Library Board Minutes 2020 09-29-20 SpecialPage 1 of 2
APPROVED 10/12/20
Yorkville Public Library
Special Board of Trustees Meeting
Tuesday, September 29, 2020, 6:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The special meeting was called to order at 6:00pm by President Darren Crawford.
President Crawford said the purpose of this meeting was to make a decision on the previously
discussed Comcast and Metronet agreements.
Roll Call:
Julie Brendich-yes, Darren Crawford-yes, Theron Garcia-yes, Jason Hedman-yes, Russ Walter-yes
Absent: Susan Chacon, Ryan Forristall, Wamecca Rodriguez
Staff and Others Present:
Library Director Elisa Topper
Recognition of Visitors:
Director Topper was recognized.
Amendments to the Agenda: None
Public Comment: None
Staff Comment: None
New Business: None
Old Business:
Comcast Contract & Metronet Contract
Mr. Walter said that the Metronet rep notified him that the Board had until September 30th to approve
the Metronet contract and applicable pricing that was presented at the regular Board meeting on
September 14th. The Board had been awaiting a reply from Comcast to determine if the Library would
have to pay early termination fees and other fees if the Library canceled their current contract expiring
in July, in order to switch to Metronet.
Mr. Walter said if the Library at least maintained the phone service through Comcast, there would be no
termination fees. The Board discussed the issues with canceling Comcast and also noted that e-rate
rebates would not apply to Metronet. During the meeting, Mr. Hedman found the specific costs for
early termination on the Comcast website. Mr. Hedman said it would not be financially responsible to
pay the extra fees for early cancellation of the Comcast agreement even though Metronet was offering a
very lucrative contract. He said the Metronet rep could likely offer a similar deal in a few months,
since the rep had indicated he “wanted to help the library” with a good rate.
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After discussion, the Board decided to continue with Comcast for now and Metronet should be asked to
come back to the Board in May with another presentation prior to the Comcast expiration date. An
explanation of the circumstances and financial penalties for the Library should also be conveyed to the
Metronet rep.
Mr. Walter made a motion to delay a switch to Metronet at this time and Mr. Crawford seconded. Roll
call: Walter-yes, Brendich-yes, Crawford-yes, Garcia-yes, Hedman-yes. Carried 5-0. Mr. Walter will
notify the Metronet rep of the reason for the decision and advise him the Board would like to have
another proposal in May.
Adjournment:
There was no further business and the special meeting was adjourned at 6:16pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker