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Public Safety Packet 2020 11-05-20 AGENDA PUBLIC SAFETY COMMITTEE MEETING Thursday, November 5, 2020 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: September 3, 2020 New Business: 1. PS 2020-25 Monthly Report Review for August and September 2020 2. PS 2020-26 Adjudication Reports for September and October 2020 3. PS 2020-27 Accreditation Discussion 4. PS 2020-28 Surplus Request for Disposal of Police Vehicles Old Business: 1. PS 2020-15 E-Citation Implementation a. Intergovernmental Agreement with Kendall County Circuit Clerk b. Agreement with KenCom for Purchase of Additional Tyler/New World Products – Brazos Electronic Citation Software Program Additional Business: 2019/2020 City Council Goals – Public Safety Committee Goal Priority Staff “Municipal Building Needs and Planning” 2 Bart Olson, James Jensen, Rob Fredrickson, Eric Dhuse, Tim Evans & Erin Willrett “School Safety (Exterior and Traffic)” 8 James Jensen & Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC SAFETY COMMITTEE Thursday, November 5, 2020 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. September 3, 2020 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2020-25 Monthly Report Review for August and September 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2020-26 Adjudication Reports for September and October 2020 □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PS 2020-27 Accreditation Discussion □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PS 2020-28 Surplus Request for Disposal of Police Vehicles □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2020-15 E-Citation Implementation a. Intergovernmental Agreement with Kendall County Circuit Clerk □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ b. Agreement with KenCom for Purchase of Additional Tyler/New World Products - Brazos Electronic Citation Software Program □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Notes ___________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Safety Committee – September 3, 2020 Public Safety Committee – November 5, 2020 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC SAFETY MEETING Thursday, September 3, 2020 6:00pm City Hall Conference Room Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act. Due to the current Covid-19 pandemic, The United City of Yorkville is encouraging social distancing by allowing remote attendance for the Public Safety Committee meeting. In Attendance: Chairman Seaver Tarulis, in-person Alderman Daniel Transier, remote Alderman Joel Frieders, remote Alderman Jackie Milschewski, remote Other City Officials in Attendance: City Administrator Bart Olson, remote Police Chief Jim Jensen, in-person Others in Attendance: None The meeting was called to order at 6:01pm by Chairman Seaver Tarulis who called the roll. Frieders-yes, Transier-yes, Milschewski-yes, Tarulis-yes. A quorum was established. Citizen Comments: None Minutes for Correction/Approval: July 2, 2020 The minutes were approved as presented. New Business: 1. PS 2020-20 Monthly Report Review for June and July 2020 Chief Jensen recapped the June reports including overtime hours, community involvement, traffic enforcement, number of tickets/warnings issued and crisis intervention calls. He said the June calls were down from June of 2019. For July, he summarized overtime hours, policing initiatives, police training hours and thanked Tim Evans for his work on the July 4th parade. He noted the traffic speeds on the Cannonball Trail curve were minimal. Chairman Tarulis thanked the Chief for the important community policing initiatives. Page 2 of 3 2. PS 2020-21 Adjudication Reports for July and August 2020 The hearings have been minimal and Chief Jensen summarized the types of cases. Alderman Frieders inquired about a violation at Lenny's Gas n Wash. It was thought to be a watering violation and Chief Jensen will research and advise the committee. 3. PS 2020-22 Goal Updates Chief Jensen reviewed and summarized each of the four 2020 goals. 1. Reduction of Crashes He reported the number of crashes so far in 2020, the projected totals for the year and noted two fatal accidents this year. 2. Part I and II Crimes The Chief reported the number of crimes in each category and he said the domestic calls increased greatly. 3. Social Media/Public Communication Facebook stats were reported, officers will be posting more comments and Instagram will be initiated. 4. Crisis Intervention Team (CIT) The goal was to have 19 officers certified, however, classes were cut due to the Covid, so the new goal is 17. Policy is being identified with the focus on follow-up services to persons/families involved in involuntary committals, suicide, autism and dementia. It is hoped to have the program ready for 2021. 4. PS 2020-23 Recruitment and Training Plan Chief Jensen reviewed the current policy of recruitment and retention. He said there are 123 people who have signed up to take the test in September. He said a short survey will be given to them to determine how the applicants heard about the job. The Chief has recently had conversations regarding the current civil unrest and has asked Keith Cross (African American) from the Aurora Police Department to provide education and info on relationships and attitudes towards law enforcement, etc. Chief Jensen said the public will have access to department policies and the policies will be reviewed yearly to insure they are current. There will be a reporting mechanism to allow tracking of number of stops and other data. He said all incidents involving force are reviewed on 4 levels. He shared information about other training that will occur and an annual report to be done in February. A Citizens Police Academy will begin in September and a high school police academy is being looked at to possibly recruit future officers. A Website revamp, coordination with the schools and purchase of body cams are all being considered. He said the officers want body cams in the event of complaints and they would like to initially purchase 15. Page 3 of 3 Alderman Frieders asked how the police department is insuring that all officers understand the importance of and are educated about recent cases in the news regarding racism, mental health, etc. Chief Jensen noted that discussions are held at roll call, meetings and other instances. Mr. Frieders expressed frustration because there is no race diversity on the department. Alderman Transier discussed de-escalation of certain situations and suggested actually making an arrest on a different day to promote that de-escalation. The offender's information can be obtained and forwarded to the State's Attorney with an arrest to follow. Chief Jensen said the CIT Crisis Intervention Training program and other programs include de-escalation training. Alderman Milschewski asked what assistance the police department has for officers who may develop mental health issues due to the pressure they face. The Chief said a 2021 goal is to offer various mental health and wellness programs and civilian employees will be included. Ms. Milschewski suggested reaching out to the Kendall County Health Department. Chief Jensen said the department will be paying close attention to the department personnel to determine if assistance might be needed. 5. PS 2020-24 Meeting Schedule for 2021 A motion was made by Ms. Milschewski and seconded by Mr. Transier to approve the meeting schedule as presented and it was approved on a voice vote. Old Business: None Additional Business None There was no further business and the meeting was adjourned at 7:06pm. Minutes transcribed by Marlys Young, Minute Taker, in-person Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PS 2020-25 Monthly Report Review for August and September 2020 Public Safety Committee – November 5, 2020 Informational None James Jensen Police Name Department Summary Review of the August & September 2020 Monthly Report Background The new monthly report has been designed to provide necessary feedback to the board and community regarding crime, traffic and community policing efforts of the police department. This document is easy to understand, provides a multitude of data and is comparative in nature to the previous month and year. This report will be disseminated to the entire board and city staff on a monthly basis and will be made available to the public on-line. Recommendation None Attachments Exhibit A: August 2020 Monthly Report Exhibit B: September 2020 Monthly Report Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: November 5, 2020 Subject: Monthly Report Review YORKVILLE POLICE DEPARTMENT Monthly Report August 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART PERSONNEL INFORMATION Employees August 2019 August 2020 Sworn Officers 30 30 Clerical 3 3 Part-Time Officers 3 3 Part-Time Community Service Officers 2 2 Part-Time Clerical 2 2 Total 40 40 Overtime Hours Worked* August 2020 2020 Total Call Outs / Stay Over 24 53.5 Clerical 0 0 Community Service 0 0 Court 6 30 Grants 0 0 HIDTA CPAT 36.5 158.5 HIDTA CIT 20 92.5 ILEAS Deployments 0 24 Investigations 5 75.75 Meetings 7.5 34.5 Miscellaneous (* FTO) 0 9 School Events 0 0 School Liaison Officer 0 0 Special Event Ribs on the River 0 0 Special Event Summer Solstice 0 0 Special Event Yorktober Fest 0 0 Special Event Fourth of July 0 4 Street/Shift Coverage 0 0 Training 4 36 Water Park Details 0 0 Misc. Details 0 26.25 OIC 0 0 Total Overtime Hours 103 544 Total Regular Hours 4,830.75 31,319.50 Benefit Time Used August 2020 2020 Total Vacation 437 2,190.50 Holiday 0 1424 Holiday Pay / Double-time 0 193 Sick 84 1164 Compensatory time taken 189.50 543.75 Floating Holiday 86 282 Straight Time Pay - Training 60 300 Total Hours 856.50 6,097.25 Compensatory Time Earned August 2020 2020 Total Total 331.875 1,580.375 COMMUNITY POLICING INITIATIVES (Facebook Post 8/31/20): September is Suicide Awareness and Prevention month. All members of the Yorkville Police Department will be wearing suicide awareness pins for the month of September. As an agency we are committed to training our Officers on best practices when assisting a person in crisis. We know some families in our community have been affected by the loss of a loved one. Please know that we support you and are thinking of you. Yesterday, Officer Swanson and Sergeant Stroup got to meet an enthusiastic new friend. Kat was very excited to check out the squad car and try out the lights and horn. She had a pretty awesome mask too! Thanks for hanging out with YPD! WELCOME BACK TO SCHOOL This month Officers were able to celebrate going back to school with several students from the Yorkville School District Today was a special day for us and our new friend Payton. Payton was one of our winners in the sidewalk challenge