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City Council Minutes 2020 09-22-20 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY,SEPTEM 3ER 22,2020 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present Staff in attendance at city hall: City Administrator Olson, City Clerk Pickering,Chief of Police Jensen, and Attorney Orr. Staff in attendance electronically: Public Works Director Dhuse, Community Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett,and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and telephonic participation. A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: hgps://us02web.zoom.us/i/84138378942?pwd=WGRoN2Y3YmR3STliSmRNeEluVmM2UT09. The Zoom meeting ID was 8413837 8942. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Certificate of Recognition—Marge Linnane A certificate of recognition was presented to Marge Linnane recognizing her for her commitment and dedication as a crossing guard at Autumn Creek Elementary School. She was nominated for the Autumn Creek PTO Inspiration Award and was awarded Top Honors by the Autumn Creek Elementary School PTO. Alderman Peterson said that Marge is an instrumental part of the start of the kids' school day as she always smiles at the kids and greets them by name. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Todd Milliron,Kendall County resident,commented that Kendall County recently held a hearing on their budget. He said the Kendall County Sheriff is proposing to add an inspector general position to provide oversight for law enforcement. He suggested that there may be an opportunity for an intergovernmental agreement between the county and the surrounding municipalities to share in this function. Scott Gengler,Yorkville resident,commented that he appreciates all the time and work that the City Council puts in to serve city residents. He stated that he was running for the District 1 position on the Kendall County Board. If elected,he hopes that the county and the city can continue working on projects together. He thinks that intergovernmental agreements between government agencies are beneficial to taxpayers. The Minutes of the Regular Meetine of the City Council—September 22,2020—Pa2e 2 of 5 CONSENT AGENDA 1. Minutes of the Regular City Council—September 8,2020 2. Bill Payments for Approval $ 878,019.47 (vendors) $ 293,971.10 (payroll period ending 9/4/20) $ 1,171,990.57 (total) 3. Treasurer's Report for July and August 2020(ADM 2020-53) 4. Resolution 2020-68 Approving an Amendment to the United City of Yorkville Employee Manual(Sick Leave Donation Policy)—authorize the Mayor and City Clerk to execute(ADM 2020-57) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye REPORTS MAYOR'S REPORT Popeyes Chicken Mayor Purcell mentioned that Popeyes Chicken is now open in Yorkville. He said they have been very busy and it's great to see a new business open in Yorkville. PUBLIC WORKS COMMITTEE REPORT Water Department Reports for April,May,June,July,and August 2020 (PW 2020-48) Alderman Plocher made a motion to approve the Water Department Reports for April—August 2020; ^ seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. Cedarhurst of Yorkville Bond Release (PW 2020-49) Alderman Plocher made a motion to authorize the release of the remaining performance security for Cedarhurst of Yorkville; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye,Peterson-aye, Koch-aye, Milschewski-aye 2020 Striping Program—Contract Award (PW 2020-50) Alderman Plocher made a motion to accept the bid and award the contract to Precision Pavement Markings,Inc. in an amount not to exceed$28,768.54; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye 2020 Road to Better Roads Program—Change in Plans ^ and Final Payment Estimate (PW 2020-51) Alderman Plocher made a motion to approve the 2020 Road to Better Roads Program—Request for Change in Plans and Engineer's Final Payment Estimate and authorize the Mayor to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye The Minutes of the Regular Meeting of the City Council—September 22,2020—Page 3 of 5 ITEP Applications (PW 2020-52) Alderman Plocher said this item was for discussion only. Mayor Purcell asked Assistant City Administrator Willrett for an overview of this item. Ms. Willrett explained that the packet contains information on four different ITEP options which were discussed at the Public Works Committee meeting that was held last week. The committee members decided they would like the entire council to discuss the proposed options. Ms. Willrett said that ITEP is a federal funded program. The four projects that have been identified are as follows: Fox Road Sidewalk/Multi Use Path,Vegetation