Public Safety Notice - Remote Meeting Attendance 2020 11-05-20
NOTICE
PUBLIC SAFETY COMMITTEE MEETING
Thursday, November 5, 2020
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Remote Meeting Attendance Instructions for the
Public Safety Meeting to be held on November 5, 2020 at 6:00 p.m.
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing by allowing remote attendance to the Public Safety
Committee meeting to be held on Thursday, November 5, 2020 at 6:00 p.m. Instructions for joining the
meeting are listed below.
City of Yorkville is inviting you to a scheduled Zoom meeting.
Topic: Public Safety Committee meeting, November 5, 2020
Time: November 5, 2020 6:00 PM Central Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85704896204?pwd=dnhYR1pjVzlKY3VMclVRQjFONGZUQT09
Meeting ID: 857 0489 6204
Passcode: PS110520
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Meeting ID: 857 0489 6204
Passcode: 59248153
Find your local number: https://us02web.zoom.us/u/kLSQQrusL
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Public Participation Rules and Procedures
The City of Yorkville is committed to fostering convenient and accessible opportunities for public input
at all public meetings during the State of Emergency. Therefore, temporary procedures for public
participation at the upcoming May 12, 2020 Council meeting and all other Yorkville, Boards and
Committee meetings not duly canceled are hereby implemented. In lieu of in person attendance and
verbal public comments at a City meeting, members of the public may submit written comments and/or
participate remotely.
SUBMIT WRITTEN COMMENTS
After publication of the agenda on the City’s website https://www.yorkville.il.us/520/Agendas‐Minutes‐
Packets, written comments may be emailed to LPickering@yorkville.il.us. Written comments will be
distributed to all members of the City Council after they are submitted. To be most effective and to give
City Council members ample time to review comments, we strongly recommend that comments are
emailed no less than 24 hours in advance of the meeting. We recommend that written comments
include the words “WRITTEN COMMENT” in the title of the email, at minimum. The title of the email
may also include any other normal email title as you see fit (e.g. WRITTEN COMMENT – Caledonia
subdivision playground plans). Further, we recommend but do not require the following to be included
in the body of the email:
• The meeting type and date of the meeting you would like the written comments to be
entered into the public record (e.g. Yorkville City Council meeting, April 28, 2020)
• Your name and any other identifying information you wish to convey to the public body (e.g.
John Doe, resident of Caledonia subdivision)
• The title of the agenda item for which you are submitting comments, if applicable (e.g.
Mayor’s Report #2, Caledonia subdivision playground plans)
o If written comments are being submitted about general City concerns, and not
specifically about a meeting agenda item, we recommend simply stating “This comment
is being submitted as a general comment, and not to address an agenda item” or
similar.
• Your concerns and feedback about the agenda item or general issue
The entire content of your written comments will be subject to public release, and comments kept to
under 500 words will be read aloud at the meeting. Written comments longer than 500 words may be
read partially, summarized, or be subject to publication after the meeting. The City of Yorkville will be
under no obligation to redact any information.
PARTICIPATE REMOTELY:
The City publishes a remote participation meeting link for every City meeting
https://www.yorkville.il.us/520/Agendas‐Minutes‐Packets. Each meeting generally has a phone number
for audio call‐in, or a video meeting link. Residents who attend the meeting via phone or computer
through the methods above, may speak during the Citizen Comments sections of each meeting agenda.
Typically, the City has a citizen comments section towards the beginning of every meeting, where
citizens may speak only about topics or items that are on the meeting agenda. During this section of the
agenda, the Mayor will give a brief introduction of the agenda section and then will call on individual
citizens who have pre‐registered to speak on an agenda item. The Mayor will call on each citizen on the
pre‐registered list, and then will ask if any un‐registered meeting attendees would like to speak on an
agenda item. Unregistered attendees may verbally or through the video system chat function indicate
they wish to speak. The Mayor will then call on un‐registered attendees to speak. may then speak in an
order topic and will ask any citizens to speak on topics that are on that evening’s meeting agenda. At
the tail‐end of the meeting, the same process of citizen comments from pre‐registered and un‐
registered attendees will take place, except citizens may speak about any City topic they wish.
To pre‐register for citizen comments at the meeting, please send an email before 1:00 p.m. on the day
of the meeting to LPickering@yorkville.il.us with:
1) Your name
2) The date of the meeting
3) The title of the agenda item you will speak about; if no agenda item, simply state “General
Concern”
If you have pre‐registered, the Mayor will call your name during the citizen comment section of the
agenda. You may then speak. All participants, whether pre‐registered or unregistered should keep their
comments under 3 minutes in length, and we ask that you avoid repetitive comments. Participants will
not be allowed to give his or her allotted minutes to another participant to increase that person's
allotted time.
Conduct and comments injurious to the harmony of the public body or comments that engage in a
debate or makes direct threats or personal attacks or be uncivil or abusive will be called to order by the
Mayor and the interaction may be disconnected if said comments persist.