and her prize was a ride to her first day of school in a squad car. Thank-you Payton for letting us be part of your special day. Officers Jordon and Mertes were happy to be part of today! Welcome back to school Yorkville Foxes. SRO Goldsmith and the Yorkville Police Department would like to welcome all the students of Y115 back! Stay safe, stay focused, and keep your head up, it'll be a great year! Please look for us around your schools. We would love to welcome you back! Officer Meyer and Gerlach were able to share some first day of school photos! Officer Jeka had a chance to meet two friends who just celebrated their birthdays. He learned that they want to be police officers when they are older. Officer Jeka had the chance to show them his squad car and some of his issued equipment. We look forward to them joining the ranks someday. #communitypolicing A special thank you to Aaron Herganhahn from State Farm and his office for the donation of Rosati’s gift cards. Our staff appreciates the kind gesture and loves Rosati’s pizza. We can’t say thank you enough to our amazing community including our businesses. A special thank you to Pizza Hut for providing lunch to our PD. Thank you for this thoughtful gesture. The Calm AFTER the Storm #beautifulyorkville. This picture was taken after the strong August storms. Another beautiful day for lemonade. CSO Shapiama was able to take a quick lemonade break and make some friends in the Greenbriar subdivision. The Yorkville Police Department would like to send our best wishes to Amber Rasmusson as today is her last day with the City. Amber has been a records clerk with the PD since 2013. She will be relocating with her family to another state. Best wishes, we will miss you. Crash & Crime Posts – Facebook Facebook Post 8/6/20 - Police are currently on scene at a single vehicle accident on Baseline Road west of Route 47. The vehicle involved in this accident became fully engulfed. First responders will remain on scene to investigate. If you witnessed this incident, please contact the Yorkville Police Department at 630-553-4343. Facebook Post 8/11/20 - The Yorkville Police Department is investigating a series of burglary to motor vehicles that occurred over the late evening until approximately sunrise. At this point all of the incidents happened south of the Fox River. We are asking anyone with camera doorbells or surveillance cameras to view their video for suspicious activity. If you wish, you are able to supply video via the Ring Neighbors application to the Yorkville Pol ice Department or we can be contacted at 630-553-4340. Thank you for your assistance. Facebook Post 8/13/20 - ***ARREST*** On Tuesday, 11 August 2020, at 4:36 pm, officers from the Yorkville Police Department responded to the 2100 block of Henning Lane, in Yorkville, to investigate a report of a criminal sexual assault. During the course of the investigation it was learned that the victim had been forced to perform a sex act on the suspect at gunpoint, after which the suspect took the victim’s wallet containing United States currency and other miscellaneous items. The suspect then left the area and was later located, and detained, in Dekalb, Illinois. The suspect was identified as 28-year-old Anton Swanigan of the 600 block of Blackstone Court in Dekalb, Illinois. On Thursday, 13 August 2020, Swanigan was charged with Aggravated Criminal Sexual Assault, Armed Robbery and Aggravated Unlawful Use of a Firearm (2 counts). Swanigan is currently in custody at the Kendall County Jail awaiting a bond hearing. It is important to note that the suspect and victim were known to each other and this was not a random incident. There was no danger to the public at large as a result of this incident. The Yorkville Police Department would like to thank the DeKalb Police Department for their assistance. Charges are not proof of guilt. The defendant listed in this release is presumed innocent and is entitled to a fair trial, at which it is the burden of the State to prove guilt beyond a reasonable doubt. Facebook Post 8/14/20 - ***Missing person*** The Yorkville Police Department is seeking assistance in locating Erik J. Jendrzejczyk (26 years of age). Erik had been staying with family in Yorkville during the last 7-10 days before he went missing. Erik was discovered missing from this residence on the morning of 12 August 2020 at or about 0600 hours, leaving no note or any indication where he had gone. The family has had no contact with him. Erik is described as a white male, 26 years of age, 5’8”, 145lbs, blonde hair, blue eyes medium build. UPDATE: The Yorkville Police Department is pleased to announce that missing person Erik J. Jendrzejczyk is safe and has been located. Erik has spoken to, and met with law enforcement officers, and it has been determined that he left Yorkville voluntarily and at no time was he in danger. To protect Erik’s privacy, his current whereabouts are not being disclosed. The Yorkville Police Department is grateful for all the information and assistance offered by Erik’s family and the general public throughout this investigation. We understand that, at times, our investigation may seem stagnant to the general public. Although we may not publicly comment on each step in the investigative process, our investigation was in constant motion. Over the course of this investigation officers and detectives interviewed more than 30 individuals, performed a K9 track, a ground search, a search of the Fox River and conducted numerous home visits (in a variety of counties) to conduct interviews. The subpoena powers of the courts were also utilized in an effort to generate leads in this investigation. Over the course of this investigation the Yorkville Police Department was assisted by the following agencies: Bradley Police Department DuPage County Sheriff’s Office Fox Lake Police Department Illinois Department of Natural Resources Police Illinois State Police Kankakee County Sheriff’s Office Kendall County Sheriff’s Office Kendall County State’s Attorney’s Office Lake County Sheriff’s Office LaSalle County Sheriff’s Office Oswego Police Department Ottawa Police Department Will County Sheriff’s Office Winnebago County Sheriff’s Office Facebook Post 8/18/20 - *** Telephone Scam*** Today the Police Department was notified of a scam occurring by telephone. An area resident reported that they received a telephone call soliciting a donation for the United City of Yorkville. The City of Yorkville is not soliciting any donations. Please be careful and do not provide any personal information if you receive a similar call . Facebook Post 8/27/20 – ***Motor Vehicle Theft*** This morning two vehicles were reported stolen from the Grand Reserve Subdivision. It appears as though the offenders drive around a subdivision and look for vehicles that are running or garage doors that are open. One of the vehicles taken today was running in the driveway. The other was in the garage with the keys inside the vehicle. We are asking for your assistance by removing all valuables (i.e. keys, money, wallet, purse, computers, etc.) from inside your vehicles. If you would also pay particular attention to what is going on in the subdivision and report any suspicious vehicle or activity to the police. ***Update*** On Saturday (08/29/20) the second vehicle, an Audi was recovered in Harvey, IL. This investigation remains active and evidence is being processed. On 08/28/20 the 2018 Jeep Grand Cherokee that was stolen has been recovered in Country Club Hills, IL. This remains an active investigation. COMMUNITY PRESENTATIONS / MEETINGS Date Group Officers Topic 08/03/20 Department Head Chief Jensen Meeting 08/04/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 08/04/20 Operation Gratitude Chief Jensen DC Mikolasek Event 08/05/20 Power DMS DC Mikolasek Follow Up Meeting 08/07/20 Aurora PD (DC Cross) Chief Jensen DC Pfizenmaier Meeting 08/10/20 Department Head Chief Jensen Meeting 08/11/20 Police Pension Fund Ofc Goldsmith Meeting 08/11/20 City Council Prep Chief Jensen Meeting 08/11/20 City Council Meeting Chief Jensen Meeting 08/11/20 KenCom/Tyler 2020.1 HF2 Upgrade Meeting Nicole Decker Meeting 08/12/20 Kendall Chiefs (Committee) Chief Jensen Meeting 08/13/20 Annual Department Meeting All YPD Employees Meeting 08/13/20 Cedarhurst Night Shift Special Event 08/17/20 Department Head Chief Jensen Meeting 08/17/20 Business Hearing Chief Jensen Hearing Det. Sgt. McMahon 08/18/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 08/18/20 State Farm Insurance Chief Jensen DC Mikolasek DC Pfizenmaier Donation made to YPD 08/19/20 Sergeants Meeting Chief Jensen DC Mikolasek DC Pfizenmaier All Sergeants Meeting 08/19/20 KenCom Operations Board DC Mikolasek Meeting 08/19/20 Recruitment Team Chief Jensen Ofc. Borowski Ofc. Meyer Ofc. Gerlach Ofc. Hart Meeting 08/20/20 Chamber of Commerce Chief Jensen Meeting 08/20/20 Kencom Finance Chief Jensen Meeting 08/25/20 Power DMS Kickoff DC Mikolasek Sgt Hunter Nicole Decker Meeting 08/25/20 City Council Prep Chief Jensen Meeting 08/25/20 City Council Chief Jensen DC Mikolasek DC Pfizenmaier Det Nelson Ofc Johnson Ofc Goldsmith Meeting and Awards 08/26/20 KenCom Radio Users DC Mikolasek Meeting 08/28/20 Public Safety Prep Chief Jensen Meeting 08/31/20 Department Head Chief Jensen Meeting 08/31/20 Officer Wellness Chief Jensen Ofc. Enk Meeting TRAINING AND CAREER DEVELOPMENT Date Topic Attendees Hours 08/04/20 Managing Police Records Nicole Decker 8 08/04/20 Rapid Response Training Approx. ½ Department 60 08/06/20 ILETSB Online Training Ofc Ketchmark 11 08/11/20 Online Security Awareness Ofc Ketchmark 1 08/11/20 Rapid Response Training Approx. ½ Department 60 08/12/20 Online Security Awareness Ofc Goldsmith 1 08/13/20 Online Security Awareness Nicole Decker 1 08/14/20 Online Security Awareness Ofc Arentsen Ofc Kolowski 2 08/15/20 Online Security Awareness Sgt Hunter Ofc Opp 2 08/16/20 Online Security Awareness Sgt Stroup Ofc Gerlach Ofc Shepherd Ofc Swanson 4 08/17/20 Online Security Awareness Ofc Johnson 1 08/19/20 Online Security Awareness Ofc Davis Ofc Enk 2 08/20/20 Online Security Awareness DC Mikolasek Ofc Gardiner 2 08/20/20 Tyler Community for New World Public Safety Training Nicole Decker Kirsten Balog 1 08/21/20 Online Security Awareness Ofc Soebbing 1 08/22/20 Online Security Awareness Sgt Carlyle 1 08/23/20 Online Security Awareness Ofc Borowski Ofc Jordon 2 08/24/20 ILETSB Online Training Ofc Meyer 1 08/25/20 Online Security Awareness Ofc Fisher Ofc Hart 2 08/26/20 Online Security Awareness Ofc Kuehlem 1 08/27/20 Online Security Awareness DC Pfizenmaier 1 08/28/20 Online Security Awareness Det Nelson 1 08/28/20 ILETSB Online Training Ofc Meyer 1 08/29/20 Online Security Awareness Christie Konen 1 08/30/20 Online Security Awareness CSO Shapiama 1 08/31/20 Online Security Awareness CSO Aktabowski Kirsten Balog Sgt Jeleniewski 3 08/30/20 Sexual Harassment Training 7 Officers 7 07/31/20 CourtSmart Sworn Staff 64 TOTAL 243 ***Due to COVID-19 all NEMRT training classes, conferences and other training classes have been re- scheduled and/or cancelled*** TRAFFIC CRASH SUMMARY Total Traffic Crash Reports for August 2020: 44 Total Crash Report Short Form Private Property August 2020: 6 Total Crashes for the Month of August 2020 (excluding private prop): 38 Hit & Run Crashes 4 Personal Injury Crashes 5 Property Damage Crashes 33 Fatality Crashes 0 TOP TRAFFIC CRASH INTERSECTIONS Crash Intersection Total Number of Crashes Primary Contributory Causes E. Schoolhouse Rd./ Route 47 3 following too closely; Turning Rt. On Red; Failure to Reduce Speed Route 34/ Cannonball Trail 3 Following too Closely; Driving on the wrong side Route 34/ Eldamain Rd. 2 Failure to yield; Failure to Reduce Speed Route 47/ Baseline Rd. 2 Failure to Reduce Speed; Unable to Determine Route 47/ River St. 2 Animal; Improper Turn/No Signal Crash by DAY of the Week Number of Crashes Monday 8 Tuesday 4 Wednesday 5 Thursday 4 Friday 3 Saturday 9 Sunday 5 Crash by TIME of Day Number of Crashes 0600-0959 5 1000-1359 8 1400-1759 9 1800-2159 5 2200-0159 8 0200-0559 3 TRAFFIC COMPLAINT / ENFORCEMENT INFORMATION During the month of August 2020, a total of 5 Directed Patrols were completed by members of the Yorkville Police Department. Directed Patrols are a result of complaints received and substantiated based off the following criteria: monitoring traffic, traffic count studies or speed studies. Directed Patrol Area: ROUTE 47 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 3 0 0 0 0 0 0 3 Warnings 52 3 0 13 0 21 0 89 Total 55 3 0 13 0 21 0 92 Additional Information: Directed Patrol Area: ROUTE 47 DUI DWLS/DWLR NO Valid DL Equipment/ Non- Moving Totals Citations 0 2 1 6 9 Warnings N/A N/A 0 28 28 Total 0 2 1 34 37 Directed Patrol Area: DOWNTOWN (ROUTE 47) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 20 0 0 1 0 0 1 22 Total 20 0 0 1 0 0 1 22 Additional Information: Directed Patrol Area: DOWNTOWN (ROUTE 47) DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 1 1 Warnings N/A N/A N/A 2 2 Total 0 0 0 3 3 Directed Patrol Area: ROUTE 34 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 8 0 0 0 0 3 0 11 Warnings 66 4 0 0 0 11 0 81 Total 74 4 0 0 0 14 0 92 Additional Information: Directed Patrol Area: ROUTE 34 DUI DWLS/DWLR NO Valid DL Equipment/ Non- Moving Totals Citations 0 4 0 5 9 Warnings N/A N/A N/A 23 23 Total 0 4 0 28 32 Directed Patrol Area: BLACKBERRY SHORE LANE Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 Additional Information: Directed Patrol Area: BLACKBERRY SHORE LANE DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 0 0 Warnings N/A N/A N/A 0 0 Total 0 0 0 0 0 Directed Patrol Area: CANNONBALL TRAIL (CURVE) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 1 0 0 0 1 0 0 2 Total 1 0 0 0 1 0 0 2 Additional Information: Directed Patrol Area: CANNONBALL TRAIL (CURVE) DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 0 0 Warnings N/A N/A N/A 0 0 Total 0 0 0 0 0 Directed Patrol Area: ROUTE 126 (TRAFFIC CAMPAIGN 08-31-2020 TO 09-04-2020 WITH KENDALL COUNTY SHERIFFS OFFICE, ILLINOIS STATE POLICE AND PLAINFIELD POLICE-BELOW DATA IS FOR 08-31-2020) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 2 0 0 0 0 0 0 2 Total 2 0 0 0 0 0 0 2 Additional Information: Directed Patrol Area: ROUTE 126 (TRAFFIC CAMPAIGN 08-31-2020 TO 09-04-2020 WITH KENDALL COUNTY SHERIFFS OFFICE, ILLINOIS STATE POLICE AND PLAINFIELD POLICE-BELOW DATA IS FOR 08-31-2020) DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 0 0 Warnings N/A N/A N/A 0 0 Total 0 0 0 0 0 PORTABLE SPEED SIGN / SPEED TRAILER DEPLOYMENT: Dates of Deployment Location Type of Concern July 27 to August 30, 2020 Blackberry Shore Lane Speed July 27 to August 30, 2020 Cannonball Trail (Curve) Speed July 27 to August 30, 2020 Prairie Crossing Speed N/A N/A N/A PORTABLE SPEED SIGN RESULTS Speed Sign Location Dates Average Speed Blackberry Shore Eastbound July 27 to August 30, 2020 26 mph Blackberry Shore Westbound July 27 to August 30,2020 28 mph N/A N/A N/A N/A N/A N/A PORTABLE SPEED SIGN RESULTS Speed Sign Location Dates Average Speed Cannonball Trail (Curve) July 27 to August 30, 2020 39 mph Cannonball Trail (Curve) July 27 to August 30, 2020 N/A N/A N/A N/A N/A N/A N/A PORTABLE SPEED SIGN RESULTS Speed Sign Location Dates Average Speed Prairie Crossing July 27 to August 30, 2020 28 mph Prairie Crossing July 27 to August 30, 2020 27 mph N/A N/A N/A N/A N/A N/A DIRECTED PATROL DETAIL DATA Location Dates Number of Details Total Time (Hours) Route 47 August 2020 32 86.31 Downtown (Route 47) August 2020 15 17.25 Route 34 August 2020 29 75.41 Blackberry Shore August 2020 1 .5 Cannonball (Curve) August 2020 14 14.33 Route 126 August 31, 2020 1 2 TRAFFIC ENFORCEMENT Citations 2020 Total August 2019 August 2020 Speeding 95 7 25 No Insurance 64 12 22 Seatbelt 1 1 0 Other Moving Violations 197 34 31 Total 357 54 78 Warnings 2020 Total August 2019 August 2020 Speeding 940 68 256 No Insurance 397 46 83 Seatbelt 2 3 1 Other Moving Violation 1,017 132 120 Miscellaneous/Parking 89 59 62 Total 2,445 308 522 DETECTIVE SQUAD DETECTIVE SQUAD HIGHLIGHTS This month welcomed a new addition to the Detective Squad. On 3 August 2020, Detective Matt Ketchmark joined the Detective Squad after a very competitive selection process. Detective Ketchmark joined us from the Patrol Division where he was an Officer In Charge, a Field Training Officer and one of our best Evidence Technicians. Of the various cases that were assigned to the Detective Squad during August, two cases stood out. The first, 20-1186, was a criminal sexual assault at gunpoint which occurred in the Grand Reserve Subdivision on 11 August. A well-coordinated response led to the identification and detention of the suspect within 90 minutes of the incident. He was ultimately charged with Aggravated Criminal Sexual Assault, Armed Robbery and Aggravated Unlawful Use of a Weapon. The second case, 20-1197, was a missing person case where a 26-year-old male vanished in the middle of the night from his sister’s home without taking his phone or any other personal property. A variety of investigative methods were employed during our investigation including, but not limited to: tracking via bloodhounds, a search of the Fox River by airboat, a ground search and over 30 interviews with friends and family. The missing person was found safely on 3 September 2020 and has been in touch with his family. Cases Assigned 2020 Total August 2019 August 2020 Adult 72 8 12 Juvenile 31 6 3 Total 103 14 15 Cases Closed 2020 Total August 2019 August 2020 Adult 82 12 11 Juvenile 51 6 9 Total 133 18 20 Total Arrests 2020 Total August 2019 August 2020 Adult 17 1 2 Juvenile 21 5 2 Total 38 6 4 Evidence 2020 Total August 2019 August 2020 Items Recovered 1,139 166 180 Items Destroyed or Returned 1,218 101 76 CRIME REPORTING The Police Department volume of law enforcement activity during the reporting period is demonstrated by category in the table below. The data includes activity reported to the State of Illinois through monthly Uniform Crime Reports (UCR) as well as all other criminal and quasi - criminal activity that is not required to be reported to the State. For compariso n purposes, the statistical reporting from the same reporting period one year ago is included. NOTE: This data is insufficient for use in establishing trends, assessing workload distribution or any other statistical analysis. Further data, delving beyond this report, is essential in determining accurate and meaningful insight beyond this report. REPORTS August 2019 August 2020 Total 2019 Total 2020 Criminal Reports 76 85 757 423 Non-Criminal Reports 47 88 382 427 Sex Offender Registration 0 0 10 7 911 Hang-Up / Misdial 16/5 4/2 135/33 31/10 Motorist Assist / Lock-Outs 29/29 26/31 382/408 137/164 Accident / Property Damage 67 33 615 182 Accident / Personal Injury 2 5 42 33 Accident / Fatal 0 0 0 3 Accident / Hit & Run 4 4 40 26 D.U.I Reports 3 1 17 19 Total 278 279 2,821 1,462 OFFENSE SUMMARY (Part I Crimes) August 2019 August 2020 Total 2019 Total 2020 Murder 0 0 0 0 Sex Crimes 2 4 21 9 Robbery 0 2 5 4 Aggravated Battery 0 0 8 6 Burglary 0 2 14 3 Theft 18 16 121 75 Vehicle Theft 0 4 5 6 Arson 0 2 0 2 Total 20 30 174 105 OFFENSE SUMMARY (Part II Crimes) August 2019 August 2020 Total 2019 Total 2020 Battery 5 4 56 29 Domestic Battery 15 10 89 68 Fraud 4 8 72 49 Property Damage 6 3 59 28 Weapons 0 1 5 3 Drug Offenses 6 1 44 12 Sex Offender 3 0 13 7 Disorderly Conduct 3 3 32 17 Alcohol Minors 1 2 15 11 D.U.I 3 1 14 18 Alcohol Offenses 0 0 1 0 Total 46 33 400 242 CRISIS INTERVENTION CALL August 2020 2020 Total Mental Health/Crisis Intervention (7705) 10 31 Suicide Threat (7708) 3 30 Involuntary Committal (9302) 0 1 ***November 2019 was the first month we started tracking Mental Health/Crisis Intervention and Involuntary Committal calls for service*** PATROL ARRESTS 2019 Total August 2020 2020 Total Felony 10 1 10 Misdemeanors 381 38 188 Total 391 39 198 CALLS FOR SERVICE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 1050 1084 770 496 842 953 1216 1189 2019 850 851 990 996 1084 1010 1134 1134 1123 1231 *1742 898 *November 2019 call count included self-dispatched calls. KenCom has since removed self-dispatched calls from call count. VEHICLE USE & EXPENSES SQUAD CAR OPERATION EXPENSES August 2019 August 2020 Monthly Mileage 22,109 20,011 Gasoline Expense $5,820.49 $3,686.55 Gallons of Gasoline 2,199 1,962.56 Maintenance Expense $2,049.01 $2,463.21 Cost Per Gallon $2.646 $1.878 Cost Per Mile (Gasoline & Maintenance Costs Included) 0.355 0.307 VEHICLE USAGE AND EXPENSES Squad # Vehicle Year Assigned Beginning Mileage Ending Mileage Monthly Miles M-1 2016 Patrol 44,447 45,724 1,277 M-2 2020 Patrol 13,293 16,057 2,764 M-3 2016 Deputy Chief 41,910 42,570 660 M-5 2016 Patrol 66,602 66,857 255 M-6 2015 CSO 73,553 74,124 571 M-8 2016 Chief 20,541 20,837 296 M-9 2016 Patrol 66,915 69,237 2,322 M-10 2016 Patrol 49,473 50,087 614 M-11 2016 Patrol 19,616 21,203 1,587 M-13 2016 Patrol 53,045 53,411 366 M-14 2013 Detective 103,399 103,536 137 M-15 2014 Detective 111,107 111,190 83 M-16 2015 Sergeant 83,540 84,266 726 M-17 2016 Detective 25,886 26,372 486 M-18 2015 Sergeant 72,507 73,828 1,321 M-19 2016 Patrol 74,344 75,838 1,494 M-20 2016 Patrol 29,374 31,044 1,670 M-21 2016 Patrol 23,585 26,377 2,792 M-22 2014 Task Force 76,336 76,788 452 M-23 2018 Deputy Chief 10,891 11,029 138 20,011 804 Game Farm Road Yorkville, IL 60560 YORKVILLE POLICE DEPARTMENT Monthly Report September 2020 Chief of Police James Jensen MISSION STATEMENT The mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. ORGANIZATIONAL