mr. Wywrot. This item will be placed on the January 14 council agenda. Fox Hill Subdivision Acceptance -This item was tabled and will be returned to Public Works. Heartland Professional Building Plat of Easement -This item was reviewed and recommended by Mr. Wywrot. This item will be placed on the January 14 council agenda. Meter Costs - Tabled to Public Works. YBSD Agreement/Radium Compliance -The agreement indemnifies the Sanitary District from the cost of disposing of the "sludge" that is created through the discharge process. This item is to be placed on the January 14 council agenda. Additional Business: IDOT will be holding a meeting at the Piano High School for the discussion of the Prairie Parkway. The meeting will be help for elected officials on January 16 at 6 PM. On January 13, there will be a Swimming Pool Workshop at 6 PM. The meeting adjourned at 9:00 PM. Respectfully submitted by Cindy Green.