Management along the Route 34 corridor,creation of a one-way street on East Hydraulic,and an extension of the path by the ^ river underneath the Route 47 bridge to the west. Assistant City Administrator Willrett mentioned that some of the concerns raised included native plantings between the trail and the right-of-way along the Route 34 corridor and the perception by some that the native plantings may look like overgrown weeds. For this corridor,the committee was supportive of low grow/no mow plantings in the islands that the city maintains along Route 34. For Fox Road,staff has been in communication with Kendall County about the possibility of the city and county working together on this project and Kendall County is supportive of this idea. If this project moves forward, it will be a partnership between the city and county. The major concern with the Hydraulic project is that the city would need to work with the railroad to create some type of demarcation between the road and the railroad tracks. When it comes to the extension of the path underneath the Route 47 bridge, concerns were raised as to whether it was feasible to go underneath the bridge. Discussion took place on the four options and the consensus was for staff to work on the Fox Road application as well as on an alternative plan for the islands along Route 34. Proposed Road to Better Roads Program and Rebuild Illinois Program (PW 2020-53) Alderman Plocher made a motion to approve the proposed 2021 Road to Better Roads Program,proposed Rebuild Illinois Program and the proposed long-term Road to Better Roads Program 2022 and 2023; seconded by Alderman Funkhouser. ^ Mayor Purcell commented that the Road to Better Roads(RTBR)Program will cost approximately 1.1 million dollars and proposed streets include parts of Adams Street,Beaver Street,Colonial Parkway, Morgan Street, State Street,W.Van Emmon Street,Heustis Street,Mill Street,W. Hydraulic Avenue,W. Madison Street,Elizabeth Street,and Greenbriar Road. The Rebuild program will cost approximately 1.2 million dollars and will cover part of Fox Hill. The proposed streets include parts of John Street, Sycamore Road, Diehl Farm Road,and Cottonwood Trail. Discussion took place around possibly increasing the amount of money spent annually on the road program. It was suggested that the city might want to look at increasing the Road to Better Roads program to 2 million a year. Mayor Purcell commented that if the City Council wanted to increase the motor vehicle tax it would bring more money in for the road program. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT Police Department Alderman Tarulis mentioned that he has not heard anything recently about the city continuing to look into the idea of the Yorkville Police Department sharing space with the Kendall County Sheriff's Department. Mayor Purcell asked the council if they were interested in re-opening this topic with the county. The .-. general consensus from the council members was that they were interested in continuing to look into this option of a shared facility. ADMINISTRATION COMMITTEE REPORT Tax Levy Estimate (ADM 2020-56) Alderman Funkhouser made a motion to approve a tax levy estimate for 2020,to be used for the purposes of conducting a public hearing on the tax levy in the amount of$4,295,703; seconded by Alderman Milschewski. The Minutes of the Regular Meetine of the City Council—September 22,2020—Page 4 of 5 Administrator Olson reported that staff was still waiting to receive the Police Pension numbers as well as the Library Board's tax levy request. He asked that this item be tabled to the October 13`h City Council agenda. Administrator Olson mentioned that the tax levy estimate this year only captures new construction and does not include an inflationary factor. Alderman Funkhouser withdrew his motion and Alderman Milschewski withdrew her second of the motion. This item will be moved to the October 13'h City Council agenda. It is expected that a public hearing on the tax levy will be held at the October 27'h meeting. PARK BOARD Baseball,Softball,and Soccer Director Evans reported that the numbers for the baseball, softball, and soccer programs are almost the same as last year. East Riverfront Boat Launch Director Evans reported that the East Riverfront Boat Launch is expected to be completed by the end of the month. Scarecrow Walk Director Evans reported that a scarecrow walk would be held throughout the month of October at the wooded area located at the eastern end of Riverfront Park. National Night Out Director Evans reported that National Night Out would be held on Tuesday, October 6'at Beecher Community Park from 5:30 p.m.to 7:00 p.m. Chief Jensen commented that the Police Department was excited to work with the Parks and Recreation Department on the National Night Out event. He said there will be hot dogs and an outdoor movie will be shown. Biz Boo Director Evans reported that the City would be having a fall event in conjunction with the Chamber of Commerce's Biz Boo business trick-or-treat on Saturday,October 24'h. PLANNING AND ZONING COMMISSION Ordinance 2020-46 Granting a Sign Variance for the Property Located at 1308 Game Farm Road(Hillside Rehabilitation and Care) (PZC 2020-08 and EDC 2020-37) Mayor Purcell entertained a motion to approve an Ordinance Granting a Sign Variance for the Property Located at 1308 Game Farm Road(Hillside Rehabilitation and Care). So moved by Alderman Milschewski; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye, Frieders-aye, Peterson-aye CITY COUNCIL REPORT National Suicide Prevention+Action Month Proclamation Project Alderman Frieders reported that the National Suicide Prevention+Action Month Proclamation project currently has fifty-six communities,two counties,and seventeen states that have agreed to issue proclamations which equates to 3 million residents who are potentially impacted. He also reported that Hope for the Day partnered with Demi Lovato and Marshmello on their song"OK NOT TO BE OK" which was released on Thursday, September 10`h,which is World Suicide Prevention Day. He announced they have just topped 7.2 million views of the song. He thanked the council for allowing him to conduct this outreach. CITY CLERK'S REPORT 2021 Consolidated Election City Clerk Pickering announced that if there were any residents who would like to run for Alderman in the April 2021 consolidated election, information has been posted on the city's website regarding filing dates and signature requirements. The information can be found under the Government tab on the city's homepage. There will be one Alderman position open in each of the city's four wards. Interested candidates should also check the State Board of Elections website located at www.elections.il.gov. The state's website has a tab at the top of the homepage entitled"Running for Office"which will lead to a link for the 2021 Candidate's Guide which contains information and links to sample forms of candidacy. COMMUNITY& LIAISON REPORT Kiwanis Club Yorktoberfest Alderman Frieders reported that the Kiwanis Club will be holding a limited capacity Yorktoberfest this year on Saturday, October 24'h at Southbank Original BBQ from 3:00 p.m. until 10:00 p.m. The Minutes of the Regular Meeting of the City Council—September 22,2020—Page 5 of 5 STAFF REPORT No report. CITIZEN COMMENTS Scott Gryder,Kendall County Board Chairman,mentioned that the Kendall County Board recently passed a resolution on suicide prevention awareness and he thanked Alderman Frieders for his work on this topic. He also thanked the Mayor and City Council for their efforts in working with the county on joint projects and said that he felt there would be other opportunities for the entities to work together. Mr. Gryder also expressed his appreciation for the peaceful protests that had occurred in the city this summer. He commended the Chief and his department as well as the residents on holding peaceful demonstrations. MAYOR'S REPORT(cont'd) Halloween Mayor Purcell announced that Trick or Treating would be held from 3:00 p.m.until 7:00 p.m. on Halloween. FY 21 Budget Update (CC 2020-74) Administrator Olson reported that the packet materials included a budget update and there was nothing new to report since the memo was written. Collective Bargaining Agreement between the International Union of Operating Engineers,Local 150,Public Employees (CC 2020-75) Mayor Purcell entertained a motion to approve a collective bargaining agreement between the International Union of Operating Engineers,Local 150,Public Employees and the City of Yorkville for a one-year extension. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye,Peterson-aye, Koch-aye ADDITIONAL BUSINESS .-� None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell entertained a motion to go into executive session for probable or imminent litigation. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye Administrator Olson stated that he would be closing the Zoom meeting due to the council entering executive session and no action would be taken after executive session. The City Council entered executive session at 8:14 p.m. The City Council returned to regular session at 8:37 p.m. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Transier. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:38 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville,Illinois