CHART PERSONNEL INFORMATION Employees September 2019 September 2020 Sworn Officers 31 30 Clerical 3 2 Part-Time Officers 3 3 Part-Time Community Service Officers 2 2 Part-Time Clerical 2 2 Total 41 39 Overtime Hours Worked* September 2020 2020 Total Call Outs / Stay Over 1.5 55 Clerical 8.25 8.25 Community Service 0 0 Court 6 36 Grants 0 0 HIDTA CPAT 21 179.5 HIDTA CIT 1 93.5 ILEAS Deployments 0 24 Investigations 2 77.75 Meetings 0 34.5 Miscellaneous (* FTO) 0 9 School Events 0 0 School Liaison Officer 0 0 Special Event Ribs on the River 0 0 Special Event Summer Solstice 0 0 Special Event Yorktober Fest 0 0 Special Event Fourth of July 0 4 Street/Shift Coverage 0 0 Training 8 44 Water Park Details 0 0 Misc. Details 0 26.25 OIC 0 0 Total Overtime Hours 47.75 591.75 Total Regular Hours 4997.75 36317.25 Benefit Time Used September 2020 2020 Total Vacation 229.5 2420 Holiday 224 1648 Holiday Pay / Double-time 48 241 Sick 95.5 1259.5 Compensatory time taken 85 628.75 Floating Holiday 72 354 Straight Time Pay - Training 54 354 Total Hours 808 6905.25 Compensatory Time Earned September 2020 2020 Total Total 271.375 1851.75 COMMUNITY POLICING INITIATIVES Our Officers were invited to enjoy some apple cider and donuts. What an awesome time. During this we were able to show some of our new friends a squad car. We are definitely blessed by the outpouring support of our community. We would like to challenge our friends from Oswego PD and the Kendall County Sheriff’s Office to see which community has the best lemonade / cider stand (obviously we are pretty biased)! Pictured below are Officer Meyer, Officer Opp, Chief Jensen and Oswego PD Chief Burgner. Sgt. Jeleniewski and Sgt. Stroup taught our Citizens Police Academy about our patrol division and operations. What a great turnout for week 3! September is Suicide Awareness and Prevention month. All members of the Yorkvill e Police Department will be wearing suicide awareness pins for the month of September. As an agency we are committed to training our Officers on best practices when assisting a person in crisis. We know some families in our community have been affected by the loss of a loved one. Please know that we support you and are thinking of you. While on neighborhood patrol Community Service Officer Aktabowski made a couple new friends. Oliver and Jackson had a chance to see a squad car! What a special day. A special thank you to Wrigley - Mars in Yorkville for the special donation of Skittles for Halloween events. Thank You Jonathon and Wrigley - Mars for the partnership. We can’t wait to hand out candy during Biz Boo and Halloween! We hope everyone had a great Labor Day yesterday and were able to jump back into the week today. Lilly and Landon spent their Labor Day by the river and enjoyed some cookie dough ice cream from Foxy’s. They also enjoyed checking out the squad car. Both Lilly and Landon want to be police officers when they get older. Post a comment and let us know how you spent your Labor Day weekend! Yorkville Police Department came out to wish Jordyn a special happy 10th Birthday! COMMUNITY PRESENTATIONS / MEETINGS Date Group Officers Topic 09/01/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/02/20 Power DMS Consultation DC Mikolasek Sgt Hunter Nicole Decker Meeting 09/02/20 Union Negotiations Chief Jensen Sgt. Hunter Sgt. Stroup Meeting 09/03/20 Kendall CPAT Board Meeting Chief Jensen Meeting 09/03/20 Yorkville Library Chief Jensen Meeting 09/03/20 COVID-19 Mass Dispensing Kendall Health Department DC Mikolasek Meeting 09/03/20 KenCom Monthly Checkpoint Web call Nicole Decker Meeting 09/06/20 Public Safety Chief Jensen Meeting 09/07/20 Department Head Chief Jensen Meeting 09/08/20 City Council Chief Jensen Meeting 09/08/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/09/20 BFPC Meeting DC Mikolasek Meeting 09/09/20 YPD Citizens Police Academy Chief Jensen DC Pfizenmaier Presentation 09/15/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/15/20 Kendall County Board of Health Chief Jensen Meeting 09/16/20 Sergeants Meeting Chief Jensen DC Mikolasek DC Pfizenmaier All Sergeants Meeting 09/16/20 Kendall Association of Chiefs Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/16/20 KenCom Operations Board DC Mikolasek Meeting 09/16/20 Yorkville School District Intergovernmental Agreement Discussion Chief Jensen DC Pfizenmaier Meeting 09/16/20 School Safety Meeting Parkview Christian DC Pfizenmaier Meeting 09/17/20 COVID-19 Mass Dispensing Kendall Health Department DC Mikolasek Meeting 09/17/20 Virtual LEAP Conference Nicole Decker Virtual Event 09/19/20 New Applicant Testing - YHS Chief Jensen DC Mikolasek DC Pfizenmaier Hiring/Recruitment 09/21/20 Kendall County Board Chairman Chief Jensen Meeting 09/21/20 Power DMS Consultation DC Mikolasek Sgt Hunter Nicole Decker Meeting 09/22/20 Command Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/22/20 Union Negotiations Chief Jensen DC Pfizenmaier Meeting 09/22/20 City Council Chief Jensen Meeting 09/23/20 Budget Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/23/20 School Safety Meeting Parkview Christian Academy DC Pfizenmaier Sgt. Carlyle Meeting 09/23/20 New World NIBRS Discussion Nicole Decker Meeting 09/24/20 Budget Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/25/20 Yorkville Chamber Business over Coffee Chief Jensen Event 09/25/20 Gas N. Wash Grand Opening Chief Jensen Event 09/29/20 Insurance Conference Call Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/29/20 BFPC Meeting DC Mikolasek Meeting 09/29/20 Insurance Carrier Tele- Conference Chief Jensen DC Mikolasek DC Pfizenmaier Meeting 09/30/20 Labor Management Meeting Chief Jensen DC Mikolasek DC Pfizenmaier Patrol Union Team Meeting 9/30/20 Fight Crime Invest in Kids Chief Jensen Meeting TRAINING AND CAREER DEVELOPMENT Date Topic Attendees Hours 09/01/20 FBINAA Leadership Training Chief Jensen 2.0 09/01/20 Security Awareness Training Det Sgt McMahon 1.0 09/01/20 Sexual Harassment Training Nicole Decker Ofc Davis Ofc Johnson DC Mikolasek 8.0 09/01/20 LEADS Certification Chief Jensen CSO Aktabowski 4.0 09/02/20 Sexual Harassment Training Kirsten Balog Ofc Kolowski 4.0 09/02/20 FBINAA Leadership Training Chief Jensen 2.0 09/03/20 Sexual Harassment Training Sgt Hunter Ofc Meyer Ofc Shepherd 6.0 09/03/20 FBINAA Leadership Training Chief Jensen 2.0 09/04/20 Sexual Harassment Training Magdalena Garcia Ofc Borowski Ofc Enk Ofc Jeka 8.0 09/06/20 Sexual Harassment Training Sgt Carlyle Ofc Kuehlem 4.0 09/07/20 Blood Borne Pathogens CSO Aktabowski 1.0 09/07/20 PPE Training CSO Aktabowski 1.0 09/07/20 Sexual Harassment Training Sgt Stroup Ofc Opp 4.0 09/08/20 Sexual Harassment Training DC Pfizenmaier Ofc Hart 4.0 09/09/20 Sexual Harassment Training Ofc Ofc Soebbing Ofc Swanson CSO Aktabowski 8.0 09/10/20 NIMS Training CSO Aktabowski 2.0 09/11/20 HazMat Refresher DC Mikolasek 1.0 09/11/20 ILETSB Online Training DC Mikolasek Ofc Meyer 22.0 09/12/20 ILETSB Online Training Ofc Shepherd 5.0 09/12/20 Sexual Harassment Training Ofc Gerlach 2.0 09/14/20 ILETSB Online Training Ofc Johnson 18.0 09/15/20 Sexual Harassment Training Ofc Mertes Det Nelson 4.0 09/17/20 ILETSB Online Training Det Nelson 1.5 09/18/20 ILESTB Online Training Det Nelson 5.0 09/18/20 Sexual Harassment Training Sgt Jeleniewski Ofc Arentsen Ofc Jordon 6.0 09/27/20 Sexual Harassment Training CSO Shapiama 2.0 09/28/20 Sexual Harassment Training Ofc Fisher 2.0 09/29/20 The 21st Century Crisis System Training Chief Jensen 2.0 09/29/20 Less Lethal/FATS Training Approx. ½ Department 60.0 09/30/20 Less Lethal/FATS Training Approx. ½ Department 60.0 09/30/20 CourtSmart Sworn Staff 64.0 TOTAL 315.5 ***Due to COVID-19 all NEMRT training classes, conferences and other training classes have been re- scheduled and/or cancelled*** TRAFFIC CRASH SUMMARY Total Traffic Crash Reports for September 2020: 52 Total Crash Report Short Form Private Property September 2020: 12 Total Crashes for the Month of September 2020 (excluding private prop): 40 Hit & Run Crashes 5 Personal Injury Crashes 11 Property Damage Crashes 29 Fatality Crashes 0 TOP TRAFFIC CRASH INTERSECTIONS Crash Intersection Total Number of Crashes Primary Contributory Causes Route 47/ Route 126 9 Failure to Reduce Speed Failure to Yield to Right of Way Route 47/ Route 71 2 Unable to Determine Route 47/ Galena Rd 2 Vision Obscured Route 47/ Route 34 2 Failure to Yield to Right of Way Crash by DAY of the Week Number of Crashes Monday 4 Tuesday 3 Wednesday 5 Thursday 7 Friday 9 Saturday 7 Sunday 5 Crash by TIME of Day Number of Crashes 0600-0959 5 1000-1359 16 1400-1759 10 1800-2159 3 2200-0159 3 0200-0559 3 TRAFFIC COMPLAINT / ENFORCEMENT INFORMATION During the month of September 2020, a total of 5 Directed Patrols were completed by members of the Yorkville Police Department. Directed Patrols are a result of complaints received and substantiated based off the following criteria: monitoring traffic, traffic count studies or speed studies. Directed Patrol Area: ROUTE 47 (DOWNTOWN) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 3 0 0 0 0 0 0 3 Warnings 13 0 0 4 0 1 0 18 Total 16 0 0 4 0 1 0 21 Additional Information: Directed Patrol Area: ROUTE 47 (DOWNTOWN) DUI DWLS/DWLR NO Valid DL Equipment/ Non- Moving Totals Citations 0 1 0 1 2 Warnings N/A N/A N/A 3 3 Total 0 1 0 4 5 Directed Patrol Area: ROUTE 47 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 6 0 0 1 0 0 0 7 Warnings 35 4 0 4 1 11 2 57 Total 41 4 0 5 1 11 2 64 Additional Information: Directed Patrol Area: DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 3 0 2 5 Warnings N/A N/A N/A 23 23 Total 0 3 0 25 28 Directed Patrol Area: ROUTE 34 Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 9 0 0 0 0 0 0 9 Warnings 89 1 0 1 0 14 0 105 Total 98 1 0 1 0 14 0 114 Additional Information: Directed Patrol Area: ROUTE 34 DUI DWLS/DWLR NO Valid DL Equipment/ Non- Moving Totals Citations 0 0 0 6 6 Warnings N/A N/A N/A 24 24 Total 0 0 0 30 30 Directed Patrol Area: CANNONBALL TRAIL (CURVE) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 Additional Information: Directed Patrol Area: CANNONBALL TRAIL (CURVE) DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 0 0 Warnings N/A N/A N/A 0 0 Total 0 0 0 0 0 Directed Patrol Area: MILL AT ORANGE Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 0 Additional Information: Directed Patrol Area: MILL AT ORANGE DUI DWLS/DWLR NO Valid DL EQUIP/NON MOVING Totals Citations 0 0 0 0 0 Warnings N/A N/A N/A 0 0 Total 0 0 0 0 0 TRAFFIC CAMPAIGN INFORMATION During the month of September 2020, a total of 2 Traffic Campaigns were completed by members of the Yorkville Police Department. Traffic Campaigns, which are similar to Directed Patrols, and are a result of complaints received and substantiated based off the following criteria: monitoring traffic, traffic count studies or speed studies. • Route 34 (Participated with Kendall County Sheriff’s Office and Oswego Police Department: 09-07-2020 to 09-11-2020 • Route 126 (Participated with Kendall County Sheriff’s Office, Illinois State Police, and Plainfield Police Department): 08-31-2020 to 09-04-2020 TRAFFIC CAMPAIGN PATROL AREA: ROUTE 34 (BETWEEN ELDAMAIN AND EAST CITY LIMITS) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 4 0 0 0 0 0 0 4 Warnings 26 1 0 1 0 1 0 29 Total 30 1 0 1 0 1 0 33 TRAFFIC CAMPAIGN DATA: ROUTE 34 (BETWEEN ELDAMAIN AND EAST CITY LIMITS) Location Dates Number of Details Total Time (Hours) Route 34 09-07 to 09-11-2020 11 23.25 Directed Patrol Area: ROUTE 126 (BETWEEN ROUTE 47 AND ASHLEY ROAD) Speeding Lane Use Turning Traffic Control Device Seatbelt Other Moving Cell Phone Usage Totals Citations 0 0 0 0 0 0 0 0 Warnings 11 0 0 0 0 3 0 14 Total 11 0 0 0 0 3 0 14 DIRECTED PATROL DETAIL DATA: ROUTE 126 (BETWEEN ROUTE 47 AND ASHLEY ROAD) Location Dates Number of Details Total Time (Hours) Route 126 08-31 to 09-07-2020 13 16.74 PORTABLE SPEED SIGN / SPEED TRAILER DEPLOYMENT: Dates of Deployment Location Type of Concern 08-31 to 09-20 Blackberry Short Speed 08-31 to 09-20 Prairie Crossing Speed 08-31 to 10-04 Cannonball Trail (Curve) Speed 09-21 to 10-04 Highridge Speed 09-21 to 10-04 Sumac Speed PORTABLE SPEED SIGN RESULTS: Blackberry Shore Speed Sign Location Dates Average Speed E/B Blackberry Shore 08-31 to 09-20-20 25 mph W/B Blackberry Shore 08-31 to 09-20-20 26 mph PORTABLE SPEED SIGN RESULTS: Prairie Crossing Speed Sign Location Dates Average Speed E/B Prairie Crossing 08-31 to 09-20-20 27 mph W/B Prairie Crossing 08-31 to 09-20-20 27 mph PORTABLE SPEED SIGN RESULTS: Cannonball Trail (Curve) Speed Sign Location Dates Average Speed W/B Cannonball Trl. (Curve) 08-31 to 10-04-20 38 mph N/A N/A N/A PORTABLE SPEED SIGN RESULTS: Highridge Speed Sign Location Dates Average Speed N/B Highridge 09-21 to 10-04-20 25 mph S/B Highridge 09-21 to 10-04-20 23 mph PORTABLE SPEED SIGN RESULTS: Sumac Speed Sign Location Dates Average Speed E/B Sumac 09-21 to 10-04-20 26 mph W/B Sumac 09-21 to 10-04-20 25 mph DIRECTED PATROL DETAIL DATA: Location Dates Number of Details Total Time (Hours) Route 47 Downtown September 2020 11 16.91 Route 47 September 2020 18 54.66 Route 34 September 2020 32 65.08 Cannonball (Curve) September 2020 7 5.5 Mill at Orange September 23-30 2020 2 1.16 MONITORED DETAIL DATA (BY COMMUNITY SERVICE OFFICERS): Location Dates Number of Details Total Time (Hours) Fairfax at Fairfield September 14-30 2020 4 2.3 Mill at Orange September 23-30 2020 2 0.9 TRAFFIC ENFORCEMENT Citations 2020 Total September 2019 September 2020 Speeding 130 15 35 No Insurance 88 8 24 Seatbelt 1 0 0 Other Moving Violation 233 53 36 Total 452 6 95 Warnings 2020 Total September 2019 September 2020 Speeding 1,231 89 291 No Insurance 469 65 72 Seatbelt 3 1 1 Other Moving Violation 1,172 225 155 Miscellaneous/Parking 163 57 74 Total 3,038 437 593 DETECTIVE SQUAD DETECTIVE SQUAD HIGHLIGHTS Generally, the Detective Squad has at least one “big” case or event each month. It is rare to have a month where one case or event does not stand out as unique or notable for one reason or another. The month of September 2020 was just such a month. To be sure, we were plenty busy with a variety of investigations including financial crimes, death investigations, theft, burglary and other cases. Throughout the month of September, the detectives worked tirelessly on all of their cases many of which have been charged or are awaiting charges at the state’s attorney’s office. This month, while atypical insomuch as there was not one large, newsworthy event, illuminated the best characteristics of our detectives. Their ability to grind through their caseload an d search out information, witnesses and suspects to get the job done illustrates the quality of our Detective Squad. Cases Assigned 2020 Total September 2019 September 2020 Adult 79 10 7 Juvenile 33 7 2 Total 112 17 9 Cases Closed 2020 Total September 2019 September 2020 Adult 99 5 17 Juvenile 60 6 9 Total 158 11 26 Total Arrests 2020 Total September 2019 September 2020 Adult 20 4 3 Juvenile 22 5 1 Total 44 9 4 Evidence 2020 Total September 2019 September 2020 Items Recovered 1139 152 236 Items Destroyed or Returned 1218 21 120 CRIME REPORTING The Police Department volume of law enforcement activity during the reporting period is demonstrated by category in the table below. The data includes activity reported to the State of Illinois through monthly Uniform Crime Reports (UCR) as well as all other criminal and quasi - criminal activity that is not required to be reported to the State. For comparison purposes, the statistical reporting from the same reporting period one year ago is included. NOTE: This data is insufficient for use in establishing trends, assessing workload distribution or any other statistical analysis. Further data, delving beyond this report, is essential in determin ing accurate and meaningful insight beyond this report. REPORTS September 2019 September 2020 Total 2019 Total 2020 Criminal Reports 66 69 757 492 Non-Criminal Reports 65 66 382 493 Sex Offender Registration 2 0 10 7 911 Hang-Up / Misdial 8 4 135/33 35/10 Motorist Assist / Lock-Outs 22/33 24/42 382/408 161/206 Accident / Property Damage 48 29 615 211 Accident / Personal Injury 6 11 42 44 Accident / Fatal 0 0 0 3 Accident / Hit & Run 3 5 40 31 D.U.I Reports 3 2 17 21 Total 256 191 2,821 1,714 OFFENSE SUMMARY (Part I Crimes) September 2019 September 2020 Total 2019 Total 2020 Murder 0 0 0 0 Sex Crimes 1 2 21 11 Robbery 0 0 5 4 Aggravated Battery 2 0 8 6 Burglary 1 0 14 3 Theft 8 15 121 90 Vehicle Theft 2 0 5 6 Arson 0 0 0 2 Total 14 17 174 122 OFFENSE SUMMARY (Part II Crimes) September 2019 September 2020 Total 2019 Total 2020 Battery 4 0 56 29 Domestic Battery 6 5 89 73 Fraud 8 5 72 54 Property Damage 10 7 59 35 Weapons 0 0 5 3 Drug Offenses 4 1 44 13 Sex Offender 3 0 13 7 Disorderly Conduct 1 2 32 19 Alcohol Minors 3 0 15 11 D.U.I 3 1 14 19 Alcohol Offenses 0 0 1 0 Total 42 21 400 263 CRISIS INTERVENTION CALL September 2020 2020 Total Mental Health/Crisis Intervention (7705) 8 39 Suicide Threat (7708) 7 37 Involuntary Committal (9302) 0 1 ***November 2019 was the first month we started tracking Mental Health/Crisis Intervention and Involuntary Committal calls for service*** PATROL ARRESTS 2019 Total September 2020 2020 Total Felony 10 0 10 Misdemeanors 381 28 216 Total 391 28 226 CALLS FOR SERVICE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 1050 1084 770 496 842 953 1216 1189 1228 2019 850 851 990 996 1084 1010 1134 1134 1123 1231 *1742 898 *November 2019 call count included self-dispatched calls. KenCom has since removed self-dispatched calls from call count. VEHICLE USE & EXPENSES SQUAD CAR OPERATION EXPENSES September 2019 September 2020 Monthly Mileage 20,857 20,898 Gasoline Expense $4,724.07 $3,714.38 Gallons of Gasoline 1,981 1,973.23 Maintenance Expense $4,708.86 $2,651.84 Cost Per Gallon $2.384 $1.882 Cost Per Mile (Gasoline & Maintenance Costs Included) $0.452 $0.304 VEHICLE USAGE AND EXPENSES Squad # Vehicle Year Assigned Beginning Mileage Ending Mileage Monthly Miles M-1 2016 Patrol 45,724 46,933 1,209 M-2 2020 Patrol 16,057 18,754 2,697 M-3 2016 Deputy Chief 42,570 43,302 732 M-5 2016 Patrol 66,857 67,641 784 M-6 2015 CSO 74,124 75,164 1,040 M-8 2016 Chief 20,837 21,155 318 M-9 2016 Patrol 69,237 70,777 1,540 M-10 2016 Patrol 50,087 51,805 1,718 M-11 2016 Patrol 21,203 22,262 1,059 M-13 2016 Patrol 53,411 54,669 1,258 M-14 2013 Detective 103,536 103,968 432 M-15 2014 Detective 111,190 111,254 64 M-16 2015 Sergeant 84,266 85,017 751 M-17 2016 Detective 26,372 26,620 248 M-18 2015 Sergeant 73,828 75,026 1,198 M-19 2016 Patrol 75,838 76,211 373 M-20 2016 Patrol 31,044 32,516 1,472 M-21 2016 Patrol 26,377 29,929 3,552 M-22 2014 Task Force 76,788 77,179 391 M-23 2018 Deputy Chief 11,029 11,091 62 20,898 804 Game Farm Road Yorkville, IL 60560 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PS 2020-26 Adjudication Reports for September and October 2020 Public Safety Committee – November 5, 2020 Informational None Review of adjudication reports. James Jensen Police Name Department Summary Review of the September - October 2020 Adjudication Reports Background None Recommendation None Attachments Exhibit A: September 2020 Adjudication Report Exhibit B: October 2020 Adjudication Report Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: November 5, 2020 Subject: Monthly Adjudication Report Review Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PS 2020-27 Public Safety Committee – November 5, 2020 None N/A James Jensen Chief of Police Name Department Discussion on Police Department Accreditation Yorkville Police Department Accreditation Discussion Summary Discussion on Accreditation for the Yorkville Police Department Background The Yorkville Police Department would like to begin discussions regarding law enforcement accreditation, whether it be National or State accreditation. Accreditation is a process in which an agency is evaluated on compliance with a set of prescribed standards established by an accrediting body. These prescribed standards are related to life, health and safety procedures following best practice standards in law enforcement. These standards are considered foundational for contemporary law enforcement agencies and provides the framework for addressing high risk issues within the agency. Refer to Exhibit A for an Accreditation Standard Example. Currently, there are two (2) accrediting bodies that support law enforcement accreditation. The Commission on Accreditation for Law Enforcement Agencies (CALEA) is a national credentialing authority based in the United States whose primary mission is to accredit public safety agencies, namely law enforcement agencies, training academies, communications centers and campus public safety agencies. The second accrediting body is the Illinois Law Enforcement Accreditation Program (ILEAP). ILEAP is supported and sponsored by the Illinois Association of Chiefs of Police and is one of twenty-two states nation wide that support state accreditation programs. The benefits of State or National Accreditation are many: 1. Increased Community Advocacy: Pursuing accreditation tells your community that professionalism and high performance are important to your agency. You demonstrate that you’re willing to invest in your department to ensure the service delivered by your officers are par none. Beyond any implicit direction some of the accredited policies explicitly direct agencies to develop community groups. 2. Staunch Support from Governmental Officials: Identifying and aligning an organization around effective policies is challenging (or else accreditation wouldn’t exist) due to the many unavoidable interpersonal dynamics at play. Having a third-party available to spot-check your department on best practices attracts the support of government officials because it streamlines an added layer of accountability. Instead of relying on intuition or inherited wisdom, you can manage your department and mitigate risk using validated policies. 3. Stronger Defense Against Civil Lawsuits: A lot of civil litigation can be summed up in a phrase on the tip of many a parent’s tongue: you should’ve known better. In trying to determine whether or not an agency can be found liable, it’s not uncommon for attorneys to look at existing policy. If your agency’s policies resulted from ad-hoc gut decisions over the years, it’s harder for you to demonstrate you or your officer did the right thing given the circumstances. However, your defense is stronger if you can show you complied with guidelines issued by an accreditor like CALEA or ILEAP. It shows your agency has made an investment in professionalism and performance to ensure against the likelihood of receiving claims of negligence. 4. Reduced Risk and Liability Exposure: Accreditation policies like CALEA’s are written to reduce the likelihood of a negative outcome. By structuring your agency’s policies around Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: November 5, 2020 Subject: Accreditation CALEA’s or ILEAP’s, you are leveraging its collective experience which ensures you minimize blind spots and maintain awareness of best practices. 5. Greater Accountability within the Agency: It’s easier to hold someone accountable when you have an objective standard to point to. Instead of relying on hierarchy to move personnel in your desired direction, accreditation provides a blueprint that gets you there without slowing down to defend every decision. You’ll likely still receive pushback from your officers, but a goal of accreditation is a lot easier to accept than a one-off policy change for a single department. Accreditation is like any system; it moves the decision-making impetus away from you. That’s why it’s critical to have a good system in place. The process of accreditation is similar for both National Accreditation (CALEA) and State Accreditation (ILEAP). The enrollment period is administrative in nature with a review of the accreditation programs available and the identification of the program the agency will seek accreditation for. The self-assessment process refers to the internal, systematic analysis of an agency’s operations, management and practices to determine if it complies with applicable standards. Self-assessment requires the careful review of the program-specific standards in making these determinations. The assessment process includes a remote, web-based file review(s) and site-based assessment to confirm standards compliance. This includes public comment sessions, interviews with various individuals associated with the respective agency, process and outcomes-mapping and community feedback. The assessment model works to ensure agency policies have been implemented that complement standards and that the agency is complying with its policies and other requirements associated with the accreditation process. Below is a breakdown of the differences and costs associated with National Accreditation (CALEA) and State Accreditation (ILEAP): National Accreditation (CALEA) State Accreditation (ILEAP) Tier 1 Accreditation: 181 Standards Tier 1 Accreditation: 67 Standards Tier 2 (Advanced) Accreditation: 459 Standards Tier 2 Accreditation: 180 Standards Implementation Time: 3 years Implementation Time: 3 years There are 17,000 state and local law enforcement agencies in the United States. 6% of those agencies are CALEA Accredited 22 States in the United States have “State” accreditation programs 42 Illinois Agencies are Accredited through CALEA 37 Illinois Agencies are Accredited through ILEAP Local Resources: Illinois Police Accreditation Coalition (IPAC) Local Resources: Illinois Police Accreditation Coalition (IPAC) Electronic Records Keeping System: Power DMS Electronic Records Keeping System: Power DMS Workload: Full Time Sworn Workload: Full Time Sworn Accreditation Costs CALEA (Agencies 25 – 199 Personnel) 3 Year Cycle ILEAP Annual Fee by Tier 4 Year Cycle Tier 1 Accreditation Tier 2 Accreditation 1 Installment Payment: $11,450 $400 Annual $800 Annual 2 Installment Payment: $5,915 $1,600 every 4 years $3,200 every 4 years 3 Installment Payment: $3,940 Based on discussion at the committee level we will be reviewing the two accreditation programs and make a recommendation to this committee, at a later time, as to the program best suited for the Yorkville Police Department. Recommendation None (Discussion Item Only) Attachments Exhibit A: Nationally Accredited Standard Example – Code of Ethics Exhibit B: CALEA Tier 1 Accreditation Standards Exhibit C: ILEAP Tier 1 & Tier 2 Accreditation Standards Exhibit A: Standard Example 1.1.2 Code of Ethics (LE1) A written directive requires all personnel to abide by a code or canon of ethics adopted by the agency and mandates that ethics training be conducted for all personnel, at a minimum, biannually. COMMENTARY: Sworn and non-sworn position dilemmas, temptations, responsibilities, and duties. The Canon of Ethics or Law Enforcement Code of Ethics published by the International Association of Chiefs of Police or the Code of Ethics of the Office of the Sheriff adopted by the National Sheriffs' Association, ICMA Code of Ethics adopted by the International City Managers Association, or APCO Telecommunicator Code of Ethics adopted by the Association of Public- Safety Communications Officials International, Inc., will satisfy partial intent of this standard. Adherence to those codes of ethics and to the United Nations Code of Conduct for Law Enforcement Officials may be included as an element of the oath of office. Ethics review can be in the form of classroom, shift briefing, computer based training and bulletins, or any combination of methods as determined by the agency. Time sensitive standard. (M M M M) (LE1) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PS 2020-28 Fleet Surplus Disposal Request – Police Department Squad #15 Public Safety Committee – November 5, 2020 N/A Majority Approval See Attached Memo Carri Parker, Purchasing Manager Administration Name Department Summary Authorization of the Disposal of Surplus Property Owned by the United City of Yorkville. Background During the budgeting process, staff evaluates its department fleet based on the Fleet Replacement Policy. Staff uses the Vehicle Replacement Evaluation Form to determine if a vehicle should continue its service within the said department or be repurposed or replaced/dispose of. Once the determination is reached to replace or dispose of the vehicle, it is up to the City Council to approve such action. Squad M15 – 2014 Chevrolet Caprice VIN# 6G3NS5U23EL973259 This vehicle has 111,254 miles as of October 1st. The vehicle was originally purchased for $28,301 in 2014. This vehicle spent the majority of its time as a patrol vehicle until FY20 where is was reassigned as an administrative vehicle. In the last 18 months, the vehicle maintenance costs for this vehicle totaled $1,853.79 with additional costs in the near future. Due to its age, mileage and reliability this vehicle has not left the city limits. In the past 12 months this vehicle has been driven 1,175 miles. This vehicle has a replacement score of 25 in accordance to the Vehicle Replacement Policy. Recommendation Staff recommends the authorization to dispose of Squad #15 a 2014 Chevrolet Caprice (VIN# 6G3NS5U23EL973259) through a public auction. Attachments  Resolution  Exhibit A - Vehicle Replacement Evaluation Form – 2014 Chevrolet Caprice (M15) Memorandum To: Public Safety Committee From: Carri Parker, Purchasing Manager CC: James Jensen, Police Chief Date: October 28, 2020 Subject: Surplus Request for Disposal of a Police Vehicle Resolution No. 2020-____ Page 1 Resolution No. 2020-___ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE DISPOSAL OF PERSONAL PROPERTY OWNED BY THE CITY (City Owned Police Vehicles) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, in the opinion of a majority of the Mayor and City Council (the “Corporate Authorities”) of the United City of Yorkville it is no longer necessary, useful to or in the best interests of the United City of Yorkville to retain ownership of the personal property hereinafter described; and, WHEREAS, police squad car (Squad M15 – 2014 Chevrolet Caprice VIN# 6G3NS5U23EL973259) have been found to have serious mechanical issues which would mandate costly repairs and therefore should be disposed of; and WHEREAS, it has further been determined that the disposal should be made in any manner deemed to be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: The foregoing recitals are hereby incorporated in this Resolution as findings of the Corporate Authorities. Section 2: Pursuant to said Section 11-76-4 of the Illinois Municipal Code (65 ILCS 5/11-76-4), the City Administrator is hereby authorized and directed to proceed with the disposal of the vehicles through a public auction as deemed to be in the best interest of the City, disclaiming all warranties and representations of any kind or nature, whether oral or written, express or implied. Section 3: That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Resolution No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Vehicle #Year Make Model Miles Hours Original $in (date) Under 18 points Condition I Life Expectancy 18 - 22 points Condition II Type of Service 23 - 27 points Condition III Department 28+ points Condition IV FACTOR POINTS VEHICLE SCORE AGE 1 6 1 1 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 TOTAL 25 Replacement Point Range: High priority replacement Qualifies for replacement Good Excellent Budgeted Replacement $ YPD admin In shop one time within a three month time period, no major breakdowns or road calls In shop one time within a three month time period, 1 breakdown or road call within a three month period Previous accident damage, poor paint, bad interior, drive train that is damaged or inoperative, major damage from add-on equipment DESCRIPTION Maintenance costs (cumulative total) are ≤ 60% of purchase cost Maintenance costs (cumulative total) are ≥ 61% of purchase cost Good drive train and minor body imperfections (road chips, scratches) Imperfections in body & paint, paint fading & dents, interior fair (no rips, tears, burns), and a good drive train Noticeable imperfections in body and paint surface, some minor rust, minor damage from add-on equipment, worn interior (one or more rips, tears, burns), and a weak or noisy drive train Previous accident damage, poor paint and body condition, rust (holes), bad interior (tears, rips, cracked dash), major damage from add-on equipment, and one drive train component bad In shop more than twice within a one month time period, no major breakdown or road call In shop more than once within one month time period, two or more breakdowns/road calls within the same time period In shop more than twice monthly, two or more breakdowns within one month time period Maintenance costs (cumulative total) are ≤ 10% of purchase cost Maintenance costs (cumulative total) are ≤ 25% of purchase cost Maintenance costs (cumulative total) are ≤ 45% of purchase cost 111,254 Chevrolet Vehicles that pull trailers, haul heavy loads, has continued off-road usage, and police administration Any vehicle involved in snow removal Police emergency response vehicles United City of Yorkville Evaluation Form Vehicle Replacement Guideline M15 Caprice 2014 n/a 28,301.00 Sale /Auction / Estimated Trade-in $ 11 3 3 1 1 Each year of chronological age Each 10,000 miles of usage Each 700 hours of usage (priority over miles on heavy duty and off-road equipment) Standard sedans and light pickups MILES / HOURS TYPE OF SERVICE Standard vehicles with the occasional off-road usage RELIABILITY (PM work is not included) MAINTENANCE AND REPAIR COSTS (Accident Repairs not included) CONDITION Insert Picture 1 (front view) Insert Picture 3 (rear view)Insert Picture 4 (passenger side view) EXHIBIT A Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PS 2020-15 E-Citation (Brazos) Software Implementation Public Safety Committee – November 5, 2020 Majority Approval The approval and purchase of an Electronic Citation Software Program (Brazos) and the authorization for an Intergovernmental Agreement (IGA) between the City of Yorkville and the Kendall County Circuit Clerks Office James Jensen Police Name Department Summary Discussion regarding the utilization and implementation of E-Citation (Brazos) Software. Background As part of the goal setting process for the United City of Yorkville the council identified Automation and Technology as the number one goal for 2020. In December of 2018, Kencom Dispatch Center went live with a new Computer Aided Dispatch (CAD) software from Tyler/New World. This new software now integrates with the Yorkville Police Department Records Management System (RMS) which houses all the department police reports as well as traffic citations, written warnings and traffic crash data. The new CAD software greatly assists officers in completing most police reports, including traffic contacts in the field. Currently, all traffic citations, written warnings and city ordinance violations are hand written by the officers and returned to the Support Services Division for manual entry into our RMS. Once these documents are manually entered, they are transported to the Kendall County Circuit Clerk’s Office for court purposes and again, manually entered into their database. To improve and streamline our operations the police department is requesting authorization to purchase electronic citation software, otherwise known as Brazos, from Tyler/New World. This product will interface with our CAD provider (Kencom), our RMS and the Kendall County Circuit Clerks Office when completing state traffic citations, written warnings and city ordinance violation citations. Because Kencom Dispatch Center is currently the client for Tyler/New World, this purchase would go through Kencom. Kencom would invoice the City of Yorkville for the Tyler/New World Brazos Electronic Citation software program in an amount not to exceed $48,230.00. The Kendall County Circuit Clerks Office has agreed to fund a portion of the software, professional service and hosting/maintenance service and hosting/maintenance costs as described in the IGA (Exhibit A) in the amount of $21,900.00. They have also agreed to fund a portion of the ongoing annual maintenance fees for Brazos electronic citation software as described in the IGA. Because the Kendall County Circuit Clerk does not have a contractual relationship with KenCom the United City of Yorkville would initially cover the cost for the Brazos project. KenCom would submit an invoice for reimbursement to the City of Yorkville and the City would then invoice the Kendall County Circuit Clerk for their portion ($21,900.00). The remaining portion of the cost to get this program running will be funded by the United City of Yorkville in the amount of $26,330.00. Below is a cost breakdown for this program: Cost Breakdown One Time Software Costs $5,850.00 Hardware Costs $15,980.00 Professional Services & Training $4,500.00 Total Initial Cost $26,330.00 Annual Maintenance Costs – FY 22 Budget $1,366.00 Memorandum To: Public Safety Committee From: James Jensen, Police Chief CC: Date: November 5, 2020 Subject: E-Citation (Brazos) Software Implementation Operational Efficiency & Savings With the implementation of this program we expect to see operational efficiencies and cost savings not only with the Circuit Clerks Office but within our organization. Officers will significantly reduce the amount of time they are on the street completing citations and written warnings along with the records department and data entry. This program will also offer an added safety benefit by allowing the officers to better focus their attention during traffic stops on the violator and approaching traffic. The table below illustrates the expected time savings: Time Saving Illustration FY 20 FY 19 FY 18 Citations 646 818 966 Written Warnings 4180 3,317 4,447 Ordinance Citations 361 407 449 Total Documents 5,187 4,542 5,862 Time Savings 5 minutes per document Records Clerks 432 hrs. 379 hrs. 489 hrs. 2 minutes per document Officers 173 hrs. 151 hrs. 195 hrs. Total estimated Time Savings Annually 605 hrs. 530 hrs. 684 hrs. Recommendation N/A Attachments Exhibit A: Kendall County Circuit Clerk IGA Exhibit B: KenCom Request for Additional Tyler/New World Product(s) Resolution No. 2020-____ Page 1 Resolution No. 2020-_____ RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND THE KENDALL COUNTY CIRCUIT CLERK (ELECTRONIC CITATION SOFTWARE “BRAZOS”) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City supports law enforcement partnerships to enhance the level of police services of the Yorkville Police Department; and, WHEREAS, it is in the best interest of the United City of Yorkville to approve the agreement substantially in the form attached hereto marked as “Exhibit A”. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: INCORPORATION OF RECITAL That the recitals set forth above are incorporated here by reference. Section 2: SUPPORT FOR AGREEMENT The Mayor and City Council hereby approve the Intergovernmental Agreement between the United City of Yorkville and the Kendall County Circuit Clerk regarding Electronic Citation Software “Brazos” substantially in the form attached as “Exhibit A” and the Mayor and City Clerk are hereby authorized to execute said Agreement on behalf of the City. Section 3: REPEALER All Resolutions or parts of Resolutions in conflict with any of the provisions of this Resolution shall be, and the same hereby repealed. Section 4: SEVERABILITY This Resolution and every provision thereof shall be considered severable. If any section, paragraph, clause or provision of this resolution is declared by a court of law to Resolution No. 2020-____ Page 2 be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this Resolution. Section 5: EFFECTIVE DATE That this resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK INTERGOVERNMENTAL AGREEMENT BETWEEN UNITED CITY OF YORKVILLE AND KENDALL COUNTY, ILLINOIS, CIRCUIT CLERK THIS INTERGOVERNMENTAL AGREEMENT (hereinafter referred to as "Agreement") is hereby entered into by and between the Kendall County Circuit Clerk (hereinafter referred to as "the Circuit Clerk") and the United City of Yorkville, (hereinafter referred to as “City of Yorkville”) on behalf of itself and its police department (hereinafter referred to as "YPD"). WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., allows public agencies, as defined by the Act, to enter into intergovernmental agreements in order to share powers, privileges, or functions; and WHEREAS, the Kendall County Emergency Phone Service and Communications Board (hereinafter referred to as “KenCom”) previously acquired computer software and hardware from Tyler/New World, including, but not limited to, Computer Aided Dispatch (CAD), Mobile Messaging, Mobile crash reporting, Field Based Reporting, Fire Records Management, Law Enforcement Records Management, Corrections Management, Photo Imaging, Data Analysis/Crime Mapping/Management Reporting and ESRI Embedded Applications (hereinafter collectively referred to as “Tyler/New World software”); and WHEREAS, KenCom and the City of Yorkville previously entered into an agreement whereby KenCom agreed to order additional software from Tyler/New World that processes Brazos eCitation (hereinafter referred to as “eCitation software”), which allows for traffic citations to be electronically filed with the Circuit Clerk (a description of the eC itation software is attached to this Agreement as Exhibit A) on the condition that the City of Yorkville would reimburse KenCom for the YPD’s use of the Tyler/New World software and the cost of the eCitation software; and WHEREAS, the Circuit Clerk is the custodian, ex officio, of the Circuit Court Clerk Electronic Citation Fund. 705 ILCS 135/10-5(d)(9) (the “Fund”) which “shall be used to perform the duties required by the office for establishing and maintaining electronic citations.” 705 ILCS 135/10 - 5(d)(9); and WHEREAS, in order to facilitate the acquisition of eCitation software and the implementation of the system, the City of Yorkville has agreed to advance the cost of the eCitation software to KenCom in the amount of $48,230.00; and WHEREAS, pursuant to the further terms of this Agreement, the Circuit Clerk will reimburse the City of Yorkville $21,900.00 for its share of the one-time buy-in costs of the eCitation software; and WHEREAS, reimbursing the City of Yorkville for its portion of the expense related to the eCitation software will serve to establish and maintain electronic citations; and WHEREAS, the Circuit Clerk and the City of Yorkville agree to the following arrangement for the reimbursement of expenses related to the eCitation software. NOW THEREFORE, in consideration of the premises and mutual covenants hereafter set forth, the parties agree as follows: 1) The above recitals are incorporated herein by reference. 2) The City of Yorkville shall advance the cost of the eCitation software in the amount of $48,230.00 and receive reimbursement of $21,900.00 3) The Circuit Clerk agrees to reimburse the City of Yorkville, from the Circuit Court Clerk Electronic Citation Fund, the initial one-time buy-in costs for the Tyler/New World products and services listed in Table #1 (Cost Breakdown). The costs will be invoiced by KenCom or Tyler/New World to the City. Table #1 – Cost Breakdown Brazos Services/Products Quantity Cost w/discount Project Management 1 $1,000.00 Set-Up & Configuration 1 $6,500.00 Framework 1 $11,475.00 Jano Interface Fee 1 $2,925.00 Total Circuit Clerk Cost 1 $21,900.00 4) Upon receipt of an Invoice for the costs of the eCitation software (the “Invoice”) from KenCom or T yler /New World in the amount of $48,230.00, the City of Yorkville agrees to pay the Invoice within 30 days. Thereupon, the City shall notify the Circuit Clerk in writing of the paymen t of the Invoice. Within thirty (30) days of receiving such written notice, the Circuit Clerk shall notify the Kendall County Treasurer, in writing, to reimburse the City the sum of $21,900.00 as and for its initial one-time buy-in cost. Alternatively, upon receipt of said Invoice by the City, the City shall forward said Invoice to the Circuit Clerk who shall direct the Kendall County Treasurer to pay said Invoice from the Circuit Court Clerk Electronic Citation Fund and thereafter the City shall reimburse the Fund $26,330.00. 5) The City of Yorkville agrees to pay the on-going annual maintenance costs for software licensing of Tyler/New World products and Third-Party Software listed in Table #1 (Cost Breakdown) above according to an estimated maintenance fee schedule as set forth in the following Table #2 (Annual Maintenance Costs): Table #2 – Annual Maintenance Costs Brazos Services/Products Quantity Annual Cost Brazos Hosting Fee 1 $1,575.00 eCitation Framework (for 15 units) 1 $2,678.00 Interface with Jano 1 $683.00 Total $4,936.00 The parties agree the calculated annual maintenance costs set forth in Table #2 (Annual Maintenance Costs) are based on the number and type of software license fees listed above. The parties understand and agree the estimated maintenance fee schedule set forth in Table #2 (Annual Maintenance Costs) is subject to change if KenCom purchases additional eCitation software for YPD's use, provided the Circuit Clerk has agreed in writing to pay the additional software fees. 6) Annual maintenance costs will be invoiced annually by KenCom or Tyler/New World to YPD or the City on April 1 (the “Maintenance Invoice”). 7) Upon receipt of the Maintenance Invoice from KenCom or Tyler /New World for the City’s share of the annual maintenance costs, the City agrees to pay the Maintenance Invoice. Thereupon, the City shall notify the Circuit Clerk in writing of the payment of the Maintenance Invoice. Within thirty (30) days of receiving such written notice, the Circuit Clerk shall notify the Kendall County Treasurer, in writing, to reimburse the City for its share of the annual maintenance costs. Alternatively, upon receipt of said Invoice by the City, the City shall forward said Invoice to the Circuit Clerk who shall direct the Kendall County Treasurer to pay the entire Maintenance Invoice from the Circuit Court Clerk Electronic Citation Fund and the City shall reimburse the Fund for its portion. 8) This Agreement shall be in effect for a term of ten (10) years beginning on ___________. Either the Circuit Clerk or City of Yorkville shall have a 30-day time period each year during which it may cancel the Agreement without penalty. The Agreement may be cancelled by either the Circuit Clerk or City of Yorkville by providing notice to the other party at any time in the 30 (Thirty) days preceding March 1 each year. 9) The reimbursements from the County Treasurer to the City of Yorkville set forth in this Agreement shall be paid solely from the Circuit Court Clerk Electronic Citation Fund. If, at any time, the balance of the Circuit Court Clerk Electronic Citation Fund is insufficient to make any payment anticipated or required by this Agreement, the Circuit Clerk agrees to provide prompt written notice of said insufficiency to the City of Yorkville. In the event of insufficiency of funds in the Circuit Court Clerk Electronic Citation Fund, either the Circuit Clerk or City of Yorkville has the right to terminate the Agreement upon providing thirty (30) days written notice to the other party. No additional payments, penalties and/or early termination charges shall be required upon termination of the Agreement. 10) The parties agree that any modification to this Agreement must be in writing and signed by authorized individuals on behalf of the undersigned parties. 11) This Agreement shall not be assigned without the prior written consent of the parties. In any action with respect to this Agreement, the parties are free to pursue any legal remedies at law or in equity. All terms and provisions of this Agreement shall be governed by the laws of the State of Illinois and are subject to good faith and fair dealing implied in all Illinois contracts. The parties agree that the proper venue for this Agreement shall be the Circuit Court of the 23 rd Circuit, Kendall County, Illinois. If any provision of this Agreement shall be declared or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal, and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from the Agreement, and in either case the validity, legality and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. 12) Any notice required or permitted to be given pursuant to this Agreement, with the exception of invoicing, shall be duly given if sent by email or fax and certified mail or courier service and proof of service is received. In the case of notice to the Cir cuit Clerk send to, 807 West John St., Yorkville, IL 60560, fax (630)553-4964, email ringemunson@co.kendall.il.us; and, in the case of notice to the City of Yorkville send to Yorkville Police Department, Attention Chief of Police, 804 Game Farm Road, Yorkville, IL 60560, fax - (630)553-1141, email jjensen@yorkville.il.us. Notice shall be effective upon receipt by the other party. 13) This Agreement supersedes any other prior oral agreements between the parties regarding the matters set forth in this Agreement. 14) Nothing contained in this Agreement, nor any act of the parties pursuant to this Agreement, shall be deemed or constructed to create any joint employer relationship. 15) This Agreement may be executed in counterparts (including facsimile signatures), each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental Agreement to be executed by their duly authorized officers on the below date. Kendall County Circuit Clerk Name: Robyn Ingemunson Yorkville Police Department, Illinois Name: James Jensen Title: Kendall County Circuit Clerk Title: Chief of Police Date: Date: Signature: Signature: The City of Yorkville, Illinois Name: Title: Date: Signature: Exhibit A Brazos eCitation software is described herein as: The Brazos eCitation solution is an end-to-end, electronic citation solution which provides tremendous flexibility, a high level of data security and integrity, and scalability for the future. Brazos provides the ticket Writers/printers (can be any portable device or fixed MDT) and peripheral devices for the officers (for electronic citations, accident reports, parking, signature capture, fingerprint capture, etc.); the back-end software for central review, reporting, and administrative functions; and court -specific features for standardizing all citation processing using a web -based server. Brazos is completely device-independent. The soft ware may be run on handhelds, laptops/MDCs, cell phones, and more – any device with a Windows, Android, or IOS operating system can run the Brazos solution. Brazos is a complete eCitation solution which includes a very robust backend capability that is not found with other solutions. Some examples of those capabilities are: • Complete control over every drop-down in the applications from the website (i.e. locations, offenses, officers, etc.). • Full administrative control over all users and devices to control which users can view or modify all data fields. • Citation Detail Reports which look exactly like the violator copy and can optionally print with the photographs, fingerprints, signatures, video and/or audio notes. • Complete control over the citation numbers including complete audit reports to account for all citation numbers. • Web-based Citation Entry Screen for entry of any paper tickets. This will allow all reports to be complete as well as retaining all electronic interfaces for ‘paper’ tickets. • Detailed statistical reporting for the officers such as count reports, location reports, selective traffic enforcement reports, racial profiling reports and many others. • Complete history of each device including number of tickets, who was logged in, last sync dates, and any errors or activities performed on those devices. • Detailed workflow for citations that can include approvals, rejections, and current status of each record with regards to each export. • Interfaces to back-end systems (Court and Police Records) to automate and increase efficiencies within multiple departments. The Brazos eCitation software and integration with existing Tyler software in place and use by both KenCom and YPD will allow for a complete electronic transfer of data from the issuing deputy to the clerk’s office seamlessly. Request for Additional Tyler/New World Product(s) The United City of Yorkville (Yorkville) agrees to reimburse KenCom within (60) days of purchase for any additional software, equipment, professional services, travel expenses and maintenance fees for new services procured from Tyler/New World by KenCom on behalf of Yorkville listed in Exhibit A – Sales Quotation #2019-64893-5, described as Brazos eCitation, Code Enforcement, Tow Task, Local Court – (Primary). Ongoing annual maintenance costs and hosting fees for the additional software will be invoiced according to Yorkville’s existing Tyler/New World Licensing and Maintenance Fees Intergovernmental Agreement with KenCom, unless maintenance fees and hosting fees are due upon receipt of the product. Should KenCom receive an invoice for additional project costs not listed on the Sales Quotation such as travel expenses and/or additional training or professional services, KenCom will invoice Yorkville upon receipt for those additional costs. Procurement of product will not occur until this request form is completed by the agency head. Kendall County Emergency Phone Service and Communications Board United City of Yorkville, Illinois Name: Name: Title: Chairman, KenCom Executive Board Title: Date: Date: Signature: Signature: KenCom Public Safety Dispatch 1100 Cornell Lane, Yorkville, Illinois 60560 Phone (630) 553-0911 Fax (630) 553-9411